HomeMy WebLinkAboutResolution - 283 - Application/Contract Award & Agreement-SPAG-Title III Residential Repair Project - 09/27/1979RESOLUTION #283 - 9/27/79
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RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to make application for a Title III Residential Repair Project Grant
and to execute for and on behalf of the City of Lubbock a Notification of Contract
Award and Contract Agreement-- Title III, between the South Plains Office on
Aging of Lubbock, Lubbock County, Texas, and the City of Lubbock, Texas, attached
herewith which shall be spread upon the minutes of the Council and as spread
upon the minutes of this Council shall constitute and be a part of this Resolution
as if fully copied herein in detail.
Passed by the City Council this 27th day of September ,1979.
DIRK WEST, MAYOR
ATTEST:
Evelyn` Gaf.,i a, `City S Lfcr t -Treasurer
APPROVED AS T0-E0RfI:
Doflt3d G. Vandiver, First Asst. City Attorney
TIED TO RESOLUTION #283 — 9/27/79
Contractor: Comm. S rvi_ -Dept, XiU of L
.Address: P.O. Box 2000
Inhhork- TPxac 7Q457
NOTIFICATION OF CONTRACT AWARD & CONTRACT AGREEMENT
TITLE III i
THIS AGREEMENT, entered into as of this 1st day of July 19 79
by and between the Office on Aging, South Plains Association of Governments, Lubbock,
Lubbock County, Texas, hereinafter referred to as the "Agency" and Community
Services Department - City of Lubbock
hereinafter referred to as the "Contractor". WITNESSETH THAT:
The Agency and Contractor do mutually agree as follows:
1. The Contractor shall, in a satisfactory and proper manner perform the
following:
See page 2, continuation # 1
2. The Agency shall furnish the following services to.the Contractor:
See page 2, continuation # 2
3. The Contractor shall commence performance of this Contract on the 1st
day of July , 19 79 , and shall complete performance to the satisfac-
tion of the Agency no later than the 29th day of February 19
4. It is understood that accountability for equipment purchased with federal
funds from this contract remains the responsibility of the appropriate
agency administering those funds and any disposition of such equipment must
be according to established federal government procedures.
5. The Contractor shall maintain such records and accounts including property,
Personnel, and financial records, as deemed necessary by the Agency
to assure a proper accounting for all project funds, both Federal and Non -
Federal shares. These records will be made available for audit purposes
to the Agency or the Governor's Committee on Aging, and will be retained
for five years after the expiration of this contract unless permission to
destroy them is granted by both the Agency and the Governor's Office. These
records will be maintained at:
Page 2
- Continuation, #'s 1 and 2
CONTINUATION, # 1:
1. Provide residential Repair services for a minimum of 12 homes for
citizens over 60 years of age, as described in contract application.
2. Attend all training events, and participate in region wide events
sponsored by Area Office on Aging.
3. Maintain and submit necessary forms and reports.
4. Maintain confidentiality of each participant.
5. Comply with Title VI, Civil Rights Act of 1964.
6. Coordinate agency's Outreach services to minority and low income groups
to include information about residential repair services.
f 7. Provide matching funds as described in Title III contract application.
w
r 8. When releasing information about the Contract, identify the Office on
Aging, South Plains Association of Governments,as the funding agency.
CONTINUATION, # 2:
1. Furnish Title III funds as described in contract application.
2. Furnish technical assistance, through site visits and telephone contacts,
as needed.
3- Monitor and evaluate the program.
4. Make regular site visits for purpose of above.
5. Provide demographic data and training related to the aging processes and
needs.
6. Type of
New F]
Award:
Page 3
Notification of Contract Award
& Contract Agreement
Award Action
Continuation 2nd Year
Title III Contractor
Federal Funds Non -Federal Funds
Supporting Services:
Information & Referral
Outreach
Transportation
Escort
Gap Filling Services:
MPC Operation
Residential Repair 3,000.00
Friendly Visiting
Other
Total
3,000.00
333.00
333.00
� i::, 3. i. � •.�c. iii " .• h
♦,.ii ,...' is .• .:. .��..•��•. "v:- �.i.G �Cd. � - �
3rd Year
Total
Funds
3,333.00
3,333.00
Dirk West, Mayor of Lubbock
Name and Title of Individual Authorized to Commit Applicant Organization to
this Agreement. Please Attach Authority for the individual to act in this
capacity - board minutes - charter, etc.
