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HomeMy WebLinkAboutResolution - 2011-R0064 - Amendment To Agreement - Pavetex Engineering & Testing Inc. - 02/10/2011Resolution No. 2011—R0064 February 1.0, 2011 Item No. 5.10 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on 'behalf of the City of Lubbock, Amendment No. 1 to that certain Professional Services Agreement by and between the City of Lubbock and Pavetex Engineering & Testing, Inc., and related documents. Said Amendment is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on February 10, 2011 TOM MARTIN, MAYOR ATTEST: Rebe a Garza, City Secretary APPROVED AS TO CONTENT: Marsha Reed. P.E., Chief Operating Officer APPROVED AS TO FORM: e Chad Weaver, Assistant City Attorney vw:ccdocs/RES.Pavetex Engineering & Esting, Inc -Amend PSA January 2.6, 2011 Resolution No. 2011-80064 AMENDMENT NO.1 TO PROFESSIONAL SERVICES AGREEMENT CITY OF LUBBOCK, TEXAS AND PAVETEX ENGINEERING & TESTING, INC. FOR SANITARY SEWER TRENCH EVALUATION AND REMEDIATION PROJECT 98TH STREET -ALBANY AVENUE TO HURON AVENUE. PROFESSIONAL SERVICES FOR: 98" Street sanitary sewer trench evaluation form Albany Avenue to Huron Avenue. THIS IS AN AMENDMENT TO THE AGREEMENT dated April 19, 2010 and entered into by and between the CITY OF LUBBOCK, TEXAS, hereinafter called "Client," and PAVETEX ENGINEERING & TESTING, INC, hereinafter called "Consultant," of 12804 County Road 2500, Lubbock, Texas. The original Agreement was approved by the City Council action on April 19, 2010, Resolution No. 2010-R0188. The purpose of this amendment to the agreement is to extend the scope of work to include: additional geotechnical investigation from Albany Avenue to Huron Avenue; extend the project limits to include geotechnical investigation along 981h street from Huron Avenue to Justice Avenue; additional surveying, and extend scope to include landscape design. The original scope of the project required the Consultant to determine the extent of the subsidence concerns occurring between Albany Avenue and Huron Avenue along 98th street. Additional geotechnical investigations will include: Provide geotechnical reports to determine the stability of the first tier homes along the south side of 98th Street between Huron Avenue and Justice Avenue. A total of 4 borings per house will be drilled to verify if the first tier houses were affected by the construction of the sanitary sewer line. Provide geotechnical reports to determine the stability of the second tier homes along the south side of 98th Street between Albany Avenue and Huron Avenue. A total of 4 borings per house will be drilled to verify if the Second tier houses were affected by the construction of the sanitary sewer line. Provide video of approximately 1000' linear feet of the sanitary sewer line to ensure the sanitary sewer line has not been damaged by the consolidating soil surrounding the line. Provide metes and bounds description of 3 parcels and additional horizontal surveying that was not included in the original agreement. The Client has requested the Consultant include design of landscaping a "green -way" for the lots that will have the homes removed. The additional scope of work and associated additional contract cost is addressed further in the attached Attachment A to this Amendment No. 1. This amendment No. 1 will add $293,305.00 to the not to exceed amount payable for this project, thus increasing the not to exceed amount payable from $769,945.00, and establishing a new not to exceed amount payable for this contract at $1,063,250.00. The added cost is necessary to compensate the Consultant for the additional scope of work requested by the Client in order to verify the construction of the sanitary sewer line has not affected any homes along the south side of 98`h street between Albany Avenue and Justice Ave. All other portions of the original Agreement shall remain in place and are not altered by this amendment. Executed in three counterparts (each of which is an original) on behalf of PaveTex Engineering and Testing and on behalf of Client this Tom Martin Mayor APPROVED AS TO FORM: 10th day of February , 2011. CITY OF LUBBOCK, TEXAS Chad Weaver Assistant City Attorney ATTEST: Reber a Garza City Secretary APPROVED AS TO CONTENT: [A X �L- �1� LI Marsha Reed, P.E. Chief Operating Officer PAVETEX ENGINEERING &TESTING INC By: � a, &�- " — Robert G. Comey, R.E. Sr. Vice President Resolution leo. 2011-ROO64 Attachment A to Amendment No. 1 W' Street Sanitary Sewer Trench Remediation Additional studies have been requested by the Client, and will be used to determine if