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Home My WebLink AboutResolution - 2011-R0021 - PO - Reeder Distributors Inc.- Wireless Column Lift - 01/13/2011Resolution No. 2011-R0021 January 13, 2011 Item No. 5.30 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order Contract No. 31003669 for a Wireless Column Lift with cable -less features per BID 11 -019 -DT, by and between the City of Lubbock and Reeder Distributors, Inc. of Fort Worth, Texas, and related documents. Said Purchase Order Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on _ January 13, 2011 TOM MARTIN, MAYOR ATTEST: Rebecca Garza, City Secre ary APPROVED AS TO CONTENT: Mark Year d, Chiet Information Officer APPROVED ASTO F John gs:ccdocs RES. Reeder Distributors, Inc -Purchase 12.29.10 city 0f lubbo& PURCHASE ORDER TO: REEDER DISTRIBUTORS INC P O BOX 8237 FT WORTH Texas 76124 SHIP TO: INVOICE TO: CITY OF LUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Page - I Date - 01.'04'2011 Order Number 31003669 000 OP CITY OF LUBBOCK FLEET SERVICES 204 MUNICIPAL DRIVE LUBBOCK Texas 79404 Ordered 12129/2010 Freight Requested 02.`1412011 Taken By Deliver} PER T.VASKO REQ 36107 PER ITB 11 -019 -DT Description'Supplier Item Ordered L'N-I Unit Cost UM Stertil Koni Wireless Mobile 1.000 EA 34,870.0000 EA Lilt Stertil Koni Jack Stands 12.000 EA 625.0000 EA I5,000 lb Capacity 3 Year Extended Warranty 1.000 EA 595.0000 EA Total Order Terms NET DUE ON RECEIPT D.TORRES Extension Request Daac- 34,870.00 02 14 2011 7,500.00 02 14 2011 595.00 0214'2011 42,965.00 This purchase order encumbers funds in the amount of $42,965 awarded to Reeder Distributors, Inc. of Fort Worth, Texas, on January 13, 2011. The following is incorporated into and made part of this purchase order by reference: Price quotation dated December 10, 2010 from Reeder Distributors, Inc. of Fort Worth, Texas. Resolution# 2011—R0021 CITY OF LUBBOCK Ejecca4ar-za, S Tom Martin, Mayor City e'cVWA'arf "�J' st l ,Nm rr To: (I I Y O I t TWOCK eih of FnI�l,astn . tpntraet Nlanare,n, rtt lubboek 1Q5 13"' Street. Rm 214 I uhbnck. Il, 71)401-3130 — _a COQ i I AC 1 PI RSON: j AN I.O( \L D'Ana Turres, Buver OPPOR 11 11 I Y fhL: Sn6'1-5'167 FNIPI 0)I•R F. -XV Soo.,' 1104 http: purclrttiin•.ciJuhhuck_tt.u TITLE: Wireless Column Lift ,With Cable -Less Features Resolution No. 2011-R0021 CITE' OF LUBBOCK, TEXAS INVITATION TO BID PR 1•: R/1) l)_1TF.. TLI1E :1 \D LO(' IT/OiV: Oecemher 2, 2010 at 10:00 It.m. at F'Ieel Services Conference Room, 200 Municipal Diiv"c, Lubbock. 1 : \- y � r *,;.h f'Y[1t 0fri, - M.AILiNG ADDRESS: �0 CITY STATF - ZIP: V_I k"j,() �Cl�� t i� 1 'ts I - %1i 4 r -N -illi[_: FF:UERAI_ FAX ID NO. OR SOCIAL SEC[IRITY NO. "7 5"- H 5- -70 51 11 -019 -DT Sl BNIITI':\L, DEADI_ INI..: December 1 1, 2010 at 3:00 1'.N-1. CST ion hr,i,' r ivr+, rei+Ilha the noose oll+t' detr )ie ed ahnve. ee„a nfle r n/ the note of (lclinc•n'..tihnll A ,i•rorn,'d m,vpemed EL 1 HE OI!'rSIDF: OF YOUR SEALED BID WI'111 THE 1.1.13 NUMBER,111E OtiING DATE AND TIME, AND YOCR C'OMP,ANY• NANIE AND ADDRESS. 11 RETURNING ASA Nt) BID , PLEASE CON 'LL -TG AND RETURN Illi - STATEMEN 1`0F NO BID'. HIL C•IrY OF LUBBOCK RESERVES .FIE RICA TO ACCEPT OR RF1EC"r ANY AND ALL BIDS IN WHOLE Olt IN PART AND WAIVE ANY INFORNIAI ITY IN I HE COMPETITIVF BID PROC'PSS. FURTHER, THE CITY RESERVES THE FLIGHT TO FN FFR INIO ANY CONTRACT DEEMED 1'O BL IN 1 [EN HEM IN I L -RLS I OF 1 HF: CITY El IS 1 FIF. IN rFN r AND PURPOSE OF THE CITY OF LIJB130CK TI1A r T}IIS REQL.FST PI_RNIFFS CONII'ETIFIVL' BIDS, IT IS'IFIE BIDDER -5 RESPONSIBILITY TO Ar)VISG rill, C'rrY OF LUBBOCK DIRECTOR OF PURCHASING AND CON FRAC I MANAGFNIFN I'll: ANY LANGUAGE. REOUIRL I ILN IS. L-I'C'., OR ANY COMBINAFIONS THGRFOF, INADVF..R]GNTlY RFSTRIC'TS OR IINIITS IHE REQUIRP'vIENIS SI-ATE{D IN THIS Frit TO A MINGLE SOURC'F. SUCH NOI IFIC11ION ML ST BC SUBMITTED IN WRrrum, .AND MUST BE RECCIVED BY TiiF DIRFCIOR OF PURCHASING AND coNTRACr NIANA6EMEN"1 NO IATLR .FLAN FIVI' (5! 13lSINL:5S DAPS PRIOR It)'rHl- ,:\BO\'t- SUBNIFFI'Al_ UFADLINL. TH E BIDDFR HERFRN \('KNO\\ 1 1•.DGFS RIiC'Ell'T C)F ..