8. Contract Limitations:
a) It is expressly understood and agreed that in no event will the total
amount to be paid by the Agency to the Contractor under this agreement
exceed $3,000.00 for full and complete s ati s factory' performance.
b) It is expressly understood and agreed that the total value of this'
contract is _$3,333.00 of which 10 % is nonfederal matching
funds, leaving a balance of the total 3,000.00 shown in line 6a
above.
9. In WITNESS WHEREOF, the Agency and the Contractor have executed' this agreement
as of the date first above written.
Community Services Department
City of Lubbock,
Contr��-
BY: `�l
BY:
TEST f�.t� _�,_ J 2C ,Z
Evelyn Gaffga' City Secr9td y6treasurer
APPROVED—AS.TO C 'J
BY: '1 P ''
�/,
Denzel W. P cifull Pu lic Service Adm.
APPROy3 (!S T0) 0
BY: JA AA l A �,r(
Don`Vandiver, First Asst. City Atty.
Office on Aging
South Plains Association of Governments
Agency
By
Executive Director
Witness
(467-1 TILD TO RESOLUTION #283 - 9/27/79
hPPLICATION FOR PROJECT GRANT
Under Title III of the Older Americans Act
a. wwc va rrvyuSCu rroiecr.:
Residential Repair
Name, address, and phone number of
a DlUabanizati IIcces Department
City ok
P.0 Box 2000
'Type of proposed project:
Direct Services
Community Coordination
Proposed
ect period
(FOR AREA AGENCY USE)
I. GENERAL INFORMATION
Beginning_ 7/1/79 and ending 2/29/80
Address at which proposed project will be
conducted (Street, City, County(s):
Weatherization Office & Warehouse
2407 First Street, Lubbock, Texas
name or project director, supervisor, or
coordinator:
Archie Bottoms
Project year for which funds are herein
requested:
Beginning 3/1/79 and ending__2/29/80
II. COMPUTATION OF FUNDS REQUESTED
A. ESTIMATED TOTAL COST (Totals from Sec. III) .....................
$ 3,333.00
B. LESS APPLICANT'S PROPOSED CONTRIBUTION........
C. AMOUNT REQUESTED ................................................
333.00
3,000.00
'PERMS AND CONDITIONS: It is understood and agreed by the undersigned that: 1) funds granted
as a result of this request are to be expended for the purposes set forth herein and in
accordance with all applicable laws, regulations, policies, and procedures of this State and
the Administration on Aging of the U. S. Department of Health, Education, and Welfare; 2) any
proposed change in the proposal as approved will be submitted in writing by the applicant
and upon notification of approval by the Area Agency on Aging shall be deemed incorporated
into and become a part of this agreement; 3) the attached Assurance of Compliance (Form AoA-
941) with the Department of Health, Education, and Welfare Regulations issued pursuant to
Title VI of the Civil Rights Act of 1964 applies to this proposal as approved; and 4) funds
awarded by the Area Agency may be terminated at any time for violations of any terms and
requirements of this agreement.
Name and title of individual authorized to
commit applicant organization to this
agreement: _ / _ _ _
Signature
(FOR AREA AGENCY USE)
7a.1
9/27/79
Date
Ill. SUMMARY BUDGE l JUSTIFICA i-IC`J
Non -Federal
Title III Funds klatch+ng Funas i otai
Budget Category Requested r;
Cash in-Kir; r Budget
1. Personnel $ + $ , S
i
+ l
I :
2.Travel 1
3 -Building Space
I i
j
4.000bXXxRxxWwWutilities
Prorated utilities paid
by City at CSD offices 333.00 ' 333.00
S.Printing/Supplies
c
6.Equipment
7.Center Development
8.Other —"—
Residential Repair at 3,000.00 3,000.00
250.00 per home for a
minimum of 12 homes
LTotal Costs: $ 3,000.00 $ 333.00 $ $3,333.00 $
'/Excludes Title III and Non -Federal Matching Funds
7a.2
Other
Resources
V. ESTIMATED PROGRAM OUTPUT (complete as applicable)
1. Unduplicated number of older persons to be served directly
20
2. Unduplicated number of low income persons to be served
20
3. Unduplicated number of older volunteers to serve project
0
4. Geographic location of project (check one) Rural Y Urban
5. Will project serve model city neighborhood? Yes Y
No
6. Services to be provided through Senior Center Day Care Center x Other
7. Direct service activities:
Number of
older persons
8. Community coordination
to be served
Area to be
served by coordination/activity:
Homemaker/home health aide
x
Neighborhood(s) only
Home maintenance/companionship
City wide
services
Information referral & counseling
County wide
Employment service:
Area wide (multi -county)
Number to be referred
Number to be placed in jobs
51000
Estimated number of older persons
(60 and over) located in coordina-
tion area.
