HomeMy WebLinkAboutResolution - 2023-R0291 - Amendment No. 1 To Contract 16727, With Plummer Associates, Inc - 06/13/2023Resolution No. 2023-RO291
Item No. 5.19
June 13, 2023
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute fc
and on behalf of the City of Lubbock, Amendment No. 1 to the Professional Services Agreemei
Contract No. 16727 for engineering services for the construction of an 8 million gallon storag
tank at the north water treatment plant, by and between the City of Lubbock and Plummer an
Associates, Inc., and related documents. Said Amendment is attached hereto and incorporated i
this resolution as if fully set forth herein and shall be included in the minutes of the City Counci
Passed by the City Council on June 13, 2023
APPROVED AS TO CONTENT:
Erik Rejino, Assistant City Manager
AP ROVED AS TO FORM:
. *Aiu
elli Leisure, Senior Assistant City Attorney
ccdocs/RES.Amend #1 to PSA 16727 Plummer storage tank
6.5.23
Resolution No. 2023-RO291
Amendment 1
To Agreement Between
The City of Lubbock, TX
and
Plummer and Associates, Inc.
THIS IS THE FIRST AMENDMENT TO THE AGREEMENT dated and entered into on the 9`h day of
August, 2022, Contract No. 16727, by and between the City of Lubbock ("City") and Plummer and
Associates, Inc. ("Engineer"), a Texas professional corporation, collectively ("Parties").
Engineer is providing professional services related to the construction of an 8 million gallon storage tank
at the north water treatment plant.
In accordance with the terms and provisions of the agreement, the City previously granted the Engineer a
six (6) month extension of time with the City Engineer's approval. At this time the Parties agree to
enlarge the scope of services to be performed by the Engineer.
NOW THEREFORE, the City and Engineer enter into this FIRST AMENDMENT:
The Parties agree to increase the scope of construction management and Resident Project Representation
(RPR) services to be performed by Engineer in order to complete the professional services contracted for
in the original terms of the agreement. Said additional services are set forth in Exhibit "A", attached
hereto and incorporated herein. Additionally, this amendment grants Engineer additional consideration
for continued services in an amount not to exceed thirty-one thousand two hundred eight -four and
NO 100 ($31,284.00) as per Exhibit "B", attached to and incorporated herein.
All other portions of the original Agreement shall remain in place and are not altered by this amendment.
IN WITNESS HEREOF, the parties have executed this Agreement as of this 13th day of
June 2023.
CITY OF LUBBOCK
T WVN Mayor
AT EST:
mM&
Courtney Paz, City Secret ry
Plummer and Associates, Inc. �.
c
Brian Beach P.E.,
Construction Management Practice Leader
Page 1 of 2
APPROVED AS TO CONTENT:
Michael G. Keenum, P.E., Division Director of Engineering/City Engineer
APPROVED AS TO FORM:
� r
$ellieisure, ' enior Assistant City Attorney
Page 2 of 2
PLUMMER ASSOCIATES, INC.
SCOPE OF WORK
EXHIBIT A
AMENDMENT #1
This Exhibit A is part of the Amendment between Plummer Associates, Inc. (the "CONSTRUCTION
MANAGER") and the City of Lubbock (the "CITY") for a project generally described as:
NORTH WTP 8 MILLION -GALLON GROUND STORAGE TANK IMPROVEMENTS
CONSTRUCTION PHASE SERVICES
The purpose of this Amendment to the Original Agreement is for the CONSTRUCTION MANAGER (CM)
to furnish to the CITY Construction Phase Services that include, Construction Management and On -site
Resident Project Representation (RPR) Service for the following:
ADDITIONAL SERVICES OF CONSTRUCTION MANAGER AND RPR SERVICES:
The Scope of Services currently authorized to be performed by Construction Manager in accordance with
this Agreement is as follows:
1. The Construction Manager and RPR will participate in up to three (3) additional monthly
construction progress meetings.
2. The Construction Manager will review and comment on up to three (3) additional pay estimates.
3. The RPR will provide up to one hundred (100 hours) for three additional months of project
observation for project completion work including tank tie in and testing, asphalt roadway, site work,
clean up, piping, and electrical items.
4. The Construction Manager will provide up to twenty hours (20) of coordination effort for design,
installation, and coordination of the SCADA system for the new 8 MG Tank.
5. The Construction Manager and RPR will provide up to forty (40) hours for project closeout and
punch list reviews.
