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HomeMy WebLinkAboutResolution - 506 - Contract - SPAG - Watherization/Elderly Residential Repair - 05/22/1980IcADGV:bs RESOLUTION) X506 - 5/22/80 R 1- �cl� RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a contract between South Plains Association of Governments and City of Lubbock Community Services Department, numbered AA3-8048-21-650, a copy of which is attached herewith which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 22nd day of May ,1980. - - 4 J-04( BILL McALISTER, MAYOR II .-ATTEST;.. , r . . +Evelyn Gaf Via, City S&d%ry-Treasurer APPROVED AS TO CONTENT: Denzel Perc ull, Dir tor -of Public Services APPROVED AS TO FORM: k ��g �,7 Donald G. Vandiver, Assistant City Atto 0 RESOLUTION #506 - 5/22/80 CONTRACT BETWEEN SOUTH PLAINS ASSOCIATION OF GOVERNMENTS AND City of Lubbock Community Services bepartment , AA3-8048-21-650 SECTION 1. Part I General Provisions PARTIES TO THE CONTRACT This contract is between South Plains Association of Governments, hereinafter referred to as SPAG and City of Lubbock Community Service Department hereinafter referred to as the CONTRACTOR. The parties have agreed severally and collectivel to the execution and mutual obligations, and to the performance and accomplishment of the tasks hereinafter described. SECTION 2. CONTRACT PERIOD This contract shall commence on March 1, 1980 and shall terminate on September 30, 1980. SECTION 3. CONTRACTOR'S PERFORMANCE Contractor shall develop and operate services in City of Lubbock service area in accordance with the terms of PART I, GENERAL PROVISIONS, and in accordance with the terms of PART II, SPECIAL PROVISIONS as delineated in the following attachments which are indicated by initials as a part of this contract. Attachment A - Budget Attachment B - Title IIIb, Information and Referral Services Attachment C - Title IIIb, Transportation Services Attachment D - Title IIIb, In -Home Services Attachment E - Title IIIb, Community Services - Legal Attachment F1- Title IIIb, Other Community Services - Senior Center Operations Attachment F2- Title IIIb, Residential Repair 4, hn .g Attachment F3- Title IIIb, Training for Participants Attachment G - Title IIIcI,Nutrition Congregate Meals Attachment H - Title IIIc 21' Nutrition Home Delivered Meals Attachment I - Title IIIb1,Nutrition Social Services Contractor shall perform all activities in accordance with the terms of the Older Americans Act of 1965, as amended October 18, 1978, its regulations, and including Grants Management regulations TITLE 45 C.F.R. PART 74 dated September 19,.1973, Federal Management Circulars, OMB circulars, and applicable State laws. SECTION 4. SPAG FUNDING OBLIGATIONS A. Measure of Liability In consideration of full and satisfactory performance of the activities 3A-80 Page 1 of 13 described in this contraitI, S AG shall be liable to Contractor for actual costs incurred Co tor, within the period of this contract, for performances render tie br subject to Contractor furnishing its share of the costs incurre . 1. It is expressly understood by the Contractor that the ability and obligation of SPAG to fund this contract is based solely on a commitment to SPAG from the Texas Governor's Committee on Aging to provide funds. The contractor shall have no claim, under terms of this contract, on any funds from SPAG other than these. SECTION 5. CONTRACTOR'S MATCH A. Program income may be used for Contractor's share of allowable costs according to the following requirements. 1. Program income derived from participant contributions for nutrition services must be used in a manner to increase the number of meals served by the nutrition project. Adequate documentation of participant nutrition contributions and their use will be maintained by the Contractor. B. Amounts may be counted toward Match only if they are costs for resources of a type specified by the budget categories, delineated in Attachment A Budget of this contract. C. In -Kind contributions, hereinafter referred to as contributions, means property or services provided to Contractor by non-federal third parties without charge to Contractor or SPAG which are: 1. identifiable from Contractor's records 2. not included as contributions for any other state or federally assisted programs, and 3.: allowable as direct costs under the provisions of this contract. D. The basis for determining the value of all in-kind Match shall be adequately documented. SPAG shall have access to and the right to examine all such documentation. Valuation of contributions shall be _determined in accordance with the following provisions: 1. if the contribution is of tangible personal property having a useful life of more than one year and acquisition cost greater than $300.00 and title passes to Contractor, prior approval of SPAG is required. 