HomeMy WebLinkAboutResolution - 183 - Grant Application - TDCA - Young Conservation Corps Program - 06/14/1979LGB:hw RESO #183 - 6/14/79
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized
and directed to execute for and on behalf of the City of Lubbock an application
for a grant from the Texas Department of Community Affairs for the Young
Conservation Corps Program, attached herewith which shall be spread upon
the minutes of the Council and as spread upon the minutes of this Council
shall constitute and be a part of this Resolution as if fully copied
herein in detail.
Passed by the City Council this 14th day of June ,1979.
�ZDXWEST, MAYOR
ATTEST:
E elyn Gaff a, ity Se�er�y-easurer
APPROVED AS TO CONTENT:
Lawre ce Banks, Community Facilities
APPROVED AS TO FORM:
Leon Bean, Assistant City Attorney
E
TIED TO RESO'#183 - 6/14/79
City of Lubbock
Parks and Recreation Department
Application for 1980 YACC project
TABLE OF CONTENTS
Information concerning subgrantee applicant
Description of administration and management information system.
YACC budget data
YACC project narrative/profile document
Assurances list
TDCA equal -employment -opportunity package
Certification for legal authority
Appendix A (organization chart)
Appendix B (travel policy)
Appendix C (map)
Page No.
1
2
3
4
10
14
19
Information Concerning Subgrantee Applicant
1. Historical background and organizational structure of applicant entity.
a. Name and legal status of entity, person to become contractor, and
individual authorized to execute a contract:
The City of Lubbock is a home -rule municipal corporation. John
Alford, Parks and Recreation Director, will be the contractor,
and the Mayor will be authorized to execute a contract. An
organizational chart is included in Appendix A.
b. Date of initial formation of the organization:
The City of Lubbock was incorporated in 1909.
c. Governing boards associated with the proposer and description of
functions and responsibilities:
The City of Lubbock is governed by the City Council. The City Council
sets policy, controls the City's funds, levies taxes, and borrows money
when necessary. The Parks and Recreation Board serves as an advisory
board to the City Council..
d. Name of servicing bank:
The servicing bank for the City of Lubbock is Texas Commerce Bank.
e. Source and amount of funds in past year of operation:
During the 1977-78 fiscal year, the City of Lubbock Parks and Recreation
Department received $1,817,949. The source of funds was ad valorem
tax revenue.
2. Manpower -related services provided in immediate -past year of.operation.
In the past year, the City of Lubbock conducted no program similar
to the YACC program.
-1-
I r,
Description of Administration and Management System Summary
1. Financial administration.
Financial accountability will be achieved through a coordinated effort
of the Finance, Data Processing, and Parks and Recreation departments.
Records maintained in the Parks and Recreation Department will be cross
checked with records in the Finance Department to insure correctness.
Furthermore, the City of Lubbock's internal auditor will monitor the
program to see that funds are handled properly.
2. Program assesment and evaluation.
Two Park Foreman'and one Park Supervisor will supervise and assess the
project daily. Each Park Foreman will supervise ten enrollees, while
the Park Supervisor will oversee the entire project. The Parks and
Recreation Director and the Parks Superintendent will also monitor
the project on an almost daily basis. The Parks Superintendent will
meet daily with the Park Supervisor to evaluate the project and identify
problems. The Park Supervisor will be responsible for handling most
problems, but the Parks Superintendent and Parks and Recreation Director
will determine corrective actions when necessary. Each Foreman will
complete personnel performance evaluations at regular intervals for
every enrollee under his supervision.
3. Management information.
The Finance and Data Processing Department will provide monthly
project -budget reports. All materials used in the project will be
purchased through policies set forth by the City Council in the
City of Lubbock's purchasing manual. No subcontractor will be
used in the project.
4. Travel policies.
Travel policies are included in Appendix B.
-2-
—3—
APPLICATION FOR FEDERAL ASSISTANCE (Sl,«t Form)
PART 11 — BUDGET DATA
o�r..r c,.•• c...,.rw.
ENROLLEE
•
STAFF
TBTAL
1. Personal
126,880
34,584
161,464
2. Friree Unelrts
7,778
8,646
16,424
L Travel
t. Equrpmani
2,000
S. suyplres
16,000
16,000
C Contractual
). Construction
e. otter
112
9. Total Direct Ch'i'des_
10. Indirect Clunes
196,000
11. TOTAL
—
196,000.
12. Federal Stun
13. Nosweeeral Slave
---!
.-196,000
_
14. Program income
15. Detail on in0ueci Costs_
Type of Rate (4tark one box)
Rate _ S
L7 Prarrswru!
