HomeMy WebLinkAboutResolution - 2016-R0125 - Bug Tech - 04/14/2016Resolution No.2016-R0125
Item No.5.10
April 14,2016
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and
on behalf of the City of Lubbock,Contract No.12742 as per ITB 16-12742-KK for pest control
services at various City of Lubbock buildings, by and between the City of Lubbock and Bug
Tech.of Lubbock.Texas,and related documents.Said Contract is attached hereto and
incorporated in this resolution as if fully set forth herein and shall be included in the minutes of
the City Council.
Passed by the City Council on April 14.2016 .
ATTEST:
Q***a
Rebecca Garza,City Secret
APPROVED AS TO CONTENT:
i Lu
k Ye&rwood,Assist.Mark Yearwood,Assistant City Manager
APPROVED AS TO FORM:
=4^t.AssisJustin/£ru\tt,Assistant City Attorney
ccdocs/RES. Contract 12742 - Bug Tech - Pest Control Services
March 23.2016
GL^N C.ROBERTSON,MAYOR
Resolution No. 2016-RO125
City of Lubbock, TX
Contract for
Pest Control Services
Contract 12742
THIS CONTRACT made and entered into this 14th day of April, 2016, by and between the City of
Lubbock ("City"), and Bug Tech, ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for pest control and bids were received
and duly opened as required by law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized
the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase
and delivery of the said pest control.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the
financial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
In accordance with City's specifications and Contractor's bid, copies of which are attached hereto
and made part hereof, Contractor will deliver to the City, Pest Control and more specifically
referred to as Items 1 thru 34 on the bid submitted by the Contractor or in the specifications
attached hereto.
2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done
the work provided for in this Contract and to complete and finish the same according to the
attached specifications, offer, and terms and conditions contained herein.
The Contractor shall perform the work according to the procedures outlined in the Bid Form and
Specifications attached hereto. The contract shall be for a term of one year, with the option of
three, one year extensions, said date of term beginning upon formal approval. The City does not
guarantee any specific amount of compensation, volume, minimum or maximum amount of
services under this contract.
4. This contract shall remain in effect until the expiration date, performance of services ordered, or
termination of by either party with a thirty (30) day written notice. Such written notice must state
the reason for cancellation. The City of Lubbock reserves the right to award the canceled contract
to the next lowest and best bidder as it deems to be in the best interest of the city.
5. Contractor shall at all times be an independent contractor and not an agent or representative of
City with regard to performance of the Services. Contractor shall not represent that it is, or hold
itself out as, an agent or representative of City. In no event shall Contractor be authorized to
enter into any agreement or undertaking for or on behalf of City.
6. The contractor shall obtain and maintain in full force and effect during the term of the contract,
commercial general liability coverage with insurance carriers admitted to do business in the State
of Texas. The insurance companies must carry a Best's Rating of A- VII or better. The policies
will be written on an occurrence basis, subject to the following minimum limits of liability:
TYPE AMOUNT
Commercial General Liability $1,000,000
Per Occurrence:
General Aggregate
Products -Comp /Op AGG
Personal and Adv. Injury
Contractual Liability
Automotive Liability $1,000,000
Any Auto
Per Occurrence:
Employers' Liability $500,000
Or
Workers Compensation Statutory Amounts
Pollution $1,000,000
The City of Lubbock shall be named as additional insured on a primary and non-contributory
basis on general liability, with a waiver of subrogation in favor of the City of Lubbock on all
coverages. All copies of the Certificates of Insurance shall reference the project name or bid
number for which the insurance is being supplied. Copies of all endorsements are required.
The contractor will provide a Certificate of Insurance to the City as evidence of coverage. The
certificate will provide 30 days' notice of cancellation, and under the cancellation section, the
wording "endeavor to" and "but failure to mail such notice shall impose no obligation or liability
of any kind upon the company, its agents or representatives" will be crossed out. A copy of the
additional insured endorsement attached to the policy will be included with the certificate.
The contractor shall also maintain workers compensation insurance in the statutory amount.
If at any time during the life of the contract or any extension, the contractor fails to maintain the
required insurance in full force and effect, all work under the contract shall be discontinued
immediately. Any failure to maintain the required insurance may be sufficient cause for the City
to terminate the contract.
7. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or
interests accruing from this Contract without the written consent of the other.
8. The City reserves the right to exercise any right or remedy available to it by law, contract, equity,
or otherwise, including without limitation, the right to seek any and all forms of relief in a court
of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to
exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are
cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict
between this provision and another provision in, or related to, this document, this provision shall
control.
9. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times, reserves
the right to audit Contractor's records and books relevant to all services provided to the City
under this Contract. In the event such an audit by the City reveals any errors or overpayments
by the City, Contractor shall refund the City the full amount of such overpayments within thirty
(30) days of such audit findings, or the City, at its option, reserves the right to deduct such
amounts owing the City from any payments due Contractor.
