HomeMy WebLinkAboutResolution - 2011-R0276 - Approve Lubbock Emergency Management Plan - 06/23/2011Resolution No. 2011-RO276
June 23, 2011
Item No. 6.14
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City Council of the City of Lubbock hereby authorizes and approves
the update to the City of Lubbock/County of Lubbock Emergency Management Plan
dated March 8, 2007, to add a penalty clause pursuant to the Texas Government Code.
Said Updated Plan is incorporated in this resolution as if fully set forth herein and a copy
will be maintained in the City Secretary's office.
Passed by the City Council on June 23, 2011
TOM MARTIN, MAYOR
ATTEST:
Rebecc JarZa, City Secretary
APPROVLD AS TO CONTENT:
Lewis Treadwell,
Emergency Management Coordinator
APPROVED AS TO FORM:
Chad Weaver, Assistant City Attorney
vwxcdocs'RES.Emergency Management Plan Update
June 14, 2011
Resolution No. 2011-RO276
EMERGENCY
MANAGEMENT
PLAN
CITY OF LUBBOCK/
LUBBOCK COUNTY
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State Planning Standards Checklist for the Basic Plan
Jurisdiction(s): City/County of Lubbock
Plan Date: March 8. 2007 Date of most recent change, if any:
(The date that appears on the signature page)
Note: The Basic Plan will be considered deficient if the italicized standards are not met.
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This Basic Plan shall:
Section/paragraph
Plan Format
BP -1. Include an Approval & Implementation Page signed by the chief
elected officials of the Lubbock jurisdiction.
i
BP -2.
Include a Record of Changes.
ii
BP -3.
Include a Table of Contents.
Hi
I. Authority
13P-4.
Identify local, state, and federal legal authorities that establish the
legal basis for planning and carrying out emergency
responsibilities.
I.
II. Purpose
BP -5.
Include a purpose statement that describes the reason for
development of the plan and its annexes and identifies who the
Ian applies to.
H.
III. Explanation of Terms
13P-6.
Explain and/or define terms, acronyms, and abbreviations used in
the document.
III.
IV. Situation & Assumptions
13P-7.
Include a situation statement that summarizes the potential
hazards facing the jurisdiction(s), including likelihood of
occurrence and estimated impact on public health and safety, and
property.
IV.A & Figure 1
BP -8. Include a list of planning assumptions on which the plan and its
annexes are based.
IV.B
V. Concept of Operations
BP -9.
Describe the jurisdiction's overall approach to emergency
management.
V.A — C
BP -10.
Include a statement acknowledging the adoption of the National
Incident Management System NIMS .
V.B
1313-11
Describe its incident command arrangements and the interface
between field operations and the Emergency Operating Center.
V.0
BP -12.
Outline the process that will be used to obtain state or federal
assistance.
V.F
BP -13.
Summarize emergency authorities of local officials.
V.G
BP -14.
List actions to betaken by local officials during various phases of
emergency management.
V.H
VI. Organization & Assignment of Responsibilities
BP -15.
Describe the local emergency organization.
VI.A
BP -16.
Describe the emergency responsibilities of the chief elected
VI.B.3
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official and other members of the executive staff.
BP -17.
Describe the common emergency management responsibilities
VI.B.4
of all government departments and agencies.
BP -18.
Outline responsibilities for various emergency service functions,
VI.B.5
summarize the tasks involved, and indicate by title or position who
has primary responsibility for each function.
BP -19.
Outline responsibilities for various emergency support functions,
VI.B.6
summarize the tasks involved, and indicate by title or position who
has primary responsibility for each function.
BP -20.
Outline the emergency services that organized volunteer groups
VI. B.7
and businesses have agreed to provide.
VII. Direction & Control
BP -21.
Indicate by title or position who is responsible for providing
VILA
guidance for the emergency management program and directing
and controlling emergency response and recovery activities.
BP -22.
Describe local emergency facilities and summarize the functions
VII. B
performed by each.
BP -23.
Summarize the line of succession for key personnel.
VI LC
VIII. Readiness Levels
BP -24.
Explain readiness levels, indicate who determines them, and
VIII
describe general actions to be taken at various readiness levels.
IX. Administration & Support
BP -25.
Outline policies on agreements & contracts and refer to summary
IX.A
of current emergency service agreements and contracts in
appendices.
BP -26.
Establish requirements for reports required during emergency
IX. B
operations.
BP -27.
Outline requirements for record-keeping related to emergencies
IXC
and for preservation of government records.
BP -28
Describe the policies on training for personnel to ensure compliance with
IX.D
NIMS requirements.
BP -29.
Establish requirements for a post -event review of emergency
IX.E
operations following major emergencies and disasters.
X. Development & Maintenance
BP -30.
Identify who is responsible for approving and promulgating the
X.A & B
Ian and indicate how it will be distributed.
BP -31.
Outline the process and schedule for review and update the plan
XC & D
and its annexes.
Attachments
BP -32.
Include a Distribution List for the plan and its annexes.
Attachment 1
BP -33.
Include a list of references pertinent to the plan.
Attachment 2
BP -34.
Include a graphic depicting the local emergency organization.
Attachment 3
BP -35.
Include a graphic depicting emergency management functional
Attachment 4
responsibilities.
BP -36.
Include a summary of assignments for developing and
Attachment 5
maintaining the annexes to the plan.
BP -37.
Include a summary of emergency -related agreements and
Attachment 6
contracts.
BP -38.
Include National Incident Management System summary.
I Attachment 7
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FOR LOCAL GOVERNMENT USE Signature Date
This Checklist Completed B
FOR DEM USE Initials Date
DEM Regional Liaison Officer Review
DEM Preparedness Section
Processing
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APPROVAL AND IMPLEMENTATION
THE CITY OF LUBBOCK/LUBBOCK COUNTY
EMERGENCY MANAGEMENT PLAN
The Emergency Management Plan is hereby approved. This plan
is effective immediately and supersedes all previous editions.
DAVID
MAYOR
TOM HEAD
COUNTY JUDGE
IV
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MARCH 8, 2007
DATE
MARCH 8.2007
DATE
RECORD OF CHANGES
Basic Plan
Date
Change # of Change Change Entered By Date Entered
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TABLE OF CONTENTS
BASIC PLAN
I. AUTHORITY........................................................................................................................1
A. Federal............................................................................................................................1
B. State................................................................................................................................1
C. Local...............................................................................................................................1
II. PURPOSE...........................................................................................................................1
III.
EXPLANATION OF TERMS................................................................................................2
A. Acronyms........................................................................................................................2
B. Definitions.......................................................................................................................2
IV.
SITUATION AND ASSUMPTIONS......................................................................................5
A. Situation..........................................................................................................................5
B. Assumptions....................................................................................................................6
V.
CONCEPT OF OPERATIONS.............................................................................................6
A. Objectives.......................................................................................................................6
B. General...........................................................................................................................6
C. Operational Guidance.....................................................................................................8
D. Incident Command System (ICS)....................................................................................9
E. ICS - EOC Interface........................................................................................................9
F. Emergency Authorities..................................................................................................11
G. Actions by Phases of Emergency Management............................................................12
VI.
ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES.......................................13
A. Organization..................................................................................................................13
B. Assignment of Responsibilities......................................................................................14
VII.
DIRECTION AND CONTROL............................................................................................25
A. General.........................................................................................................................25
B. Emergency Facilities.....................................................................................................25
C. Line of Succession........................................................................................................26
VIII.
READINESS LEVELS.......................................................................................................27
IX. ADMINISTRATION AND SUPPORT.................................................................................29
A. Agreements and Contracts............................................................................................29
B. Reports & Records........................................................................................................29
C. Consumer Protection.....................................................................................................31
D. Preservation of Records................................................................................................31
E. Post -Incident and Exercise Review...............................................................................31
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X. PLAN DEVELOPMENT AND MAINTENANCE..................................................................32
A. Plan Development.........................................................................................................32
B. Distribution of Planning Documents...............................................................................32
C. Review.......................................................................................................................... 32
D. Update..........................................................................................................................32
ATTACHMENTS
Attachment 1: Distribution List.................................................................................................1-1
Attachment2: References........................................................................................................2-1
Attachment 3: Organization for Emergency Management........................................................3-1
Attachment 4: Emergency Management Functional Responsibilities.......................................4-1
Attachment 5: Annex Assignments..........................................................................................5-1
Attachment 6: Summary of Agreements & Contracts...............................................................6-1
Attachment 7: Incident Command System Summary .............................................................7 -1
ANNEXES (distributed under separate cover)
AnnexA — Warning................................................................................................................
A-1
Annex B — Communications...................................................................................................
B-1
Annex C — Shelter & Mass Care............................................................................................
C-1
Annex D — Radiological Protection.........................................................................................
D-1
AnnexE — Evacuation............................................................................................................
E-1
AnnexF — Firefighting............................................................................................................
F-1
Annex G — Law Enforcement.................................................................................................
G-1
Annex H — Health & Medical Services....................................................................................
H-1
Annex I — Public Information.................................................................................................
1-1
AnnexJ — Recovery ...............................................................................................................
J-1
Annex K — Public Works & Engineering.................................................................................
K-1
AnnexL — Energy & Utilities...................................................................................................
L-1
Annex M — Resource Management........................................................................................
M-1
Annex N — Direction & Control...............................................................................................
N-1
AnnexO — Human Services...................................................................................................
0-1
AnnexP — hazard Mitigation..................................................................................................
P-1
Annex Q — Hazardous Materials & Oil Spill Response...........................................................
Q-1
Annex R — Search & Rescue.................................................................................................
R-1
Annex S — Transportation......................................................................................................
S-1
Annex T — Donations Management........................................................................................
T-1
AnnexU — Legal....................................................................................................................
U-1
Annex V — Terrorist Incident Response..................................................................................
V-1
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BASIC PLAN
I. AUTHORITY
A. Federal
1. Robert T. Stafford Disaster Relief & Emergency Assistance Act, (as amended), 42
U.S.C. 5121
2. Emergency Planning and Community Right -to -Know Act, 42 USC Chapter 116
3. Emergency Management and Assistance, 44 CFR
4. Hazardous Waste Operations & Emergency Response, 29 CFR 1910.120
5. Homeland Security Act of 2002
6. Homeland Security Presidential Directive. HSPD-5, Management of Domestic Incidents
7. Homeland Security Presidential Directive, HSPD-3, Homeland Security Advisory System
8. National Incident Management System
9. National Response Plan
10. National Strategy for Homeland Security, July 2002
11. Nuclear/Radiological Incident Annex of the National Response Plan
B. State
1. Government Code, Chapter 418 (Emergency Management)
2. Government Code, Chapter 421 (Homeland Security)
3. Government Code, Chapter 433 (State of Emergency)
4. Government Code, Chapter 791 (Inter -local Cooperation Contracts)
5. Health & Safety Code, Chapter 778 (Emergency Management Assistance Compact)
6. Executive Order of the Governor Relating to Emergency Management
7. Executive Order of the Governor Relating to the National Incident Management System
8. Administrative Code, Title 37, Part 1, Chapter 7 (Division of Emergency Management)
9. The Texas Homeland Security Strategic Plan, Parts I and II, December 15, 2003
10. The Texas Homeland Security Strategic Plan, Part III, February 2004
C. Local
1. City Ordinance # 3962, dated November 20, 1962.
2. Commissioner's Resolution, dated April 13, 1992.
3. Joint Resolution #3913 between the County of Lubbock and the City of Lubbock dated
June 25, 1992.
4. Inter -local Agreements & Contracts. See the summary in Attachment 6.
5. City Resolution #2004-R0427 dated September 16, 2004 adopting NIMS.
6. County Resolution dated November 8, 2004 adopting NIMS.
II. PURPOSE
This Basic Plan outlines the City/County of Lubbock's approach to emergency operations. It
provides general guidance for emergency management activities and an overview of our
methods of mitigation, preparedness, response, and recovery. The plan describes our
emergency response organization and assigns responsibilities for various emergency tasks.
This plan is intended to provide a framework for more specific functional annexes that describe
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in more detail who does what, when, and how. This plan applies to all local officials,
departments, and agencies within the City/County of Lubbock. The primary audience for the
document includes our chief elected official and other elected officials, the emergency
management staff, department and agency heads and their senior staff members, leaders of
local volunteer organizations that support emergency operations, and others who may
participate in our mitigation, preparedness, response, and recovery efforts.
III. EXPLANATION OF TERMS
A. Acronyms
AAR
After Action Report
ARC
American Red Cross
CFR
Code of Federal Regulations
DDC
Disaster District Committee
DHS
Department of Homeland Security
EOC
Emergency Operations or Operating Center
FBI
Federal Bureau of Investigation
FEMA
Federal Emergency Management Agency, an
Department of Homeland Security
Hazmat
Hazardous Material
HSPD-5
Homeland Security Presidential Directive 5
ICP
Incident Command Post
ICS
Incident Command System
IP
Improvement Plan
JFO
Joint Field Office
JIC
Joint Information Center
LEPC
Local Emergency Planning Committee
LMMRS
Lubbock Metropolitan Medical Response System
NIMS
National Incident Management System
NRP
National Response Plan
MOV
Mobile Operations Vehicle
MOT
Mobile Operations Trailer
NIMS
National Incident Management System
NOAA
National Oceanic & Atmospheric Administration
OSHA
Occupational Health & Safety Administration
PIO
Public Information Officer
RACES
Radio Amateur Civil Emergency Service
SOC
State Operations Center
SOGs
Standard Operating Guidelines
TCEQ
Texas Commission for Environmental Quality
TRRN
Texas Regional Response Network
TSA
The Salvation Army
B. Definitions
element of the U.S.
Area Command (Unified Area Command). An organization established (1) to oversee
the management of multiple incidents that are each being managed by an ICS
organization or (2) to oversee the management of large or multiple incidents to which
several Incident Management Teams have been assigned. Sets overall strategy and
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priorities, allocates critical resources according to priorities, ensures that incidents are
properly managed, and ensures that objectives are met and strategies followed. Area
Command becomes Unified Area Command when incidents are multijurisdictional.
2. Disaster District. Disaster Districts are regional state emergency management
organizations mandated by the Executive Order of the Governor relating to Emergency
Management whose boundaries parallel those of Highway Patrol Districts and Sub -
Districts of the Texas Department of Public Safety.