0 Finn
Base S _.—_ Total Amount 3
� Ptdetarairwd
0 Fuad
PART 111
P�opraw Nefiffive S161s00at
iAn.cA.a�,.l«..1 •A..�•, N w.a.ut�i
—3—
STATE.YACC PROJECT
NARRATIVE/PROFILE DOCUMENT
For state and federal
use only
Project #:
Name of Subgrantee:
Type of Project: —'] Residential
XX Nonresidential
Name of Project Manager/Camp Director:
John H. Alford
Name
Parks and Recreation Director
Title
Proper Name and Address for the Project:
Yellowhouse Canyon Lakes, YACC
Project Name
P.O. Box 2000
Address
Lubbock_ Lubbock Texas 79457
City County State Zip Code
Identify what land ownership classes are to directly benefit from
the YACC programming.
[�^] State
County
_XXXI Municipal
L� Other (Explain.)
Show the number of enrollee positions at full project capacity.
20
Indicate planned start-up date for YACC project. 10-1-79
to September 30, 1980•
-4-
� � R
Project Narrative
1. Cost per slot: $9,800.00
2. Per cent of contract to be paid in wages to enrollees: 65%
3. Type of camp: nonresidential
4. Number of enrollees: 20
5. Prevention program (problem anticipation): The Parks Superintendent, Park Super-
visor, and Park Foreman will all work to develop a program to insure that enrollees
are involved only in program -enhancing activities. They will also be responsible
for problem anticipation and correction.
6. Prior performance and experience: The Parks and Recreation Department has
conducted no YACC or YCC project. The Department, however, is experienced in
working with the CETA program.
7. Value of conservation work to be accomplished: The project will be conducted
in an area known as the Yellowhouse Canyon (see Appendix C). The Yellowhouse
Canyon covers approximately 1,450 acres and includes four lakes. The canyon
had been abused and polluted for many years, but a major project was begun
in 1970 to reclaim the canyon. Four concrete dams have been constructed in
the canyon, and a water supply system has been installed. The lakes contain
approximately 160 surface acres. Today, the canyon is in most need of an
on-going, conservation project that consists of trail construction, erosion
control, and landscaping.
Enrollees will work on the construction of a hike and bike trail. The trail
will be 10,600 feet long and eight feet wide. The trail will be constructed
with railroad ties, caliche, and pea gravel. The railroad ties will form the
lateral boundaries of the trail.
Enrollees will also plant and prune trees and plant grass seed. These activities
are especially important because they will conserve soil in the slopes that surround
the lakes. The soil on these slopes is eroding because of inadequate ground
cover. The Parks and Recreation Department already has trees, grass seed, and
erosion control blankets on hand.
8. -Sex and ethnic mix to be attained: The City of Lubbock is an equal -opportunity
employer and will not discriminate in the hiring of enrollees.
9. Accident control, health, and safety plan: Enrollees will be trained in proper
uses of equipment and tools. Safety boots and gloves will be provided. Enrollees
and staff will be knowledgeable of the City of Lubbock's on -the -job -injury policy.
Two-way raidios will provide instant communication between the work sites and
the Parks and Recreation office.
10. Direction plan: Enrollees will be instructed of specific work rules to be obeyed.
-5-
11. Control plan: Enrollees will be formally and regularly evaluated by their super-
visors. If a grievance ar.i.ses, it will be handled according to the grievance
procedure established in the City's personnel policy manual. The staff will
stress to the enrollees the importance of obeying work rules. The YACC Incident
Report and Merit Report will be used.
12. Staffing level: Two Park Foreman and one Park Supervisor will comprise the YACC
staff.
13. Staff training plan: The Parks Superintendent will work with the Personnel
Department to recruit and train the staff. The staff will be taught the objectives
and regulations of the YACC program. The Internal Safety Department will assist
in teaching the staff health and safety rules.
14. Enrollee training plan: The staff will be responsible for training enrollees.
Enrollees will be trained to use tools and equipment properly. Each enrollee
will be instructed of all health, safety, and personnel policies before he or
she begins actual on-the-job work..
15. Community Relations Plan: The Parks and Recreation Department will work with the
City of Lubbock Community Relations Department to devise an effective community -
relations plan.
16. Areas of high unemployment rate: Most of the Yellowhouse Canyon is located in or
adjacent to areas with umemployment rates greater than 6.5 %.
17. Type of conservation work: Priority 1
18. Per cent of overall work plan which is conservation work: 95%
WORK SITES
(WORK SITE NAME, CITY/COUNTY, STREET OR GEOGRAPHICAL LOCATION)
WORK SITE 1 All work will be performed in the Yel 1 owhouse
2 Canyon. Trail -construction activities will be concentrated
3 in the southeastern part of the canyon, while erosion control
—
4 and land stewardship will be performed throughout the canyon.
5
6
7
Q
9
10
12
13
14
15
WP -1
-7-
f. WORK SITE # DETAIL ACTIVITY'
At the beginning of the project, enrollees will construct the hike and
bike trails. These trails will likely be completed in late spring or
early summer. At that time, efforts will be concentrated on erosion
control, although some soil -management activities will be done
throughout the YACC project year.