10. All funds for payment by the city under this contract are subject to the availability of an annual
appropriation for this purpose by the City. In the event of nonappropriation of funds by the City
Council of the city of Lubbock for the goods or services provided under the contract, the City
will terminate the contract, without termination charge or other liability, on the last day of the
then -current fiscal year or when the appropriation made for the then -current year for the goods
or services covered by this contract is spent, whichever event occurs first. If at any time funds
are not appropriated for the continuance of this contract, cancellation shall be accepted by the
Seller on thirty (30) days prior written notice, but failure to give such notice shall be of no effect
and the City shall not be obligated under this contract beyond the date of termination.
11. This Contract consists of the following documents set forth herein; Invitation to Bid No. 16-
12742-KK, Specifications, and the Bid Form.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and
year first above written. Executed in triplicate.
CITY OF LUBBOCK
AV
Glen C. Robe son, Mayor
ATTEST:
RqJ"o," _,A0
Rebe ca Garza, City Secretary
APPROVED AS TO'CONTENT:
Mark Yearwo d, Assis • t Cl ity Manager
APPROVED AS TO FORM:
Justin ru' , Assist t City Attorney
CONTRACTOR
BY
Aut orized kepresentative
&Ld 5.
Ake w
Print Name
�13/��
Address
L�y�07
City, State, Zip Code
City of Lubbock, TX
ITB 16-12742-KK
Pest Control Services
Specifications
L GENERAL
The City of Lubbock is interested in selecting vendor(s) offering the best value for city-wide pest control services at various
locations up to 25 miles outside the city limits of the City of Lubbock. Pest control services shall be performed at facilities
on a regularly scheduled basis as well as on an on-call/emergency basis. This contract may be further expanded to any City
of Lubbock location to include any pest control services normally provided by the vendor so long as the price of such
additional service is based on the same cost/profit formula as the listed items.
2. LOCATIONS
APPROX
SQUARE
BUILDINGS
ADDRESS
FOOTAGE
FREQUENCY
AREAS SERVICED
All I-lallways and Bathrooms, Common areas,
City Hall
1625 13th
103,667
Monthly
Facilities Management offices and problem
Municipal Square
916 Texas
119,847
Monthly
Entire area, all cells, offices, holding rooms,
Jail Holding cells
916 Texas
4,385
Monthly
hallways & bathrooms to both exits
City Prosecutors Office
916 Texas
1,246
Monthly
Entire area
Municipal Courts
916 Texas
5,250
Monthly
Entire area
Police Admin
916 Texas
10,600
Monthly
Entire area
Police Records
916 Texas
8,182
Monthly
Entire area
Comm Center & Training
Area
916 Texas
4,120
Monthly
Entire area
Teen Courts
916 Texas
1,825
Monthly
Entire area
Entire area, offices, and entire storage area and
Police Property Room
816 Texas
12,100
Monthly
exterior
Police Offices
1010 9th
500
Monthly
Entire interior and exterior
Lobby's, hallways, bathrooms, offices,
Health Dept
806 18th
5,800
Monthly
breakroom and exterior: Quarterly entire lab
Front desk and offices, south office, common
areas, Conference room, kitchen, bathrooms
Mahon Library
1306 9th
73,537
Monthly
and exterior
Front lobby, offices book return area,
conference room, bathrooms, hallway and
Groves Library
5520 19th
10,084
Monthly
exterior
Front lobby, offices book return area,
conference room, bathrooms, hallway and
Patterson Library
1836 Parkway
10,084
Monthly
exterior
Godeke Library
5034 Frankford Ave
14,000
Monthly
Entire building, interior & exterior
Traffic Sign & Signal
Building
206 Municipal Drive
6,202
Monthly
Entire building, interior & exterior
Lubbock Business Center
1301 Broadway
66,733
Monthly
All common areas
Pest & rodent control, entire interior and
Vector Control
201Ash
1 8,000
Quarterly
exterior
Police Academy- Reese
508 Davis
26,668
Quarterly
Quarterly service, entire building Interior &
exterior
Fleet Services
206 Municipal Drive
5,000
Monthly
Entire office areas, Isl & 2nd floor
Garden & Arts
4215 University
6,732
Monthly
Entire Building
St Pauls Church
4215 University
720
Quarterly
Entire Building
CD/Parks1IT
1611 IOth Street
18,500
Quarterly
Entire Building
Buddy Holly Center
I801 Crickets
11,769
Quarterly
Entire Building
Silent Wins Museum
6202 N 1-27
22,000
Monthly
Rodent Control
Silent Wins Museum
6202 N 1-27
22,000
Quarterly
Pest entire interior and exterior
Cemetery Buildings
2011 E 31st
1,250
Quarterly
Pest & rodent control, entire interior and
exterior
Solid Waste
208 Municipal Dr
2,500
Month)
Solid Waste
1631 84th
3,620
Month)
North Water Treatment Plant
6001 N Guava
15,750
Monthly
Administration, Maintenance and Electric
building
South Water Treatment Plant
5114 E 1585
7,850
Monthly
Raw Water, sludge, Surger, Administration,
High Service buildings; Pest control on outside
by doors (12)
Water Treatment Booster
Stations
15,000
Monthly
I Post Booster Stations and Lake Alan Henry
Radio Shop
530 36th Street
13,950
Quarterly
I
"Square footage is for the entire building and does not reflect the actual areas serviced.
