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Home My WebLink AboutResolution - 2017-R0137 - John Deere Company - 04/13/2017Resolution No.2017-R0137 Item No.6.23 April 13,2017 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No.31032248 for the purchase of John Deere Tractor and Wheel Rakes, by and between the City of Lubbock and John Deere Company of Cary,North Carolina,and related documents.Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on April 13, 2017 . ATTEST: (UsCS-l.^ Rebecca Garza,City Secretary APPROVED AS TO CONTENT:/ Scott Snider,Assistant City Manager APPROVED AS TO FORM: 1U Kelli Leisure,Assistant City Attorney RES.PO # 3 1032248-JohnDeereCompany 03.21.17 DANIEL M.POPE/MAYOR City of Lubbock VT TEXAS PURCHASE ORDER TO: JOHN DEERE COMPANY AG & TURF CBD & GOVT SALES 2000 JOHN DEERE RUN CARY North Carolina 27513 SHIP TO: Page - Date - Order Number 1 03/20/2017 31032248 000 OP 3526 CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK Texas 79404 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: MaWAIva.rez,u .tor o w hasing & Contract Management Ordered 03/20/2017 Freight Requested 10/31/2017 Taken By Delivery PER D GAMBOA REQ #49625 Description/Supplier Item John Deere Tractor 9420R High Capacity Wheel Rake WR5417 Terms NET 30 DAYS BUYBOARD 447-14 Ordered Unit Cost Um 1.000 262,040.6600 EA 2.000 26,740.8000 EA S SUMMERS Extension Request Date 262, 040.66 10/31/2017 Total Order 53,481.60 10/31/2017 315,522.26 This purchase order encumbers funds in the amount of $315,522.26 awarded to John Deere Company of Cary, NC on April 13, 2017. The following is incorporated into and made part of this purchase order by BuyBoard Contract 447-14 John Deere Company of Cary, NC dated March 8, 2017. Resolution # 2017-RO137 CITY OF LUBBOCK Daniel M. Pope, Mayor ATTEST: 'Q '_0 , Rebecca Garza, City Secretary [� uasr ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO (VENDOR): TO DELIVERING DEALER: Deere & Company Hurst Farm Supply, Inc. 2000 John Deere Run 4801 Highway 84 Cary, NC 27513 Lubbock, TX 79416 FED ID: 36-2382580; DUNS#: 60-7690989 806-762-0638 lubbock@hurstfs.com Quote Summary Prepared For: Delivering Dealer: City Of Lubbock - Farm Hurst Farm Supply, Inc. TX William Murphy 4801 Highway 84 Lubbock, TX 79416 Phone: 806-762-0638 kris@hurstfs.com BUYBOARD STATE CONTRACT Quote ID: 14884608 Created On: 08 March 2017 WAS USED TO OBTAIN MAXIMUM Last Modified On: 08 March 2017 DISCOUNTS. Expiration Date: 01 May 2017 Equipment Summary Suggested List Selling Price Qty Extended JOHN DEERE 9420R Tractor $ 354,109.00 $ 262,040.66 X 1 = $ 262,040.66 Contract: TX Ground Maint TASB 447-14 (PG 67) Price Effective Date: May 23, 2016 Equipment Total $ 262,040.66 * Includes Fees and Non -contract items Quote Summary Equipment Total $ 262,040.66 Trade In SubTotal $ 262,040.66 Est. Service $ 0.00 Agreement Tax Total $ 262,040.66 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 262,040.66 Salesperson : X Accepted By: X Confidential .IOHN DEERE Selling Equipment Quote Id: 14884608 Customer Name: IFS HURST ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO (VENDOR): TO DELIVERING DEALER: Deere & Company Hurst Farm Supply, Inc. 2000 John Deere Run 4801 Highway 84 Cary, NC 27513 Lubbock, TX 79416 FED ID: 36-2382580; DUNS#: 60-7690989 806-762-0638 lubbock@hurstfs.com JOHN DEERE 9420R Tractor Contract: TX Ground Maint TASB 447-14 (PG 67) Suggested List *', Price Effective Date: May 23, 2016 $ 354,109.00 Selling Price' $ 262, 040.66 * Price per item - includes Fees and Non -contract items Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price 09BORW 9420R Tractor 1 $ 26.00 $ 91,053.56 $ $ 350,206.00 259,152.44 259,152.44 Standard Options - Per Unit 188N JDLink Connect Upgrade 1 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 Year plus JDLink Access + RDA 5 Year subscription 0202 United States 1 $ 1,900.00 26.00 $ 494.00 $ 1,406.00 $ 1,406,00 0409 English 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 0500 No Package 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 878E Battery Disconnect Switch 1 $ 145.00 26.00 $ 37.70 $ 107.30 $ 107.30 1492 e18 Transmission, 18 F/6 R 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 Speeds with Efficiency Manager 2059 Standard CommandView III 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 Cab 2660 Standard Radio Package 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 3041 JohnDeere PowerTech PSS 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 13.5 L (824 cu. in.) 6 Cylinder Tier 4/Stage IV Compliant Diesel Engine 3250 219 L/min (58 gpm) Single 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 Hydraulic Pump 3341 Four Rear Remote SCVs 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 with Electrohydraulic (EH) Controls (Single Hydraulic Pump Hydraulic System) 3800 Less Rear PTO 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 4000 Less Rear 3-Point Hitch 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 Confidential JOHN DEERE Selling Equipment Quote Id: 14884608 Customer Name: ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO (VENDOR): TO DELIVERING DEALER: Deere & Company Hurst Farm Supply, Inc. 2000 John Deere Run 4801 Highway 84 Cary, NC 27513 Lubbock, TX 79416 FED ID: 36-2382580; DUNS#: 60-7690989 806-762-0638 lubbock@hurstfs.com 4325 Cat. 5 Drawbar (2 position) 1 $ 4,194.00 26.00 $ 1,090.44 $ 3,103.56 $ 3,103.56 with Heavy -Duty Drawbar Support with 70 mm (2.75 in.) Pin 5055 110 mm (4.33 in.) diameter 1 $ -4,525.00 26.00 $-1,176.50 $-3,348.50 $-3,348.50 by 3,048 mm (120 in.) length Single Reduction 5606 710/70R42 in. 168A8 R1 W 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 Radial in Dual Configuration 5999 No Brand Preference 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 7201 Standard Lighting 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 8064 Ethernet Switch 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 8740 High Capacity 240 amp 1 $ 194.00 26.00 $ 50.44 $ 143.56 $ 143.56 Alternator Standard Options Total $ 1,908.00 $ 496.08 $ 1,411.92 $ 1,411.92 Technology Options/Non-Contract/Open Market 1946 4600 Processor 1 $ 1,500.00 26.00 $ 390.00 $ 1,110.00 $ 1,110.00 1822 Single 10 in. 1 $ 495.00 26.00 $ 128.70 $ 366.30 $ 366.30 CommandCenter Display 1835 Less StarFire Receiver 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 1845 Less Activation 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 1834 Less John Deere 1 $ 0.00 26.00 $ 0.00 $ 0.00 $ 0.00 ActiveCommand Steering (ACS) Technology Options Total $ 1,995.00 $ 518.70 $ 1,476.30 $ 1,476.30 Value Added Services $ 0.00 $ 0.00 $ 0.00 Total Suggested Price $ 262,040.66 Confidential -0 JOHN DEERE ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580; DUNS#: 60-7690989 Prepared For: City Of Lubbock - Farm TX HFS HURST ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Hurst Farm Supply, Inc. 4801 Highway 84 Lubbock, TX 79416 806-762-0638 lubbock@hurstfs.com Quote Summary BUYBOARD STATE CONTRACT WAS USED TO OBTAIN MAXIMUM DISCOUNTS. Delivering Dealer: Hurst Farm Supply, Inc. William Murphy 4801 Highway 84 Lubbock, TX 79416 Phone: 806-762-0638 kris@hurstfs.com Quote ID: 14884497 Created On: 08 March 2017 Last Modified On: 08 March 2017 Expiration Date: 01 May 2017 Equipment Summary Suggested List Selling Price Qty Frontier WR5417 High Capacity $ 33,426.00 $ 26,740.80 X 2 = Wheel Rake Contract: TX Ground Maint TASB 447-14 (PG 67) Price Effective Date: May 23, 2016 Equipment Total Includes Fees and Non -contract items Quote Summary Equipment Total Trade In SubTotal Est. Service Agreement Tax Total Down Payment Rental Applied Balance Due Salesperson : X Accepted By: X Confidential Extended $ 53,481.60 $ 53,481.60 $ 53,481.60 $ 53,481.60 $ 0.00 $ 53,481.60 (0.00) (0.00) $ 53,481.60 JOHN DEEPE Selling Equipment Quote Id: 14884497 Customer Name: ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO (VENDOR): TO DELIVERING DEALER: Deere & Company Hurst Farm Supply, Inc. 2000 John Deere Run 4801 Highway 84 Cary, NC 27513 Lubbock, TX 79416 FED ID: 36-2382580; DUNS#: 60-7690989 806-762-0638 lubbock@hurstfs.com Frontier WR5417 High Capacity Wheel Rake Contract: TX Ground Maint TASB 447-14 (PG 67) Suggested List * Price Effective Date: May 23, 2016 $ 33,426.00 Selling Price * $ 26,740.80 * Price per item - includes Fees and Non -contract items Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price 0311XF WR5417 High Capacity 2 $ 33,426.00 20.00 $ 6,685.20 $ 26,740.80 $ 53,481.60 Wheel Rake Standard Options - Per Unit 2160 Clevis Hitch 2 $ 0.00 20.00 $ 0.00 $ 0.00 $ 0.00 Standard Options Total $ 0.00 $ 0.00 $ 0.00 $ 0.00 Suggested Price $ 53,481.60 Confidential CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2017-180399 HURST FARM SUPPLY LUBBOCK, TX United States Date Filed: 03/20/2017 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 03/21/2017 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 31032248 JOHN DEERE 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary HURST FARM SUPPLY LUBBOCK, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed narne of officer administering oath Title of officer administering oath rorms proviaea by i exas tinics commission www.ethics.state.tx.us Version V1.0.883 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1 - 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2017-180399 HURST FARM SUPPLY LUBBOCK, TX United States Date Filed: 03/20/2017 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 31032248 JOHN DEERE 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary HURST FARM SUPPLY LUBBOCK, TX United States X 5 Check only if there is NO Interested Party. 6 AFFIDAVIT _ I swear, or affirn under t !ry erju , tha t to above disclosure is true and correct. '"w�- SONYA MURPHY r %:otarj Pudic, Sqt2i"'; of Texn I,ly Canmssi�n Spites G2 t 3 20t8 Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the � day of 20�_, to certify which, witnes my hand and seal of office. 1f-Ava Nil K&\l of office ifi Bring oa i Printed n tte of offic dn' lister ig oath Title of oalf- -�Jlz�Uhinistering oath t Forms provtaep by I exas Ethics Commission mvw.ethics.state.tx.us Version V1.0.883