WP -3
-8-
G. FOUL WEATHER ACTIVITIES WORK SITE #
Foul -weather activities will consist of tool and equipment maintenance
and assembly of picnic units and barbeque grills. These activities will
be done at a park maintenance facility; foul weather,.however, should
provide few interruptions of the primary project activities.
WP -4
-9-
Assurances
The City of Lubbock will comply with the regulations shown on the following three
pages.
-10-
U.S. DEPARTMENT OF AGRICULTURE
Application For Federal Assistance (Short Form)
ASSURANCES
The Applicant hereby assures and certifies that he will comply with
the regulations, policies, guidelines, and requirements including OMB
Circulars Nos. A-87, A-95, and A-102, as they relate to the application,
acceptance and use of Federal funds for this Federally assisted project.
Also the Applicant assures and certifies with respect to the grant that:
1. It possesses legal authority to apply for the grant; that a resolu-
tion, motion or similar action has been duly adopted or passed as
an official act of the applicant'.s governing body, authorizing the
filing of the application, including all understandings and assur-
ances contained therein, and directing and authorizing the person
identified as the official representative of the applicant to act
in connection with the application and to provide such additional
information as may be required.
2. It will comply with Title VI of the Civil Rights Act of 1964 (P.L.
88-352) and in accordance with Title VI of that Act, no person in
the United States shall, on the ground of race, color or national
origin, be excluded from -participation in, be denied the benefits
of, or be otherwise subjected to discrimination under any program
or activity for which the applicant receives Federal financial
assistance and will immediately take any measures necessary to
effectuate this agreement.
3. It will comply with Title VI of the Civil Rights Act of 1964 (42
USC 2000d) prohibiting employment discrimination where (1) the
primary purpose of a grant is to provide employment or (2) discri-
minatory employment practices will result in unequal treatment of
persons who are or should be bene`iting from the grant -aided
activity.
4.. It will comply with requirements of Title II and Title III of the
Uniform Relocation Assistance and Real Property Acquisitions Act
of 1970 (P.L. 91-646) which provides for fair and equitable treat-
ment of persons displaced as a result of Federal and federally
assisted programs.
-11-
5. It will comply with the provisions of the Hatch Act which limit
the political activity of employees.
6. It will comply with
of the Federal Fair
tal and educational
governments.
the minimum wage and maximum hours provisions
Labor Standards Act, as they apply to hospi-
institution employees of State and local
7. It will establish safeguards to prohibit employees from using
their positions for a purpose that is or gives the appearance
of being motivated by a desire for private gain for themselves or
others, particularly those with whom they have family, business,
or other ties.
8. It will give the grantor agency or
any authorized representative the
amine all records, books, papers,
the Comptroller General through
access to and the right to ex -
or documents related to the grant.
9. It will comply with all requirements imposed by the Federal grantor
agency concerning special requirements of law, program requirements,
and other administrative requirements approved in accordance with
Office of Management and Budget Circular No. A-102.
10. It will insure that the facilities under its ownership, lease or
supervision which shall be utilized in the accomplishment of the
project are not listed on the Environmental Protection Agency's
(EPA) Tist of Violating Facilities and that it will notify the
Federal grantor agency of the receipt of any communication from
the Director of the EPA Office of Federal Activities indicating
that a facility to be used in the project is under consideration
for listing by the EPA.
11. It will comply with the flood insurance purchase requirements of
Section 102(a) of the Flood Disaster Protection Act of 1973, Public
Law 93-234, 87 Stat. 975, approved December 31, 1976. Section
102(a) requires, on and after March 2, 1975, the purchase of flood
insurance in communities where such insurance is available as a
condition for the receipt of any Federal financial assistance for
_construction or acquisition purposes for use in any area that has
been identified by the Secretary of the Department of Housing and
Urban Development as an area having special flood hazards.
The phrase "Federal financial assistance" includes any form
of loan, grant, guaranty, insurance payment, rebate, subsidy,
disaster assistance loan or grant, or any other form of direct
or indirect Federal assistance.
-12-
12. It will assist the Federal grantor agency in its compliance with
Section 106 of the National Historic Preservation Act of 1966 as
amended (16 U.S.C. 470), Executive Order 11593, and the Archeo-
logical and Historic Preservation Act of 1966 (16 U.S.C. 469a-1 et seq.)
by (a) consulting with the State Historic Preservation Officer
on the conduct of investigations, as necessary, to identify properties
listed in or eligible for inclusion in the National Register of
Historic Places that are subject to adverse effects (see 36 CFR
Part 800.0) by the activity, and notifying the Federal grantor
agency of the existence of any such properties, and by (b) complying
with all requirements established by the Federal grantor agency
to avoid or mitigate adverse effects upon such properties.
