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Home My WebLink AboutResolution - 2011-R0106 - Change Order To Contract - Allen Butler Construction Inc. - 03/02/2011Resolution No. 2011—RO106 March 2, 2011 Item No. 5.5 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Change Order No. 1 to that certain Contract by and between the City of Lubbock and Allen Butler Construction, Inc., 10- 022 -MA, and related documents. Said Change Order No. 1 is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on March 2, 2011 TOM MARTIN, MAYOR Rebec a Garza, City Secretary APPROVED AS TO CONTENT: � n Marsha Reed, P.E., Chie Operations Officer APPROVED AS TO FORM: X.ad�Weaver, Assistant City Attorney vw:ccdocs/RES.ChgOrd#]Contract-Allen Butler January 3, 2011 CITY OF LUBBOCK CHANGE ORDER Change Order #: I Contractor: Allen Butler Construction, Inc. Date: 1-26-2011 BID/ITB/RFP #: ITB 10 -022 -MA Contract #: 9295 Project Name: Indiana Ave. 103` to FM 1585 "Change Order" means a written order to a Contractor executed by the Owner in accordance with the contract authorizing an addition to, deletion from, or adjustment or revision of the requirements of the contract documents, or an adjustment to the compensation payable to Contractor, or to the time for performance of the contract and completion of the Project, or a combination thereof, which does not alter the nature of the thing to be constructed and is an integral part of the project objective. Adjustments to "Estimated Quantities" to a line item in a Unit Price contract do not require a Change Order. All work that alters the nature of the thing to be constructed or that is not an integral part of the project objective must be let out for public bid. Description of change (alteration, deviation, addition, or deletion) caused by conditions encountered during construction not covered by the specifications and drawings of the project (attack additional pages ifnecessmy): Amendment # 1 is for the addition of street lighting to the Contractor's tasks. Originally LP&.L had requested to the lighting on the City's Capital Projects but is not able to follow through with that commitment at this time. The contract time will also be increased by twenty three(23) working days due to changes to the Contract and impendance by Utility Contractors. Where the Change Order is negotiated, the Change Order must be fully documented and itemized as to costs, including material quantities, material costs, taxes, insurance, employee benefits, other related costs, profit and overhead. Where certain unit prices arc contained in the initial contract, no deviations are allowed in computing negotiated change order costs. ITEMIZED COSTS MUST BE FULLY DOCUMENTED AND ATTACHED TO THIS FORM. ITEM DESCRIPTION A. ORIGINAL CONTRACT VALUE: B. AMOUNT OF THIS CHANGE ORDER: Council approval required ifover 525.000 C. PERCENT OF CONTRACT VALUE THIS CHANGE ORDER (B/A): D. AMOUNT OF PREVIOUS CHANGE ORDERS: E. TOTAL AMOUNT OF ALL CHANGE ORDERS (B+D): F. PERCENT OF CONTRACT OF ALL CHANGE ORDERS (E/A): 25%Maximum G. NEW CONTRACT AMOUNT (A+E): AMOUNT $8,297,936.95 $70,200.00 0.8% $0 $70,200.00 0.8% $8,368,136.95 It is mutually agreed that the above dollar amount and the time extension, as applicable, as set forth in this Change Order constitutes full compensation to the Contractor for all costs, expenses and damages to the Contractor, whether direct, consequential or otherwise, in anyway incident to, or arising out of or resulting directly or indirectly; from the work performed or modified by the Contractor under this Change Order. /K 2 Date (2) PROJECT ARC CT/ENGINEER Date Approved asw on d -- (3) OWNER'S REPRESENTATIVE Date (5) CAPUAL PROJECTS MANAGER Date Change Orders over $25,000 require a Contract Cover Sheet and the following signatures. Date CITY OF K �A T: 3/2/11 3/2/11 (7) MA OR Date (8) CIT SECRETARY Date Council Date: March 2, 2011 Agenda Item #: 5.5 Resolution #: 201 — 0106 PWC -045 (Rev 01108) Kimley-Horn and Associates, Inc. February 9, 2011 Mr. Neil Welch, P.E. City of Lubbock Public Works P.O. Box 2000 Lubbock, TX 79457 Re: Indiana Ave. Reconstruction Change Order #I — Street Lighting and Additional Contract Time KHA No. 063126004 Dear Mr. Welch: Attached is Change Order #1 for the Indiana Ave. Reconstruction project. The change order addresses two separate items. First, the City wishes to add the installation of street lighting to the construction contract. The original construction contract didn't include installation of the street lighting because LP&L had requested to install the street lighting themselves. Since they are not able to meet that commitment at this time, the work needs to be added to the construction contract. The second item is for the extension of contract time to perform the work. Early in the project the contractor was unable to fully mobilize and proceed with the work because franchise utility relocations were not complete and clear. Due to the delay in relocating the franchise utilities and the City's desire to install final asphalt paving in warmer temperatures in March instead of February, the City wishes to increase the contract time by twenty-three (23) working days. Kimley-Horn and Associates, Inc. has reviewed the request and recommends approval of Change Order #1. Thank you for the opportunity to be of service to the City of Lubbock. If you have any questions or comments, please do not hesitate to call. Very truly yours, KIMLEEY-HORN AND ASSOCIATES, INC, G. Brad Tribble, P.E, GBT/jlp Attachment - Change Order #I K:1LAC_Roadway%063126004_Lub_lndiaaa_RPRICORR1C41 L. I doe 2 TEL 214 420 5500 FAX 214 420 5680 ■ Sine 275 2201 West Royal Lane Iwg, Texas 75063-3206 ALLEN BUTLER CONSTRUCTION, INC. #24 SOUTH LAKESHORE DRIVE RANSOM CANYON, TEXAS 79336 PHONE: 806-745-7498 FAX: 806-745-7577 January 26, 2011 Mr. Neil Welch City of Lubbock 1625 —13"' Street Lubbock, Texas 79401 PROJECT: INDIANA AVE. PAVING IMPROVEMENTS 103RD ST TO FM 1585 Dear Mr. Welch: As requested by COL, we offer the following changes as listed below: CHANGE ORDER Parts: Approximately 22,OOOLF of #2 triplex Conch XL cable, wedge clamps, dead end automatics, eyebolts, compression fittings and all necessary hardware to complete the installation. $31,200.00 Labor: includes a crew of joumeymen electricians. $22,800.00 ui meat: $9,500.00 SUB ITEM TOTAL CONTRACTORS MARKUP ADDITION FOR BONDING CHANGE ORDER TOTAL Please let us know if you have questions. Rick Humphries Sr. Project Manager Allen Butler Construction Co., Inc. T $63,500.00 = $6,350.00 350.00 $70,200.00