HomeMy WebLinkAboutResolution - 2023-R0302 - Contract 17013 With Control Technologies, Inc - 06/13/2023Resolution No. 2023-R0302
Item No. 5.31
June 13, 2023
M:7 x.�17-AIII�1-[�7►1
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City of Lubbock, Lump Sum Proposal Contract No. RFP-17013-TF for
LBB ACS/CCTV Upgrades at the Lubbock Preston Smith International Airport, by and
between the City of Lubbock and Control Technologies, Inc., consistent with the terms of the
bid submittal attached hereto and incorporated herein, and related documents.
APPROVED AS TO CONTENT:
�
Bill ow n, Deputy Ci ager
ttorney
ccdocslRES.Public Works Contract-Control Technologies, Inc.
May 26, 2023
Passed bv the Citv Council on June 13, 2023
Resolution No. 2023-R0302
PROPOSAL SUBMITTAL FORM
LUMP SUM PROPOSAL CONTRACT
A ril l2th, 023
DATE: --- p ------�-----
PROJECT NUMBER: RFP 23-17013-TF LBB ACS/CCTV Upgrades
Proposal of Controt Technologies, Inc. (hereinafter called Offeror)
To the Honorable Mayor and City Council City of Lubbock, Texas (hereinafter called Owner)
Ladies and Gentlemen:
The Offeror, in compliance with your Request for Proposals for construction ofthe referenced project, having
carefi►Ily examined the plans, specifications, instructions to offerors, notice to offerors and all other related
contract documents and the site of the intended work, and being familiar with all of the conditions
surrounding the construction ofthe intended project including the availability ofmaterials and labor, hereby
intends to furnish all labor, materials, and su�iplies; and t4 construct the project in accordance with the pians,
specifications and contract documents, within the time set forth therein and at the price stated. The price to
cover all expenses incurred in performing the work required under the contract documents.
PROPOSED CONSTRUCTION TIME:
l. Contractors proposed CONSTRUCTION TIME for completion:
TOTAL CONSECUTIVE CALENDAR DAYS: 2 7 0*
00
TOTAL CONSECUTIVE CALENDAR DAYS: 3
*depending on pa��ts availabilities;
some specified paits a��e
experiencing severe shortages
(to Substantial Cqmpletion)
(to Final Completion)
(not to exceed 540 consecutive calendar days to Substantial Com�letion/ 570 consecutive calendar days to Final Completionl
Offeror hereby agrees to commence the work on the above project on a date to be specified in a wcitten
"Notice to Proceed" ofthe Owner and to substantially complete the project within 540 Consecutive Calendar
Days with final completion within 570 Consecutive Calendar Days as stipulated in the specification and
othec contract documents. Offeror hereby further agrees to pay to Owner as liquidated damages in the sum of
$25 for each consecutive calendar day after substantial completion and liquidated damages in the sum of$25
for each consecutive calendar day after fnal com�letion set focth herein above for completion ofthis project,
all as more fully set forth in the General Conditions ofthe Agreement.
Offeror understands and agrees that this proposal submittal shall be completed and submitted in
accordance with instruction number 28 ofthe General Instructions to Offerors. Offeror understands that the
Owner reseives the right to reject any or all proposals and to waive any forma(ity in the pcoposing. The
Offecor agrees that this pcoposal shall be good for a period of six 60 calendac days after the scheduled
closing time for receiving proposals.
The undersigned Offeror hereby declares that he has visited the site ofthe work and has carefully examined
the plans, specifications and contract documents pertaining to the work covered by this proposal, and he fi�rther
agrees to commence work on the date specifed in the written notice to pcoceed, and to substantially complete
the work on which he has proposed; as pcovided in the contcact documents.
Offerocs are required, whether or not a payment or perfonnance bond is required, to submit a cashier's check
or ceitified check issued by 1 bank satisfactory to the City of Lubbock, or a proposal bond from a reliable
surety company, payable without recourse to the order ofthe City ofLubbock in an amount not less than five
percent (5%) ofthe total amount ofthe proposal submitted as a guarantee that offeror will enter into a contract,
obtain all required insurance policies, and execute all necessary bonds (ifrequired) within ten (10) days after
notice ofaward ofthe contcact to him.
City of Lubbock, TX
Airport
RFP 23-17013-TF
LBB ACS/CCTV Upgrades
Control Technologies, Inc. of Lubbock, TX
QTY
# Items +/- U/M
Base Bid
Unit
Price
#1-1 ACSICCTV Upgrades 1 LS $ 7��- ,? �
Unit Price Items $ 377,832
Genetec model SY-LP 1502 controller complete
#2-1 with 8 inputs, 4 outputs for 2 doors (4 card 1 EA 1,738
readers) as specified
Genetec model SY-MR52-S3 interface module
#2-2 complete with 8 inputsloutputs for 2 doors (4 card 1 EA
readers) as specified.
HID dual technology wall switch type Signo card 1 EA
#2-3 readers (OSDP) as specified.
738
297
Extended
Cost
�°�
377.832
1,738
73 8
297
Enciosed with this proposal � a Cashier's Check or Certified Check Enclosed �vith
this proposal is a Cashier's Check or Certified Check for
______________ Dollars ($__ __ _�� or a Proposal Bond m the sum
of_5 %_o f b i d____ Dollars($____ _�, which it is agreed shall be
collected and retained by the Owner as liquidated damages in the event the proposal is
accepted by the Owner and the undersigned fails to execute the necessary contract
documents, insurance certificates, and the required bond (if any) with the O�vner within
ten (10) business days after the date of receipt of written notification of acceptance of said
proposal; otherwise, said check or bond shall be returned to the undersigned upon
demand.
Offerer understands and agrees that tlie contract to be executed by Offerer shall be bound
and 'uiclude all cdntract documents made available to him for his inspection in accordance with
the Notice to Offerers.
Pursuant to Texas Local Government Code
252.043(g), a compedtive sealed proposal that
has bcen opened may not be changed for the
purpose of correcting an error u► the proposal
price. THEREFORE, ANY CORRECTIONS
'PU THE PROPOSAL PR10E MUST BE MADE
ON THE PROPO.SAL SUBMITTAL F�
PRIOR TO PROPOSAL OPENING.
(Seal if Offeror is;,a Corporation)
ATTEST:
Sec t ry ''
Offerer acknowledges receipt ofthe following addenda
Addenda No. '
Addenda No. 2
Addenda No. _ �
Date 4/ 1 1 /23
Date 4/ 17/23
Date �t t �F 2
Addenda No. Date
��
Date: Apri125th, 2023
Authorized Signature
Scott Cheatham
(Printed or Typed Name)
Control Technologies, Inc.
Company
5710 40th
Address
Lubbock
CTX
� Lubbock
Coimty
79407
State Zip Code
Telephone: 806 � 797-0900
F�: _$06 �2-1202
Email: scou(cr�co �h.00m
FEDERAL TAX ID or SOCIAL SECURITY
No.
75-2670507
M/WBE F717C �1----- � ��•an., _` - ----+- � �.... �17�1:1Cd�. -- I -. .. _ - . .��:. .. ��n--
--�
� ��a n 1C �1T�C a Il � ��1 AITt�]Cl n I � i��/) I
BOND CHECK
BEST RATING _________
LICENSED IN TEXAS
DATE______ BY: _______
CONTRACT AWARD DATE: June 13, 2023
CITY OF LUBBOCK
SPECIFICATIONS FOR
LBB ACS/CCTV Upgrades
ITB 23-17013-TF
CONTRACT 17013
PROJECT NUMBER: 92361.8302
Plans & Specifications may be obtained from
https://ci-lubbock-tx.bonfirehub.com/
CITY OF LUBBOCK
Lubbock, Texas
NOTICE TO OFFERORS
Page Intentionally Left Blank
RFP 23-17013-TF
LBB ACS/CCTV Upgrades
1. NOTICE TO OFFERORS
1.1. Offerors may submit proposals electronically by uploading required documents at the City of
Request for Proposals is for your convenience in
submitting an offer for the specified services. If submitting electronically, do not submit paper
documents. If you choose to submit in hard copy, submit one original paper copy of your
submittal to the office of the Director of Purchasing and Contract Management:
Physical: Marta Alvarez, Director of Purchasing and Contract Management
City of Lubbock
13 14 Avenue K, 9th Floor
Lubbock, Texas 79401
Mailing: Marta Alvarez, Director of Purchasing and Contract Management
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79457
MARK ENVELOPE WITH THE SOLICITATION NUMBER, TITLE, AND DUE DATE/TIME
1.2. Proposals will be opened in the office of the Director of Purchasing and Contract Management,
Citizens Tower, 1314 Avenue K, Floor 9, Lubbock, Texas, 79401, and via teleconference as
shown below at 2:00 PM on April 13, 2023, or as changed by the issuance of formal addenda to
all planholders, to furnish all labor and materials and perform all work for the construction of the
above referenced.
1.3. After the expiration of the time and date above first written, said sealed proposals will be opened
in the office of the Director of Purchasing and Contract Management and publicly read aloud.
Bids will be opened via teleconference if date/time stamped on or before the deadline stated at the
office listed above. The Zoom meeting information is as follows:
Website: https://zoom.us/j/9759171012?pwd=bkFtRTNlcXV1SkhWdkZiMDk4MXh2dz09
Meeting ID: 975 917 1012
Passcode: 1314
1.4. It is the sole responsibility of the offeror to ensure that his proposal is actually in the office of the
Director of Purchasing and Contract Management for the City of Lubbock, before the expiration of
the date above first written. Any proposal received after the date and hour specified will be rejected
and returned unopened to the offeror.
1.5. Mailing of a proposal does not ensure that the proposal will be delivered on time or delivered at all.
If offeror does not hand deliver proposal, we suggest that he/she use some sort of delivery service
that provides a receipt. The City of Lubbock assumes no responsibility for errant delivery of
proposals, including those relegated to a courier agent who fails to deliver in accordance with the
time and receiving point specified.
1.6. Although offers may be submitted electronically, hard copy proposals will be accepted in person, by
United States Mail, by United Parcel Service, or by private
courier service. THE CITY WILL NOT ACCEPT FAX PROPOSALS.
1.7. Proposals may be withdrawn prior to the above scheduled time set for closing. Alteration made
before RFP closing must be initialed by offeror guaranteeing authenticity.
1.8. Proposals are due at 2:00 PM on April 13, 2023 and should be addressed to Marta Alvarez, Director
of Purchasing and Contract Management, City of Lubbock, Texas, Citizens Tower, 1314 Avenue K,
Floor 9, Lubbock, Texas, 79401. The City of Lubbock Council members will consider the proposals
on May 9, 2023, at the Citizens Tower, 1314 Avenue K, Lubbock, Texas, or as soon thereafter as
may be reasonably convenient, subject to the right to reject any or all proposals and waive any
formalities. The successful offeror will be required to furnish a performance bond in accordance
with Chapter 2253, Government Code, in the amount of 100% of the total contract price in the event
that said contract price exceeds $100,000 and the successful offeror will be required to furnish a
payment bond in accordance with Chapter 2253, Government Code, in the amount of 100% of the
total contract price in the event that said contract price exceeds $50,000. Said statutory bonds shall
be issued by a company carrying a current . THE BONDS MUST BE
IN A FORM ACCEPTABLE TO THE CITY ATTORNEY. NO WORK ON THE
CONTRACT SHOULD COMMENCE BEFORE THE BONDS ARE PROVIDED AND
APPROVED.
1.9 NOTICE TO PROCEED WILL BE ISSUED 30 DAYS FOLLOWING THE AWARD OF
THE CONTRACT BY THE LUBBOCK CITY COUNCIL.
1.10. Please allow time to upload required documentation. 24hrs in advance is recommended.
1.11. Offerors are required, whether or not a payment or performance bond is required, to submit a
cashier's or certified check issued by a bank satisfactory to the City of Lubbock, or a proposal bond
from a reliable surety company, payable without recourse to the order of the City of Lubbock in an
amount not less than 5% of the total amount of the proposal submitted as a guarantee that offeror
will enter into a contract and execute all necessary bonds within ten (10) business days after notice
of award of the contract to the Offeror. FAILURE OF THE OFFEROR TO INCLUDE
PROPOSAL SECURITY WITH THE PROPOSAL SUBMITTAL SHALL CONSTITUTE A
NON-RESPONSIVE PROPOSAL AND RESULT IN DISQUALIFICATION OF THE
PROPOSAL SUBMITTAL.
1.12. Copies of plans and specifications may be obtained
Purchasing and Contract Management office. Plans and specifications can be viewed online and
downloaded from https://ci-lubbock-tx.bonfirehub.com/portal/ at no cost. In the event of a large file
size, please be patient when downloading or viewing. BUSINESSES WITHOUT INTERNET
ACCESS may use computers available at most public libraries.
1.13. It shall be each offeror
regarding all local conditions under which the work is to be done. It shall be understood and agreed
that all such factors have been thoroughly investigated and considered in the preparation of the
proposal submitted.
2. PRE-PROPOSAL MEETING
2.10. For the purpose of familiarizing offerors with the requirements, answering questions, and issuing
addenda as needed for the clarification of the Request for Proposals (RFP) documents, a non-
mandatory pre-proposal conference will be held at 9:00AM, April 4, 2023, via
teleconference. The Zoom meeting information is as follows:
Website: https://zoom.us/j/9759171012?pwd=bkFtRTNlcXV1SkhWdkZiMDk4MXh2dz09
Meeting ID: 975 917 1012
Passcode: 1314
2.11. All persons attending the meeting will be asked to identify themselves and the prospective offeror
they represent.
2.12. It is the offeror-proposal meeting though the meeting is not
mandatory. The City will not be responsible for providing information discussed at the pre-proposal
meeting to offerors who do not attend the pre-proposal meeting. Attention of each offeror is
particularly called to the schedule of general prevailing rate of per diem wages included in the
contract documents on file in the office of the Purchasing and Contract Management Office of the
City of Lubbock, which document is specifically referred to in this notice to offerors. Each offerors
attention is further directed to Texas Government Code, Chapter 2258, Prevailing Wage Rates, and
the requirements contained therein concerning the above wage scale and payment by the contractor
of the prevailing rates of wages as heretofore established by owner in said wage scale.
3. The City of Lubbock hereby notifies all offerors that in regard to any contract entered into pursuant to this
advertisement, minority and women business enterprises will be afforded equal opportunities to submit
proposals in response to this invitation and will not be discriminated against on the grounds of race, color,
sex, disability, or national origin in consideration for an award.
4. The City of Lubbock does not discriminate against persons with disabilities. City of Lubbock pre-proposal
meetings and proposal openings are available to all persons regardless of disability. If you require special
assistance, please contact the Purchasing and Contract Management Office at (806) 775-2572 write to Post
Office Box 2000, Lubbock, Texas 79457 at least 48 hours in advance of the meeting.
CITY OF LUBBOCK,
Marta Alvarez
DIRECTOR OF PURCHASING &
CONTRACT MANAGEMENT
GENERAL INSTRUCTIONS TO OFFERORS
Page Intentionally Left Blank
GENERAL INSTRUCTIONS TO OFFERORS
1. OFFEROR INQUIRIES AND CLARIFICATION OF REQUIREMENTS
1.1 It is the intent and purpose of the City of Lubbock that this request permits competitive proposals. It
shall be the offerors responsibility to advise the Director of Purchasing and Contract Management if any
language, requirements, etc., or any combinations thereof, inadvertently restricts or limits the
requirements stated in this RFP to a single source. Such notification must be submitted in writing and
must be received by the City Purchasing and Contract Management Office no later than five (5) calendar
days before the proposal closing date. A review of such notifications will be made.
1.2 NO OFFEROR SHALL REQUEST ANY INFORMATION VERBALLY. ALL REQUESTS FOR
ADDITIONAL INFORMATION OR CLARIFICATION CONCERNING THIS REQUEST FOR
PROPOSALS (RFP) MUST BE SUBMITTED IN WRITING NO LATER THAN FIVE (5)
CALENDAR DAYS PRIOR TO THE PROPOSAL CLOSING DATE AND ADDRESSED TO:
Teofilo Flores, Asst. Director
City of Lubbock
Purchasing and Contract Management Office
1314 Avenue K, Floor 9,
Lubbock, Texas, 79401
Fax: 806-775-2164
Email: TKFlores@mylubbock.us
Website: https://ci-lubbock-tx.bonfirehub.com/portal/
2. TIME AND ORDER FOR COMPLETION
2.1 The construction covered by the contract documents shall be substantially completed within 540
Consecutive Calendar Days from the date specified in the Notice to Proceed issued by the City of
Lubbock to the successful offeror.
2.2 The Contractor will be permitted to prosecute the work in the order of his own choosing, provided,
however, the City reserves the right to require the Contractor to submit a progress schedule of the work
contemplated by the contract documents. In the event the City requires a progress schedule to be
submitted, and it is determined by the City that the progress of the work is not in accordance with the
progress schedule so submitted, the City may direct the Contractor to take such action as the City deems
necessary to ensure completion of the project within the time specified.
2.3 Upon receipt of notice to proceed, and upon commencement of the work, the Contractor shall ensure
daily prosecution of the work is conducted every business day until the work is completed, regardless if
the work will be substantially or finally complete ahead of specified deadlines in the agreement, unless
the City determines time off from said prosecution is necessary or reasonable and Contractor received
said determination in writing from the City. Additionally, inclement weather shall be the only other
reason consistent, daily prosecution of the work may not take place on those inclement weather days.
3. GUARANTEES
3.1 All equipment and materials incorporated in the project and all construction shall be guaranteed against
defective materials and workmanship. Prior to final acceptance, the Contractor shall furnish to the Owner,
a written general guarantee which shall provide that the Contractor shall remedy any defects in the work,
and pay for any and all damages of any nature whatsoever resulting in such defects, when such defects
appear within One year from date of final acceptance of the work as a result of defective materials or
workmanship, at no cost to the Owner (City of Lubbock).
3.2 Notwithstanding any provisions contained in the contractual agreement, the Contractor represents and
warrants fault-free performance and fault-free result in the processing date and date-related data
(including, but not limited to calculating, comparing and sequencing) of all hardware, software and
firmware products delivered and services provided under this Contract, individually or in combination,
as the case may be from the effective date of this Contract. Also, the Contractor warrants calculations
will be recognized and accommodated and will not, in any way, result in hardware, software or firmware
failure. The City of Lubbock, at its sole option, may require the Contractor, at any time, to demonstrate
the procedures it intends to follow in order to comply with all the obligations contained herein.
3.3 The obligations contained herein apply to products and services provided by the Contractor, its sub-
contractor or any third party involved in the creation or development of the products and services to be
delivered to the City of Lubbock under this Contract. Failure to comply with any of the obligations
contained herein, may result in the City of Lubbock availing itself of any of its rights under the law and
under this Contract including, but not limited to, its right pertaining to termination or default.
3.4 The warranties contained herein are separate and discrete from any other warranties specified in this
Contract, and are not subject to any disclaimer of warranty, implied or expressed, or limitation to the
y which may be specified in this Contract, its appendices, its schedules, its annexes
or any document incorporated in this Contract by reference.
4. BASIS OF PROPOSALS AND SELECTION CRITERIA
4.1 The City uses the Competitive Sealed Proposals procurement method as authorized by the Texas
Legislature and further defined by Texas Government Code Section 2269. The Maximum Point value is
equal to 100 points. The weight factor is 60 points for Price, 30 points for Contractor Qualifications,and
10 points for Construction Time. The selection criteria used to evaluate each proposal includes the
following:
4.1.1 60 POINTS - PRICE: The quality of Offerors is not judged solely by a low initial cost proposal
or, conversely, eliminated solely because of a high initial cost proposal. The following is the
formula used when determining price as a factor for construction contract proposals. The lowest
proposal price of all the proposals becomes the standard by which all price proposals are
evaluated. One at a time, each proposal is evaluated by taking the lowest proposal price and
dividing it by the price of the proposal being evaluated. That fraction is then multiplied by the
maximum point value of the price factor for the price score. For Example: (Lowest Price/Current
Proposal Price) x Maximum Point Value = Price Score.
4.1.2 30 POINTS - CONTRACTOR QUALIFICATIONS:
Experience Modification Ratio (EMR). The City may also interview the job superintendent at a
time to be named after receipt of proposals.
4.1.3 Five (5) points of the overall points for this criteria are based on the Experience Modification
Ration (EMR) and supporting documentation submitted by the contractor.
4.1.3.1 The lowest EMR of all the proposals becomes the standard by which all the EMRs are
evaluated. One at a time, each proposal is evaluated by taking the lowest EMR and
dividing it by the EMR of the proposal being evaluated. That fraction is then multiplied
by 5 for the EMR score. For example: (Lowest EMR/Current EMR) x 5 = EMR Score
portion of this criteria)
4.1.3.2 Contractors with an EMR greater than 1.0, as well as those Contractors not
submitting EMRs, will receive zero points for this portion of the selection criteria.
4.1.4 For the remaining portion of this criteria, each evaluator assigns points based upon the responses
with the contractor, and on safety record information submitted. The City may consider any
incidence involving worker safety or safety of Lubbock residents, be it related or caused by
environmental, mechanical, operational, supervision or any other cause or factor under the
offenses with the date of the offense, location where the offense occurred, type of offense, final
disposition of the offense, and any penalty assessed
4.1.5
4.1.5.1 You may provide additional pertinent information relevant to the project for which you
are submitting this proposal in an appendix.
4.1.6 10 POINTS - CONSTRUCTION TIME: This criterion is, as with price, objective and
evaluators use the following formula when determining construction time as a factor for
construction contract proposals. The lowest construction time proposal of all the proposals
becomes the standard by which all the construction time proposals are evaluated. One at a time,
each proposal is evaluated by taking the lowest construction time and dividing it by the
construction time of the proposal being evaluated. That fraction is then multiplied by the
maximum point value of the construction time factor for the construction time score. For example:
(Lowest construction time/Current Proposal construction time) x Maximum Point Value =
Construction Time Score)
4.1.7 EVALUATION PROCESS: Evaluators independently review and score each proposal. The
Committee meets, to discuss the individual scores of each evaluator. If the individual scores are
similar, the Chairperson may average the scores then rank offerors accordingly. If the scores are
significantly diverse, the Chairperson initiates and moderates discussion to determine the reasons
for the differences and ensures that all evaluators are fully knowledgeable of all aspects of the
proposals. Scores may then be adjusted by the committee based on committee discussion.
4.1.8 Please note that offerors with higher qualifications scores could be ranked higher than offerors
with slightly better price scores.
4.2 Proposals shall be made using the forms provided.
GENERAL INSTRUCTIONS TO OFFERORS
(Continued)
5. ADDENDA & MODIFICATIONS
5.1 Any changes, additions, or clarifications to the RFP are made by ADDENDA information available over
the Internet at https://ci-lubbock-tx.bonfirehub.com/portal/. We strongly suggest that you check for
any addenda a minimum of forty-eight hours in advance of the response deadline.BUSINESSES
WITHOUT INTERNET ACCESS may use computers available at most public libraries.
5.2 Any offeror in doubt as to the true meaning of any part of the specifications or other documents may
request an interpretation thereof from the Director of Purchasing and Contract Management. At the
request of the offeror, or in the event the Director of Purchasing and Contract Management deems the
interpretation to be substantive, the interpretation will be made by written addendum issued by the
Purchasing and Contract Management. Such addenda issued by the Purchasing and Contract
Management Office will be available over the Internet at https://ci-lubbock-tx.bonfirehub.com/portal/
and will become part of the proposal package having the same binding effect as provisions of the original
RFP. NO VERBAL EXPLANATIONS OR INTERPRETATIONS WILL BE BINDING. In order to
have a request for interpretation considered, the request must be submitted in writing and must be
received by the City of Lubbock Purchasing and Contract Management Office no later than five (5)
calendar days before the proposal closing date.
5.3 All addenda, amendments, and interpretations of this solicitation shall be in writing. The City of Lubbock
shall not be legally bound by any explanation or interpretation that is not in writing. Only information
supplied by the City of Lubbock Purchasing and Contract Management Office in writing or in this RFP
should be used in preparing proposal responses. All contacts that an offeror may have had before or after
receipt of this RFP with any individuals, employees, or representatives of the City and any information
that may have been read in any news media or seen or heard in any communication facility regarding this
proposal should be disregarded in preparing responses.
5.4 The City does not assume responsibility for the receipt of any addendum sent to offerors.
6. EXAMINATION OF DOCUMENTS AND REQUIREMENTS
6.1 Each offeror shall carefully examine all RFP documents and thoroughly familiarize itself with all
requirements before submitting a proposal to ensure that their proposal meets the intent of these
specifications.
6.2 Before submitting a proposal, each offeror shall be responsible for making all investigations and
examinations that are necessary to ascertain conditions and requirements affecting the requirements of
this Request for Proposals. Failure to make such investigations and examinations shall not relieve the
offeror from obligation to comply, in every detail, with all provisions and requirements of the Request
for Proposals.
6.3 Notices of any discrepancies or omissions in these plans, specifications, or contract documents, shall
be given to the Director of Purchasing and Contract Management and a clarification obtained
before the proposals are received, and if no such notice is received by the Director of Purchasing
and Contract Management prior to the opening of proposals, then it shall be deemed that the
offeror fully understands the work to be included and has provided sufficient sums in its proposal
to complete the work in accordance with these plans and specifications. If offeror does not notify
the Director of Purchasing and Contract Management before offering of any discrepancies or
omissions, then it shall be deemed for all purposes that the plans and specifications are sufficient
and adequate for completion of the project. It is further agreed that any request for clarification
must be submitted no later than five (5) calendar days prior to the opening of proposals.
7. PROPOSAL PREPARATION COSTS
7.1 Issuance of this RFP does not commit the City of Lubbock, in any way, to pay any costs incurred in the
preparation and submission of a proposal.
7.2 The issuance of this RFP does not obligate the City of Lubbock to enter into contract for any services or
equipment.
7.3 All costs related to the preparation and submission of a proposal shall be paid by the offeror.
8. TRADE SECRETS, CONFIDENTIAL INFORMATION AND THE TEXAS PUBLIC INFORMATION
ACT
8.1 If you consider any portion of your proposal to be privileged or confidential by statute or judicial decision,
including trade secrets and commercial or financial information, clearly identify those portions.
8.2 Proposals will be opened in a manner that avoids disclosure of the contents to competing offerors and
keeps the proposals secret during negotiations. All proposals are open for public inspection after the
contract is awarded, but trade secrets and confidential information in the proposals are not open for
inspection. Tex. Loc. Govt. Code 252.049(a)
8.3 Marking your entire proposal CONFIDENTIAL/PROPRIETARY is not in conformance with the Texas
Public Information Act.
8.4 Pursuant to Section 552.234(c) of the Texas Government Code, submit your open records request using
the link provided below.
https://lubbocktx.govqa.us/WEBAPP/_rs/(S(quiyirflbtihahjnycegwpcs))/SupportHome.aspx
8.5 For more information, please see the City of Lubbock Public Information Act website at:
https://ci.lubbock.tx.us/pages/public-information-act
9. LICENSES, PERMITS, Taxes
9.1 The price or prices for the work shall include full compensation for all taxes, permits, etc. that the offeror
is or may be required to pay.
10. UTILIZATION OF LOCAL BUSINESS RESOURCES
10.1 Prospective offerors are strongly encouraged to explore and implement methods for the utilization of
local resources, and to outline in their proposal submittal how they would utilize local resources.
11. CONFLICT OF INTEREST
11.1 The offeror shall not offer or accept gifts or anything of value nor enter into any business arrangement
with any employee, official or agent of the City of Lubbock.
11.2 By signing and executing this proposal, the offeror certifies and represents to the City the offeror has not
offered, conferred or agreed to confer any pecuniary benefit or other thing of value for the receipt of
special treatment, advantage, information, recipient's decision, opinion, recommendation, vote or any
other exercise of discretion concerning this proposal.
11.3 It is not necessary to fill out the CIQ Form unless you have a business relationship that might cause
a conflict of interest with the City of Lubbock
11.4 Effective January 1, 2006, Chapter 176 of the Texas Local Government Code requires that any vendor
or person considering doing business with a local government entity disclose in the Questionnaire, Form
CIQ, the vendor or perso affiliation or business relationship that might cause a conflict ofinterest
with a local government entity. By law, the questionnaire must be filed with the recordsadministrator
of the City of Lubbock not later than the Seventhbusiness day after the date the person becomesaware
of the facts that require the statement to be filed. The questionnaire can be found at:
https://www.ethics.state.tx.us/forms/conflict/
For the City of Lubbock, these forms should be filed with the City
Lubbock, Texas, 79457
See Section 176.006, Local Government Code:
http://www.statutes.legis.state.tx.us/SOTWDocs/LG/htm/LG.176.htm.
A person commits an offense if the person violates Section 176.006, Local Government Code.
An offense under this section is a Class C misdemeanor.
12. CONTRACT DOCUMENTS
12.1 All work covered by the contract shall be done in accordance with contract documents described in the
General Conditions.
12.2 All offerors shall be thoroughly familiar with all of the requirements set forth on the contract documents
for the construction of this project and shall be responsible for the satisfactory completion of all work
contemplated by said contract documents.