\ND \GRE[•'.S ITS BID IS 13,\SEI) ON :\NY' ADDEND\ I'ON'I'ED ON BIDSVN(.CONI he City of Lubho,k Charier sates that nn ollicer or employee tithe dy can benefit )Mitt any conhacl, joh, wail, or,er\ ice for the ntunictpaht} oI he interested in the sale to the Cir: Rt ally >upplies. equipment, niaten.a ve arti • , purelu,sed. \VIII ally ort Wer i+I employee oNlic! C'i1y_ or nicmher arthcn' tntmediale lamily, hCOelll null) the atidnl OF thn bid to the above lion'?_..... Y'ES---. -_ NO IN (OMPL IAN(F \VI FI -I I HIS SOLIC'ITAT'ION. THE UNDGRSI(;NED BIDDUR HAVING ENAMINED '11 -IE INVITATION TO BID AND SI'F( 1Fl(' A-rIONS, ANI)BFING FANIIt TAR Wh1'11 'ri-IE ('ONDI'rIONS 10 BE MET. HEREBY SUBMIFS "11111 FOLLOWING; BID FOR FURNISHING 1111 MA 1 FRIAI . E{ ILIIPMFN'I. LA130R • ND EVERYTHING NECESSARY FOR PROVIDING TFIE H EMS LISTED ON FI IF ATTACHED BID FORM \ND AGRIT•S FU DFI IVFR SAID IIFMS :\r 11 -II: LOCATIONS AND FOR Bili PRICES SGT N-)R1'H ON "I'IIE IIID FORM. AN INDIVIDUAL \t I II0RIZF_D 10 BIND I'M: COMPANY MUST SIGN 'IFIL FOLT_OWING SFCTION FAILURE TO ESFCL,TF FIIIS POR'1ION N1AY RESULT IN BID RPJEC'TION By my stgnaunr I certify that Ibis offer I, )mile without prior uoder:tandurg it,_weiliettt, oiconnection with any cor .ration. Jinn. husn)ess entity or person ,ubtnill ine nn of ler iia the ;ant wwrials, ,upplic,, equipntcrtt, or setvicc(s). +Ind is in all lvspecis lair and vmthout c„Ilu•ion or Baud. I further agree. that if the ol't:I Is accepted, the htildtir w II c nvey. sell.:issiL i. or uanslirr up the ('uy of Lithhack all rtg l )rile, and n,tere;l in and to ill causes of.10101i It Indy now or hcrealicl da{ rc under'Ite AI a -U st la.e, uI the L:nited States and the Suite of "Texas lift price firing rolahnl; to the Particular Lnunwdityls) or service (s) put, haseel .n lutred tpy the l tv pf L l�itnxk \t the C'ity'; di,LIetloll. such assignmcnl ,hall be mark ,uta l ,� oar clFidive at tht time the Guy tenders lin;tl \uthori�ed �naiirre T i11e Prinv'rype Name Daae PHIS FORM MUST BE CONIPLE:1'ED AND RETURNED \k1-141 YOUR RESPONSE. I'I'1.3 11.1)1 ()-DT \VireleL s Column Liris REVISED BID FORNI ' ,e e `er City of Lubbock In compliance with the Invitation to Bid 11-019-D'r. the undersigned Bidder having examined the Invitation to Bid and Specifications. and being familiar with the conditions to be mei, hereby \,ubmiis the. fiillowing Bid for Furnishing the material, equipment, labia and everything necessary firr providing the items listed below and agrees to deliver said items at the location-, and for the prices set r rth on this loan. The Invitation to Biel I I -UIS) -DT is by reference incorporated in this- contract. hiscontract. 'Che Bid Form must be completed in blue or black ink or by typewriter. *PRICE:: F.O.B. Destination, Freight Pre -Paid and Allowed *'"Days After Receipt ofOrder (ARO) Unless otherwise specified herein, the: City may award the bid either item -by -item or an all -or -none basis ror under auv item or Lroup of items shown on the Bid Form. PAYMENT TERLNI.S AND DISCOUNTS - Bidder offers a prompt payment discount of N'2"4", act ^ calendar days. Discounts will not be considered In determinim, low hid. Unless otherwise indicated on the Bid Form, payment terms will be NE"T TH.tRT'Y DAY'S. -the city will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts fol- prompt payment requiring payment by the City within a stipulated number of days will be. interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract regUirementS, whichever event occurs later. Discounts for payment III less than ten days will not be considcred. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most fF1VOUred customer, for like quality and quantity of the produciS ervices; does not include an element of profit on the sale in excess of that normally obtained by the Bidder- on the sale of product,,'services of like quality and quantity; and docs; not include any provision for discounts to Selling aims. If at any time during the contract 11 -019 -DT WiriflcssColumn Lift (Addendum IJ Pagc 2 qtj Unit of _ taNl'T Extended Delnery IT'I;Nil O -i -Y Measure DESCRIPTION I'Mc I:* Cost Days ARO'* I. I ST Wireless mobile Column MIS with Ubl:- $ S (set of 4) less features. 