The URL can be used to link to this page

Home My WebLink AboutResolution - 2011-R0266 - FY 2010 Sec. 5309 Discretionary Grant - FTA - 06/23/2011volution No. 2011-RO266 ie 23, 2011 !m No. 5.9 RESOLUTION IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Chief Financial Officer of the City of Lubbock is hereby authorized tai directed to execute for and on behalf of the City of Lubbock, a FY 2010 Section 5309 Discretionary Grant with the Federal Transit Administration, and all related documents. Said grant is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council on ATTEST: Re eea Garza, City ecret ry APPROVED AS TO CONTENT: Citibus June 23, 2011 C -r"' >.ti TOM MARTIN, MAYOR APPR,Q ,YF,D AS TO FORM: Chad Weaver, Assistant City Attorney vw:ccdocs/RES.Citbus-5309 Discretionary Grant June 8, 2011 View Print DOT U.S. Department of Transportation Page 1 of 10 Resolution No. 2011-RO266 G3 FTA Application Federal Transit Administration Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Project ID: TX -04-0069-01 Budget Number: 2 - Budget Pending Approval Project Information: I Bus Replacement Part 1: Recipient Information Project Number: TX -04-0069-01 Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Address: P_ O. BOX 2000, LUBBOCK, TX 79408 2000 Telephone: (806) 712-2001 Facsimile: (806) 712-2012 Union Information Recipient ID: 1993 Union Name: NONE Address 1: Address 2: City: '000000000 Contact Name: Telephone: () - Facsimile: () 0-0000 E-mail: Website: Part 2: Project Information Project Type: Grant Gross Project $0 Cost: https://ftateamweb.fta.dot.gov/teamweb/Applications/ViewPrint/ViewPrintRes.asp?GUID=... 6/8/2011 View Print Project Number: TX -04-0069-01 Project Description: Bus Replacement Recipient Type: City FTA Project Mgr: LHayes 817-978-0565/LKemp 0563 Recipient Contact: Brad Patrick 806-712-2000 x252 New/Amendment: Amendment Amend Reason: I Other Fed Dom Asst. #: 20500 Sec. of Statute: 5309-2 State Appl. ID: None Specified Start/End Date: - Recvd. By State: No EO 12372 Rev: Not Applicable Review Date: None Specified Planning Grant?: NO Program Date (STIP/UPWPIFTA Prm Plan) Oct. 01, 2009 Program Page: None Specified Application Type: Electronic Supp, Agreement?: No Debt. Delinq. Details: Urbanized Areas UZA ID UZA Name 481350 LUBBOCK, TX Congressional Districts State ID District Cade District Official 48 119 Randy Nuegebauer Adjustment Amt: Total Eligible Cost: Total FTA Amt: Total State Amt: Total Local Amt: Other Federal Amt: Special Cond Amt: Page 2 of 10 $0 $0 $0 $0 $0 $0 BE Special Condition: None Specified S.C. Tgt. Date: None Specified S.C. Eff. Date: None Specified Est. Oblig Date: None Specified Pre -Award Authority?: No Fed. Debt Authority?: No INO Final Budget?: Proiect Details This project will fund 31 replacement vehicles for Citibus' fixed route fleet; this includes the purchase of one new 35' low -floor hybrid -electric bus and 30 used buses to serve as replacements to the agency's 1996 GMC RTS buses. The funding for this project comes from an FY2010 Section 5309 earmark. Citibus will use Transportation Development Credits as the local match for this project. These TDCs have been previously awarded in Minute https:llftateamweb.fta.dot.gov/teamweb/Applications/ViewPrint/ViewPrintRes.asp?GUID=... 