13. CERTIFICATE OF INTERESTED PARTIES
13.1 Effective January 1, 2016, Section 2252.908, as amended, of Chapter 2252 of the Texas Government
Code requires certain business entities to submit an electronic disclosure form to the Texas Ethics
Commission before entering into a contract with a local government entity when any of the following
apply:
1) Contract requires an action or vote by the City Council (governing body); OR
2) Contract value is $1 Million or greater; OR
3) Contract is for services that would require a person to register as a lobbyist under Chapter 305
of the Government Code.
This must be done before executing the contract. The disclosure form may be found at
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm. You must log in and create an
account the first time you fill out the form. Tutorial videos on how to log in for the first time and how
to fill out the form can be found through the link above. After you electronically submit the
disclosure form, a screen will come up confirming the submission and assigning a certificate number.
Then, you must print the form, have an authorized agent complete the declaration and sign, and
provide it to the City (scanned email copy is acceptable).
14. PLANS FOR USE BY OFFERORS
14.1 It is the intent of the City of Lubbock that all parties with an interest in submitting a proposal on the
project covered by the contract documents be given a reasonable opportunity to examine the documents
and prepare a proposal without charge. The contract documents may be examined without charge as
noted in the Notice to Offerors.
15. PAYMENT
15.1 All payments due to Contractor shall be made in accordance with the provisions of the General
Conditions of the contract documents.
16. AFFIDAVITS OF BILLS PAID
16.1 The City of Lubbock reserves the right, prior to final acceptance of this project to require the Contractor
to execute an affidavit that all bills for labor, materials and incidentals incurred in the construction of the
improvements contemplated by the contract documents have been paid in full and that there are no claims
pending, of which the Contractor has been notified.
17. MATERIALS AND WORKMANSHIP
17.1 The intent of these contract documents is that only materials and workmanship of the best quality and
grade will be furnished. The fact that the specifications may fail to be sufficiently complete in some
detail will not relieve the Contractor of full responsibility for providing materials of high quality and for
protecting them adequately until incorporated into the project. The presence or absence of a
representative of the City on the site will not relieve the Contractor of full responsibility of complying
with this provision. The specifications for materials and methods set forth in the contract documents
provide minimum standards of quality, which the Owner believes necessary to procure a satisfactory
project.
18. PLANS FOR THE CONTRACTOR
18.1 The contractor will, upon written request, be furnished up to a maximum of five sets of plans and
specifications and related contract documents for use during construction. Plans and specifications for
use during construction will only be furnished directly to the Contractor. The Contractor shall then
distribute copies of plans and specifications to suppliers, subcontractors or others, as required for proper
prosecution of the work contemplated by the Contractor.
19. PROTECTION OF THE WORK
19.1 The Contractor shall be responsible for the care, preservation, conservation, and protection of all
materials, supplies, machinery, equipment, tools, apparatus, accessories, facilities, and all means of
construction, and any and all parts of the work whether the Contractor has been paid, partially paid, or
not paid for such work, until the date the City issues its certificate of completion to Contractor. The City
reserves the right, after the proposals have been opened and before the contract has been awarded, to
require of an offeror the following information:
(a) The experience record of the offeror showing completed jobs of a similar nature to the one
covered by the intended contract and all work in progress with bond amounts and percentage
completed.
(b) A sworn statement of the current financial condition of the offeror.
(c) Equipment schedule.
20. TEXAS STATE SALES TAX
20.1 This contract is issued by an organization which qualifies for exemption provisions pursuant to provisions
of Article 20.04 of the Texas Limited Sales, Excise and Use Tax Act.
20.2 The Contractor must obtain a limited sales, excise and use tax permit which shall enable him to buy the
materials to be incorporated into the work without paying the tax at the time of purchase.
21. PROTECTION OF SUBSURFACE LINES AND STRUCTURES
21.1 It shall be the Contractor's responsibility to prosecute the work contemplated by the contract documents
in such a way as to exercise due care to locate and prevent damage to all underground pipelines, utility
lines, conduits or other underground structures which might or could be damaged by Contractor during
the construction of the project contemplated by these contract documents. The City of Lubbock agrees
that it will furnish Contractor the location of all such underground lines and utilities of which it has
knowledge. However, such fact shall not relieve the Contractor of his responsibilities aforementioned.
All such underground lines or structures, both known and unknown, cut or damaged by Contractor during
the prosecution of the work contemplated by this contract shall be repaired immediately by Contractor
to the satisfaction of the City of Lubbock, Texas, and/or the owning utility at the Contractor's expense.
22. BARRICADES AND SAFETY MEASURES
22.1 The contractor shall, at his own expense, furnish and erect such barricades, fences, lights and danger
signals, and shall take such other precautionary measures for the protection of persons, property and the
work as may be necessary. The Contractor will be held responsible for all damage to the work due to
failure of barricades, signs, and lights to protect it, and when damage is incurred, the damaged portion
shall be immediately removed and replaced by Contractor at his own cost and expense. The Contractor's
responsibility for maintenance of barricades, signs, and lights shall not cease until the date of issuance to
Contractor of City's certificate of acceptance of the project.
23. EXPLOSIVES
23.1 The use of explosives will not be permitted
23.2 Explosive materials shall not be stored or kept at the construction site by the Contractor.
24. CONTRACTOR'S REPRESENTATIVE
24.1 The successful offeror shall be required to have a responsible local representative available at all times
while the work is in progress under this contract. The successful offeror shall be required to furnish the
name, address and telephone number where such local representative may be reached during the time
that the work contemplated by this contract is in progress.
25. INSURANCE
25.1 The Contractor shall not commence work under this contract until he has obtained all insurance as
required in the General Conditions of the contract documents, from an underwriter authorized to do
business in the State of Texas and satisfactory to the City. Proof of coverage shall be furnished to the
City and written notice of cancellation or any material change will be provided ten (10) days in advance
of cancellation or change. All policies shall contain an agreement on the part of the insurer waiving the
right to subrogation. The Contractor shall procure and carry at his sole cost and expense through the life
of this contract, insurance protection as hereinafter specified. Coverage in excess of that specified herein
also shall be acceptable. Such insurance shall be carried with an insurance company authorized to
transact business in the State of Texas and shall cover all operations in connection with this contract,
whether performed by the Contractor or a subcontractor, or separate policies shall be provided covering
the operation of each subcontractor. A certificate of insurance specifying each and all coverages shall be
submitted before contract execution.
26. LABOR AND WORKING HOURS
26.1 Attention of each offeror is particularly called to the schedule of general prevailing rate of per diem
wages included in these contract documents. The wage rate that must be paid on this project shall not be
less than specified in the schedule of general prevailing rates of per diem wages as above mentioned.
The offeror's attention is further directed to the requirements of Texas Government Code, Chapter 2258,
Prevailing Wage Rates, providing for the payment of the wage schedules above mentioned and the
offeror's obligations thereunder. The inclusion of the schedule of general prevailing rate of per diem
wages in the contract documents does not release the Contractor from compliance with any wage law
that may be applicable. Construction work under this contract requiring an inspector will not be
performed on Sundays or holidays unless the following conditions exist:
26.1.1 The project being constructed is essential to the City of Lubbock's ability to provide the necessary
service to its citizens.
26.1.2 Delays in construction are due to factors outside the control of the Contractor. The Contractor is
approaching the penalty provisions of the contract and Contractor can show he has made a diligent
effort to complete the contract within the allotted time.
26.2 Before construction work requiring an inspector is to be performed on Sundays or holidays, the
Contractor must notify the Owner's Representative not less than three full working days prior to the
weekend or holiday he desires to do work and obtain written permission from the Owner's Representative
to do such work. The final decision on whether to allow construction work requiring an inspector on
Sundays or holidays will be made by the Owner's Representative.
26.3 In any event, if a condition should occur or arise at the site of this project or from the work being done
under this contract which is hazardous or dangerous to property or life, the Contractor shall immediately
commence work, regardless of the day of the week or the time of day, to correct or alleviate such
condition so that it is no longer dangerous to property or life.
27. PAYMENT OF EMPLOYEES AND FILING OF PAYROLLS
27.1 The contractor and each of his subcontractors shall pay each of his employees engaged in work on the
project under this contract in full (less mandatory legal deductions) in cash, or by check readily cashable
without discount, not less often than once each week. The Contractor and each of his subcontractors
shall keep a record showing the name and occupation of each worker employed by the Contractor
or subcontractor in the construction of the public work and the actual per diem wages paid to each
worker. This record shall be open at all reasonable hours to inspection by the officers and agents
of the City. The Contractor must classify employees according to one of the classifications set forth in
the schedule of general prevailing rate of per diem wages, which schedule is included in the contract
documents. The Contractor shall forfeit as a penalty to the City of Lubbock on whose behalf this contract
is made, sixty dollars for each laborer, workman, or mechanic employed for each calendar day, or portion
thereof, such laborer, workman or mechanic is paid less than the wages assigned to his particular
classification as set forth in the schedule of general prevailing rate of per diem wages included in these
contract documents.
28. PROVISIONS CONCERNING ESCALATION CLAUSES
28.1 Proposals submitted containing any conditions which provide for changes in the stated proposal price
due to increases or decreases in the cost of materials, labor or other items required for the project will be
rejected and returned to the offeror without being considered.
29. PREPARATION FOR PROPOSAL
29.1 The bidder shall submit his bid on forms furnished by the City, and all blank spaces in the form
shall be correctly filled in, stating the price in numerals for which he intends to do the work
contemplated or furnish the materials required. Such prices shall be written in ink, distinctly and
legibly, or typewritten. In case of discrepancy between the unit price and the extended total for a
bid item, the unit price will be taken. A bid that has been opened may not be changed for the
purpose of correcting an error in the bid price.
29.2 If the proposal is submitted by an individual, his name must be signed by him or his duly authorized
agent. If a proposal is submitted by a firm, association, or partnership, the name and address of each
member must be given and the proposal signed by a member of the firm, association or partnership, or
person duly authorized. If the proposal is submitted by a company or corporation, the company or
corporate name and business address must be given, and the proposal signed by an official or duly
authorized agent. Powers of attorney authorizing agents or others to sign proposals must be properly
certified and must be in writing and submitted with the proposal. The proposal shall be executed in ink.
29.3 Pursuant to Texas Local Government Code 252.043(g), a competitive sealed proposal that has been
opened may not be changed for the purpose of correcting an error in the proposal price.
THEREFORE, ANY CORRECTIONS TO THE PROPOSAL PRICE MUST BE MADE ON THE
PROPOSAL SUBMITTAL FORM PRIOR TO PROPOSAL OPENING.
29.4 Proposal submittals may be withdrawn and resubmitted at any time before the time set for opening of the
proposals, but no proposal may be withdrawn or altered thereafter.
30. BOUND COPY OF CONTRACT DOCUMENTS
30.1 Offeror understands and agrees that the contract to be executed by offeror shall be bound and include the
following:
(a) Notice to Offerors.
(b) General Instructions to Offerors.
(c) Offeror's Submittal.
(d) Statutory Bonds (if required).
(e) Contract Agreement.
(f) General Conditions.
(g) Special Conditions (if any).
(h) Specifications.
(i) Insurance Certificates for Contractor and all Sub-Contractors.
(j) All other documents made available to offeror for his inspection in accordance with
the Notice to Offerors.
30.2 If Plans and Specifications are too bulky or cumbersome to be physically bound, they are to be considered
incorporated by reference into the aforementioned contract documents.
31. QUALIFICATIONS OF OFFERORS
31.1 The offeror may be required before the award of any contract to show to the complete satisfaction of the
City of Lubbock that it has the necessary facilities, ability, and financial resources to provide the service
specified therein in a satisfactory manner. The offeror may also be required to give a past history and
may make reasonable investigations deemed necessary and proper to determine the ability of the offeror
to perform the work, and the offeror shall furnish to the City of Lubbock all information for this purpose
ecifications or the proposal
may be rejected if the evidence submitted by, or investigation of, the offeror fails to satisfy the City of
Lubbock that the offeror is properly qualified to carry out the obligations of the contract and to complete
the work de
(a) The ability, capacity, skill, and financial resources to perform the work or provide the
service required.
(b) The ability of the offeror to perform the work or provide the service promptly or within the
time specified, without delay or interference.
(c) The character, integrity, reputation, judgment, experience, and efficiency of the offeror.
(d) The quality of performance of previous contracts or services.
(e) The safety record of the Contractor and proposed Sub-Contractors
(f) The experience and qualifications of key project personnel
(g) Past experience with the Owner
31.2 Complete and submit the PROPOSED List of Sub-Contractors. Seven (7) business days after closing,
complete and submit the FINAL List of Sub-contractors.
(a) If no sub-contractors will be used please indicate so.
31.3 Before contract award, the recommended contractor for this project may be required to show that he has
experience with similar projects that require the Contractor to plan his work efforts and equipment needs
with City of Lubbock specifications in mind. Demonstration of experience shall include a complete list
of ALL similar municipal and similar non-municipal current and completed projects for thepast five (5)
years for review. This list shall include the names of supervisors and type of equipment used to perform
work on these projects. In addition, the Contractor may be required to provide the name(s) of
supervisor(s) that will be used to perform work on this project in compliance with City of Lubbock
specifications herein.
32. SELECTION
32.1 Selection shall be based on the responsible offeror whose proposal is determined to be the most
advantageous to the City of Lubbock considering the relative importance of evaluation factors included
in this RFP.
32.2 NO INDIVIDUAL OF ANY USING DEPARTMENT (CITY OF LUBBOCK WATER UTILITIES OR
OTHER) HAS THE AUTHORITY TO LEGALLY AND/OR FINANCIALLY COMMIT THE CITY
TO ANY CONTRACT, AGREEMENT OR PURCHASE ORDER FOR GOODS OR SERVICES,
UNLESS SPECIFICALLY SANCTIONED BY THE REQUIREMENTS OF THIS REQUEST FOR
PROPOSAL.
32.3 The City shall select the offeror that offers the best value for the City based on the published selection
criteria and on its ranking evaluation. The City shall first attempt to negotiate a contract with the selected
offeror. The City and its engineer or architect may discuss with the selected offeror options for a scope
or time modification and any price change associated with the modification. If the City is unable to
negotiate a contract with the selected offeror, the City shall, formally and in writing, end negotiations
with that offeror and proceed to the next offeror in the order of the selection ranking until a contract is
reached or all proposals are rejected.
32.4 In determining best value for the City, the City is not restricted to considering price alone, but may
consider any other factor stated in the selection criteria.
32.5 A proposal will be subject to being considered irregular and may be rejected if it shows omissions,
alterations of form, conditional alternate proposals, additions or alternates in lieu of the items
specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected
values), or irregularities of any kind.
33. ANTI-LOBBYING PROVISION
33.1 DURING THE PERIOD BETWEEN PROPOSAL SUBMISSION DATE AND THE CONTRACT
AWARD, OFFERORS, INCLUDING THEIR AGENTS AND REPRESENTATIVES, SHALL NOT
DISCUSS OR PROMOTE THEIR PROPOSAL WITH ANY MEMBER OF THE LUBBOCK CITY
COUNCIL OR CITY STAFF EXCEPT UPON THE REQUEST OF THE CITY OF LUBBOCK
PURCHASING DEPARTMENT IN THE COURSE OF CITY-SPONSORED INQUIRIES,
BRIEFINGS, INTERVIEWS, OR PRESENTATIONS.
33.2 This provision is not meant to preclude bidders from discussing other matters with City Council members
or City staff. This policy is intended to create a level playing field for all potential bidders, assure that
contract decisions are made in public, and to protect the integrity of the bid process. Violation of this
provision may result in rejection of the bidder's bid.
34. PROTEST
34.1 All protests regarding the RFP process must be submitted in writing to the City Director of Purchasing
and Contract Management within 5 working days after the protesting party knows of the occurrence of
the action which is protested relating to advertising of notices deadlines, proposal opening and all other
related procedures under the Local Government Code, as well as any protest relating to alleged
improprieties with the RFP process. This limitation does not include protests relating to staff
recommendations as to award of contract. Protests relating to staff recommendations may be directed to
the City Manager. All staff recommendations will be made available for public review prior to
consideration by the City Council as allowed by law.
FAILURE TO PROTEST WITHIN THE TIME ALLOTTED SHALL CONSTITUTE A
WAIVER OF ANY PROTEST.
35. PREVAILING WAGE RATES
35.1 Offerors are required to comply with Texas Government Code, Chapter 2258, Prevailing Wage Rates,
with respect to the payment of prevailing wage rates for the construction of a public work, including a
building, highway, road, excavation, and repair work or other project development or improvement, paid
for in whole or in part from public funds, without regard to whether the work is done under public
supervision or direction. A worker is employed on a public work if the worker is employed by the
contractor or any subcontractor in the execution of the contract for the project.
35.2 A worker employed on a public work by or on behalf of the City of Lubbock shall be paid not less than
the general prevailing rate of per diem wages for the work of a similar character in the locality in which
the work is performed, and not less than the general prevailing rate of per diem wages for legal holiday
and overtime work.
35.3 A contractor or subcontractor who violates Texas Government Code Section 2258.023 shall pay to the
City of Lubbock $60 for each worker employed for each calendar day or part of the day that the worker
is paid less than the wage rates stipulated in the contract.
City of Lubbock, TX
Airport
RFP 23-17013-TF
LBB ACS/CCTV Upgrades
Control Technologies, Inc. of Lubbock, TX
QTYUnitExtended
#Items+/-U/MPriceCost
Base Bid
#1-1ACS/CCTV Upgrades1LS $ 294,313 294,313
Unit Price Items
Genetec model SY-LP1502 controller complete
#2-1with 8 inputs, 4 outputs for 2 doors (4 card 1EA1,7381,738
readers) as specified
Genetec model SY-MR52-S3 interface module
#2-2complete with 8 inputs/outputs for 2 doors (4 card 1EA738738
readers) as specified.
HID dual technology wall switch type Signo card
1EA297297
#2-3
readers (OSDP) as specified.
Contractors Statement of Qualifications
Individual contractors and joint ventures submitting a bid must complete the following evaluation information for the
Project. Joint ventures shall be composed of not more than two firms and each firm must complete separate
evaluations. Evaluation information must be submitted at time of bid submittal. Failure to submit the following
Bidder Evaluation information may result in the OWNER considering the bid non-responsive and result in rejection of
the bid by the OWNER. Bidders are to provide any additional information requested by the OWNER.
In evaluating a firm's qualifications, the following major factors will be considered:
A.FINANCIAL CAPABILITY:
For this project, the CONTRACTOR'S financial capability to undertake the project will be determined by the
CONTRACTOR'S ability to secure bonding satisfactory to the OWNER.
B.EXPERIENCE:
Do the organization and key personnel have appropriate technical experience on similar projects?
C.SAFETY:
Does the organization stress and support safety as an important function of the work process?
D.QUALITY OF WORK:
(1)Does the organization have a commitment to quality in every facet of their work -the process as well
as the product?
(2)Does the organization have a written quality philosophy and/or principles that exemplifies their
work? If so, submit as Attachment "A".
(3)Has this organization ever received an award or been recognized for doing "quality" work on a
project? If so, give details under Attachment "A".
E.CONFORMANCE TO CONTRACT DOCUMENTS:
(1)Does the organization have a commitment and philosophy to construct projects as designed and as
defined in the Contract Documents?
The OWNER reserves the right to waive irregularities in determining the firm's qualifications and reserves the right to
require the submission of additional information.
The qualifications of a firm shall not deprive the OWNER of the right to accept a bid, which in its judgement is the
lowest and best bid, to reject any and all bids, to waive irregularities in the bids, or to reject nonconforming, non-
responsive, or conditional bids. In addition, the OWNER reserves the right to reject any bid where circumstances and
developments have in the opinion of the OWNER changed the qualifications or responsibility of the firm.
Material misstatements on the qualifications forms may be grounds for rejection of the firm's bid on this project. Any
such misstatement, if discovered after award of the contract to such firm, may be grounds for immediate termination of
the contract. Additionally, the firm will be liable to the OWNER for any additional costs or damages to the OWNER
resulting from such misstatements, including costs and attorney's fees for collecting such costs and damages.
Complete the following information for your organization:
1
Organization Doing Business As
Business Address of Principle Office
Telephone Numbers
Main Number
Fax Number
Web Site Address
Form of Business (Check One)A CorporationA PartnershipAn Individual
If a Corporation
Date of Incorporation
State of Incorporation
If a Partnership
Date of Organization
State whether partnership is general or
limited
If an Individual
Name
Business Address
Identify all individuals not previously named which exert a significant amount of business control over the
organization
Indicators of Organization Size
Average Number of Current Full Time Average Estimate of Revenue for the
EmployeesCurrent Year
2
Organization Doing Business As
Business Address of Regional Office
Name of Regional Office Manager
Telephone Numbers
Main Number
Fax Number
Web Site Address
Organization History
List of names that this organization currently, has or anticipates operatingunder over the history of the organization,
including the names of related companies presently doing business:
Names of OrganizationFrom DateTo Date
List of companies, firms or organizations that own any part of the organization.
Name of companies, firms or organizationPercent Ownership
Construction Experience
Years experience in projects similar to the proposed project:
As a General ContractorAs a Joint Venture Partner
Has this or a predecessor organization ever defaulted on a project or failed to complete any work
awarded to it?
If yes provide full details in a separate attachment. See attachment No.
Has this or a predecessor organization been released from a bid or proposal in the past ten years?
If yes provide full details in a separate attachment. See attachment No.
Has this or a predecessor organization ever been disqualification as a bidder or proposer by any
local, state, or federal agency within the last five years?
If yes provide full details in a separate attachment. See attachment No.
Is this organization or your proposed surety currently in any litigation or contemplating
litigation?
If yes provide full details in a separate attachment. See attachment No.
Has this or a predecessor organization ever refused to construct or refused to provide materials
defined in the contract documents?
If yes provide full details in a separate attachment. See attachment No.
3
Organization Doing Business As
Proposed Project Organization
Provide a brief description of the managerial structure of the organization and illustrate with an organizational cart.
Include the title and names of key personnel. Include this chart at an attachment to this description. See attachment
No.
Providea brief description of the managerial structure proposed for this project and illustrate with an organizational
cart. Include the title and names of proposed key personnel and alternates. Include this chart at an attachment to this
description. See attachment No.
Experience of Key Personnel
Provide information on the key personnel proposed for this project that will provide the following key functions.
Provide information for candidates for each of these positions on the pages for each of these key personnel. Also
provide biographical information for each primary and alternate candidate as an attachment. The biographical
information must include the following as a minimum: technical experience, managerial experience, education and
formal training, work history which describes project experience, including the roles and responsibilities for each
assignment, and primary language. Additional information highlighting experience which makes them the best
candidate for the assignment should also be included.
RolePrimary CandidateAlternate Candidate
Project Manager
Project Superintendent
Project Safety Officer
Quality Control Manager
If key personnel are to fulfill more than one of the roles listed above, provide a written narrative describing how much
time will be devoted to each function, their qualifications to fulfill each role and the percentage of their time that will
be devoted to each role. If the individual is not to be devoted solely to this project, indicate how time it to be divided
between this project and their other assignments.
4
Proposed Project Managers
Organization Doing Business As
Primary Candidate
Name of Individual
Years of Experience as Project Manager
Years of Experience with this organization
Number of similar projects as Project Manager
Number of similar projects in other positions
Current Project Assignments
Percent of Time Used for Estimated Project
Name of Assignment
this ProjectCompletion Date
Reference Contact Information (listing names indicates approval to contacting the names individuals as a reference)
NameName
Title/ PositionTitle/ Position
OrganizationOrganization
TelephoneTelephone
E-mailE-mail
Project Project
Candidate role on Candidates role
Projecton Project
Alternate Candidate
Name of Individual
Years of Experience as Project Manager
Years of Experience with this organization
Number of similar projects as Project Manager
Number of similar projects in other positions
Current Project Assignments
Percent of Time Used for Estimated Project
Name of Assignment
this ProjectCompletion Date
Reference Contact Information (listing names indicates approval to contacting the names individuals as a reference)
NameName
Title/ PositionTitle/ Position
OrganizationOrganization
TelephoneTelephone
E-mailE-mail
Project Project
Candidate role on Candidate role on
ProjectProject
5
Proposed Project Superintendent
Organization Doing Business As
Primary Candidate
Name of Individual
Years of Experience as Project Superintendent
Years of Experience with this organization
Number of similar projects as Superintendent
Number of similar projects in other positions
Current Project Assignments
Percent of Time Used for Estimated Project
Name of Assignment
this ProjectCompletion Date
Reference Contact Information (listing names indicates approval to contacting the names individuals as a reference)
NameName
Title/ PositionTitle/ Position
OrganizationOrganization
TelephoneTelephone
E-mailE-mail
Project Project
Candidate role on Candidate role on
ProjectProject
Alternate Candidate
Name of Individual
Years of Experience as Project Superintendent
Years of Experience with this organization
Number of similar projects as Superintendent
Number of similar projects in other positions
Current Project Assignments
Percent of Time Used for Estimated Project
Name of Assignment
this ProjectCompletion Date
Reference Contact Information (listing names indicates approval to contacting the names individuals as a reference)
NameName
Title/ PositionTitle/ Position
OrganizationOrganization
TelephoneTelephone
E-mailE-mail
Project Project
Candidate role on Candidate role on
ProjectProject
6
Proposed Project Safety Officer
Organization Doing Business As
Primary Candidate
Name of Individual
Years of Experience as Project Safety Officer
Years of Experience with this organization
Number of similar projects as Safety Officer
Number of similar projects in other positions
Current Project Assignments
Percent of Time Used for Estimated Project
Name of Assignment
this ProjectCompletion Date
Reference Contact Information (listing names indicates approval to contacting the names individuals as a reference)
NameName
Title/ PositionTitle/ Position
OrganizationOrganization
TelephoneTelephone
E-mailE-mail
Project Project
Candidate role on Candidate role on
ProjectProject
Alternate Candidate
Name of Individual
Years of Experience as Project Safety Officer
Years of Experience with this organization
Number of similar projects as Safety Officer
Number of similar projects in other positions
Current Project Assignments
Percent of Time Used for Estimated Project
Name of Assignment
this ProjectCompletion Date
Reference Contact Information (listing names indicates approval to contacting the names individuals as a reference)
NameName
Title/ PositionTitle/ Position
OrganizationOrganization
TelephoneTelephone
E-mailE-mail
Project Project
Candidate role on Candidate role on
ProjectProject
7
Proposed Project Quality Control Manager
Organization Doing Business As
Primary Candidate
Name of Individual
Years of Experience as Quality Control Manager
Years of Experience with this organization
Number of similar projects as Quality Manager
Number of similar projects in other positions
Current Project Assignments
Percent of Time Used for Estimated Project
Name of Assignment
this ProjectCompletion Date
Reference Contact Information (listing names indicates approval to contacting the names individuals as a reference)
NameName
Title/ PositionTitle/ Position
OrganizationOrganization
TelephoneTelephone
E-mailE-mail
Project Project
Candidate role on Candidate role on
ProjectProject
Alternate Candidate
Name of Individual
Years of Experience as Quality Control Manager
Years of Experience with this organization
Number of similar projects as Quality Manager
Number of similar projects in other positions
Current Project Assignments
Percent of Time Used for Estimated Project
Name of Assignment
this ProjectCompletion Date
Reference Contact Information (listing names indicates approval to contacting the names individuals as a reference)
NameName
Title/ PositionTitle/ Position
OrganizationOrganization
TelephoneTelephone
E-mailE-mail
Project Project
Candidate role on Candidate role on
ProjectProject
8
Organization Doing Business As
Projects
Provide a list of major projects that are currently underway, or have been completed within the last ten years on
Attachment A
Provide a description of your organizations approach to completing this project to provide best value for the Owner.
Including a description of your approach in the following areas:
1.Contract administration
2.Management of subcontractor and suppliers
3.Time management
4.Cost control
5.Quality management
6.Project site safety
7.Managing changes to the project
8.Managing equipment
9.Meeting HUB / MWBE Participation Goal
Equipment
Provide a list of major equipment proposed for use on this project. Attach Additional Information if necessary
Will
Equipment ItemPrimary Use on ProjectOwnLease
Buy
Division of Work between Organization and Subcontractor
What work will the organization complete using its own resources?
What work does the organization propose to subcontract on this project?
9
Vendors
Organization Doing Business As
Project Subcontractors
Provide a list of subcontractors that will provide more than 10 percent of the work (based on contract amounts
Est. Percent HUB/MWBE
NameWork to be Provided
of ContractFirm
Provide information on the proposed key personnel, project experience and a description of past relationship and work
experience for each subcontractor listed above using the Project Information Forms.