3. MINIMUM REQUIREMENTS
Services shall include treatment for the entire area in all facilities of all types of pests and rodents such as rats, mice and all
insects including all spiders through a prescribed and approved method of extermination.
4. SCOPE OF SERVICES
4.1 The successful vendor will perform Pest Control Services in and around the City of Lubbock locations as specified
on a monthly or quarterly schedule or on an as needed basis. There shall be no charge for preliminary site
investigations or problem analyses.
4.2 Exterior rodent bait stations are to be placed on the outside of each building approximately 50 to 75 feet apart. The
bait stations are needed to be secured to the ground and be in a tamperproof bait station. Monthly and regular
maintenance cost must be included in the unit cost. Services to be on an as -needed basis and upon
request.
4.3 Interior Rodent Multiple Catch Trap are to prevent rodents from being exterminated in inaccessible places. The
successful vendor will provide an adequate number of multiple catch traps throughout the entire building.
Regular maintenance cost must be included in the unit cost. Services to be on an as -needed basis and upon
request.
4.2 The successful vendor shall be responsible for famishing all professional services, labor, materials, tools, equipment,
supplies, permits, insurance, fees, etc., in order to carry out the provisions for these specifications in the most modem
and professional manner.
4.3 The successful vendor will have restricted access to some parts of the buildings and areas, however, generally, access
to the routinely serviced buildings and areas shall be Monday through Friday, 8:00 A.M. — 5:00 P.M. excluding
weekends and holidays. The Facilities Supervisor, or his designated representative, must approve all requests for
access to any building or area regardless of what day or what time is requested.
4.3 The successful vendor will meet requirements of the United States Environmental Protection Agency and the Texas
Department of Agriculture in all aspects of services and performed by a licensed certified commercial applicator.
4.4 Only Environmental Protection Agency (EPA) and Texas Department of Agriculture (TDA) approved non-
flammable, non -injurious products may be used for work under this contract. All materials used under this contract
must be in compliance with the City, Federal and State regulations and specifically approved for areas in which they
are to be used.
4.5 Vendor must supply the Material Safety Data Sheets for the pesticides used in the spraying process with bid
submittal. Bids without MSDS Sheets will be considered incomplete and may be grounds for bidder disqualification.
4.6 The word "CONTROL" is defined as the periodic eradication of existing infestation within practical limits.
4.7 The control of pests will include the prevention of re -infestation, as well as any existing infestation. Each spraying
service visit must be thorough.
4.8 The successful Contractor will control the entire area in all facilities of all types of pests and rodents such as rats,
mice and all insects including all spiders through a prescribed and approved method of extermination. Insects to be
controlled shall include, but not limited to troublesome insect pests such as flies, roaches, ants, fire ants, crickets,
termites, fleas, flies and silverfish. Ant and roach bait stations must be available on an as -needed basis at no
additional cost to the City.
4.9 Metal traps and glue boards may be used whenever practical to prevent rodents from being exterminated in
inaccessible places. Glue boards and traps must be available on an as -needed basis. Each service technician needs
to have these items available at the time of the monthly service.
4.10 The contract will cover all initial inspections and treatment at each location monthly (or as noted on list), and shall
be subject to re -application with no additional fee, as necessary to achieve and maintain satisfactory results. If the
City inspects a facility and finds an infestation, a re -application of service to the facility will be completed within
two (2) working days.
4.11 The Contractor shall supply between scheduled visits glue boards, roach bait stations, fly bait in summer, and
pyrethrin spray.
4.12 All rodent bait must be in receptacles so the public cannot come in contact with the materials used. Receptacles will
not be placed readily accessible to the public. Approved bait boxes shall be used in all food areas in lieu of glue
boards. In addition to normal treatment, if an infestation is present, additional bombing during periods when the
facility is closed may be necessary. This procedure is to be conducted by the contractor if the circumstances require
this approach. Also, if flies or ants are present in a food area, the facility should be provided an approved product
for control of these pests.
4.13 Special care shall be used to reduce the possibility of accidents to humans and domestic animals.
4.14 The Successful Vendor shall enter, inspect and treat (as necessary) all of the designated buildings.
4.15 The Contractor shall submit monthly pest management reports to the City's Facility Management Coordinator.
The reports shall cover existing conditions contributing to the pest activity as well as recommendations.