3. Disaster District Committee. The DDC consists of a Chairperson, Region V Department
of Public Safety Patrol captain or command lieutenant and representatives of the state
agencies and volunteer groups represented on the State Emergency Management
Council with resources in the district. The DDC Chairperson, supported by committee
members, is responsible for identifying, coordinating the use of, committing, and
directing state resources within the district to respond to emergencies.
4. Emergency Operations or Operating Center. Specially equipped facilities from which
government officials exercise direction and control and coordinate necessary resources
in an emergency situation.
5. Public Information. Information that is disseminated to the public via the news media
before, during, and/or after an emergency or disaster.
6. Emergency Situation. As used in this plan, this term is intended to describe a range of
situations, from a minor incident to a catastrophic disaster. It includes the following
a. Incident. An incident is a situation that is limited in scope and potential effects.
Characteristics of an incident include:
1) Involves a limited area and/or limited population.
2) Evacuation or in-place sheltering is typically limited to the immediate area of the
incident.
3) Warning and public instructions are provided in the immediate area, not
community -wide.
4) One or two local response agencies or departments acting under an incident
commander normally handle incidents. Requests for resource support are
normally handled through agency and/or departmental channels.
5) May require limited external assistance from other local response agencies or
contractors.
6) For the purposes of the NRP, incidents include the full range of occurrences that
require an emergency response to protect life or property.
b. Emergency. An emergency is a situation is larger in scope and more severe in terms
of actual or potential effects than an incident. Characteristics include:
1) Involves a large area, significant population, or important facilities.
2) May require implementation of large-scale evacuation or in-place sheltering and
implementation of temporary shelter and mass care operations.
3) May require community -wide warning and public instructions.
4) Requires a sizable multi -agency response operating under an incident
commander.
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5) May require some external assistance from other local response agencies,
contractors, and limited assistance from state or federal agencies.
6) The EOC will be activated to provide general guidance and direction, coordinate
external support, and provide resource support for the incident.
7) For the purposes of the NRP, an emergency (as defined by the Stafford Act) is
"any occasion or instance for which, in the determination of the President,
Federal assistance is needed to supplement State and local efforts and
capabilities to save lives and to protect property and public health and safety, or
to lessen or avert the threat of catastrophe in any part of the United States."
c. Disaster. A disaster involves the occurrence or threat of significant casualties and/or
widespread property damage that is beyond the capability of the local government to
handle with its organic resources. Characteristics include:
1) Involves a large area, a sizable population, and/or important facilities.
2) May require implementation of large-scale evacuation or in-place sheltering and
implementation of temporary shelter and mass care operations.
3) Requires community -wide warning and public instructions.
4) Requires a response by all local response agencies operating under one or more
incident commanders.
5) Requires significant external assistance from other local response agencies,
contractors, and extensive state or federal assistance.
6) The EOC will be activated to provide general guidance and direction, provide
emergency information to the public, coordinate state and federal support, and
coordinate resource support for emergency operations.
7) For the purposes of the NRP, a major disaster (as defined by the Stafford Act) is
any catastrophe, regardless of the cause, which in the determination of the
President causes damage of sufficient severity and magnitude to warrant major
disaster federal assistance.
d. Catastrophic Incident. For the purposes of the NRP, this term is used to describe
any natural or manmade occurrence that results in extraordinary levels of mass
casualties, property damage, or disruptions that severely affect the population,
infrastructure, environment, economy, national morale, and/or government functions.
An occurrence of this magnitude would result in sustained national impacts over
prolonged periods of time, and would immediately overwhelm local and state
capabilities. All catastrophic incidents are Incidents of National Significance.
7. Hazard Analysis. A document, published separately from this plan, that identifies the
local hazards that have caused or possess the potential to adversely affect public health
and safety, public or private property, or the environment.
8. Hazardous Material (Hazmat). A substance in a quantity or form posing an
unreasonable risk to health, safety, and/or property when manufactured, stored, or
transported. The substance, by its nature, containment, and reactivity, has the capability
for inflicting harm during an accidental occurrence. Is toxic, corrosive, flammable,
reactive, an irritant, or a strong sensitizer, and poses a threat to health and the
environment when improperly managed. Includes toxic substances, certain infectious
agents, radiological materials, and other related materials such as oil, used oil,
petroleum products, and industrial solid waste substances.
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9. Incident of National Significance. An actual or potential high -impact event that requires
a coordinated and effective response by and appropriate combination of federal, state,
local, tribal, nongovernmental, and/or private sector entities in order to save lives and
minimize damage, and provide the basis for long-term communication recovery and
mitigation activities.
10. Inter -local agreements. Arrangements between governments or organizations, either
public or private, for reciprocal aid and assistance during emergency situations where
the resources of a single jurisdiction or organization are insufficient or inappropriate for
the tasks that must be performed to control the situation. Commonly referred to as a
mutual aid agreement.
11. Stafford Act. The Robert T. Stafford Disaster Relief and Emergency Assistance Act
authorizes federal agencies to undertake special measures designed to assist the efforts
of states in expediting the rendering of aid, assistance, emergency services, and
reconstruction and rehabilitation of areas devastated by disaster.
12. Standard Operating Guidelines. Approved methods for accomplishing a task or set of
tasks. SOGs are typically prepared at the department or agency level.
IV. SITUATION AND ASSUMPTIONS
A. Situation
Lubbock is exposed to many hazards, all of which have the potential for disrupting the
services to the community, causing casualties, and damaging or destroying public or private
property. A summary of our major hazards is provided in Figure 1. More detailed
information is provided in our Hazard Analysis, published separately.
Figure 1
HAZARD SUMMARY
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Likelihood of
Occurrence*
Estimated Impact on
Public Health & Safety
Estimated Impact
on Property
Hazard Type:
See below
Limited Moderate Major
Limited Moderate Major
Natural
Drought
HIGHLY LIKELY
LIMITED
LIMITED
Earthquake
UNLIKELY
LIMITED
LIMITED
Flash Flooding
UNLIKELY
LIMITED
LIMITED
Flooding river or tidal
LIKELY
MODERATE
MODERATE
Hurricane
UNLIKELY
NONE
NONE
Subsidence
UNLIKELY
NONE
NONE
Tornado
HIGHLY LIKELY
MAJOR
MAJOR
Wildfire
LIKELY
MODERATE
MODERATE
Winter Storm
HIGHLY LIKELY
MODERATE
MODERATE
Technological
Dam Failure
UNLIKELY
MODERATE
MODERATE
Ener /Fuel Shortage
OCCASIONAL
MODERATE
MODERATE
Hazmat/Oil Spill fixed site
HIGHLY LIKELY
MODERATE
MODERATE
Hazmat/Oil Spill (transport)
HIGHLY LIKELY
MODERATE
MODERATE
Major Structural Fire
HIGHLY LIKELY
MAJOR
MAJOR
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Nuclear Facility Incident
UNLIKELY
NONE
NONE
Water System Failure
LIKELY
MODERATE
MODERATE
Security
Civil Disorder
LIKELY
MODERATE
MODERATE
Enemy Military Attack
UNLIKELY
NONE
NONE
Terrorism
LIKELY
MAJOR
MAJOR
* Likelihood of Occurrence:
Unlikely, Occasional, Likely, or Highly Likely
B. Assumptions
1. The City/County of Lubbock will continue to be exposed to and subject to the impact of
those hazards described above and as well as lesser hazards and others that may
develop in the future.
2. It is possible for a major disaster to occur at any time, and at any place. In many cases,
dissemination of warning to the public and implementation of increased readiness
measures may be possible. However, some emergency situations occur with little or no
warning.
3. Outside assistance will be available in most emergency situations, affecting Lubbock.
Since it takes time to summon external assistance, it is essential for the Lubbock
community to be prepared to carry out the initial emergency response on an
independent basis without immediate support from others.
4. Proper mitigation actions, such as floodplain management, fire inspections, utilization of
NOAA Weather Radio, retro -fitting existing homes and building safe rooms in new
construction, and increased security where needed can prevent or reduce disaster -
related losses. Detailed emergency planning, training of emergency responders and
other personnel, and conducting periodic emergency drills and exercises can improve
our readiness to deal with emergency situations.
V. CONCEPT OF OPERATIONS
A. Objectives
The objectives of the City/County of Lubbock Emergency Management program are to
provide the planning and resources necessary to protect the health, safety, and welfare of
our citizens and preserve public and private property.
B. General
1. It is the local government's responsibility to protect the public health, safety, and welfare
of the citizens and preserve property from the effects of hazardous events. The
City/County of Lubbock to have the primary role in identifying and mitigating hazards,
preparing for and responding to, and managing the recovery from emergency/disaster
situations that affect the Lubbock community.
2. It impossible for government to do everything that is required to protect the lives and
property of our population. Therefore, citizens have the responsibility to prepare
themselves and their families to cope with emergency situations and manage their
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affairs and property in ways that will support the local government in managing
emergencies. The City/County of Lubbock will assist our citizens in carrying out these
responsibilities by providing public information and instructions prior to and during
emergency situations.
3. The City/County of Lubbock government is responsible for organizing, training, and
equipping local emergency responders and emergency management personnel,
providing appropriate emergency facilities, providing suitable warning and
communications systems, and for contracting for emergency services. The state and
federal governments offer programs that provide some assistance with portions of these
responsibilities.
4. To achieve our objectives, an emergency management program has been organized
that is both integrated (employs the resources of government, organized volunteer
groups, and businesses) and comprehensive (addresses mitigation, preparedness,
response, and recovery). This plan is one element of our preparedness activities.
5. This plan is based on an all -hazard approach to emergency planning. It addresses
general functions that may need to be performed during any emergency situation and is
not a collection of plans for specific types of incidents. For example, the warning annex
addresses techniques that can be used to warn the public during any emergency
situation, whatever the cause.
6. Departments and agencies tasked in this plan are expected to develop and keep current
standard operating guidelines that describe how emergency tasks will be performed.
Departments and agencies are charged with insuring the training and equipment
necessary for an appropriate response are in place and kept up-to-date.
7. This plan is based upon the concept that the emergency functions performed by the
departments/and or agencies that generally parallel their normal day-to-day functions.
To the extent possible, the same personnel and material resources used for day-to-day
activities will be employed during emergency situations. Because personnel and
equipment resources are limited, some routine functions that do not contribute directly to
the emergency may be suspended for the duration of an emergency. Where possible,
functions will be redirected to accomplish emergency tasks. However, it must be noted
that many of the services provided by local government must continue during the
response to the emergency/disaster.
8. We have adopted the National Incident Management System (NIMS) in accordance with
the President's Homeland Security Directive (HSPD)-5. Our adoption of NIMS will
provide a consistent approach to the effective management of situations involving
natural or man-made disasters, or terrorism. NIMS allows us to integrate our response
activities using a set of standardized organizational structures designed to improve
interoperability between all levels of government, private sector, and nongovernmental
organizations.
9. This plan, in accordance with the National Response Plan (NRP), is an integral part of
the national effort to prevent, and reduce America's vulnerability to terrorism, major
disasters, and other emergencies, minimize the damage and recover from attacks, major
disasters, and other emergencies that occur. In the event of an Incident of National
Significance, as defined in HSPD-5, we will integrate all operations with all levels of
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government, private sector, and nongovernmental organizations through the use of NRP
coordinating structures, processes, and protocols.
C. Operational Guidance
We will employ the six components of the NIMS in all operations, which will provide a
standardized framework that facilitates our operations in all phases of emergency
management. Attachment 7 provides further details on the NIMS.
1. Initial Response. Emergency responders are likely to be the first on the scene of an
emergency situation. They will normally take charge and remain in charge of the
incident until it is resolved or others who have legal authority to do so assume
responsibility. They will seek guidance and direction from the appropriate local officials
and seek technical assistance from state and federal agencies and industry where
appropriate.
2. Implementation of ICS
a. The first City/County of Lubbock emergency responder to arrive at the scene of an
emergency situation will implement the incident command system and serve as the
incident commander until relieved by a more senior or more qualified individual. The
incident commander will establish an incident command post (ICP) and provide an
assessment of the situation to local officials, identify response resources required,
and direct the on -scene response from the ICP. Once the assessment has been
completed, it shall be the responsibility of the Incident Commander (IC) to contact
Police/Fire dispatch to request the deployment of the Mobile Operations Vehicle
(MOV). In addition, it shall be the responsibility of the IC to request the deployment
of the Mobile Operations Trailer (MOT) as required, to support response operations.
b. For some types of emergency situations, a specific incident scene may not exist in
the initial response phase and the EOC may initiate response actions, such as
mobilizing personnel and equipment and issuing precautionary warning to the public.
As the potential threat becomes clearer and a specific impact site or sites identified,
an incident command post may be established, and direction and control of the
response transitioned to the Incident Commander.
3. Source and Use of Resources.
a. The City/County of Lubbock will use its own resources, all of which meet the
requirements for resource management in accordance with the NIMS, to respond to
emergency situations, purchasing supplies and equipment if necessary, and request
assistance if our resources are insufficient or inappropriate. §418.102 of the
Government Code provides that the Lubbock County should be the first channel
through which a municipality requests assistance when its resources are exceeded.
If additional resources are required, City/County of Lubbock will:
1) Summon those resources available to us pursuant to inter -local agreements.
See Attachment 6 to this plan, which summarizes the inter -local agreements and
identifies the officials authorized to request those resources.
2) Summon emergency service resources that we have contracted for.
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3) Request assistance from volunteer groups active in disasters.
4) Request assistance from industry or individuals who have resources needed to
deal with the emergency situation.
b. When external agencies respond to an emergency situation within the City/County of
Lubbock jurisdiction, we expect them to conform to the guidance and direction
provided by our incident commander, which will be in accordance with the NIMS.
D. Incident Command System (ICS)
The National Incident Management System (NIMS) is approved by the Department of
Homeland Security as a national standard to provide a unified structure for local, state
and federal emergency preparedness, response, recovery and mitigation activities. The
Incident Command System (ICS) is endorsed by Texas Homeland Security and the
Governor's Division of Emergency Management. Use of the National Incident
Management System (NIMS) strengthens response capabilities, promotes common
doctrine and principles, and integrates best practices for incident management; and the
Incident Command System (ICS) sets forth standardized procedures for managing
personnel, communications, facilities and resources. The City of Lubbock utilizes the
National Incident Management System — Incident Command System.
