HomeMy WebLinkAboutResolution - 552 - Grant Application - ACTION, Region VI - Retired Senior Volunteer Program - 07/10/1980SMT:bs
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RESOLUTION 4552 - 7/10/80
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock an Application
to ACTION, Region VI, for a Retired Senior Volunteer Program grant, a copy
of which is attached herewith which shall be spread upon the minutes of the
Council and as spread upon the minutes of this Council shall constitute and
be a part of this Resolution as if fully copied herein in detail.
Passed by the City Council this 10th day of July ,1980.
BItt `licALISTER, MAYOR
-ATTEST -_..
Evelyn"'Gaf,ga, City S&rA Treasurer
(APPROVED AS TO CONTENT:
Lawre ce Banks, Administrative Assistant,
Community Facilities
APPROVED AS TO FORM:
Susan M. Tom, Asst., City Attorney
e
REVISED"'
• MeeN°s:11Ju1y21981
OMB Approval No. 29-RO219
-
ACTION Form A•263 (Rev • zl I ts) hescnbed by G.T.I. Federal Mariasesnent Orev/m 7d•7
Kus1Bd CRU AtLcelMfl y� teprll�.
it. Number _
3. STATE
a. Number
.FEDERAL ASSISTANCE
2• AP'Lt'
AP►LICA•
00602011
CANTS
APPLI- .
TION
IOENTI•
1. TYPE OF
Is. Dau Year month rkv
It. Date Year month rlav
ACTION
R PREAPPLICATION
CATION
19
FIER r
Aisigned 19 80/6/J6
!Mark ap-
L_,J APPLICATION
proprtateNOTIFICATION
OF INTENT (Opt.)
Leave
bo=1 _ .
B REPORT OF FEDERAL ACTION
Blank -
S. FEDERAL EMPLOYER IDENTIFICATION NO.
4. LEGAL APPLICANWRECIPIENT
17560005906•
.. Applicant Name City of Lubbock.
It. Organ -talion 1Jni1 Lubbock RSVP
6.
1 0 l 21
c. Street/P.O. Box
Box 2000 County Lubbock
PRM
a. Number170
d. City e. ;
I. state Lubbock 9. ZIP Code- 79457
(Front
b. Tllla
Retired Senior
h. Contact Person (Name
Federal
GO 1411091
Volunteer Program
A telephone Mir.) ,Texas
Dorothy Dailey, 806/762-6411
ACTION Region VI
`9
O
7. TITLE AND DESCRIPTION OF APPLICANT'S PROJECT
B. TYPE OF. APPLICANTIRECIPIENT -
-
A -State H.Commurnity Action Agency
I-
W
Retired Senior Volunteer Program
e-Inl.n,.t. I -Hiner Educational Institution
W
Sponsored by the City of Lubbock--
C-Substato J-1ndun Trite
District K-OtherlSPV&P
cO-County
Senior Citizen Program
E -City
F -School District
G -Special Purpose
District Enter opMopriett letter
9. TYPE OF ASSISTANCE
IL
a
A -Basic Grant Odrsttrance
1
-
B -Supplemental Grant E -Other Enrrr appro-
-
C -Loan pietc kr+er1.1
u10.
AREA OF PROJECT IMPACT /Names of cities. noun+its, States,
11. ESTIMATED NUMBER
12. TYPE OF APPLICATION
b
alta/
OF PERSONS BENE.
vision E-Augnution
A -New C-Reme
City of Lubbock
iITING
400
B-Ranwval D-Continwtion
Enter appropriate ktter
13. PROPOSED FUNDING 14. CONGRESSIONAL DISTRICTS OF:
IS. TYPE OF CHANGE (For 12C or 1291
i -Other 15pettJyJ:
A -Increase Dollars
B -Decrease DO"
a. Federal s 23 500 J)0
a. Applicant
b. Project
19
19
C -increase Duration N/A
b. Applicant 3 0 0 0 JX)
D -Decrease Duration
E -Cancellation - --
Enter appro•
a State •00
16. PROJECT START
17. PROJECT -
DATE Year month day
OURATITI ,
•
/ria+e ksrcr/s
d. Local .00
19
L Months
e. Other Op
18. ESTIMATED DATE TO Year mcm+h day
19. EXISTING FEDERAL IDENTIFICATION NUMBER
BE SUBMITTED TO
FEDERAL AGENCY' /9 80/ /
I. TOTAL f 32, 452 .00
20. FEDERAL AGENCY TO RECEIVE REQUEST /Name, City. State, 2.1P Code/
21. REMARKS ADDED
ACTION State Office Austin TX 78701
Yet No
22.
a. To the best of my knowledge and belief,
b. If muirad by OMB Cucular A9S the application Val Subnillad, pursuant t0 No K- B[tpontt
Fdata
in this preapplCalion/application are
instructions herein• to appropriate clearinghouses and all responses are attached: Sponse attached
IL
THE
APPLICANT
CERTIFIES
true and correct. the document has been
duly authorized by the rhe body of
'°'" ng
Plains Assn. Govt.
("SouthI-
THAT lo
the applause and the applicant will comply.
W
With the attached assurances if the assist-
ance is approved.
(3)'
=
23. a. TYPED NAME AND TITLE b. SIGNAT E
c DATE SIGNED
O
P
CERTIFYING
REPRE- Bill McAlister, Mayor
Year asonlh day
80 7 10
19
W
SENTATIVE
a
25. A►►LICA• Yem month day
24. AGENCY NAME
TION
RECEIVED 19
26. ORGANIZATIONAL UNIT
77. ADMINISTRATIVE OFFICE
28. FEDERAL APPLICATION
IDENTIFICATION
<
29. ADDRESS
>D. FEDERAL GRANT
IDENTIFICATION
u
G
31. ACTION TAKEN
_
32. FUNDING
Yew, month day ''
34 -year month day
STARTING
<
`
❑ e. Awarded
33. ACTION DATE 11. 19
DATE 19
a. Federal f .00
•00 36. CONTACT FOR ADDITIONAL INFORMATION 36. Year month day
b. G
Kb.
Rejected
C
❑
,Appicant
(Name and telephone number/ DATE 19
to
❑ c. Returned For
c. Stoic .00
a
1
mAendment
it. Local ,00 37. REMARKS ADDED
G
C] d. Deferred
e. Other •� ❑ Y„ ❑ No
V
❑ e. Withdrawn
I. TOTAL S .001. !
rue
38. -
e. M toknq above action• any comunents received from clearinghouses .4tre con• b. FEDERAL AGENCY A95 OFFICIAL
AAS• (Nerve and telephone No.)
FEDERAL AGENCY
aldered. 11 agency response s due under provisions of Part 1. OMB Circular
A-95 ACTION
it has been ora being made.
-�.n�en lr�eru IL aaPL trn.]SI
ACTION Form A•263 (Rev • zl I ts) hescnbed by G.T.I. Federal Mariasesnent Orev/m 7d•7
Kus1Bd CRU AtLcelMfl y� teprll�.
ri
,
ACTION PROJECT NARRATIVE
SECTION 1. BASIC INFORMATION
1. Title Of Project
Lubbock Retired Senior Volunte
2. Applicant Organization (Name and Address -Street,
City, State and Zip Code)
City of Lubbock
Box 2000
Congressional isTV 70 t ict o. County orArea
191-h Lubbbb
ock
Area Code Telephone No.
a00; 70,9-641]-p_X 9A75
3. Name and Title of Principal Executive Officer:
(Address -Street, City, State and Zip Code) 'Box 2000
Dorothy Dailey. Lubbock
Supervisor, Senior Citizens
Program for City of Lubbock
4. Project Director (Name, Title and Address -Street, City,
State and Zip Code)
Betty Anderson
RSVP Director
Box 2000
Lubbock, TX. 79457
5. Name, Title and Address of Person Primarily
Responsible for Preparing Proposal
Betty Anderson
Box 2000
Lubbock, Tx. 79457
Area Code Telephone No.