4.16 Each building serviced must have a notice of service date posted on a posting board in a common area.
5. SPECIFICATIONS
5.1 The Contractor shall perform all work according to these specifications.
5.2 The contract shall execute in accordance the Hazard Communication Program attached hereto as part of this bid.
5.3 Preventative Methods (non -chemical):
a) Building inspection: The Contractor will inspect inside and outside the facility, around the dumpsters, all crawl
areas (with the exception of crawl areas which have been identified as containing asbestos material), around all
points of possible entry and drop ceilings, looking for pest entry points.
b) Reporting deficiencies: The Contractor will report any structural or sanitation deficiencies to the Contact
Person.
c) Correction of deficiencies: The Contractor will recommend methods of denying access or habitat to pests, to
the Contact Person, i.e. watching vendors delivering food supplies, eliminating storage of unnecessary boxes
and paper products, fixing water leaks, sanitation improvements or other things which could harbor pests.
Identification of termite infestation.
5.4 Preventative Methods (chemical):
Reporting procedures: the Contractor will give a twenty-four (24) hour notice to the Contact Person prior to using
chemicals to control pests.
a) The Contractor will post a notification in each building as to times and days of services are provided.
b) The Contractor will provide a MATERIAL SAFETY DATA SHEET to the Contact Person prior to the use
of any chemical at a location.
d) Areas to treat with chemicals: All accessible crawl areas, which need chemical treatment to control pests. The
Contractor will check with the Contact Person to insure that a crawl space does not contain asbestos material before
they enter a crawl space.
e) All rodent holes will be chemically treated, deep enough to insure it is out of the reach of the public and domestic
animals.
f) Chemical treatment, of spaces in drop ceilings and kitchen areas where infestation is found, may be necessary.
g) When to treat with chemicals: The Contractor will treat with chemicals when all other methods of control have
proven ineffective.
h) The Contractor will use the LEAST toxic chemicals to control pests. Other approved chemicals will be used only if
the least toxic chemicals prove to be ineffective in controlling pest populations.
i) The Contractor will communicate with the Contact Person to insure areas to be chemically treated are unoccupied
until the treated area is safe to re -occupy.
j) The Contractor will not use chemicals, which appear on the Texas Agriculture Department's Restricted Use List,
now or in the future.
5.5 Training and Qualifications:
a) Bidder will furnish a current and valid copy of Texas State Applicators License with their bid submittal. In the
event that the license expires during the term of the contract, it will be the contractor's responsibility to provide
the owner with a copy of the updated license within fifteen (15) days of renewal. Failure to provide said copy
shall be grounds for termination of the contract.
b) The bidder shall supply a minimum of three (3) commercial account references with their bid submittal. All
references shall be companies with whom the bidder has provided service in the past three (3) years. References
supplied shall include at least one (1) office complex of at least 80,000 square feet.
c) The Contractor and all technicians servicing the City of Lubbock will be knowledgeable of the Hazard
Communication Program.
d) The Contractor will familiarize the contact person with Hazard Communication Programs during services.
e) All service technicians must be current and have a valid license by the Texas Department of Agriculture.
5.6 Follow-up Procedures: The Contractor will follow-up at no charge to the City, within fourteen (14) working days
of treatment in an infested area(s) to insure eggs that have hatched will be eliminated.
5.7 An additional follow-up will be done if the first follow-up proves to be unsuccessful in controlling pests.
(RESTRICTED USE Chemicals will be used).
5.8 Supplementary Chemical Applications: The Contact Person must approve any supplemental chemical applications
at its location(s).
5.9 Contractor Contact: The contractor and or contractor appointee shall be accessible via cell phone, pager or any
other means of communication during regular business hours. Those numbers shall be furnished to the City of
Lubbock Contact and any appointed city Agent(s).
5.10 Emergency Contact: Contractor shall provide the City with the name and emergency phone number of Contractor's
representative responsible for handling service requests during and after normal business hours and updating the
purchasing department if information is changed.
5.11 All non- emergency service treatments are to be completed within seventy two (72) hours of request at no additional
expense to the City of Lubbock. Emergency service treatments are to be completed in four (24) hours of request at
no additional cost to the City. The City of Lubbock will determine what constitutes an emergency.
BID FORM
Pest Control Services
City of Lubbock, TX
ITB 16-12742-KK
In compliance with the Invitation to Bid 16-12742-M the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material,
equipment, laborand everything necessary for providing the items listed below and agrees to deliver said items at the locations
and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows
omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit
prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The
Invitation to aid 16-12742-KK is by reference incorporated in this contract. The Bid Form must be completed in blue or
black ink or by tvnewriter.
ITEM
DESCRIPTION
(SEE SPECS)
U/M
QTY
(A)
SQUARE
FOOTAGE
UNIT COST
(PER APPLICATION)
(B)
EXTENDED
ANNUAL COST
(A X B)
Departments Billed to Facilities
I.
City Hall
Monthly
12
103,GG7
g y
2.
Municipal Square
MonthlyI-
119,847
��
�O
3.
Jail Holding cells
Monthly
12
4,385
37
y
4•
City Prosecutors Office
Monthly
12
1246
001 Ir
3 -24
5.