6/8/2011 View Print Page 3 of 10 Orders 108381 and 108795; these minute orders are attached. The amount of the TDC request is calculated as follows: Total Amount of Grant - $750,000 (83117) FTA Amount = $750,000 x .17 = 127,500 Total TDC's to be used = 127,500 The transportation development credit balance for minute order 108795 is now 36,114 which will be used on a grant at a later date. This project has been programmed in the TIP, which is attached. Earmarks No information found. Security No information found. Part 3: Budget Prniarrt Riirinpt OTHER (Scopes and Activities not included in Project Budget Totals) None SOURCES OF FEDERAL FINANCIAL ASSISTANCE UZA ID I Accounting I FPC I FY I SEC I Previously I Amendment Total https:llftateamweb.ffa.dot.gov/teamweb/Applications/ViewPrintNiewPrintRes.asp?GUID=... 6/8/2011 Quantity FTA Amount Tot. Elig. Cost SCOPE 111-00 BUS - ROLLING STOCK 31 $750,000.00 $750,000.00 ACTIVITY 11.12.02 BUY REPLACEMENT 35 -FT BUS 1 $401,122.00 $401,122.00 11.12.12 BUY USED REPLACEMENT BUS 30 $348,878.00 $348,878.00 Estimated Total Eligible Cost: $750,000.00 Federal Share: $750,000.00 Local Share: $0.00 OTHER (Scopes and Activities not included in Project Budget Totals) None SOURCES OF FEDERAL FINANCIAL ASSISTANCE UZA ID I Accounting I FPC I FY I SEC I Previously I Amendment Total https:llftateamweb.ffa.dot.gov/teamweb/Applications/ViewPrintNiewPrintRes.asp?GUID=... 6/8/2011 View Print Page 4 of 10 Classification I I I Approved I Amount 481350 2010.25.04.31.2 00 2011 04 1 $750,000.001 $0.00 $750,000.00 Total Previously Approved: $750,000.00 Total Amendment Amount:: $0.00 Total from all Funding Sources: 1 $750,000.00 Alternative Fuel Codes 11.11.00 BUS - ROLLING STOCK Hybrid Electric 11.1.2.02 BUY REPLACEMENT 35 -FT BUS Hybrid Electric 11.12.12 BUY USED REPLACEMENT BUS Diesel Fuel Extended Budget Descri tions 11.12.02 'BUY REPLACEMENT 35 -FT BUS i 1 $401,122.00 $401,122.00 This grant ALI, calculated to be roughly $401,122, will be combined with $155,689 from TX -04-0053 to fund one low -floor, hybrid electric bus for the provision of fixed route services. This bus replacement will be matched with transportation development credits as cited by Minute Order 108795. The amount of the TDCs is calculated as follows: Total Price of Hybrid Electric Bus = $556,811 Funding Utilized from TX -04-0053 = $155,689 Funding Utilized from TX -04-0069 = $401,122 Required TDC match amount = $401,122 x 17% = 68,191 credits 11.12.12 1 BUY USED REPLACEMENT BUS 1 30 $348,878.00 $348,878.00 This ALI will utilize remaining federal funds in the amount of $348,878 to support the replacement of Citibus' fleet of 1996 GMC RTS buses. With permission having been attained from FTA Region VI, Citibus will use remaining funds to purchase 30 - 40' used ULS Diesel buses. The agency feels confident that it will be able to purchase 30 units to replace its 1996 RTS buses. This line item will fund the purchase of the buses, the cost to transport the buses, and the painting of the vehicles. Transportation Development Credits, attained from the Texas Transportation Commission, will serve as local match (see Minute Order attachment). Total Estimated Used Bus Cost = $348,878 Required TDC match amount = $348,878 x 17% = 59,309 credits Changes since the Prior Budget FTA Change Amounts Previous FTA I Change in FTA https://ftateamweb.fta.dot.gov/teamweb/Applications/ViewPrint/ViewPrintRes.asp?GUID=... 