Equipment Vendors
Provide a list of major equipment proposed for use on this project. Attach Additional Information if necessary
Furnish HUB/M
Furnish
Vendor NameEquipment / Material ProvidedandWBE
Only
InstallFirm
r
10
Attachment A
Quality Control ManagerQuality Control ManagerQuality Control Manager
mailmailmail
---
EEE
Safety OfficerSafety OfficerSafety Officer
TelephoneTelephoneTelephone
Superintendent
Completed
Project SuperintendentProject SuperintendentProject
Date Project CompletedOrganizationDate Project OrganizationDate Project CompletedOrganization
Project NameProject NameProject Name
Project ManagerProject ManagerProject Manager
contacting the names individuals as a reference)
Position
Title/ PositionTitle/ Title/ Position
NameNameName
Project OwnerGeneral Description of Project:Project CostKey Project PersonnelNameReference Contact Information (listing names indicates approval to OwnerDesignerConstruction ManagerProject
OwnerGeneral Description of Project:Project CostKey Project PersonnelNameReference Contact Information (listing names indicates approval to contacting the names individuals as a reference)OwnerDesig
nerConstruction ManagerProject OwnerGeneral Description of Project:Project CostKey Project PersonnelNameReference Contact Information (listing names indicates approval to contacting
the names individuals as a reference)OwnerDesignerConstruction Manager
Current Projects and Project Completed within the last 10 Years
Days
Attachment B
mail
-
Quality Control Manager
E
Date
Safety Officer
Total Amount involved in Resolved Issues
Telephone
Substantial Completion Date
Project Sup
OrganizationNumber of Issues Pending
Project Name
Schedule PerformanceNotice to ProceedContract Substantial Completion Date at Notice to ProceedContract Final Completion Date at Notice to ProceedChange Order Authorized Change Order
Authorized Final Completion Date Actual / Estimated Substantial Completion DateActual / Estimated Final Completion DateProject Manager
Title/ Position
% of Bid Amount
AmountTotal Amount involved in Resolved Issues
Name
Owner EnhancementsUnforeseen ConditionsDesign IssuesTotalIf not, who started or completed the project in their place.Reason for change.
Project OwnerGeneral Description of ProjectProject Budget and Schedule PerformanceBudget HistoryBid Change OrdersFinal CostKey Project PersonnelNamePercentage of Time Devoted to the
ProjectProposed for this ProjectDid Individual Start and Complete the Project?Reference Contact Information (listing names indicates approval to contacting the names individuals as
a reference)OwnerDesignerConstruction ManagerSurety Issues / Disputes Resolved or Pending Resolution by Arbitration, Litigation or Dispute Review BoardsNumber of Issues Resolved
Project Information
PROPOSEDLISTOF SUB-CONTRACTORS
Minority Owned
Company NameLocationServices ProvidedYes No
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
THIS FORM SHALL BE COMPLETED AND RETURNED ALONG WITH YOUR
RESPONSE
IF NO SUB-CONTRACTORS WILL BE USED PLEASE INDICATE SO
SUBMITTED BY:
___________________________________
(PRINT NAME OF COMPANY)
Page Intentionally LeftBlank
POST-CLOSING DOCUMENT REQUIREMENTS
The below-listed document must be received in the Purchasing and Contract ManagementOffice
Not Later ThanSEVENBUSINESS DAYSaftertheclosedate when responsesare due.
FINALLIST OF SUB-CONTRACTORS
FINALLISTOF SUB-CONTRACTORS
Minority Owned
Company NameLocationServices ProvidedYes No
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
SUBMITTED BY:
___________________________________
(PRINT NAME OF COMPANY)
THIS FORM SHALL BE COMPLETED AND RETURNED NOT LATER THAN SEVEN
BUSINESS DAYS AFTER THE CLOSE DATE WHEN RESPONSESARE DUE
IF NO SUB-CONTRACTORS WILL BE USED PLEASE INDICATE SO
Page Intentionally Left Blank
PAYMENT BOND
STATUTORY PAYMENT BOND PURSUANT TO SECTION 2253.021(a)
OF THE TEXAS GOVERNMENT CODE
(CONTRACTS MORE THAN $50,000)
KNOW ALL MEN BY THESE PRESENTS, that Control Technologies, Inc. (hereinafter called the
Principal(s), as Principal(s), and _______________________________________________________
(hereinafter called the Surety(s), as Surety(s), are held and firmly bound unto the City of Lubbock (hereinafter
called the Obligee), in the amount of Three Hundred Seventy-Seven Thousand Eight Hundred Thirty-Two
Dollars ($377,832) lawful money of the United States for the payment whereof, the said Principal and Surety
bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, firmly
by these presents.
th
WHEREAS, the Principal has entered into a certain written contract with the Obligee, dated 13 day of
June, 2023, to RFP 23-17013-TFLBB ACS/CCTV Upgrades_______________________________________
__________________________________________________________________________________________
and said Principal under the law is required before commencing the work provided for in said contract to execute
a bond in the amount of said contract which contract is hereby referred to and made a part hereof as fully and to
the same extent as if copied at length herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal
shall pay all claimants supplying labor and material to him or a subcontractor in the prosecution of the work
provided for in said contract, then, this obligation shall be void; otherwise to remain in full force and effect;
PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Section 2253.021(a) of
the Texas Government Code, and all liabilities on this bond shall be determined in accordance with the provisions
of said Article to the same extent as if it were copied at length herein.
IN WITNESS WHEREOF, the said Principal (s) and Surety (s) have signed and sealed this instrument
this ________ day of __________________ 2023.
________________________________ _____________________________
Surety (Company Name)
*By:_____________________________ By:__________________________
(Title) (Printed Name)
_____________________________
(Signature)
_____________________________
(Title)
1
The undersigned surety company represents that it is duly qualified to do business in Texas, and hereby
designates ____________________ an agent resident in Lubbock County to whom any requisite notices may be
delivered and on whom service of process may be had in matters arising out of such suretyship.
_____________________________
Surety
* By: _________________________
(Title)
Approved as to form:
City of Lubbock
By: ____________________________
City Attorney
* Note: If signed by an officer of the Surety Company there must be on file a certified extract from the by-laws
showing that this person has authority to sign such obligation. If signed by an Attorney in Fact, we must have
copy of power of attorney for our files.
2
PERFORMANCE BOND
Page Intentionally Left Blank
STATUTORY PERFORMANCE BOND PURSUANT TO SECTION 2253.021(a)
OF THE TEXAS GOVERNMENT CODE
(CONTRACTS MORE THAN $100,000)
KNOW ALL MEN BY THESE PRESENTS, that Control Technologies, Inc. (hereinafter called the
Principal(s), as Principal(s), and _______________________________________________________
(hereinafter called the Surety(s), as Surety(s), are held and firmly bound unto the City of Lubbock (hereinafter
called the Obligee), in the amount of Three Hundred Seventy-Seven Thousand Eight Hundred Thirty-Two
Dollars ($377,832) lawful money of the United States for the payment whereof, the said Principal and Surety
bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, firmly
by these presents.
th
WHEREAS, the Principal has entered into a certain written contract with the Obligee, dated 13 day of
June, 2023, to RFP 23-17013-TFLBB ACS/CCTV Upgrades_______________________________________
__________________________________________________________________________________________
and said Principal under the law is required before commencing the work provided for in said contract to execute
and said principal under the law is required before commencing the work provided for in said contract to execute
a bond in the amount of said contract which contract is hereby referred to and made a part hereof as fully and to
the same extent as if copied at length herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal
shall faithfully perform the work in accordance with the plans, specifications and contract documents, then this
obligation shall be void; otherwise to remain in full force and effect.
PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Section 2253.021(a) of
the Texas Government Code, and all liabilities on this bond shall be determined in accordance with the provisions
of said article to the same extent as if it were copied at length herein.
IN WITNESS WHEREOF, the said Principal (s) and Surety (s) have signed and sealed this instrument
this ___ day of ____________________, 2023.
____________________________ _____________________________
Surety (Company Name)
* By: _______________________ By:__________________________
(Title) (Printed Name)
_____________________________
(Signature)
_____________________________
(Title)
1
The undersigned surety company represents that it is duly qualified to do business in Texas, and hereby
designates ______________________________ an agent resident in Lubbock County to whom any requisite
notices may be delivered and on whom service of process may be had in matters arising out of such suretyship.
_______________________
Surety
*By:____________________
(Title)
Approved as to Form
City of Lubbock
By: ____________________
City Attorney
* Note: If signed by an officer of the Surety Company, there must be on file a certified extract from the by-laws
showing that this person has authority to sign such obligation. If signed by an Attorney in Fact, we must have
copy of power of attorney for our files.
2
GENERAL LIABILITY
AUTOMOTIVE LIABILITY
GARAGE LIABILITY
BUILDER’S RISK
INSTALLATION FLOATER
EXCESS LIABILITY
WORKERS COMPENSATION AND
EMPLOYERS’ LIABILITY
OTHER
Contract 17013
STATE OF TEXAS
COUNTY OF LUBBOCK
th
THIS AGREEMENT, made and entered into this 13 day of June, 2023 by and between the City of Lubbock,
County of Lubbock, State of Texas, acting by and through the Mayor, City of Lubbock, thereunto authorized to do so,
hereinafter referred to as OWNER, and Control Technologies, Inc. of the City of Lubbock, County of Lubbockand the
State of Texas hereinafter termed CONTRACTOR.
WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and
performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the
CONTRACTOR hereby agrees with OWNER to commence and complete the construction of certain improvements
described as follows:
RFP 23-17013-TF LBB ACS/CCTV Upgrades
and all extra work in connection therewith, under the terms as stated in the contract documents and at his (or their) own
proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance
and other accessories and services necessary to complete the said construction in accordance with the contract documents
as defined in the General Condition of Agreement. Control Technologies, Inc.proposal dated April 25, 2023, is
incorporated into and made a part of this agreement.
The CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have
been given to him and to substantially complete same within the time specified in the contract documents.
The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with
the proposal submitted therefore, subject to additions and deductions, as provided in the contract documents and to make
payment on account thereof as provided therein.
IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County,
Texas in the year and day first above written.
CONTRACTOR: CITY OF LUBBOCK, TEXAS (OWNER):
Control Technologies, Inc. By: ____________________________________
Tray Payne, Mayor
By:________________________________________ ATTEST:
PRINTED NAME:____________________________
TITLE:_____________________________________ _______________________________________
Courtney Paz, City Secretary
COMPLETE ADDRESS: APPROVED AS TO CONTENT:
Control Technologies, Inc. _______________________________________
5710 40th Airport Representative
Lubbock, TX 79407
_______________________________________
Name (Printed) Date
ATTEST:
___________________________________________ APPROVED AS TO FORM:
Corporate Secretary
_______________________________________
Mitch Satterwhite, First Assistant City Attorney
GENERAL CONDITIONS OF THE AGREEMENT
1. OWNER
Whenever the word Owner, or First Party, are used in this contract, it shall be understood as referring
to the City of Lubbock, Texas.
2. CONTRACTOR
Whenever the word Contractor, or Second Party, is used, it shall be understood to mean the person,
persons, co-partnership or corporation, to wit Control Technologies, Inc. who has agreed to
perform the work embraced in this contract, or their legal representative.
3. OWNER'S REPRESENTATIVE
Whenever the word Owner's Representative or representative is used in this contract, it shall be
understood as referring to, City of Lubbock, or its representative Charles Farina, Deputy Director of
Operations, so designated who will inspect constructions; or to such other representatives,
supervisors, architects, engineers, or inspectors as may be authorized by said Owner to act in any
particular under this agreement. Engineers, supervisors or inspectors will act for the Owner under
the direction of Owner's Representative, but shall not directly supervise the Contractor or persons
acting on behalf of the Contractor.
4. CONTRACT DOCUMENTS
The contract's documents shall consist of the Notice to Bidders, General Instructions to Bidders,
Response, Signed Agreement, Statutory Bonds (if required), General Conditions of the Agreement,
Special Conditions of the Agreement (if any), Specifications, Plans, Insurance Certificates, and all
other documents made available to Bidder for inspection in accordance with the Notice to Bidders.
5. INTERPRETATION OF PHRASES
Whenever the words "Directed," "Permitted," "Designated," "Required," "Considered Necessary,"
"Prescribed," or words of like import are used, it shall be understood that the direction, requirement,
permission, order, designation or prescription of the Owner's Representative is intended; and
similarly, the words "Approved," "Acceptable," "Satisfactory," or words of like import shall mean
approved by or acceptable or satisfactory to the Owner's Representative.
6. SUBCONTRACTOR
The term Subcontractor, as employed herein, includes only those having a direct contract with the
Contractor for performance of work on the project contemplated by these contract documents.
Owner shall have no responsibility to any Subcontractor employed by Contractor for performance
of work on the project contemplated by these contract documents, but said Subcontractors will
look exclusively to Contractor for any payments due Subcontractor. The City reserves the right to
approve or disapprove the selection of any subcontractor(s).
7. WRITTEN NOTICE
Written notice shall be deemed to have been duly served if delivered in person to the individual or
to a member of the firm or to an officer of the corporation for whom it is intended, or if delivered at
or sent certified mail to the last business address known to the party who gives the notice.
8.
Unless otherwise stipulated, the Contractor shall provide and pay for all materials, supplies,
machinery, equipment, tools, superintendence, labor, insurance, and all water, light, power, fuel,
transportation and all other facilities necessary for the execution and completion of the work covered
by the contract documents. Unless otherwise specified, all materials shall be new and both
workmanship and materials shall be of a good quality. The Contractor shall, if required, furnish
satisfactory evidence as to the kind and quality of materials. Materials or work described in words
which so applied have well known, technical or trade meaning shall be held to refer such recognized
standards.
All work shall be done and all materials furnished in strict conformity with the contract documents.
9. SUBSTANTIALLY COMPLETED
The term "Substantially Completed" is meant that the structure or project contemplated by the
contract documents has been made suitable for use or occupancy or the facility is in a condition to
serve its intended purpose, but still may require minor miscellaneous work and adjustment.
10. LAYOUT
Except as specifically provided herein, the Contractor shall be responsible for laying out all work
and shall accomplish this work in a manner acceptable to the Owner's Representative. The Owner's
Representative will check the Contractor's layout of all major structures and any other layout work
done by the Contractor at Contractor's request, but this check does not relieve the Contractor of the
responsibility of correctly locating all work in accordance with the Plans and Specifications.
11. KEEPING OF PLANS AND SPECIFICATIONS ACCESSIBLE
The Contractor shall be furnished five copies of all Plans and Specifications without expense to
Contractor and Contractor shall keep one copy of same consistently accessible on the job site.
12. RIGHT OF ENTRY
The Owner's Representative may make periodic visits to the site to observe the progress or quality
of the executed work and to determine, in general, if the work is proceeding in accordance with the
onsite
responsible for the construction means, methods, techniques, sequences or procedures, or the safety
the work in accordance with the Contract Documents.
13. LINES AND GRADES
The Contractor is responsible for construction layout based on the control provided in the
(as distinguished from Resident Project Representative(s)) deems said lines and grades are necessary
for the commencement of the work contemplated by these contract documents or the completion of
the work contemplated by these contract documents. Whenever necessary, Contractor shall suspend
its work in order to permit Owner's Representative to comply with this requirement, but such
suspension will be as brief as practical and Contractor shall be allowed no extra compensation
therefore. The Contractor shall give the Owner's Representative ample notice of the time and place
where lines and grades will be needed. All stakes, marks, etc., shall be carefully preserved by the
Contractor, and in case of careless destruction or removal by Contractor, its Subcontractors, or its
employees, such stakes, marks, etc., shall be replaced by the Owner's Representative at Contractor's
expense.
14. OWNER'S REPRESENTATIVE'S AUTHORITY AND DUTY
Unless otherwise specified, it is mutually agreed between the parties to this Agreement that the
Owner's Representative (as distinguished from Resident Project Representative(s))has the authority
to rev
whenever such stoppage may be necessary to ensure the proper execution of the contract. The
Owner's Representative shall, in all cases, determine the amounts and quantities of the several kinds
of work which are to be paid for under the contract documents, and shall determine all questions in
relation to said work and the construction thereof, and shall, in all cases, decide every question which
may arise relative to the execution of this contract on the part of said Contractor. The decision of
Representative. In the absence of timely written objection by Contractor, as provided herein, any
and all objection or objections shall be deemed waived.
15. SUPERINTENDENCE AND INSPECTION
It is agreed by the Contractor that the Owner's Representative shall be and is hereby authorized to
appoint from time to time such subordinate engineers, supervisors, or inspectors, as distinguished
from Resident Project Representative, as the said Owner's Representative may deem proper to
inspect the materials furnished and the work done under this Agreement, and to see that said material
is furnished and said work is done in accordance with the specifications therefore. The Contractor
shall furnish all reasonable aid and assistance required by the subordinate engineers, supervisors or
inspectors for the proper inspection and examination of the work. The Contractor shall regard and
obey the directions and instructions of any subordinate engineers, supervisors or inspectors so
appointed, when such directions and instructions are consistent with the obligations of this
Agreement and accompanying plans and specifications provided, however, should the Contractor
object to any orders by any subordinate engineer, supervisor or inspector, the Contractor may within
fifteen (15) calendar days make written appeal to the Owner's Representative for its decision. In the
absence of timely written objection by Contractor, as provided herein, any and all objection or
objections shall be deemed waived.
16. CONTRACTOR'S DUTY AND SUPERINTENDENCE
The Contractor shall give personal attention to the faithful prosecution and completion of this
contract and shall keep on the work, during its progress, a competent superintendent and any
necessary assistants, all satisfactory to Owner's Representative. The superintendent shall represent
the Contractor in its absence and all directions given to superintendent shall be binding as if given
to the Contractor. It is expressly agreed that adequate supervision by competent and reasonable
representatives of the Contractor is essential to the proper performance of the work and lack of such
supervision shall be grounds for suspending operations of the Contractor.
The work, from its commencement to completion, shall be under the exclusive charge and control
of the Contractor and all risk in connection therewith shall be borne by the Contractor.
The Owner or Owner's Representatives shall not be responsible for the acts or omissions of the
Contractor, or any subcontractors, or
performing any of the work.
17. CONTRACTOR'S UNDERSTANDING
It is understood and agreed that the Contractor has, by careful examination, satisfied itself as to the
nature and location of the work, the confirmation of the ground, the character, quality and quantity
of materials to be encountered, the character of equipment and facilities needed preliminary to and
during the prosecution of the work, and the general and local conditions, and all other matters which
in any way affect the work under the contract documents. No oral agreement or conversation with
execution of this contract, shall affect or modify any of the terms or obligations herein contained.
Subject to the rights of Owner as set forth in Paragraph 23 hereof, all modifications and/or
and Contractor.
Unless otherwise specified herein, all loss, expense or damage to Contractor arising out of the nature
of the work to be done, or from the action of the elements, or from any unforeseen circumstance and
the prosecution of the work, shall be sustained and borne by the Contractor at its own cost and
expense.
18. CHARACTER OF WORKERS
The Contractor agrees to employ only orderly and competent workers, skillful in the performance in
the type of work required under this contract, to do the work; and agrees that whenever the Owner's
Representative shall inform Contractor in writing that any person or persons on the work, are, in
ntative, such person or persons shall be discharged from
the work and shall not again be employed on the work without the Owner's Representative's written
consent.
19. CONSTRUCTION PLANT
The Contractor shall provide all labor, tools, equipment, machinery and materials necessary in the
prosecution and completion of this contract where it is not otherwise specifically provided that
Owner shall furnish same, and it is also understood that Owner shall not be held responsible for the
care, preservation, conservation, or protection of any materials, tools, equipment or machinery or
any part of the work until it is finally completed and accepted.
The building of structures for the housing of workers or equipment will be permitted only at such
places as the Owner's Representative shall consent or direct, and the sanitary conditions of the
grounds in or about such structure shall at all times be maintained in a manner satisfactory to the
Owner's Representative.
20. SANITATION
Necessary sanitary conveniences for the use of laborers on the work site, properly secluded from
public observation, shall be constructed and maintained by the Contractor in such manner and at
such points as shall be approved by the Owner's Representative and their use shall be strictly
enforced.
21. OBSERVATION AND TESTING
The Contractor is responsible for construction quality control testing, cost, and reporting of the type
and extent required by the contract documents. The Owner or Owner's Representative shall have
the right at all times to observe and test the work. Contractor shall make necessary arrangements
and provide proper facilities and access for such observation and testing at any location wherever
such work is in preparation or progress. Contractor shall ascertain the scope of any observation that
may be contemplated by Owner or Owner's Representative and shall give ample notice as to the time
each part of the work will be ready for such observation. Owner or Owner's Representative may
reject any such work found to be defective or not in accordance with the contract documents,
regardless of the stage of its completion or the time or place of discovery of such errors and
regardless of whether Owner's Representative has previously accepted the work. If any such work
should be covered without approval or consent of the Owner, it must, if requested by Owner or
Owner's Representative, be uncovered for examination at Contractor's expense. In the event that
any part of the work is being fabricated or manufactured at a location where it is not convenient for
Owner or Owner's Representative to make observations of such work or require testing of said work,
then in such event Owner or Owner's Representative may require Contractor to furnish Owner or
Owner's Representative certificates of inspection, testing or approval made by persons competent to
perform such tasks at the location where that part of the work is being manufactured or fabricated.
All such tests will be in accordance with the methods prescribed by the American Society for Testing
and Materials or such other applicable organization as may be required by law or the contract
documents.
If any such work which is required to be inspected, tested, or approved is covered up without written
approval or consent of the Owner or Owner's Representative, it must, if requested by the Owner or
Owner's Representative, be uncovered for observation and testing at the Contractor's expense. The
cost of all such inspections, tests and approvals shall be borne by the Contractor unless otherwise
provided herein. Any work which fails to meet the requirements of any such tests, inspections or
approvals, and any work which meets the requirements of any such tests or approvals but does not
meet the requirements of the contract documents shall be considered defective, and shall be corrected
at the Contractor's expense.
Neither observations by the Owner or Owner's Representative, nor inspections, tests, or approvals
made by Owner, Owner's Representative, or other persons authorized under the contract documents
to make such inspections, tests, or approvals shall relieve the Contractor from its obligation to
perform the work in accordance with the requirements of the contract documents.
22. DEFECTS AND THEIR REMEDIES
It is expressly agreed that if the work or any part thereof, or any material brought on the site of the
work for use in the work or selected for the same, shall be deemed by the Owner or Owner's
Representative as unsuitable or not in conformity with plans, specifications and/or contract
documents, the Contractor shall, after receipt of written notice thereof from the Owner's
Representative, forthwith remove such material and rebuild or otherwise remedy such work so that
it shall be in full accordance with the contract documents. It is further agreed that any remedial
action contemplated as hereinabove set forth shall be at Contractor's expense.
23. CHANGES AND ALTERATIONS
The Contractor further agrees that the Owner may make such changes and alterations as the Owner
may see fit, in the line, grade, form dimensions, plans or materials for the work herein contemplated,
or any part thereof, either before or after the beginning of the construction, without affecting the
validity of this contract and the accompanying bond.
If such changes or alterations diminish the quantity of the work to be done, they shall not constitute
the basis for a claim for damages, or anticipated profits on the work that may be dispensed with. If
they increase the amount of work, and the increased work can fairly be classified under the
specifications, such increase shall be paid according to the quantity actually done and at the unit
price established for such work under this contract; otherwise such additional work shall be paid for
as provided under Extra Work. In case the Owner shall make such changes or alterations as shall
make useless any work already done or material already furnished or used in said work, then the
Owner shall recompense the Contractor for any material or labor so used, and for actual expenses
incurred in preparation for the work as originally planned.
24. EXTRA WORK
The term "extra work" as used in this contract shall be understood to mean and include all work that
may be required by the Owner or Owner's Representative to be done by the Contractor to accomplish
any change, alteration or addition to the work as shown on the plans and specifications or contract
documents and not covered by Contractor's proposal, except as provided under Changes and
Alterations in Paragraph 23.
It is agreed that the Contractor shall perform all extra work under the observation of the Owner's
Representative when presented with a written work order signed by the Owner's Representative;
subject, however, to the right of the Contractor to require written confirmation of such extra work
order by the Owner. It is also agreed that the compensation to be paid to the Contractor for
performing said extra work shall be determined by the following methods:
Method (A) - By agreed unit prices; or
Method (B) - By agreed lump sum; or
Method (C) - If neither Method (A) or Method (B) be agreed upon before the extra work is
commenced, then the Contractor shall be paid the lesser of the following: (1)
actual field cost of the extra work, plus fifteen (15%) percent to the firm
actually performing the work, and additional higher-tier markups limited to
5% to cover additional overhead and insurance costs; or (2) the amount that
would have been charged by a reasonable and prudent Contractor as a
reasonable and necessary cost for performance of the extra work, as estimated
by the Engineer and approved by the Owner..
In the event said extra work be performed and paid for under Method (C)(1), then the provisions of
this paragraph shall apply and the "actual field cost" is hereby defined to include the cost of all
workers, such as foremen, timekeepers, mechanics and laborers, materials, supplies, teams, trucks,
rentals on machinery and equipment, for the time actually employed or used on such extra work,
plus actual transportation charges necessarily incurred, together with all expenses incurred directly
on account of such extra work, including Social Security, Old Age Benefits, Maintenance Bonds,
be required by law or ordinances or directed by the Owner or Owner's Representative, or by them
agreed to. Owner's Representative may direct the form in which accounts of the actual field cost
shall be kept and records of these accounts shall be made available to the Owner's Representative.
The Owner's Representative may also specify in writing, before the work commences, the method
of doing the work and the type and kind of machinery and equipment to be used; otherwise, these
matters shall be determined by the Contractor. Unless otherwise agreed upon, the prices for the use
of machinery and equipment shall be determined by using 100%, unless otherwise specified, of the
latest Schedule of Equipment and Ownership Expenses adopted by the Associated General
Contractors of America. Where practical, the terms and prices for the use of machinery and
equipment shall be incorporated in the written extra work order. The fifteen percent (15%) of the
actual field cost to be paid to Contractor shall cover and compensate Contractor for its profit,
overhead, general superintendence and field office expense, and all other elements of cost and
expense not embraced within the actual field cost as herein defined, save that where the Contractor's
Camp or Field Office must be maintained primarily on account of such Extra Work, then the cost to
maintain and operate the same shall be included in the "actual field cost."
No claim for extra work of any kind will be allowed unless ordered in writing by Owner's
Representative. In case any orders or instructions appear to the Contractor to involve extra work for
which Contractor should receive compensation or an adjustment in the construction time, Contractor
shall prior to commencement of such extra work, make written request to the Owner's Representative
for a written order authorizing such extra work. Should a difference of opinion arise as to what does
or does not constitute extra work or as to the payment therefore, and the Owner's Representative
insists upon its performance, the Contractor shall proceed with the work after making written request
for written order and shall keep adequate and accurate account of the actual field cost thereof, as
commencement of any extra work, any claim for payment due to alleged extra work shall be deemed
waived.
25. DISCREPANCIES AND OMISSIONS
It is further agreed that it is the intent of the contract documents that all work described in the
proposal, the specifications, plans and other contract documents, is to be done for the prices quoted
by the Contractor and that such price shall include all appurtenances necessary to complete the work
in accordance with the intent of these contract documents as interpreted by Owner's Representative.
Notices of any discrepancies or omissions in these plans, specifications, or contract documents,
shall be given to the Owners' Representative and a clarification obtained before the proposals
are received, and if no such notice is received by the Owner's Representative prior to the
opening of proposals, then it shall be deemed that the Contractor fully understands the work
to be included and has provided sufficient sums in its proposal to complete the work in
accordance with these plans and
Representative before offering of any discrepancies or omissions, then it shall be deemed for
all purposes that the plans and specifications are sufficient and adequate for completion of the
project. It is further agreed that any request for clarification must be submitted no later than
five (5) calendar days prior to the opening of proposals. In the absence of a requested
clarification for a conflict in the documents prior to proposals being reviewed, it will be
assumed that the Contractor proposes the higher cost alternative on conflicts identified after
proposals are reviewed.
26. RIGHT OF OWNER TO MODIFY METHODS AND EQUIPMENT
If at any time the methods or equipment used by the Contractor are found to be inadequate to secure
the quality of work with the rate of progress required under this contract, the Owner or Owner's
Representative may order the Contractor in writing to increase their safety or improve their character
and efficiency and the Contractor shall comply with such order. If, at any time, the working force
of the Contractor is inadequate for securing the progress herein specified, the Contractor shall, if so
ordered in writing, increase its force or equipment, or both, to such an extent as to give reasonable
assurance of compliance with the schedule of progress.
27. PROTECTION AGAINST ACCIDENT TO EMPLOYEES AND THE PUBLIC AND GENERAL
INDEMNITY
e
with an insurance company licensed to transact business in the State of Texas, which policy shall
times exercise reasonable precaution for the safety of employees and others on or near the work and
shall comply with all applicable provisions of federal, state and municipal laws and building and
construction codes. All machinery and equipment and other physical hazards shall be guarded in
accordance with the "Manual of Accident Prevention in Construction" of Associated General
Contractors of America, except where incompatible with federal, state or municipal laws or
regulations. The Contractor, its sureties and insurance carriers shall defend, indemnify and hold
harmless the Owner and Engineer and all of its officers, agents and employees against any all losses,
costs, damages, expenses, liabilities, claims and/or causes of action, whether known or unknown,
fixed, actual, accrued or contingent, liquidated or unliquidated, including, but not limited to,
execution and/or supervision of this contract, and the project which is the subject matter of this
contract.