construction of the sanitary sewer line has impacted the stability of the residences. Geotechnical Reports — First Tier Lots First tier home sites along 98t' Street, including first tier houses between Huron Avenue and Justice Avenue, need to be explored for possible concerns related to the construction of the sanitary sewer line. A letter report will be provided to the Client stating the soil conditions encountered and whether those conditions are related to the construction of the sanitary sewer line or they are in-situ soil conditions. The additional testing to verify these first tier homes include: • 9802 Huron Avenue 9801 Iola Avenue 9802 Iola Avenue • 9801 Ironton Avenue • 9802 Ironton Avenue • 9801 Juneau Avenue • 9802 Juneau Avenue • 9801 Justice Avenue 9802 Justice Avenue 9801 Frankford Ave. (AT&T Building) • 5805 Frankford Ave. (St. Luke's SW) • 9821 Frankford Ave. (Holy Spirit Church) Geotechnical Reports — Second Tier Lots 4 Borings to 30 feet. 4 borings to 30 feet. 4 borings to 30 feet. 4 borings to 30 feet. 4 borings to 30 feet. 4 borings to 30 feet. 4 borings to 30 feet. 4 borings to 30 feet. 4 borings to 30 feet. 4 borings to 30 feet. 4 borings to 30 feet. 4 borings to 30 feet. Concerns from residences located in the second row of homes south of 981h Street have occurred; additional testing will verify that the homes have not been affected by the excavation of the sanitary sewer line. Verification will comprise four borings to a depth of 30 feet. Two borings will be conducted approximately 20 feet north of the home and two borings 70 feet north of the home. Standard Penetration Tests (SPTs) will be conducted to determine relative consistency of soil conditions. A letter report will be provided to the Client stating the soil conditions encountered and whether those conditions are related to the construction of the sanitary sewer line or they are in-situ soil conditions. The additional testing to verify the second tier homes between Albany Avenue and Huron Avenue include: • 9803 Bangor Avenue 4 borings to 30 feet. • 9804 Bangor Avenue 4 borings to 30 feet. • 9803 Beaufort Avenue 4 borings to 30 feet. • 9804 Beaufort Avenue 4 borings to 30 feet. 0 9803 Belmont Avenue 4 borings to 30 feet. • 9804 Belmont Avenue 4 borings to 30 feet. 9803 Chicago Avenue 4 borings to 30 feet. • 9804 Chicago Avenue 4 borings to 30 feet. • 9803 Clinton Avenue 4 borings to 30 feet. • 9804 Clinton Avenue 4 borings to 30 feet. 9803 Colton Avenue 1 Boring to 30 feet. 6 borings to 20 feet. • 9804 Colton Avenue 4 borings to 30 feet. 9803 Dover Avenge 4 borings to 30 feet. 0 9804 Dover Avenue 4 borings to 30 feet. 0 9803 Durham Avenue 4 borings to 30 feet. • 9804 Durham Avenue 4 borings to 30 feet. • 9803 Elkhart Avenue 1 Boring to 40 feet. 14 Borings to 20 feet. 2 Borings to 30 feet. 1 Boring to 25 feet. • 9804 Elkhart Avenue 4 borings to 30 feet. • 9803 Genoa Avenue 4 borings to 30 feet. • 9804 Genoa Avenue 4 borings to 30 feet. • 9803 Grover Avenue 4 borings to 30 feet. 9804 Grover Avenue 4 borings to 30 feet. • 9803 Homestead Avenue 4 borings to 30 feet. • 9804 Homestead Avenue 4 borings to 30 feet. • 9803 Hope Avenue 4 borings to 30 feet. • 9804 Hope Avenue 4 borings to 30 feet. • 9803 Huron Avenue 4 borings to 30 feet. • 9804 Huron Avenue 4 borings to 30 feet. Determine Limits of Excavation Additional testing to determine if the full depth remediation of the sanitary sewer line does not need to continue west of Huron Avenue includes: • 98th and Iola Avenue - 2 borings from 20 to 30 feet (one on sewer line and one close to the ROW line south of 98th Street.) • 981h and Juneau Avenue ----2 borings from 20 to 30 feet (one on sewer line and one close to the ROW line south of 98th Street.) • 98th and Justice Avenue ----2 borings from 20 to 30 feet (one on sewer line and one close to the ROW line south of 98" street.) • 98th and Ironton Avenue ----2 borings from 20 to 30 feet (one on sewer line and one close to the ROW line south of 98th street.) Additional Testing to confirm full depth remediation between Frankford Avenue and Genoa Avenue has been remediated includes: • 4 borings to 20 feet (two borings on sewer line and two close to the ROW line south of 98th Street) Additional testing in 9$`h Street and Frankford Avenue intersection to verify original limits of jack and bore includes: • Seven borings to 20 feet throughout the intersection. The borings are drilled with a truck mounted drill rig and support vehicle. The borings extend to depths varying from 20 to 30 feet below ground surface (bgs). The relative density/consistency of the soil was determined in