18,000 Ib capacity, portable ri 24 -volt sysieni, fixed carriage as spec.ilied herein. :)V ``� Manul'aCtttrer:-_SkCl- �%\ 1//10ht M - Numbe.r:d y I- ------- 2. 4 EA Jack stands, 18,000 Ib capacity as Specified $ S herein. c7� � �l Manufacturer: Model Number: sVVnCP 5�'1g Overall Total 3�I�j1 Q-" Option I FA 3 Year Extended Warranty for Mobile $ 7+ A Column Lift *PRICE:: F.O.B. Destination, Freight Pre -Paid and Allowed *'"Days After Receipt ofOrder (ARO) Unless otherwise specified herein, the: City may award the bid either item -by -item or an all -or -none basis ror under auv item or Lroup of items shown on the Bid Form. PAYMENT TERLNI.S AND DISCOUNTS - Bidder offers a prompt payment discount of N'2"4", act ^ calendar days. Discounts will not be considered In determinim, low hid. Unless otherwise indicated on the Bid Form, payment terms will be NE"T TH.tRT'Y DAY'S. -the city will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts fol- prompt payment requiring payment by the City within a stipulated number of days will be. interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract regUirementS, whichever event occurs later. Discounts for payment III less than ten days will not be considcred. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most fF1VOUred customer, for like quality and quantity of the produciS ervices; does not include an element of profit on the sale in excess of that normally obtained by the Bidder- on the sale of product,,'services of like quality and quantity; and docs; not include any provision for discounts to Selling aims. If at any time during the contract 11 -019 -DT WiriflcssColumn Lift (Addendum IJ Pagc 2 qtj REVISED BID FORM period. the supplier should sell or offer Ior sale to any other customer, an equal or les; quantity of similar contract products of like or better duality. at it lower net prices) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(S) on all deliveries made during the period in which such lower pt rce(s) is effective. INTERt.00'AI. PURCHASING (optional): The Citv desires to make available to other local aovemmental entities of the State of Texas, by mutual a-ree.ment with the successlul bidder, and property authorized interlocal purchasing agreements its provided for- by the Interlocal Cooperation Act (Chapter 791. Government Code), the right to purchase the same services. at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid f=orm in the apace provided below it' he/she will honor Political Subdivision orders in addition to order,, from the City of I.-ubbock. Should these other ,yoverumenial entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications. and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock Comm, Lubbuck County Hospital District, Lubbock Independent School District. South Plains Association of Governments. Citv of Texarkana, "texas 'Tech University, Nest Texas i<'lunicipsI 'ower Agency, l.vnn county, and City of Nvolfforth. Yf:S_ NO If you (the bidder) checked YES, the Ibllowing will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but riot obligated, to purchase materials/services under the contract(s) awarded as it result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that govermnenial entity and paid by that govenimental entity. City of Lubbock will riot be responsible for another oovernmental entity's debts. Each governmental entity will order their own materialsismice as needed. THIS Sip IS SUCii�1I I-I'E'.n 13Y ��,�,'�r�'! t '`�'S y� `'�' '�r5 a corporation organized under the laws of the State of.,_Teyto - or a partnership co nsistin!y of or an i Finn : Auldre City: M/WBE Firnr it trading as-_ .......... ............ -....... .------- of the City of State:—t—Zip b 1 Woman Black American u Native American Hispanic American Y� Asian Pacific Other (Specify) American 1 _ By _ _ _ _ Date- NIJ Aulhori_ed Repr(-"se rrtall.ve - bl: ho n( Of icer Name and Title: .JO'1�_ ee'k_--- _ PIE'ase Print Gusirtes• Telephone itiumber E -Mail Address: -) 0\1\,r, (P y - LABEL THE OUTSIDE OF YOUR SEALED IIID WITH THE ITIS NUMBER, THE (,'LOSING DATE AND 'Cl-Nll?, AND YOUR COIMPANY NAME AND ADDRESS. I l•0I!+-ll'f winlessCu)mun Ldt )Addendum 1) Vag- �3of'S