806 744-1433
Iib Not Mite In This Spec)
Project No.
Items 1 througMap—pTi-caibTe
✓TSTA and ACV only.)
er Pro ram
6. Dates of Project Period:
From ,
Sept. 29 ThruSept. 28 1981
7. Type of Organization (Check Applicable Block)
❑ County ❑ Tribal Council
❑. Federal O State
7
City/Town O Private Non -Profit'
."(Submit Proof of Status, i.e., IRS Certification and/Or
State Approved Charter)
.O Other
(SPECIFY)
8. Type of ACTION Assistance Requested (Check Applic-
able Block(s))
❑ ACTION Cooperative Volunteers (ACV)
❑ Foster Grandparent Program Grant (FGP) '
f] Retired Senior Volunteer Program Grant IRSVP)
❑ Senior Companion Program Grant (SCP)
❑ SCORE/ACE Technical Assistance
O University Year for ACTION Grant (UYA)
O VISTA Volunteers (VISTA)
❑ Other (SPECIFY)
TERMS AND CONDITIONS. The undersigned accept the obligation to comply with statutes and regulations, policies and the
terms and conditions pertinent to this program(s) in effect at the time of the award. The undersigned further agree to comply
with Title VI of the Civil Rights Act of 1964 IPL 68,352). The undersigned also certify that they have no commitments or
obligations inconsistent with compliance with the above. The undersigned further certifies that the filing of this application
has been duly authorized by the governing body of the undersigned.
SIGNATURES: A. Signal
(Ink Signatures Required) /
Appeaad as to few. B - S, gna
Aatistaat Cap rMif �Q� S phiAO, " 3
?rinciple �pc� Officer
• � f frz
Project
Date 7/10/80
Date
6-12-80
MB_No. 12 -g02
xplres: July 1981
OMB Ann..,..., N. 70_54.711
Ai-IJUN Pant A-257 lSeY. L/ / 25 J
Apprt7aed as tD ti r= ,
AMIft.fit Cha AnortKy ,ll%
STANDARD FOAM ata PAGE 1 110.751
Pt-iaee by CSA. Fed -1 M. -S-1 C-14, 7a.7
FEDERAL ASSISTANCE
2
a. Numbel
3 STATE
Numper
CANT'S
GwHT
'
APPLICA.
APPLI-
CATION
TION
IDENTI•
i. TYPE OF
ACTION
PREAPPLICATION
D. 0.1. )'", month J.,
D. Dau Yu, month Jay
1M.4 On,
APPLICATION
1980 6 12
FIER .
A..:,,.ed 19
P,.P,i.lr
NOTIFICATION OF INTENT 1Ool.)
)rare
bYaJ
REPORT OF FEDERAL ACTION
8
plank -
4. LEGAL APPLICANT/RECIIFIENT
5. FEDERAL EMPLOYER IDENTIFICATION NO.
City of Lubbock
17560005906
a. APpltansName
Danl
. Or9taGon unit :. Lubbock RSVP
C. st..et/..o. Sd. Box 2000 Lubbock
PRO.
a. Number 17 121 " 1010 f 71
e. City r. County
1. State Lubbock9. 7 9 4 5 7
2i°`°a:
GRAM
D. Title
r1de"
Retired Senior
h. contact Person /b'.mr
frer,d
`I`kPh~N"J Dorothy Dailey, 806/762-6411
rrWOS'
Volunteer Program
t1
ACTION Region VI
O
). TITLE AND DESCRIPTION OF APPLICANT'S PROJECT
f
8. TYPE OF APPLICANT/RECIPIENT -
=A
W
Retired Senior Volunteer Program
-State H -Community Amon A,ency
yC-Subside
N
Sponsored by the City of Lubbock--
.-Int....... I-11.9he, Edue.l.o"N Institution
J-i.d..n Tnbe
D"tlicl
Senior Citizen Program
K-o,h.,(spetifrl.
-C.1v'y
E -Cat r
<
F -School Dntl:et
1?
G-SP.c.al Purpose
-r
D"IrKI Firm, .pplop,we )file/
9. TYPE OF ASSISTANCE _
'
A-B..ic Grains D-IweY,anc1
=
B-SYPPItmtMimi Gant E -Other � £w rte IDO,o'
C -testi prr/r leurr(t/®
w1-
10. AREA OF PROJECT IMPACT (Nomrl of firms. rYrnr,rl. Soul.
11. ESTIMATED NUMBER
12. TYPE OF APPLICATION
s
ete.J
OF PERSONS BENE.
A -Neve C-Rrr.Y1m E -Au 9menutiew
City of Lubbock
FITING
400
B -Kane. al o-C°nt.wu.li°"
£.sr, .ppuop4.tr kite,
12. PROPOSED FUNDING ta, CONGRESSIONAL DISTRICTS OF:
15, TYPE OF CHANGE 1Fo, 12c a 12t)
a. Fedtral S 2 7, 000 .00
aA i
. pp -I
D. Pr Meet
e Dorian F-01her (SperifyJ.
A-1m,eaf8-O.c.ea+e
19
19
Dons.
$K
Is. Applicant 3 0 0 0 •00
uao-:. wN / A
:�Duration
C' Stau .O0
16. PROJECT START
17. PROJECT
E-Cancenat.ow
GATE Yea, month day
DURATIO•�'�
£aIle app,o-
O. local
.00
il
19
1 2 HowrhF
late kNrt(i
r. Ocher .00
18. ESTIMATED DATE TO Ye.r month day
19. EXISTING FEDERAL IDENTIFICATION NUMBER
FEDERALSUBMTTED AGENCY, 19 80 7 11
1. TOTAL i 35 951 too
20. FEDERAL AGENCY TO RECEIVE REOUEST (N.mt, Cty. Start, 2/,'Code)
ACTION, State Office, Austin, TX 78701
21. REMARKS ADDED
0 Ye, opira
G22.
a. To the bell d my tno.vta and bel Ml,
dy
D. It 1pu.nd by OMB CYculsr A-95 this appl..lion .vas Hrb-illed• Pursuant to No M- ArsppNr
~
V
THEscale
APPLICANT
:n this preaPPl.c ai:onJaPPIK H.on are
t,uir and ce.rect. the oocure-I has been
:rn tisKirons Ise,ain• to app op, yte elta,in,housrs and all tesPons- are attsehod: sponse allKhed
W_
CERTIFIES
duly authorized by ch.,ovis-.9 body or
tilt aPPltant and th. aapf".1 wall ep"Ply
il) South Plains Assn . Govt
=
PART It o"s too. Serio tae
PROJECT APPROVAL INFORMATION
Item 1.
Does this assistance request require State, local, Nome of Governing Body _
regional, or ot)ier priority rating? Priority Rating
—Yes No
Item i.
Does this assistance request require Stole, or local Nome of Agency or
advisory, educational or health clearances? Board
Yes X No (Attach Documentarion)
Item 3.
Does this assistance request require ctearinghovse (Attach Comments)
revic— in accordance with 01df1 Circular A-95?
x Yes No
Item A.
Does this assistance request require Stole, local, Nome of Approving Agency SO. P1 r Assn . GOVt .
regional or other planning approval? Date GCOA
X Yes No
Item S.
Is the proposed project covered by an approved compre- Check one! Stole
hensive plan? Local
Regional
Yes X No Location of Plan _
r_ )
M
C:l
Item 6.
Will the assistance requested serve o Federal Nome of Federal Installo6on —
installation? Yes X No Federal Population benefiting from Proitcl
Item 7.
Will the assislonce requested be on Federal land or Nome of Federal Installation
—
installation? Location of Federal Land
Yes x_ No Percent of Project,—
Item
roject,_
Item 8.