general accordance with the use of the Standard Penetration Test (SPT) (ASTM D 1586). Groundwater observations will be made in each boring and samples recovered during the field exploration program are visually logged in the field. Samples are sealed in plastic to reduce moisture loss and delivered to the laboratory for testing. Laboratory tests included moisture content, the percent passing the #200 sieve and Atterberg limits. These tests are used to classify the soils in accordance with the Unified Soil Classification System (ASTM D 2487). Provide Video Footage Video footage of the sanitary sewer line has been requested by the city to ensure that the pipeline has not been damaged by the consolidating soil surrounding the pipe. The camera will record footage from inside the pipe for approximately 500 feet east to 500 feet west of the manhole at 98th and Elkhart. Provide Additional Surveying Acquire meets and bounds on three parcels of land along the south side of 98th street and Frankford Avenue. Provide Landscape Design The landscape plan will include such elements as turf, irrigation, plants, trees and a screening fence. The additional scope will include several meetings with the Park Department personnel to determine the design details. The following tables detail the additional contract cost for geotechnical investigation, field survey and landscape design that will be done outside the original scope of work. PaveTex Engineering Increase to Reimbursables & Testing, Inc. Reimbursable Expenses Qty. Unit Unit Price Extension Travel Mileage 1995 Miles $0.50 $ 997.50 Hotel 2 Ea $100.000 $ 220.00 Air Fare 2 Ea $300.000 $ 660.00 Geotechnical Drilling Drill Rig Mobilization 100 Tri $150.00 $ 15,000.00 30 Foot Geotechnical Boring 162 Borings $350.00 $ 56,700.00 20 Foot Geotechnical Borings 31 Borings $250.00 $ 7,750.00 Geotechnical Testing Fees Afterburg Limits 195 Each $50.00 $ 9,750.00 Sail Classification 195 Each $50.00 $ 9,750.00 Moisture 1304 Each $10.00 $ 13,040.00 Pipe Investigation Video 1 Each $ 2,750.00 Total PaveTex Expenses Rounded to $ $ 116,617.50 116,620.00 PaveTex Engineering & Testing. Inc. Increase Corporate QC $200 to Task 1 D Project Manager $190 Senior Geotech $145 Graduate Engineer $85 Admin $75 Task Descriptions Task 1D Geotechnical investigation 10 98 390 390 485 Subtotal 10 1 98 1 390 L 390 485 Task 1D Subtotal $2,000 $18,620 $56,550 $33,150 $36,375 Task 1D Total $146,695 Subconsultants Field Survey $ 9,318.00 1 1.1 I Phase 2 Development of plans, saes. and estimates - Subtotal 1 $ 10,250.00 I Prufet:l 11worklulirri ®udgei s Client. City of Lubbock Project: 98th Street - South Pkwy ICI IA No- rm: Brad Tribble Jnru>YY 7. 21111 Number -# 620 Name_ Straotscape Task Mgr; John Fielder Personnel: TaskDescri talons: LQ LAI Task.Effort Summary Labor: S 16,100 Expense: 1,800 Ex enseAllocation: S 000 TOTAL: S 17700 Jnru>YY 7. 21111 Number -# 620 Name_ Straotscape Task Mgr; John Fielder Personnel: TaskDescri talons: LQ LAI S hTw ur•;i ",IV aa4, PAP (1) LA7 LAI Site InvanlorylProject Research 2 4 6 Mam MIA Prwrnratlm 4 Prepare Typical Sections 2 6 B Prnikrirwry Dasign - RvndHrw1 Esh t*S Landscape Layout d 10 13 Cotornenderinglr'erapeetwe DmIches Rut Pbl•Firwl Sims l Ldyuut 0Iy1Stekoh6&r Revipwl_ nmmerMs Final Rol Plot Subrnitlal I- mal l fns rpn RowcionedComnonts 90% Lam1b m Denksa 90 SAPAT LAyrlrns 1 d 4 8 tl h 4 10 26 12 _ 7 8 4 14 30 12 S 1,81DID 90%OPC Preparation - - -. Final ReviskmyConviwsnts _ 2 2 10 _ 2 12 SryerNlrarinrGe I t PULO-. MneUr I M#Ow6g- Gity Narks Uept 4 4 8 ImgoGon Rwomm manor kii livra• du wudCu�ucYwliuu 2 8 B 2 su!llolala: 2$ 114 1421 S 1,800 Task CostIF-ffart Subtotals S3,5401 511.400 3 15,0401 1 S1,80011 Resolution No. 2011—R0064 The following table summarizes the proposed increase to phase 1, phase 2, phase 3, and reimbursable of the original contract. The amended not to exceed amount will not be exceeded without prior approval from the City or the scope of work has changed from this amended cost. PAVETEX ENGINEERING & TESTING, INC. Robert G Camey, P.E. Sr, Vice President Copies Submitted: Above (2) Summary Original Contract Amendment No.1 New Contract Phase 1 $ 137,640.00 $ 146,965.00 $ 284,605.00 Phase 2 $ 296,230.00 $ 29,720.00 $ 325,950.00 Phase 3 $ 294,275.00 $ - $ 294,275.00 Reimbursables $ 41,800.00 $ 116,620.00 $ 158,420.00 Total Not to Exceed $ 1,063,250.00 The amended not to exceed amount will not be exceeded without prior approval from the City or the scope of work has changed from this amended cost. PAVETEX ENGINEERING & TESTING, INC. Robert G Camey, P.E. Sr, Vice President Copies Submitted: Above (2)