HomeMy WebLinkAboutResolution - 2011-R0154 - Application For FY2011 Sec. 5307 Grant - FTA - Preventative Maintenance, Etc. - 04/14/2011Resolution No.. 2011-RO154
April 14, 2011
Item No. 5.33
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Chief Financial Officer of the City of Lubbock, Andy Burcham, BE
and is hereby authorized and directed to execute for and on behalf of the City of Lubbock,
an application for FY 2011 Section 5307 Grant in the amount of $1,203,893.00 to provide
preventative maintenance, ADA paratransit and planning assistance with the Federal
Transit Administration, and all related documents. Said application is attached hereto
and incorporated in this Resolution as if fully set forth herein and shall be included in the
minutes of the Council.
Passed by the City Council on
ATTEST:
Rebecda Garza, City ecre ary
APPROVED AS TO CONTENT:
ril 14, 2011
TOM MARTIN, MAYOR
Bill Howerton, 6cimmuhity Oeve opment
Citibus
APPROVED. TO ORM:
Chad Weaver, Assistant City Attorney
vw:ccdo&Citbus-Section 5307Grant-FTA
March 28, 2011
View Print
DOT TOW
U.S. department of Transportation
Application
Page I of 9
Resolution No. 2011—RO154
FTA
Federal Transit Administration
Recipient ID:
1993
Recipient Name:
CITY OF LUBBOCK
Project ID:
TX -90-X920-00
Budget Number:
1 - Budget Pending Approval
Project Information:
FY 11 5307 (Ops/Plan/Cap)
Part 1: Recipient Information
Project Number:
TX -90-X920-00
Recipient ID:
1993
Recipient Name:
CITY OF LUBBOCK
Address:
P. O. BOX 2000, LUBBOCK, TX 79408 2000
Telephone:
(806) 712-2001
Facsimile:
(806) 712-2012
Union Information
Recipient ID:
1993
Union Name:
NONE
Address 1:
Address 2:
City:
, 00000 0000
Contact Name:
Telephone:
() _
Facsimile:
() 0-0000
E-mail:
Website:
Part 2: Project Information
Project Type: Grant Gross Project $1,514,699
Cost:
https;llftateamweb.fta.dot.gov/teamweb/Applications/ViewPrintIV iewPrintRes.asp?GUID... 3/2112011
View Print
Project Number:
TX -90-X920-00
Project Description:
FY 11 5307 (Ops/Plan/Cap)
Recipient Type:
City
FTA Project Mgr:
Lynn Hayes/Linda Kemp 817-
978-0565/0563
Recipient Contact:
Brad Patrick 806-712-2000
x252
New/Amendment:
None Specified
Amend Reason:
Initial Application
$310,806
Fed Dom Asst. #:
205D7
Sec of Statute:
5307-2
State Appl. ID:
None Specified
Start/End Date:
Mar. 01, 2011 - Mar. 01, 2012
Recvd. By State:
Mar. 17, 2011
EO 12372 Rev:
Not Applicable
Review Date:
None Specified
Planning Grant?:
NO
Program Date
(STIP/UPWP/FTA
Prm Plan) :
Feb. 18, 2011
Program Page:
None Specified
Application Type:
Electronic
No
Supp. Agreement?:
No
Debt. Delinq. Details:
Urbanized Areas
UZA ID UZA Name
481350 LUBBOCK, TX
Con-gressional_Districts
State ID
District Code
District Official
48
119
Randy Nuegebauer
Page 2 of 9
Adjustment Amt:
$0
Total Eligible Cost:
$1,514,699
Total FTA Amt:
$1,203,893
Total State Amt:
$0
Total Local Amt:
$310,806
Other Federal
Amt:
$0
Special Cond Amt;
$0
Special Condition:
None Specified
S.C. Tgt. Date:
None Specified
S.C. Eff. Date:
None Specified
Est. Oblig Date:
None Specified
Pre -Award
Authority?:
No
Fed. Debt
Authority?:
No
Final Budget?:
No
Project Details
These funds will be used to provide preventive maintenance, non -fixed route ADA paratransit, and
miscellaneous capital. The funds are from Citibus/City of Lubbock FY 2011 Section 5307 allocation.
2/18/2011 - Page 8814 of the 2/15/2011 Federal Register indicates a 5307 allocation of $1,203,893 under the
current Continuing Resolution. This is said to be a 5/12 allocation, so a future revision will be required when the
supplemental allocation is released.
https://ftateamweb.fta.dot.gov/teamweb/Applications/ViewPrint/ViewPrintRes.asp?QUID... 3/21/2011
View Print
Earmarks
No information found.