2. contribution of the use of space may be counted at fair rental value. E. Contractor's Match may not be met by federal funds from any source except as provided by federal statute. For the purposes of this contrac general revenue sharing funds are not considered federal funds 3A-80 Page 2 of 13 F. Expenditure of Contractor's Match at ten percent (10%) of total allowable project costs will earn federal funds at ninety percent (90%) of such costs and if, during the contract period, the ratio of total actual expenditures from SPAG's share, to the total actual expenditures from Contractor's share is greater then the.ratio of SPAG's share to Contractor's total share as specified in'Attpchment A - Budget, then SPAG may suspend further payments until the"A fsp�oportion is corrected. G. Each request by the Contractor for reimbursement from SPAG for allowable project costs shall be accompanied by appropriate records evidencing non-federal matching contributions in an amount equal to at least 10% of reported project total costs during the period for which payment is requested. H. Notwithstanding any other provision of this contract, Contractor may expend an amount greater than that designated as Contractor's Match on purposes or activities allowable under this contract. SECTION 6. PROGRAM INCOME A. Program Income is that income earned by Contractor from allowable activities arising from performance of this contract which is either 1. borne as a direct cost by SPAG according to terms of this contract, or 2. counted as an allowable cost toward meeting Contractor's Match requirement according to terms of this contract. B. Program Income must be spent on allowable costs. C. Program Income must be spent during the CURRENT PERIOD. D. Program income must utilize and be reported by the Contractor in one of the following alternative methods: 1. program income may be used by the Contractor for current allowable costs incurred for performances specified and budgeted according to terms of this. contract. The amount of program income utilized in this manner will not count toward satisfying the Contractor's Matching requirement but will be deducted from the amount obligated to the Contractor by SPAG according to the terms of this contract. The maximum percentage of SPAG participation will be applied to the net amount determined by deducting program income from total allowable costs. 2. program income may be utilized by the Contractor to meet Contractor matching requirements under terms of this contract. Program income utilized in this manner must be expended for allowable, budgeted costs according to terms of this contract. E. Contractor must maintain records of the receipt, accrual and dispositior of program income in the same manner as required for other contract funds and must report monthly and.at the close of the contract, in a format prescribed by SPAG. 3A-80 Page 3 of 13 SECTION 7. OPERATING BUDGET This contract and the contract operated hereunder by the Contractor shall be governed by a Budget as defined on Attachment A - Budget. A. Adjustments to approved individual budget line item amounts may be made by the contractor, providing that the adjustment to an individual line item does not exceed ten percent (10%) of the line item amount, that the total of line item adjustments within a category does not exceed 10% of the category amount, and that there is no change in the category total amount. B. Adjustments amounting to more than that provided in A above may be made by the Contractor only with prior written authorization of SPAG. C. Allowability of costs incurred under Attachment A - Budget, whether bills to SPAG or counted toward Contractor's Match, shall be in accordance wii provisions of 45 C.F.R. Part 74 and other applicable federal regulations. D. When 45 C.F.R. 74, or its appendices, provide that a cost is allowable only when authorized in writing, prior written approval from SPAG must be obtained. Approval of the Contractor's Budget, Attachment A - Budget, shall constitute written approval only if detailed budget justi- fication supporting the purpose, need, and reasonableness of such cost is included as part of the budget. SECTION 8. LEGAL AUTHORITY A. Official motions, resolutions, or other action regarding this contract will be made a part of the official records of the Contractor and SPAG shall be furnished a copy of those records as requested. B. A copy of official records shall be furnished SPAG when a change is made in the official/s authorized to commit for the applicant organizatii C. Ifthere is a dispute as to the legal authority of either party or person signing this contract, either party shall have the right to temporarily suspend or permanently terminate the contract. Contractor is liable to SPAG for any money it has received from SPAG