Municipal Courts
Monthly
12
5,250
3f
L432
6•
Police Admin
Monthly
12
10,600
Li it
5;?f
7•
Police Records
Monthly
12
8,182
il
522
e•
Comm Center& training area
Monthly
12
4,120
37
9•
Teen Courts
Monthly
12
1825
25
(�
10.
Police Property Room
Monthly12
12,100
3 /
,3r,3
-7 y
H.
Police offices
Monthly
12
500
2yz)
12.
Health Dept
Monthly
12
5,800
i/
732
13•
Mahon Library
Monthly
12
73,537
7
Yd
14•
Groves Library
Monthly
12
10,084q,5
5-qb
15.
Patterson Library
Monthly
12
10,084
y
51/
16•
Godeke Library
Monthly
12
14,000
y
$�
17
Traffic Sign & Signal
BuildingMonthly6,202
12
5�D
18.
Lubbock Business Center
Monthiv
12
66,733
SW
19•
Vector Control
Quarterly
4
8.000
.3
.36
20.
Police Academy- ReeseQuarterly4
26,666
S/
Z�
21•
Fleet Services
Monthly12
5,000
3
2-'•
Garden & Arts
Monthly12
6 732
-7
yy
S. PurchasdBid nomfflrB 1612742.KK, Pea Conaol Smicu
4
23.
St Pouts Church
Quarter)
y
720
2�
150
74•
CD/Parks/IT
Quarterly
4
18,500
3y
25.
Buddy Holly Center
Quarterly
11,769
.3Iq
) 36
26.
Silent Wings Museum
Monthly
22.000
y2
5-oq
27.
Silent Wines Museum
Quarterly
q22,000
y
y O 4�
Departments Billed to Thefnselves
28.
Cemetery Buildings
Quarterly
'l
1,250
3
Cz
29•
Solid Waste-208 Municipal
Monthly
(a„
2,500
.30
3(a
30.
Solid Waste-1631 84th
Monthly
I �,
3,620
3'
3 7 Z
31•
North Water Treatment Plant
Monthly
I
15,750
32.
South Water Treatment Plant
Monthly
1 a.
7,850
34
L(3 Z
33
Water Treatment Booster
Stations
Monthly
la
15,000
34•
Radio Shoo
Quarterly
14
13,950
Total
s
4FRiCL: M.V.H. VeShnaflan, Freight Pre -Paid and Allowed
Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or -none basis for any
item or group of items shown on the bid.
The City of Lubbock is seeking a contract for pest control with one or more contractors. In order to assure adequate
coverage, the City may make multiple awards, selecting multiple vendors to provide the products desired, if multiple
awards are in the best interest of the City. A decision to make a multiple award of this Bid, however, is an option
reserved by the City, based on the needs of the City.
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net —calendar days.
Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will
be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or
after the dale of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City
within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date
of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event
occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone
else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element
of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and
quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the
supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or
better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the
lower price(s) on all deliveries made during the period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the
State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as
provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at
the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below i f
he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other
governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions,
specifications, and pricing would apply?
Other governmental entities that might have interests in this contract are Frenship Independent School District,
Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School
5 Purchase/Bid Docs/rIB 16-12742-KK, Pest Control Services
District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal
Power Agency, Lynn County, and City of WolRorth.
YES NO
• If you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be
eligible, but not obligated, to purchase materials/services under the contmct(s) awarded as a result of this solicitation.
All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental
entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental
entity's debts. Each governmental entity will order their own materials, -service as needed.
THIS BID IS SUBMITTED BY a corporation organized under the laws of the State of
or a partnership consisting of or individual trading as
of the City of
City:.i.ubP,Drt State: ' AO)ws Zip 4g4o—+
Bidder acknowledges receipt of the following addenda:
Addenda No. Dale
Addenda No. Date
M/WBE
BDole,
Aulftri-ed RFpresenlativ1e - must sign by hand
Officer Name and Title: tiifP%V►P� �/�
Please Print
Business Telephone ,IN,u-r••mber_r) i'gi •qLQ FAX: (&L� nQ5- 2qI (D
E-mail Address: W IlfA nr. VyA)RrPA11VAl arAN.wn
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Firnt/Individual:
Date of Award by City Council (for bids over 550,000): Date P.O./Contract
RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS.
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND
TIME, AND YOUR COMPANY NAME AND ADDRESS.
S P=hosdBid Dws/ITE I6-12742.KK. Put Cmarol Services
City of Lubbock, TX
Facilities
Bid Tabulation
April 14, 2016
ITB 16-12742-KK
Pest Control Services
Annual
Per Application
Total Annual
Item Applications
DescriptionfVendor
Location
Cost
Cost
1 12
City Hall
Pest Pro Pest Control Services
Lubbock, TX
$ 45
540
Gafford Pest Control Services, Inc.
Lubbock, TX
50
600
Bug Tech
Lubbock, TX
54
648
J.C.'s Terminix, Inc.