2. The City/County of Lubbock jurisdiction will employ ICS, an integral part of the NIMS, in
managing emergencies. ICS is both a strategy and a set of organizational arrangements
for directing and controlling field operations. It is designed to effectively integrate
resources from different agencies into a temporary emergency organization at an
incident site that can expand and contract with the magnitude of the incident and
resources on hand. A summary of ICS is provided in Attachment 7.
3. The incident commander is responsible for carrying out the ICS function of command --
managing the incident. The four major management activities that form the basis of ICS
are operations, planning, logistics, and finance/administration. For small-scale incidents,
the incident commander and one or two individuals may perform all of these functions.
For larger incidents, a number of individuals from different departments or agencies may
be assigned to separate staff sections charged with those functions.
4. An incident commander using response resources from one or two departments or
agencies can handle the majority of emergency situations. Departments or agencies
participating in this type of incident response will normally obtain support through their
own department or agency.
5. In emergency situations where other jurisdictions or the state or federal government are
providing significant response resources or technical assistance, it is generally desirable
to transition from the normal ICS structure to a Unified Command structure. This
arrangement helps to ensure that all participating agencies are involved in developing
objectives and strategies to deal with the emergency. Attachment 7 provides additional
information on Unified and Area Commands.
E. ICS - EOC Interface
1. For major emergencies and disasters, the Emergency Operations Center (EOC) will be
activated. When the EOC is activated, it is essential to establish a division of
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responsibilities between the incident command post and the EOC. A general division of
responsibilities is outlined below. It is essential that a precise division of responsibilities
be determined for specific emergency operations.
2. The incident commander (IC) is generally responsible for field operations, including:
a. Isolating the scene.
b. Directing and controlling the on -scene response to the emergency situation and
managing the emergency resources committed there.
c. Determining the need to warn population in the area of the incident and providing
emergency instructions to them.
d. Determining and implementing protective measures (evacuation or in-place
sheltering) for the population in the immediate area of the incident and for
emergency responders at the scene.
e. Implementing traffic control arrangements in and around the incident scene.
f. Requesting additional resources from the EOC.
3. The EOC is generally responsible for:
a. Providing resource support for the incident command operations.
b. Issuing community -wide warning.
c. Issuing instructions and providing information to the general public.
d. Organizing and implementing large-scale evacuation.
e. Organizing and implementing shelter and mass arrangements for evacuees.
f. Coordinating traffic control for large-scale evacuations.
g. Requesting assistance from the State and other external sources.
4. In some large-scale emergencies or disasters, emergency operations with different
objectives may be conducted at more than one location. In such situations, more than
one incident command operation may be established. If this situation occurs, a
transition to an Area Command or a Unified Area Command is desirable, and the
allocation of resources to specific field operations will be coordinated through the EOC.
5. it is particularly important that the allocation of resources to specific field operations be
coordinated through the EOC.
F. State, Federal, & Other Assistance
1. State & Federal Assistance
a. If City/County of Lubbock's local resources are inadequate to deal with an
emergency/disaster situation, assistance will be requested from the State. State
assistance is intended to supplement local resources and not substitute for such
resources, including mutual aid resources, equipment purchases or leases, or
resources covered by emergency service contracts.
b. Requests for state assistance should be made to the Disaster District Committee
(DDC) Chairperson, who is located at the Department of Public Safety District Office
at 4th Street and Avenue L in Lubbock. In essence, state emergency assistance to
local governments begins at the DDC level and the key person to validate a request
for, obtain, and provide that state assistance and support is the DDC Chairperson.
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A request for state assistance must be made by the Mayor and/or the County Judge
and may be made by telephone, fax, or email. The DDC Chairperson has the
authority to utilize all state resources within the district to respond to a request for
assistance, with the exception of the National Guard. Use of National Guard
resources requires approval of the Governor.
c. The Disaster District staff will forward requests for assistance that cannot be satisfied
by state resources within the district to the State Operations Center (SOC) in Austin
for action.
2. Other Assistance
a. If resources required to control an emergency situation are not available within the
State, the Governor may request assistance from other states pursuant to a number
of interstate compacts or from the federal government through the Federal
Emergency Management Agency (FEMA).
b. For major emergencies and disasters for which a Presidential declaration has been
issued, federal agencies may be mobilized to provide assistance to states and local
governments. The National Response Plan (NRP) describes the policies, planning
assumptions, concept of operations, and responsibilities of designated federal
agencies for various response and recovery functions. The Nuclear/Radiological
Incident Annex of the NRP addresses the federal response to major incidents
involving radioactive materials.
c. FEMA has the primary responsibility for coordinating federal disaster assistance. No
direct federal assistance is authorized prior to a Presidential emergency or disaster
declaration, but FEMA has limited authority to stage initial response resources near
the disaster site and activate command and control structures prior to a declaration
and the Department of Defense has the authority to commit its resources to save
lives prior to an emergency or disaster declaration. See Annex J, Recovery, for
additional information on the assistance that may be available during disaster
recovery.
d. The NRP applies to Stafford and non -Stafford Act incidents and is designed to
accommodate not only actual incidents, but also the threat of incidents. Therefore,
NRP implementation is possible under a greater range of incidents.
G. Emergency Authorities
1. Key federal, state, and local legal authorities pertaining to emergency management are
listed in Section I of this plan.
2. Texas statutes and the Executive Order of the Governor Relating to Emergency
Management provide local government, principally the chief elected official, with a
number of powers to control emergency situations. If necessary, we shall use these
powers during emergency situations. These powers include:
a. Emergency Declaration. In the event of riot or civil disorder, the Lubbock County
Judge and/or Mayor of the City of Lubbock may request the Governor to issue an
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emergency declaration for this jurisdiction and take action to control the situation.
Use of the emergency declaration is explained in Annex U, Legal.
b. Disaster Declaration. When an emergency situation has caused severe damage,
injury, or loss of life or it appears likely to do so, the Lubbock County Judge and/or
Mayor of the City of Lubbock may by executive order or proclamation declare a local
state of disaster. The County Judge and/or the Mayor may subsequently issue
orders or proclamations referencing that declaration to invoke certain emergency
powers granted the Governor in the Texas Disaster Act on an appropriate local scale
in order to cope with the disaster. These powers include:
1) Suspending procedural laws and rules to facilitate a timely response.
2) Using all available resources of government and commandeering private
property, subject to compensation, to cope with the disaster.
3) Restricting the movement of people and occupancy of premises.
4) Prohibiting the sale or transportation of certain substances.
5) Implementing price controls.
A local disaster declaration activates the recovery and rehabilitation aspects of this
plan. A local disaster declaration is required to obtain state and federal disaster
recovery assistance. See Annex U, Legal, for further information on disaster
declarations and procedures for invoking emergency powers.
c. Authority for Evacuations. State law provides a county judge or mayor with the
authority to order the evacuation of all or part of the population from a stricken or
threatened area within their respective jurisdictions.
3. Pursuant to Section 418.173 of the Texas Government Code, failure to comply with this
Emergency Management Plan or with a rule, order, or ordinance adopted under this
Emergency Management Plan is an offense. Punishment for said offense may include a
fine not to exceed $1,000 or confinement in jail for a term not to exceed 180 days.
H. Activities by Phases of Emergency Management
This plan addresses emergency actions that are conducted during all four phases of
emergency management.
a. Mitigation
The City/County of Lubbock jurisdiction will conduct mitigation activities as an
integral part of the emergency management program. Mitigation is intended to
eliminate hazards, reduce the probability of hazards causing an emergency situation,
or lessen the consequences of unavoidable hazards. Mitigation should be a pre -
disaster activity, although mitigation may also occur in the aftermath of an
emergency situation with the intent of avoiding repetition of the situation. Our
mitigation program is outlined in Annex P, Mitigation.
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b. Preparedness
The City/County of Lubbock jurisdiction will conduct preparedness activities to
develop the response capabilities needed in the event an emergency. Among the
preparedness activities included in our emergency management program are:
1) Providing emergency equipment and facilities.
2) Emergency planning, including maintaining this plan, its annexes, and
appropriate SOGs.
3) Conducting or arranging appropriate training for emergency responders,
emergency management personnel, other local officials, and volunteer groups
who assist us during emergencies.
4) Conducting periodic drills and exercises to test our plans and training.
c. Response
The City/County of Lubbock will respond to emergency situations effectively and
efficiently. The focus of most of this plan and its annexes is on planning for the
response to emergencies. Response operations are intended to resolve an
emergency situation while minimizing casualties and property damage. Response
activities include warning, emergency medical services, firefighting, law enforcement
operations, evacuation, shelter and mass care, emergency public information, search
and rescue, as well as other associated functions.
d. Recovery
If a disaster occurs, the City/County of Lubbock will carry out a recovery program
that involves both short-term and long-term efforts. Short-term operations seek to
restore vital services to the community and provide for the basic needs of the public.
Long-term recovery focuses on restoring the community to its normal state. The
federal government, pursuant to the Stafford Act, provides the vast majority of
disaster recovery assistance. The recovery process includes assistance to
individuals, businesses, and to government and other public institutions. Examples of
recovery programs include temporary housing, restoration of government services,
debris removal, restoration of utilities, disaster mental health services, and
reconstruction of damaged roads and bridges. Our recovery program is outlined in
Annex J, Recovery.
VI. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. Organization
1. General
The departments and agencies within the City/County of Lubbock jurisdiction have
emergency functions in addition to their normal day-to-day duties. During emergency
situations, our normal organizational arrangements are modified to facilitate emergency
operations. The City/County of Lubbock organizational structure for responding to
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emergencies includes an executive group, emergency services, and support services.
Attachment 3 depicts our emergency organization.
2. Executive Group
The Executive Group provides guidance and direction for emergency management
programs and for emergency response and recovery operations. The Executive Group
includes the County Judge, Mayor, City Manager, Deputy City Manager, Assistant City
Managers, Emergency Management Coordinator and Deputy Emergency Management
Coordinator., Fire Chief and Police Chief.
3. Emergency Services
Emergency Services include the Incident Commander and those departments, agencies,
and groups with primary emergency response actions. The incident commander is the
person in charge at the scene of an incident and will remain in charge until released by
the appropriate authority within the Executive Group.
4. Emergency Support Services
This group includes departments and agencies that support and sustain emergency
responders and also coordinate emergency assistance provided by organized volunteer
organizations, business and industry, and other sources.
5. Volunteer and Other Services
This group includes organized volunteer groups and businesses that have agreed to
provide certain support for emergency operations.
B. Assignment of Responsibilities
1. General
For most emergency functions, successful operations require a coordinated effort from a
number of departments, agencies, and groups. To facilitate a coordinated effort, elected
and appointed officials, departments and agency heads, and other personnel are
assigned primary responsibility for planning and coordinating specific emergency
functions. Generally, primary responsibility for an emergency function will be assigned
to an individual from the department or agency that has legal responsibility for that
function or possesses the most appropriate knowledge and skills. Other officials,
departments, and agencies may be assigned support responsibilities for specific
emergency functions. Attachment 4 summarizes the general emergency responsibilities
of local officials, department and agency heads, and other personnel.
2. The individual having primary responsibility for an emergency function is normally
responsible for coordinating preparation of and maintaining that portion of the
emergency management plan that addresses that function. Plan and annex
assignments are outlined in Attachment 5. Listed below are general responsibilities
assigned to the Executive Group, Emergency Services, Support Services, and other
Support Agencies. Additional specific responsibilities can be found the functional
annexes to this Basic Plan.
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3. Executive Group Responsibilities
a. The Mayor and/or County Judge will:
1) Establish objectives and priorities for the emergency management program and
provide general policy guidance on the conduct of that program.
2) Monitor the emergency response during disaster situations and provides
direction where appropriate.
3) With the assistance of the Public Information Officer, keep the public informed
during emergency situations.
4) With the assistance of the legal staff, declare a local state of disaster, request the
Governor declare a state of emergency, or invoke the emergency powers of
government when necessary.
5) Request assistance from other local governments or the State when necessary.
6) Direct activation of the EOC.
b. The City Manager/Deputy City Manager/Assistant City Managers will:
1) Implement the policies and decisions of the governing body relating to
emergency management.
2) Organize the emergency management program and identifies personnel,
equipment, and facility needs.
3) Assign emergency management program tasks to departments and agencies.
4) Ensure that departments and agencies participate in emergency planning,
training, and exercise activities.
5) Coordinate the operational response of local emergency services.
6) Coordinate activation of the EOC and supervise its operation.
c. The Emergency Management Coordinator/Deputy Emergency Management
Coordinator will:
1) Serve as the staff advisor to the County Judge, Mayor, City Manager and
Assistant City Managers on emergency management matters.
2) Keep the County Judge, Mayor, City Manager and governing body apprised of
the jurisdiction's preparedness status and emergency management needs.
3) Coordinate local planning and preparedness activities and the maintenance of
this plan.
4) Prepare and maintain a resource inventory.
5) Arrange appropriate training for local emergency management personnel and
emergency responders.
6) Coordinate periodic emergency exercises to test the emergency management
plan and training.
7) Manage the EOC, develop procedures for its operation, and conduct training for
those who staff it.
8) Activate the EOC when required.
9) Perform day-to-day liaison with the state emergency management staff and other
local emergency management personnel.
10) Coordinate with organized volunteer groups and businesses regarding
emergency operations.
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4. Common Responsibilities
All City/County of Lubbock emergency services and support services will:
a. Provide personnel, equipment, and supplies to support emergency operations upon
request.
b. Develop and maintain SOGs as required to ensure an expedient and timely response
to an emergency/disaster incident.
c. Provide trained personnel to staff the incident command post and EOC and conduct
emergency operations.
d. Provide current information on emergency resources for inclusion in the Resource
List in Appendix 1 to Annex M, Resource Management.
e. Report information regarding emergency situations and damage to facilities and
equipment to the Incident Commander or the EOC.