for providing services under this contract if SPAG has suspended or terminated the -contract in this Section. D. In the event project monitoring/evaluation activities by SPAG or its agents disclose serious deficiencies in the operation of a project included in the terms of this contract, SPAG may elect to suspend this contract, pending a review of project operations. The Contractor shall be notified in writing of any such suspension and SPAG shall only be liable to Contractor for costs incurred prior to the date of suspension. SECTION 9. RECORDS AND REPORTS A. Contractor shall maintain fiscal records and supporting documents of all expenditures of funds under this contract in a manner which conforms with generally accepted accounting procedures. 3A-80 Page 4 of 13 B. Current fiscal records and supporting documents shall be maintained at the Contractor's central office located at C. Auditable accounts and records shall be retained for a period of three years following expiration of this contract. Records shall be retained beyond this period if there are any unsolved questions regarding them or regarding any performances under this contract. Such records shall be maintained at the Contractor's central office located at City Hall 10th and Texas Lubbock, Texas 7945 and shall be available to any auditing entity from SPAG, the Governor's Committee on Aging, or federal auditors as required by 45, C.F.R. Part 7 D. Contractor shall submit to SPAG other information operations as may be necessary from time to time. be submitted by the Contractor on a timely basis by SPAG. SECTION 10. NEPOTISM regarding project Such information shal and on a form prescribe No officer, employee, or member of the Contractor's Board of Directors shall appoint, vote for, or confirm the appointment'of any person related with the second (2nd) degree of affinity or with the third (3rd) degree on consanguinity to that person so appointed or so voting when the salary, fees, or compensation of such appointee is to be paid for, directly or indirectly, out of or from funds provided by SPAG or from Contractor's Match. SECTION 11. SECTARIAN ACTIVITY None of the services delivered under this contract shall involve and no portion of the funds received by Contractor hereunder shall be used for any sectarian or religious activity. SECTION 12. CONFLICT OF INTEREST A. Contractor shall assure that no member of its governing body, employee, or agent shall participate in the selection award, or administration of a subcontract under this contract where any of the following has a financial interest in the contract: 1. the employee, officer, or agent; 2. any member of the immediate family, as that term is defined in Section 10 of this contract; 3. his or her partner; 4. an organization in which any of the above is an officer, director or employee. 3A-80 Page 5 of 13 y, B. SPAG shall assure that no officer, member, or employee who exercises any functions in the review on approval of the undertaking or carrying out of this contract shall: 1. participate in any decision relating to this contract which affec his personal financial interest or the interest of any corporatio partnership, or association in which he has a direct or indirect personal financial interest; 2. have any financial interest, direct or indirect, in this contract orthe proceeds thereof. Nothing in this subsection shall prohib public officials of units of local government from serving on SPAG's governing body, or on the Advisory Council, established pursuant to SPAG's bylaws, notwithstanding the fact that such unit o.f local government is receiving or may receive funds for the provision of services under the terms of this grant. C. Contractor shall maintain a code of conduct to govern the performance of its officers, employees, or agents engaged in the awarding and administration of such contracts under this contract. Such code shall contain appropriate disciplinary actions to be applied for violations of the code. Such code shall include provisions prohibiting the solici- tation or acceptance of gratuities, favors, or anything of monetary value from subcontractors or potential subcontractors. j; D. None of the performances rendered hereunder shall involve, and no portion of the funds received by Contractor hereunder shall- be used "c for, and any political activity (including but not limited to any candidate for public office) or any activity undertaken to influence the passage, defeat or final content of legislation. SECTION 13. PROPERTY A. Contractor shall not purchase, transfer, or dispose of any real property or non -expendable personal property except in accordance with regulations promulgated by U. S. Department of Health, Education and Welfare for the Administration of Grants, 45 C.F.R. Part 74, Subpart 0. B. Contractor shall maintain