Lubbock, TX
124
1,488
D's Pest Control, Inc.
Lubbock, TX
150
1,800
2 12
Municipal Square
J.C.'s Terminix, Inc.
Lubbock, TX
72
864
Bug Tech
Lubbock, TX
75
900
D's Pest Control, Inc.
Lubbock, TX
150
1,800
Pest Pro Pest Control Services
Lubbock, TX
165
1,980
Gafford Pest Control Services, Inc.
Lubbock, TX
175
2,100
3 12
Jail Holding cells
J.C.'s Terminix, Inc.
Lubbock, TX
34
408
Pest Pro Pest Control Services
Lubbock, TX
35
414
Gafford Pest Control Services, Inc.
Lubbock, TX
35
420
Bug Tech
Lubbock, TX
37
444
D's Pest Control, Inc.
Lubbock, TX
50
600
4 12
City Prosecutors Office
Pest Pro Pest Control Services
Lubbock, TX
25
294
D's Pest Control, Inc.
Lubbock, TX
25
300
Gafford Pest Control Services, Inc.
Lubbock, TX
25
300
Bug Tech
Lubbock, TX
28
336
J.C.'s Terminix, Inc.
Lubbock, TX
34
408
5 12
Municipal Courts
Pest Pro Pest Control Services
Lubbock, TX
34
408
J.C.'s Terminix, Inc.
Lubbock, TX
34
408
Gafford Pest Control Services, Inc.
Lubbock, TX
35
420
Bug Tech
Lubbock, TX
36
432
D's Pest Control, Inc.
Lubbock, TX
50
600
6 12
Police Admin
Pest Pro Pest Control Services
Lubbock, TX
39
462
Gafford Pest Control Services, Inc.
Lubbock, TX
40
480
Bug Tech
Lubbock, TX
44
528
J.C.'s Terminix, Inc.
Lubbock, TX
48
576
D's Pest Control, Inc.
Lubbock, TX
100
1,200
7 12
Police Records
Pest Pro Pest Control Services
Lubbock, TX
39
462
Gafford Pest Control Services, Inc.
Lubbock, TX
40
480
Bug Tech
Lubbock, TX
44
528
J.C.'s Terminix, Inc.
Lubbock, TX
48
576
D's Pest Control, Inc.
Lubbock, TX
100
1,200
City of Lubbock, TX
Facilities
Bid Tabulation
April 14, 2016
ITB 16-I2742-KK
Pest Control Services
Annual
Per Application
Total Annual
Item Applications
DescriptionNendor
Location
Cost
Cost
8 12
Comm Center & training area
Pest Pro Pest Control Services
Lubbock, TX
30
360
J.C.'s Terminix, Inc.
Lubbock, TX
34
408
Gafford Pest Control Services, Inc.
Lubbock, TX
35
420
Bug Tech
Lubbock, TX
37
444
D's Pest Control, Inc.
Lubbock, TX
50
600
9 12
Teen Courts
D's Pest Control, Inc.
Lubbock, TX
25
300
Pest Pro Pest Control Services
Lubbock, TX
25
300
Gafford Pest Control Services, Inc.
Lubbock, TX
25
300
Bug Tech
Lubbock, TX
28
336
J.C.'s Terminix, Inc.
Lubbock, TX
34
408
10 12
Police Property Room
J.C.'s Terminix, Inc.
Lubbock, TX
34
408
Pest Pro Pest Control Services
Lubbock, TX
35
419
Gafford Pest Control Services, Inc.
Lubbock, TX
35
420
Bug Tech
Lubbock, TX
37
444
D's Pest Control, Inc.
Lubbock, TX
100
1,200
11 12
Police Offices
Pest Pro Pest Control Services
Lubbock, TX
9
108
Bug Tech
Lubbock, TX
20
240
D's Pest Control, Inc.
Lubbock, TX
25
300
J.C.'s Terminix, Inc.
Lubbock, TX
25
300
Gafford Pest Control Services, Inc.
Lubbock, TX
25
300
12 12
Health Dept
Gafford Pest Control Services, Inc.
Lubbock, TX
40
480
Pest Pro Pest Control Services
Lubbock, TX
42
504
D's Pest Control, Inc.
Lubbock, TX
50
600
J.C.'s Terminix, Inc.
Lubbock, TX
58
696
Bug Tech
Lubbock, TX
61
732
13 12
Mahon Library
Pest Pro Pest Control Services
Lubbock, TX
63
756
Gafford Pest Control Services, Inc.
Lubbock, TX
65
780
Bug Tech
Lubbock, TX
67
804
J.C.'s Terminix, Inc.
Lubbock, TX
68
816
D's Pest Control, Inc.
Lubbock, TX
150
1,800
14 12
Groves Library
Pest Pro Pest Control Services
Lubbock, TX
38
456
Gafford Pest Control Services, Inc.
Lubbock, TX
40
480
Bug Tech
Lubbock, TX
45
540
J.C.'s Terminix, Inc.