The safety precautions taken shall be the sole responsibility of the Contractor, in its sole discretion
as an Independent Contractor; inclusion of this paragraph in the Agreement, as well as any notice
which may be given by the Owners or the Owner's Representative concerning omissions under this
paragraph as the work progresses, are intended as reminders to the Contractor of its duty and shall
not be construed as any assumption of duty to supervise safety precautions by either the Contractor
or any of its subcontractors.
28. CONTRACTOR'S INSURANCE
The Contractor shall not commence work under this contract until he has obtained all insurance as
required in the General Conditions of the contract documents, from an underwriter authorized to do
business in the State of Texas and satisfactory to the City. Proof of coverage shall be furnished to
the City and written notice of cancellation or any material change will be provided ten (10) calendar
days in advance of cancellation or change. All policies of insurance, required herein, including
policies of insurance required to be provided by Contractor and its subcontractors, shall contain a
-insurance, rights to subrogation
that any such insurer or payor, in the event of self-insurance, may acquire by virtue of payment of
any loss under such insurance or self-insurance. All certificates of insurance submitted to the City
in conformity with the provisions hereof shall establish such waiver.
The Contractor shall procure and carry at its sole cost and expense through the life of this contract,
insurance protection as hereinafter specified. Coverage in excess of that specified herein also shall
be acceptable. Such insurance shall be carried with an insurance company authorized to transact
business in the State of Texas and shall cover all operations in connection with this contract, whether
performed by the Contractor or a subcontractor, or separate policies shall be provided covering the
operation of each subcontractor. A certificate of insurance specifying each and all coverages shall
be submitted prior to contract execution.
PROOF OF COVERAGE SHALL BE FURNISHED TO THE CITY OF LUBBOCK IN THE
FORM OF A CERTIFICATE OF INSURANCE. THE INSURANCE CERTIFICATES
FURNISHED SHALL NAME THE CITY OF LUBBOCK AS ADDITIONAL INSURED ON
AUTO/GENERAL LIABILITY ON A PRIMARY AND NON-CONTRIBUTORY BASIS TO
INCLUDE PRODUCTS OF COMPLETE OPERATIONS. PROVIDE A WAIVER OF
SUBROGATION IN FAVOR OF THE CITY OF LUBBOCK. IT SHALL BE THE
COVERAGE INSURANCE DOCUMENTS INCLUDING WORKERS COMPENSATION
COVERAGE FOR EACH SUBCONTRACTOR. COPIES OF THE ENDORSEMENTS ARE
REQUIRED.
Commercial General Liability Requirements: $1M occurrence / $2M aggregate (can be combined
with an Excess Liability to meet requirement). CGL is required in ALL contracts. It is perhaps the
most important of all insurance policies in a contractual relationship. It insures the Contractor has
broad liability coverage for contractual activities and for completed operations.
Commercial General Liability to include Products -Completion/OP, Personal and Advertising
Injury, Contractual Liability, Fire Damage (any one fire), and Medical Expenses (any one person).
Commercial General Liability Airport Requirements:
Automatically add Excess Liability per the following:
$4M for $1M/occurrence for a total of $5M
Automobile Liability Requirements: $1M/occurrence is needed
Workers Compensation Requirements: Statutory. If the vendor is an independent contractor with
no employees and are exempt from providing Workers' Compensation coverage, they must sign a
waiver (obtained from COL Purchasing) and include a copy of their driver's license. Employer
Liability ($1M) is required with Workers Compensation.
The City of Lubbock (including its officials, employees and volunteers) shall be afforded
additional insured status on a primary and non-contributory basis on all liability policies except
professional liabilities and workers comp.
Waivers of Subrogation are required for CGL, AL, and WC.
To Include Products of Completed Operations endorsement.
Carrier will provide a 30-day written notice of cancellation, 10-day written notice for non-
payment.
Carriers must meet an A.M. Best rating of A- or better.
Subcontractors must carry same limits as listed above
1. Definitions:
Certificate of coverage ("certificate") - A copy of a certificate of insurance, a
certificate of authority to self-insure issued by the commission, or a coverage
agreement (TWCC-81, TWCC-82, TWCC-83, or TWCC-84), showing statutory
workers' compensation insurance coverage for the person's or entity's employees
providing services on a project, for the duration of the project.
Duration of the project - includes the time from the beginning of the work on the
project until the Contractor's/person's work on the project has been completed and
accepted by the governmental entity.
Persons providing services on the project ("subcontractor" in Section 406.096, Texas
Labor Code) - includes all persons or entities performing all or part of the services
the Contractor has undertaken to perform on the project, regardless of whether that
person contracted directly with the Contractor and regardless of whether that person
has employees. This includes, without limitation, independent contractors,
subcontractors, leasing companies, motor carriers, owner-operators, employees of
any such entity, or employees of any entity which furnishes persons to provide
services on the project. "Services" include, without limitation, providing, hauling, or
delivering equipment or materials, or providing labor, transportation, or other service
related to a project. "Services" does not include activities unrelated to the project,
such as food/beverage vendors, office supply deliveries, and delivery of portable
toilets.
2. The Contractor shall provide coverage, based on proper reporting of classification
codes and payroll amounts and filing of any coverage agreements, which meets the
statutory requirements of Texas Labor Code, Section 401.011(44) for all employees
of the contractor providing services on the project, for the duration of the project.
3. The Contractor must provide a certificate of coverage to the governmental entity prior
to being awarded the contract.
4. If the coverage period shown on the Contractor's current certificate of coverage ends
during the duration of the project, the Contractor must, prior to the end of the
coverage period, file a new certificate of coverage with the governmental entity
showing that coverage has been extended.
5. The Contractor shall obtain from each person providing services on the project, and
provide to the governmental entity:
(a) a certificate of coverage, prior to that person beginning work on the project,
so the governmental entity will have on file certificates of coverage showing
coverage for all persons providing services on the project; and
(b) no later than seven days after receipt by the Contractor, a new certificate of
coverage showing extension of coverage, if the coverage period shown on the
current certificate of coverage ends during the duration of the project.
6 The Contractor shall retain all required certificates of coverage for the duration of the
project and for one year thereafter.
7. The Contractor shall notify the governmental entity in writing by certified mail or
personal delivery, within 10 days after the Contractor knew or should have known,
of any change that materially affects the provision of coverage of any person
providing services on the project.
8. The Contractor shall post on each project site a notice, in the text, form and manner
prescribed by the Texas Workers' Compensation Commission, informing all persons
providing services on the project that they are required to be covered, and stating how
a person may verify coverage and report lack of coverage.
9. The Contractor shall contractually require each person with whom it contracts to
provide services on the project, to:
(a) provide coverage, based on proper reporting of classification codes and
payroll amounts and filing of any coverage agreements, which meets the
statutory requirements of Texas Labor Code, Section 401.011(44) for all of
its employees providing services on the project, for the duration of the project;
(b) provide to the Contractor, prior to that person beginning work on the project,
a certificate of coverage showing that coverage is being provided for all
employees of the person providing services on the project, for the duration of
the project;
(c) provide the Contractor, prior to the end of the coverage period, a new
certificate of coverage showing extension of coverage, if the coverage period
shown on the current certificate of coverage ends during the duration of the
project;
(d) obtain from each other person with whom it contracts, and provide to the
Contractor:
(1) a certificate of coverage, prior to the other person beginning work on
the project; and
(2) a new certificate of coverage showing extension of coverage, prior to
the end of the coverage period, if the coverage period shown on the
current certificate of coverage ends during the duration of the project;
(e) retain all required certificates of coverage on file for the duration of the
project and for one year thereafter;
(f) notify the governmental entity in writing by certified mail or personal
delivery, within 10 days after the person knew or should have known, of any
change that materially affects the provision of coverage of any person
providing services on the project; and
(g) contractually require each person with whom it contracts to perform as
required by paragraphs (a) - (g), with the certificates of coverage to be
provided to the person for whom they are providing services.
10. By signing this contract or providing or causing to be provided a certificate of
coverage, the Contractor is representing to the governmental entity that all employees
of the Contractor who will provide services on the project will be covered by worker's
compensation coverage for the duration of the project, that the coverage will be based
on proper reporting of classification codes and payroll amounts, and that all coverage
agreements will be filed with the appropriate insurance carrier or, in the case of a
self-insured, with the commission's Division of Self-Insurance Regulation. Providing
false or misleading information may subject the Contractor to administrative
penalties, criminal penalties, civil penalties, or other civil actions.
11. The Contractor's failure to comply with any of these provisions is a breach of contract
by the Contractor which entitles the governmental entity to declare the contract void
if the Contractor does not remedy the breach within ten days after receipt of notice of
breach from the governmental entity.
G. Proof of Coverage
Before work on this contract is commenced, each Contractor and subcontractor shall submit
to the Owner for approval five Certificates of Insurance covering each insurance policy
carried and offered as evidence of compliance with the above insurance requirements, signed
by an authorized representative of the insurance company setting forth:
(1) The name and address of the insured.
(2) The location of the operations to which the insurance applies.
(3) The name of the policy and type or types of insurance in force thereunder on the date
borne by such certificate.
(4) The expiration date of the policy and the limit or limits of liability thereunder on the
date borne by such certificate.
(5) A provision that the policy may be canceled only by mailing written notice to the
named insured at the address shown in the proposal specifications.
(6) A provision that written notice shall be given to the City ten days prior to any change
in or cancellation of the policies shown on the certificate.
(7) The certificate or certificates shall be on the form (or identical copies thereof)
contained in the job specifications. No substitute of nor amendment thereto will be
acceptable.
(8) If policy limits are paid, new policy must be secured for new coverage to complete
project.
(9) A Contractor shall:
(a) provide coverage for its employees providing services on a project, for the
duration of the project based on proper reporting of classification codes and
payroll amounts and filling of any coverage agreements;
(b) provide a certificate of coverage showing workers' compensation coverage to
the governmental entity prior to beginning work on the project;
(c) provide the governmental entity, prior to the end of the coverage period, a
new certificate of coverage showing extension of coverage, if the coverage
period shown on the Contractor's current certificate of coverage ends during
the duration of the project;
(d) obtain from each person providing services on a project, and provide to the
governmental entity:
(i) a certificate of coverage, prior to that person beginning work on the
project, so the governmental entity will have on file certificates of
coverage showing coverage for all persons providing services on the
project; and
(ii) no later than seven days after receipt by the Contractor, a new
certificate of coverage showing extension of coverage, if the coverage
period shown on the current certificate of coverage ends during the
duration of the project;
(e) retain all required certificates of coverage on file for the duration of the
project and for one year thereafter;
(f) notify the governmental entity in writing by certified mail or personal
delivery, within 10 days after the Contractor knew or should have known, of
any change that materially affects the provision of coverage of any person
providing services on the project;
(g) post a notice on each project site informing all persons providing services on
the project that they are required to be covered, and stating how a person may
verify current coverage and report failure to provide coverage. This notice
Compensation Act or other commission rules. This notice must be printed
with a title in at least 30-point bold type and text in at least 19-point normal
type, and shall be in both English and Spanish and any other language
common to the worker population. The text for the notices shall be the
following text provided by the commission on the sample notice, without any
additional words or changes:
REQUIRED WORKERS' COMPENSATION COVERAGE
"The law requires that each person working on this site or providing
services related to this construction project must be covered by workers'
compensation insurance. This includes persons providing, hauling, or
delivering equipment or materials, or providing labor or transportation or
other service related to the project, regardless of the identity of their
employer or status as an employee."
"Call the Texas Workers' Compensation Commission at 800-372-7713 or
512-804-4000 (www.tdi.state.tx.us) to receive information of the legal
requirements for coverage, to verify whether your employer has provided
the required coverage, or to report an employer's failure to provide
coverage;" and
(h) contractually require each person with whom it contracts to provide services
on a project, to:
(i) provide coverage based on proper reporting of classification codes and
payroll amounts and filing of any coverage agreements for all of its
employees providing services on the project, for the duration of the
project;
(ii) provide a certificate of coverage to the Contractor prior to that person
beginning work on the project;
(iii) include in all contracts to provide services on the project the following
language:
By signing this contract or providing or causing to
be provided a certificate of coverage, the person
signing this contract is representing to the
governmental entity that all employees of the
person signing this contract who will provide
compensation coverage for the duration of the
project, that the coverage will be based on proper
reprinting of classification codes and payroll
amounts, and that all coverage agreements will be
filed with the appropriate insurance carrier or, in
the case of a self-
Division of Self-Insurance Regulation. Providing
false or misleading information may subject the
Contractor to administrative penalties, criminal
;
(iv) provide the Contractor, prior to the end of the coverage period, a new
certificate of coverage showing extension of coverage, if the coverage
period shown on the current certificate of coverage ends during the
duration of the project;
(v) obtain from each other person with whom it contracts, and provide to
the Contractor:
(1) a certificate of coverage, prior to the other person beginning
work on the project; and
(2) prior to the end of the coverage period, a new certificate of
coverage showing extension of the coverage period, if the
coverage period shown on the current certificate of coverage
ends during the duration of the project;
(vi) retain all required certificates of coverage on file for the duration of
the project and for one year thereafter;
(vii) notify the governmental entity in writing by certified mail or personal
delivery, within 10 days after the person knew or should have known,
of any change that materially affects the provision of coverage of any
person providing services on the project; and
(viii) contractually require each other person with whom it contracts, to
perform as required by paragraphs (i)-(viii), with the certificate of
coverage to be provided to the person for whom they are providing
services.
29. DISABLED EMPLOYEES
Contractors having more than fifteen (15) employees agree to comply with the Americans with
Disabilities Act of 1990, and agree not to discriminate against a qualified individual with a disability
because of the disability of such individual in regard to job application procedures, the hiring,
advancement, or discharge of employees, employee compensation, job training, and other terms,
conditions, and privileges of employment.
30. PROTECTION AGAINST CLAIMS OF SUBCONTRACTORS, LABORERS, MATERIALMEN,
AND FURNISHERS OF MACHINERY, EQUIPMENT AND SUPPLIES
Without limiting, in any way, manner or form, the indemnity provided by Contractor in paragraph
27 hereof, the Contractor agrees that it will indemnify and save the Owner and Engineer and all of
its officers, agents and employees, harmless against any and all claims, liabilities, losses, damages,
expenses and causes of action arising out of, in any way, manner or form, the demands of
subcontractors, laborers, workmen, mechanics, material men and furnishers of machinery and parts
thereof, equipment, power tools, and supplies, incurred in the performance of this contract and the
project which is the subject matter of this contract. When Owner so desires, the Contractor shall
furnish satisfactory evidence that all obligations of the nature hereinabove designated have been
paid, discharged or waived.
31. PROTECTION AGAINST ROYALTIES OR PATENT INVENTION
The Contractor shall pay all royalties and license fees, and shall provide for the use of any design,
device, material or process covered by letters patent or copyright by suitable legal agreement with
the Patentee or owner thereof. Without limiting, in any way, manner or form, the indemnity provided
by Contractor in paragraph 27 hereof, the Contractor shall defend all suits or claims for infringement
of any patent or copyrights and shall indemnify and save the Owner and Engineer, and all of its
officers, agents and employees harmless from any loss on account thereof, except that Owner shall
defend all such suits and claims and shall be responsible for all such loss when a particular design,
device, material or process or the product of a particular manufacturer or manufacturers is specified
or required in these contract documents by Owner; provided, however, if choice of alternate design,
device, material or process is allowed to the Contractor, then Contractor shall indemnify and save
Owner, and all of its officers, agents and employees harmless from any loss on account thereof.
Notwithstanding anything herein to the contrary, if the material or process specified or required by
Owner and/or this contract is an infringement, the Contractor shall be responsible for such loss unless
32. LAWS AND ORDINANCES
The Contractor shall at all times observe and comply with all federal, state and local laws, ordinances
and regulations, which in any manner affect the contract or the work, and without limiting, in any
way, manner or form, the indemnity provided by Contractor in paragraph 27 hereof, Contractor shall
indemnify and save harmless the Owner and Engineer and all of its officers, agents, and employees
against any claims arising from the violation of any such laws, ordinances, and regulations, whether
by the Contractor, its employees, or subcontractors. If the Contractor observes that the plans and
specifications are at variance therewith, he shall notify the Owner's Representative in writing prior
to proposing and any necessary changes shall be adjusted as provided in the contract for changes in
the w
or variances within said time, any objection and/or assertion that the plans and specifications are at
variance with any federal, state or local laws, ordinances or regulations shall be deemed waived. If
the Contractor, its employees or subcontractors perform any work contrary to such laws, ordinances,
rules and regulations, and without such notice to the Owner's Representative, Contractor shall bear
all costs arising there from.
The Owner is a municipal corporation of the State of Texas and the law from which it derives its
powers, insofar as the same regulates the objects for which, or the manner in which, or the conditions
under which the Owner may enter into contracts, shall be controlling, and shall be considered as part
of this contract to the same effect as though embodied herein.
33. SUBCONTRACTING
The Contractor agrees that it will retain personal control and will give its personal attention to the
fulfillment of this contract. The Contractor further agrees that subletting of any portion or feature
of the work, or materials required in the performance of this contract, shall not relieve the Contractor
from its full obligations to the Owner, as provided by the contract documents.
34. TIME FOR SUBSTANTIAL COMPLETION AND LIQUIDATED DAMAGES
It is hereby understood and mutually agreed by and between the Contractor and the Owner, that the
date of beginning and time for completion as specified in the Notice to Proceed and contract
documents, respectively, of work to be done hereunder are essential conditions of this contract;and
it is further mutually understood and agreed that the work embraced in this contract shall be
commenced as provided in the contract documents.
If the Contractor should neglect, fail, or refuse to substantially complete the work within the time
herein specified, then the Contractor does hereby agree as part of the consideration for the awarding
of this contract, the Owner may withhold permanently from Contractor's total compensation, the
sum of $25 PER CONSECUTIVE CALENDAR DAY, not as a penalty, but as liquidated damages
for the breach of the contract as herein set forth for each and every working day that the Contractor
shall be in default after the time stipulated for substantially completing the work.
If the Contractor should neglect, fail, or refuse to Finally complete the work within the time herein
specified, then the Contractor does hereby agree as part of the consideration for the awarding of this
contract, the Owner may withhold permanently from Contractor's total compensation, the sum of
$25 PER CONSECUTIVE CALENDAR DAY, not as a penalty, but as liquidated damages for the
breach of the contract as herein set forth for each and every working day that the Contractor shall
fail to meet the time requirements stipulated for substantially completing the work.
It is expressly understood and agreed, by and between Contractor and the Owner, that the time for
the substantial completion of the work described herein is reasonable time for the completion of the
same, taking into consideration the average climatic range and conditions and usual industrial
conditions prevailing in this locality. The amount is fixed and agreed upon by and between the
Contractor and the Owner because the actual damages the Owner would sustain in such event would
be difficult and/or impossible to estimate, however, the amount agreed upon herein is a reasonable
forecast of the amount necessary to render just compensation to Owner, and is expressly agreed to
be not disproportionate to actual damages as measured at time of breach.
IT IS FURTHER AGREED AND UNDERSTOOD BETWEEN THE CONTRACTOR AND
OWNER THAT TIME IS OF THE ESSENCE OF THIS CONTRACT.
35. TIME AND ORDER OF COMPLETION
It is the meaning and intent of this contract, unless otherwise herein specifically provided, that the
Contractor shall be allowed to prosecute its work in such order of precedence, and in such manner
as shall be most conductive to economy of construction. The Contractor shall ensure daily
prosecution of the work is conducted every business day until completed, regardless if the work will
be substantially or finally complete ahead of specified deadlines in the agreement, unless the City
determines time off from said prosecution is necessary or reasonable and Contractor received said
determination in writing from the City. Further, when the Owner is having other work done, either
by contract or by its own force, the Owner's Representative (as distinguished from the Resident
Project Representative) may direct the time and manner of constructing work done under this
contract so that conflicts will be avoided and the construction of the various works being done for
the Owner shall be harmonized. Additionally, inclement weather shall be the only other reason
consistent, daily prosecution of the work may not take place on those inclement weather days.
The Contractor shall submit, at such times as may reasonably be requested by the Owner's
Representative, schedules which shall show the order in which the Contractor intends to carry on
the work, with dates at which the Contractor will start the several parts of the work and estimated
dates of completion of the several parts.
36. TIME OF PERFORMANCE
The Contractor agrees that it has submitted its proposal in full recognition of the time required for
the completion of this project, taking into consideration the average climatic range and industrial
conditions prevailing in this locality, and has considered the liquidated damage provisions of
paragraph 34 hereinabove set forth and expressly agrees that it shall not be entitled to,nor will it
request, an extension of time on this contract, except when its work has been delayed by an act or
neglect of the Owner, Owner's Representative, employees of the Owner or other contractors
employed by the Owner, or by changes ordered in the work, or by strike, walkouts, acts of God or
the public enemy, fire or flood. Any request for extension shall be in writing with the written request
Representative within twenty (20) calendar days of the occurrence of the event causing said delay.
(20) calendar days of written submission by Contractor shall be deemed a denial, and final. Further,
in the absence of timely written notification of such delay and request for extension, as provided
herein, any request for extension by Contractor shall be deemed waived.
37. HINDRANCE AND DELAYS
In executing the contract, the Contractor agrees that in undertaking to complete the work within the
time herein fixed, Contractor has taken into consideration and made allowances for all hindrances
and delays incident to such work, whether growing out of delays due to unusual and unanticipated
circumstances, difficulties or delays in securing material or workers, or any other cause or
occurrence. No charge shall be made by the Contractor for hindrance or delays from any cause
during the progress of any part of the work embraced in this contract except where the work is
stopped by order of the Owner or Owner's Representative for the Owner's convenience, in which
event, such expense as in the sole judgment of the Owner's Representative that is caused by such
stoppage shall be paid by Owner to Contractor.
38. QUANTITIES AND MEASUREMENTS
No extra or customary measurements of any kind will be allowed, but the actual measured or
computed length, area, solid contents, number and weight only shall be considered, unless otherwise
specifically provided. In the event this contract is let on a unit price basis, then Owner and
Contractor agree that this contract, including the specifications, plans and other contract documents
are intended to show clearly all work to be done and material to be furnished hereunder. Where the
estimated quantities are shown, and only when same are expressly stated to be estimates, for the
various classes of work to be done and material to be furnished under this contract, they are
approximate and are to be used only as a basis for estimating the probable cost of the work and for
comparing their proposals offered for the work. In the event the amount of work to be done and
materials to be furnished are expressly stated to be estimated, and only when same are expressly
stated to be estimated, it is understood and agreed that the actual amount of work to be done and the
materials to be furnished under this contract may differ somewhat from these estimates, and that
where the basis for payment under this contract is the unit price method, payment shall be for the
actual amount of work done and materials furnished on the project, provided that the over run or
under run of estimated quantities not exceed 15% of the estimated quantity.
39. PROTECTION OF ADJOINING PROPERTY
The Contractor shall take proper means to protect the adjacent or adjoining property or properties in
any way encountered, which may be injured or seriously affected by any process of construction to
be undertaken under this agreement, from any damage or injury by reason of said process of
construction; and Contractor shall be liable for any and all claims for such damage on account of his
failure to fully protect all adjacent property. Without limiting, in any way, manner and form, the
indemnity provided by Contractor in paragraph 27 hereof, the Contractor agrees to indemnify, save
and hold harmless the Owner and Engineer, and any of its officers, agents and employees, against
any and all claims or damages due to any injury to any adjacent or adjoining property, related to,
arising from or growing out of the performance of this contract.
40. PRICE FOR WORK
In consideration of the furnishing of all necessary labor, equipment and material and the completion
of all work by the Contractor, and on the delivery of all materials embraced in this contract in full
conformity with the specifications and stipulations herein contained, the Owner agrees to pay the
Contractor the price set forth in the proposal attached hereto, which has been made a part of this
contract, and the Contractor hereby agrees to receive such price in full for furnishing all materials
and all labor required for the aforesaid work, also, for all expenses incurred by Contractor and for
well and truly performing the same and the whole thereof in the manner and according to this
agreement, the attached specifications, plans, contract documents and requirements of Owner's
Representative.
41. PAYMENTS
No payments made or certificates given shall be considered as conclusive evidence of the
performance of the contract, either wholly or in part, nor shall any certificate or payment be
considered as acceptance of defective work. Contractor shall at any time requested during the
progress of the work furnish the Owner or Owner's Representative with a verifying certificate
showing the Contractor's total outstanding indebtedness in connection with the work. Before final
payment is made, Contractor shall satisfy Owner, by affidavit or otherwise, that there are no
outstanding liens against Owner's premises by reason of any work under the contract. Acceptance
by Contractor of final payment of the contract price shall constitute a waiver of all claims against
this contract.
42. PARTIAL PAYMENTS
On or before the tenth day of each month, the Contractor shall submit to Owner's Representative an
Representative shall determine the amount to be partially paid. Owner's Representative shall review
said application for partial payment if submitted, and the progress of the work made by the
Contractor and if found to be in order, shall prepare a certificate for partial payment showing as
completely as practical the total value of the work done by the Contractor up to and including the
Representative shall be in accordance with Paragraph 14 hereof.
The Owner shall then pay the Contractor on or before the fifteenth day of the current month the total
amount of the Owner's Representative's Certificate of Partial Payment, less:
(i) in the event the total value of the contract is five million dollars or more, 5% of the amount thereof,
which 5% shall be retained until final payment, and further, less all previous payments and all further
sums that may be retained by Owner under the terms of the contract documents; or
(ii) in the event the total value of the contract is less than five million dollars, 10% or less, of the amount
thereof, which percentage shall be retained until final payment, and further, less all previous payments
and all further sums may be retained by Owner under the terms of the contract documents
If Contractor engages a sub-
the Contractor shall not withhold a greater percentage of Retainage than the percentage set out in in
this section pertaining to the Contractor. Contractor shall likewise require any subcontractor it
engages to comply with section 2252.032 of the Texas Government Code.
Any partial payment made hereunder shall not constitute a waiver by the Owner of any and all other
rights to enforce the express terms of the contract documents, and all remedies provided therein, as
to any and all work performed, to be performed and/or materials delivered hereunder, including, but
limited to, work to which said partial payment is attributable.
43. SUBSTANTIAL COMPLETION
fifteen (15) calendar days after the Contractor has given the Owner's Representative written notice
that the work has been substantially completed, the Owner's Representative and/or the Owner shall
inspect the work and within said time, if the work be found to be substantially completed in
accordance with the contract documents, the Owner's Representative shall issue to the Owner and
Contractor a certificate of substantial completion. The work will be deemed substantially complete
when the work (or a specified portion thereof) has progressed to the point where, in the opinion of
a specified portion thereof) is sufficiently
complete, in accordance with all the contract documents, including the Proposal and all applicable
technical specifications, so that the work (or a specified portion thereof) can be utilized for the
purposes for which it is intended without unscheduled disruption. Owner may, in its sole discretion,
completion for all of the work or a specified portion thereof. Notwithstanding the issuance of a
certificate of substantial completion, Contractor shall proceed with diligence to finally complete the
work within the time provided in this contract.
44. FINAL COMPLETION AND PAYMENT
The Contractor shall give written notice
written notice of final completion, the Owner's Representative shall proceed to make final
determines final
on or before the 31st working day after the date of certification of final completion, the balance due
Contractor under the terms of this agreement. Neither the certification of final completion nor the
final payment, nor any provisions in the contract documents shall relieve the Contractor of the
obligation for fulfillment of any warranty which may be required in the contract documents and/or
any warranty or warranties implied by law or otherwise. Owner may, in its sole discretion, release
all or a portion of the Retainage for fully completed and accepted portions of the work.
Notwithstanding the foregoing, Owner may withhold the Retainage if there is a bona fide dispute
between Owner and Contractor according to section 2252.032(f) of the Texas Government Code.
45. CORRECTION OF WORK
Contractor shall promptly remove from Owner's premises all materials condemned by the Owner's
Representative on account of failure to conform to the contract documents, whether actually
incorporated in the work or not, and Contractor shall at its own expense promptly replace such
condemned materials with other materials conforming to the requirements of the contract
documents. Contractor shall also bear the expense of restoring all work of other contractors damaged
by any such removal or replacement. If Contractor does not remove and replace any such
condemned work within a reasonable time but not to exceed 30 days after a written notice by the
Owner or the Owner's Representative, Owner may remove and replace it at Contractor's expense.
The Contractor shall pay all claims, cost, losses, and damages (including but not limited to all fees
and charges of the engineers, architects, attorneys, and other professionals and all court or arbitration
or other dispute resolution cost) arising out of or relating to such correction or removal.