a record of all equipment purchased under the terms of this contract. Any capital equipment having an acquisition cost cost of $300.00 or more and with a normal life expectancy of one year or more, purchased under the terms of this contract, shall revert to and be delivered by the Contractor to SPAG in the event that services describe herein are terminated either during or subsequent to the contract period. C. With this contract, Contractor shall report all equipment as described in subsection 13-B, above, which has been purchased under the terms of prior contracts; and on the completion of this contract, report all equipment purchased under the terms of this contract. D. Contractor shall establish a property control.system to ensure adequate safeguards to prevent loss, damage, or theft of property acquired under tt contract. Any loss, damage, or theft of such property shall be reported 1 SPAG as soon as discovered by Contractor. 3A-80 Page 6 of 13 SECTION 14. BOARD OF DIRECTORS A. Contractor shall assure that its Policy Board meet at least monthly, but no less often than bi-monthly and that minutes of those meetings be filed and reflect all official business conducted at each meeting. B. Private, non-profit incorporated contractors shall assure that an annual meeting is held in compliance with the State of Texas incorporatii charter. Minutes of the annual meeting shall be filed and shall contain a record of all official business transacted at that annual meeting. SECTION 15. PERSONNEL A. Contractors shall establish and maintain personnel policies, including affirmative action policies in compliance with Title VI Civil Rights Act of 1964. (See Section 16). B. Private, non-profit incorporated contractors operating a senior center o a nutrition program shall hire staff who have the authority and the responsibility to develop and implement the activities described in this contract.. Such person shall be qualified by education and experience to fulfill the provisions of this contract. C. Subject to the requirements of Subsection A of this section, Contractor shall give preference in hiring for full or part-time positions to persons aged sixty (60) or over. SECTION 16. EQUAL OPPORTUNITY A. Contractor assures that no person shall, on the ground of race, age, religion, color, handicap, national origin, sex, political affiliation, or belief, be excluded from, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part under this agreement or otherwise under Contractor's control. Contractor shall comply with Title VI of the Civil Rights Act of 1964, a amended, (42 U.S.C. 2000(d)) and with the provisions of 45 C.F.R. Part 80. B. Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, age, or national origin. Contractor will take affirmative action to ensure that applican are employed and that employees are treated during employment without regard to their race, religion, color, sex, age, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Contractor agrees to post, in conspicuous places available to employees and applicants for employment, notices setting forth the requirements of these nondiscrimination provisions. C. Contractor shall state in all solicitations or advertisements for employees placed by or on behalf of Contractor that all qualified applicants will receive consideration for employment without regard to 3A-80 Page 7 of 13 SECTION 17. 3A-80 race, religion, color, sex, age, or national origin. D. Contractor shall send to each labor union or representative of workers with which it has a collective bargaining agreement or other grant or understanding a notice, advising the labor union or workers' representa- tive of Contractor's commitments to equal employment opportunity and affirmative action and shall post copies of the notice in conspicuous places to employees and applicants for employment. E. Contractor shall comply with all applicable equal opportunity laws, rules, regulations, and orders, and other employment laws, rules, regulations, and orders promulgated on federal, state, and local levels. F. Contractor shall furnish all information and reports and shall permit access to its books, records, and accounts for purpose of investigation to ascertain compliance with equal opportunity and affirmative action. G. In the event of Contractor's non-compliance with the equal opportunity conditions of this grant, this grant may be cancelled, terminated, or suspended in whole or in part; Contractor may be declared ineligible foi further contracts and such other sanctions may be imposed and remedies invoked as otherwise provided by law. H. Contractor shall include all clauses A through H of Section 16 in subcontract or purchase order exceeding TEN THOUSAND AND NO/100 DOLLARS ($10,000.00) so that such provision will be binding upon each subcontractor or