Lubbock, TX
48
576
D's Pest Control, Inc.
Lubbock, TX
100
1,200
3
City of Lubbock, TX
Facilities
Bid Tabulation
April 14, 2016
ITB 16-12742-KK
Pest Control Services
Annual
Per Application
Total Annual
Item Applications
Description/Vendor
Location
Cost
Cost
15 12
Patterson Library
Pest Pro Pest Control Services
Lubbock, TX
38
456
Gafford Pest Control Services, Inc.
Lubbock, TX
40
480
Bug Tech
Lubbock, TX
45
540
J.C.'s Terminix, Inc.
Lubbock, TX
58
696
D's Pest Control, Inc.
Lubbock, TX
100
1,200
16 12
Godeke Library
J.C.'s Terminix, Inc.
Lubbock, TX
34
408
Pest Pro Pest Control Services
Lubbock, TX
38
456
Gafford Pest Control Services, Inc.
Lubbock, TX
45
540
Bug Tech
Lubbock, TX
49
588
D's Pest Control, Inc.
Lubbock, TX
100
1,200
17 12
Traffic Sign & Signal Building
Pest Pro Pest Control Services
Lubbock, TX
33
390
Gafford Pest Control Services, Inc.
Lubbock, TX
35
420
Bug Tech
Lubbock, TX
45
540
D's Pest Control, Inc.
Lubbock, TX
50
600
J.C.'s Terminix, Inc.
Lubbock, TX
68
816
18 12
Lubbock Business Center
Pest Pro Pest Control Services
Lubbock, TX
42
504
Bug Tech
Lubbock, TX
45
540
Gafford Pest Control Services, Inc.
Lubbock, TX
45
540
J.C.'s Terminix, Inc.
Lubbock, TX
68
816
D's Pest Control, Inc.
Lubbock, TX
100
1,200
19 4
Vector Control
Bug Tech
Lubbock, TX
34
136
Gafford Pest Control Services, Inc.
Lubbock, TX
40
160
Pest Pro Pest Control Services
Lubbock, TX
45
180
J.C.'s Terminix, Inc.
Lubbock, TX
60
240
D's Pest Control, Inc.
Lubbock, TX
100
400
20 4
Police Academy- Reese
Pest Pro Pest Control Services
Lubbock, TX
42
168
Gafford Pest Control Services, Inc.
Lubbock, TX
50
200
Bug Tech
Lubbock, TX
51
204
J.C.'s Terminix, Inc.
Lubbock, TX
84
336
D's Pest Control, Inc.
Lubbock, TX
200
800
21 12
Fleet Services
Pest Pro Pest Control Services
Lubbock, TX
27
326
Gafford Pest Control Services, Inc.
Lubbock, TX
30
360
Bug Tech
Lubbock, TX
34
408
J.C.'s Terminix, Inc.
Lubbock, TX
34
408
D's Pest Control, Inc.
Lubbock, TX
50
600
3
City of Lubbock, TX
Facilities
Bid Tabulation
April 14, 2016
ITB 16-12742-KK
Pest Control Services
Annual
Per Application
Total Annual
Item Applications
DescriptionNendor
Location
Cost
Cost
22 12
Garden & Arts
Pest Pro Pest Control Services
Lubbock, TX
27
326
J.C.'s Terminix, Inc.
Lubbock, TX
35
420
Gafford Pest Control Services, Inc.
Lubbock, TX
35
420
Bug Tech
Lubbock, TX
37
444
D's Pest Control, Inc.
Lubbock, TX
50
600
23 4
St Pauls Church
Pest Pro Pest Control Services
Lubbock, TX
18
70
Bug Tech
Lubbock, TX
20
80
Gafford Pest Control Services, Inc.
Lubbock, TX
25
100
D's Pest Control, Inc.
Lubbock, TX
50
200
J.C.'s Terminix, Inc.
Lubbock, TX
60
240
24 4
CD/Parks/IT
Bug Tech
Lubbock, TX
39
156
Pest Pro Pest Control Services
Lubbock, TX
42
168
Gafford Pest Control Services, Inc.
Lubbock, TX
45
180
J.C.'s Terminix, Inc.
Lubbock, TX
75
300
D's Pest Control, Inc.
Lubbock, TX
100
400
25 4
Buddy Holly Center
Bug Tech
Lubbock, TX
34
136
Gafford Pest Control Services, Inc.
Lubbock, TX
35
140
Pest Pro Pest Control Services
Lubbock, TX
38
152
J.C.'s Terminix, Inc.
Lubbock, TX
65
260
D's Pest Control, Inc.
Lubbock, TX
100
400
26 12
Silent Wings Museum
Bug Tech
Lubbock, TX
42
504
J.C.'s Terminix, Inc.
Lubbock, TX
50
600
Gafford Pest Control Services, Inc.
Lubbock, TX
50
600
Pest Pro Pest Control Services
Lubbock, TX
51
612
D's Pest Control, Inc.