13. That individuals employed under projects for which this application
is submitted -
- Meet the qualifications set forth in Section 803(b) of Public
Law 95-93, August 5, 1977,
- Shall be employed in accordance with Section 805(b) of Public
Law 95-93, August 5, 1977, and,
- Shall be employed in activities that -
- will result in an increase in employment opportunities
over those opportunities which would otherwise be avail-
able,
- will not result in the displacement of currently employed
workers (including partial displacement such as reduction
in the hours of nonovertime work or wages or employment
benefits),
- will not impair existing contracts for sery-ces or result
in the substitution of -Federal for other funds in connection
with work that would otherwise be performed,
- will not substitute jobs assisted under this Title for
existing federally assisted jobs, and,
- will not result in the hiring of any youth when any other
person is on layoff from the tame or any substantially
equivalent job.
-13-
TDCA Equal -Employment -Opportunity Package
The following forms contain the only EEO information that is available from the City
of Lubbock Personnel Department.
-14-
•� �I48���80; �teBQ-�:, clrr r '
GAO
EQUAL EMPLOYMENT OPPORTUNITY COMMISSION' 8.18OS41(Rp M
EXPIRES 12.31)78
STATE AND LOCAL GOVERNMENT INFORMATION (EEO -4)
EXCLUDE SCHOOL SYSTEMS AND EDUCATIONAL INSTITUTIONS
(Reod cittoched instructions prior to completing this form)
MAIL coMPLETED
FORM TO:
- STATE—LOCAL
1978—LUBBOCK CITY .REPORTING
LUBBOCK CITY COMMITTEE
'•PERSONNEL: DIRECTOR PO BOX 2220
PO BOX 2000 TX 79457 NORFOLKP VA.
LUBBOCK 23501
PHONE;
�r** FILING DEADLINE EXTENDED TO 03/31/79 *** 800-446—$164
4Be
A. TYPE OF GOVERNMENT (Check one box only)
4. Township ❑ 5. Speciol district
❑ 1. State ❑ 2. County ®3. City ❑
❑ 6. Other (Specify)
B. IDENTIFICATION EEoc
1. NAME OF POLITICAL JURISDICTION (If some os label, skip to Item C) ONLY
CUMULATIVE TOTAL ------- 1978
2. Address •Number and Street CITY I7UWN
C. FUNCTION
STA
A
8
(Check one box to indicate the function for which this form is being submitted. Data should be reported for all departments and
agencies in your govemment covered by the function indicated. If you cannot supply the data for every agency within the function,
please attach a list showing name and address of agencies whose data are not included.)
1. FINANCIAL ADMINISTRATION. Tax"assessing, tax billing and
E. HEALTH. Provision of public health services, out-patient clinics,
collection budgeting. purchasing, central accounting and similar visiting nurses, food and sonitaryinspections, mental health, etc.
finoncicl administration carried on by o traosurer s auditors or
comptroller's office and
GENERAL CONTROL Duties usually performed by boards of super- q. HOUSING.- Code enforcement, Iuw rent public housing. fair
visor or commissioners central administrotivf offices Ond agencies
ceptral personnel or planning ogencies all (udiciol offices and habilitatiohousing n, rent control.rcement, housing for elderly, housing re
employees (judges magistrates boliffs, ercJ
2. STREETS AND HIGHWAYS. Maintenance, repair, cons"ctioP
and administration of streets alleys, sidewalks, roods, highways
and bridges,. -
3. PUBLIC WELFARE Maintenance of homesand other institutions
for the needy; administration of public assistance. (Hospitals and
sanatoriums should be reported as item 73
l
4, POLICE PROTECTION. Duties of o police deportment, sheriff's
1 constoble's coroners office, etc., including sechnicol and clerical
employees engaged in police activities
S.FIRE PROTECTION. Duties of the uniformed fire force and clerical
m
eptoyees. (Report any forest Are protection activities as item 6.)
6. NATURAL RESOURCES. Agriculture, forestry, forest fire pro-
tecl;on,. irrigation drainage, flood control, etc. and
PARKS AND RECREATION. Provision, maintenance and oporotion
of porks, . playgrounds swimming pools auditoriums, museums
mofMos, zoo, etc.
7. HOSPITALS AND .SANATORIUMS. Operation and maintenance
of institutions for inpatient medical can.
10. COMMUNITY DEVELOPMENT. Planning, zoning, land develop-
ment, open space. beautification, preservation.
11. CORRECTIONS. lois, -reformatories detention homes half -way
houses, prisons parole and probation activities.
12. UTILITIES AND TRANSPORTATION. Includes water Supply,
electric power, transit, gas, airports water transportation and
terminals
13. SANITATION AND SEWAGE. Street cleaning, garbage and refuse
collection and disposal. Provision, maintenance and oporotion of
sanitary and storm sewer systems and sewage disposal plants
14. EMPLOYMENT SECURITY
IS. OTHER (Specify on Page Faor)
PAGE 1
s
EEOC fORM 16A. APR. 76 —15- t
FFn(- COPY —_ A
-w d
t
EMPLOYMENT DATA AS OF JUNE 30
D.