Will the assislonce requested have on impact or effect See instructions for additional information to b%
on the environment? provided.
Yes X No
Item 9. Number of.
Will the assistance requested cause the displacement Individuols
of individuals, families, businesses, or forms? Fomilies
Businesses
Yes X No Forms
Item 10.
Is there other related assislonce on this project previous, See instructions for additional informalion to be
pending, or onlicipoled? provided. •
Yes X No
Page 6
No Text
N
v
t:3
1. VOLUNTEER SUPPORT EXPENSES
PART III —SECTIONS
A. GRANTEE PERSONNEL
EXPENSES
Title
(11
Annual
Salary
(2)
% Time
Spent on
Pro)ect
131
Total
Cost
141
Federal
Funds
Requested
(6)
Non•Feder&I
Resources
Director
Part-time Sec.
Part-time Vol.
Coord/Driver
s1 1 , 430.
8,000
6,682
100% s
75
50
11,430
6,000
3,341
6 11,430 s_
6,000
3,341
TOTAL PERSONNEL EXPENSES
$26 1 12
22 5 % s
20 1
s 17,430 s
3,341
B. FRINGE BENEFITS
C. (1) GRANTEE STAFF LOCAL TRAVEL
C. (2) GRANTEE STAFF LONG DISTANCE TRAVEL
D. EQUIPMENT
E. SUPPLIES
F. CONTRACTUAL SERVICE
100
100
G. OTHER: Recruitment
75
7 t;
Communications
1, 140
1 140
Printing
876
876
Space Tj
�1 t�nn SS33—
TOTAL VOLUNTPEMUPPORT EXPENSES
39
31,921
2J28.%4 b
b l's�4315
2. VOLUNTEER EXPENSES
A. PERSONNEL EXPENSES
Stipends
Living Allowance
End of Service Allowance
Food and Lodging Allowance
B. FRINGE BENEFITS
Meals
600
600
FICA
Uniforms
Insurance
810
Rio
Other:
C. TRAVEL
11920
144
1 776
D. EOUIPMENT
E. SUPPLIES
F. CONTRACTUAL SERVICE
G. OTHER
TOTAL VOLUNTEER EXPENSES
4,430
2,054
(44-53)
2,376
(54-61)
TOTAL DIRECT COSTS: /Add 1 A 2)
35,95127,000
1
TOTAL INDIRECT COSTS
0
162.711 0
172.791
TOTAL COSTS
s
35,951
S 27,000 s•
8,951
3. PERCENTAGE
100%'IS
%
25 %
4. VOLUNTEER STRENGTH:
Estimated Volunteer manhours: 1st qtr 10 05
Budgeted number of Volunteers: 400
2nd qtr 10
80 0 3rd qtr
11 . 4 0 Qth qtr 1-2, -0-0-0
w/ar P.Qe 8
(AB other editlom o/ this form an abso%re and wi// not be used)
BUDGET JUSTIFICATION
Federal Non- VOLUNTEER SUPPORT EXPENSES
Federal Grantee Personnel Expenses
17;430 The current director's salary of the affiliate -
RSVP is $399 biweekly. Anticipating a+7% cost -
of living increse in October and a merr"t raise
on the second anniversary of employment, May 1:
399 x 15 wk. = 5,985 x .07 = 418:95 = 6,404
427 x 11 wk. = 4;697 x .07 = 328.79 = 5,026
11,430
A part-time secretary works 6 hours a day and
has been receiving a salary at minimum wage.
Since the turnover, has been great, it was de-
cided to increase the hourly scale to $4.00,
as motivation to stay longer on the job.
30 hr/wk. x 50 wk. x 4.00 = 6,000
z
3,341 A volunteer coordinator/drive works 4 hours a day
at minimum wage
20 hr/wk x 13 wk. x 3.10 = 806
20 " x 39 to x 3.35 = 2535
3341
Fringe Benefits
The grantee fringe benefits are figued at 25%
for full-time employees and 7°A for part-time
employees
3,278 11,430 x .25 = 2857.50
6,000 x .07 = 420.00
234 3,341 x .07 = 233.87
Local Travel
The reimbursement rate for employees using
privately owned vehicles is 150 per mile. It
is estimated that 2 staff members will travel 50
miles weekly for 50 weeks 04
750 2 x. 50 mi. x 50 wk. x .15 = 750.00
Long Distance Travel
Four training conferences using air fare to
Austin, as the basis for computation.. The
The grantee's per diem is $40.00.
Federal Non -
Federal
Long Distance Travel (cont.)
920
Air fare $110 x 4 trips 440.00
Per diem 40 x 3 days x 4 trips = 480.00
920.00
Supplies
375
The estimated requirements for officle supplies
are based on $150 per staff employee
$150 x 2.25 = 338
Contractual Services
100
For special services in areas of expertise not
covered by staff
Recruitment
75
Recruitment costs are estimated at $75.00
Communications
1140
Based on current expenses of $60.00 per month
for two lines: z
$60 x 12 t 720 Telephone
Postage
1st Class:
$19 x 12 = 228
Bulk Mailing
400 pc. x .04 x 12 = 192
Printing/Copying
876
Newsletter
400 pc. x .12 x 12 = 576
Copying of forms, reports, etc.
$25 x 12 = 300
Space
3000
Space used by the affiliate RSVP is in a
building owned by the City of Lubbock. It
is presently a library but will be converted
into a senior center later this year. Space
cost worksheet is attached
$2,000
Maintenance, utilities, repairs, and. -opera-
tional costs are estimated at 1,000
Books
50
Books, periodicals and .journals are estimated
at $39
Federal
810
144
1000
100
Non- VOLUNTEER EXPENSES
Federal
Fringe Benefits
600 Meals
Eight volunteers at hospitals are furnished
their meals ,
8 vol. x 1.50/meal x 50 wk. 600
1776
27,000 8,951
Accident 400 vol. x .60 = 240
Personal 400 " x..55 = 220
Liability
Excess Auto 100 " x 3.50 350
Liability
Travel
Reimbursement for volunteer's tranpertation
to and from work station and use of vehicle
in senior transportation pool
$160/ mo. x.12 = 1920
Recognition
Based on an estimated 200 volunteerb attending -:
recognition ceremonies at $5.00/volunteer
200 volunteers x $5/vol. - 1,000
Orientation
Orientation is estimated at a cost of 100.00
SPACE COSTS ,
A. Ratio of ACTION Program Space to Entire Facility - S
ACTION Space. 700 Sq. Ft., Total Facility IJ,C()o Sq Ft.
1. Does Grantee oan the facilities the ACTION Program is
housed in? ✓ Yes No
2. If Yes, what was the acquisition cost of the facility? $ Zsrj0 0 0
a. Use Charge - 2% of #2 x 7. in A. $ �000
b. Does Grantee depreciate facility? Yes No
If Yes, multiply % -in A by-grantee's depreciation factor-:
-If No* only 2.a'can-be used for Space costs.•.'.
3. Does Grantee pay rent for the facilities the ACTION Program is
housed -in? Yes X _170
a. -If Yes, what-is the monthly rent? $
b. Multiply 3.a by % in A. This is the rent allowance ACTION
Program. $
4. Does a third party oim the facilities the ACTION Program is housed
in? ` Yes X No
a. If Yes, obtain appraised value from an independent appraiser•in
grantee's community at tate per square foot.* Multiply that rate
by the ACTION space-in A.$
5. One, and only one,'of the above methods may be used to determine Space
costs.
6. In addition, actual costs paid for maintenance, utilities, custodial
service, and repair (but no renovation) of ACTION used space may be
charged to the grant. .
B. Procedures, Limitations, and Other Information Pertaining to Space costs..
No ,rental charge may be made for space ourned of controlled (managed or
administered) by the grantee or a collaborating institution except that
a charge may be allowed, as negotiated, either as a federal charge or a non-
federal budget contribution whenever such charge is equivalent to the cost
of ownership. Cost of Ownership may be prorated using only one of two
alternative methods.