Neither the final payment, nor certification of final completion or substantial completion, nor any
provision in the contract documents shall relieve the Contractor of responsibility for faulty materials
or workmanship, and Contractor shall remedy any defects due thereto and pay for any damage to
other work resulting therefrom, which shall appear within a period of one (1) year from the date of
46. PAYMENT WITHHELD
withhold or nullify the whole or part of any certification to such extent as may be necessary to protect
itself from loss on account of:
(a) Defective work not remedied and/or work not performed,
(b) Claims filed or reasonable evidence indicating possible filing of claims,
(c) Damage to another contractor,
(d) Notification to owner of failure to make payments to Subcontractors or Suppliers,
(e) Failure to submit up-to-date record documents as required,
(f) Failure to submit monthly progress schedule updates or revised scheduled as requested by
Owner,
(g) Failure to provide Project photographs required by Specifications.
When the above grounds are removed, or the Contractor provides a surety bond satisfactory
to the Owner, in the amount withheld, payment shall be made for amounts withheld because
of them.
47. CLAIM OR DISPUTE
It is further agreed by both parties hereto that all questions of dispute or adjustment presented by the
Contractor shall be in writing and filed with the Owner's Representative within fifteen (15) calendar
days after the Owner's Representative has given any direction, order or instruction to which the
Contractor desires to take exception. Timely written notice of dispute as provided in this contract
and/or assertion of any action or claim by Contractor of any right under this Contract. If the matters
tive, said
agreed that the acceptance by the Contractor of the final payment shall be a bar to any and all claims
48. NON-COMPLIANCE AND/OR ABANDONMENT BY CONTRACTOR
In case the Contractor should (1) abandon and fail or refuse to resume work within fifteen (15)
calendar days after written notification from the Owner or the Owner's Representative, or (2) if the
Contractor fails to comply with the written orders of the Owner's Representative, when such orders
are consistent with this contract, then the Surety on the bond shall be notified in writing and directed
to complete the work and a copy of said notice shall be delivered to the Contractor. In the event a
bond is not required by law, or otherwise obtained by the Contractor, no further notice of such non-
compliance to Contractor shall be required.
After receiving said notice of abandonment or non-compliance , the Contractor shall not remove
from the work any machinery, equipment, tools, materials or supplies then on the job, but the same,
together with any materials and equipment under the contract for work, may be held for use on the
work by the Owner or the Surety of the Contractor, or another contractor, in completion of the work;
and the Contractor shall not receive any rental or credit therefore (except when used in connection
with Extra Work, where credit shall be allowed as provided for under paragraph 24 of this contract);
it being understood that the use of such equipment and materials will ultimately reduce the cost to
complete the work and be reflected in the final settlement.
In the event the Contractor, or Surety, whichever is applicable, should fail to commence compliance
with the notice hereinbefore provided within ten (10) calendar days after service of such notice,
and/or shall fail to proceed with diligence to complete the project as contemplated and in compliance
with all terms and provisions of the contract documents, then the Owner may exercise any and all
remedies available to it pursuant to law, contract, equity or otherwise, including, but not limited to,
providing for completion of the work in either of the following elective manners:
(a) The Owner may employ such force of persons and use of machinery, equipment, tools,
materials and supplies as said Owner may deem necessary to complete the work and charge
the expense of such labor, machinery, equipment, tools, materials and supplies to said
Contractor, and the expense so charged shall be deducted and paid by the Owner out of such
moneys as may be due, or that may thereafter at any time become due to the Contractor under
and by virtue of this Agreement. In case such expense is less than the sum which would have
been payable under this contract, if the same had been completed by the Contractor, then
said Contractor shall receive the difference. In case such expense is greater than the sum
which would have been payable under this contract, if the same had been completed by said
Contractor, then the Contractor and/or its Surety shall pay the amount of such excess to the
Owner; or
(b) The Owner, under sealed proposals, after notice published as required by law, at least twice
in a newspaper having a general circulation in the County of location of the work, may let
the contract for the completion of the work under substantially the same terms and conditions
which are provided in this contract. In case of any increase in cost to the Owner under the
new contract as compared to what would have been the cost under this contract, such increase
shall be charged to the Contractor and the Surety shall be and remain bound therefore.
Should the cost to complete any such new contract prove to be less than that which would
have been the cost to complete the work under this contract, the Contractor or his Surety
shall be credited therewith.
work shall have been finally completed, the Contractor and his Surety shall be so notified and
certification of completion as provided in paragraph 44 hereinabove set forth, shall be issued. A
complete itemized statement of the contract accounts, certified to by Owner's Representative as
being correct shall then be prepared and delivered to Contractor and his Surety, if applicable,
whereon the Contractor or his Surety, or the Owner as the case may be, shall pay the balance due as
reflected by said statement within 30 days after the date of certification of completion.
In the event the statement of accounts shows that the cost to complete the work is less than that
which would have been the cost to the Owner had the work been completed by the Contractor under
the terms of this contract, or when the Contractor and/or his Surety, if applicable, shall pay the
balance shown to be due by them to the Owner, then all machinery, equipment, tools, materials or
supplies left on the site of the work shall be turned over to the Contractor and/or his Surety, if
applicable. Should the cost to complete the work exceed the contract price, and the Contractor and/or
his Surety, if applicable, fail to pay the amount due the Owner within the time designated
hereinabove, and there remains any machinery, equipment, tools, materials or supplies on the site of
the work, notice thereof, together with an itemized list of such equipment and materials shall be
mailed to the Contractor and his Surety, if applicable, at the respective addresses designated in this
contract; provided, however, that actual written notice given in any manner will satisfy this
condition. After mailing, or other giving of such notice, such property shall be held at the risk of
the Contractor and his Surety, if applicable, subject only to the duty of the Owner to exercise ordinary
care to protect such property. After fifteen (15) calendar days from the date of said notice the Owner
may sell such machinery, equipment, tools, materials or supplies and apply the net sum derived from
such sale to the credit of the Contractor and his Surety, if applicable. Such sale may be made at
either public or private sale, with or without notice, as the Owner may elect. The Owner shall release
any machinery, equipment, tools, materials, or supplies that remain on the jobsite and belong to
persons other than the Contractor or his Surety, if applicable, to their proper owners.
The remedies provided to Owner by law, equity, contract, or otherwise, shall be cumulative, to the
extent permitted by law. It is expressly agreed and understood that the exercise by Owner of the
remedies provided in this paragraph shall not constitute an election of remedies on the part of Owner,
and Owner, irrespective of its exercise of remedies hereunder, shall be entitled to exercise
concurrently or otherwise, any and all other remedies available to it, by law, equity, contract or
otherwise, including but not limited to, liquidated damages, as provided in paragraph 34,
hereinabove set forth.
49.
The remedies of Contractor hereunder shall be limited to, and Owner shall be liable only for, work
actually performed by Contractor and/or its subcontractors as set forth in the contract documents,
and Owner shall not be liable for any consequential, punitive or indirect loss or damage that
Contractor may suffer in connection with the project which is the subject matter of this contract.
50. BONDS
The Contractor is required to furnish a performance bond in accordance with Chapter 2253,
Government Code, in the amount of 100% of the total contract price in the event that said contract
price exceeds $100,000 and the Contractor is required to furnish a payment bond in accordance with
Chapter 2253, Government Code, in the amount of 100% of the total contract price in the event that
said contract price exceeds $50,000. All bonds shall be submitted on forms supplied by the Owner,
do business in the State of Texas. It is further agreed that this contract shall not be in effect until
such bonds are so furnished.
51. SPECIAL CONDITIONS
In the event special conditions are contained herein as part of the contract documents and said special
conditions conflict with any of the general conditions contained in this contract, then in such event
the special conditions shall control.
52. LOSS OR EXPENSE DUE TO UNUSUAL OR UNANTICIPATED CIRCUMSTANCES
Unless otherwise specified herein, all loss, expense or damage to the Contractor arising out of the
nature of the work to be done, or from the action of the elements, or from any unforeseen
circumstance or from unusual obstructions or difficulties, naturally occurring, man-made or
otherwise, which may be encountered in the prosecution of the work, shall be sustained and borne
by the Contractor at his own cost and expense.
53. INDEPENDENT CONTRACTOR
Contractor is, and shall remain, an independent contractor with full, complete and exclusive power
and authority to direct, supervise, and control its own employees and to determine the method of the
performance of the work covered hereby. The fact that the Owner or Owner's Representative shall
other prerogatives which are expressly reserved to and vested in the Owner or Owner's
Representative hereunder, is not intended to and shall not at any time change or effect the status of
the Contractor as an independent contractor with respect to either the Owner or Owner's
Representative or to the Contractor's own employees or to any other person, firm, or corporation.
54. CLEANING UP
The Contractor shall at all times keep the premises free from accumulation of debris caused by the
work, and at the completion of the work Contractor shall remove all such debris and also its tools,
scaffolding, and surplus materials and shall leave the work room clean or its equivalent. The work
shall be left in good order and condition. In case of dispute Owner may remove the debris and
charge the cost to the Contractor.
55. HAZARDOUS SUBSTANCES AND ASBESTOS
Hazardous Substances (herein so called), as defined in the Comprehensive Environmental Response,
Compensation, and Liability Act (42 U.S.C.S. §9601(14)) and the regulations promulgated
thereunder, as same may be amended from time to time, hydrocarbons or other petroleum products
or byproducts and/or asbestos, in any form, shall not (i) be utilized, in any way, manner or form, in
the construction of, or incorporation into, the Project; or (ii) be brought upon, placed, or located, by
any party, on the Project site, or any other property of the City, without the written consent of the
hydrocarbons or other petroleum products or byproducts and/or asbestos is necessary in the
construction of the Project, or that it is necessary to place and/or otherwise locate upon the site of
the Project or other property of the City, a Hazardous Substance, hydrocarbons or other petroleum
pro
may grant or deny the request of Contractor and provide whatever requirements such consent, if
granted, is conditioned upon, in its sole and absolute discretion. If the request of Contractor is not
of said request, said request shall be deemed to be denied.
responsible for ensuring that all personnel involved in the Project are (i) trained for the level of
expertise required for proper performance of the actions contemplated by this Contract and, in
particular, in all aspects of handling, storage, disposal and exposure of Hazardous Substances,
hydrocarbons or other petroleum products or byproducts and/or asbestos; and (ii) are provided and
utilize all protective equipment, including without limitation, personal protective gear, necessary to
provide protection from exposure to Hazardous Substances, hydrocarbons or other petroleum
products or byproducts and/or asbestos.
56. NONAPPROPRIATION
All funds for payment by the City under this contract are subject to the availability of an annual
appropriation for this purpose by the City. In the event of non-appropriation of funds by the City
Council of the City of Lubbock for the goods or services provided under the contract, the City will
terminate the contract, without termination charge or other liability, on the last day of the then-
current fiscal year or when the appropriation made for the then-current year for the goods or services
covered by this contract is spent, whichever event occurs first. If at any time funds are not
appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on
thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the City
shall not be obligated under this contract beyond the date of termination.
57. THE CITY RIGHT TO AUDIT
At any time during the term of this Contract and for a period of four (4) years thereafter the City or
a duly authorized audit representative of the City, or the State of Texas, at its expense and at
reasonable times, reserves the right to audit Contractor's records and books relevant to all services
provided under this Contract. In the event such an audit by the City reveals any errors/overpayments
by the City, Contractor shall refund the City the full amount of such overpayments within thirty (30)
days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing
the City from any payments due Contractor.
58. NON-ARBITRATION
The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or
otherwise, including without limitation, the right to seek any and all forms of relief in a court of
competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to
exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative
and not exclusive, and may be exercised concurrently. To the extent of any conflict between this
provision and another provision in, or related to, this document, this provision shall control.
59. CONTRACTOR ACKNOWLEDGES
Contractor Acknowledges by supplying any Goods or Services that the Contractor has read, fully
understands, and will be in full compliance with all terms and conditions and the descriptive material
contained herein and any additional associated documents and Amendments. The City disclaims any
terms and conditions provided by the Contractor unless agreed upon in writing by the parties. In the
event of conflict between these terms and conditions and any terms and conditions provided by the
Contractor, the terms and conditions provided herein shall prevail. The terms and conditions provided
herein are the final terms agreed upon by the parties, and any prior conflicting terms shall be of no
force or effect.
60. LABOR CODE CHAPTER 214
Sec. 214.008. MISCLASSIFICATION OF CERTAIN WORKERS; PENALTY. (a) A person who
contracts with a governmental entity to provide a service as defined by Section 2155.001,
Government Code, shall properly classify, as an employee or independent contractor in accordance
with Chapter 201, any individual the person directly retains and compensates for services performed
in connection with the contract. (b) In this subsection, "subcontractor" means a person directly
retained and compensated by a person who contracts with a governmental entity to provide a service
as defined by Section 2155.001, Government Code. A subcontractor shall properly classify, as an
employee or independent contractor in accordance with Chapter 201, any individual the subcontractor
directly retains and compensates for services performed in connection with the contract for which the
subcontractor is retained. (c) A person who fails to properly classify an individual as required by
Subsection (a) or (b) shall pay to the commission a penalty equal to $200 for each individual that the
person has not properly classified. (d) The commission may not take action to collect a penalty under
this section from a person after the third anniversary of the date on which the violation occurred.
61. CERTIFICATE OF INTERESTED PARTIES
House Bill 1295, adopted by the 84th Legislature, created §2252.908, Texas Government Code.
Section 2252.908 requires a business entity entering into certain contracts with a governmental entity
or state agency to file with the governmental entity or state agency a disclosure of interested parties
at the time the business entity submits the signed contract to the governmental entity or state agency.
Section 2252.908 requires the disclosure form to be signed by the authorized agent of the contracting
business entity, acknowledging that the disclosure is made under oath and under penalty of perjury.
Section 2252.908 applies only to a contract that requires an action or vote by the governing body of
the governmental entity or state agency before the contract may be signed or has a value of at least
$1 million. Instructions for completing Form 1295 are available at:
https://ci.lubbock.tx.us/departments/purchasing/vendor-information
62. TEXAS GOVERNMENT CODE SECTION 2252.152
Contracts with Companies Engaged in Business with Iran, Sudan, or Foreign Terrorist Organization
Prohibited. Pursuant to Section 2252.152 of the Texas Government Code, prohibits the City from
entering into a contract with a vendor that is identified by The Comptroller as a company known to
have contracts with or provide supplies or service with Iran, Sudan or a foreign terrorist
organization.
63. TEXAS GOVERNMENT CODE SECTION 2271.002
Pursuant to Section 2271.002 of the Texas Government Code, a) This section applies only to a
contract that: (1) is between a governmental entity and a company with 10 or more full-time
employees; and (2) has a value of $100,000 or more that is to be paid wholly or partly from public
funds of the governmental entity. (b) A governmental entity may not enter into a contract with a
company for goods or services unless the contract contains a written verification from the company
that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract.
64. CONTRACTOR ACKNOWLEDGES
Contractor Acknowledges by supplying any Goods or Services that the Contractor has read, fully
understands, and will be in full compliance with all terms and conditions and the descriptive material
contained herein and any additional associated documents and Amendments. The City disclaims any
terms and conditions provided by the Contractor unless agreed upon in writing by the parties. In the
event of conflict between these terms and conditions and any terms and conditions provided by the
Contractor, the terms and conditions provided herein shall prevail. The terms and conditions
provided herein are the final terms agreed upon by the parties, and any prior conflicting terms shall
be of no force or effect.
65. TEXAS PUBLIC INFORMATION ACT
The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and
the contractor or vendor agrees that the contract can be terminated if the contractor or vendor
knowingly or intentionally fails to comply with a requirement of that subchapter. To the extent
Subchapter J, Chapter 552, Government Code applies to this agreement, Contractor agrees to: (1)
preserve all contracting information related to the contract as provided by the records retention
requirements applicable to the governmental body for the duration of the contract; (2) promptly
provide to the governmental body any contracting information related to the contract that is in the
custody or possession of the entity on request of the governmental body; and (3) on completion of
the contract, either: (A) provide at no cost to the governmental body all contracting information
related to the contract that is in the custody or possession of the entity; or (B) preserve the contracting
information related to the contract as provided by the records retention requirements applicable to
the governmental body.
66. CONFIDENTIALITY
The Contractor shall retain all information received from or concerning the City and the City's
business in strictest confidence and shall not reveal such information to third parties without prior
written consent of the City, unless otherwise required by law.
67. INDEMNITY
The Contractor shall indemnify and save harmless the city of Lubbock and its elected officials,
officers, agents, and employees from all suits, actions, losses, damages, claims, or liability of any
kind, character, type, or description, including without limiting the generality of the foregoing, all
expenses of litigation, court costs, and attorney's fees, for injury or death to any person, or injury to
any property, received or sustained by any person or persons or property, to the extent arising out
of, related to or occasioned by, the negligent acts of the Contractor, its agents, employees, and/or
subcontractors, related to the performance, operations or omissions under this agreement and/or the
use or occupation of city owned property. The indemnity obligation provided herein shall survive
the expiration or termination of this agreement.
68. PROFESSIONAL RESPONSIBILITY
All architectural or engineering services to be performed shall be done with the professional skill
and care ordinarily provided by competent architects or engineers practicing under the same or
similar circumstances and professional license.
69. TEXAS SENATE BILL 219 SUBCHAPTER B ITEMS B AND C
(b) A contractor must, within a reasonable time of learning of a defect, inaccuracy, inadequacy, or
insufficiency in the plans, specifications, or other design documents, disclose in writing to the
person with whom the contractor enters into a contract the existence of any known defect in the
plans, specifications, or other design documents that is discovered by the contractor, or that
reasonably should have been discovered by the contractor using diligence, before or during
construction. In this subsection, ordinary diligence means the observations of the plans,
specifications, or other design documents or the improvement to real property that a contractor
would make in the reasonable preparation of a bid or fulfillment of its scope of work under normal
circumstances. Ordinary diligence does not require that the contractor engage a person licensed or
registered under Title 6, Occupations Code, or any other person with specialized skills. A
disclosure under this subsection is made in the contractor's capacity as contractor and not as a
licensed professional under Title 6, Occupations Code.
(c) A contractor who fails to disclose a defect as required by Subsection (b) may be liable for the
consequences of defects that result from the failure to disclose.
DAVIS BACON WAGE DETERMINATIONS
Page Intentionally Left Blank
EXHIBIT A
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EXHIBIT C
City of Lubbock
Overtime
Legal Holiday
Prevailing Wage Rates
The rate for overtime (in excess of forty hours per week) shall be as required by the FairLabor
Standards Act.
The rate for legal holidays shall be as required by the Fair Labor Standards Act.
Page Intentionally Left Blank
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W-9
For payments to be issued through the Texas Department of Transportation, the designated
to the award of the contract. This must be the US Department of Treasury, Internal
Revenue Service Form W-9. The following page is the form W-9 which must be completed
and returned to the contracting office prior to the award of this contract.
LUBBOCK PRESTON SMITH INT'L AIRPORT 2231874.006
ACS/CCTV UPGRADES
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12/21/2018 AC 150/5370-10H
Part 1 General Contract Provisions
Section 10 Definition of Terms
When the following terms are used in these specifications, in the contract, or in any documents or other
instruments pertaining to construction where these specifications govern, the intent and meaning shall be
defined as follows:
Paragraph
Term Definition
Number
The American Association of State Highway and
10-01 AASHTO
Transportation Officials.
10-02 Access Road The right-of-way, the roadway and all improvements
constructed thereon connecting the airport to a public
roadway.
10-03 Advertisement A public announcement, as required by local law, inviting
bids for work to be performed and materials to be
furnished.
Airport means an area of land or water which is used or
10-04 Airport
intended to be used for the landing and takeoff of aircraft;
an appurtenant area used or intended to be used for airport
buildings or other airport facilities or rights of way; airport
buildings and facilities located in any of these areas, and a
heliport.
Airport Improvement A grant-in-aid program, administered by the Federal
10-05
Program (AIP) Aviation Administration (FAA).
10-06 Air Operations Area The term air operations area (AOA) shall mean any area of
(AOA) the airport used or intended to be used for the landing,
takeoff, or surface maneuvering of aircraft. An air
operation area shall include such paved or unpaved areas
that are used or intended to be used for the unobstructed
movement of aircraft in addition to its associated runway,
taxiway, or apron.
10-07 Apron Area where aircraft are parked, unloaded or loaded, fueled
and/or serviced.
ASTM International Formerly known as the American Society for Testing and
10-08
(ASTM) Materials (ASTM).
Section 10 Definition of Terms 1
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Paragraph
Term Definition
Number
10-09 Award
acceptance of the submitted bid.
10-10 Bidder Any individual, partnership, firm, or corporation, acting
directly or through a duly authorized representative, who
submits a proposal for the work contemplated.
An area on the airport to be used, considered, or intended
10-11 Building Area
to be used for airport buildings or other airport facilities or
rights-of-way together with all airport buildings and
facilities located thereon.
10-12 Calendar Day Every day shown on the calendar.
10-13 Certificate of Analysis
(COC) including all applicable test results required by the
(COA)
specifications.
10-14 Certificate of
Compliance (COC) assemblies furnished fully comply with the requirements of
the contract. The certificate shall be signed by the
10-15 Change Order A written order to the Contractor covering changes in the
plans, specifications, or proposal quantities and
establishing the basis of payment and contract time
adjustment, if any, for work within the scope of the
contract and necessary to complete the project.
A written agreement between the Owner and the Contractor
10-16 Contract
that establishes the obligations of the parties including but
not limited to performance of work, furnishing of labor,
equipment and materials and the basis of payment.
The awarded contract includes but may not be limited to:
Advertisement, Contract form, Proposal, Performance
bond, payment bond, General provisions, certifications and
representations, Technical Specifications, Plans,
Supplemental Provisions, standards incorporated by
reference and issued addenda.
10-17 Contract Item (Pay A specific unit of work for which a price is provided in the
Item) contract.
The number of calendar days or working days, stated in the
10-18 Contract Time
proposal, allowed for completion of the contract, including
authorized time extensions. If a calendar date of
completion is stated in the proposal, in lieu of a number of
Section 10 Definition of Terms 2
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Paragraph
Term Definition
Number
calendar or working days, the contract shall be completed
by that date.
10-19 Contractor The individual, partnership, firm, or corporation primarily
liable for the acceptable performance of the work
contracted and for the payment of all legal debts pertaining
to the work who acts directly or through lawful agents or
employees to complete the contract work.
Contractors Quality accordance with the
10-20
Control (QC) Facilities Contractor Quality Control Program (CQCP).
10-21 Contractor Quality Details the methods and procedures that will be taken to
Control Program assure that all materials and completed construction
required by the contract conform to contract plans,
(CQCP)
technical specifications and other requirements, whether
manufactured by the Contractor, or procured from
subcontractors or vendors.
A demonstration by the Contractor that the materials,
10-22 Control Strip
equipment, and construction processes results in a product
meeting the requirements of the specification.
Construction Safety and The overall plan for safety and phasing of a construction
10-23
project developed by the airport operator, or developed by
Phasing Plan (CSPP)
the airpor
airport operator. It is included in the invitation for bids and
becomes part of the project specifications.
The system of pipes, ditches, and structures by which
10-24 Drainage System
surface or subsurface waters are collected and conducted
from the airport area.
The individual, partnership, firm, or corporation duly
10-25 Engineer
authorized by the Owner to be responsible for engineering,
inspection, and/or observation of the contract work and
acting directly or through an authorized representative.
All machinery, together with the necessary supplies for
10-26 Equipment
upkeep and maintenance; and all tools and apparatus
necessary for the proper construction and acceptable
completion of the work.
An item of work not provided for in the awarded contract
10-27 Extra Work
as previously modified by change order or supplemental
Resident Project Representative (RPR) to be necessary to
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Paragraph
Term Definition
Number
complete the work within the intended scope of the
contract as previously modified.
10-28 FAA The Federal Aviation Administration. When used to
designate a person, FAA shall mean the Administrator or
their duly authorized representative.
The federal specifications and standards, commercial item
10-29 Federal Specifications
descriptions, and supplements, amendments, and indices
prepared and issued by the General Services
Administration.
10-30 Force Account a. Contract Force Account - A method of payment that
addresses extra work performed by the Contractor on a
time and material basis.
b. Owner Force Account - Work performed for the project
by the Owner's employees.
10-31 Intention of Terms Whenever, in these specifications or on the plans, the
used, it shall be understood that the direction, requirement,
permission, order, designation, or prescription of the
Engineer and/or Resident Project Representative (RPR) is
mean approved by, or acceptable to, or satisfactory to the
Engineer and/or RPR, subject in each case to the final
determination of the Owner.
Any reference to a specific requirement of a numbered
paragraph of the contract specifications or a cited standard
shall be interpreted to include all general requirements of
the entire section, specification item, or cited standard that
may be pertinent to such specific reference.
10-32 Lighting A system of fixtures providing or controlling the light
sources used on or near the airport or within the airport
buildings. The field lighting includes all luminous signals,
markers, floodlights, and illuminating devices used on or
near the airport or to aid in the operation of aircraft landing
at, taking off from, or taxiing on the airport surface.
Major and Minor A major contract item shall be any item that is listed in the
10-33
Contract Items proposal, the total cost of which is equal to or greater than
20% of the total amount of the award contract. All other
items shall be considered minor contract items.
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Paragraph
Term Definition
Number
Any substance specified for use in the construction of the
10-34 Materials
contract work.
10-35 Modification of Any deviation from standard specifications applicable to
Standards (MOS) material and construction methods in accordance with FAA
Order 5300.1.
A written notice to the Contractor to begin the actual
10-36 Notice to Proceed (NTP)
contract work on a previously agreed to date. If applicable,
the Notice to Proceed shall state the date on which the
contract time begins.
10-37 Owner
the contracting agency signatory to the contract. Where the
airport Sponsor only. The Owner for this project is \[ \].
***********************************************
Insert the Owner name here.
***********************************************
10-38 Passenger Facility Charge Per 14 Code of Federal Regulations (CFR) Part 158 and 49
(PFC) United States Code (USC) § 40117, a PFC is a charge
imposed by a public agency on passengers enplaned at a
commercial service airport it controls.
10-39 Pavement Structure The combined surface course, base course(s), and subbase
course(s), if any, considered as a single unit.
The approved form of security furnished by the Contractor
10-40 Payment bond
and their own surety as a guaranty that the Contractor will
pay in full all bills and accounts for materials and labor
used in the construction of the work.
The approved form of security furnished by the Contractor
10-41 Performance bond
and their own surety as a guaranty that the Contractor will
complete the work in accordance with the terms of the
contract.
The official drawings or exact reproductions which show
10-42 Plans
the location, character, dimensions and details of the
airport and the work to be done and which are to be
considered as a part of the contract, supplementary to the
specifications. Plans may also be referred to as 'contract
Section 10 Definition of Terms 5
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Paragraph
Term Definition
Number
The agreed scope of work for accomplishing specific
10-43 Project
airport development with respect to a particular airport.
10-44 Proposal The written offer of the bidder (when submitted on the
approved proposal form) to perform the contemplated work
and furnish the necessary materials in accordance with the
provisions of the plans and specifications.
10-45 Proposal guaranty The security furnished with a proposal to guarantee that the
bidder will enter into a contract if their own proposal is
accepted by the Owner.
10-46 Quality Assurance (QA) construction work
completed complies with specifications for payment.
10-47 Quality Control (QC)
construction processes to complete construction in
accordance with project specifications.
10-48 Quality Assurance (QA) An authorized representative of the Engineer and/or
Resident Project Representative (RPR) assigned to make
Inspector
all necessary inspections, observations, tests, and/or
observation of tests of the work performed or being
performed, or of the materials furnished or being furnished
by the Contractor.
10-49 Quality Assurance (QA) The official quality assurance testing laboratories of the
Laboratory Owner or such other laboratories as may be designated by
the Engineer or RPR. May also be referred to as
10-50 Resident Project The individual, partnership, firm, or corporation duly
Representative (RPR) authorized by the Owner to be responsible for all necessary
inspections, observations, tests, and/or observations of tests
of the contract work performed or being performed, or of
the materials furnished or being furnished by the
Contractor, and acting directly or through an authorized
representative.
10-51 Runway The area on the airport prepared for the landing and takeoff
of aircraft.
Runway Safety Area A defined surface surrounding the runway prepared or
10-52
suitable for reducing the risk of damage to aircraft. See the
(RSA)
construction safety and phasing plan (CSPP) for limits of
the RSA.
Section 10 Definition of Terms 6
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Paragraph
Term Definition
Number
Safety Plan Compliance
10-53 Details how the Contractor will comply with the CSPP.
Document (SPCD)
10-54 Specifications A part of the contract containing the written directions and
requirements for completing the contract work. Standards
for specifying materials or testing which are cited in the
contract specifications by reference shall have the same
force and effect as if included in the contract physically.
A Sponsor is defined in 49 USC § 47102(24) as a public
10-55 Sponsor
agency that submits to the FAA for an AIP grant; or a
private Owner of a public-use airport that submits to the
FAA an application for an AIP grant for the airport.
Airport facilities such as bridges; culverts; catch basins,
10-56 Structures
inlets, retaining walls, cribbing; storm and sanitary sewer
lines; water lines; underdrains; electrical ducts, manholes,
handholes, lighting fixtures and bases; transformers;
navigational aids; buildings; vaults; and, other manmade
features of the airport that may be encountered in the work
and not otherwise classified herein.