618/2011 View Print Page 5of10 Code I Description Total Total Current FTA Total 111-00 BUS - ROLLING STOCK $750,000 $0 $750,000 11.12.02 BUY REPLACEMENT 35 -FT BUS $750,000 -$348,878 $401,122 11.12.12 BUY USED REPLACEMENT BUS $0 $348,878 $348,878 Eligible Change Amounts Code 111-00 Description BUS -ROLLING STOCK Previous EIjaible ge in Chahannibie Elig $0 Current Eligible $750,000 $750,000 11.12.02 BUY REPLACEMENT 35 -FT BUS $750,000 -$348,878 $401,122 11.12.12 BUY USED REPLACEMENT BUS $0 $348,8781 $348,878 Change in Quantity Code Description Previous Quantity ChangeQuantity in Current Quantity $750,000 $0 111-00 BUS- ROLLING STOCK 1 30 31 11.12.02 BUY REPLACEMENT 35 -FT BUS 1 0___r 1 11.12.12 1 BUY USED REPLACEMENT BUS 01 30 30 Change in Project Control Totals Description Previous Amount Change in Amount Current Amount Gross Project Cost: $750,000 $0 $750,000 Adjustment Amount: $0 $0 $0 Total Eligible Cost: $750,000 $0 $750,000 Total FTA Amount: $750,000 $0 $750,000 Total state Amount: $0 $0 $0 Total Local Amount: $0 $0 $0 Other federal Amount: $0 $0 $0 Special Condition Amount: $0 $0 $0 Part 4. Milestones 11.12.02 BUY REPLACEMENT 35 -FT BUS Milestone Description 1. RFPIIFB OUT FOR BID 2. CONTRACT AWARDED 3, FIRST VEHICLE DELIVERED 1 $401,122 $401,122 Est. Comp. Date Dec. 17, 2010 Dec. 17, 2010 Aug. 08, 2011 https:llftateamweb.fta.dot.govlteamweblApplicationsNiewPrintNiewPrintRes.asp?QUID=... 618/2011 View Print Page 6 of 10 4. ALL VEHICLES DELIVERED Aug. 08, 2011 5. CONTRACT COMPLETE Aug. 08, 2011 11.12.12 BUY USED REPLACEMENT BUS 30 $348,878 $348,878 1. Milestone Descri tion RFP/IFB OUT FOR BID Est. Comp. Date Jul. fl1, 2011 2. CONTRACT AWARDED Jul. 22, 2011 3. FIRST VEHICLE DELIVERED Aug. 01, 2011 4. 5. ALL VEHICLES DELIVERED 1 CONTRACT COMPLETE Aug. 19, 2011 Sep. 30, 2011 Part 5. 'Environmental Findings 111202 BUY REPLACEMENT 35 -FT BUS 1 '$401,122 $401,122 Finding No. 1 - Class 11(c) C17 - Purchase of vehicles The purchase of vehicles by the applicant where the use of these vehicles can be accommodated by existing facilities or by new facilities which themselves are within a CE. Part 6: Fleet Status Fixed Route Paratransit https://ftateamweb.fta.dot.gov/teamweb/Applications/ViewPrintIViewPnntRes.asp?GUID 6/8/2011 Before Change After I. Active Fleet A. Peak Requirement 55 0 55 B. Spares 9 0 9 C. Total (A+B) 64 0 64 D. Spare Ratio (BIA) 16.36% 0.00% 16.36% II. Inactive Fleet A. Other 0 0 0 B. Pending Disposal 0 0 0 C. Total (A+B) 0 0 0 III. Total (I.0 and II.C) 641 01 64 Paratransit https://ftateamweb.fta.dot.gov/teamweb/Applications/ViewPrintIViewPnntRes.asp?GUID 6/8/2011 View Print Part 7. FTA Comments No information found. Part 8: Results of Reviews The reviewer did not find any errors TX -04-0069-01 Quarterly Narrative Report Jan. 01, 2011 through Mar. 31, 2011 As Of Jun. 08, 2011 MS1P Report Submitted , FFR Submitted Part 1: Recipient Information Page 7 of 10 Project Number: TX -04-0069-01 Before Change After I. Active Fleet P. O. BOX 2000, LUBBOCK, TX 79408 2000 Telephone: (806) 712-2001 Facsimile: A. Peak Requirement 