Security
Page 3 of 9
Yes — We will expend 1% or more of the 5307 funds in this grant application for security purposes.
Please list security -related projects in the project budget and summarize them in the non -add scope code
991.
Part 3: Budget
Project Budget
OTHER (Scopes and Activities not included in Project Budget Totais
https://ftateaniweb.fta.dot.gov/teamweb/ApplicationsNiewPrintNiewPrintRes.asp?GUID... 3/21/2011
Quantity
FTA Amount
Tot. El igL Cost
SCOPE
117-00 OTHER CAPITAL ITEMS (BUS)
0
$1,120,383.00
$1,400,479.00
ACTIVITY
11,7A.00 PREVENTIVE
MAINTENANCE
0
$1,000,000.00
$1,250,000.00
11.70.00 NON FIXED ROUTE ADA
PARATRANSIT SERVICE
0
$120,383.00
$150,479.00
SCOPE
114-00 BUS: SUPPORT EQUIP AND
FACILITIES
0
$70,400.00
$88,000.00
ACTIVITY
11.42.20 ACQUIRE - MISC SUPPORT
EQUIPMENT
0
$70,400.00
$88,000.00
SCOPE
300-00 OPERATING ASSISTANCE
0
$13,110.00
$26,220.00
ACTIVITY
30.09.01 UP TO 50% FEDERAL
SHARE
0
$13,110.00
$26,220.00
Estimated Total Eligible Cost:
$1,514,699.00
Federal Share:
$1,203,893.00
Local Share:
$310,806.00
OTHER (Scopes and Activities not included in Project Budget Totais
https://ftateaniweb.fta.dot.gov/teamweb/ApplicationsNiewPrintNiewPrintRes.asp?GUID... 3/21/2011
View Print
None
No Amendment Fundin Source information is available for the selected ro'ect
Alternative Fuel Codes
Extended Budget Descriptions
Page 4 of 9
11.7A.00
PREVENTIVE MAINTENANCE 0
$1,000,000.00
$1,280,000.00
1.
Preventive maintenance for fleet.
2/18/2011 - Line item will likely increase when supplemental allocation is released.
Sep. 30, 2011
11.70.00 NON FIXED ROUTE ADA PARATRANSIT 1
SERVICE
0
$120,383.00
$150,479.00
Non -fixed route ADA paratransit services.
2/1812011 - Line item will likely increase when supplemental allocation is released.
11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT
1 0
$70,400-001$88,000.00
Purchase miscellaneous support equipment for maintenance and administration facilities. This equipment will
include computer replacement and miscellaneous shop equipment. A security expenditure will also be
incorporated, however, a project has not yet been specifically identified.
2/18/2011 - Line item will likely increase when supplemental allocation is released.
30.09.01
UP TO 50% FEDERAL SHARE
0
$13,110.001
$26,220.00
2/18/2011 - Line item will likely increase when supplemental allocation is released.
Changes since the Prior Budget
Unable to find change amount information.
Part 4. Milestones
11.7A.00 PREVENTIVE MAINTENANCE
0 $1,000,000 $1,250,000
https:llftateamweb.fta.dot.gov/teamweb/ApplicationsNiewPrintNiewPrintRes.asp?GUID... 3/2112011
Milestone Description
Est. Comp. Date
1.
Final Expenditure
Sep. 30, 2011
https:llftateamweb.fta.dot.gov/teamweb/ApplicationsNiewPrintNiewPrintRes.asp?GUID... 3/2112011
View Print
Citibus plans to complete all Preventive Maintenance expenditures by
9130/2011.
Page S of 9
11.7C.00 NON FIXED ROUTE ADA PARATRANSIT 0 $120,383 $150,479
SERVICE
11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT
0 $70,400 $88,000
Milestone Description
Est. Comp. Date
1.
Final Expenditure
Sep. 30, 2011
Citibus plans to complete all ADA partransit service expenditures by
913012011.
11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT
0 $70,400 $88,000
30.09.01 UP TO 50% FEDERAL SHARE
0 $13,110 $26,220
Milestone Description
Est. Comp. Date
1.
Contract Complete
Sep. 30, 2011
Citibus plans to complete all miscellaneous capital support expenditures,
including the 1% security expenditure, by 913012011,
30.09.01 UP TO 50% FEDERAL SHARE
0 $13,110 $26,220
Part 5. Environmental Findings
117A00 PREVENTIVE MAINTENANCE 0 $1,000,000 $1,250,000
Findinq No. 1 - Class II(c)
C16 - Program Admin. & Operating Assistance
Program administration, technical assistance activities, and operating assistance to transit authorities to
continue existing service or increase service to meet routine changes in demand.