10-57 Subgrade The soil that forms the pavement foundation.
10-58 Superintendent
on the work during progress, authorized to receive and
fulfill instructions from the RPR, and who shall supervise
and direct the construction.
Supplemental A written agreement between the Contractor and the
10-59
Agreement Owner that establishes the basis of payment and contract
time adjustment, if any, for the work affected by the
supplemental agreement. A supplemental agreement is
required if: (1) in scope work would increase or decrease
the total amount of the awarded contract by more than
25%: (2) in scope work would increase or decrease the
total of any major contract item by more than 25%; (3)
work that is not within the scope of the originally awarded
contract; or (4) adding or deleting of a major contract item.
The corporation, partnership, or individual, other than the
10-60 Surety
Contractor, executing payment or performance bonds that
are furnished to the Owner by the Contractor.
A taxiway designed for low speed movement of aircraft
10-61 Taxilane
between aircraft parking areas and terminal areas.
Section 10 Definition of Terms 7
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Paragraph
Term Definition
Number
The portion of the air operations area of an airport that has
10-62 Taxiway
been designated by competent airport authority for
aircraft parking areas, and terminal areas.
Taxiway/Taxilane Safety A defined surface alongside the taxiway prepared or
10-63
Area (TSA) suitable for reducing the risk of damage to an aircraft. See
the construction safety and phasing plan (CSPP) for limits
of the TSA.
The furnishing of all labor, materials, tools, equipment, and
10-64 Work
performance of all duties and obligations imposed by the
contract, plans, and specifications.
A working day shall be any day other than a legal holiday,
10-65 Working day
Saturday, or Sunday on which the normal working forces
of the Contractor may proceed with regular work for at
least six (6) hours toward completion of the contract. When
control, it will not be counted as a working day. Saturdays,
engage in regular work will be considered as working days.
10-66 Owner Defined terms \[ None \]
***********************************************
The Engineer may add and define
additional terms, if necessary.
On projects that utilize a Construction
Manager (CM), a Construction
Manager at Risk (CMAR), or a
Construction Manager/General
Contractor (CMGC), add a definition of
their roles on the project. The CM
generally acts as an agent of the owner
and is not legally or financially
responsible for completion of the work;
a CMAR and CMGC are legally and
financially obligated to complete the
work.
***********************************************
END OF SECTION 10
Section 10 Definition of Terms 8
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Section 20 Proposal Requirements and Conditions
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The information provided in this section is often duplicated within the Instruction-
to-bidders and Invitation-for-Bidders. For the purpose of limiting redundant
requirements and potential discrepancies, modifications may be made to this section
to include a reference that these requirements may be found in the procurement
section of the project bid documents. The language provided in this section
represents model language acceptable to the FAA. The Owner may make edits to
the model language that reflect established written local and state procurement
versions provided such requirements do not materially alter the intent and purpose
of the FAA's model language; and such alterations do not conflict with the
requirements of 2 CFR part 200 or 49 USC chapter 471.
*************************************************************************************
20-01 Advertisement (Notice to Bidders). \[ \]
************************************************************************************
Insert the project advertisement documents here or indicate the location where the
documents can be found.
The published advertisement shall state the time and place for submitting sealed
proposals; provide a description of the proposed work; provide instructions to
bidders about obtaining proposal forms, plans, and specifications; indicate the
proposal guarant.
************************************************************************************
20-02 Qualification of bidders. Each bidder shall submit evidence of competency and evidence of
financial responsibility to perform the work to the Owner at the time of bid opening.
E
experience on similar work, and a list of equipment and a list of key personnel that would be available for
the work.
Each bidder shall furnish the Owner satisfactory evidence of their financial responsibility. Evidence of
financial responsibility, unless otherwise specified, shall consist of a confidential statement or report of
last fiscal year.
Such statements or reports shall be certified by a public accountant. At the time of submitting such
financial statements or reports, the bidder shall further certify whether their financial responsibility is
rt to reflect
Owner.
Unless otherwise specified, a bidder may submit evidence that they are prequalified with the State
Highway Division and are
Section 20 Proposal Requirements and Conditions 9
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located. Evidence of State Highway Division prequalification may be submitted as evidence of financial
responsibility in lieu of the certified statements or reports specified above.
*************************************************************************************
This paragraph should be edited as necessary to state what will be acceptable as
evidence of financial responsibility to the Owner.
*************************************************************************************
20-03 Contents of proposal forms. The Owner's proposal forms state the location and description of the
proposed construction; the place, date, and time of opening of the proposals; and the estimated quantities
of the various items of work to be performed and materials to be furnished for which unit bid prices are
asked. The proposal form states the time in which the work must be completed, and the amount of the
proposal guaranty that must accompany the proposal. The Owner will accept only those Proposals
properly executed on physical forms or electronic forms provided by the Owner. Bidder actions that may
cause the Owner to deem a proposal irregular are given in paragraph 20-09 Irregular proposals.
\[ Mobilization is limited to \[ 10 \] percent of the total project cost. \]
************************************************************************************
Delete if Item C-105 Mobilization is not included in the project.
************************************************************************************
\[ A prebid conference is required on this project to discuss as a
minimum, the following items: material requirements; submittals;
Quality Control/Quality Assurance requirements; the construction
safety and phasing plan including airport access and staging areas;
and unique airfield paving construction requirements. \[ Insert the
time, date, and place of the meeting. \] \]
************************************************************************************
Should the Owner require a prebid conference, state the time, date, and place in the
proposal. Conduct a prebid conference for all projects with pavement construction
costs that exceed $500,000. As a minimum, include the following items for
discussion: material requirements; submittals; Quality Control/Quality Assurance
requirements; the construction safety and phasing plan including airport access and
staging areas; unique airfield paving construction requirements.
************************************************************************************
20-04 Issuance of proposal forms. The Owner reserves the right to refuse to issue a proposal form to a
prospective bidder if the bidder is in default for any of the following reasons:
a. Failure to comply with any prequalification regulations of the Owner, if such regulations are cited,
or otherwise included, in the proposal as a requirement for bidding.
b. Failure to pay, or satisfactorily settle, all bills due for labor and materials on former contracts in
force with the Owner at the time the Owner issues the proposal to a prospective bidder.
c. Documented record of Contractor default under previous contracts with the Owner.
d. Documented record of unsatisfactory work on previous contracts with the Owner.
Section 20 Proposal Requirements and Conditions 10
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20-05 Interpretation of estimated proposal quantities. An estimate of quantities of work to be done
and materials to be furnished under these specifications is given in the proposal. It is the result of careful
calculations and is believed to be correct. It is given only as a basis for comparison of proposals and the
award of the contract. The Owner does not expressly, or by implication, agree that the actual quantities
involved will correspond exactly therewith; nor shall the bidder plead misunderstanding or deception
because of such estimates of quantities, or of the character, location, or other conditions pertaining to the
work. Payment to the Contractor will be made only for the actual quantities of work performed or
materials furnished in accordance with the plans and specifications. It is understood that the quantities
may be increased or decreased as provided in the Section 40, paragraph 40-02, Alteration of Work and
Quantities, without in any way invalidating the unit bid prices.
20-06 Examination of plans, specifications, and site. The bidder is expected to carefully examine the
site of the proposed work, the proposal, plans, specifications, and contract forms. Bidders shall satisfy
themselves to the character, quality, and quantities of work to be performed, materials to be furnished,
and to the requirements of the proposed contract. The submission of a proposal shall be prima facie
evidence that the bidder has made such examination and is satisfied to the conditions to be encountered in
performing the work and the requirements of the proposed contract, plans, and specifications.
\[ Boring logs and other records of subsurface investigations and tests
are available for inspection of bidders. It is understood and agreed
that such subsurface information, whether included in the plans,
specifications, or otherwise made available to the bidder, was
estimating
purposes only. Such information has been made available for the
convenience of all bidders. It is further understood and agreed that
each bidder is solely responsible for all assumptions, deductions, or
conclusions which the bidder may make or obtain from their own
examination of the boring logs and other records of subsurface
investigations and tests that are furnished by the Owner. \]
20-07 Preparation of proposal. The bidder shall submit their proposal on the forms furnished by the
Owner. All blank spaces in the proposal forms, unless explicitly stated otherwise, must be correctly filled
in where indicated for each and every item for which a quantity is given. The bidder shall state the price
(written in ink or typed) both in words and numerals which they propose for each pay item furnished in
the proposal. In case of conflict between words and numerals, the words, unless obviously incorrect, shall
govern.
*************************************************************************************
Prices should generally be written in whole dollars and cents. The extended total
amount of each item should not be rounded.
*************************************************************************************
The bidder shall correctly sign the proposal in ink. If the proposal is made by an individual, their name
and post office address must be shown. If made by a partnership, the name and post office address of each
member of the partnership must be shown. If made by a corporation, the person signing the proposal shall
give the name of the state where the corporation was chartered and the name, titles, and business address
of the president, secretary, and the treasurer. Anyone signing a proposal as an agent shall file evidence of
their authority to do so and that the signature is binding upon the firm or corporation.
20-08 Responsive and responsible bidder. A responsive bid conforms to all significant terms and
conditions contained in the OwnerOwner
Section 20 Proposal Requirements and Conditions 11
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exceptions taken by a bidder to the solicitation are material or not and the extent of deviation it is willing
to accept.
A responsible bidder has the ability to perform successfully under the terms and conditions of a proposed
procurement, as defined in 2 CFR § 200.318(h). This includes such matters as Contractor integrity,
compliance with public policy, record of past performance, and financial and technical resources.
20-09 Irregular proposals. Proposals shall be considered irregular for the following reasons:
a. If the proposal is on a form other than that furnished by the Owner, or if the Own
altered, or if any part of the proposal form is detached.
b. If there are unauthorized additions, conditional or alternate pay items, or irregularities of any kind
that make the proposal incomplete, indefinite, or otherwise ambiguous.
c. If the proposal does not contain a unit price for each pay item listed in the proposal, except in the
case of authorized alternate pay items, for which the bidder is not required to furnish a unit price.
d. If the proposal contains unit prices that are obviously unbalanced.
e. If the proposal is not accompanied by the proposal guaranty specified by the Owner.
f. If the applicable Disadvantaged Business Enterprise information is incomplete.
The Owner reserves the right to reject any irregular proposal and the right to waive technicalities if such
waiver is in the best interest of the Owner and conforms to local laws and ordinances pertaining to the
letting of construction contracts.
20-10 Bid guarantee. Each separate proposal shall be accompanied by a bid bond, certified check, or
other specified acceptable collateral, in the amount specified in the proposal form. Such bond, check, or
collateral, shall be made payable to the Owner.
************************************************************************************
2 CFR 200.325 provides that for contracts exceeding the Simplified Acquisition
Threshold, the Owner should use local bonding policy and requirements provided
that the FAA has made a determinat
adequately protected. If such a determination has not been made, the bid guarantee
shall be equivalent to 5% of the bid price. It shall consist of a firm commitment such
as a bid bond, certified check, or other negotiable instrument accompanying a bid as
assurance that the bidder will, upon acceptance of the bid, execute such contractual
documents as may be required within the time specified.
************************************************************************************
20-11 Delivery of proposal. \[ Each proposal submitted shall be placed in a
sealed envelope plainly marked with the project number, location of
airport, and name and business address of the bidder on the outside.
When sent by mail, preferably registered, the sealed proposal, marked
as indicated above, should be enclosed in an additional envelope. No
proposal will be considered unless received at the place specified in
the advertisement or as modified by Addendum before the time specified
for opening all bids. Proposals received after the bid opening time
shall be returned to the bidder unopened. \]
Section 20 Proposal Requirements and Conditions 12
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*************************************************************************************
Bid delivery requirements, including electronic delivery, to comply with local/state
regulations may be substituted for this language.
*************************************************************************************
20-12 Withdrawal or revision of proposals. A bidder may withdraw or revise (by withdrawal of one
received by the Owner \[ in writing \] \[ by fax \]\[ by email \] before the time specified for
opening bids. Revised proposals must be received at the place specified in the advertisement before the
time specified for opening all bids.
*************************************************************************************
Edit to reflect local procurement requirements for withdrawal of proposals.
*************************************************************************************
20-13 Public opening of proposals. Proposals shall be opened, and read, publicly at the time and place
specified in the advertisement. Bidders, their authorized agents, and other interested persons are invited to
attend. Proposals that have been withdrawn (by written or telegraphic request) or received after the time
specified for opening bids shall be returned to the bidder unopened.
20-14 Disqualification of bidders. A bidder shall be considered disqualified for any of the following
reasons:
a. Submitting more than one proposal from the same partnership, firm, or corporation under the same
or different name.
b. Evidence of collusion among bidders. Bidders participating in such collusion shall be disqualified
as bidders for any future work of the Owner until any such participating bidder has been reinstated by the
Owner as a qualified bidder.
c. paragraph 20-04, Issuance
of Proposal Forms, of this section.
20-15 Discrepancies and Omissions. A Bidder who discovers discrepancies or omissions with the
project bid
ten
request for interpretation no later than \[ \] days prior to bid opening.
Any interpretation of the project addendum
issued by the Owner. The Owner will not consider any instructions, clarifications or interpretations of the
bidding documents in any manner other than written addendum.
END OF SECTION 20
Section 20 Proposal Requirements and Conditions 13
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Page Intentionally Blank
Section 20 Proposal Requirements and Conditions 14
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Section 30 Award and Execution of Contract
***********************************************************************************
The information provided in this section is often duplicated within the Instruction-
to-bidders and Invitation-for-Bidders. For the purpose of limiting redundant
requirements and potential discrepancies, modifications may be made to this section
to include a reference that these requirements may be found in the procurement
section of the project manual. The language provide in this section represents model
language acceptable to the FAA. The Owner may make edits to the model language
that reflect established written local and state procurement versions provided such
requirements do not materially alter the intent of the FAA's model language; and
such alterations do not conflict with the requirements of 2 CFR part 200 or 49 USC
chapter 471.
************************************************************************************
30-01 Consideration of proposals. After the proposals are publicly opened and read, they will be
compared on the basis of the summation of the products obtained by multiplying the estimated quantities
s proposal contains a discrepancy between unit
bid prices written in words and unit bid prices written in numbers, the unit bid price written in words shall
govern.
oposal for any of
the following reasons:
a. If the proposal is irregular as specified in Section 20, paragraph 20-09, Irregular Proposals.
b. If the bidder is disqualified for any of the reasons specified Section 20, paragraph 20-14,
Disqualification of Bidders.
In addition, until the award of a contract is made, the Owner reserves the right to reject any or all
proposals, waive technicalities, if such waiver is in the best interest of the Owner and is in conformance
with applicable state and local laws or regulations pertaining to the letting of construction contracts;
advertise for new proposals; or proceed with the work otherwise. All such actions shall promote the
30-02 Award of contract. The award of a contract, if it is to be awarded, shall be made within \[ \]
calendar days of the date specified for publicly opening proposals, unless otherwise specified herein.
************************************************************************************
The award of contract is recommended to be made within 30 days, but shall not
exceed the maximum time allowed by the contracting authority.
************************************************************************************
If the Owner elects to proceed with an award of contract, the Owner will make award to the responsible
bidder whose bid, conforming with all the material terms and conditions of the bid documents, is the
lowest in price.
Section 30 Award and Execution of Contract 15
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************************************************************************************
If the Owner includes bid alternates (additive or deductive), the bid documents must
clearly state the order of evaluation the Owner will apply during evaluation of bids.
Practices that establish the basis of award on the base bid plus any arbitrary
combination of bid alternates may jeopardize federal participation.
For AIP contracts, unless otherwise specified in this subsection, no award shall be
made until the FAA has reviewed
award in accordance with 2 CFR 200.324.
************************************************************************************
30-03 Cancellation of award. The Owner reserves the right to cancel the award without liability to the
bidder, except return of proposal guaranty, at any time before a contract has been fully executed by all
parties and is approved by the Owner in accordance with paragraph 30-07 Approval of Contract.
30-04 Return of proposal guaranty. All proposal guaranties, except those of the two lowest bidders,
will be returned immediately after the Owner has made a comparison of bids as specified in the paragraph
30-01, Consideration of Proposals. Proposal guaranties of the two lowest bidders will be retained by the
s soon as the Owner
receives the contract bonds as specified in paragraph 30-05, Requirements of Contract Bonds.
30-05 Requirements of contract bonds. At the time of the execution of the contract, the successful
bidder shall furnish the Owner a surety bond or bonds that have been fully executed by the bidder and the
surety guaranteeing the performance of the work and the payment of all legal debts that may be incurred
of the bond or bonds
shall be acceptable to the Owner. Unless otherwise specified in this subsection, the surety bond or bonds
shall be in a sum equal to the full amount of the contract.
************************************************************************************
2 CFR 200.325 provides that for contracts exceeding the Simplified Acquisition
Threshold, the Owner should use local bonding policy and requirements provided
that the FAA has made a determination that the federal interest is adequately
protected.
If such a determination has not been made, the Owner shall require separate
performance and payment bonds in the full amount of the awarded contract. For
AIP contracts awarded in an amount of $150,000 or less, the Owner should specify
bonding in accordance with local requirements.
************************************************************************************
30-06 Execution of contract. The successful bidder shall sign (execute) the necessary agreements for
entering into the contract and return the signed contract to the Owner, along with the fully executed surety
bond or bonds specified in paragraph 30-05, Requirements of Contract Bonds, of this section, within
\[ 15 \] calendar days from the date mailed or otherwise delivered to the successful bidder.
************************************************************************************
Required federal contract provisions can be found at the following FAA website:
www.faa.gov/airports/aip/procurement/federal_contract_provisions/.
************************************************************************************
Section 30 Award and Execution of Contract 16
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30-07 Approval of contract. Upon receipt of the contract and contract bond or bonds that have been
executed by the successful bidder, the Owner shall complete the execution of the contract in accordance
with local laws or ordinances, and return the fully executed contract to the Contractor. Delivery of the
30-08 Failure to execute contract. Failure of the successful bidder to execute the contract and furnish an
acceptable surety bond or bonds within the period specified in paragraph 30-06, Execution of Contract, of
this section shall be just cause for cancellation of the award and forfeiture of the proposal guaranty, not as
a penalty, but as liquidated damages to the Owner.
END OF SECTION 30
Section 30 Award and Execution of Contract 17
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Page Intentionally Blank
Section 30 Award and Execution of Contract 18
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Section 40 Scope of Work
40-01 Intent of contract. The intent of the contract is to provide for construction and completion, in
every detail, of the work described. It is further intended that the Contractor shall furnish all labor,
materials, equipment, tools, transportation, and supplies required to complete the work in accordance with
the plans, specifications, and terms of the contract.
40-02 Alteration of work and quantities. The Owner reserves the right to make such changes in
quantities and work as may be necessary or desirable to complete, in a satisfactory manner, the original
R shall be and is
hereby authorized to make, in writing, such in-scope alterations in the work and variation of quantities as
may be necessary to complete the work, provided such action does not represent a significant change in
the character of the work.
For purpose of this section, a significant change in character of work means: any change that is outside
the current contract scope of work; any change (increase or decrease) in the total contract cost by more
than 25%; or any change in the total cost of a major contract item by more than 25%.
Work alterations and quantity variances that do not meet the definition of significant change in character
of work shall not invalidate the contract nor release the surety. Contractor agrees to accept payment for
such work alterations and quantity variances in accordance with Section 90, paragraph 90-03,
Compensation for Altered Quantities.
Should the value of altered work or quantity variance meet the criteria for significant change in character
of work, such altered work and quantity variance shall be covered by a supplemental agreement.
and payment bonds. If the Owner and the Contractor are unable to agree on a unit adjustment for any
contract item that requires a supplemental agreement, the Owner reserves the right to terminate the
contract with respect to the item and make other arrangements for its completion.
************************************************************************************
Applicable federal contract provisions for procurement and contracting under AIP
are found on the following website:
www.faa.gov/airports/aip/procurement/federal_contract_provisions/
************************************************************************************
40-03 Omitted items.
Contractor to omit from the work any contract item that does not meet the definition of major contract
item. Major contract items may be omitted by a supplemental agreement. Such omission of contract items
shall not invalidate any other contract provision or requirement.
Should a contract item be omitted or otherwise ordered to be non-performed, the Contractor shall be paid
for all work performed toward completion of such item prior to the date of the order to omit such item.
Payment for work performed shall be in accordance with Section 90, paragraph 90-04, Payment for
Omitted Items.
40-04 Extra work. Should acceptable completion of the contract require the Contractor to perform an
item of work not provided for in the awarded contract as previously modified by change order or
Section 40 Scope of Work 19
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supplemental agreement, Owner may issue a Change Order to cover the necessary extra work. Change
orders for extra work shall contain agreed unit prices for performing the change order work in accordance
with the requirements specified in the order, and shall contain any adjustment to the contract time that, in
the RPRthe extra work.
When determined by the RPR RPR may order the Contractor to
proceed with extra work as provided in Section 90, paragraph 90-05, Payment for Extra Work. Extra work
that is necessary for acceptable completion of the project, but is not within the general scope of the work
covered by the original contract shall be covered by a supplemental agreement as defined in Section 10,
paragraph 10-59, Supplemental Agreement.
If extra work is essential to maintaining the project critical path, RPR may order the Contractor to
commence the extra work under a Time and Material contract method. Once sufficient detail is available
to establish the level of effort necessary for the extra work, the Owner shall initiate a change order or
supplemental agreement to cover the extra work.
Any claim for payment of extra work that is not covered by written agreement (change order or
supplemental agreement) shall be rejected by the Owner.
************************************************************************************
All change orders, supplemental agreements, and contract modifications must
eventually be reviewed by the FAA. Unless specifically requested by the FAA, the
Owner does not have to obtain prior FAA approval for contract changes except for
the Buy American review, if required. However, if an Owner proceeds with
contract changes without FAA approval, it is at the risk.
************************************************************************************
40-05 Maintenance of traffic. It is the explicit intention of the contract that the safety of aircraft, as well
The Contractor shall
maintain traffic in the manner detailed in the Construction Safety and Phasing Plan (CSPP).
a. It is understood and agreed that the Contractor shall provide for the free and unobstructed
movement of aircraft in the air operations areas (AOAs) of the airport with respect to their own operations
and the operations of all subcontractors as specified in Section 80, paragraph 80-04, Limitation of
Operations. It is further understood and agreed that the Contractor shall provide for the uninterrupted
operation of visual and electronic signals (including power supplies thereto) used in the guidance of
aircraft while operating to, from, and upon the airport as specified in Section 70, paragraph 70-15,
for Utility Service and Facilities of Others.
b. With respect to their own operations and the operations of all subcontractors, the Contractor shall
provide marking, lighting, and other acceptable means of identifying personnel, equipment, vehicles,
storage areas, and any work area or condition that may be hazardous to the operation of aircraft, fire-
rescue equipment, or maintenance vehicles at the airport in accordance with the construction safety and
phasing plan (CSPP) and the safety plan compliance document (SPCD).
***********************************************************************************
Refer to AC 150/5210-5, Painting, Marking and Lighting of Vehicles Used on an
Airport and AC 150/5370-2, Operational Safety on Airports During Construction
for applicable standards.
***********************************************************************************
Section 40 Scope of Work 20
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c. When the contract requires the maintenance of an existing road, street, or highway during the
ract, plans, and specifications,
the Contractor shall keep the road, street, or highway open to all traffic and shall provide maintenance as
may be required to accommodate traffic. The Contractor, at their expense, shall be responsible for the
repair to equal or better than preconstruction conditions
equipment and personnel. The Contractor shall furnish, erect, and maintain barricades, warning signs,
flag person, and other traffic control devices in reasonable conformity with the Manual on Uniform
Traffic Control Devices (MUTCD) (http://mutcd.fhwa.dot.gov/), unless otherwise specified. The
Contractor shall also construct and maintain in a safe condition any temporary connections necessary for
ingress to and egress from abutting property or intersecting roads, streets or highways. \[ Unless
otherwise specified herein, the Contractor will not be required to
furnish snow removal for such existing road, street, or highway. \]
40-06 Removal of existing structures. All existing structures encountered within the established lines,
grades, or grading sections shall be removed by the Contractor, unless such existing structures are
otherwise specified to be relocated, adjusted up or down, salvaged, abandoned in place, reused in the
work or to remain in place. The cost of removing such existing structures shall not be measured or paid
for directly, but shall be included in the various contract items.
Should the Contractor encounter an existing structure (above or below ground) in the work for which the
disposition is not indicated on the plans, the Resident Project Representative (RPR) shall be notified prior
to disturbing such structure. The disposition of existing structures so encountered shall be immediately
determined by the RPR in accordance with the provisions of the contract.
Except as provided in Section 40, paragraph 40-07, Rights in and Use of Materials Found in the Work, it
is intended that all existing materials or structures that may be encountered (within the lines, grades, or
grading sections established for completion of the work) shall be used in the work as otherwise provided
for in the contract and shall remain the property of the Owner when so used in the work.
************************************************************************************
The removal of large or complicated existing structures such as box-culverts,
underground storage tanks, large underground electrical vaults, large reinforced
concrete structures or foundations, or similar existing airport facilities should be
provided for in separate technical specifications. Contract pay items should also be
provided in the contract proposal to cover payment for such work.
************************************************************************************
40-07 Rights in and use of materials found in the work. Should the Contractor encounter any material
such as (but not restricted to) sand, stone, gravel, slag, or concrete slabs within the established lines,
grades, or grading sections, the use of which is intended by the terms of the contract to be embankment,
the Contractor may at their own option either:
a. Use such material in another contract item, providing such use is approved by the RPR and is in
conformance with the contract specifications applicable to such use; or,
b. Remove such material from the site, upon written approval of the RPR; or
c.
d. Use such material as intended by the terms of the contract.
Should the Contractor wish to exercise option a., b., or c., the Contractor shall request the approval
in advance of such use.
Section 40 Scope of Work 21
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Should the RPR c., the Contractor shall be
paid for the excavation or removal of such material at the applicable contract price. The Contractor shall
replace, at their expense, such removed or excavated material with an agreed equal volume of material
that is acceptable for use in constructing embankment, backfills, or otherwise to the extent that such
replacement material is needed to complete the contract work. The Contractor shall not be charged for use
of such material used in the work or removed from the site.
Should the RPR
applicable contract price, for furnishing and installing such material in accordance with requirements of
the contract item in which the material is used.
It is understood and agreed that the Contractor shall make no claim for delays by reason of their own
exercise of option a., b., or c.
The Contractor shall not excavate, remove, or otherwise disturb any material, structure, or part of a
structure which is located outside the lines, grades, or grading sections established for the work, except
where such excavation or removal is provided for in the contract, plans, or specifications.
*************************************************************************************
The engineer can modify this section if the Owner does not have rights to the
material.
*************************************************************************************
40-08 Final cleanup. Upon completion of the work and before acceptance and final payment will be
made, the Contractor shall remove from the site all machinery, equipment, surplus and discarded
materials, rubbish, temporary structures, and stumps or portions of trees. The Contractor shall cut all
brush and woods within the limits indicated and shall leave the site in a neat and presentable condition.
Material cleared from the site and deposited on adjacent property will not be considered as having been
disposed of satisfactorily, unless the Contractor has obtained the written permission of the property
Owner.
END OF SECTION 40
Section 40 Scope of Work 22
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Section 50 Control of Work
50-01 Authority of the Resident Project Representative (RPR). The RPR has final authority regarding
the interpretation of project specification requirements. The RPR shall determine acceptability of the
quality of materials furnished, method of performance of work performed, and the manner and rate of
performance of the work. The RPR does not have the authority to accept work that does not conform to
specification requirements.
50-02 Conformity with plans and specifications. All work and all materials furnished shall be in
reasonably close conformity with the lines, grades, grading sections, cross-sections, dimensions, material
requirements, and testing requirements that are specified (including specified tolerances) in the contract,
plans, or specifications.
If the RPR finds the materials furnished, work performed, or the finished product not within reasonably
close conformity with the plans and specifications, but that the portion of the work affected will, in their
opinion, result in a finished product having a level of safety, economy, durability, and workmanship
acceptable to the Owner, the RPR will advise the Owner of their determination that the affected work be
accepted and remain in place. The RPR will document the determination and recommend to the Owner a
basis of acceptance that will provide for an adjustment in the contract price for the affected portion of the
work. Changes in the contract price must be covered by contract change order or supplemental agreement
as applicable.
If the RPR finds the materials furnished, work performed, or the finished product are not in reasonably
close conformity with the plans and specifications and have resulted in an unacceptable finished product,
the affected work or materials shall be removed and replaced or otherwise corrected by and at the expense
of the Contractor in accordance with the written orders.
T
to complete the work in accordance with the contract, plans, and specifications. The term shall not be
construed as waiving the responsibility to insist on strict compliance with the requirements of the
execution of the work, when, in the
opinion, such compliance is essential to provide an acceptable finished portion of the work.
TRPR with the authority, after
consultation with the Sponsor and FAA, to use sound engineering judgment in their determinations to
accept work that is not in strict conformity, but will provide a finished product equal to or better than that
required by the requirements of the contract, plans and specifications.
