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Home My WebLink AboutResolution - 144 - Agreement - MN&W, Cetrified Public Accountants - Grant Audit Examinaitions - 04/26/1979* ' !1I 4JCR: cl RESO #144 - 4/26/79 3� 40 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Agreement between the City of Lubbock and Mason, Nickels & Warner, Certified Public Accountants, for outside audit examinations on certain specified Federal and State Grants, attached herewith which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 26th day of April ,1979. WEST, MAYOR -ATTEST:. 'Evelyn Gaf o, City c e y -Treasurer APPROVED AS TO CONTENT: Sterli iller, Finance Director APP VED AS TO FORM: ohn C. Ross, Jr., City Atto CITY OF LUBBOCK MEMO TO: Sterling Miller, Director of Finance FROM: Carole Lanham, Legal Secretary RE: Agreement with Mason, Nickels and Warner, CPA DATE: April 19, 1979 Attached please find the Agreement between the City of Lubbock and Mason, Nickels and Warner. Also attached is the Resolution authorizing the Mayor to sign this agreement. Council copies need to be made and given to Ranette after you have approved these documents. Carole Lanham Legal Secretary APR191919 D �i�t s�.c�tanr kk �0_- -- . sow MASON., NICKELS & WARNER _ a F CERTIFIED PUBLIC ACCOUNTANTS SUITE 4601 TOWER OF THE PLAINS ( 5010 UNIVERSITY AVENUE I P.O. BOX 36701 LUBBOCK, TEXAS 79452 [B06] 797-3251 April 10, 1979 The Honorable Dirk West, Mayor Members of the City Council and Larry'J.'Cunningham, City Manager City of Lubbock, Texas Under the terms of our agreement with the City of Lubbock dated August 28, 1975, we respectfully submit for your consideration the following proposed fees. SERVICES OUTSIDE THE SCOPE OF AGREEMENT The City has received various grants where the grantor requires an audit be conducted by independent public accountants. Generally, the grantor's audit procedures require the accountant to report on the grantee's compliance with provisions of the grant. The audit procedures performed during the examination of the financial statements are not sufficient to meet the grantor's reporting requirements. The following are the proposed maximum fees for the examination of the noted grants.. Community Development Block Grant as of March 31, 1979 $2,000 Community Services Administration - Crisis Intervention as, f April 1, 1978 500 Community Services Administration - Crisis Intervention as of August 31, 1979 1,000 The fees for the above services are based on the hourly rates contained in section VI of our agreement. If the above maximum fees are acceptable to the City and the additional services are in accordance with your requirements, please sign the copy of this letter and return it to us. AVerly youerson, CPA APPROVED•Partner Dirk West Larry J. Cunningham, City Manager MEM6ER5 ]AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS ITEXAS SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS ` f.y TIED TO RESO. #144 - 4/26/79 STATE OF TEXAS COUNTY OF LUBBOCK THIS AGREEMENT made and entered into this 26th day of April, 1979, between the City of Lubbock, Lubbock County, Texas, herein- after referred to as City, and Mason, Nickels & Warner, Certified Public Accountants, Lubbock, Texas, hereinafter referred to as Accountant. WITNESSETH: WHEREAS, the parties hereto did enter into an agreement on the 28th day of August 1975, wherein accountant did agree to perform certain audit examinations described in said agreement; and WHEREAS, said agreement did not provide for accountant to perform audit examinations on any item, account or matter not covered by said aforementioned agreement; and WHEREAS, the City is in need of accountants professional services to perform certified audits on certain specified Federal and State Grants; and WHEREAS, the aforementioned work required by City is outside the scope of services to be provided by accountant under this agreement of August 28, 1975. NOW THEREFORE, the City and accountants do hereby mutually agree as follows: I. SCOPE OF SERVICES 1. The Accountant hereby agrees to perform certified audits on the following Federal or State Grant projects operated by City: A. Community Development Block Grant programs for the period of time from April 1, 1977 through March 31, 1979. B. Community Services Administration (Crisis Intervention) September 1, 1977 through April 1, 1978. C. Community Services Administration (Crisis Intervention) September 1, 1978 through August 31, 1979. a rJ 2. Accountant further agrees to commence and complete the audits in accordance to the following schedule: A. The audit for the Community Block Grant program shall commence within 60 days of March 31, 1979 and be completed within 150 days of said date. B. The Audit for the Community Service Crisis Intervention for the period of time from July 19, 1977 through April 1, 1978, shall be commenced on execution of the Contract and be completed on May 21, 1979. C. The audit for the Community Service Crisis Intervention for the period of time from September 1, 1978 through August 31, 1979 shall be commenced upon execution of this Contract and completed by November 9, 1979. 3. Accountant will deliver 10 copies of each audit report to the City upon completion of said work by accountant. II. AALM"WTO ATT ALT 1. The City agrees to pay accountant for services rendered under this agreement according to the following schedule: Executive $35 per hour Supervisor $22 per hour Senior Accountant $16 per hour Junior Accountant $13 per hour Clerical $ 8 per hour 2. It is further agreeded however, that the maximun cost to the City for audit services rendered shall be as follows: A. Community Development Block Grant (2000 Dollars) B. Community Services Crisis Intervention (500 Dollars) C. Community Services Crisis Intervention (1000 Dollars)_. and under no event shall the hourly charges heretofore set forth exceed the maximum amount specified herein for each audit. METHOD OF PAYMENT The accountant may submit progress billing at selected intervals based on work performed. The City may withhold ten percent of each such billing until final completion of the work at which time accountant shall submit a detailed billing to City showing the hours expended by accountant on each audit performed together with a request for final payment. IV. COOPERATION OF CITY The City agrees to make available to accountant at the expense of the City the printing facilities of the City for use by accountant in preparing reports contemplated herein. The City will also cooperate with accountant in making its records and personnel available to accountant for the purpose of his work under this agreement. V. GUIDELINES Accountant agrees to conduct the audits which are the subject of this agreement in accordance with all applicable Federal or State Guidelines or audit procedures. VI. TERMINATION This agreement shall terminate upon delivery of the audit reports from accountant to City as required in Paragraph I, sub- paragraph 3, of this agreement. ATTEST: Eve lyn Ga g , C etary APPROVED AS TO FORM: C. hn C. Ross, Jr., CUI Attorney CITY OF LUBBOCK BY : IRK WEST, MAYOR MASON, NICKELS & WARNER Certified Public countants BY: artner 5ek