Blanks will be counted as zero)
(Do not include elected/appointed officials.
not included)
1. FULL TIME EMPLOYEES (Temporary emc.--;ees
FEMALE
t
MALE
AMERICAN
NON -HISPANIC AN
INDIAN
ANNUAL.
NON -HISPANIC ASIAN
R�. E= :='• ORIGIN
OR
Cm 0 SALARY TOTAL ORIGIN OR
ti- ='• PACIFIC
BLACK HISPANIC ISLANDER
ALASKAN
NATIVE
i
�+ gin Thovsonds (COLUMNS WHITE BLACK HISPANIC ISIACti`:ER
AaSA�. :'lHITE
\A' 7:
K
1. s 0.1 3.9
y
2. 4.0.5.9
1
= ::iy�
!� :.�
sn
0 3. 6.0.7.9
2 1 1
g 2
.-
a 4. 8.0-9.9
14 3
t
v s. 10.0.12.9
2 5 15 1
LL z
O 6. 13.0.15.9
33 27 1
4
1
1
a 7. 16.0.24.9
53 48
�-
8. 25.0 PLUS
17 16
1
9. 0.1.3.9
10. 4.0-5.9
11. 6.0.7.9
z 12. 8.0.9.9
1 1
15
° 13. 10.0.12.9
34 17 1 1
4
.
14. 13.0.15.9
39 35
1
^, Is. 16.0-24.9
59 58
16. 25.0 PLUS
21 21
17. 0.1.3.9
18. 4.0.5.9
13 2 3
g 2
19. 6.0.7.9
28
2 10
10 2
20. 8.0.9.9
48 24
7
2
`-' 21. 10.0.12.9
31 26 2
2
1 3
1
13.015.9
77. 70 1
U22.
W
23. 16.024.9
6 6
I
1
24. 25.0 PLUS
1
I
25. 0.1.3.9
2
It
76 4.0.5.9
3 1
1 2 1
{
27. 6.0.7.9
2
12 6
i
> W 28. 8.0.9.9
1
4 3
2
1
i
t
v v 29. 10.0-12.9
30 25 2
1
1
0- 30. 13.0.15.9
261 255 1 4
1
1
C.
- 31. 16.0.24.9
�.._�.......
32. 25.0 PLUS
33. 0.1.3.9
2 2
Int
34. 4.05.9
6 2
in 35. 6.0-7.9
81
2 2
:Y
z 36. 8.0-9.9
6
! -
ar; ' '•a
o
37. 100-12.9
G �.
1 1
38. 130 159
O
'
39 160-24.9
40. 25.0 PLUS
41. 01 3.9
23 5 10
42. 405.9
38
1 84 7 12
43. 6.0.7.9
105 11
35 3
44. 8.09. -
45 6
5
G 45. 10.0 12.9
6 1
_
46 13.0 159
47. 160249
1 ' jC l j d {. t L-l�
L__ ii I _ A V.. Q V
DATA AS OF
JUNE 30 (Cont.)
1660
995
b6
304
1
D. EMPLOYMENT
jape ointed officiois. • Slonks will be counted as zero)
33 40
(UNES 1-64)
(Do not i^.clue elected
employees not included)
OTHER THAN FULL TIME EMPLOYEES
1.
FULL TIME EMPLOYEES (Temporary
FEMALE
2.
MALE
AMERICAN NON -HISPANIC ASIAN
AMERICAN
INDIAN
I
ANNUAL
1
NON -HISPANIC
ASIAN
INDIAN ORIGIN O?.
OR
W
OQ
SALARY
TOTAL
ORIGIN
PaOR IFIC
ALASKAN PACIFIC
WHITE • BLACK H;,"A C ISLANDER
ALASKAN
NATIVE
'
? V
„n tho,.so�i►
Cot . 4S1
MIII BLACK HISPxNK ISLANDER
NAiiVE 1
1
K
1
16
u
60
7 !
7
. 70. PARA -PROFESSIONAL
l/
8 D E
F G H
20
r
71. OFFICE / CLERICAL
38
6
2
1'
72. SKILLED CRAFT
_Y00
39
16
36
8
1.
73. SERV. / A+IAINT.
t9 S
01.3Q
1 74. TOTAL OTHER
50
x 0 5 9
2 1 3
THAN FULL
nm --48
399
.-
51.
6079
6
15 4 62
2
s?
eo.94
83
6 8
..-•.
0
53
too 121)
37
23
3
117
113 1
x
s:
130•159
37
36 1
i3
16x7:9
56.
25.0 PLUS
57.
0.1.3.9
44
7
11 13 1719
1 2
6
'
ss
:.o•s.9
136
35 73
2 1
59.
607.9
131
9. 78
44 9
WZ
60.
eo99
49
29 1 19
_W
61.
lc.o 1.9
1
�z
6?.
130159
1
tic
63.