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Page 10
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Z. Depreciation Method
Where the depreciation method is followed, adequate property records
must be.maintained, and any generally accepted method of computing''•
depreciation•may.be used. However;- the-method:of- computing
depreciation must ,be_consistently applied.for-any specific asset or
class of assets for all affected federally -sponsored programs and
must result in equitable charges considering the extent of the use
of the assets for the benefit of such programs. Depreciation' •-
may not be charged to buildings already fully depreciated. The
computation of -depreciation may not incliude the cost of land. '
2. Use Allowance Method
In'lieu . of depreciation,..a use allowance method applied_: to . .
building and improvements may be computed at an annual rate not
exceeding two (2) percent of acquisition cost.
_ t
Actual cost such as utilities, insurance, security, upkeep,
jariitorial-.services' etc:; for space used 'by --the ACTION -Program
is allowable (grantee contributions or Federal funds charge)
toward the program' s' total cost. Actual maintenance and' operation
costs must be prorated to the space actually used by the program.'
For example,if the space used by the grant'program is 25% of the
total facility, then program maintenance and operation costs will
be 25% of the maintenance and operation costs for the entire
facility.' _
Keep in mind the fact that no Federal financial assistance may be
furnished under this program for activities already paid' by another ,
Feiieral authority. This is of particular concern to Community' Action
Agencies whose space may be funded for by other Federal agencies.
Matching grantee funds may not consist of other Federal funds except'
as aufhorizedby law of otherwise provided for by regulations, or
published public policy. Joint funding arrangements by Federally
funded programs are encouraged, but the monies involved may not be .
included "as matching funds except as specified by laws
AUG 2 8 1980
RESOLUTION #55- 7/10/80.
F.',t NC,
S� ANION p
f`MrClN yam!
August 26, 1980
Region VI
212 N. St. Paul Street, 'Suite 1600
Dallas, Texas 75201
214-749-1361
Mayor Bill McAlister, Executive Director
City of Lubbock
P. 0. Box 2000
Lubbock, Texas 79457
Re: ACTION RSVP Grant No. 440-6580/1
Dear Mayor McAlister;
It is my pleasure to announce that your application for Federal funds for
the operation of your project has been approved by ACTION. The official
"Notice of,Grant Award" in two copies is enclosed,. It would be appreciated
if you would accomplish the "acceptance" block in the lower left corner
and return all pages of one copy directly to the Grants Officer at this
egional Office.
The Regional personnel assigned to monitor and administer the grant'are the
persons in the ACTION State Office in your state and the Grants Officer.
The ACTION State Office will be your primary point of contact for technical
aspects of the grant and the Grants Office for financial and administrative
matters pertaining to the grant.
ACTION grants require that certain reporting accomplishments be attained by
the grantee. ACTION Handbook 2650.2, Policies and Procedures for Business
Management of Domestic Project Grants, which will provide you with the basic
reporting requirements, is enclosed. This Handbook is for use by you, your
Project Director, and your Fiscal Manager. Handbook 2650.2 also is the
document which contains the business management policy requirements (terms
and conditions) and authorities under which ACTION domestic programs project
grants are administered.
ACTION grants require advances of funds to be made to the grantee on a grant
quarterly basis and financial reporting to be accomplished by the grantee on
a calendar quarterly basis. In order for you to accomplish those requirements,
a supply of necessary forms is enclosed with this letter.
The form with which you will be most interested immediately is the Request for
Advance or Reimbursement, Standard Form 270. Before any Federal funds are
provided to you, it will be necessary for you to accomplish and send to the
Grants Officer an original and three copies of this form. The signature on
two copies must be original. Enclosed is a supply of Standard Form 270 and the
application instructions; also see Chapter 9 of Handbook 2650.2.
PEACE. CORPS • VISTA • UNIVERSITY YEAR FOR ACTION
FOSTER GRANDPARENTS • RETIRED SENIOR VOLUNTEERS
y
-2-
The second form is the Financial Status Report, ACTION Form A-451, accompanied
by the Addendum Sheet to the Financial 'Status Report, ACTION Form A -451a. This
form is to be submitted in an original and three copies to the 'State Program
Office within 'thirty (30) days after the end of each calendar quarter; i.e.,
on or before April 30, July 30, October 30, and January 30. If your grant
'budget period begins within fifteen (15) days of the end of a calendar quarter,
i.e., March 16-31,'June 16-30, September 16-30, or December 16-31, your first
quarterly FSR should include these few days plus the next three months. If,
however, your grant budget period begins more than fifteen (15) days before
the end of a calendar quarter, your first quarterly FSR is due in this office
in accordance with the second sentence of this paragraph. A final Financial
Status Report (FSR) is due not later than sixty (60) days after the end of
the grant budget period. Please note that your budget period begins with the
date specified in Block 5 of your Notice of Grant Award. Additional informa-
tion on the Financial Status Report is contained in Chapter 10 of ACTION
Handbook 2650.2.
The third form is the Request for Rebudgeting form, ACTION Form A-19.
Instructions for use of this form are found in Chapter 6 -of ACTION Handbook
2650.2 and in the attachment to the supply,of that form enclosed with this
letter.
All the above mentioned reports except the Request for Advance are to be sub-
mitted to the ACTION State Program Office in your state, where they will be
reviewed and forwarded immediately to the Grants Officer for processing. The
Request for Advance is to be sent directly to the Grants Officer. When
additional forms are needed, they will be sent immediately upon your request.
I extend to you my best wishes for success in your program. We in the
Regional Office look forward to a satisfying relationship with your organiza-
tion. If any time you have need for our assistance, please do not hesitate
to contact us.
Sincerely,
ni Garza
Regional Director
Enclosures:
(1) Handbooks 2650.2
(6) A-451 and A -451a & Instructions
(6) A-270 and Instructions
(6) A-19 and Instructions
ACnON
NOTICE OF GRANT AWARD
21. CITY
Bys V
Signatw
Mayor
Date 10/1/$0
1siter
f711/e)
City of Lubbock, Texas
(Graruee Organization)
ACTION FORM A16.1 (Rev. 2/78)
22.���1'V ""^''"' AWARDED M M D D Y Y
BY Date 0 ? ,A�Y 5-0
Dolores Men Or (20-25)
Grants Officer
ACTION
Page 1 of 3
Under authority of P.L. 93-113, Title I I , Part A and subject to pertinent Legislation, Regulations and Policies
applicable to: Older American Volunteer Program
fp-gram)
1. PROJECT/PROGRAM TITLE
Retired•Senior Volunteer•Pro
.,
c
E
2
3.'GRANT NO./BUDGET PERIOD (26-33) 4. AMEND. NO. (3435)
City of Lubbock
Constant
Data Code
Z
O
P. 0. BOX 2000
u
_
A
y
1XY
n
M
u
_
6. PROJECTPERIOD M M D D Y Y
V
Pur. Cost.