Transportation
Adult or continuing education
Community senior volunteer
opportunities
Recreation and other free time
activities
Telephone reassurance
Protective services
Housing assistance
Legal services
Health related services
Periodic screening and evaluation
Outreach
Escort
Welfare
Nutrition
Number
10
in
9. Target groups of project
American Indian
Negro
Spanish surname
Oriental
Other
NOTE: Sections VI. V11. and Vill, should be completed according to the instructions and attached to
to this form prior to submittal to the Area Agency.
7a.4
ASSURANCE OF COMPLIANCE WITH THE DEPARTMENT OF
HEALTH, EDUCATION, AND WELFARE REGULATION UNDER
TITLE VI OF THE CIVIL RIGHTS ACT OF 1964
Community Sarvi rPe Department - City of Lubbork (herein -
(Name of Subgrantee or Secondary Recipient)
after called the "Subgrantee") HEREBY AGREES THAT it will comply
with Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and
all requirements imposed by or pursuant to the Regulation of the
Department of Health, Education, and Welfare (45 CFR Part 80)
issued pursuant to that title, to the end that, in accordance
with Title VI of that Act and the Regulation, no person in the
United States shall, on the ground of race, color, or national
origin, be excluded from participation in, be denied the benefits
of, or be otherwise subjected to discrimination under any program
or activity for which the Subgrantee rpceives Federal financial
assistance from Office on Aging, South Plains Association of Governments
a recipient of Federal financial
(Na. -re of Grantor)
assistance from the Department (hereinafter called "Grantor");
and HEREBY GIVES ASSURANCE THAT it will immediately take any
measures necessary to effectuate this agreement.
If any real property or structure thereon is provided or
improved with the aid of Federal financial assistance extended
to the Subgrantee by the Grantor, this assurance shall obligate
the Subgranteq or in the case of any transfer of such property,
any transferee, for the period during which the real property
or structure is used for a purpose for which the Federal financial
assistance is extended or for another purpose involving the pro-
vision of similar services or benefits. If any personal property
is so provided, this assurance shall obligate the Subgrantee for
the period during which it retains ownership or possession of
the property. In all other cases, this assurance shall obligate
the Subgrantee for the period during which the Federal .Financial
assistance is extended to it by the Grantor.
AoA Form 441 (To be completed by applicant for any grant from the
Area Agency designated to implement the Older Americans Act.
Where provision of facilities is involved, HEW Form 441 is to
be executed.)
7a.17
THIS ASSURANCE is given in consideia i:...
of obtaining any and all Federal grants,
property, discounts or other Federal f�r.cnc -stance ex-
tended after the date hereof to the Subgran'_:_�_ h%, ~�:._. Gr4.ntor,
including installment payments after such %:n+ a un account of
applications for Federal financial assistance which were approved
before such date. The Subgrantee recognizes and agrees that
such Federal financial assistance will be extended in reliance
on the representations and agreements made in this assurance,
and that the Grantor or the United States or both shall have
the right to seek judicial enforcement of this assurance. This
assurance is binding on the Subgrantee, its successors, trans-
ferees, and assignees, and the person or persons whose signatures
appear below are authorized to sign this assurance on behalf of
the Subgrantee.
,rte 1. �a d 9/27/79
1,,1
By
P.O. Box 2000
CDmlltli tV sPrvi ras (lPI - nt= Ci tdv of 1 uhhock
(Subgrantee)
.r �' .moi! ♦ 4. .9 .b .� � 1 �� �.�. • V. •.M � � .�.r U 6. :�
Dirk West, Mayor ofLubbock
Lubbock, Texas 79457 Titre Mayor
(PeciFient's mailing
a3dress)
7a.18