1602-119
6:. S
25.0 PLUS
65. TOTAL FULL TIM-
1660
995
b6
304
1
2 219
33 40
(UNES 1-64)
OTHER THAN FULL TIME EMPLOYEES
(Include temporary
employees)
2.
66. OFFIC14LS / ADMIN.
8
4
2
1
1
67. PROFESSIONALS
1
1
69. TECHNICIANS
9
8
'
23
5
690 PROTECTIVE SERV.
38
1
16
11
60
7 !
7
. 70. PARA -PROFESSIONAL
1 $$
98
20
r
71. OFFICE / CLERICAL
38
6
2
1'
72. SKILLED CRAFT
_Y00
39
16
36
8
1.
73. SERV. / A+IAINT.
1 74. TOTAL OTHER
THAN FULL
nm --48
399
156
37
116
21
I JUNES 66.73>
75. OFFICIALS / ADMIN.
76. PROFESSIONALS
77. TECHNICIANS
78. PROTECTIVE SERV.
79. PARA -PROFESSIONAL
g0.OFFICE / CLERICAL
81. SKILLED CRAFT
82. SERV. f MAINT.
(LINES 75.62]
3. NEW HIRES DURING FISCAL
�.UNE 30LJrmonent full time only
11 9 2
14 6 1 7
32 24 2 2 4.
1. l
8
6
52
335 1 1461 34 1. 52
1 1 .4
77 11 15 I
-17- ►Aoc 3
-► J .S V .i v .: �l t,.�7a i3TJ V r fv- -v
REMARKS (List National ,Crime•Information Center (NCIC) numbers
'assigned to any Criminal Justice Agencies whose data
are included in this report.)
INCLUDE LIST OF AGENCIES IN THIS FUNCTION xXX `• -
1
rmotion given in this report is correct and true to
CERTIFICATION. I certify that the info . e
/-'
the best of my knowledge and was reported in accordance with accompanying instruc- 't la
tions. (Wilfully false statements on this report are punishable by law, U.S. Code, Title 18, S,
!'
Section 1001.)
TLE i��•. -- r
NAME OF PERSON TO CONTACT REGARDING THIS FORM TI
Rita P.. Harmon TELEPHONE NUMBER
ADDRESS (Number and Street, City, Stote, Zip Code) AREA CODE
P. 0. Box 2U00 S46 762-6411 Fxt 2315
Lubbock, Te:'.as 700457
DATE
TYPED NAME /TITLE OF AUTHORIZED OFFICIAL SIGNATURE
3-19-79 Tara Witt, per sonnet Director ���,�,
CAGE a
-18-
Certif-ication for Legal Authority of
Contractor and Signatory
I. I, Dirk West _ do solemnly swear
and cer-ti fy that I am Mayor -dr-
-.0 -ty
ayloror__.ity -9f_Lmbb-Qc and that I have both 'oi ficial and
personal knowledge that:
A. _._.�jtv ofttbbock Parks and Recreation Department -has the legal
authority to enter into an agreement wth the Texas Department of Cofiui,unity
Affairs, an agency of the State of Texas to operate a state gra,•t Young
Adult Conservation Corps project as authorized by Comprehensive Employment
and Training Act as amended by the Youth Employment and Demonstrations Act
of 1917. (P.L. 95-93); and
B. Dirk West has the legal
authority to sign and execute such an agreement with the Texas Department
of Coim unity Affairs on behalf of City of Lubbock
if such an agreement is executed between City of Lubbock
and Texas Department of Community Affairs.
II. I, Dirk West_ , agree to submit
upon request by the Texas Department of Community Affairs such information
and documentation as may be necessary to verify the certifications contained
herein to the Texas Department of Community Affairs.
Signature
Type Name
Dirk West
Title Mayor
Date 7f
Approved as to form:
1 44-r��
Leon Bean, Assistant City Attorney
Appr9*e-d jhs to Conten
m j�eston, Director of Community Facilities
-19-
Appendix A
APPOINTIVE
SOAROs a caaussms
FINANCE
TAX
I DIRECTOR
CITY ATTORNEY
MUNICIPAL
cam �Ilam
FINANCE I
SAWTATNfN
STREETS
COMMUNITY
RELATIONS
DIRECTOR
RELATIONS
PLANNING
DIRECTOR Of
PLANNING
PLAIINING
ENGINEERING
1 CITIZENS I
(CITY MANACERI
1 PERSONNEL I
TAX ASSESSOR
L
aRECTON OF
COMMUNICATION
W RADIO SN10► 1 PIIMSRIG
SEM E S
SERVICES WAREHOYSE
PIWIT SMOP
CITY OFEXAS LUBBOCK,
ORGANIZATIONAL CHART
FEBRUARY 1,1977
BUDGETED
OPERATIONS
FUNCTIONAL
RESPONSIBILITIES
DIRECTOR Of
GARAGE r DATA
AVIATION
iUBUC SAFETY
"'p' •
rVOLIG
FAd ITIE
SERVICES
DIRECTOR Of
FIRE
POLICE
OR. aF CONY.
am. Of PUS.