o
°
a o f
C d
$
GRANT 2 - Renewal
u
' 1 I 3 - Continuation
s_u 4 -Revision
O
rR
m m2
F-
FU
¢
u
17560005906 3021524
1
2 3
4
5
6 17
8
9
10111112
13
14115116
17
118119120121122123124125
.14. APPROPRIATION NO, 15. ACCOUNTING CLASS. CODE
G
G
(74) G -Special Purpose District
17. AWARD COMPUTATION fFederal Funds ONLY)
1
2
10 12
A. Amount Awarded Prior Budget Period $ U
B. Amount Previously Awarded 0
B. Non -Federal Share $ 2,238
21. CITY
Bys V
Signatw
Mayor
Date 10/1/$0
1siter
f711/e)
City of Lubbock, Texas
(Graruee Organization)
ACTION FORM A16.1 (Rev. 2/78)
22.���1'V ""^''"' AWARDED M M D D Y Y
BY Date 0 ? ,A�Y 5-0
Dolores Men Or (20-25)
Grants Officer
ACTION
Page 1 of 3
Under authority of P.L. 93-113, Title I I , Part A and subject to pertinent Legislation, Regulations and Policies
applicable to: Older American Volunteer Program
fp-gram)
1. PROJECT/PROGRAM TITLE
Retired•Senior Volunteer•Pro
ram
2. GRANTEE ORGANIZATION
3.'GRANT NO./BUDGET PERIOD (26-33) 4. AMEND. NO. (3435)
City of Lubbock
440-6580/1
P. 0. BOX 2000
5. -BUDGET From M M D D Y Y Thru M M D D Y Y
o
Lubbock, Texas 79457
PERIOD 136.411 09 O1 80 142-47) 11 30 80
¢
6. PROJECTPERIOD M M D D Y Y
V
BEGINS (48.53)
09 Ol SO
7. CONGRESSIONAL DISTRICT 8. STATE CITYCOUNTY
9. TYPE OF 1 -New
19 48 4140 303
I
GRANT 2 - Renewal
10. NAME OF PROJECT DIRECTOR
' 1 I 3 - Continuation
s_u 4 -Revision
Betty Anderson
(541 5 - Augmentation
11. VOLUNTEER INFORMATION
12. EMPLOYER I.D. NO. 113. VENDOR CODE (67-73)
-337
17560005906 3021524
No. of Volunteers Budgeted (55.59)
16. GRANTEE A: State H -Community Action
2,500
TYPE B Interstate Agency
Estimated Volunteer Manhours (60-66)
C • Substate District 1 - Higher Education
D -County Institution
.14. APPROPRIATION NO, 15. ACCOUNTING CLASS. CODE
' E ' E -City J • Indian Tribe
F -School District K -Other (specify):
4400103 80-214-74-4101
(74) G -Special Purpose District
17. AWARD COMPUTATION fFederal Funds ONLY)
18. CURRENT BUDGET PERIOD INFORMATION
A.Total Approved Budget $ b,4313
A. Amount Awarded Prior Budget Period $ U
B. Amount Previously Awarded 0
B. Non -Federal Share $ 2,238
Current Budget Period $
C. Federal Share $ 6 200
6,200.00
808
C. Amount of This Award (10-19) $
D. Total Volunteer Expenses S _
r
6,200
E. Non -Federal Volunteer Expenses $ 475D.
F. Federal Volunteer Expenses $ 3
Total Amount Awarded Project Period S
19. This grant award, consisting of PART I — BUDGET PLAN and PART 11 — CONDITIONS, will be administered in accordance with the following documents
which are hereby incorporated by reference:
8/l/80
1. Grant Application dated
as negotiated.
2. Policies and Procedures for Business Management of Project Grants, ACTION
Handbook 2650.2.
Retired Senior Volunteer Program Operations
Handbook for Sponsors 4405.92;
3.
Handbook 2650.2 prevails in the event
of conflict.
N
4
-- V
20. REMARKS
21. CITY
Bys V
Signatw
Mayor
Date 10/1/$0
1siter
f711/e)
City of Lubbock, Texas
(Graruee Organization)
ACTION FORM A16.1 (Rev. 2/78)
22.���1'V ""^''"' AWARDED M M D D Y Y
BY Date 0 ? ,A�Y 5-0
Dolores Men Or (20-25)
Grants Officer
ACTION
Page 1 of 3
PART II. — CONDITIONS
INE%V AND CONTINUATION ACTION PROJECT GRANT AWARDS
Grant No. 440-6580/lAmendment No. _
6. Stipends cannot be reduced without prior written
Conditions Checked are Applicable to this Grant: ❑ approval of ACTION.
1. Request for funds will be submitted on Standard
Form 270, "Request for Advance or Reimburse
merit' in an original and two (2) signed copies.,
(See Chapter 9 of ACTION Handbook 2650.2.)
Q 2. The executed copy of the "Notice of Grant
Award" must be signed and returned by the
grantee to the Grants Officer before any funds can
be provided. Immediate return of the executed
Notice of Grant Award copy and Request for
Advance or Reimbursement will expedite the
receipt of fonds.
n 3. Grantee will report quarterly disbursements on
ACTION Form A-451 "Financial Status Report"
in an original and two (2) signed copies within 30
days of the end of each fiscal quarter (June 30,
September 30, December 31, March 31) and the
final within 90 days of the close of the grant
budget period. (See Chapter -10 of ACTION
landbook 2650 2.)
❑a' 4. All gantees, except State or Local government
grantees, will submit the Addendum Sheet to the
Figancial Status Report, ACTION Form A -451a,
with the Financial Status Report.
❑ 5. Grantees will submit an original and two (2) signed
copies of Standard Form 272, Federal Cash
Transactions Report, no later than 15 working
days following the end of each quarter. (See
Chapter 10 A; TION Handbook 2650.2.)
ACTION Form A-16 (Rev 6/80) Page 3 of 3
❑ 7. Specific written approval for lease or purchase of
vehicles is required by ACTION..
❑ 8. The grantee's authorization to purchase a
vehicle is limited to a(n) (insert type)
vehicle. The purchase
price shall not exceed $
❑ 9. Unexpended funds from prior budget period
should be applied to reduce the amount -of the
first advance. The amount of the unexpended
balance and the computation of how it will be
applied should be explained on the "Request for
Advance or Reimbursement", Standard Form 270.
x❑ 10. The ACTION Project Manager for this grant is
State Proiram Director of ,
(name)
Texas , telephone number
(office)
(519) 197_5671 . The Project Manager has
full authorityto represent ACTION in connection
with management of the technical and pro-
grammatic performance of the grant. lie/She is
not authorized to change the terms and con-
ditions, estimated costs, or period of per-
formance, or to give approvals, written or
verbal, specifically reserved for the Grants
Officer.
GPO 870.013
N
T
A
U
s
GRANTEE ORGANIZATION:
Citv of Lubbock
GRANT NO. 440-658011
AMEND. NO.
1. VOLUNTEER SUPPORT EXPENSES
PART'I — BUDGET PLAN
For three months
A. GRANTEE PERSONNEL
EXPENSES
Title
(1)
Annual
Salary
(2)
Time
Spent on
Project
(3)
Total
Cost
(4)
Federal
Funds
Requested
(5)
Non -Federal
Resources
Director
Part -time -Secretary
Paat-time Vol. Coord.
$
11,430
6,840
6,580
100% $
75 -
50
2;857 $
1,282
822
2,857
1,282
s "
822
TOTAL PERSONNIEL EXPENSES -Is
,
% :
4,961 $4,139822
B. FRINGE BENEFITS
861
804
C. (1) GRANTEE STAFF LOCAL TRAVEL
112
112
C. (2) GRANTEE STAFF LONG DISTANCE TRAVEL
333
233
100
D. EQUIPMENT
E. SUPPLIES
155
155
F. CONTRACTUAL SERVICE
G. OTHER: Books
34
34
Communications
292
258
34
Printing
132
132
Space
'•750
750
TOTAL VOLUNTEER SUPPORT EXPENSES
7,630
5,867.00
(26.35)
1,763.00
(36-431
2. VOLUNTEER EXPENSES
A. PERSONNEL EXPENSES
Stipends
Living Allowance
End of Service Allowance
Food and Lodging Allowance
B. FRINGE BENEFITS
Meals
1
150
FICA
Uniforms
Insurance
Other:
C.TRAVEL
489
164
325
D. EQUIPMENT
E. SUPPLIES
F. CONTRACTUAL SERVICE
G. OTHER Recognition
150
150
Orientation
.19
1
TOTAL VOLUNTEER EXPENSES
808
333.00
(44-53)
475.00
(54.61)
TOTAL DIRECT COSTS: (Add 1 d<1)
8,438
6,200
2,238
TOTAL INDIRECT COSTS
(62-711 00
(32-79i_
TOTAL COSTS
S
8,438 s
6,200
S 2,238
3 PERCENTAGE
100%
73 %
27 %
4. VOLUNTEER STRENGTH:
Estimated Volunteer manhours: 1st qtr 2.500
Budgeted number of Volunteers: 337
2nd qtr N/A 3rd qtr N A
4th qtr N/A
rage 1 oT.3_
(All other editions of this forst are obsolete and will not be used.)
ap
O�
ttts ires No. :u 11-1y281
xp
OMs Approrel No. 79-RO718
W welh the attached •fwr•nrfr rl the affnl• 47) u
u tai LURA
I ante is apOro-ed.