25 0 25 B. Spares 7 0 7 C. Total (A+B) 32 0 32 D. Spare Ratio (BIA) 28.00% 0.00% 28.00% IL Inactive Fleet A. Other 0 0 0 B, Pending Disposal 0 0 0 C. Total (A+B) 01 0 0 III. Total (I.0 and II.C) 32 0 32 Part 7. FTA Comments No information found. Part 8: Results of Reviews The reviewer did not find any errors TX -04-0069-01 Quarterly Narrative Report Jan. 01, 2011 through Mar. 31, 2011 As Of Jun. 08, 2011 MS1P Report Submitted , FFR Submitted Part 1: Recipient Information Page 7 of 10 Project Number: TX -04-0069-01 Recipient ID: 1993 Recipient. Name: CITY OF LUBBOCK Address: P. O. BOX 2000, LUBBOCK, TX 79408 2000 Telephone: (806) 712-2001 Facsimile: (806) 712-2012 Part 2: Project Information Project No: TX -04-0069-01 Brief Desc: Bus Replacement FTA Project Mgr. LHayes 817-978-05651LKemp 0563 https:l/ftateamweb.fta.dot.gov/teamweblApplications/ViewPrint/ViewPrintRes.asp'?QUID—... 6/8/2011 View Print Start/End Date; I - Gross Project Cost: J$750,000 Adjustment Amt: $0 Total Eligible Cost: $750,000 Total FTA Amt: $750,000 Total State Amt: $0 Total Local Amt: $0 Other Federal Amt: $0 Part 3: Federal Financial Report Financial Status A. Federal Cash on Hand at Beginning of Period B. Federal Cash Receipts C. Federal Cash Disbursements D. Federal Cash on Hand at End of Period E. Total Federal Funds Authorized F. Federal Share of Expenditures G. Recipient Share of Expenditures H. Total Expenditures( F + G ) I. Federal Share of Unliquidated Obligations J. Recipient Share of Unliquidated Obligations K. Total Unliquidated Obligations( I + J ) L. Total Federal Share ( F + I ) M. Unobligated Balance of Federal Funds (E - L) N. Total Recipient Share Required O. Remaining Recipient Share to be provided N - ( G + J ) P. Federal Program Income on Hand at Beginning of Period 0. Total Federal Program income earned R. Federal Program income expended in accordance with the deduction alternative S. Federal Program income expended in accordance with the addition alternative T. Federal Program income expended on Page 8 of 10 Previous I This Period I Cumulative $0 $0 $0 $0 $750,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $750,000 $0 $0 $0 $0 $0 $0 $0 https:llftateamweb.fta.dot.gov/teamweb/Applications/V iewPrintIViewPrintRes.asp?GUID=... 6/8/2011 View Print Page 9of10 allowable Transit Capital and Operating N/A Rate 0.00% expenses $0 Amount Charged $0 U. Federal Unexpended Program income $0 Comp. Date $0 (P+Q-RorsorT) Code 1. RFP/IFB OUT FOR BID indirect Expense Type N/A Rate 0.00% Base $0 Amount Charged $0 Federal Share $0 Part 4. Milestone/Progress Report 11.12.02 BUY REPLACEMENT 35 -FT BUS Quantity FTA Amount Eliq. Proj. Cost 1 $401,122 $401,122 11.12.12 BUY USED REPLACEMENT BUS Quantity FTA Amount Elig. Prol. Cost 30 $348,878 $348,878 Milestone Description Orig. Est. Rev. Est. # Rev Actual Cont. Milestone Description Comp. Date Comp. Date # Rev Comp. Date Code 1. RFP/IFB OUT FOR BID 12/17/2010 CONTRACT AWARDED 7/22/2011 6/26/2009 2. CONTRACT AWARDED 12/17/2010 4/19/2010 3 FIRST VEHICLE 8/8/2011 DELIVERED 4. ALL VEHICLES DELIVERED 8/8/2011 5. CONTRACT COMPLETE 8/8/2011 PROGRESS: 4/29/11 - This grant is going to be grouped with our other 5309 grant (TX- 04-0053)to pay for a second Gillig 35' Hybrid electric bus. It will leave around $350,000 left in this grant which we are trying to get approval to use to buy 12 to 18 used 40` buses. 