AVIATION
iAGLITIES
SERVICES
FIRE
CMSEf
POL
CHIEF
LRIRIAY
PARKS 9
RECREATION
ANIMAL
SMELTER
HEALTH
CIVI6
SW"A"
COMSMINSTY
x<•::, :.:;,.:
CENTER
POOLS
SERVICES
TRANSIT
- ..:.:....
..
AUDITORIUM
COIF
PRIOK"y
COLISEUM
'
.• CEMETERY
Appendix B
CITY OF LUBBOCK
MEMO
TO: All City Departments May 15, 1974,
FROM: N. B. McCullough, City Manager
SUBJECT: Increase in Travel Reimbursement for Use of Personal Vehicles
Effective immediately, the City will pay 15t per mile for use of personal
vehicles presently authorized in conducting City business. The fixed
monthly car allowance will remain the same until October 1 when a)1 car
allowances will be changed to a mileage basis.
Out-of-town travel reimbursement is also increased to -15t per mile when
p.ivate vehicles are used. City staff members who are assigned City vehicles
which are in operating condition for highway travel are encouraged to use
these vehicles for official City trips. However, if the vehicle is not
in good condition for highway travel or you want to take your private vehicle,
you must obtain prior approval from the City Manager's Office to take your per-
sonal vehicle. ,
. •// %.--mac=-�
IN. B:='McCuIIough
City Manager
NBM:gr
CITY OF LUBBOCK
TRAVEL AUTHORIZATION AND EXPENSE ALLOWANCE POLICY
PURPOSE
The City of Lubbock pays reasonable expenses which are incurred from
authorized official City trips. The following uniform rules are hereby
established to govern expense allowances to be granted City employees who
travel out of the City on City business.
AUTHORIZATION
Prior approval is an integral part of travel expense procedure in the
City of Lubbock. All travel in behalf of the City must be approved by the
City Manager or his designated representative. Department Heads and Directors
should itemize each trip that is to be made during the coming fiscal year at
the time budget requests are submitted. Any exceptions should have the
written approval of the City Manager.
ADVANCE PAYMENTS
If, in the judgment of the City Manager, the estimated expense for the
contemplated travel is too high to expect the employee to finance the trip
and be reimbursed upon his return, he may authorize advance payment of an
estimated amount to the employee. Request for advances should be made to the
Finance Department, five days prior to the trip. Advancing of money for
travel expenses does not constitute approval for the expenditure of the entire
amount so advanced, as all expenditures must be justified and approved. When
money is advanced, it is treated as an account receivable from the employee
until an itemized accounting is submitted. Then the approved amount is
charged to the proper expense account, and the account receivable is cancelled.
EXPENSES APPROVED FOR REIMBURSEMENT
The following list of expense classifications is for information and
guidance in determining which expenses are allowable when traveling on City.
business. The list is intended as a guide and is not necessarily all
inclusive. Discretion remains with the City Manager in approving travel
expenses to provide for unusual circumstances.
Officials and employees are expected to show good judgment about travel
expenses and have proper regard for economy in conducting business away from
the City.
A. Transportation
Choice of the method of transportation is left to the discretion of
the employee.
Commercial Airline - The City will pay the cost of the airline ticket.
City -Owned Vehicles - If a City vehicle is used, credit cards should
be obtained from the Purchasing Department for the purchase of gas,
oil, and other routine supplies. Submit payment authorization with
your copy of tickets, for each gasoline company credit card used.
Travel Authorization and Expense Allowance Policy
• Page 2
Personal Vehicles - If the use of a private automobile is approved,
the City will pay 104., per mile for the map distance, plus a reason-
able mileage figure for in -town travel or City credit cards may be
drawn for routine supplies.
When air, rail, or bus transportation is used, expenses for local
transportation, such as taxicab fare, will be allowed whenever such
transportation is necessary in the conduct of City business.
B. Lodging - Expenses will be allowed for adequate lodging: Hotel
accommodations should be appropriate to the purpose of the trip.
Receipts for lodging must be provided to obtain reimbursement.
C. Meals and Tips - Expenses for meals and tips will be reimbursed at
actual cost. Receipts are not required.
D. Telephone and 'Tele rg aph - Telephone and telegraph messages will be
allowed only for official calls.
E,. Registration Fees - Fees charged for registration at any convention
or meeting are allowed for reimbursement. A receipt or some other
proof of the fee, such as a copy of the conference program setting
forth the fee rate, should be provided with the expense report.
These can usually be paid in advance.
F. Travel Expense Reeort - Convenient travel expense booklets are avail-
able in the Print Shop. Major items, excepting meals, should be
supported by receipted bills attached to the report.