5. Emergency Services Responsibilities
a. The Incident Commander will:
1) Manage emergency response resources and operations at the incident site as
required to resolve the emergency situation and restore all services back to
normal operations.
2) Determine and implement required protective actions for response personnel and
the public at an incident scene.
b. Warning.
1) Primary responsibility for this function is assigned to the Emergency
Management Coordinator, Chief of Police, Lubbock County Sheriff,
Communications Supervisors, who will prepare and maintain Annex A (Warning)
to this plan along with all supporting SOGs.
2) Emergency tasks to be performed include:
a) Receive information on emergency situations.
b) Alert key local officials of emergency situations.
c) Disseminate warning information and instructions to the public through
available warning systems.
d) Disseminate warning and instructions to special facilities such as schools and
hospitals.
c. Communications.
1) Primary responsibility for this function is assigned to the City of Lubbock Chief
Information Officer, City of Lubbock Radio Shop Supervisor, and the Director of
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the Lubbock Emergency Communications District who will prepare and maintain
Annex B (Communications) to this plan along with all supporting SOGs.
2) Emergency tasks to be performed include:
a) Identify the communications systems available with the local area and
determine the connectivity of those systems.
b) Develop plans and procedures for coordinated use of the various
communications systems available in this jurisdiction during emergencies.
c) Determine and implement means of augmenting communications during
emergencies, including support by volunteer organizations.
d. Radiological Protection.
1) Primary responsibility for this function is assigned to the Lubbock Fire Chiefs and
Lubbock Fire Marshal who will prepare and maintain Annex D (Radiological
Protection) to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Maintain inventory of radiological equipment.
b) Ensure response forces include personnel with current training in radiological
monitoring and decontamination.
c) Respond to radiological incidents and terrorist incidents involving radiological
materials.
d) Make notification concerning radiological incidents to state and federal
authorities.
e. Evacuation.
1) Primary responsibility for this function is assigned to the Chief of Police and
Lubbock County Sheriff who will prepare and maintain Annex E (Evacuation) to
this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Identify areas where evacuation has been or may in the future and determine
of population at risk.
b) Perform evacuation planning for known risk areas to include route selection
and determination of traffic control requirements.
c) Develop simplified planning procedures for ad hoc evacuations.
d) Determine emergency public information requirements.
e) Perform evacuation planning for special needs facilities (schools, hospitals,
nursing homes, and other institutions).
f. Firefighting.
1) Primary responsibility for this function is assigned to the Lubbock Fire Chiefs and
Lubbock Fire Marshal who will prepare and maintain Annex F (Firefighting) to this
plan and supporting SOGs.
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2) Emergency tasks to be performed include:
a) Fire prevention activities.
b) Fire detection and control.
c) Hazardous material and oil spill response.
d) Terrorist incident response.
e) Evacuation support.
f) Post -incident reconnaissance and damage assessment.
g) Fire safety inspection of temporary shelters.
h) Prepare and maintain fire resource inventory.
g. Law Enforcement.
1) Primary responsibility for this function is assigned to the Chief of Police and
Lubbock County Sheriff who will prepare and maintain Annex G (Law
Enforcement) to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Maintenance of law and order.
b) Traffic control.
c) Terrorist incident response.
d) Provision of security for vital facilities, evacuated areas, and shelters.
e) Access control for damaged or contaminated areas.
f) Warning support.
g) Post -incident reconnaissance and damage assessment.
h) Prepare and maintain law enforcement resource inventory.
h. Health and Medical Services.
1) Primary responsibility for this function is assigned to the City of Lubbock Public
Health Director who will prepare and maintain Annex H (Health & Medical
Services) to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Coordinate health and medical care and EMS support during emergency
situations.
b) Public health information and education.
c) Inspection of food and water supplies.
d) Develop emergency public health regulations and orders.
e) Coordinate collection, identification, and interment of deceased victims.
Direction and Control.
1) Primary responsibility for this function is assigned to the EMC who will prepare
and maintain Annex N (Direction & Control) to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Direct and control our local operating forces.
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b) Maintain coordination with neighboring jurisdictions and the Disaster District
in the Lubbock community.
c) Maintain the EOC in an operating mode or be able to convert the designated
facility space into an operable EOC rapidly.
d) Assigns representatives, by title, to report to the EOC and develops
procedures for crisis training.
e) Develops and identifies the duties of the staff, use of displays and message
forms, and procedures for EOC activation.
f) Coordinates the evacuation of areas at risk.
Hazardous Materials & Oil Spill.
1) The primary responsibility for this function is assigned to the City of Lubbock
Emergency Management Coordinator, Lubbock Fire Chiefs and LEPC who will
prepare and maintain Annex Q (Hazardous Material & Oil Spill Response) to this
plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) In accordance with OSHA regulations, establish ICS to manage the response
to hazardous materials incidents.
b) Establish the hazmat incident functional areas (e.g., Hot Zone, Cool Zone,
Cold Zone, etc.)
c) Determine and implement requirements for personal protective equipment for
emergency responders.
d) Initiate appropriate actions to control and eliminate the hazard in accordance
with established hazmat response guidance and SOGs.
e) Determine areas at risk and which public protective actions, if any, should be
implemented.
D Apply appropriate firefighting techniques if the incident has resulted, or may
result in a fire.
g) Determines when affected areas may be safely reentered.
k. Search & Rescue.
1) The primary responsibility for this function is assigned to the Lubbock Fire Chief
who will prepare and maintain Annex F (Firefighting) to this plan and supporting
SOGs.
2) Emergency tasks to be performed include:
a) Coordinate and conduct search and rescue activities.
b) Identify requirements for specialized resources to support rescue operations.
c) Coordinate external technical assistance and equipment support for search
and rescue operations.
I. Terrorist Incident Response.
1) Primary responsibility for this function is assigned to the Chief of Police and
Lubbock County Sheriff who will prepare and maintain Annex V (Terrorist
Incident Response) to this plan and supporting SOGs.
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2) Emergency tasks to be performed include:
a) Coordinate and carry out defensive anti-terrorist activities, including criminal
intelligence, investigation, protection of facilities, and public awareness
activities.
b) Coordinate and carry out offensive counter -terrorist operations to neutralize
terrorist activities.
c) Carry out terrorism consequence operations conducted in the aftermath of a
terrorist incident to save lives and protect public and private property.
d) Ensure required notification of terrorist incidents is made to state and federal
authorities.
6. Support Services Responsibilities
a. Shelter and Mass Care.
1) Primary responsibility for this function is assigned to Assistant City Manager of
Community Services and Director of the South Plains Chapter of the American
Red Cross, who will prepare and maintain Annex C (Shelter and Mass Care) to
this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Perform emergency shelter and mass care planning.
b) Coordinate and conduct shelter and mass care operations with our other
departments, relief agencies, and volunteer groups.
b. Public Information.
1) Primary responsibility for this function is assigned to the City of Lubbock Chief of
Staff who will prepare and maintain Annex I (Public Information) to this plan and
supporting SOGs.
2) Emergency tasks to be performed include:
a) Establish a Joint Information Center (JIC).
b) Pursuant to the Joint Information System (JIS), compile and release
information and instructions for the public during emergency situations and
respond to questions relating to emergency operations.
c) Conduct on-going hazard awareness and public education programs.
d) Compile and release information and instructions for the public during
emergency situations and responds to questions relating to emergency
operations
e) Provide information to the media and the public during emergency situations.
f) Arrange for media briefings.
g) Compiles print and photo documentation of emergency situations.
c. Recovery.
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1) Primary responsibility for this function is assigned to the City of Lubbock
Assistant City Manager for Transportation and Public Works who will prepare and
maintain Annex J (Recovery) to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Establish and train a damage assessment team using local personnel.
Coordinate the efforts of that team with state and federal damage
assessment personnel who may be dispatched to assist us.
b) Assess and compile information on damage to public and private property
and needs of disaster victims and formulate and carry out programs to fill
those needs.
c) If damages are beyond our capability to deal with, compile information for
use by our elected officials in requesting state or federal disaster assistance.
d) If the jurisdiction is found to be eligible for state or federal disaster
assistance, coordinate with state and federal agencies to carry out
authorized recovery programs.
d. Public Works & Engineering.
1) Primary responsibility for this function is assigned to the City Engineer, ACM of
Transporation and Planning and the Deputy City Manager who will prepare and
maintain Annex K (Public Works & Engineering) to this plan and supporting
SOGs.
2) Emergency tasks to be performed include:
a) Protect government facilities and vital equipment where possible.
b) Assess damage to streets, bridges, traffic control devices, and other public
facilities.
c) Direct temporary repair of vital facilities.
d) Restore damaged roads and bridges.
e) Restore waste treatment and disposal systems.
D Arrange for debris removal.
g) General damage assessment support.
h) Building inspection support.
i) Provide specialized equipment to support emergency operations.
j) Support traffic control and search and rescue operations.
e. Utilities.
1) Primary responsibility for this function is assigned to the City of Lubbock Director
of Electric Utilities, City of Lubbock Director of Water Utilities, City of Lubbock
Chief Information Officer, Lubbock County Director of Public Works and Deputy
Emergency Management Coordinator who will prepare and maintain Annex L
(Energy and Utilities) to this plan and supporting SOGs.
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2) Emergency tasks to be performed include:
a) Prioritize restoration of utility service to vital facilities and other facilities.
b) Arrange for the provision of emergency power sources where required.
c) Identify requirements for emergency drinking water and portable toilets to the
department or agency responsible for mass care.
d) Assess damage to, repair, and restore public utilities.
e) Monitor recovery activities of privately -owned utilities.
f. Resource Management.
1) Primary responsibility for this function is assigned to the Chief Financial Officer,
and the Director of Purchasing and Contract Management who will prepare and
maintain Annex M (Resource Management) to this plan and supporting SOGs
2) Emergency tasks to be performed include:
a) Maintain an inventory of emergency resources.
b) During emergency operations, locates supplies, equipment, and personnel to
meet specific needs.
c) Maintain a list of suppliers for supplies and equipment needed immediately
in the aftermath of an emergency.
d) Establish emergency purchasing procedures and coordinate emergency
procurements.
e) Establish and maintain a manpower reserve and coordinate assignment of
reserve personnel to departments and agencies that require augmentation.
f) Coordinate transportation, sorting, temporary storage, and distribution of
resources during emergency situations.
g) Establish staging areas for resources, if required.
h) During emergency operations, identify to the Donations Management
Coordinator those goods, services, and personnel that are needed.
i) Maintain records of emergency -related expenditures for purchases and
personnel.
b. Human Services.
1) Primary responsibility for this function is assigned to the City of Lubbock Director
of Human Resources and the County Director of Human Resources to prepare
and maintain Annex O (Human Services) to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Identify emergency feeding sites.
b) Identify sources of clothing for disaster victims.
c) Secure emergency food supplies.
d) Coordinate the operation of shelter facilities, whether operated by local
government, local volunteer groups, or organized disaster relief agencies
such as the American Red Cross.
e) Coordinate special care requirements for disaster victims such as the aged,
special needs individuals, and others.
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f) Coordinate the provision of disaster mental health services to disaster
victims, emergency workers, and/or others suffering trauma due to the
emergency incident/disaster.
h. Hazard Mitigation.
1) The primary responsibility for this function is assigned to the Emergency
Management Coordinator and Deputy EMC who will prepare and maintain Annex
P (Hazard Mitigation) to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Maintain the local Hazard Analysis.
b) Identify beneficial pre -disaster hazard mitigation projects and seek approval
from local officials to implement such projects.
c) In the aftermath of an emergency, determine appropriate actions to mitigate
the situation and coordinate implementation of those actions.
d) Coordinate and carry out post -disaster hazard mitigation program.
i. Transportation.
1) The primary responsibility for this function is assigned to the ACM of Planning
and Transportation, County Director of Public Works, and Manager of CitiBus,
who will prepare and maintain Annex S (Transportation) to this plan and
supporting SOGs.
2) Emergency tasks to be performed include:
a) Identify local public and private transportation resources and coordinates their
use in emergencies.
b) Coordinate deployment of transportation equipment to support emergency
operations.
c) Establish and maintain a reserve pool of drivers, maintenance personnel,
parts, and tools.
d) Maintain records on use of transportation equipment and personnel for
purpose of possible reimbursement.
Donations Management.
1) The primary responsibility for this function is assigned to the Executive Director
of Community Services who will prepare and maintain Annex T (Donations
Management) to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Compile resource requirements identified by the Resource Management staff.
b) Solicit donations to meet known needs.
c) Establish and implement procedures to receive, accept or turn down offers of
donated goods and services, and provide instructions to donors of needed
goods or services.
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d) In coordination with the Resource Management staff, establish a facility to
receive, sort, and distribute donated goods.
k. Legal.
1) The primary responsibility for this function is assigned to the City Attorney and
Chief, Civil Division of Criminal District Attorney's Office who will prepare and
maintain Annex U (Legal) to this plan and supporting SOGs.
2) Emergency tasks to be performed include:
a) Advise local officials on emergency powers of local government and
procedures for invoking those measures.
b) Review and advise our officials on possible legal issues arising from disaster
operations.
c) Prepare and/or recommend legislation to implement the emergency powers
that may be required during and emergency.
d) Advise local officials and department heads on record-keeping requirements
and other documentation necessary for the exercising of emergency powers.
I. Department and agency heads not assigned a specific function in this plan will be
prepared to make their resources available for emergency duty at the direction of the
Executive Group.
7. Volunteer & Other Services
a. Volunteer Groups. The following are local volunteer agencies that can provide
disaster relief services and traditionally have coordinated their efforts with our local
government:
1) The South Plains Chapter of the American Red Cross.
Provides shelter management, feeding at fixed facilities and through mobile units,
first aid, replacement of eyeglasses and medications, provision of basic clothing,
and limited financial assistance to those affected by emergency situations. The
Red Cross also provides feeding for emergency workers.
2) The Salvation Army.
Provides emergency assistance to include mass and mobile feeding, temporary
shelter, counseling, missing person services, medical assistance, and the
warehousing and distribution of donated good including food clothing, and
household items. It also provides referrals to government and private agencies
for special services.
3) Southern Baptist Convention Disaster Relief.