vendor. I. Contractor shall comploy with the Equal Pay Act of 1963 (29 U.S.C. 201-219), as amended, and covenants that it shall not practice wage differentiation in employment based on sex. J. The Contractor shall comply with the Age Discrimination in Employment Act, as amended, 29 U.S.C. 621-634, and covenants that it shall not discriminate in employment against any person because of his/her age or specify, in solicitations or advertisements, a maximum age limit except or unless it is based upon a bona fide occupational qualification retirement plan, or statutory requirement. K. Contractor agrees that facilities, programs, and services supported -in whole or in part with federal funds will be so located as to be readily accessible, available, and responsive to the needs of the population to be served without discrimination because of sex, race, color, age, religion, national origin, creed, or duration of residence and that their services be publicized so as to be generally known to the population to be served. DISABLED VETERANS A. Contract shall not discriminate against any employee or applicant for employment because he or she is a disabled veteran of the Vietnam era in regard to any position for which the employee or applicant for employ- ment is qualified. Contractor agrees to take affirmative action to Page 8 of 13 employ, advance in employment, and otherwise treat qualified disabled veterans and veterans of the Vietnam era without discrimination based upon their disability or veteran's status in all employment practices. B. Contractor agrees that all employment opening of Contractor which exist at the time of the execution of this grant and those which occur during the performance of this grant, including those not generated by this grant, and including those occurring at an establishment of the Contractor other than the one wherein the grant is being performed but excluding those of independently operated corporate affiliates, shall be listed at an appropriate local office of the State employment service system wherein the opening occurs. Contractor further agrees to provide such reports to such local office regarding employment openings and hires as may be required. Such reports shall comply with all relevai provisions of 41 C.F.R. Part 60-250. State and local government agencies holding federal contracts of TEN THOUSAND AND NO/100 DOLLARS ($10,000.00) or more shall also list all their suitable openings with the appropriate office of the state employ- ment service, but are not required to provide these reports as set forth in paragraphs D and E of this Section. C. Contractor agrees to comply with the rules, regulations, and relevant orders of the Secretary of Labor issued pursuant to the Act. D. In the event of Contractor's noncompliance with the requirements of this clause, actions for noncompliance may be taken in accordance with the rules, regulations, and relevant orders of the Secretary of Labor pursuant to the Act. E. Contractor will include the substance of this provision in every subcontract or purchase order of TEN THOUSAND AND NO/100 DOLLARS ($10,000.00) or more unless exempted by rules, regulations, or orders of the Secretary of the United States Department of Labor issued pursuan to the Act, so that such provisions will be binding upon each sub- contractor or vendor. Contractor will take such action with respect to any subcontract or purchase order as the Director of the Office of Federal grant Compliance Programs may direct to enforce such provisions, including action for non-compliance. SECTION 18. AFFIRMATIVE ACTION FOR HANDICAPPED A. The Contractor shall not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position for which the employee or applicant for employment is qualified The Contractor agrees to take affirmative action to employ, advance in employment and otherwise treat qualified handicapped individuals without discrimination based upon their physical or mental handicap in all employment practices such as the following: employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. B. The Contractor shall operate all programs and activities funded under this contract so that no qualified handicapped person shall, on the basi of handicap, be excluded from participation in, be denied the benefits 3A-80 Page 9 of 13 of, or otherwise be subjected to discrimination under any such program or activity. Contractor shall comply with Section 504 of the Rehabilita- tion Act of 1973, P. L. 93-112, as amended, so that programs or activities are readily accessible to and usable by handicapped persons. C. The Contractor agrees to comply with the rules, regulations, and relevant orders issued pursuant to the Rehabilitation Act of 1973, Pub. L. 93-112, as amended by the Rehabilitation Act Amendments of 1974, Pub. L. 93-516, which are codified