ADDITIONAL CONSTRUCTION MANAGEMENT SERVICES
Additional CONSTRUCTION MANAGEMENT services may be performed by the CONSTRUCTION
MANAGER, if authorized by the CITY, which are not included in the above -described Construction Phase
Services, as described below:
Additional Management Services, which may be required by the CITY, shall be based on the actual hours
and costs in accordance with current contract.. No work will be undertaken with this item without specific
written authorization from the CITY.
1 of 1
PLUMMER ASSOCIATES, INC
EXHIBIT B
Payments to Engineer
This Exhibit B is part of the Amendment between Plummer Associates, Inc. (the "Construction
Manager') and the City of Lubbock (the "City") for a project generally described as:
NORTH WTP 8 MILLION -GALLON GROUND STORAGE TANK IMPROVEMENTS
CONSTRUCTION PHASE SERVICES
1.0 BASIC SERVICES OF ENGINEER
1.1 City shall pay Construction Manager for Basic Services of Construction Phase Services
rendered under Section 1, as supplemented by Exhibit A, "Scope of Services". Fees
shall be paid per Section 5 of the Original Agreement. Compensation for the following
services actually completed shall be paid on a lump sum basis:
Task No.
Description
Total Budget Amount
100
Resident Project Representative (RPR)
$ 18,096.00
200
Construction Management (CM)
$ 12,688.00
300
Expenses
$ 500.00
Total
$ 31,284.00
1.2 Cost reimbursable compensation shall be based on Engineer's personnel time at
Engineer's hourly labor rates attached hereto as Table C-1 Hourly Rate Schedule for
Professional Services. All direct expenses, including mileage, travel and lodging
expenses, but excluding subcontract expenses, applied to the Basic Services of
Engineer, shall be paid at invoice or internal office cost plus a fifteen percent (15%)
service charge. Subcontract expenses shall be paid at direct cost plus a fifteen percent
(15%) service charge. All sales, use, value added, business transfer, gross receipts, or
other similar taxes will be added to Engineer's compensation when invoicing Owner.
2.0 ADDITIONAL SERVICES
2.1 Owner shall pay Engineer for Additional Services of Engineer rendered under Section
2. Fees shall be paid per Section 5 of the Agreement. Compensation for Additional
Services actually completed shall be paid on a cost reimbursable basis.
2.2 Cost reimbursable compensation shall be based on Engineer's personnel time at
Engineer's hourly labor rates in the Hourly Rate Schedule for Professional Services.
All direct expenses, including mileage, travel and lodging expenses, but excluding
subcontract expenses, applied to the Additional Services of Engineer, shall be paid at
invoice or internal office cost plus a fifteen percent (15%) service charge. Subcontract
expenses shall be paid at direct cost plus a fifteen percent (15%) service charge. All
sales, use, value added, business transfer, gross receipts, or other similar taxes will be
added to Engineer's compensation when invoicing Owner.
3.0 DEFINITIONS
3.1 Direct Labor Costs: Salaries and wages paid to Engineer's personnel engaged directly
on the Project, but do not include indirect costs, insurance costs, fringe benefits,
overhead or profit. Direct Labor Cost is subject to annual calendar year adjustments.
3.2 Hourly Labor Rates: Direct Labor Cost plus a percentage applied to all such wages or
salaries to cover payroll taxes, insurance premiums, benefits and all other overhead or
profit.
3.3 Direct Expenses: All expenses incurred directly by the Engineer. These may include
transportation costs, travel, meals, lodging, laboratory testing and analyses,
telecommunication, computer services, document reproduction and processing, all
direct expenses associated with outside consultants, and any other direct expense
incurred by the Engineer.
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos, 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2023-1030881
Plummer Associates, Inc.
FORT WORTH, TX United States
Date Filed:
06/06/2023
2 Name of governmental entity or state agency that is a parry to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
0425-038-01
8 MG Tank Resident Representative Services
4
Nature of interest
Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling
I Intermediary
O'Brien, Patrick
Durango, CO United States
X
Gratz, Dean
White Bear Lake, MN United States
X
Caffey, Jeffrey
Fort Worth, TX United States
X
Davis, Alan
Fort Worth, TX United States
X
McDonald, Ellen
Fort Worth, TX United States
X
Young, Chris
Fort Worth, TX United States
X
Coonan, Steve
Austin, TX United States
X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is Ellen McDonald and my date of birth is .
My address is 1320 S. University Dr. Fort Worth TX 76107 USA
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Tarrant County, State of Texas —on the 6 day of June , 20 23
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.a18ea2ca