G. Travel Allowance Request Memo - (See Attached) This form is used
both to request a travel advance and to support reimbursements. it
should be filled out, signed, and submitted with the travel expense
booklet and other supporting documentation to the Accounting Department
within five days after return to Lubbock. Settlement should be.made
at this time, either to the City or to the employee concerned. Again,
it is emphasized that when advance payments are made, they do not
constitute approval to spend the entire amount. All expenditures must
be justified. All travel allowance requests must have the signatures
of both the person traveling and that person's supervisor.
i
CAR ALLOWANCES
Effective October 1, 1974, fixed car allowances for employees will be discontinued.
The revised method for reimbursement of vehicle expenses, is on a mileage basis and
will be computed according to the following guidelines.
For those employees who are required and approved to use their personal vehicle to
conduct City business, -reimbursement will be made at the rate of 15t per mile for
actual mileage driven in the direct course of performing job duties and will be
paid bi-weekly. Generally, mileage driven for personal business, to and from work,
and lunch, etc., will not be reimbursed. It is the responsibility of the division
director and department head to supervise the strict enforcement of this policy.
The mechanics of bi-weekly reimbursement consist of mileage reporting and payroll.
sheet posting.
1. Mileage Report'
The Mileage Report form has been developed to achieve a uniform reporting system
for general application. This report is to be maintained daily by the employee
and is to be turned in to the department head to coincide with each pay•period.
All information is to be completed as indicated on each report. The employee is
to log the odometer reading in the morning upon arriving at work and in the
evening when leaving. The difference between readings is to be entered under
Gross Miles. Miles traveled during the day for personal use and lunch, etc.,
are to be entered under Personal Use and subtracted from Gross Miles. The
resulting number of miles is the Total Mileage figure for which reimbursal is.
requested.
After completing the two week period the employee is to sign the report on the
back in the 'space indicated and return it to his department head.
2. Payroll Posting
Payment for car allowances (excluding trips) will be made through the payroll
sheet for each bi-weekly period. The department head is to receive the Mileage
Report on each employee and upon determining the accuracy, must sign on the
reverse side as indicated. Subsequently, the department head is to enter the
total mileage for the period in the Remarks column of the payroll sheet for
each employee receiving reimbursement.
The Mileage Report and payroll sheet must then be reviewed by the division
director who gives final approval to the Mileage Report and initials the
mileage entry on the payroll sheet. No payment will be made without director's
approval.
Division directors should maintain the permanent file of Mileage Reports for
accounting and auditing purposes. DO NOT ATTACH MILEAGE REPORTS TO PAYROLL
SHEETS.
(=:= Reimbursement for travel when a private vehicle has been approved and used
for out of town travel will be made at the same 15t per mile rate as car
allowances.Payment will be processed in the same manner as other trip
expenses.
CAR ALLOWANCES
Effective October 1, 1974, fixed car allowances for employees will be discontinued.
The revised method for reimbursement of vehicle expenses, is on a mileage basis and
will be computed according to the following guidelines.
For those employees who are required and approved to use their personal vehicle to
conduct City business, -reimbursement will be made at the rate of 15t per mile for
actual mileage driven in the direct course of performing job duties and will be
paid bi-weekly. Generally, mileage driven for personal business, to and from work,
and lunch, etc., will not be reimbursed. It is the responsibility of the division
director and department head to supervise the strict enforcement of this policy.
The mechanics of bi-weekly reimbursement consist of mileage reporting and payroll.
sheet posting.
1. Mileage Report'
The Mileage Report form has been developed to achieve a uniform reporting system
for general application. This report is to be maintained daily by the employee
and is to be turned in to the department head to coincide with each pay•period.
All information is to be completed as indicated on each report. The employee is
to log the odometer reading in the morning upon arriving at work and in the
evening when leaving. The difference between readings is to be entered under
Gross Miles. Miles traveled during the day for personal use and lunch, etc.,
are to be entered under Personal Use and subtracted from Gross Miles. The
resulting number of miles is the Total Mileage figure for which reimbursal is.
requested.
After completing the two week period the employee is to sign the report on the
back in the 'space indicated and return it to his department head.
2. Payroll Posting
Payment for car allowances (excluding trips) will be made through the payroll
sheet for each bi-weekly period. The department head is to receive the Mileage
Report on each employee and upon determining the accuracy, must sign on the
reverse side as indicated. Subsequently, the department head is to enter the
total mileage for the period in the Remarks column of the payroll sheet for
each employee receiving reimbursement.
The Mileage Report and payroll sheet must then be reviewed by the division
director who gives final approval to the Mileage Report and initials the
mileage entry on the payroll sheet. No payment will be made without director's
approval.
Division directors should maintain the permanent file of Mileage Reports for
accounting and auditing purposes. DO NOT ATTACH MILEAGE REPORTS TO PAYROLL
SHEETS.
(=:= Reimbursement for travel when a private vehicle has been approved and used
for out of town travel will be made at the same 15t per mile rate as car
allowances.Payment will be processed in the same manner as other trip
expenses.
�
� P
� �
I V •
Appendix C
No Text