Provides mobile feeding units staffed by volunteers. Active in providing disaster
childcare, the agency has several mobile childcare units. Can also assist with
clean-up activities, temporary repairs, reconstruction, counseling, and bilingual
services.
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4) RACES.
The Radio Amateur Civil Emergency Service provides amateur radio support for
emergency operations as directed by the Lubbock County Judge.
VII. DIRECTION AND CONTROL
A. General
The Mayor and/or the County Judge are responsible for establishing objectives and
policies for emergency management and providing general guidance for disaster
response and recovery operations, all in compliance with the NIMS. During disasters,
they may carry out those responsibilities from the EOC.
2. The Executive Group will provide overall direction of the response activities of all our
departments. During major emergencies and disaster, they will normally carry out those
responsibilities from the EOC.
3. The Emergency Management Coordinator will manage the EOC.
4. The Incident Commander, assisted by a staff sufficient for the tasks to be performed, will
manage the emergency response at an incident site.
5. During emergency operations, department heads retain administrative and policy control
over their employees and equipment. However, they will carry out mission assignments
directed by the incident commander. Each department and agency is responsible for
having its own operating procedures to be followed during response operations, but
interagency procedures, such a common communications protocol, has been adopted to
facilitate coordinated effort.
6. If our own resources are insufficient or inappropriate to deal with an emergency
situation, we may request assistance from other jurisdictions, organized volunteer
groups, or the State. The process for requesting State or Federal assistance is covered
in section V.F of this plan. External agencies are expected to conform to the general
guidance and directed provided by our senior decision -makers.
B. Emergency Facilities
Incident Command Post. Except when an emergency situation threatens, but has not
yet occurred, and those situations for which there is no specific hazard impact site (such
as a bioterrorism, severe winter storm, or area -wide utility outage), an incident command
post or command posts will be established in the vicinity of the incident site(s). As noted
previously, the incident commander will be responsible for directing the emergency
response and managing the resources at the incident scene.
2. Emergency Operation Center. When major emergencies and disasters have occurred or
appear imminent, we will activate our EOC, which is located in the basement of the
Municipal Square building, at 916 Texas Avenue.
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3. The following individuals are authorized to activate the EOC:
a. Emergency Management Coordinator or designee.
b. Members of the Executive Group.
4. The general responsibilities of the EOC are to:
a. Assemble accurate information on the emergency situation and current resource
data to allow local officials to make informed decisions on courses of action.
b. Working with representatives of emergency services, determine and prioritize
required response actions and coordinate their implementation.
c. Provide resource support for emergency operations.
d. Suspend or curtail government services, recommend the closure of schools and
businesses, and cancellation of public events.
e. Organize and activate large-scale evacuation and mass care operations.
f. Provide emergency information to the public.
5. Representatives of those departments and agencies assigned emergency functions in
this plan will staff the EOC. EOC operations are addressed in Annex N (Direction and
Control). The interface between the EOC and the incident command post is described in
paragraph V.E above.
6. The Alternate EOC is located at the Fire Department Communications Center, 1515
East Ursuline Avenue. This facility will be used if our primary EOC becomes unusable.
7. The City of Lubbock has a mobile command center with a MOV and MOT, operated by
the Lubbock Police Department Administrative Team, which may be used as an incident
command post. In addition, the mobile operations trailer may also be deployed at the
request of the Incident Commander. Additional resources include the Regional Mobile
Operations Vehicle and the County MOV.
C. Line of Succession
1. The line of succession for the County Judge is:
a. County Sheriff
b. Chief Deputy
c. Deputy Emergency Management Coordinator
2. The line of succession for the City Manager is:
a. Deputy City Manager
b. Assistant City Managers
c. Emergency Management Coordinator
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3. The line of succession for the Emergency Management Coordinator is:
a. District Fire Chief (as assigned by the Fire Chief)
b. Fire Captain (as assigned by the Fire Chief)
c. Administrative Lieutenant (as assigned by the Chief of Police)
4. The lines of succession for each of our department and agency heads shall be in
accordance with the SOGs established by those departments and agencies.
VIII. READINESS LEVELS
A. Many emergencies follow some recognizable build-up period during which actions can be
taken to achieve a gradually increasing state of readiness. The four -tier system will be used
to determine the appropriate readiness level for the jurisdiction. The Mayor, County Judge,
City Manager, and/or the Emergency Management Coordinator will determine the
Readiness Levels. General actions to be taken at each readiness level are outlined in the
annexes to this plan; more specific actions will be detailed in departmental or agency SOGs.
B. The following Readiness Levels will be used as a means of increasing our alert posture.
1. Level 4: Normal Conditions
a. Emergency incidents occur and local officials are notified. One or more departments
or agencies respond to handle the incident; an incident command post may be
established. Limited assistance may be requested from other jurisdictions pursuant
to established inter -local agreements.
b. The normal operations of government are not affected.
2. Level 3: Increased Readiness
a. Increased Readiness refers to a situation that presents a greater potential threat than
"Level 4", but poses no immediate threat to life and/or property. Increased readiness
actions may be appropriate when the situations similar to the following occur:
1) Tornado Watch indicates possibility of tornado development. Readiness actions
may include increased situation monitoring and placing selected staff on alert.
2) Flood Watch indicates flash flooding is possible due to heavy rains occurring or
expected to occur. Readiness actions may include increased situation -
monitoring, reconnaissance of known trouble spots, deploying warning signs.
3) Wildfire Threat. During periods of extreme wildfire threat, readiness actions may
include deploying additional resources to areas most at risk, arranging for
standby commercial water tanker support, conducting daily aerial
reconnaissance, or initiating burn bans.
4) Mass Gathering. For mass gatherings with previous history of problems,
readiness actions may include reviewing security, traffic control, fire protection,
and first aid planning with organizers and determining additional requirements.
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b. Declaration of "Level 3" will generally require the initiation of the "Increased
Readiness" activities identified in each Annex to this plan.
3. Level 2: High Readiness
a. High Readiness refers to a situation with a significant potential and probability of
causing loss of life and/or property. This condition will normally require some degree
of warning to the public. Actions could be triggered by severe weather warning
information issued by the National Weather Service such as:
1) Tornado Warning. Issued when a tornado has actually been sighted in the vicinity
or indicted by radio, and may strike in the local area. Readiness actions may
include activating the EOC, continuous situation monitoring, and notifying the
public about the warning.
2) Flood Warning. Issued to alert persons that flash flooding is imminent or
occurring on certain steams or designated areas, and immediate action should
be taken. Readiness actions may include notifying the public about the warning,
evacuating low-lying areas, open shelters to house evacuees, and continuous
situation monitoring.
3) Winter Storm Warning. Issued when heavy snow, sleet, or freezing rain are
forecast to occur separately or in a combination. Readiness actions may include
preparing for possible power outages, putting road crews on stand-by to clear
and/or sand the roads, and continuous situation monitoring.
4) Mass Gathering. Civil disorder with relatively large-scale localized violence is
imminent. Readiness actions may include increased law enforcement presence,
putting hospitals and fire departments on alert, and continuous situation
monitoring.
b. Declaration of a "Level 2" will generally require the initiation of the "High Readiness"
activities identified in each annex to this plan.
4. Level 1: Maximum Readiness
a. Maximum Readiness refers to situation that hazardous conditions are imminent.
This condition denotes a greater sense of danger and urgency than associated with
a "Level 2" event. Actions could also be generated by severe weather warning
information issued by the National Weather Service combined with factors making
the event more imminent.
1) Tropical Weather Threat. The evacuation decision period is nearing for an
approaching tropical weather system that may impact the local area. Readiness
actions may include continuous situation monitoring, cull activation of the EOC,
recommending precautionary actions for special facilities, placing emergency
personnel and equipment into position for emergency operations, and preparing
public transportation resources for evacuation support.
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2) Tornado Warning. Tornado has been sited especially close to a populated area
or moving towards a populated area. Readiness actions may include taking
immediate shelter and put damage assessment teams on stand-by.
3) Flood Warning. Flooding is imminent or occurring at specific locations.
Readiness actions may include evacuations, rescue teams on alert, sheltering
evacuees and/or others displaced by the flooding, and continuous monitoring of
the situation.
4) Mass Gathering. Civil disorder is about to erupt into large-scale and widespread
violence. Readiness actions may include having all EMS units on stand-by, all
law enforcement present for duty, notify the DDC that assistance may be needed
and keep them apprised of the situation, and continuous situation monitoring is
required.
5) Terrorism Incident.
6) Maior Hazmat Incident.
b. Declaration of "Level 1" will generally require the initiation of the "Maximum
Readiness" activities identified in each annex to this plan.
IX. ADMINISTRATION AND SUPPORT
A. Agreements and Contracts
Should our local resources prove to be inadequate during an emergency, requests will
be made for assistance from other local jurisdictions, other agencies, and industry in
accordance with existing mutual -aid agreements and contracts and those agreements
and contracts concluded during the emergency. Such assistance may include
equipment, supplies, or personnel. All agreements will be entered into by authorized
officials and should be in writing whenever possible. Agreements and contracts should
identify the local officials authorized to request assistance pursuant to those documents.
2. In an effort to facilitate assistance pursuant to mutual aid agreements, our available
resources are identified and are a part of the Texas Regional Response Network
(TRRN).
B. Reports
Hazardous Materials Spill Reporting. If we are responsible for a release of hazardous
materials of a type or quantity that must be reported to state and federal agencies, the
department or agency responsible for the spill shall make the required report. See
Annex Q, Hazardous Materials and Oil Spill Response, for more information. If the party
responsible for a reportable spill cannot be located, the Incident Commander shall
ensure that the required report(s) are made.
2. Initial Emergency Report. This short report should be prepared and transmitted by the
EOC when an on-going emergency incident appears likely to worsen and we may need
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assistance from other local governments or the State. See Annex N, Direction and
Control for the format and instructions for this report.
3. Situation Report. A daily situation report should be prepared and distributed by the
EOC during major emergencies or disasters. See Annex N, Direction and Control, for
the format of and instructions for this report.
4. Other Reports. Several other reports covering specific functions are described in the
annexes to this plan.
C. Records
1. Record Keeping for Emergency Operations
The City of Lubbock Chief Financial Officer, Director of Finance and County Auditor are
responsible for establishing the administrative controls necessary to manage the
expenditure of funds and to provide reasonable accountability and justification for
expenditures made to support emergency operations. This shall be done in accordance
with the established local fiscal policies and standard cost accounting procedures.
a. Activity Logs. The Incident Command Post and the EOC shall maintain accurate
logs recording key response activities, including:
1) Activation or deactivation of emergency facilities.
2) Emergency notifications to other local governments and to state and federal
agencies.
3) Significant changes in the emergency situation.
4) Major commitments of resources or requests for additional resources from
external sources.
5) Issuance of protective action recommendations to the public.
6) Evacuations.
7) Casualties.
8) Containment or termination of the incident.
b. Incident Costs. All department and agencies shall maintain records summarizing the
use of personnel, equipment, and supplies during the response to day-to-day
incidents to obtain an estimate of annual emergency response costs that can be
used as in preparing future department or agency budgets.
c. Emergency or Disaster Costs. For major emergencies or disasters, all departments
and agencies participating in the emergency response shall maintain detailed of
costs for emergency operations to include:
1) Personnel costs, especially overtime costs
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2) Equipment operations costs
3) Costs for leased or rented equipment
4) Costs for contract services to support emergency operations
5) Costs of specialized supplies expended for emergency operations
These records may be used to recover costs from the responsible party or insurers
or as a basis for requesting financial assistance for certain allowable response and
recovery costs from the state and/or federal government.
2. Preservation of Records
a. In order to continue normal government operations following an emergency situation
disaster, vital records must be protected. These include legal documents as well as
property and tax records. The principal causes of damage to records are fire and
water; therefore, essential records should be protected accordingly. Each agency is
responsible for preparation of annexes to this plan will include protection of vital
records in its SOGs.
b. If records are damaged during an emergency situation, we will seek professional
assistance to preserve and restore them.
D. Training
It will be the responsibility of each agency director to ensure that agency personnel, in
accordance with the NIMS, possess the level of training, experience, credentialing,
currency, physical and medical fitness, or capability for any positions they are tasked to fill.
E. Consumer Protection
Consumer complaints regarding alleged unfair or illegal business practices often occur in
the aftermath of a disaster. Such complaints will be referred to the City Attorney and the
Chief Civil Division of the Criminal District Attorneys Office who will pass such complaints to
the Consumer Protection Division of the Office of the Attorney General.
F. Post -Incident and Exercise Review
The County Judge, Mayor, City Manager and the EMC are responsible for organizing and
conducting a critique following the conclusion of a significant emergency event/incident or
exercise. The After Action Report (AAR) will entail both written and verbal input from all
appropriate participants. An Improvement Plan will be developed based on the deficiencies
identified, and an individual, department, or agency will be assigned responsibility for
correcting the deficiency and a due date shall be established for that action.
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X. PLAN DEVELOPMENT AND MAINTENANCE
A. Plan Development
The Mayor and/or the County Judge are responsible for approving and promulgating this
plan.
B. Distribution of Planning Documents
1. The Emergency Management Coordinator shall determine the distribution of this plan
and its annexes. In general, copies of plans and annexes should be distributed to those
individuals, departments, agencies, and organizations tasked in this document. Copies
should also be set-aside for the EOC and other emergency facilities.
2. The Basic Plan should include a distribution list (See Attachment 1 to this plan) that
indicates who receives copies of the basic plan and the various annexes to it. In
general, individuals who receive annexes to the basic plan should also receive a copy of
this plan, because the Basic Plan describes our emergency management organization
and basic operational concepts.
C. Review
Local officials shall review the Basic Plan and its annexes annually. The Mayor, County
Judge and Emergency Management Coordinator will establish a schedule for annual review
of planning documents by those tasked in them.
D. Update
This plan will be updated based upon deficiencies identified during actual emergency
situations and exercises and when changes in threat hazards, resources and
capabilities, or government structure occur.
2. The Basic Plan and its annexes must be revised or updated by a formal change at least
every five years. Responsibility for revising or updating the Basic Plan is assigned to
the Emergency Management Coordinator. Responsibility for revising or updating the
annexes to this plan is outlined in Section VI.B, Assignment of Responsibilities, as well
as in each annex. For details on the methods of updating planning documents as well
as more information on when changes should be made, refer to Chapter 3 of the
Division of Emergency Management (DEM) Local Emergency Management Planning
Guide (DEM -10).