************************************************************************************
For Airport Improvement Program (AIP) contracts, the Owner must keep the FAA
reasonably close conformity to the contract, plans, and specifications.
All change orders, supplemental agreements, and contract modifications must
eventually be reviewed by the FAA. Unless specifically requested by the FAA, the
Owner does not have to obtain prior FAA approval for contract changes except for
the Buy American review, if required. However, if an Owner proceeds with
************************************************************************************
Section 50 Control of Work 23
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The RPR
procedures of construction or the safety precautions incident thereto.
50-03 Coordination of contract, plans, and specifications. The contract, plans, specifications, and all
referenced standards cited are essential parts of the contract requirements. If electronic files are provided
and used on the project and there is a conflict between the electronic files and hard copy plans, the hard
copy plans shall govern. A requirement occurring in one is as binding as though occurring in all. They
are intended to be complementary and to describe and provide for a complete work. In case of
discrepancy, calculated dimensions will govern over scaled dimensions; contract technical specifications
shall govern over contract general provisions, plans, cited standards for materials or testing, and cited
advisory circulars (ACs); contract general provisions shall govern over plans, cited standards for materials
or testing, and cited ACs; plans shall govern over cited standards for materials or testing and cited ACs. If
any paragraphs contained in the Special Provisions conflict with General Provisions or Technical
Specifications, the Special Provisions shall govern.
From time to time, discrepancies within cited testing standards occur due to the timing of the change,
edits, and/or replacement of the standards. If the Contractor discovers any apparent discrepancy within
standard test methods, the Contractor shall immediately ask the RPR for an interpretation and decision,
and such decision shall be final.
The Contractor shall not take advantage of any apparent error or omission on the plans or specifications.
In the event the Contractor discovers any apparent error or discrepancy, Contractor shall immediately
notify the Owner or the designated representative in writing requesting their written interpretation and
decision.
50-04 List of Special Provisions. \[ \]
************************************************************************************
The Engineer must list the Special Provisions in the order of precedence.
************************************************************************************
50-05 Cooperation of Contractor. The Contractor shall be supplied with \[ five \] hard copies or an
electronic PDF of the plans and specifications. The Contractor shall have available on the construction
site at all times one hardcopy each of the plans and specifications. Additional hard copies of plans and
specifications may be obtained by the Contractor for the cost of reproduction.
The Contractor shall give constant attention to the work to facilitate the progress thereof, and shall
cooperate with the RPR and their inspectors and with other Contractors in every way possible. The
Contractor shall have a competent superintendent on the work at all times who is fully authorized as their
agent on the work. The superintendent shall be capable of reading and thoroughly understanding the plans
and specifications and shall receive and fulfill instructions from the RPR or their authorized
representative.
50-06 Cooperation between Contractors. The Owner reserves the right to contract for and perform
other or additional work on or near the work covered by this contract.
When separate contracts are let within the limits of any one project, each Contractor shall conduct the
work not to interfere with or hinder the progress of completion of the work being performed by other
Contractors. Contractors working on the same project shall cooperate with each other as directed.
Each Contractor involved shall assume all liability, financial or otherwise, in connection with their own
contract and shall protect and hold harmless the Owner from any and all damages or claims that may arise
because of inconvenience, delays, or loss experienced because of the presence and operations of other
Contractors working within the limits of the same project.
Section 50 Control of Work 24
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The Contractor shall arrange their work and shall place and dispose of the materials being used to not
interfere with the operations of the other Contractors within the limits of the same project. The Contractor
shall join their work with that of the others in an acceptable manner and shall perform it in proper
sequence to that of the others.
50-07 Construction layout and stakes. The Engineer/RPR shall establish necessary horizontal and
vertical control. The establishment of Survey Control and/or reestablishment of survey control shall be
by a State Licensed Land Surveyor. Contractor is responsible for preserving integrity of horizontal and
vertical controls established by Engineer/RPR. In case of negligence on the part of the Contractor or their
employees, resulting in the destruction of any horizontal and vertical control, the resulting costs will be
deducted as a liquidated damage against the Contractor.
Prior to the start of construction, the Contractor will check all control points for horizontal and vertical
accuracy and certify in writing to the RPR that the Contractor concurs with survey control established for
the project. All lines, grades and measurements from control points necessary for the proper execution
and control of the work on this project will be provided to the RPR. The Contractor is responsible to
establish all layout required for the construction of the project.
Copies of survey notes will be provided to the RPR for each area of construction and for each placement
of material as specified to allow the RPR to make periodic checks for conformance with plan grades,
alignments and grade tolerances required by the applicable material specifications. Surveys will be
provided to the RPR prior to commencing work items that cover or disturb the survey staking. Survey(s)
and notes shall be provided in the following format(s): \[ \].)
Laser, GPS, String line, or other automatic control shall be checked with temporary control as necessary.
In the case of error, on the part of the Contractor, their surveyor, employees or subcontractors, resulting in
established grades, alignment or grade tolerances that do not concur with those specified or shown on the
plans, the Contractor is solely responsible for correction, removal, replacement and all associated costs at
no additional cost to the Owner.
\[ \]
************************************************************************************
The Engineer should specify the desired format and accuracy for electronic delivery
of survey(s) in addition to hard copy(s). This should be applicable to all survey(s)
throughout these specifications.
With FAA approval, additional survey criteria may be added.
************************************************************************************
No direct payment will be made, unless otherwise specified in contract documents, for this labor,
materials, or other expenses. The cost shall be included in the price of the bid for the various items of the
Contract.
50-08 Authority and duties of Quality Assurance (QA) inspectors. QA inspectors shall be authorized
to inspect all work done and all material furnished. Such QA inspection may extend to all or any part of
the work and to the preparation, fabrication, or manufacture of the materials to be used. QA inspectors are
not authorized to revoke, alter, or waive any provision of the contract. QA inspectors are not authorized to
issue instructions contrary to the plans and specifications or to act as foreman for the Contractor.
QA Inspectors are authorized to notify the Contractor or their representatives of any failure of the work or
materials to conform to the requirements of the contract, plans, or specifications and to reject such
nonconforming materials in question until such issues can be referred to the RPR for a decision.
Section 50 Control of Work 25
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50-09 Inspection of the work. All materials and each part or detail of the work shall be subject to
inspection. The RPR shall be allowed access to all parts of the work and shall be furnished with such
information and assistance by the Contractor as is required to make a complete and detailed inspection.
If the RPR requests it, the Contractor, at any time before acceptance of the work, shall remove or uncover
such portions of the finished work as may be directed. After examination, the Contractor shall restore said
portions of the work to the standard required by the specifications. Should the work thus exposed or
examined prove acceptable, the uncovering, or removing, and the replacing of the covering or making
good of the parts removed will be paid for as extra work; but should the work so exposed or examined
prove unacceptable, the uncovering, or removing, and the replacing of the covering or making good of the
Provide advance written notice to the RPR of work the Contractor plans to perform each week and each
day. Any work done or materials used without written notice and allowing opportunity for inspection by
the RPR .
Should the contract work include relocation, adjustment, or any other modification to existing facilities,
not the property of the (contract) Owner, authorized representatives of the Owners of such facilities shall
have the right to inspect such work. Such inspection shall in no sense make any facility owner a party to
the contract, and shall in no way interfere with the rights of the parties to this contract.
50-10 Removal of unacceptable and unauthorized work. All work that does not conform to the
requirements of the contract, plans, and specifications will be considered unacceptable, unless otherwise
determined acceptable by the RPR as provided in paragraph 50-02, Conformity with Plans and
Specifications.
Unacceptable work, whether the result of poor workmanship, use of defective materials, damage through
carelessness, or any other cause found to exist prior to the final acceptance of the work, shall be removed
immediately and replaced in an acceptable manner in accordance with the provisions of Section 70,
paragraph 70-14, .
No removal work made under provision of this paragraph shall be done without lines and grades having
been established by the RPR. Work done contrary to the instructions of the RPR, work done beyond the
lines shown on the plans or as established by the RPR, except as herein specified, or any extra work done
without authority, will be considered as unauthorized and will not be paid for under the provisions of the
Upon failure on the part of the Contractor to comply with any order of the RPR made under the
provisions of this subsection, the RPR will have authority to cause unacceptable work to be remedied or
removed and replaced; and unauthorized work to be removed and recover the resulting costs as a
liquidated damage against the Contractor.
50-11 Load restrictions. The Contractor shall comply with all legal load restrictions in the hauling of
materials on public roads beyond the limits of the work. A special permit will not relieve the Contractor
of liability for damage that may result from the moving of material or equipment.
The operation of equipment of such weight or so loaded as to cause damage to structures or to any other
type of construction will not be permitted. Hauling of materials over the base course or surface course
under construction shall be limited as directed. No loads will be permitted on a concrete pavement, base,
or structure before the expiration of the curing period. The Contractor, at their own expense, shall be
responsible for the repair to equal or better than preconstruction conditions of any damage caused by the
l.
Section 50 Control of Work 26
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************************************************************************************
The Engineer must check to see if the on-site project access roads and haul routes
will support the construction equipment. Particular attention should be paid when
sections of existing airfield pavements will be used as haul routes to assure that
existing pavements are not overloaded. If questionable, the Engineer should add
appropriate provisions to preserve or rehabilitate any access roads or haul routes to
the bid documents. Various measures such as videotape or photographs may be
required to document existing conditions prior to start of construction.
Construction traffic should be kept off airport pavements to the extent possible.
************************************************************************************
50-12 Maintenance during construction. The Contractor shall maintain the work during construction
and until the work is accepted. Maintenance shall constitute continuous and effective work prosecuted
day by day, with adequate equipment and forces so that the work is maintained in satisfactory condition at
all times.
In the case of a contract for the placing of a course upon a course or subgrade previously constructed, the
Contractor shall maintain the previous course or subgrade during all construction operations.
All costs of maintenance work during construction and before the project is accepted shall be included in
the unit prices bid on the various contract items, and the Contractor will not be paid an additional amount
for such work.
50-13 Failure to maintain the work. Should the Contractor at any time fail to maintain the work as
provided in paragraph 50-12, Maintenance during Construction, the RPR shall immediately notify the
Contractor of such noncompliance. Such notification shall specify a reasonable time within which the
Contractor shall be required to remedy such unsatisfactory maintenance condition. The time specified will
give due consideration to the exigency that exists.
Should the Contractor fail to respond to the notification, the Owner may suspend any work
necessary for the Owner to correct such unsatisfactory maintenance condition, depending on the exigency
that exists. Any maintenance cost incurred by the Owner, shall be recovered as a liquidated damage
against the Contractor.
50-14 Partial acceptance. If at any time during the execution of the project the Contractor substantially
completes a usable unit or portion of the work, the occupancy of which will benefit the Owner, the
Contractor may request the RPR to make final inspection of that unit. If the RPR finds upon inspection
that the unit has been satisfactorily completed in compliance with the contract, the RPR may accept it as
being complete, and the Contractor may be relieved of further responsibility for that unit. Such partial
acceptance and beneficial occupancy by the Owner shall not void or alter any provision of the contract.
50-15 Final acceptance. Upon due notice from the Contractor of presumptive completion of the entire
project, the RPR and Owner will make an inspection. If all construction provided for and contemplated by
the contract is found to be complete in accordance with the contract, plans, and specifications, such
inspection shall constitute the final inspection. The RPR shall notify the Contractor in writing of final
acceptance as of the date of the final inspection.
If, however, the inspection discloses any work, in whole or in part, as being unsatisfactory, the RPR will
notify the Contractor and the Contractor shall correct the unsatisfactory work. Upon correction of the
work, another inspection will be made which shall constitute the final inspection, provided the work has
been satisfactorily completed. In such event, the RPR will make the final acceptance and notify the
Contractor in writing of this acceptance as of the date of final inspection.
Section 50 Control of Work 27
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50-16 Claims for adjustment and disputes. If for any reason the Contractor deems that additional
compensation is due for work or materials not clearly provided for in the contract, plans, or specifications
or previously authorized as extra work, the Contractor shall notify the RPR in writing of their intention to
claim such additional compensation before the Contractor begins the work on which the Contractor bases
the claim. If such notification is not given or the RPR is not afforded proper opportunity by the Contractor
for keeping strict account of actual cost as required, then the Contractor hereby agrees to waive any claim
for such additional compensation. Such notice by the Contractor and the fact that the RPR has kept
account of the cost of the work shall not in any way be construed as proving or substantiating the validity
of the claim. When the work on which the claim for additional compensation is based has been
completed, the Contractor shall, within 10 calendar days, submit a written claim to the RPR who will
present it to the Owner for consideration in accordance with local laws or ordinances.
dispute final
payment based on differences in measurements or computations.
\[ 50-17 Value Engineering Cost Proposal.
**********************************************************************
FAA concurrence must be obtained when this paragraph is
included.
This paragraph may not be applied on construction
management at-risk (CMAR) and Design-build project delivery
methods after a gross maximum price (GMP) is established.
Use of this paragraph in project specifications is at the
option of the Owner/Engineer.
This paragraph should not be incorporated into project
specifications if State or local laws prohibit its use or
if the project does not lend itself to value engineering.
**********************************************************************
The provisions of this paragraph will apply only to contracts awarded
to the lowest bidder pursuant to competitive bidding.
On projects with original contract amounts in excess of $100,000, the
Contractor may submit to the RPR, in writing, proposals for modifying
the plans, specifications or other requirements of the contract for
the sole purpose of reducing the cost of construction. The value
engineering cost proposal shall not impair, in any manner, the
essential functions or characteristics of the project, including but
not limited to service life, economy of operation, ease of
maintenance, desired appearance, design and safety standards. This
provision shall not apply unless the proposal submitted is
specifically identified by the Contractor as being presented for
consideration as a value engineering proposal.
Not eligible for value engineering cost proposals are changes in the
basic design of a pavement type, runway and taxiway lighting, visual
aids, hydraulic capacity of drainage facilities, or changes in grade
or alignment that reduce the geometric standards of the project.
Section 50 Control of Work 28
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As a minimum, the following information shall be submitted by the
Contractor with each proposal:
a. A description of both existing contract requirements for
performing the work and the proposed changes, with a discussion of the
comparative advantages and disadvantages of each.
b. An itemization of the contract requirements that must be changed
if the proposal is adopted.
c. A detailed estimate of the cost of performing the work under the
existing contract and under the proposed changes.
d. A statement of the time by which a change order adopting the
proposal must be issued.
e. A statement of the effect adoption of the proposal will have on
the time for completion of the contract.
f. The contract items of work affected by the proposed changes,
including any quantity variation attributable to them.
The Contractor may withdraw, in whole or in part, any value
engineering cost proposal not accepted by the RPR, within the period
specified in the proposal. The provisions of this subsection shall not
be construed to require the RPR to consider any value engineering cost
proposal that may be submitted.
The Contractor shall continue to perform the work in accordance with
the requirements of the contract until a change order incorporating
the value engineering cost proposal has been issued. If a change order
value
engineering cost proposal specifies that a decision should be made, or
such other date as the Contractor may subsequently have requested in
writing, such value engineering cost proposal shall be deemed
rejected.
The RPR shall be the sole judge of the acceptability of a value
engineering cost proposal and of the estimated net savings from the
adoption of all or any part of such proposal. In determining the
estimated net savings, the RPR may disregard the contract bid prices
if, in the RPR
of the value of the work to be performed or deleted.
investigating a value engineering cost proposal submitted by the
Contractor as a condition of considering such proposal. Where such a
condition is imposed, the Contractor shall acknowledge acceptance of
it in writing. Such acceptance shall constitute full authority for the
Owner to deduct the cost of investigating a value engineering cost
proposal from amounts payable to the Contractor under the contract.
value engineering cost proposal is accepted in
whole or in part, such acceptance will be by a contract change order
that shall specifically state that it is executed pursuant to this
paragraph. Such change order shall incorporate the changes in the
plans and specifications which are necessary to permit the value
Section 50 Control of Work 29
12/21/2018 AC 150/5370-10H
engineering cost proposal or such part of it as has been accepted and
shall include any conditions upon which the RPRsed.
The change order shall also set forth the estimated net savings
attributable to the value engineering cost proposal. The net savings
shall be determined as the difference in costs between the original
contract costs for the involved work items and the costs occurring as
a result of the proposed change. The change order shall also establish
the net savings agreed upon and shall provide for adjustment in the
contract price that will divide the net savings equally between the
Contractor and the Owner.
The % share of the net savings shall constitute full
compensation to the Contractor for the value engineering cost proposal
and the performance of the work.
Acceptance of the value engineering cost proposal and performance of
the work shall not extend the time of completion of the contract
unless specifically provided for in the contract change order. \]
END OF SECTION 50
Section 50 Control of Work 30
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Section 60 Control of Materials
60-01 Source of supply and quality requirements. The materials used in the work shall conform to the
requirements of the contract, plans, and specifications. Unless otherwise specified, such materials that are
manufactured or processed shall be new (as compared to used or reprocessed).
In order to expedite the inspection and testing of materials, the Contractor shall furnish documentation to
the RPR as to the origin, composition, and manufacture of all materials to be used in the work.
Documentation shall be furnished promptly after execution of the contract but, in all cases, prior to
delivery of such materials.
************************************************************************************
Federal Contract Clauses are available at the following FAA website:
www.faa.gov/airports/aip/procurement/federal_contract_provisions/
************************************************************************************
At the option, materials may be approved at the source of supply before delivery. If it is found
after trial that sources of supply for previously approved materials do not produce specified products, the
Contractor shall furnish materials from other sources.
The Contractor shall furnish airport lighting equipment that meets the requirements of the specifications;
and is listed in AC 150/5345-53, Airport Lighting Equipment Certification Program and Addendum, that
is in effect on the date of advertisement.
60-02 Samples, tests, and cited specifications. All materials used in the work shall be inspected, tested,
and approved by the RPR before incorporation in the work unless otherwise designated. Any work in
which untested materials are used without approval or written permission of the RPR shall be performed
directed by the RPR, shall
Unless otherwise designated, quality assurance tests will be made by and at the expense of the Owner in
accordance with the cited standard methods of ASTM, American Association of State Highway and
Transportation Officials (AASHTO), federal specifications, Commercial Item Descriptions, and all other
cited methods, which are current on the date of advertisement for bids.
The testing organizations performing on-site quality assurance field tests shall have copies of all
referenced standards on the construction site for use by all technicians and other personnel. Unless
otherwise designated, samples for quality assurance will be taken by a qualified representative of the
RPR. All materials being used are subject to inspection, test, or rejection at any time prior to or during
their
request after review and approval of the RPR.
A copy of all Contractor QC test data shall be provided to the RPR daily, along with printed reports, in an
approved format, on a weekly basis. After completion of the project, and prior to final payment, the
Contractor shall submit a final report to the RPR showing all test data reports, plus an analysis of all
results showing ranges, averages, and corrective action taken on all failing tests.
Section 60 Control of Materials 31
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\[ The Contractor shall employ a Quality Control (QC) testing
organization to perform all Contractor required QC tests in accordance
with Item C-100 Contractor Quality Control Program (CQCP). \]
************************************************************************************
The Engineer may wish to include a requirement that all test data from the
Contractor be furnished in electronic format. The Engineer shall provide detailed
specifications to specify the acceptable format to be used.
Delete bracketed text when Item C-100 is not included in the specifications.
************************************************************************************
60-03 Certification of compliance/analysis (COC/COA). The RPR may permit the use, prior to
sampling and testing, of certain materials or assemblies when accompanied by manCOC
stating that such materials or assemblies fully comply with the requirements of the contract. The
certificate shall be signed by the manufacturer. Each lot of such materials or assemblies delivered to the
work must be accompanied by a certificate of compliance in which the lot is clearly identified. The COA
is the man
Materials or assemblies used on the basis of certificates of compliance may be sampled and tested at any
time and if found not to be in conformity with contract requirements will be subject to rejection whether
in place or not.
The form and distribution of certificates of compliance shall be as approved by the RPR.
or equal
compliance for each lot of such material or assembly delivered to the work. Such certificate of
compliance shall clearly identify each lot delivered and shall certify as to:
a. Conformance to the specified performance, testing, quality or dimensional requirements; and,
b. Suitability of the material or assembly for the use intended in the contract work.
The RPR
The RPR reserves the right to refuse permission for use of materials or assemblies on the basis of
certificates of compliance.
************************************************************************************
When it is impractical to make a clear and accurate description of a technical
requirements that establish
equivalency are explicitly and clearly stated. To avoid unfair influence, provide
known vendors / suppliers who can meet the stated requirements.
************************************************************************************
60-04 Plant inspection. The RPR or their authorized representative may inspect, at its source, any
specified material or assembly to be used in the work. Manufacturing plants may be inspected from time
to time for the purpose of determining compliance with specified manufacturing methods or materials to
be used in the work and to obtain samples required for acceptance of the material or assembly.
Should the RPR conduct plant inspections, the following conditions shall exist:
Section 60 Control of Materials 32
12/21/2018 AC 150/5370-10H
a. The RPR shall have the cooperation and assistance of the Contractor and the producer with whom
the Contractor has contracted for materials.
b. The RPR shall have full entry at all reasonable times to such parts of the plant that concern the
manufacture or production of the materials being furnished.
c. If required by the RPR, the Contractor shall arrange for adequate office or working space that may
be reasonably needed for conducting plant inspections. Place office or working space in a convenient
location with respect to the plant.
It is understood and agreed that the Owner shall have the right to retest any material that has been tested
and approved at the source of supply after it has been delivered to the site. The RPR shall have the right to
reject only material which, when retested, does not meet the requirements of the contract, plans, or
specifications.
60-05 Engineer/ Resident Project Representative (RPR) field office. \[ The Contractor shall
provide dedicated space for the use of the engineer, RPR, and
inspectors, as a field office for the duration of the project. This
space shall be located conveniently near the construction and shall be
separate from any space used by the Contractor. The Contractor shall
furnish water, sanitary facilities, heat, air conditioning, and
electricity. \] \[ An Engineer/RPR field office is not required. \]
************************************************************************************
(RPR) field office and a space for
Quality Assurance mobile laboratory should be coordinated with the Owner and the
Engineer since such facilities are not needed for all airport construction projects. If
a field office is required for the project, a separate line item for payment may be
established. Additional office space, with approval of the owner, may be
appropriate based on the size and duration of the project.
************************************************************************************
60-06 Storage of materials. Materials shall be stored to assure the preservation of their quality and
fitness for the work. Stored materials, even though approved before storage, may again be inspected prior
to their use in the work. Stored materials shall be located to facilitate their prompt inspection. The
Contractor shall coordinate the storage of all materials with the RPR. Materials to be stored on airport
property shall not create an obstruction to air navigation nor shall they interfere with the free and
unobstructed movement of aircraft. Unless otherwise shown on the plans and/or CSPP, the storage of
by the RPR. Private property shall not be used for storage purposes without written permission of the
Owner or lessee of such property. The Contractor shall make all arrangements and bear all expenses for
the storage of materials on private property. Upon request, the Contractor shall furnish the RPR a copy of
the property s permission.
All storage sites on private or airport property shall be restored to their original condition by the
Contractor at their expense, except as otherwise agreed to (in writing) by the Owner or lessee of the
property.
60-07 Unacceptable materials. Any material or assembly that does not conform to the requirements of
the contract, plans, or specifications shall be considered unacceptable and shall be rejected. The
Contractor shall remove any rejected material or assembly from the site of the work, unless otherwise
instructed by the RPR.
Section 60 Control of Materials 33
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Rejected material or assembly, the defects of which have been corrected by the Contractor, shall not be
returned to the site of the work until such time as the RPR has approved its use in the work.
60-08 Owner furnished materials. The Contractor shall furnish all materials required to complete the
work, except those specified, if any, to be furnished by the Owner. Owner-furnished materials shall be
made available to the Contractor at the location specified.
All costs of handling, transportation from the specified location to the site of work, storage, and installing
Owner-furnished materials shall be included in the unit price bid for the contract item in which such
Owner-furnished material is used.
After any Owner-furnished material has been delivered to the location specified, the Contractor shall be
handling, storage, or use of such Owner-furnished material. The Owner will deduct from any monies due
or to become due the Contractor any cost incurred by the Owner in making good such loss due to the
-furnished materials.
END OF SECTION 60
Section 60 Control of Materials 34
12/21/2018 AC 150/5370-10H
Section 70 Legal Regulations and Responsibility to Public
70-01 Laws to be observed. The Contractor shall keep fully informed of all federal and state laws, all
local laws, ordinances, and regulations and all orders and decrees of bodies or tribunals having any
jurisdiction or authority, which in any manner affect those engaged or employed on the work, or which in
any way affect the conduct of the work. The Contractor shall at all times observe and comply with all
such laws, ordinances, regulations, orders, and decrees; and shall protect and indemnify the Owner and all
their officers, agents, or servants against any claim or liability arising from or based on the violation of
employees.
70-02 Permits, licenses, and taxes. The Contractor shall procure all permits and licenses, pay all charges,
fees, and taxes, and give all notices necessary and incidental to the due and lawful execution of the work.
70-03 Patented devices, materials, and processes. If the Contractor is required or desires to use any
design, device, material, or process covered by letters of patent or copyright, the Contractor shall provide
for such use by suitable legal agreement with the Patentee or Owner. The Contractor and the surety shall
indemnify and hold harmless the Owner, any third party, or political subdivision from any and all claims
for infringement by reason of the use of any such patented design, device, material or process, or any
trademark or copyright, and shall indemnify the Owner for any costs, expenses, and damages which it
may be obliged to pay by reason of an infringement, at any time during the execution or after the
completion of the work.
70-04 Restoration of surfaces disturbed by others. The Owner reserves the right to authorize the
construction, reconstruction, or maintenance of any public or private utility service, FAA or National
Oceanic and Atmospheric Administration (NOAA) facility, or a utility service of another government
agency at any time during the progress of the work. To the extent that such construction, reconstruction,
or maintenance has been coordinated with the Owner, such authorized work (by others) must be shown on
the plans and is indicated as follows: \[ \].
************************************************************************************
List all authorized work and include the following information as a minimum:
Owner (Utility or Other Facility)
Location (See Plan Sheet No.)
Person to Contact (Name, Title, Address and Phone)
************************************************************************************
Except as listed above, the Contractor shall not permit any individual, firm, or corporation to excavate or
otherwise disturb such utility services or facilities located within the limits of the work without the
written permission of the RPR.
Should the Owner of public or private utility service, FAA, or NOAA facility, or a utility service of
another government agency be authorized to construct, reconstruct, or maintain such utility service or
facility during the progress of the work, the Contractor shall cooperate with such Owners by arranging
and performing the work in this contract to facilitate such construction, reconstruction or maintenance by
others whether or not such work by others is listed above. When ordered as extra work by the RPR, the
Section 70 Legal Regulations and Responsibility to Public 35
12/21/2018 AC 150/5370-10H
Contractor shall make all necessary repairs to the work which are due to such authorized work by others,
unless otherwise provided for in the contract, plans, or specifications. It is understood and agreed that the
Contractor shall not be entitled to make any claim for damages due to such authorized work by others or
for any delay to the work resulting from such authorized work.
************************************************************************************
The intention of this subsection is to provide for both foreseen and unforeseen work
by Owners of utility services and other facilities on the airport. Such Owners have
legal rights and obligations under some form of easement with the airport Owner.
Every effort should be made, during the initial design phase, to coordinate the
proposed contract work with such Owners so that their rights and obligations are
provided for the in the contract, plans, and specifications. Where there is conflict
between an existing utility service (or facility) and the proposed work or where the
Owner of the utility or facility must perform work to construct, reconstruct, or
maintain the utility or facility, such work should be listed in this subsection and
provided for in the contract, plans and specifications. In addition, all known utility
services or facilities that are within the limits of the proposed work should be shown
on the plans (regardless of whether or not there is a conflict of work to be
performed by the Owner) with enough detailed information to indicate the lack of
conflicts.
************************************************************************************
70-05 Federal Participation. The United States Government has agreed to reimburse the Owner for
some portion of the contract costs. The contract work is subject to the inspection and approval of duly
authorized representatives of the FAA Administrator. No requirement of this contract shall be construed
as making the United States a party to the contract nor will any such requirement interfere, in any way,
with the rights of either party to the contract.
70-06 Sanitary, health, and safety provisions. The Contractor worksite and facilities shall comply
with applicable federal, state, and local requirements for health, safety and sanitary provisions.
70-07 Public convenience and safety. The Contractor shall control their operations and those of their
subcontractors and all suppliers, to assure the least inconvenience to the traveling public. Under all
circumstances, safety shall be the most important consideration.
The Contractor shall maintain the free and unobstructed movement of aircraft and vehicular traffic with
respect to their own operations and those of their own subcontractors and all suppliers in accordance with
Section 40, paragraph 40-05, Maintenance of Traffic, and shall limit such operations for the convenience
and safety of the traveling public as specified in Section 80, paragraph 80-04, Limitation of Operations.
