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Home My WebLink AboutResolution - 2016-R0429 - Purchase Order - Kinloch Equipment & Supply - Eagle Broom Sweeper - 12/01/2016Resolution No.2016-R0429 Item No.5.15 December 1.2016 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock. Purchase Order No.31030306 for the purchase of Eagle Broom Sweeper as per Buy Board 420-13, by and between the City of Lubbock and Kinloch Equipment & Supply, Inc.of Pasadena,Texas,and related documents.Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on December 1,2016 . DANIEL M.POPE.MAYOR ATTEST: 'dUcc* Rebepca Garza,City Secretary APPROVED AS TO CONTENT Scott Snider,Assistant City Manager APPROVED AS TO FORM: U UU44-IUJU elli Leisure,Assistant City Attorney kl/RES.Kinloch Equipment & Supply.Inc.-PurchaseOrd November 15.2016 Lubbock TEXAS 0to] PURCHASE ORDER KINLOCH EQUIPMENT & SUPPLY 3320 PASADENA BLVD PASADENA Texas 77503 SHIP TO: Page - 1 Date - 11/15/2016 Order Number 31030306 000 OP CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK Texas 79404 INVOICE TO: CITYOFLUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCV, TX 79457 BY: QW Marta Alvarez, Director of Purchasing & Contmct Management Ordered 11/15/2016 Freight Requested 06/30/2017 Taken By Delivery PER D GAMBOA REQ #48866 BUYBOARD 420-13/QTE 2016-17516 S SUMMERS Description/Supplier Item Ordered Unit Cost UM Extension Request Date Eagle Broom Sweeper 1.000 272,123.0000 EA 272,123.00 06/30/2017 Total Order Terms NET 30 272,123.00 This purchase order encumbers funds in the amount of $272, I23.00 awarded Kinloch Equipment & Supply, Inc. of Pasadena, TX on December 1, 2016. The following is incorporated into and made part of this purchase order by reference BuyBoard Contract 420- 13/Quote 2016-17516 Kinloch Equipment & Supply, Inc., of Pasadena, TX Resolution # 20I6-R0429 CITY OF LUBBO { Daniel M. Pope, Mayor ATTEST: C—P t�� N/"� — Rebe ca Garza, City Secretary Kinloch Equipment & Supply, Inc. Presents a Proposal Summary of the Eagle Eagle Broom Street Sweeper with Dual Side Brooms for LUBBOCK TX, CITY OF 206 MUNICIPAL DRIVE LUBBOCK, TX 79403 US Rick Mehrhoff Tel: 817-613-6032 Quote Number: 2016-17516 1 of 5 2016-06-22 15:12:59 PRODUCT DESCRIPTION • Hydraulically driven left and right side brooms and variable height, right side dumping, 4.5 cubic yard hopper, sweeper is powder coated from powder coatings chart 2003/N with powder coated gray undercarriage. STANDARD FEATURES • Aux -engine; • Two -stage dry type with restriction indicator (at engine) and precleaner • Broom side, in -cab reversable, 46 "steel vertical digger 5 segment • Broom side, pneumatic floating suspension, pneumatic deploy • Broom, main, 34" diameter, 60" wide prefab disposable • Camera, Rear with in -cab monitor • Conveyor, cleated belt, adjustable height • Conveyor flush out system • Conveyor raise in reverse • Conveyor stall alarm • Dirt shoes, rubber • Electric backup alarm • Engine, sweeper, diesel, tier 4 FINAL, 74 HP • Hopper inspection door • Hopper,4.5 cu yd with window and skylight • Hopper up visual/audible indicator • Hopper, variable high dump, 38" -10' • Hopper lift, dual scissors, 10,000 lbs • Hose, hydrant fill, 1618" (5080 mm) with strainer and coupling • Hydraulic oil level gauge and in -cab level light • Lights, automatic backup • Lights, combination tail/stop, separate amber signal • Lights, flood light, one per broom left,right,and main broom (3) • Manuals, operator and parts • Rear broom cover and anti -carryover wrap • Rear broom spray bar • Reflectors, set of 2 • Sweep resume / raise in reverse • Tactile controls for all sweep functions • Tool storage • Water fill, anti -siphon • Water level indicator in -cab • Water Pump, electric diaphragm • Water tank, molded polyethylene, 360 gallon total nominal capacity • Sweeper Painted Standard White • Chassis Painted Standard White • Red Logo ADDITIONAL FEATURES • 2016 M2 Dual Steer • AM/FM/CD Radio • Right Hand Bostrom Air 905 Cloth Hi -Back • (1) Spare Chassis Key • Extended Sidebroom Reach Right Hand • Carbide Single Row Dirt Shoes • Air Purge for Water System • Hydraulic Temperature Shutdown Quote Number: 2016-17516 2 of 5 • (1) Extra Key - Auxiliary Engine • Package A: LED Stop/Tail/Turn Lights • Package B : Rear Mounted Arrowstick • 2 1/2 Lb. Fire Extinguisher - Additional complete Conveyor Cassette Quote Number: 2016-17516 3 of 5 Buy Board Total: $272,123.00 Bu}. Board Contract Number 420-13 Please remember Price indicated includes Special Requests Price valid for 30 Days from date of 11/07/2016 Product Model: EAGLESTANDARD Product Model: EAGLESTANDARD Proposal Date: 10/19/2016 Quote Number: 2016-17516 Price List Date: 2/5/2016 P.O. Number: Payment Terms: Proposal Notes: 1. Multiple unit orders will be identical to signed proposal. Changes or deviations to any unit of a multiple unit order will require a new signed proposal. 