117C00 NON FIXED ROUTE ADA
PARATRANSIT SERVICE
Finding No. 1 - Class li(c)
C16 - Program Admin. & Operating Assistance
0 $120,383 $150,479
https:llftateamweb.fta.dot.govlteaniweb/ApplicationsNiewPrintNiewPiintRes.asp?G UID... 3/21/2011
Milestone Description
Est. Comp. Date
1.
Final Expenditure
Sep. 30, 2011
Citibus plans to complete all operation expenditures by 913012011.
Part 5. Environmental Findings
117A00 PREVENTIVE MAINTENANCE 0 $1,000,000 $1,250,000
Findinq No. 1 - Class II(c)
C16 - Program Admin. & Operating Assistance
Program administration, technical assistance activities, and operating assistance to transit authorities to
continue existing service or increase service to meet routine changes in demand.
117C00 NON FIXED ROUTE ADA
PARATRANSIT SERVICE
Finding No. 1 - Class li(c)
C16 - Program Admin. & Operating Assistance
0 $120,383 $150,479
https:llftateamweb.fta.dot.govlteaniweb/ApplicationsNiewPrintNiewPiintRes.asp?G UID... 3/21/2011
View Print
Page 6 of 9
Program administration, technical assistance activities, and operating assistance to transit authorities to
continue existing service or increase service to meet routine changes in demand.
114220 ACQUIRE - MISC SUPPORT
EQUIPMENT
0 $70,400 $88,000
Finding No. 1 - Class II(c)
C16 - Program Admin. & Operating Assistance
Program administration, technical assistance activities, and operating assistance to transit authorities to
continue existing service or increase service to meet routine changes in demand.
300901 UP TO 50% FEDERAL SHARE
Findinq No. 1 - Class Ildc)
0 $13,110 $26,220
C16 - Program Admin. & Operating Assistance
Program administration, technical assistance activities, and operating assistance to transit authorities to
continue existing service or increase service to meet routine changes in demand.
Part 6: Fleet Status
Fixed Route
Paratransit
Before Change After
I. Active Fleet
https://ftateamweb.fta.dot.gov/teamweb/ApplicationsNiewPrintNiewPrintRes.asp?GUID... 3/21/2011
Before
Change
After
I.
Active Fleet
A. Peak Requirement
55
0
55
B. Spares
9
0
9
C. Total (A+B)
64
0
64
D. Spare Ratio (B/A)
16.36%
0.00%
16.36%
It.
Inactive Fleet
A. Other
0
0
0
B. Pending Disposal
0
0
0
C. Total (A+B)
0
0
0
III.
Total (LC and 1LC)
64
0
64
Paratransit
Before Change After
I. Active Fleet
https://ftateamweb.fta.dot.gov/teamweb/ApplicationsNiewPrintNiewPrintRes.asp?GUID... 3/21/2011
View Print
Part 7, FTA Comments
General Review
Page 7 of 9
Comment Title:
A. Peak Requirement
25
0
25
Mar. 14, 2011
B. Spares
7
0
7
Comment:
C. Total (A+B)
32
0
32
Certification.
D. Spare Ratio (B/A)
28.00%
0.00%
28.00%
II.
Inactive Fleet
Phone 806-712-2000
FTA Contact:
A, Other
0
0
0
B. Pending Disposal
0
0
0
C. Total (A+B)
0
0
0
111.
Total (I.0 and II.C)
32
0
32
Part 7, FTA Comments
General Review
Page 7 of 9
Comment Title:
New Comment
Comment By:
William Jones
Date Created:
Mar. 14, 2011
Date Updated:
None Specified
Ref Section:
Unknown
Comment:
I have reviewed the CivilRights requirements and concur with this portion of the project
application
Comment Title:
New Comment
Comment By:
William Jones
Date Created:
Mar. 14, 2011
Date Updated:
None Specified
Ref Section:
Unknown
Comments to DOL
Comment Title:
New Comment
Comment By:
Lynn Hayes
Date Created:
Feb. 23, 2011
Date Updated:
None Specified
Ref Section:
Unknown
Comment:
This grant is for Capital and preventavie maintenace and ADA services. Please review
this application for labor certification in accordance with DOL Section 5333(b)
Certification.
