HomeMy WebLinkAboutResolution - 631 - Grant Audit Agreement - MN&W CPA - Various Federal & State Grants - 10/09/1980i�
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RESOLUTION
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ESOLUTION #631 - 10/9/80
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock a Grant Audit
Agreement between MASON, NICKELS & WARNER, Certified Public Accountants and the
CITY OF LUBBOCK, TEXAS, attached herewith which shall be spread upon the
minutes of the Council and as spread upon the minutes of this Council shall
constitute and be a part of this Resolution as if fully copied herein in de-
tail.
Passed by the City Council this 9th day of October ,1980.
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BILL McALISTER, MAYOR
-ATTEST;
Evelyn G efga, Cityoosary-Treasurer
APPROVED AS TO CONTENT:
Robert Massengale, Dir ctor of Finance
APPROVED AS TO FORM:
Donald G. Vandiver, Asst. City Attorney
0511Pd STATE OF TEXAS §
COUNTY OF LUBBOCK §
RESOLUTION #631 10/9/80
GRANT AUDIT AGREEMENT
THIS AGREEMENT made and entered into this 9th day of October
1980, between the City of Lubbock, Texas, hereinafter referred to as CITY, and
Mason, Nickels & Warner, Certified Public Accountants, of Lubbock, Texas,
hereinafter referred to as ACCOUNTANT.
WITNESSETH:
WHEREAS, the parties hereto did enter into an agreement on.the 28th day of
August, 1975, wherein ACCOUNTANT did agree to perform certain audit examina-
tions described in said agreement; and
WHEREAS, said agreement did not provide for ACCOUNTANT to perform audit
examinations of any item, account or matter not covered by said aforementioned
agreement; and
WHEREAS, the CITY is in need of ACCOUNTANT'S professional services to
perform certified audits on certain specified Federal and State Grants; and
WHEREAS, the aforementioned work required by CITY is outside the scope of
services to be provided by ACCOUNTANT under this agreement of August 28, 1975;
NOW THEREFORE, the CITY and ACCOUNTANT do hereby mutually agree as follows:
I.
SCOPE OF SERVICES
1. The ACCOUNTANT hereby agrees to perform certified audits on the fol-
lowing Federal or State Grant projects operated by CITY:
A. Library Grants under Contract Nos. 101A, 101C, and 102 made by
the Texas State Library for the year ended August 31, 1980, which
audit shall be completed by February 1, 1981.
B. Community Services Administration Grant No. 60160 for the year
ended September 30, 1980, which audit shall be completed by March
31, 1981.
C. Revenue Sharing Compliance Audit under Account No. 44-2152002
for the year ended September 30, 1980, which audit shall be completed
by March 31, 1981.
D. Transit Operational Assistance Grant, including the audit of
American Transit, Inc., and compliance with Section 15 of the
Urban Mass Transportation Administration Regulations under Grant
No. TX -05-4050 for the year ended September 30, 1980, which audit
shall be completed by January 31, 1981.
2. ACCOUNTANT shall commence all audits upon execution of this agreement
and shall supply each audit to the appropriate grantor agency by the specified
due date.
3. ACCOUNTANT further shall deliver 10 copies of each audit report to the
CITY upon completion of said work and shall review audit reports and management
letters with appropriate CITY officials before filing them with the grantor
agencies.
II.
COMPENSATION
1.. The CITY agrees to pay ACCOUNTANT for services rendered under this
agreement according to the following schedule:
Executive $65.00 per hour
Manager $40.00.per hour
Supervisor $35.00 per hour
Senior Accountant $28.00 per hour
Staff $21.00 per hour
2. It is further agreed, however, that the maximum cost to the CITY for
audit services rendered shall be as follows:
A. Library Grants $3,500.00
B. Community Service Grant $4,000.00
C. Revenue Sharing Audit $2,500.00
D. Transit Operational Grant $6,500.00 plus out-of-pocket expenses
and under no circumstances shall the hourly charges heretofore set forth exceed
the maximum amount specified herein for each audit, except in regard to the
Transit Operation Grant for which out-of-pocket expenses will be allowed to the
extent that such expenses were incurred on behalf of the CITY.
III.
METHOD. OF PAYMENT
The ACCOUNTANT may submit progress billing at selected intervals based on
work performed. The CITY may withhold ten percent of each such billing until
final completion of the work at which time ACCOUNTANT shall submit a detailed
billing. to CITY showing the hours expended by ACCOUNTANT on each audit performed
together with a request for final payment.
IV.
COOPERATION OF CITY
The CITY agrees to make available to ACCOUNTANT at the expense of the CITY
the printing facilities of the CITY for use by ACCOUNTANT in preparing reports
contemplated herein. The CITY also will cooperate with ACCOUNTANT in making
its records and personnel available to ACCOUNTANT forthe purpose of his work
under this agreement.
V.
GUIDELINES
ACCOUNTANT agrees to conduct the audits which are the subject of this
agreement in accordance with all applicable Federal or State guidelines or
audit procedures.
VI.
.This agreement shall terminate upon deliveryof the audit reports as re-
quired by Section 1, paragraphs 2 and 3, of this agreement.
MASON, NICKELS & WARNER:
ER
ATTEST:
Secretary
CITY OF LUBBOCK:
BILL McALISTER, MAYOR
ATTEST:
Evelyn Gaf ga,
City Secretary -Treasurer
APPROVED AS TO CONTENT:
Robert Massenga
Director of Finance
APPROVED AS TO FORM:
Donald G. Vandiver,
First Asst. City Attorney