3. Revised or updated planning documents will be provided to all departments, agencies,
and individuals tasked in those documents.
4. §418.043(4) of the Government Code provides that DEM shall review local emergency
management plans. The process for submitting new or updated planning documents to
DEM is described in Chapter 6 of the DEM -10. The EMC is responsible for submitting
copies of planning documents to our DEM Regional Liaison Officer for review.
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ATTACHMENTS:
1. Distribution List
2. References
3. Organization for Emergencies
4. Functional Responsibility Matrix
5. Annex Assignments
6. Summary of Agreements & Contracts
7. National Incident Management System
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ATTACHMENT 1
DISTRIBUTION LIST
Jurisdiction/Agency Plan
Basic Plan
Annexes
EOC Reference Library
2
All
County Judge/Mayor
1
All
City Manager
1
All
County Commissioners
1
All
EMC, DEMC
1
All
City Secretary
1
All
County Sheriff
2
All
Chief of Police
1
All
Constables
1
All
Fire Chief
2
All
Community Development Manager
1
C, E, O
City Health Director
1
C, D, H, O, Q
Chief Financial Officer
1
J, M
City Public Works Director/County Public Works Dir.
1
E, G, J, K, L
Director of Electric Utilities
1
J, K, L
Human Resources Director
1
C, M, O, T
City Attorney/Chief Civil Division CDA's Office
1
All
Justices of the Peace
1
G, H, N
Medical Examiner
1
G, H, N
RACES Officer
1
All
Radiological Officer
1
D, E, Q
Covenant Hospital/University Medical Center
1
C, E, S
Animal Control Manager
1
E, H
Lubbock ISD Safety Director
1
C, E, H, O
Independent School Districts within Lubbock County
1
C, E, O, S
LEPC
1
All
American Red Cross
1
C, E,J, O, T
The Salvation Army
1
C, E,J, O, T
Southern Baptist Convention Disaster Relief
1
C, E, J, O, T
CitiBus
1
S
DEM Regional Liaison Officer
1
All
Director of Public Works
1
J, M, T
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ATTACHMENT 2
REFERENCES
1. Texas Department of Public Safety, Division of Emergency Management, Local Emergency
Management Planning Guide, DEM -10
2. Texas Department of Public Safety, Division of Emergency Management, Disaster Recovery
Manual
3. Texas Department of Public Safety, Division of Emergency Management, Mitigation
Handbook
4. FEMA, Independent Study Course, IS -288: The Role of Voluntary Organizations in
Emergency Management
5. FEMA, State and Local Guide (SLG) 101: Guide for All -Hazard Emergency Operations
Planning
6. U. S. Department of Homeland Security, National Response Plan
7. 791h Texas Legislature, House Bill 3111
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ATTACHMENT 3
ORGANIZATION FOR EMERGENCY MANAGEMENT
City of Lubbock Organization Chart is on file in the EOC.
Lubbock County Organization Chart is on file in the EOC.
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ATTACHMENT 4
EMERGENCY MANAGEMENT FUNCTIONAL RESPONSIBILITIES
P — INDICATES PRIMARY RESPONSIBILITY
S — INDICATES SUPPORT RESPONSIBILITY
C — INDICATES COORDINATION RESPONSIBILITY
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ATTACHMENT 5
ANNEX ASSIGNMENTS
ANNEX
ASSIGNED TO:
Annex A:
Warning
Chief of Police/Sheriff/EMC/Com Ctr Mgrs
Annex B:
Communications
EMC/Radio Shop Supervisor/County Sheriff/
CIO
Annex C:
Shelter & Mass Care
ACM Community Services; /EMC/South Plains
Chapter of American Red Cross
Annex D:
Radiological Protection
Fire Chief/Fire Marshal
Annex E:
Evacuation
Chief of Police/Count Sheriff/EMC
Annex F:
Firefighting
Fire Chief/Fire Marshal/EMC/President of
Lubbock County Firefighters Association
Annex G:
Law Enforcement
Chief of Police/County Sheriff
Annex H:
Health and Medical Services
Lubbock Public Health Director
Annex I:
Public Information
County Judge/EMC/Chief of Staff
Annex J:
Recovery
ACM Planning and Transportation/ County
Director of Public Works
Annex K:
Public Works & Engineering
Deputy City Manager, , Public Works
Director/County Director of Public Works/City
Engineer
Annex L:
Utilities
Director of Electric Utilities/City Public Works
Director/County Director of Public Works/City
Engineer/CIO / Lubbock County Judge
Annex M:
Resource Management
City of Lubbock Chief Financial Officer/
EMC/City Purchasing Manager/ / County
Director of Purchasing
Annex N:
Direction & Control
City Manager/County Judge/EMC
Annex O:
Human Services
City Human Resources Director/County
Human Resources Director/EMC
Annex P:
Hazard Mitigation
County Director of Public Works/EMC
Annex Q:
Hazardous Materials & Oil Spill
Response
Fire Chief/EMC
Annex R:
Search & Rescue
Fire Chief
Annex S:
Transportation
ACM of Planning and Transportation/EMC/
County Director of Public Works/ Manager of
Citibus
Annex T:
Donations Management
Executive Director Community Services /EMC
Annex U:
Legal
City Attorney/County Attorney/EMC
Annex V:
Terrorist Incident Response
Chief of Police/Count Sheriff/EMC
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ATTACHMENT 6
SUMMARY OF AGREEMENTS & CONTRACTS
Agreements:
■ Lubbock Fire Department Mutual Aid Agreements of jurisdictions contiguous to
Lubbock
Fire & Specialty Teams: Wolfforth, Slaton and Abernathy
Fire Teams: New Deal, Shallowater, Idalou, and Buffalo Springs Lake
■ South Plains Association of Governments (COG) Mutual Aid Agreement
15 Counties — 62 Jurisdictions
■ Vendor Memorandums of Agreement
■ Lubbock County Bomb Response Unit Agreement
All Agreements are on file in the EOC and the City of
Lubbock Secretary's Office.
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ATTACHMENT 7
NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) SUMMARY
A. BACKGROUND
NIMS is a comprehensive, national approach to incident management that is applicable
to all jurisdictional levels and across functional disciplines. This system is suitable
across a wide range of incidents and hazard scenarios, regardless of size or complexity.
It provides a flexible framework for all phases of incident management, as well as
requirements for processes, procedures, and systems designed to improve
interoperability.
2. NIMS is a multifaceted system that provides a national framework for preparing for,
preventing, responding to, and recovering from domestic incidents.
B. COMPONENTS
Command and Management. The incident management structures employed by NIMS
can be used to manage emergency incidents or non -emergency events such as
celebrations. The system works equally well for small incidents and large-scale
emergency situations. The system has built-in flexibility to grow or shrink depending on
current needs. It is a standardized system, so personnel from a variety of agencies and
geographic locations can be rapidly incorporated into a common management structure.
a. Incident Management System. A system that can be used to manage emergency
incidents or non -emergency events such as celebrations.
1) FEATURES OF ICS
ICS has a number of features that work together to make it a real management
system. Among the primary attributes of ICS are:
a) Common Terminology. ICS requires the use of common terminology, such as
the use of standard titles for facilities and positions within an organization, to
ensure efficient and clear communications.
b) Organizational Resources. All resources including personnel, facilities, major
equipment, and supply items used to support incident management activities
must be "typed" with respect to capability. This typing will minimize confusion
and enhance interoperability.
c) Manageable Span of Control. Span of control should ideally vary from three
to seven. Anything less or more requires expansion or consolidation of the
organization.
d) Organizational Facilities. Common terminology is used to define incident
facilities, the activities conducted at these facilities, and the organizational
positions that can be found working there.
7-1
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3/07
e) Use of Position Titles. All ICS positions have distinct titles.
f) Reliance on an Incident Action Plan. The incident action plan, which may be
verbal or written, is intended to provide supervisory personnel a common
understanding of the situation and direction for future action. The plan
includes a statement of objectives, organizational description, assignments,
and support material such as maps. Written plans are desirable when two or
more jurisdictions are involved, when state and/or federal agencies are
assisting local response personnel, or there has been significant turnover in
the incident staff.
g) Integrated Communications. Integrated communications includes interfacing
disparate communications as effectively as possible, planning for the use of
all available systems and frequencies, and requiring the use of clear text in
communications.
h) Accountability. ICS is based on an orderly chain of command, check-in for all
responders, and only one supervisor for each responder.
2) UNIFIED COMMAND
a) Unified Command is a variant of ICS used when there is more than one
agency or jurisdiction with responsibility for the incident or when personnel
and equipment from a number of different agencies or jurisdictions are
responding to it. This might occur when the incident site crosses
jurisdictional boundaries or when an emergency situation involves matters for
which state and/or federal agencies have regulatory responsibility or legal
requirements.
b) ICS Unified Command is intended to integrate the efforts of multiple agencies
and jurisdictions. The major change from a normal ICS structure is at the top.
In a Unified command, senior representatives of each agency or jurisdiction
responding to the incident collectively agree on objectives, priorities, and an
overall strategy or strategies to accomplish objectives; approve a coordinated
Incident Action Plan; and designate an Operations Section Chief. The
Operations Section Chief is responsible for managing available resources to
achieve objectives. Agency and jurisdictional resources remain under the
administrative control of their agencies or jurisdictions, but respond to mission
assignments and direction provided by the Operations Section Chief based
on the requirements of the Incident Action Plan.
3) AREA COMMAND
a) An Area Command is intended for situations where there are multiple
incidents that are each being managed by an ICS organization or to oversee
the management of large or multiple incidents to which several Incident
Management Teams have been assigned. Area Command becomes Unified
Area Command when incidents are multijurisdictional.
7-2
Ver 2
3/07
b) The organization of an Area Command is different from a Unified Command
in that there is no operations section, since all operations are conducted on -
scene, at the separate ICPs.
b. Multiagency Coordination Systems. Multiagency coordination systems may be
required for incidents that require higher level resource management or information
management. The components of multiagency coordination systems include
facilities, equipment, EOCs, specific multiagency coordination entities, personnel,
procedures, and communications; all of which are integrated into a common
framework for coordinating and supporting incident management.
c. Public Information. The NIMS system fully integrates the ICS Joint Information
System (JIS) and the Joint Information Center (JIC). The JIC is a physical location
where public information staff involved in incident management activities can
collocate to perform critical emergency information, crisis communications, and
public affairs functions. More information on JICs can be obtained in the DHS
National Incident Management System Plan, dated March 2004.
2. Preparedness. Preparedness activities include planning, training, and exercises as well
as certification of response personnel, and equipment acquisition and certification.
Activities would also include the creation of mutual aid agreements and Emergency
Management Assistance Compacts. Any public information activities such as
publication management would also be preparedness activities.
3. Resource Management. All resources, such as equipment and personnel, must be
identified and typed. Systems for describing, inventorying, requesting, and tracking
resources must also be established.
4. Communications and Information Management. Adherence to NIMS specified standards
by all agencies ensures interoperability and compatibility in communications and
information management.
5. Supporting Technologies. This would include any technologies that enhance the
capabilities essential to implementing the NIMS. For instance, voice and data
communication systems, resource tracking systems, or data display systems.
6. Ongoing Management and Maintenance. The NIMS Integration Center provides
strategic direction and oversight in support of routine review and continual refinement of
both the system and its components over the long term.
7-3
Ver 2
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Resolution No. 2011-RO276
ANNEX U
LEGAL
LUBBOCK
Ver 2 01/07
Planning Standards Checklist for Annex U, Legal
Jurisdiction(s): City/County of Lubbock
Annex Date: September 30, 2004 Date of most recent change, if any: January 31, 2007
(The date that appears on the signature page)
Note: The annex will be considered deficient if the italicized standards are not met.
Ver 2 01/07
This Annex shall:
Section/paragraph
I. Authority
U-1.
Identify local, state, and federal legal authorities pertinent to the
subject of the annex, in addition to those cited in the basic plan.
I.
II. Purpose
U-2.
Include a purpose statement that describes the reason for
development of the annex.
11.
III. Explanation of Terms
U-3
Explain and/or define terms and acronyms used in the annex.
III.
IV. Situation & Assumptions
U-4.
Include a situation statement related to the subject of the annex or
refer to the general situation information contained in the basic
Ian.
IV.A
U-5.
Include a list of assumptions used in planning for legal services
during emergency situations.
IV.13
V. Concept of Operations
U-6.
Outline the process for requesting an emergency declaration by the
Governor for a local emergency situation.
V.A
U-7
Outline the process for issuing, extending, and terminating a local
disaster declaration.
V.A.2a,c
U-8
Outline the process for invoking the emergency powers of the chief
elected official of the durisdiction during a disaster.
V.B
U-9.
Include a list of actions by phases of emergency management to
be taken to ensure adequate legal services during emergency
situations.
V.B
VI. Organization & Assignment of Responsibilities
U-10. Describe or depict the legal services organization that will support
the jurisdiction during emergency situations.
VI.A
U-11.
Include a listing by organization and/or position of the legal service
tasks to be performed.
VI. B
VII. Direction & Control
U-12.
Identify by position the individual who will oversee the provision of
legal services during emergency situations.
VI I.A
VIII. Readiness Levels
U-13.
Describe actions to be taken at various readiness levels.
VIII.
IX. Administration & Support
U-14.
Include policies on maintaining/preserving records and training.
IX.
Ver 2 01/07
FOR LOCAL GOVERNMENT USE Signature Date
This Checklist Completed By
FOR GDEM USE Initials Date
GDEM Regional Liaison Officer Review
GM Preparedness Section Processing
Ver 2 01/07
X. Annex Development & Maintenance
U-13.
Specify the individual(s) by position responsible for developing and
X.A
maintaining the annex.
XI. References
U-14.
Identifies references pertinent to the content of the annex.
XI.
Other
U-17
Includes sample documents for requesting an emergency
Appendices 1-5
declaration, issuing, extending or terminating a disaster
declaration, and invoking emergency owers.