The grantee contact is
Brad Patrick
Citibus
Phone 806-712-2000
FTA Contact:
Lynn Hayes
https:/lftatearnweb.fta.dot.gov/teamweblApplicationslViewPrintNiewPrintRes.asp?GUID... 3/21/2011
View Print
I Phone 817 978-0565
Part 8: Results of Reviews
The reviewer did not find any errors
Part 9: Agreement
UNITED STATES OF AMERICA
DEPARTMENT OF TRANSPORTATION
FEDERAL TRANSIT ADMINISTRATION
GRANT AGREEMENT
(FTA G-17, October 1, 2010)
Page 8 of 9
On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official's
electronic signature is entered for this Grant Agreement, FTA has Awarded Federal assistance in support of the
Project described below. Upon Execution of this Grant Agreement by the Grantee named below, the Grantee
affirms this FTA Award, and enters into this Grant Agreement with FTA. The following documents are
incorporated by reference and made part of this Grant Agreement:
(1) "Federal Transit Administration Master Agreement," FTA MA(17), October 1, 2010,
http:llwww.fta.dot.gov/documents/17-Master.pdf
(2) The Certifications and Assurances applicable to the Project that the Grantee has selected and provided to
FTA, and
(3) Any Award notification containing special conditions or requirements, if issued.
FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL
ASSISTANCE IF THE GRANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS
FOLLOWING THE DATE OF THIS FTA AWARD SET FORTH HEREIN.
FTA AWARD
FTA hereby awards a Federal grant as follows:
Project No: TX -90-X920-00
Grantee: CITY OF LUBBOCK
Citation of Statute(s) Authorizing Project: 49 USC 5307 - Urbanized Area Formula (FY2006 forward)
Estimated Total Eligible Cost (in U.S. Dollars): $1,514,899
Maximum FTA Amount Awarded (Including All Amendments] (in U.S. Dollars): $1,203,893
Amount of This FTA Award (in U.S. Dollars): $1,203,893
Maximum Percentages) of FTA Participation:
Percentages of Federal participation are based on amounts included in the Approved Project Budget, modified as
set forth in the text following the Project Description.
U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements:
Original Project Certification Date:
https://ftateamweb.fta.dot.gov/teamweb/ApplicationsNiewPrintNiewPrintRes.asp?GUID,.. 3/21/2011
View Print
Project Description:
FY 11 5307 (Ops/Plan/Cap)
Page 9 of 9
The Project Description includes information describing the Project within the Project Application submitted to
FTA, and the Approved Project Budget, modified by any additional statements displayed in this Grant Agreement,.
and, to the extent FTA concurs, statements in other documents including Attachments entered into TEAM -Web.
https://ftateamweb.fta.dot.gov/teamweb/ApplicationsNiewPrintNiewPi intRes.asp?GUID... 3/21/2011
CITY OF LUBBOCK
AGENDA ITEM SUMMARY
11. CONSENT AGENDA
ITEM #/SUBJECT:
# Consider a resolution authorizing the City of Lubbock's Chief Financial Officer to
execute a FY 2011 Federal Transit Administration Section 5307 Grant, to provide
preventative maintenance, ADA paratransit and planning assistance. (Citibus)
BACKGROUND DISCUSSION:
The Federal Transit Administration has allocated $1,203,893 in FY 2011 Section 5307
funds to The City of Lubbock/Citibus. This is a routine grant that Citibus receives on an
annual basis. The Lubbock Public Transit Advisory Board has approved the FTA Section
5307 grant and it has been incorporated into the FY 2011 budget, which has been
previously approved by the City Council. The funds for this grant will be used for
preventative maintenance, non -fixed route ADA paratransit and planning.
The S 1,203,893 that has been awarded is five month of the FY 2011 Section 5307
allocation and is based on the FY 2010 allocation. Citibus anticipates that the remaining
seven months will be allocated in the near future and will be based on the FY 2010
allocation.
Federal Transit Administration regulations require that all grants must be applied for and
executed electronically. Therefore, Citibus would like to request that the Mayor allow
Mr. John Wilson, Citibus General Manager, to execute this grant, once approved by the
City Council.
FISCAL IMPACT.
The $310,806 local match required for this grant has already been included in the FY
2011 Citibus budget. Acceptance of this grant will result in no additional cost to the City
of Lubbock.
SUMMARY/RECOMMENDATION:
The Lubbock Public Transit Advisory Board and Citibus recommend the approval of a
resolution authorizing the City of Lubbock's Chief Financial Officer to execute the
Federal Transit Administration FY 2011 Section 5307 Grant.