at 45 C.F.R. D. In the event of the Contractor's noncompliance with the requirement of this grant, Committee may cancel, terminate, or suspend this grant in whole or in part; the Contractor may be declared ineligible for further contracts and such other sanctions may be imposed and remedies may be involved as otherwise provided by law. E. The Contractor will include the provisions of this Section in every sub- contract or purchase order of TWO THOUSAND FIVE HUNDRED AND NO/100 DOLLARS ($2,500.00) or more unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 503 of the Rehabilitation Act of 1973, so that such provisions shall be binding upon each subcontractor or vendor. The Contractor shall take such actior with respect to any subcontract or purchase order as SPAG may direct to enforce such provisions, including action for noncompliance. SECTION 19. CONTRIBUTIONS BY RECIPIENTS A. Contractor shall assure that all entities providing services under this contract shall provide those receiving such services the opportunity to contribute to all or part of the cost of the services provided. B. Contractor shall assure that: 1. each older recipient will be informed that he or she may determirn without pressure, whether to contribute and how much to contri- bute; 2. the privacy of each person with respect to contributions will be protected; and .3. all contributions are safeguarded and adequately accounted for. C. Nutrition Contractors shall assure that all contributions for meals shat' be used to increase the number of meals served. D. Contractor shall assure that no person shall be denied services because of failure to contribute for the service. SECTION 20. TRANSPORTATION A. Whenever funds provided under this contract are used to establish needed social or nutrition services to older persons, Contractor shall develop plans for transportation to ensure that older persons have access to suc services. B. Funds under this contract may not be used to provide a direct subsidy to an overall reduced fare program for a public or private transit system. C. Contractors may enter into agreements with agencies which administer programs under the Rehabilitation Act of 1973 and Titles XIX and XX of the Social Security Act for the purpose of meeting the common need for transportation services of participants under the common program. Funds may be utilized to the extent provided in Attachment A - Budget to purchase or pool transportation services under the above listed Acts. SECTION 21. COMMUNITY FOCAL POINTS When SPAG has designated a community focal point each community/county, Contractor shall develop a plan the greatest social or economic need. SECTION 22. OUTREACH for comprehensive service delivery in for delivering services to those with A. Contractor shall develop a written plan to assure that outreach activitie shall be conducted to identify older individuals eligible to participate in services under this contract. B. For the purposes of this contract, preference shall be given to identifying those with the greatest social or economic needs: 1. greatest social need means factors such as isolation, physical or mental limitations, racial or cultural obstacles, or other non- economic factors which restricts individual ability to carry out normaYactivities of daily living and which threaten an individual's capacity to live independently; 2. greatest economic need means an income level that falls below the poverty level established by the Bureau of the Census. SECTION 23. TRAINING Contractor shall assure that its employees, Title V employees under the Senior Service Employment Programs, Older Americans Act, or volunteers delivering services under this contract participate in training events established by SPAG. SECTION 24. PUBLIC INFORMATION Contractor shall assure that a public information program about services under this contract are effectively distributed throughout Contractor's service area. SECTION 25. ADVOCACY Contractor shall provide advocacy and leadership on behalf of all older persons in Contractor's service area and will appoint observers to monitor policies, programs, hearings, levies, and community actions which may effect older persons. SECTION 26. ORDER OF PREFERENCE In the event there are conflicts among the provisions of this contract, the conflicts shall be resolved by giving precedence to Sections 1 through 29 appearing on the first 12 pages of this contract and all attachments thereto. 