U-18
Includes sample documents for prohibiting or restricting outdoor
Appendices 6-7
burning during periods of high wildfire threat (county and
inter'urisdictional plans only).
FOR LOCAL GOVERNMENT USE Signature Date
This Checklist Completed By
FOR GDEM USE Initials Date
GDEM Regional Liaison Officer Review
GM Preparedness Section Processing
Ver 2 01/07
Ver 2 01/07
Ken
APPROVAL & IMPLEMENTATION
icy Management Coordinator
i
Anita Burgess
City Attorney
B.J. ` eni" Hemmeline
County Attorney
1 71W..W1S1111F1
Annex U
Legal
5V---3 f�
Date
—9/34
Dat
ro j1g10y
Date '
RECORD OF CHANGES
Annex U
Legal
Date of
Change # Chane Entered By Date Entered
1 1-19-07 Sandy Fortenber 1-17-07
Ver 2 01/07
ANNEX U
LEGAL
I. AUTHORITY
A. See Section I of the Basic Plan for general authorities.
B. Texas Government Code, Chapter 791 (Interlocal Cooperation Contracts).
C. Texas Local Government Code, Chapter 203 (Management and Preservation of Records).
D. Texas Local Government Code, Chapter 240 (Miscellaneous Regulatory Powers of
Counties).
II. PURPOSE
The purpose of this annex is to make provisions for legal services during emergency situations
or when such situations appear imminent and to provide guidance for invoking the emergency
powers of government when necessary.
III. EXPLANATION OF TERMS
A. Acronyms
EOC
Emergency Operations Center
EMC
Emergency Management Coordinator
FEMA
Federal Emergency Management Agency
IC
Incident Commander
SOGs
Standard Operating Guidelines
TAC
Texas Administrative Code
TGC
Texas Government Code
IV. SITUATION AND ASSUMPTIONS
A. Situation
The City/County of Lubbock is at risk from a number of hazards that could threaten public
health and safety and personal and government property; see Section IV.A of the basic plan
for a summary of these hazards. Legal issues requiring timely resolution may arise during
pre -disaster hazard mitigation designed to lessen the effects of known hazards, during pre -
disaster preparedness activities designed to enhance the local capability to respond to a
disaster, during the actual response to a disaster, or during the post -disaster recovery
process.
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B. Assumptions
1. Local emergency preparedness plans and programs should have a sound legal basis.
2. In responding to major emergencies and disasters, local officials may be required to take
extraordinary measures to protect public health and safety and preserve property and
they will probably require timely advice regarding the legality of proposed measures.
3. Implementation of measures to protect public health and safety and preserve property
during an emergency as recovery and mitigation activities undertaken after a disaster
generally require issuance of appropriate legal documents, which should be prepared by
competent legal service professionals.
V. CONCEPT OF OPERATIONS.
A. General
1. Emergency Declaration.
a. Pursuant to Chapter 433 , TGC, the Mayor and/or County Judge of the Lubbock
jurisdiction may request the Governor declare a state of emergency for the
jurisdiction or a portion thereof. For purposes of this statute, an emergency exists in
the following situations: riot or unlawful assembly by three or more persons acting
together by use of force or violence, the existence of a clear and present danger of
violence, or a natural or man-made disaster. The Governor may proclaim a state of
emergency and issue directives to control and terminate the emergency and protect
life and property. Directives issued by the Governor for a state of emergency expire
72 hours after issuance; however, successive states of emergency may be declared
by the Governor. A sample request for an emergency declaration is provided in
Appendix 1.
b. The emergency declaration process is generally not used for natural or man-made
disasters because: (1) it requires action by the Governor to resolve local problems
rather than facilitating action by local officials, (2) the Governor's directives require
advance notice before they become effective, and (3) directives are of very limited
duration — 72 hours. Hence, a disaster declaration may be more appropriate for
responding to natural or technological emergencies. An emergency declaration may
be appropriate for security -related incidents where local law enforcement resources
are inadequate to handle the situation.
c. If the actions taken by the Governor after an initial emergency declaration do not
resolve the emergency situation, the chief elected official or governing body may
request that the emergency declaration be continued. And if the local emergency
situation that was the basis for an emergency declaration is resolved before the
Governor's directives expire, it is desirable to advise the Governor that the
emergency declaration is no longer required.
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2. Disaster Declaration
a. The Texas Disaster Act, Chapter 418, TGC, provides that the Mayor and/or the
County Judge may declare a local state of disaster. A disaster declaration may be
issued when a disaster has occurred or appears imminent. The disaster declaration
process typically used by the chief elected officials to respond to or recover from a
significant natural or man-made disaster. A sample disaster declaration is provided
in Appendix 2. Copies of a disaster declaration should be filed with the Division of
Emergency Management and the County Clerk and City Secretary.
b. The Executive Order of the Governor Relating to Emergency Management provides
that the Mayor and/or the County Judge may, when a state of disaster has been
declared, exercise similar powers on an appropriate local scale as have been
granted to the Governor in the Disaster Act. Among those powers is the authority to
suspend procedural laws and rules, use public and private resources to respond to
the disaster, control the movement of people, restrict the sale and transportation of
certain items, and take a number of other actions. Once a state of disaster is
declared, a city or county may enact an emergency ordinance or order describing the
specific emergency regulations that are to be put into effect during the disaster. A
sample emergency powers ordinance is provided in Appendix 5.
c. A disaster declaration may not be continued in force for more than seven days
unless renewed by the Commissioners' Court and/or the City Council. A sample
ordinance/court order extending a disaster declaration is provided in Appendix 3.
The Commissioners' Court and/or the City Council may terminate a state of disaster
at any time; this approach is typically used when the threat that gave rise to the
disaster declaration has subsided. Alternatively, the Commissioners' Court and/or
the City Council may chose to simply let the declaration expire by taking no action to
extend it. A sample ordinance/court order terminating a disaster declaration is
provided in Appendix 4.
3. Authority for Evacuations. State law provides a county judge or mayor with the authority
to order the evacuation of all or part of the population from a stricken or threatened area
within their respective jurisdictions.
4. County Regulation of Outdoor Burning & Use of Fireworks
One of the effects of drought conditions is an increased threat of wildfires. Many
municipalities have enacted ordinances that prohibit or restrict open fires within their
corporate limits at all times. The Local Government Code gives Lubbock County
authority to mitigate the risk of wildfire by restricting outdoor burning and the use of
fireworks in unincorporated areas under certain circumstances.
a. Pursuant to §352.081 of the Local Government Code, counties may restrict outdoor
burning if drought conditions have been determined by the Texas Forest Service to
exist and county officials find that circumstances exist in all or parts of the
unincorporated areas of the county such that outdoor burning would create a public
safety hazard. The normal procedure for implementing restrictions on outdoor
burning is for the county judge to issue a disaster declaration pursuant to the Texas
Disaster Act based on the imminent threat of wildfire. Then the commissioners court
issues an emergency order restricting outdoor burning in all unincorporated areas of
Ver 2 01/07
the county or portions of those areas. A sample disaster declaration based on a
threat of wildfire is provided in Appendix 6. A sample commissioners' court order
banning outdoor burning is provided in Appendix 7.
b. Pursuant to §352.051 of the Local Government Code, counties may restrict the use
of fireworks in unincorporated areas of the county if drought conditions have been
determined to exist by the Texas Forest Service. The normal process for
implementing a fireworks ban is issuance of a commissioner's court order. Such
orders must be issued by June 15th for the Fourth of July fireworks season and by
December 15 for the December fireworks season.
B. Activities by Phases of Emergency Management
1. Mitigation
a. Brief the elected officials and department heads on possible liabilities arising from
disaster operations, procedures for invoking the emergency powers of government,
and legal documents relating to emergency powers.
b. Maintain current copies of existing disaster -related laws, regulations, and orders.
c. Develop local procedures for invoking emergency powers.
d. Prepare legal documents for approval by elected officials.
2. Preparedness
a. Ensure the City/County of Lubbock emergency call rosters include the City/County
Attorneys, who should maintain current telephone numbers and addresses for the
legal staff.
b. Review plans/procedures and make changes as required
c. Review mutual aid agreements submitted to the Lubbock jurisdiction for approval
and prepare mutual aid agreements to be submitted to other jurisdictions for
approval.
3. Response
a. Advise the Mayor and County Judge on legal implications of response activities.
b. If required, prepare, have approved and signed, and disseminate legal documents
declaring a disaster, terminating a disaster declaration, or invoking emergency
powers.
c. If required, advise the Incident Commander (IC) on legal matters, such as
emergency proclamations, legality of evacuation orders, and legal rights and
restrictions pertaining to media access.
Ver 2 01/07
4. Recovery
a. Advise City/County officials on legal aspects of recovery operations.
b. Assist City/County officials in preparing emergency ordinances, permits, applications
for state or federal assistance, grant applications, and, if necessary, litigation.
VI. ORGANIZATION & ASSIGNMENT RESPONSIBILITIES
A. General
Overall responsibility for providing legal services to the Mayor, County Judge, City Council,
County Commissioners' Court, department heads and other local officials during an
emergency rests with the City and County Attorneys. The City/County of Lubbock Attorneys
will be assisted by their subordinates.
B. Task Assignments
1. Mayor and County Judge will:
a. Take such actions that are legal and necessary to manage the disaster at hand.
b. If the situation warrants, may declare a local state of disaster. Issuance of a local
disaster declaration is advisable if an emergency situation has resulted in substantial
damage to privately -owned or government property and state or federal assistance
will be needed to recover from the incident. If a local disaster declaration is issued, it
shall be given prompt and general publicity.
c. If the situation warrants, may request the Governor to declare a state of emergency.
d. If requesting state assistance to cope with a local disaster, should attach copies of
any local disaster declaration that has been issued to the request for state
assistance. See Annex J, Damage Assessment, for further information.
2. City and County Attorney will:
a. Advise the City of Lubbock and Lubbock County officials on emergency powers of
local government and necessary procedures for invocations of measures to:
1) Suspend procedural laws and rules;
2) Establish curfews;
3) Restrict or deny access to a disaster area;
4) Control the movement of persons and occupancy of premises in a disaster area;
5) Implement wage, price, and rent controls;
6) Establish rationing for critical supplies;
7) Limit or restrict use of water or other utilities;
8) Use any publicly owned resource to respond to the disaster
9) Commandeer private property, subject to compensation requirements, to
respond to the disaster; and
Ver 2 01/07
10) Remove debris from publicly or privately owned property
11) Restrict outdoor burning and use of fireworks
b. Review and advise Lubbock officials on possible liabilities arising from disaster
operations, including the exercising of any or all of the above powers.
c. Prepare and recommend legislation to implement the emergency powers that may
be required during an emergency.
d. Advise Lubbock officials and department heads on record keeping requirements and
other documentation necessary for the exercising of emergency powers.
e. Prepare and keep current this annex.
f. During an emergency, report instances of overcharging for emergency supplies,
equipment, and repair materials to the Consumer Affairs section of the Office of the
Attorney General.
3. City Secretary and County Clerk will:
a. Attest all documents.
b. Publish required agendas.
c. Record all public meetings.
d. Ensure proper protection of all records.
e. Receive a copy of disaster declarations and documents extending or terminating a
state of disaster.
VII. DIRECTION AND CONTROL
A. General. The City/County of Lubbock Attorneys are responsible for providing legal services
to the County Judge, Mayor, City Council and department heads and for preparing all legal
documents necessary for the conduct of emergency operations and the exercise of
emergency powers. Supervisors will exercise their usual supervisory responsibilities over
legal personnel.
B. Coordination. The City/County of Lubbock Attorneys will designate a person to coordinate
with the County Judge, Mayor and the EOC, if activated. The City/County of Lubbock
Attorneys will identify staff members to be called for emergency duty and will designate
those responsible for contacting such staff members.
C. Line of Succession. The line of succession for legal services personnel will be:
City of Lubbock: Lubbock County:
1. City Attorney 1. Civil Chief, Criminal D.A.'s Office
2. First Assistant City Attorney 2. Assistant Criminal District Attorney
Ver 2 01/07
VIII. READINESS LEVELS
A. Readiness Level 4 — Normal Conditions
See the mitigation and preparedness activities in paragraphs V.13.1) and V.13.2) above.
B. Readiness Level 3 - Increased Readiness
The City/County of Lubbock Attorneys will review the potential emergency situation,
determine staff availability, and review emergency tasks assigned in the emergency
management plan and this annex.
2. The City/County of Lubbock Attorneys will designate the personnel on call for
emergency duty.
C. Readiness Level 2 — High Readiness
1. Senior Lubbock officials and department heads will be briefed on the legal ramifications,
if any, of the potential emergency situation.
2. The City/County of Lubbock Attorneys will brief the legal staff on the potential
emergency situation and plans to deal with it should it occur and ensure that on-call staff
members are available by telephone and ready to report for duty if called.
D. Readiness Level 1 — Maximum Readiness
The designated on call legal services representative will proceed to the EOC if requested.
IX. DIRECTION AND CONTROL
A. Maintenance of Records. All records generated during an emergency will be collected and
filed in an orderly manner so a record of events is preserved for use in determining
response costs, settling claims, and updating emergency plans and procedures.
B. Preservation of Records. Vital legal records should be protected from the effects of
disaster to the maximum extent feasible. Should records be damaged during an emergency
situation, professional assistance in preserving and restoring those records should be
obtained from a firm specializing in these tasks as soon as possible.
C. Training. Legal services personnel who will be participating in EOC operations shall
receive training on the operating procedures for that facility.
Ver 2 01/07
X. ADMINISTRATION AND SUPPORT
A. Development. The City/County of Lubbock Attorneys are responsible for developing and
maintaining this annex.
B. Maintenance. This annex will be reviewed annually and updated in accordance with the
schedule outlined in Section X of the Basic Plan.
XI. ANNEX DEVELOPMENT AND MAINTENANCE
A. The City and County Attorney and Emergency Management Coordinator are responsible
for the development and maintenance along with annual review and necessary updating of
this Annex.
B. This annex will be reviewed annually with a simulated emergency being conducted. Any
deficiencies found during that test will cause this annex to be updated. Changes made to
the annex will be distributed to those agencies assigned tasks in this annex.