2. Chassis specifications and data codes for customer supplied chassis must be submitted to and approved by Elgin Sweeper Company prior to submittal of customer purchase order 3. All prices quoted are in US Dollars unless otherwise noted. SIGNED BY: Date: Quote Number:2016-17516 4of 5 LIMITED WARRANTY ELGIN SWEEPER COMPANY warrants each new machine manufatured by it against defects in material and workmanship provided the machine is used in a normal and reasonable manner. This warranty is extended only to the original user -purchaser for a period of twelve (12) months from the date of delivery to the original user -purchaser. ELGIN SWEEPER COMPANY will cause to be repaired or replaced, as the Company, may elect, any part or part of such machine which the Company's examination discloses to be defective in material or workmanship. Repairs or replacements are to be made at the selling Elgin distributor's location or at other locations approved by ELGIN SWEEPER COMPANY. The ELGIN SWEEPER COMPANY warranty shall not apply to: 1. Major components or trade accessories such as but not limited to, trucks, engines, tires or batteries that have a separate warranty by the original manufacturer. 2. Normal adjustments and maintenance services. 3. Normal wear parts such as but not limited to, broom filters, broom wire, shoe runners and rubber deflectors. 4. Failures resulting from the machine being operated in a manner or for a purpose not recommended by ELGIN SWEEPER COMPANY. 5. Repairs, modifications or alterations without the consent of ELGIN SWEEPER COMPANY which, in the Company's sole judgment, have adversely affected the machine's stability or reliability. 6. Items subjected to misuse, negligence, accident or improper maintenance. The use in the product of any part other than parts approved by ELGIN SWEEPER COMPANY may invalidate this warranty. ELGIN SWEEPER COMPANY reserves the right to determine, in its sole discretion, if the use of non -approved parts operates to invalidate the warranty. Nothing contained in this warranty shall make ELGIN SWEEPER COMPANY liable for loss, injury, or damage of any kind to any person or entity resulting from any defect or failure in the machine. TO THE EXTENT LIMITED BY LAW, THIS WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. This warranty is also in lieu of all other obligations or liabilities on the part of ELGIN SWEEPER COMPANY, including but not limited to, liability for incidental and consequential damages on the part of the Company or the seller. ELGIN SWEEPER COMPANY makes no representation that the machine has the capacity to perform any functions other than as contained in the Company's written literature, catalogs or specifications accompanying delivery of the machine. No person or affiliated company representative is authorized to give any other warranties or to assume any other liability on behalf of ELGIN SWEEPEAR COMPANY in connection with the sale, servicing or repair of any machine manufactured by the Company. ELGIN SWEEPER COMPANY reserves the right to make design changes or improvements in tis products without imposing any obligation upon itself to change or improve previously manufactured products. QuoteNumber: 2016-17516 5 of 5 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2016-137249 Date Filed: 11/15/2016 Date Acknowledged: 11/16/2016 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Kinloch Equipment & Supply, Inc Pasadena, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being Bled. City of Lubbock 3 Provide the Identification number used by the governmental entity or state agency to track or Identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 31030306 Street Sweeper 4 Name of interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Parry. X 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said , this the day of , 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath V. I..J F/.Y%-Y Yr WWWXL111(:5.5[dte.DC.u5 Version V1.0.277 CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: i Name of business entity filing form, and the city, state and country of the business entity's place of business. 2016-137249 Kinloch Equipment & Supply, Inc Pasadena, TX United States Date Filed: 11/15/2016 2 Name of governmental entity or state agency that is a parry to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 3 Provide the Identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 31030306 Street Sweeper 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. 0 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. BRENDA KAY GUIDRY My Commission Expires November 9, 2019 Signature of authorized agent of contracting business entity OWN - AFFIX NOTARY STAMP / SEAL ABOVE Swam to and subscribed before me, by the said // b cY aC /� . /1 i �b �' !' , this the day of 20to certify which, witness my hand and seal of office. Signature of officer adminiisterin vpPrinted name of officer administers oath Title of officer administering oath Forms provided by Texas Ethics Commission www.etnics.state.tx.us version vi.u.z r r