3A-80 Page 11 of 13 i SECTION 27. AUTHORITY The authority on which this contract is based derives from the Older Americans Act of 1965, as amended, its regulations dated November 15, 1977 in lieu of final regulations based on the October 1, 1978 reauthorization; H.E.W. regulations on Administration of Grants Title 45 C.F.R. Part 74 and Title 41 C.F.R. Part 60-250 pertaining to employment of Disabled Veterans, dated September 19, 1973, and revised August 2, 1978; Title VI of the Civil Rights Act of 1964, the Clean Air Act and the Clean Water Act; the Contract Work Hours and Safety Standards Act; provisions pursuant to the Rehabilitation Act Amendments of 1974, codified at 45 C.F.R.; Historic Preservation Act; Flood Control Act, Housing and Urban Development Act of 1974, and, with all state and local laws as pertain to this contract and its attachments. SECTION 28. ORAL AND WRITTEN AGREEMENT All oral or written agreements made prior to this contract have been reduced to writing and are contained herein by the execution of this contract. Contractor evidences its understanding and agrees that any prior agreement is 'terminated as of the effective date of this contract. Both parties agree that SPAG shall not be liable for any costs incurred by Contractor except to the extent provided in this contract. SECTION 29. Both parties understand and agree that each individual signing this contract do so as a representative of SPAG or Contractor respectively, and in the absence of gross negligen or intentional wrongdoing by such Individual, shall not be personally liable under it; and both parties further agree, in the absence of such negligence or wrongdoing, to seek recourse solely against SPAG or the Contractor, as the case may be, in case of breach. 3A-80 Page 12 of 13 WITNESS OUR HANDS EFFECTIVE THIS 22nd day of May , 1980 CITY 0 SBO T A SIGNED: By: Bill McAlister *INDIVIDUAL AUTHORIZED TO COMMIT Mayor FOR CONTRACTOR (CITY OF LUBBOCK) ATTEST: i I /I r *INDIVIDUAL AUTHORIZED TO COMMIT City Secretary-Treasure FOR CONTRACTOR Approved and accepted on behalf of South Plains Association of Governments. 'TerVy Casstkvens, Executive Director Soah Plains Association of Governments *Please attach copy of minutes including official action authorizing the individual/s (maximum of two persons) to commit for the contractor. `Attachment A - IIIb City Of 6UbbAF'F W=unitw Service Dept. on rac r AA3-8048-21-08 -650 Contractor Number Budget and Justification Title IIIb AAA Social Services and Nutrition Social Services Total Budget Other Contractor SPAG Nnn-Fad1l Other Cash In -Kind Budget Category Fed'l Total Resources Personnel ., Travel (Staff) In -Region Out -of -Region 3. Building Space 4. Communications/Utilities Prorated cost of utilities paid by City at CSD offices 7m X 28 194.00 194.00 5. Printing/Supplies . Equipment kAA 3/80 rage IWO Title IIIb Budget and Justification City of Lubbock Community Service 0 Contractor EXPLANATION The total budget is the sum of federal participation (SPAG) and non-federal participation (Contractor). All budgeted amounts become contract obligations. Budgeted program income accumulated or projected to be earned in the contract period must be spent in the current period. Program Income is cash received from earnings for fees, sale of goods, etc. or from meal contributions which has been ACCUMULATED to date or which is PROJECTED for the contract period. Program Income accumulated or projected may be budgeted as non-federal (contractor) participation for allowable costs in addition to the SPAG federal allocation, or as non-federal (contractor) participation to replace all or part of the SPAG federal allocation. Revenue from public funds - tax funds or other funds - is not program income UNLESS it has been specified by the public source as matching funds. Public funds not specified as matching funds should be reflected in OTHER RESOURCES. riAA 1) /an Total Bud et Other Contractor SPAG Non-Fed'1 Other Budget Category Fed'l Total Resources Cash n -Kind Other 25 homes covering repairs not connected with weatherization 1,750.00 Total Costs 1,750.00 194.00 1,944.00 EXPLANATION The total budget is the sum of federal participation (SPAG) and non-federal participation (Contractor). All budgeted amounts become contract obligations. Budgeted program income accumulated or projected to be earned in the contract period must be spent in the current period. Program Income is cash received from earnings for fees, sale of goods, etc. or from meal contributions which has been ACCUMULATED to date or which is PROJECTED for the contract period. Program Income accumulated or projected may be budgeted as non-federal (contractor) participation for allowable costs in addition to the SPAG federal allocation, or as non-federal (contractor) participation to replace all or part of the SPAG federal allocation. Revenue from public funds - tax funds or other funds - is not program income UNLESS it has been specified by the public source as matching funds. Public funds not specified as matching funds should be reflected in OTHER RESOURCES. riAA 1) /an Page Three TITLE IIIb BUDGET AND JUSTIFICATION City of Lubbock Community Service Dept. Contractor