XII. REFERENCES
A. Division of Emergency Management Local Emergency Management Planning Guide (DEM -
10).
B. FEMA Guide for All -Hazard Emergency Operations Planning (SLG -101)
APPENDICES:
Appendix1 .........................................
Appendix2 ........................................
Appendix3 ....................................
Appendix4 ....................................
Appendix5 .....................................
Appendix6 ....................................
Appendix7 ........................................
Ver 2 01/07
................... Sample Request for Emergency Declaration
........................................... Sample Disaster Declaration
...................... Sample Extension of Disaster Declaration
......................................Sample Termination of Disaster
................ Sample Emergency Powers Ordinance/Order
............. Sample Disaster Declaration for Wildfire Threat
....................................Sample Ban on Outdoor Burning
Appendix 1 to Annex U
SAMPLE REQUEST FOR EMERGENCY DECLARATION
The Honorable Rick Perry Date:
Governor of Texas
c/o State Coordinator
Division of Emergency Management
P. O. Box 4087
Austin, Texas 78773-0001
Dear Governor Perry:
Lubbock, Texas, is facing significant threats to life, health and property due to:
[Provide a description of the threat and the area or areas affected. Threats may include:
• riot or unlawful assembly of three or more persons acting together by use of force or
violence
• the existence of a clear and present danger of the use of violence
• a natural or man-made disaster
(For these threats, a disaster declaration may be more appropriate.)]
The potential impact of this threat is:
[Provide an estimate of the impact on public health, safety, and property if the threat is
not dealt with.]
I have determined that this incident is of such severity and magnitude that an effective
response is beyond the capability of the [county/city] to control. Pursuant to §433.001 of
the Texas Government Code, I am requesting that you declare a state of emergency for
[county/city], Texas, and issue appropriate directives to deal with the emergency;
including:
[Indicate what measures that you want the Governor to take.]
Furthermore, I am asking that successive proclamations be issued and remain in effect
until the threat of loss of life, injury, or damage property is contained.
A timely response to this request would be appreciated.
signature
[County Judge/MayorL
* NOTE: The statute provides that either the chief elected or the governing body of a city
or county may request the Governor issue an emergency declaration. If a governing
body makes a request, this letter should be appropriately modified.
U-1-1
Ver 1.3 09/04
Appendix 2 to Annex U
SAMPLE DISASTER DECLARATION
DECLARATION OF DISASTER
WHEREAS, the City/County of Lubbock on the day of ,20_ , has
suffered widespread or severe damage, injury, or loss of life or property (or there is
imminent threat of same) resulting from
jBriefly describe the disaster situation.] , and
WHEREAS, the County Judge and Mayor of Lubbock have determined that extraordinary
measures must be taken to alleviate the suffering of people and to protect or rehabilitate
property,
NOW, THEREFORE, BE IT PROCLAIMED BY THE COUNTY JUDGE and MAYOR OF
LUBBOCK:
1. That a local state of disaster is hereby declared for
pursuant to §418.108(a) of the Texas Government Code.
2. Pursuant to §418.018(b) of the Government Code, the state of disaster
shall continue for a period of not more than seven days from the date of this declaration
unless continued or renewed by the City Council of Lubbock.
3. Pursuant to §418.018(c) of the Government Code, this declaration of a
local state of disaster shall be given prompt and general publicity and shall be filed
promptly with the [City Secretary/County Clerk].
4. Pursuant to §418.018(d) of the Government Code, this declaration of a
local state of disaster activates the [county/city] emergency management plan.
5. That this proclamation shall take effect immediately from and after its
issuance.
ORDERED this the day of
signature
[County Judge/Mayor]
,20—.
U-2-1
Ver 1.3 09/04
Appendix 3 to Annex U
SAMPLE EXTENSION OF DISASTER DECLARATION
CITY ORDINANCE or COMMISSIONERS COURT ORDER
WHEREAS, on f date 1, the [County Judge/Mayor] issued a proclamation declaring
a state of disaster for [ jurisdiction name ] resulting from
[Provide a brief description of the disaster];
WHEREAS, the conditions necessitating declaration of a state of disaster continue to exist; and
WHEREAS, §418.108(b) of the Texas Government Code provides that a local state of
disaster may not be continued for a period in excess of seven days without the consent
of the governing body of the political subdivision;
NOW THEREFORE, BE
COURT/CITY COUNCIL] of
IT [ORDERED/ORDAINED] BY THE [COMMISSIONER'S
1. That the state of disaster proclaimed for the by
the [County Judge/Mayor] on shall continue until terminated by order
of the [COMMISSIONERS COURT/CITY COUNCIL].
2. This ordinance is passed as an emergency measure and pursuant to local
authority for emergency measures] and shall become effective on the day of
20
PASSED AND ADOPTED, this day of , 20_
APPROVED, this day of
[County Judge/Mayor]
[Commissioners court orders will normally include the signatures of the county judge
and the county commissioners.]
U-4-1
Ver 2 01/07
Appendix 4 to Annex U
SAMPLE TERMINATION OF DISASTER
CITY ORDINANCE or COMMISSIONERS COURT ORDER
WHEREAS, on , the [County Judge/Mayor], pursuant to the Texas
Government Code, Chapter 418, (the "Texas Disaster Act"), issued a proclamation
declaring a local state of disaster for the [County of / City of
resulting from:
[Describe the situation that occasioned the disaster declaration];
WHEREAS, the conditions necessitating the proclamation of a local state of disaster
have ceased to exist; and
WHEREAS, the Texas Disaster Act provides that a local state of disaster may be
terminated by the governing body of the political subdivision or by executive order of the
[County Judge/Mayor],
NOW THEREFORE, BE IT [ORDERED/ORDAINED] BY THE [COMMISSIONERS
COURT/CITY COUNCIL]:
1. The [Commissioners Court/City Council], as the governing body of
], hereby terminates the proclamation of a local state of disaster
described in the preamble above.
2. A public emergency exists requiring that this ordinance be passed formally on
the date of its introduction; therefore, this [ordinance/order] shall take effect immediately
upon its passage and approval by the [County Judge/Mayor].
PASSED AND ADOPTED, this day of , 20_.
APPROVED, this day of , 20_.
[County Judge/Mayor]
[Commissioners court orders will normally include the signatures of the county judge
and the county commissioners.]
U-4-2
Ver 2 01/07
Appendix 5 to Annex U
SAMPLE EMERGENCY POWERS
CITY ORDINANCE or COMMISSIONERS COURT ORDER
WHEREAS, by proclamation issued [date of disaster declaration], the [County
Judge/Mayor] declared a state of disaster for ] resulting
from
[Briefly describe the situation] ; and
WHEREAS, said state of disaster requires that certain emergency measures be taken
pursuant to the Executive Order of the Governor Relating to Emergency Management;
now, therefore, the following regulations shall take effect immediately upon issuance,
and shall remain in effect until the state of disaster is terminated:
[Eliminate sections below describing measures that will not be used.]
1. CURFEW
(a) A person shall not remain or travel upon any public or private property in the
following area(s) between the hours of and
[Insert description of applicable areas]
(b) Subsection (a) shall not apply to:
(1) a person authorized by the Emergency Management Director to assist in
the production of the health, safety, or welfare of the public; or
(2) a person who remains or travels upon private property which is owned by
him or upon which the person has been invited.
2. MOVEMENT OF PEOPLE AND OCCUPANCY OF PREMISES
(a) A person shall not remain or travel upon any public or private property in the
following area(s):
[Insert description of applicable areas]
(b) Subsection (a) shall not apply to a person authorized by local government
officials to assist in the protection of the health, safety, or welfare of the public.
3. UTILITIES
All utility services shall be discontinued in the following area(s):
[Insert description of applicable areas]
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Appendix 5 to Annex U
4. FLAMMABLE PRODUCTS
(a) A person shall not sell or give away gasoline or other flammable or combustible
products in the following area(s):
[Insert description of applicable areas]
(b) All gasoline stations shall be closed in the following area(s):
[Insert description of applicable areas]
5. EXPLOSIVES
(a) A person shall not sell, barter, loan, or give away arms, ammunition, dynamite, or
other explosives in the following area(s):
[Insert description of applicable areas]
(b) All establishments where arms, ammunition, dynamite, or other explosives are
sold shall be closed in the following area(s):
[Insert description of applicable areas]
6. ALCOHOLIC BEVERAGES
(a) A person shall not sell or distribute beer, wine, liquor, or alcoholic beverages of
any kind in the following area(s):
[Insert description of applicable areas]
(b) Subsection (a) shall not apply to the sale of medicine which contains alcohol.
7. PRICE CONTROLS
A person shall not sell any of the following goods or services for more than the
price the person charged for the goods or services on (date of disaster
declaration):
(a) groceries, beverages, toilet articles, ice;
(b) construction and building materials and supplies, and earthmoving equipment
and machinery;
(c) electrical and gas generating and transmission equipment, parts and
accessories;
(d) charcoal briquettes, matches, candles, lamp illumination and heat unit
carbides, dry batteries, light bulbs, flashlights, and hand lanterns;
(e) hand tools (manual and power), hardware and household supplies, and
equipment rental;
(f) automotive parts, supplies, and accessories;
(g) plumbing and electrical tools and supplies;
(h) apartment, duplex, multi -family dwelling, rooming house, hotel and motel rental;
(i) gasoline, diesel oil, motor oil, kerosene, grease, and automotive lubricants;
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Appendix 5 to Annex U
0) restaurant, cafeteria, and boarding-house meals;
(k) services of roofing and building contractors, plumbers, electricians, mechanics,
tree surgeons, and automobile wrecker companies;
(1) medicine, pharmaceutical, and medical equipment and supplies;
(m) blankets, quilts, bedspreads, bed linens, mattresses, bedsprings, bedsteads,
towels, and toilet paper; and
(n) furniture and clothing.
8. SUSPENSION AND MODIFICATION OF ORDINANCES
(a) The following ordinances and regulations are hereby suspended or modified as
indicated:
[List the relevant ordinances and regulations]
(b) The suspension or modifications of the ordinances and regulations listed in
Subsection (a) shall remain in effect until (date 60 days from the date these
regulations are issued), or until the state of disaster is terminated, whichever is
sooner.
9. PENALTIES
(a) These regulations shall have the effect of ordinances when duly filed with the
[County Clerk/City Secretary].
(b) A person who violates any provision of these regulations, upon conviction, is
punishable by a fine of not more than five hundred dollars ($500.00).
10. EMERGENCY
This [ordinance/order] shall take effect immediately from and after its passage
and publication, and it is accordingly so ordained.
PASSED AND ADOPTED, this day of , 20_.
APPROVED, this day of , 20_
[County Judge/Mayor]
[Commissioners court orders will normally include the signatures of the county judge
and the county commissioners.]
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SAMPLE DISASTER DECLARATION FOR THREAT OF WILDFIRES
PROCLAMATION
WHEREAS, County has not had rainfall for an extended period and
weather forecasters offer little promise of a change in the hot, dry conditions in the near
future; and
WHEREAS, these hot, dry conditions pose the threat of large, dangerous and fast-
moving wildfires: and,
WHEREAS, such fires have the potential of endangering lives and damaging property o
a large scale; and
WHEREAS, the Texas Disaster Act of 1975 authorized declaration of a state of disaster
"if the threat of disaster is imminent" and
WHEREAS, the magnitude of the potential damage and the rapidity at which such a fire
could escalate to major proportions constitute an imminent threat of disaster; and
WHEREAS, declaration of such disaster authorized the imposition of controls on
activities which tend to increase the likelihood of fires; and
WHEREAS, such controls, once implemented, have the potential of protecting lives and
property by mitigating the threat of dangerous fires;
BE IT THEREFORE PROCLAIMED, that I , County
Judge of County, do hereby declare a state of disaster based on
the threat of large wildfires in County, Texas; and
BE IT ALSO PROCLAIMED that this state of disaster will continue until rescinded in
accordance with the above statute and order, but in no instance will this declaration
continue for more than seven days without authorization by the
County Commissioners Court;
BE IT ALSO PROCLAIMED that this state of disaster is being declared solely for the
purpose of implementing controls aimed at mitigating the hazard posed by wildfires
during the current hot, dry weather.
BE IT ALSO PROCLAIMED THAT the purpose of this proclamation is the mitigation of
the hazard posed by wildfires by curtailing the practice of outdoor burning, which
purpose is to be taken into account in any enforcement action based upon this
proclamation.
IN WITNESS WHEREOF, I affix my signature this day of ,
County Judge
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SAMPLE BURN BAN
COMMISSIONERS COURT ORDER
PROHIBITION OF OUTDOOR BURNING
WHEREAS, in accordance with provisions of the Texas Disaster Act of 1975, a state disaster
has been based on the imminent threat of disaster from wildfire; and
WHEREAS, declaration of such disaster authorized the imposition of controls on activities which
tend to increase the likelihood of such fires:
BE IT THEREFORE ORDERED that the following emergency regulations are hereby
established for all unincorporated areas of County, Texas for the
duration of the above mentioned declaration;
Actions Prohibited:
A person violates this order if he or she burns any combustible material outside of an
enclosure which serves to contain all flames and/or sparks, or orders such burning by
others.
2. Enforcement:
A. Upon notification of suspected outdoor burning, the fire department assigned to
the location of the fire shall respond to the scene and take immediate measures
to contain and/or extinguish the fire.
B. As soon as possible, a duly commissioned peace officer shall be sent to the
scene to investigate the nature of the fire.
C. If in the opinion of the officer at the scene and/or the fire chief, the goal of the
order can be attained by informing the responsible party about the prohibitions
established by this order, the officer may, at his discretion, notify the party about
the provisions of this order and request compliance with it. In such instances, an
entry of the notification shall be made into the dispatchers log containing the
time, date, and place of the warning, and the name of the person receiving the
warning.
3. At the discretion of the peace officer or the fire chief, second or flagrant violations of this
order may be prosecuted in accordance with the statutes and procedures governing
misdemeanors.
BE IT ALSO ORDERED that this order may be enforced by any duly -commissioned peace
officer and that the venue for prosecution of this order will be the Justice of the Peace.
APPROVED, this day of
[Commissioners court orders will normally include the signature of the county judge and the
county commissioners.]
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Appendix 1 to Annex U
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