HomeMy WebLinkAboutResolution - 2011-R0093 - PO - Gillig Corporation - Low Floor Hybrid Bus - 02/24/2011Resolution No. 2011-80093
February 24, 2011
Item No. 5.19
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 2011.1
for the purchase of one 35' Low -Floor Hybrid Electric Bus as per RFP 09 -076 -MA, by
and between the City of Lubbock and Gillig Corporation of Hayward, California, and
related documents. Said Purchase Order Contract is attached hereto and incorporated in
this resolution as if fully set forth herein and shall be included in the minutes of the City
Council.
Passed by the City Council on February 24, 2011
TOM NfkRTIN, MAYOR
ATTEST:
Rebe a Garza, City Secretary
APPROVED AS TO CONTENT:
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Bill Howerton, Director of Ca unity Development
APPROVED AS TO FORM:
Chad Weaver, Assistant City Attorney
vwxcdocs/RES.Gillig Corporation-PurchaseOrd
February 8, 2011
citioDa�3
TO:
Gillig Corporation
P.O. Box 3008
Hayward, CA 94540-3008
Invoice To: Citibus
P.O. Box 2000
Lubbock, TX 79457
Ordered
Resolution No. 2011-R0093
Purchase Order Page 1
Date 2/24/2011
Order No. 2011.1
Ship To:
Citibus
801 Texas Avenue
Lubbock TX 79401
�J Q
Reference RFP 09 -076 -MA
Placed By Bob Rosencranse 806-712-2006
GL #
DESCRIPTION UNITS QTY COST TOTAL
-- —---------------------------- -------- -66----- ---------------------.....-------
35' Low -Floor Hybrid Electric Buses EA 1.00 $556,811 $556,811
TAXABLE: N
TOTALS
$556,811
This purchase order encumbers funds in the amount of $556,811 for an RFP awarded
to Gillig Corporation of Hayward, California on May 27, 2010, in accordance
with your response to RFP 09 -076 -MA LOW FLOOR HYBRID ELECTRIC TRANSIT COACHES. The
following are incorporated into and made part of this purchase order by reference: proposals
submitted by your firm including the Specifications and General Conditions, and Addenda of
RFP 09 -076 -MA and Price Proposal.
City of Lubbock
<- - /4.�
Tom artin, Mayor
Apprto F m:
Chad Weaver
Assistant City Attorney
Attest:
'P'.-0-' -.,, , -3--,� .
Rebecqa Garza, City Secretary
Approved as to Contenj: h
Bill Howerton - I
Community Development Director
CITY OF LUBBOCK
AGENDA ITEM SUMMARY
II. CONSENT AGENDA
ITEM #/SUBJECT:
# Consider a resolution authorizing Citibus to a purchase 35' Low -Floor Hybrid
Electric Buses from Gillig Corporation
BACKGROUND DISCUSSION:
Funding
Citibus has received funding from the Federal Transit Administration (FTA) to purchase
one 35' low -floor hybrid electric buses. The City of Lubbock/Citibus has been awarded a
FY 2010 Section 5309 Discretionary Earmark Grant in the amount of $750,000 to be
used for replacement vehicles. The grant includes Transportation Development Credits
for the local share, so there will be no cost to the City of Lubbock for the vehicle.
Procurement
Citibus issued a Request for Proposal on June 26, 2009; advertisements were placed in
the Lubbock Avalanche Journal and in the national industry newsletter, Passenger
Transport. The RFP was for twenty-three 35' low floor, electric hybrid buses. The RFP
did state that the quantities appearing in the RFP are approximate only and the City of
Lubbock/Citibus reserves the right to increase, decrease, or delete any or all items.
Regarding partial awards the RFP stated that unless the proposal document specifies
otherwise, City of Lubbock/Citibus may award a contract for any item or group of items
shown on the proposal.
Pricing
Gillig's original price proposal was for $574,333 per vehicle. After negotiations, Giliig's
submitted a best and final offer of $556,811 per vehicle.
Experience with Gillig Vehicles
Citibus currently operates 19 Gillig buses; six of which are electric hybrid buses. Our
experience with these vehicles — from manufacturing through having had them in service
for several years — has been favorable. We do not have any reservations about
purchasing additional Gillig vehicles.
Options
The procurement did not specify a set number of vehicles to be awarded at any time. By
purchasing only one vehicle the remaining 22 vehicles will become options that Citibus
may award if and when they receive funding for additional vehicles. Should Citibus
receive funding for these additional vehicles, we would exercise the options; the price for
the options would be adjusted according to the Producer's Price Index according to a
formula that was specified in the procurement documents. Citibus placed an order for
one bus on May 27, 2010. Gillig Corporation has stated that if Citibus can place an order
for an additional bus by the end of March I, 2011, they will be able to honor the May 27,
2010 price.
FISCAL IMPACT;
Citibus will combine the remaining funds from the FY 09 Section 5309 grant ($712,500)
with the FY 10 'Section 5310 grant to purchase one 35' low floor, electric hybrid bus for a
price that will not exceed $556,811 per bus. This will allow Citibus to close out the FY
09 Section 5309 grant, while leaving a balance of $348,878 in the FY 10 Section 5309
grant. The remaining FY 10 funds will be used for a future capital purchase.
Funds for this project are already listed in the Federal Register. Transportation
Development Credits from TxDOT will be used as local match. Approval of this
resolution will result in no additional cost to the City of Lubbock.
SUMMARY/RECOMMENDATION:
The Lubbock Public Transit Advisory Board and Citibus recommend a purchase order up
to $556,811 be issued to Gillig to purchase one hybrid electric buses.