! 73. a. TYPED NAME NO TITLE Is. SIGNATURE C DATE SIGNED
O CERTIFYING
► RE►RE• - ..Yee, atowrh sky
w SENTATwE 19
74. AGENCY NAME 75. A PLICA. Y. -
C
FEDERAL ASSISTANCE • NuenWr
7. A►PU-
w
3. STATE a. Nnber
78. FEDERAL APPLICATION
CANT'S
A1P11CA•
1. TYPE OF APPLI-TION
b. Date Year -oeetA Jn'
ACTION ►AEA►PLICATION � CATION
ontA qr
IOENT6 b. Date Yrer - J
p
(Mork a APPLICATION 1980 0 6 12
(Mop�
FIER ► A.."d 19
i
pruprmrr NOTIFICATION OF INTENT I0ot.1
REPORT OF FEDERAL ACTION Rrenk
30. FEDERAL GRANT
4. LEGAL A/PLICANTIRECI►IEN7
S. FEDERAL EMPLOYER IDENTIFICATION NO.
_
a- AppllcanlNo-t City of Lubbock
17560005906
C
b. Org•neration Unit Lubbock RSVP
6.
Ytar -owµ ea)'
C. slr.et/P.o. Box Box 2000 Lubbock
d. City
PRD. a. Number 17 1 21 • 1 ob f 71
a. Awarded
e. County
1. slate L u b b o c k g. ZIP Codr : 79457
GRAM
(Fede b. Tell*
Retired Senior
a. Federal f - .00
one
le. Contac Person ,NT x.
Frdrr,►
<t
Dorothy Dailey, 8O6/762-6411
Grlo`' Volunteer Program
t�
O c. R mmfted For
ACTION Region VI
O
7. TITLE AND DESCRIPTION OF APPLICANT'S PROJECT
8. TYPE OF APPLICANT/RECIPIENT -
_
Retired Senior Volunteer Program
Agency
e=��:�:.f•lt ".`H
e
W
Sponsored by the City of Lubbock--
erE;�:NaMN
C-Substafe J-Ind:aw Tribe
Destre:t
Is
Senior Citizen Program
K-00.e(Sperify).
D-Coenty
E-Cety
Z
<
_
o_
i-SehoW Owv:ef
�
-
G-Sweeal ►wpwe
❑ t. Wnhdr•wn
Dnsnct F.nrrr, op/yoprfeN 4tirr E
I. TOTAL
9. Tr►E OF wSSISTANCE
1
-
A -Basic G,-1 p-Ineutance -
Z
O
-
'
s-SuppterwewlN Gnwe - E-OtMe Ewen app•o•
P.-
-
C -Loan pra,rkne,h®
!
aMered. It agency response n n due under oro-ifeom of Fa1, OMB Circular A•95.
10. AREA OF PROJECT IMPACT /N,met of eines. ,twee del. Sblrt,
11. ESTIMATED NUMBER
17. TYPE OF APPLICATION
N
tlr./
OF PERSONS °ENE• -
A -New C-Rr.rnon E -Au grnent•t.on
City of Lubbock
FiTING
400
°-Renew.( °{enl wu,,,e,t
Ew,H appropriatt kala
_
13. PROPOSED FVP401NG
1/. CONGRESSIONAL DISTRICTS
OF:
1S. TYPE OF CHANGE (For (Jrgal 7Ir)
a. Federal S 27, 000 .00
•. A -Leine
b. Protect
A-Increoe Dollars F-Olher (sPreifyi.
19
19
B-0acreas• OWL"
C.I.Crease D,.r.t.on NIA
b. Applicant 3 000 DD
O -Docs. D -lion
C. .State 5.00
1.6. PROJECT START.
17. PROJECT
E-Canertt•non
DATE
DATE Yrer mowrA day
DURATIO
T
Ewcrr,ppro•
d. Local
t9 119
1 2 Alowrhe
- ielr krrrrp
e. Other •OO
18. ESTIMATED-0ArE TO Yrer mc"rh day
BE SUBMITTED TO
19. EXISTING FEDERAL IDENTIFICATION NUMBER
I. TOTAL S 35,951 •oo
-
FEDERAL AGENCY' t9
-
70. FEDERAL AGENCY TO RECEtvE. REQUEST /Nome. City, State. ZIP Cpdrj
ACTION, State Office, Austin,
71; REMARKS ADDED
TX 78701
Ys No
C27.
a. To the bort of my knowiddge and bdwl, b. If veouired by OMB Cweuler A•95the opolwatgn was eubw.twd, pwawnt t0 No n• Rrtpaur
I.
- V
7Hf data in this prypDlKitiOMapPIKllipn art iMlruCteDM herarn• Ip aDWoprt•te ClNreplfpuNf .M ats"Wellnf,f are a1tKMd: sponse atrochrd
APPLICANT sneer and correct. the doctwnent has been -
~
6
CERTIFIES arly sudtoNted by the govrrnetq body of
THAT )a the aoplcartl and the aoplocant well Comply ',South Plains Assn.
- Govt.
W welh the attached •fwr•nrfr rl the affnl• 47) u
u tai LURA
I ante is apOro-ed.
! 73. a. TYPED NAME NO TITLE Is. SIGNATURE C DATE SIGNED
O CERTIFYING
► RE►RE• - ..Yee, atowrh sky
w SENTATwE 19
74. AGENCY NAME 75. A PLICA. Y. -
C
26. ORGANIZATIONAL UNIT
77. ADMINISTRATIVE OFFICE
78. FEDERAL APPLICATION
IDENTIFICATION
i
79. ADDRESS
30. FEDERAL GRANT
-
IDENTIFICATION
_
C
31, ACTION TAKEN
37. FUNDING
Ytar -owµ ea)'
71, Yee, -onM
-+
a. Awarded
J3. ACTION DATE lr - 19
STARTING a
DATE + 19
a. Federal f - .00
tare
0 Is. Rejected
Is. Appicamfw
75. CONTACT FOR ADDITIONAL INFORMATION
36. Yee, -owrh
or
O c. R mmfted For
/Nimr and telephone iota -beef
ENDING _.
c. Start
M
I
A-end-tn1
,00
-
-
DATE 19
d.. Local •00
37. REMARKS ADDED
?I
•
- _
t. Other .00
_
o_
0 d. Defers.
~
❑ t. Wnhdr•wn
❑ Yes- O No
I. TOTAL
f .00
sole 38.
a. M taking .bore action, any eo-Renu ecce. -ed Ire- elearretghouses were eon•
b. FEDERAL AGENCY A•95 OFFICIAL
FEDERAL
AGENCY
aMered. It agency response n n due under oro-ifeom of Fa1, OMB Circular A•95.
(Hier and M4phowr No.;
A•95 ACTION
it has been or a W,eg Made.
-
ACTION Form A-263 (Rev. 2/78)STANDARD FORM ale PAGE 1 tIO.751
NeW"JeO by GSA. Frd"I IFenare-torr Clrewho, 74.7
ITEM -;
PART 11 o•rs "a. sago tss
PROJECT APPROVAL INFORMATION
Item 1.