Lubbock, TX
100
1,200
27 4
Silent Wings Museum
Pest Pro Pest Control Services
Lubbock, TX
42
168
Bug Tech
Lubbock, TX
42
168
J.C.'s Terminix, Inc.
Lubbock, TX
50
200
Gafford Pest Control Services, Inc.
Lubbock, TX
50
200
D's Pest Control, Inc.
Lubbock, TX
100
400
28 4
Cemetery Buildings
Gafford Pest Control Services, Inc.
Lubbock, TX
25
100
Bug Tech
Lubbock, TX
38
152
Pest Pro Pest Control Services
Lubbock, TX
40
160
J.C.'s Terminix, Inc.
Lubbock, TX
65
260
D's Pest Control, Inc.
Lubbock, TX
100
400
4
City of Lubbock, TX
Facilities
Bid Tabulation
April 14, 2016
ITB 16-12742-KK
Pest Control Services
Annual
Per Application
Total Annual
Item Applications
Description[Vendor
Location
Cost
Cost
29 12
Solid Waste-208 Municipal
Pest Pro Pest Control Services
Lubbock, TX
24
288
Bug Tech
Lubbock, TX
30
360
Gafford Pest Control Services, Inc.
Lubbock, TX
35
420
J.C.'s Terminix, Inc.
Lubbock, TX
48
576
D's Pest Control, Inc.
Lubbock, TX
50
600
30 12
Solid Waste-]631 84th
Pest Pro Pest Control Services
Lubbock, TX
30
359
Bug Tech
Lubbock, TX
31
372
J.C.'s Terminix, Inc.
Lubbock, TX
34
408
Gafford Pest Control Services, Inc.
Lubbock, TX
35
420
D's Pest Control, Inc.
Lubbock, TX
50
600
31 12
North Water Treatment Plant
Pest Pro Pest Control Services
Lubbock, TX
40
480
Gafford Pest Control Services, Inc.
Lubbock, TX
40
480
Bug Tech
Lubbock, TX
42
504
J.C.'s Terminix, Inc.
Lubbock, TX
58
696
D's Pest Control, Inc.
Lubbock, TX
100
1,200
32 12
South Water Treatment Plant
Pest Pro Pest Control Services
Lubbock, TX
27
326
Gafford Pest Control Services, Inc.
Lubbock, TX
35
420
Bug Tech
Lubbock, TX
36
432
J.C.'s Terminix, Inc.
Lubbock, TX
42
504
D's Pest Control, Inc.
Lubbock, TX
100
1,200
33 12
Water Treatment Booster Stations
Bug Tech
Lubbock, TX
42
504
Gafford Pest Control Services, Inc.
Lubbock, TX
45
540
J.C.'s Terminix, Inc.
Lubbock, TX
58
696
D's Pest Control, Inc.
Lubbock, TX
100
1,200
Pest Pro Pest Control Services
Lubbock, TX
147
1,764
34 4
Radio Shop
Pest Pro Pest Control Services
Lubbock, TX
39
156
Bug Tech
Lubbock, TX
39
156
Gafford Pest Control Services, Inc.
Lubbock, TX
45
180
J.C.'s Terminix, Inc.
Lubbock, TX
70
280
D's Pest Control, Inc.
Lubbock, TX
100
400
All or None
Bug Tech
Lubbock, TX
$ 14,280
Gafford Pest Control Services, Inc.
Lubbock, TX
14,880
Pest Pro Pest Control Services
Lubbock, TX
14,974
J.C.'s Terminix, Inc.
Lubbock, TX
17,500
D's Pest Control, Inc.
Lubbock, TX
28,300
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
toll
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2016-36392
Date Filed:
04I07/2016
Date Acknowledged:
04/07/2016
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Bug Tech
Lubbock, TX United States
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
3
Provide the identification number used by the governmental entity or state agency to ck or identify the contrac wde a
description of the goods or services to be provided under the contract.
16-12742-KK
Pest Control services
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest (check applicable)
Controlling
Intermediary
5
Check only if there is NO Interested Party.
X
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said , this the day of .
20 , to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath
Tide of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.312
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
loll
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 5 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
2016.36392
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Bug Tech
Lubbock, TX United States
Date Filed:
04/07/2016
2 Name of governmental entity or state agency that is a parry to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or identity the contract, and provide a
description of the goods or services to be provided under the contract.
16-12742-KK
Pest Control services
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest (check applicable)
Controlling
Intermediary
5
Check only if there is NO Interested Parry. x
6 AFFIDAVIT I swear, or affirm, under penalty of perju hat the above disclosure is true and correct.
DELANI WILLIAMS
My Commission Erpnes
June 9. 2018
®R.-
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before m5. the said 0,'Vt' ���� V �JF--('.(�J ,this the
day o,
20 certify which, s my seal of office.
of
ignawre A officer administering oath Printed name of officer administering oath
Title of officer administering oath
unns provided by Texas ethics Commission www.eInics.state.tx.us Version V1.0.312