11.12.12 BUY USED REPLACEMENT BUS Quantity FTA Amount Elig. Prol. Cost 30 $348,878 $348,878 https://ftatearnweb.fta.dot. govltearriweb/Applications/ViewPrint/ViewPrintRes.asp?QUID—... 618/2011 Milestone Description Orig. Est. Comp. Date Rev. Est. Comp. Date # Rev Actual Comp. Date Cont. Code 1. RFP/IFB OUT FOR BID 7/1/2011 2. CONTRACT AWARDED 7/22/2011 https://ftatearnweb.fta.dot. govltearriweb/Applications/ViewPrint/ViewPrintRes.asp?QUID—... 618/2011 View Print 3. 1 FIRST VEHICLE DELIVERED 1 811!2011 Page 10 of 10 1 4.1 ALL VEHICLES DELIVERED 1 8/19/20111 1 1 1 1 1 5.1 CONTRACT COMPLETE 1 9/30/20111 1 1 1 1 https:llftateamweb.fta.dot. gov/teamweb/ApplicationsNiewPrintNiewPrintRes.asp?GU ID=... 6/8/2011 CITY OF LUBBOCK AGENDA ITEM SUMMARY IL CONSENT AGENDA ITEM #/SUBJECT: # Consider a resolution authorizing the City of Lubbock's Chief Financial Officer to execute a Federal Transit Administration FY 2010 Section 5309 Discretionary Grant, #TX -04-0069-01. (Citibus) BACKGROUND DISCUSSION: The Federal Transit Administration has allocated $750,000 to The City of Lubbock/Citibus as part of a Section 5309 Discretionary Grant, #TX -04-0069-01. This grant was previously approved by the Lubbock City Council at the February 24, 2011 meeting. The Section 5309 funds were designated to be used to fund replacement vehicles for Citibus' fixed route fleet. Citibus combined the remainder of the FY 2009 Section 5309 funds with the FY 2010 Section 5309 funds to purchase a 35' low -floor hybrid electric bus. There is a balance of $348,848 left in the FY 2010 Section 5309 grant. This is not enough to purchase a third replacement bus. Citibus is in need of replacing their 1996 NovaBus RTS fleet. These buses are no longer being manufactured. Subsequently, parts for these buses are also not being manufactured and are becoming extremely difficult to locate. Citibus has and continues to search for used parts for the 1996 fleet. However, when parts are found they are usually overpriced, and in some instances the seller requires that the whole bus be purchased instead of just one part of the bus. This cost prohibitive. The Federal Transit Administration has agreed to amend the FY 2010 Section 5309 grant to include the purchase of used buses for fleet replacement. The FY 2010 Section 5309 grant is included a FY 2011 Citibus budget amendment. Federal Transit Administration regulations require that all grants must be applied for and executed electronically. Therefore, the grant will need to be executed electronically by either the City of Lubbock's Chief Financial Officer or the Citibus General Manager once it is approved by the City Council. FISCAL IMPACT: Transportation Development Credits from the Texas Department of Transportation will allow for the Federal Transit Administration funds to be used at 100%, meaning no local match will be required. SUMMARY/RECOMMENDATION : The Lubbock Public Transit Advisory Board and Citibus recommends the approval of a resolution authorizing the City of Lubbock's Chief Financial Officer to execute the Federal Transit Administration FY 2010 Section 5309 Discretionary Grant, #TX-04- 0069-01.