Does this assistance request require Stott, local, _ Nome of Governing Body
regional, or olber priority rating? Priority Rating '
Yes X_No .
Item 2.
Does this assistance request require State, or local
Name of Agency at
advisory, educational or health clearances?
Board
yes _X_No
(Attach Documentation)
Item 3.
Does this assistance request require clearinghouse
(Attach Comments)
review in accordance with OMB Circular A•95?
x_ Yes ►fie
Item 4.
Does this assistance request require State, local,
Nome of Approving Agency So . Pl . Assn . Govt.
regional or other planning approval?
Dote GCOA_
X Yes No
a.
Item S.
Is the proposed project covered by on approved compre-
Check one: State r J
hensive plan?
Local- r'I
Regional 0
Yes X_No
Location of Plan
Item 6.
Will the assistance **quested serve a Federal
Name of Federal Installation _
installation? Yes X No
Federal Population Lbenefiting from Proj4f
Item 7.
Will the assistance requested be on Federal land or
Name of Federal Installation
installation?
Location of Federal Land
Yes X No
Percent -of Project
Item S.
Will the assistance requested have on impact or effect
See instructions for additional information to b.
an the environment?
provided.
Yes X No
Item 9.
Number of: '
Will the assistance requested cause the displacement
Individuals
of individuals, families, businesses,.or forms?
Families
Businesses
Yes X No
forms
_ Item 10.
Is there other related assistance on this project previous,
See instructions for additional information to be
•
pending, or anticipated?
provided. s
Yes X No
Page 6
No Text
N
C�
1. VOLUNTEER SUPPORT EXPENSES
PART III — SECTION B
_
A. GRANTEE PERSONNEL
EXPENSES
Title
11)
Annual
Salary
(2)
% Time
Spent on
Project
(3)
Tool
Cost
14)
Federal
Funds
Funds
151
Non -Federal
Resources
Director
Part-time Seca
Part-time Vol.
CoordlDriver
$11,430
8,000
6,682
100% S
75
50
11,430
6,000
3,341
$ 11,430 s_
6,000
=
3,341
TO TAL PERSONNEL EXPENSES
$26 112
225% S
20,771
c 17,430 s
3,341
B. FRINGE BENEFITS
C. (1) GRANTEE STAFF LOCAL TRAVEL
C. 121 GRANTEE STAFF LONG DISTANCE TRAVEL
920
Q20
0. EOUIPMENT
E. SUPPLIES
F. CONTRACTUAL SERVICE
G. OTHER: Rerruitment
75
7r,
Communications
Printing
876
876
space
11p c�
TOTAL VOLMPMUPPORT EXPENSES
39
31 .921
2%6.3%4)6
6 (354'j)`j
6 3
2. VOLUNTEER EXPENSES
A. PERSONNEL EXPENSES
Stipends
Living Allowance
End of Service Allowance
Food and Lodging Allowance
B. FRINGE BENEFITS
Meats
600
600
F ICA
Uniforms
Insurance
810
Rio
Other:
C. TRAVEL
D. EQUIPMENT
E. SUPPLIES
F. CONTRACTUAL SERVICE
G. OTHER Recognition
1,ann
3 ()no
TOTAL VOLUNTEER EXPENSES
4,430
2,054
(44.53)
2,376
(54-811
TOTAL DIRECT COSTS: (Add 1 d 2)
35,951
27,000
8,951
TOTAL INDIRECT COSTS
0
O
162.711
0
(72.79)
TOTAL COSTS
$
35,951
s 27,000 s•
8,951
3. PERCENTAGE
100%
75%
25 %
4. VOLUNTEER STRENGTH:
Estimated Volunteer manhours: 1st qtr 10 0 5
Budgeted number of Volunteers: 40 0
2nd qtr 10 ,
8 0 0 3rd qtr 1 1. 4 0 Q,th qtr 12 , 0 0 0
12/78) per 8B
JAM other editions of chs form an obto/are and will not be &PasdJ
BUDGET JUSTIFICATION
Federal
Non- VOLUNTEER SUPPORT EXPENSES
Federal Grantee Personnel Expenses
17,430
The current director's salary of the affiliate -
RSVP is $399 biweekly. Anticipating aY7% cost -
of living increse in October and a meri-Ft raise
on the second anniversary of employment, May l:
399 x 15 wk. = 5,985 x .07 = 418:95 = 6,404
427 x 11 wk. = 4;697 x .07 = 328.79 = 5,026
'
11,430
A part-time secretary works 6 hours a day and
has been receiving a salary at minimum wage.
Since the turnover, has been great, it was de-
cided to increase the hourly scale to $4.00,
as motivation to stay longer on the job.
30 hr/wk. x 50 wk. x 4.00 = 6,000
s
3,341 A volunteer coordinator/drive works 4 hours a day
at minimum wage
20 hr/wk x 13 wk. x 3.10 = 806
20 It x 39 " x 3.35 = 2535
3341
Fringe Benefits
The grantee fringe benefits are figued at 25%
for full-time employees and 70%0 for part-time
employees
3,278
11,430 x .25 = 2857.50
6,000 x .07 = 420.00
234 3,341 x .07 = 233.87
Local Travel
The reimbursement rate for employees using
privately owned vehicles is 15¢ per mile. It
is estimated that 2 staff members will travel 50
miles weekly for 50 weeks ,•
750
2 x. 50 mi. x 50 wk. x .15 = 750.00
Long Distance Travel
Four training conferences using air fare to
Austin, as the basis for computation.. The
The grantee's perdiem is $40.00.
buaget iustiiicaLion -.p. t
Federal
920
375
75
1140
876
3000
50
Non -
Federal Long Distance Travel -(cont.)
Air fare $110 x 4 trips 440.00
Per diem 40 x 3 days x 4 trips 480.00
920.00
Supplies .
The estimated requirements for office supplies
are based on $150 per staff employee
$150 x 2.25 = 338
Contractual Services
For special services in areas of expertise not
covered by staff
Recruitment
Recruitment costs are estimated at $75.00
Communications
Based on current expenses of $60.00 per month
for two lines: r-
$60 x 12 = 720 Telephone
Postage
1st Class:
$19 x 12 = 228
Bulk Mailing
400 pc. x .04 x 12-= 192
Printing/Copying
Newsletter
400 pc. x .12 x 12 = 576
Copying of forms, reports, etc
$ 25 x 12 = 300
Space
Space used by the affiliate RSVP is in a
building owned by the City of Lubbock, It
is presently a library but will be converted
into a senior center later this year. Space
cost worksheet is attached
$2,000
Maintenance, utilities, repairs, andoopera-
tional costs are estimated at 1,000
Books
Books, periodicals and journals are estimated
at $39
27,000 8,951
`
Federal
Non-
VOLUNTEER EXPENSES
`
Federal
Fringe Benefits
600
Meals
Eight volunteers at hospitals are furnished
their meals
8 vol. x 1.50/meal x 50 wk. = 600'
810
Insurance
Accident 400 vol. x .60 = 240
Personal 400 " x..55 - 220
Liability
Excess Auto 100 " x 3.50 350
Liability
144
1776
Travel
Reimbursement for volunteer's tranportation
to and from work station and use of vehicle
in senior transportation pool
$160/ mo. x.12 = 1920
1000
Recognition
Lased on an estimated 200 volunteers attending r..
recognition ceremonies at $5.00/volunteer
200 volunteers x $5/vol. — 1,000
100
Orientation
Orientation is estimated at a cost of 100.00
27,000 8,951
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Page 10
r
' SPACE COSTS
A. Ratio bf ACTION Program Space to Entire Facility - S
ACTION Space.' 'V00 Sq. Ft., Total Facility.Cnn Sq Ft.