PROGRAM INCOME ACCUMULATED/EARNED/CONTRIBUTED 1. PROGRAM ACCUMULATED, AS OF 3/1/80 2. PROGRAM INCOME PROJECTED FROM EARNINGS -0- CONTRIBUTIONS -0- 1. ACCUMULATED 2. PROJECTED 3. SPAG FED'L FUNDS 1AA ;/80 TOTALS PROGRAM INCOME BUDGETED CONTRACTOR NON-FED'L IN ADDITION TO SPAG FED'L ALLOCATION In CONTRACTOR NON-FED'L REPLACING PART/ALL SPAG FED'L ALLOCATION Total P-1 Other TOTAL TOTAL BUDGET $ -0- $ -0- -0- 194.00 194.00 I II $ 1.944.00 CITY OF LUBBOC AS • , By: Signature Bill McAlister, Mayor ATTACHMENT F(2) City of Lubbock Community Service Dept. Contractor AA3-8048021-08-650 Contract Number Part II SPECIAL PROVISIONS TITLE IIIb COMMUNITY SERVICES - RESIDENTIAL REPAIR This contract is for the purpose of providing residential repair services in City of Lubbock beginning on March 1, 1980 and (service area ending on Sept. 1, 1980 and in the amount of $1,944,00 including $ 1,750,00 and.$ 194.00 (budget total) (federal)(ma tchl Contractor will assure that crews providing weatherization will be utilized to provide repair to residences at a cost not exceeding $250. per residence and with no expense included for labor. For the purposes of this contract, residential repair will be identified as repair to sagging porches; installing porch banisters and wheelchair ramps; repairing holes in doors, interior walls or ceilings, minor electrical work such as replacing electrical switches or faulty light fixtures; or, replacing worn gaskets on faucets or the commode flushing system. Residences selected will be, to the extent possible, homes owned by over -60 residents who are isolated and who have little or no contact with family or friends. 3A-80 jo- CITY OF LUBBOCK FISCAL NOTE 1. The Area Office on Aging at SPAG is offering a small contract of $1750 to the Community Services Department, to provide limited residential repairs to elderly households, to be iiaplemented in conjuntion with Community Services Weatherization program. The goals are to provide residential repairs. The objectives would be to provide wheel -chair ramps, interior ceiling and wall repairs, floor reinforcing, etc.; also included could be augmenting the weatherization on a house by caulking, insulating, installing storm windows and doors, etc. The amount per household would be limited to $250 for materials, labor to be supplied by Weatheriiation workers. 2. Indicators of goals and objectives would be minimal in view of the overall amount of the contract and limitations per household. One could expect some al- leviation of specific probbems in the individual households affected, such as greater ease of entry and departure for a wheel -chair bound client when a ramp is provided. 3. Specific accomplishments would be the provision of assistance to seven elderly households in the way of residential repairs as described in #1. 4. The group affected by this project will be households containing elderly poor. Recipients of assistance must have total income at 125% of CSA poverty guideline, which is $4,738 for one person; add $1,525 for each additional family member. 5. No other organization provides the services stated in project. 6. No alternative sources for providing the service were considered by our depart- ment. We do not know what if any alternative sources were considered by SPAG's Office on Aging. Since the residential repair program dovetails well with our Weatherization program, using the same labor source, we feel that the relatively small grant can be stretched as far as possible. 7. Implementation of this project in conjunction with our Weatherization program would in no way postpone or eliminate or reduce any other project or program within existing revenue sources. S. No other comments. EXPENDITURES AND REVENUE PROJECTION This grant covers a six months period from March 1, 1980 to Sept. 1,-1980. Expenditures: $1,750 for materials to perform residential repairs; no other ex- penditures involved for personnel, supplies, etc. Sources of Funds: SPAG's Office on Aging will provide $1,750 for materials;. This grant is from HEW federal funding. Labor to be provided by Community Services and CETA workers. Anticipated Revenues From Project: The project itself will generate no revenues; clients served are low-income households, and no fees are charged. / ! ITEM 40 67 U CITY OF LUBBOCK EXPENDITURES AND REVENUE PROJECTION 1980 1981 1982 1983 1984 Expenditures Personnel 0 0 0 0 p Supplies 0 0 0 0 0 Maintenance 0 0 0 0 0 Other Charges* 1,750 3,000 3,000 3,000 3,000 Capital 0 0 0 0 0 TOTAL 1,750 3,000 3,000 3,000 3,000 *Material for Weatherization/ Elderly Residential Repair 1980 1981 1982 1983 1984 Sources of Funds Federal 1,750 3,000 3,000 3,000 3,000 State 0 0 0 0 0 ..Local 0 0 0 0 0 Other 0 0 0 0 0 TOTAL 1,750 3,000 3,000 3,000 3,000 1980 1981 1982 1983 1984 Anticipated Revenues From Project 0 0 0 0 0