1. Does Grantee own the facilities the ACTION Program is
housed in?' ✓ Yes No
2. If Yes, what was the acquisition cost of the facility? $ Z,M,0 0 0
a. Use Charge - 2% of X12 x 7. in A. $ OO O
b. Does Grantee depreciate facility? Yes , x No '
If Yes, multiply % -in A by= grantee's depreciation factor
• �:If No* only 2. a ' can - be used for Space costs.-
3.
osts. 3. Does Grantee pay rent for the facilities the ACTION Program is
housed -in? Yes X_No
a. -If Yes, what' -is the monthly rent? $
b. Hultiply'3.a by % in A. This is the rent allowance ACTION
Program. $
4. Does a third party own the facilities the ACTION Program is housed
in? .. _. Yes X No .. .
a. If Yes,. obtain appraised value from an independent appraiser•in
grantee's community at -rate per' square foot.- Multiply' that rate
by "the ACTION space' in A.:$ '
5. One, and only one,'of the above methods may be used to deternine'Space
costs.
6. In addition, actual costs paid for maintenance, utilities, custodial
service, and repair (but no renovation) of ACTION used space may be
charged to the grant.
B. Procedures, Limitations, and Other Information Pertaining to Space costs.
No rental charge may be made for space owned of controlled (managed or
administered) by the grantee or a collaborating institution except that
a charge may be allowed, as negotiated, either as a federal charge or a -non-
federal budget contribution whenever such charge is equivalent to the cost
of ownership. Cost of Ownership may be prorated using only one of two
alternative methods.
�.. Depreciation_Metnod
Where the depreciation method is followed, adequate property records
must be maintained, and any' generally accepted method of computing':-
depreciation•may.be used. However;-, the-•method-Of'computing :
depreciation must be consistently applied. for•any specific asset or
class of assets for all affected federally -sponsored programs and
must result in equitable charges considering the extent of the use
of the assets for the benefit of such programs. Depreciation' -'
may not be charged to buildings already fully depreciated. The
computation of"depreciation may not include the cost of land. .:
2. Use Allowance Method
In jieu . of depreciation,..a use allowance method applied.: to
building and improvements may be computed at an annual rate not .
exceeding two (2) percent of acquisition cost.
Actual cost such as utilities, insurance, security, upkeep,
jar►itorial-:.services; • etc:; for space used 'by --the ACTION •Program
is allowable (grantee contributions or Federal funds charge)
toward the pro gran' s' total cost. Actual maintenance and* operation
costs must be prorated to the space actually -used by the program.'
For example, if the space used by the grant•program is 25% of the
total facility, then program maintenance and operation costs will
be 252 of the maintenance and operation costs for the entire
facility.' -
Keep in mind the fact that no Federal financial assistance may be
furnished under this program for activities already paid' by another
Federal authority. This is of particular concern to Community-ActionAgencies whose.. space may be funded for by other Federal agencies.
Matching grante funds may not consist of other Federal funds'e-rcept
as authorized -by law of otherwise provided for by regulations, or
published public policy. Joint funding arrangements by Federally
funded programs are encouraged, but the monies involved may not be ,
included•as matching funds except as specified by law--'--:-.
W
CITY OF LUBBOCK
Grant Proposal. Evaluation
I. State, as clearly as possible, the goals and objectives of the proposed
project.
The purpose of the Retired Senior Volunteer Program is to create
meaningful opportunities for persons of retirement age to partici-
pate more fully in the life of their communities through volunteer
service. The intent is to provide older persons opportunities.
to give of themselves inoorder that they again may consider themselves
productive, needed members of society.
A. Is this the fulfil'lment'of an identifiable community goal? If so,
list source. a
The community wishes its citizens to be contributing members of
society as long as possible. RSVP is an avenue for this to occur.
B. Is this the fulfillment of an identifiable community need? If so,
please provide quantifiable data studies, etc.).
Approximately 20,000 Lubbock citizens are age 60 or over. Retirement
is occuring earlier and the life span is growing longer. Al-
though some retirees are resourceful and experienced ih voluntarism,
others needed to be given a helping hand in matching their skills
and volunteer opportunities. RSVP also provides transportation,
insurance, and the much needed recognition factor.
2. State indicators
by which the staff
and City Council might be able
to evaluate the
program in order to
determine that it has
reached the
stated goals and
objectives noted in No. 1.
After 18 months,
there are 250
active volunteers
in the Program
working in 33
work stations.
The volunteers and
the stations are
satisfied with
their work, and
the retention rate
is good.
•
3. Will this project benefit the community as a whole? If.not, please
provide a detailed profile of the group receiving the benefit of the
program.
Although the primary focus of the program is on the needs and
interests of older persons serving as Senior Volunteers, the
worth of their service to Lubbock is inestimable. Social service
agencies and non-profit organizations are particularly hard hit
by double digit inflation, and they are looking more and more to
help fill the gap with volunteers. The schools, the hospitals,
shutins, other seniors receiving help from the Senior Advisors all
benefit.
4. Are other agencies (other than the City of Lubbock) available to handle
this project? Are other agencies already handling similar programs?
The United Way has a limited Volunteer Bureau; however, the
community has no Volunteer Action Center. RSVP is unique in
that is only deals with seniors. It would take time to develop
another sponsor; the current arrangement complements the existing
senior services of the City.
5. Is the activity provided by this grant required by state or federal
law or as a condition of other ongoing state or federal programs?
No.
6. Does the grant require any local match? If so, is the match in the
form of cash or an in-kind contribution?
The minimum non-federal matching requirements are as follows:
1st year 10% of total budget
2nd year 20 of total budget
3rd Year 30% of total budget.
The match may be cash or in-kind-vcontribution. The Texas Legis-
lature appropriated $750,000 for the biennium for RSVP, and
Lubbock's share was $5,351 for 1979-80, and the 1980-81 share
will be a comparable amount. The state money is used as local
match, but even without it, present office space and utilities,
and maintenance account for a large proportion of the match.
Current estimates are conservative.
7. Is the grant.for capital or operating programs?
Operating.
A. if capital, will it result in ongoing City operational costs? If
so, explain in detail.
s
B. 'if operating, is it a one time grant which will result in any ongoing
City expenses if the program is to be continued -in the future?
If ACTION approves the proposal, continuation grants are
provided annually.
8. Other comments.
M
City of Lubbock
Expenditures
and Revenue
Projection
xpenditures
1980-81
1981-82
1982-83
1984-85
1986-8
Personnel
20,771
22,224
23,780
25,445
27,2?5
Supplies
375
400
429
460
492
Maintenance
0
Other Charges
14,805
14,840
16,950
18,137
19,406
Captial
TOTAL
35,951
38,464
41,159
44,042
47,123
;ource of Funds
1980-81
1981-82
1982-83
1983-84
1984-8
Federal
27,000
27,000
27,000
27,000
27,000
State
5,351
5,351
5,351
5,351
5,351
Local
600
600
600
600
600
Other
3,000
3,000
3,000
3,000
31000
TOTAL
35,951
35,951
35,951
35,951
35,951
1980-81
1981-82
1982-83
1983-84
1984-8
Anticipated Revenues
From Project
-0-
SMT : bs 1�?,
RESOLUTION
I .
!:BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
;:directed to execute for and on behalf of the City of Lubbock an Application
to ACTION, Region VI, for a Retired Senior Volunteer Program grant, a copy
of which is attached herewith which shall be spread upon the minutes of the
''Council and as spread upon the minutes of this Council shall constitute and
be a part of this Resolution as if fully copied herein in detail.
I.,Passed by the City Council this day of ,1980.
F
ri
!` BILL McALISTER, MAYOR
i'
ATTEST:
z
Evelyn Gaffga, City Secretary -Treasurer
'APPROVED AS TO CONTENT:
.LawiFevEe Banks, Administrative Assistant,
(?Community Facilities
(;APPROVED AS TO FORM:
;s Susan M. Tom, Asst. City Attorney
gTEM 5