The Contractor shall remove or control debris and rubbish resulting from its work operations at frequent
intervals, and upon the order of the RPR. If the RPR determines the existence of Contractor debris in the
work site represents a hazard to airport operations and the Contractor is unable to respond in a prompt and
reasonable manner, the RPR reserves the right to assign the task of debris removal to a third party and
recover the resulting costs as a liquidated damage against the Contractor.
70-08 Construction Safety and Phasing Plan (CSPP). The Contractor shall complete the work in
accordance with the approved Construction Safety and Phasing Plan (CSPP) developed in accordance
with AC 150/5370-2, Operational Safety on Airports During Construction. The CSPP is on sheet(s) \[ \]
of the project plans.
Section 70 Legal Regulations and Responsibility to Public 36
12/21/2018 AC 150/5370-10H
*************************************************************************************
The Engineer must add the location of the CSPP.
*************************************************************************************
70-09 Use of explosives. \[ The use of explosives is not permitted on this
project. \] \[ When the use of explosives is necessary for the execution
of the work, the Contractor shall exercise the utmost care not to
endanger life or property, including new work. The Contractor shall be
responsible for all damage resulting from the use of explosives.
All explosives shall be stored in a secure manner in compliance with
all laws and ordinances, and all such storage places shall be clearly
marked. Where no local laws or ordinances apply, storage shall be
provided satisfactory to the RPR and, in general, not closer than
1,000 feet (300 m) from the work or from any building, road, or other
place of human occupancy.
The Contractor shall notify each property Owner and public utility
company having structures or facilities in proximity to the site of
the work of their intention to use explosives. Such notice shall be
given sufficiently in advance to enable them to take such steps as
they may deem necessary to protect their property from injury.
The use of electrical blasting caps shall not be permitted on or
within 1,000 feet (300 m) of the airport property. \]
70-10 Protection and restoration of property and landscape. The Contractor shall be responsible for
the preservation of all public and private property, and shall protect carefully from disturbance or damage
all land monuments and property markers until the Engineer/RPR has witnessed or otherwise referenced
their location and shall not move them until directed.
The Contractor shall be responsible for all damage or injury to property of any character, during the
execution of the work, resulting from any act, omission, neglect, or misconduct in manner or method of
executing the work, or at any time due to defective work or materials, and said responsibility shall not be
released until the project has been completed and accepted.
When or where any direct or indirect damage or injury is done to public or private property by or on
account of any act, omission, neglect, or misconduct in the execution of the work, or in consequence of
the non-execution thereof by the Contractor, the Contractor shall restore, at their expense, such property
to a condition similar or equal to that existing before such damage or injury was done, by repairing, or
otherwise restoring as may be directed, or the Contractor shall make good such damage or injury in an
acceptable manner.
70-11 Responsibility for damage claims. The Contractor shall indemnify and hold harmless the
Engineer/RPR and the Owner and their officers, agents, and employees from all suits, actions, or claims,
of any character, brought because of any injuries or damage received or sustained by any person, persons,
or property on account of the operations of the Contractor; or on account of or in consequence of any
neglect in safeguarding the work; or through use of unacceptable materials in constructing the work; or
because of any act or omission, neglect, or misconduct of said Contractor; or because of any claims or
amounts recovered from any infringements of patent, trademark, or copyright; or from any claims or
amounts
order, or decree. Money due the Contractor under and by virtue of their own contract considered
necessary by the Owner for such purpose may be retained for the use of the Owner or, in case no money
is due, their own surety may be held until such suits, actions, or claims for injuries or damages shall have
Section 70 Legal Regulations and Responsibility to Public 37
12/21/2018 AC 150/5370-10H
been settled and suitable evidence to that effect furnished to the Owner, except that money due the
Contractor will not be withheld when the Contractor produces satisfactory evidence that he or she is
adequately protected by public liability and property damage insurance.
70-12 Third party beneficiary clause. It is specifically agreed between the parties executing the contract
that it is not intended by any of the provisions of any part of the contract to create for the public or any
member thereof, a third-party beneficiary or to authorize anyone not a party to the contract to maintain a
suit for personal injuries or property damage pursuant to the terms or provisions of the contract.
70-13 Opening sections of the work to traffic. If it is necessary for the Contractor to complete portions
of the contract work for the beneficial occupancy of the Owner prior to completion of the entire contract,
must be specified below and indicated on the approved Construction Safety
and Phasing Plan (CSPP) and the project plans. When so specified, the Contractor shall complete such
portions of the work on or before the date specified or as otherwise specified.
\[ \].
************************************************************************************
The Engineer shall identify phase/description(s) and provide the following minimum
information for each phase/description(s):
Phase or Description
Work Shown on Plan Sheet
agencies having an interest in operational capability of the airport. Such
coordination must be accomplished at the earliest possible time. See AC 150/5370-
12, Quality Management for Federally Funded Airport Construction Projects.
The Engineer should include a section on airport safety in the bid documents that
has, as a minimum, the information contained in AC 150/5370-2, Operational Safety
on Airports During Construction; the Construction Safety and Phasing Plan
(CSPP); and any additional requirements as a result of a Safety Risk Management
(SRM) review, if required.
************************************************************************************
Upon completion of any portion of work listed above, such portion shall be accepted by the Owner in
accordance with Section 50, paragraph 50-14, Partial Acceptance.
No portion of the work may be opened by the Contractor until directed by the Owner in writing. Should it
become necessary to open a portion of the work to traffic on a temporary or intermittent basis, such
openings shall be made when, in the opinion of the RPR, such portion of the work is in an acceptable
condition to support the intended traffic. Temporary or intermittent openings are considered to be inherent
in the work and shall not constitute either acceptance of the portion of the work so opened or a waiver of
any provision of the contract. Any damage to the portion of the work so opened that is not attributable to
traffic which is permitted by the Owner shall be repaired by the Contractor at their expense.
The Contractor shall make their own estimate of the inherent difficulties involved in completing the work
under the conditions herein described and shall not claim any added compensation by reason of delay or
increased cost due to opening a portion of the contract work.
The Contractor must conform to safety standards contained AC 150/5370-2 and the approved CSPP.
Section 70 Legal Regulations and Responsibility to Public 38
12/21/2018 AC 150/5370-10H
Contractor shall refer to the plans, specifications, and the approved CSPP to identify barricade
requirements, temporary and/or permanent markings, airfield lighting, guidance signs and other safety
requirements prior to opening up sections of work to traffic.
70-. Until the final written acceptance of the entire
completed work, excepting only those portions of the work accepted in accordance with Section 50,
paragraph 50-14, Partial Acceptance, the Contractor shall have the charge and care thereof and shall take
every precaution against injury or damage to any part due to the action of the elements or from any other
cause, whether arising from the execution or from the non-execution of the work. The Contractor shall
rebuild, repair, restore, and make good all injuries or damages to any portion of the work occasioned by
any of the above causes before final acceptance and shall bear the expense thereof except damage to the
work due to unforeseeable causes beyond the control of and without the fault or negligence of the
Contractor, including but not restricted to acts of God such as earthquake, tidal wave, tornado, hurricane
or other cataclysmic phenomenon of nature, or acts of the public enemy or of government authorities.
If the work is suspended for any cause whatever, the Contractor shall be responsible for the work and
shall take such precautions necessary to prevent damage to the work. The Contractor shall provide for
normal drainage and shall erect necessary temporary structures, signs, or other facilities at their own
expense. During such period of suspension of work, the Contractor shall properly and continuously
maintain in an acceptable growing condition all living material in newly established planting, seeding,
and sodding furnished under the contract, and shall take adequate precautions to protect new tree growth
and other important vegetative growth against injury.
70-. As provided in paragraph
70-04, Restoration of Surfaces Disturbed by Others, the Contractor shall cooperate with the owner of any
public or private utility service, FAA or NOAA, or a utility service of another government agency that
may be authorized by the Owner to construct, reconstruct or maintain such utility services or facilities
during the progress of the work. In addition, the Contractor shall control their operations to prevent the
unscheduled interruption of such utility services and facilities.
To the extent that such public or private utility services, FAA, or NOAA facilities, or utility services of
another governmental agency are known to exist within the limits of the contract work, the approximate
locations have been indicated on the plans and/or in the contract documents.
\[ \].
************************************************************************************
The Engineer shall list all known services and provide the following minimum
information for each service:
Utility Service or Facility, or FAA Air Traffic Organization (ATO)/
Technical Operations/System Support Center (SSC)
Person to Contract (Name, Title, Address, and Phone)
The plans shall show the approximate location of the utilities or facilities known to
exist within the limits of the contract work. The proposed contract plans and
specifications shall be coordinated with the various Owners at the earliest possible
time to avoid overlooking utility conflicts in the design and to obtain the best
possible information needed to protect such utility services or facilities from damage
ations. Where conflicts are indicated during the
coordination, they shall be resolved by the airport Owner and the utility owner, in
accordance with existing legal agreements, by providing for work in the proposed
Section 70 Legal Regulations and Responsibility to Public 39
12/21/2018 AC 150/5370-10H
contract or by the utility owner. In such cases of conflict, regardless of how the
conflict is resolved, the airport Owner and utility owner should also be advised of
the need to furnish the best information possible as to location of the utility service
or facility to ensure protection during the proposed contract work.
************************************************************************************
It is understood and agreed that the Owner does not guarantee the accuracy or the completeness of the
location information relating to existing utility services, facilities, or structures that may be shown on the
plans or encountered in the work. Any inaccuracy or omission in such information shall not relieve the
Contractor of the responsibility to protect such existing features from damage or unscheduled interruption
of service.
It is further understood and agreed that the Contractor shall, upon execution of the contract, notify the
Owners of all utility services or other facilities of their plan of operations. Such notification shall be in
writing addressed to The Person to Contact as provided in this paragraph and paragraph 70-04,
Restoration of Surfaces Disturbed By Others. A copy of each notification shall be given to the RPR.
In addition to the general written notification provided, it shall be the responsibility of the Contractor to
keep such individual Owners advised of changes in their plan of operations that would affect such
Owners.
Prior to beginning the work in the general vicinity of an existing utility service or facility, the Contractor
shall again notify each such Owner of their
assistance is needed to locate the utility service or facility or the presence of a representative of the Owner
is desirable to observe the work, such advice should be included in the notification. Such notification shall
Person to Contact no later than two
normal business
Contractor shall furnish a written summary of the notification to the RPR.
d the
Where the outside limits of an underground utility service have been located and staked on the ground,
the Contractor shall be required to use hand excavation methods within 3 feet (1 m) of such outside limits
Should the Contractor damage or interrupt the operation of a utility service or facility by accident or
otherwise, the Contractor shall immediately notify the proper authority and the RPR and shall take all
reasonable measures to prevent further damage or interruption of service. The Contractor, in such events,
shall cooperate with the utility service or facility owner and the RPR continuously until such damage has
been repaired and service restored to the satisfaction of the utility or facility owner.
The Contractor shall bear all costs of damage and restoration of service to any utility service or facility
due to their operations whether due to negligence or accident. The Owner reserves the right to deduct
such costs from any monies due or which may become due the Contractor, or their own surety.
\[ 70-15.1 FAA facilities and cable runs. The Contractor is hereby
advised that the construction limits of the project include existing
facilities and buried cable runs that are owned, operated and
maintained by the FAA. The Contractor, during the execution of the
project work, shall comply with the following:
a. The Contractor shall permit FAA maintenance personnel the right
of access to the project work site for purposes of inspecting and
maintaining all existing FAA owned facilities.
Section 70 Legal Regulations and Responsibility to Public 40
12/21/2018 AC 150/5370-10H
b. The Contractor shall provide notice to the FAA Air Traffic
Organization (ATO)/Technical Operations/System Support Center (SSC)
Point-of-Contact through the airport \[ Owner \] \[ operator \] \[ manager \]
\[ \] a minimum of seven (7) calendar days prior to commencement of
construction activities in order to permit sufficient time to locate
and mark existing buried cables and to schedule any required facility
outages.
**********************************************************************
FAA Airports (ARP) will inform the Airport Owner of their
requirement to notify the FAA preferably a minimum of 45
days prior to scheduled interruptions and airport projects
with the potential to cause significant impacts to the
National Airspace System (NAS). This is handled through
the Internet Obstruction Evaluation/Airport Airspace
Analysis (iOE/AAA) process and the airspace determination
letter.
**********************************************************************
c. If execution of the project work requires a facility outage, the
Contractor shall contact the FAA Point-of-Contact a minimum of 72
hours prior to the time of the required outage.
d. Any damage to FAA cables, access roads, or FAA facilities during
construction
by negligence or accident will require the Contractor to repair or
replace the damaged cables, access road, or FAA facilities to FAA
requirements. The Contractor shall not bear the cost to repair damage
to underground facilities or utilities improperly located by the FAA.
**********************************************************************
Any displaced or relocated FAA facility or cables due to
construction will require a signed and executed
reimbursable agreement between the Owner and the FAA Tech
Ops Division.
The splicing of cables may not be an acceptable form of
repair for certain projects. If any FAA cables are damaged,
the Owner shall replace the cables in their entirety.
**********************************************************************
e. If the project work requires the cutting or splicing of FAA owned
cables, the FAA Point-of-Contact shall be contacted a minimum of 72
hours prior to the time the cable work commences. The FAA reserves the
right to have a FAA representative on site to observe the splicing of
the cables as a condition of acceptance. All cable splices are to be
accomplished in accordance with FAA specifications and require
approval by the FAA Point-of-Contact as a condition of acceptance by
the Owner. The Contractor is hereby advised that FAA restricts the
location of where splices may be installed. If a cable splice is
required in a location that is not permitted by FAA, the Contractor
Section 70 Legal Regulations and Responsibility to Public 41
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shall furnish and install a sufficient length of new cable that
eliminates the need for any splice. \]
************************************************************************************
The Engineer should include paragraph 70-15.1 when existing FAA owned facilities
and/or cable runs are located within the construction limits.
************************************************************************************
70-16 Furnishing rights-of-way. The Owner will be responsible for furnishing all rights-of-way upon
70-17 Personal liability of public officials. In carrying out any of the contract provisions or in exercising
any power or authority granted by this contract, there shall be no liability upon the Engineer, RPR, their
authorized representatives, or any officials of the Owner either personally or as an official of the Owner.
It is understood that in such matters they act solely as agents and representatives of the Owner.
70-18 No waiver of legal rights. Upon completion of the work, the Owner will expeditiously make final
inspection and notify the Contractor of final acceptance. Such final acceptance, however, shall not
preclude or stop the Owner from correcting any measurement, estimate, or certificate made before or after
completion of the work, nor shall the Owner be precluded or stopped from recovering from the Contractor
or their surety, or both, such overpayment as may be sustained, or by failure on the part of the Contractor
to fulfill their obligations under the contract. A waiver on the part of the Owner of any breach of any part
of the contract shall not be held to be a waiver of any other or subsequent breach.
The Contractor, without prejudice to the terms of the contract, shall be liable to the Owner for latent
defects, fraud, or such gross mistakes as may amount to fraud, or as regards the Owner
warranty or guaranty.
70-19 Environmental protection. The Contractor shall comply with all federal, state, and local laws and
regulations controlling pollution of the environment. The Contractor shall take necessary precautions to
prevent pollution of streams, lakes, ponds, and reservoirs with fuels, oils, asphalts, chemicals, or other
harmful materials and to prevent pollution of the atmosphere from particulate and gaseous matter.
\[ \]
*************************************************************************************
Engineer may add project specific requirements.
*************************************************************************************
70-20 Archaeological and historical findings. Unless otherwise specified in this subsection, the
Contractor is advised that the site of the work is not within any property, district, or site, and does not
contain any building, structure, or object listed in the current National Register of Historic Places
published by the United States Department of Interior.
Should the Contractor encounter, during their operations, any building, part of a building, structure, or
object that is incongruous with its surroundings, the Contractor shall immediately cease operations in that
location and notify the RPR. The RPR will
Owner will direct the Contractor to either resume operations or to suspend operations as directed.
al or
historical finding, or order the Contractor to perform extra work, such shall be covered by an appropriate
contract change order or supplemental agreement as provided in Section 40, paragraph 40-04, Extra
Work, and Section 90, paragraph 90-05, Payment for Extra Work. If appropriate, the contract change
Section 70 Legal Regulations and Responsibility to Public 42
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order or supplemental agreement shall include an extension of contract time in accordance with Section
80, paragraph 80-07, Determination and Extension of Contract Time.
************************************************************************************
The contract language suggested in paragraph70-20 is intended to remind airport
Owners that proper planning will prevent construction delays that may be caused
when objects of archaeological or historical significance are encountered in the
work. Airport Owners should include in their planning the coordination with state
and local planning bodies as may be required by state and local laws pertaining to
the National Historic Preservation Act of 1966.
As a general rule, disposition of known archaeological or historic objects that are
situated on the site of the work should be covered by a separate contract when such
disposition is required as a part of FAA project approval.
************************************************************************************
70-21 Insurance Requirements. \[ Insert local insurance requirements for the
project. \]
************************************************************************************
Insert local insurance requirements for commercial general and umbrella liability;
other types of coverage required by the project.
************************************************************************************
END OF SECTION 70
Section 70 Legal Regulations and Responsibility to Public 43
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Section 70 Legal Regulations and Responsibility to Public 44
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Section 80 Execution and Progress
80-01 Subletting of contract. The Owner will not recognize any subcontractor on the work. The
Contractor shall at all times when work is in progress be represented either in person, by a qualified
superintendent, or by other designated, qualified representative who is duly authorized to receive and
execute orders of the Resident Project Representative (RPR).
The Contractor shall perform, with his organization, an amount of work equal to at least \[ \] percent of
the total contract cost.
Should the Contractor elect to assign their contract, said assignment shall be concurred in by the surety,
shall be presented for the consideration and approval of the Owner, and shall be consummated only on the
written approval of the Owner.
************************************************************************************
The Engineer should determine the percentage of work to be performed by the
prime Contractor on a project basis (typically at least 25%).
************************************************************************************
The Contractor shall provide copies of all subcontracts to the RPR \[ 14 \] days prior to being
utilized on the project. As a minimum, the information shall include the following:
Subcontractor's legal company name.
Subcontractor's legal company address, including County name.
Principal contact person's name, telephone and fax number.
Complete narrative description, and dollar value of the work to be performed by the
subcontractor.
Copies of required insurance certificates in accordance with the specifications.
Minority/ non-minority status.
80-02 Notice to proceed (NTP). The Owners notice to proceed will state the date on which contract time
commences. The Contractor is expected to commence project operations within \[ \] days of the NTP
date. The Contractor shall notify the RPR at least \[ 24 hours \] in advance of the time contract
operations begins. The Contractor shall not commence any actual operations prior to the date on which
the notice to proceed is issued by the Owner.
************************************************************************************
Notification time in excess of 24 hours must be justified. Owner may allow limited
mobilization to the work site provided such action does not require presence of the
RPR and the Contractor assumes all risks associated with a delay to the NTP
issuance.
************************************************************************************
Section 80 Execution and Progress 45
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80-03 Execution and progress. Unless otherwise specified, the Contractor shall submit their coordinated
construction schedule showing all work activities for the RPRreview and acceptance at least \[ 10
days \] prior to the start of work. cepted by the RPR, will
represent the Contractor's baseline plan to accomplish the project in accordance with the terms and
conditions of the Contract. The RPR will compare actual Contractor progress against the baseline
schedule to determine that status of the Contractor's performance. The Contractor shall provide sufficient
materials, equipment, and labor to guarantee the completion of the project in accordance with the plans
and specifications within the time set forth in the proposal.
If the Contractor falls significantly behind the submitted schedule, the Contractor shall, upon the
request, submit a revised schedule for completion of the work within the contract time and modify their
operations to provide such additional materials, equipment, and labor necessary to meet the revised
schedule. Should the execution of the work be discontinued for any reason, the Contractor shall notify the
RPR at least \[ 24 hours \] in advance of resuming operations.
The Contractor shall not commence any actual construction prior to the date on which the NTP is issued
by the Owner.
\[ The project schedule shall be prepared as a network diagram in
Critical Path Method (CPM), Program Evaluation and Review Technique
(PERT), or other format, or as otherwise specified. It shall include
information on the sequence of work activities, milestone dates, and
activity duration. The schedule shall show all work items identified
in the project proposal for each work area and shall include the
project start date and end date. \]
************************************************************************************
For projects over $500,000, insert the above bracketed language edited for project
specific scheduling requirements.
************************************************************************************
The Contractor shall maintain the work schedule and provide an update and analysis of the progress
schedule on a \[ twice \] monthly basis, or as otherwise specified in the contract. Submission of the
work schedule shall not relieve the Contractor of overall responsibility for scheduling, sequencing, and
coordinating all work to comply with the requirements of the contract.
************************************************************************************
In general, it is important that the Owner issue the NTP for Airport Improvement
Program (AIP) contracts because any actual construction work, performed prior to
the execution of a grant agreement, (between the Owner and the FAA) may be
ineligible for FAA participation in its cost. Check with the FAA for exceptions.
************************************************************************************
80-04 Limitation of operations. The Contractor shall control their operations and the operations of their
subcontractors and all suppliers to provide for the free and unobstructed movement of aircraft in the air
operations areas (AOA) of the airport.
When the work requires the Contractor to conduct their operations within an AOA of the airport, the work
shall be coordinated with airport operations (through the RPR) at least \[ 48 hours \] prior to
commencement of such work. The Contractor shall not close an AOA until so authorized by the RPR and
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until the necessary temporary marking, signage and associated lighting is in place as provided in Section
70, paragraph 70-08, Construction Safety and Phasing Plan (CSPP).
When the contract work requires the Contractor to work within an AOA of the airport on an intermittent
basis (intermittent opening and closing of the AOA), the Contractor shall maintain constant
communications as specified; immediately obey all instructions to vacate the AOA; and immediately
obey all instructions to resume work in such AOA. Failure to maintain the specified communications or to
satisfactory conditions are provided. The areas of the AOA identified in the Construction Safety Phasing
Plan (CSPP) and as listed below,
operations on a continuous basis and will therefore be closed to aircraft operations intermittently as
follows:
\[ \]
************************************************************************************
The Engineer shall identify areas of the AOA that cannot be closed to operating
nimum,
the following information is required for each area:
AOA
Time periods AOA can be closed
Type of communication(s) required when working in an AOA
Control authority including driver training and/or safety training
It is intended that the contract prov
specified for all AOA of the airport that are not intended to be closed to permit
continuous construction operations. These contract provisions vary widely from
airport to airport and require careful coordination (during the early stages of
designing the work) with the Owner, FAA, and the users of the airport. Advisory
circular (AC) 150/5370-12, Quality Management for Federally Funded Airport
Construction Projects, contains additional information on this subject.
The Engineer should include a section on airport safety in the bid documents that
has, as a minimum, the information contained in AC 150/5370-2, Operational Safety
on Airports During Construction; the Construction Safety and Phasing Plan
(CSPP); and any additional requirements as a result of a Safety Risk Management
(SRM) review, if required.
************************************************************************************
The Contractor shall be required to conform to safety standards contained in AC 150/5370-2, Operational
Safety on Airports During Construction and the approved CSPP.
80-04.1 Operational safety on airport during construction. shall be
conducted in accordance with the approved project Construction Safety and Phasing Plan (CSPP) and the
Safety Plan Compliance Document (SPCD) and the provisions set forth within the current version of AC
150/5370-2, Operational Safety on Airports During Construction. The CSPP included within the contract
documents conveys minimum requirements for operational safety on the airport during construction
activities. The Contractor shall prepare and submit a SPCD that details how it proposes to comply with
the requirements presented within the CSPP.
Section 80 Execution and Progress 47
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The Contractor shall implement all necessary safety plan measures prior to commencement of any work
activity. The Contractor shall conduct routine checks to assure compliance with the safety plan measures.
The Contractor is responsible to the Owner for the conduct of all subcontractors it employs on the project.
The Contractor shall assure that all subcontractors are made aware of the requirements of the CSPP and
SPCD and that they implement and maintain all necessary measures.
No deviation or modifications may be made to the approved CSPP and SPCD unless approved in writing
by the Owner. The necessary coordination actions to review Contractor proposed modifications to an
approved CSPP or approved SPCD can require a significant amount of time.
*************************************************************************************
The Owner must coordinate any changes to the CSPP with the FAA.
*************************************************************************************
80-05 Character of workers, methods, and equipment. The Contractor shall, at all times, employ
sufficient labor and equipment for prosecuting the work to full completion in the manner and time
required by the contract, plans, and specifications.
All workers shall have sufficient skill and experience to perform properly the work assigned to them.
Workers engaged in special work or skilled work shall have sufficient experience in such work and in the
operation of the equipment required to perform the work satisfactorily.
Any person employed by the Contractor or by any subcontractor who violates any operational regulations
or operational safety requirements and, in the opinion of the RPR, does not perform his work in a proper
and skillful manner or is intemperate or disorderly shall, at the written request of the RPR, be removed
immediately by the Contractor or subcontractor employing such person, and shall not be employed again
in any portion of the work without approval of the RPR.
Should the Contractor fail to remove such person or persons, or fail to furnish suitable and sufficient
personnel for the proper execution of the work, the RPR may suspend the work by written notice until
compliance with such orders.
All equipment that is proposed to be used on the work shall be of sufficient size and in such mechanical
condition as to meet requirements of the work and to produce a satisfactory quality of work. Equipment
used on any portion of the work shall not cause injury to previously completed work, adjacent property,
or existing airport facilities due to its use.
When the methods and equipment to be used by the Contractor in accomplishing the work are not
prescribed in the contract, the Contractor is free to use any methods or equipment that will accomplish the
work in conformity with the requirements of the contract, plans, and specifications.
When the contract specifies the use of certain methods and equipment, such methods and equipment shall
be used unless otherwise authorized by the RPR. If the Contractor desires to use a method or type of
equipment other than specified in the contract, the Contractor may request authority from the RPR to do
so. The request shall be in writing and shall include a full description of the methods and equipment
proposed and of the reasons for desiring to make the change. If approval is given, it will be on the
condition that the Contractor will be fully responsible for producing work in conformity with contract
requirements. If, after trial use of the substituted methods or equipment, the RPR determines that the work
produced does not meet contract requirements, the Contractor shall discontinue the use of the substitute
method or equipment and shall complete the remaining work with the specified methods and equipment.
The Contractor shall remove any deficient work and replace it with work of specified quality, or take such
other corrective action as the RPR may direct. No change will be made in basis of payment for the
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contract items involved nor in contract time as a result of authorizing a change in methods or equipment
under this paragraph.
80-06 Temporary suspension of the work. The Owner shall have the authority to suspend the work
wholly, or in part, for such period or periods the Owner may deem necessary, due to unsuitable weather,
or other conditions considered unfavorable for the execution of the work, or for such time necessary due
to the failure on the part of the Contractor to carry out orders given or perform any or all provisions of the
contract.
In the event that the Contractor is ordered by the Owner, in writing, to suspend work for some unforeseen
cause not otherwise provided for in the contract and over which the Contractor has no control, the
Contractor may be reimbursed for actual money expended on the work during the period of shutdown. No
allowance will be made for anticipated profits. The period of shutdown shall be computed from the
effective date of the written order to suspend work to the effective date of the written order to resume the
work. Claims for such compensation shall be filed with the RPR within the time period stated in the
order to resume work. The Contractor shall submit with their own claim information substantiating
the amount shown on the claim. The RPR
consideration in accordance with local laws or ordinances. No provision of this article shall be construed
as entitling the Contractor to compensation for delays due to inclement weather or for any other delay
provided for in the contract, plans, or specifications.
If it becomes necessary to suspend work for an indefinite period, the Contractor shall store all materials in
such manner that they will not become an obstruction nor become damaged in any way. The Contractor
shall take every precaution to prevent damage or deterioration of the work performed and provide for
normal drainage of the work. The Contractor shall erect temporary structures where necessary to provide
for traffic on, to, or from the airport.
80-07 Determination and extension of contract time. The \[ number of calendar days \]
\[ the number of working days \] \[ completion date \] shall be stated in the proposal
and contract and shall be known as the Contract Time.
If the contract time requires
follows:
80-07.1 \[ Contract time based on working days. Contract time based on
working days shall be calculated weekly by the Resident Project
Representative (RPR). The RPR will furnish the Contractor a copy of
their weekly statement of the number of working days charged against
the contract time during the week and the number of working days
currently specified for completion of the contract (the original
contract time plus the number of working days, if any, that have been
included in approved Change Orders or Supplemental Agreements covering
Extra Work).
The weekly statement of contract time charged is based on the
following considerations:
(1) Time will be charged for days on which the Contractor could
proceed with scheduled work under construction at the time for at
least six (6) hours with the normal work force employed on such items.
When normal work force is a double-shift, use 12 hours; and when the
normal work force is on a triple-shift, use 18 hours. Conditions
beyond the C
delays in transportation, temporary suspension of the scheduled work
items under construction or temporary suspension of the entire work
Section 80 Execution and Progress 49
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which have been ordered by the Owner for reasons not the fault of the
Contractor, shall not be charged against the contract time.
(2) The RPR will not make charges against the contract time prior
to the effective date of the notice to proceed.
(3) The RPR will begin charges against the contract time on the
first working day after the effective date of the notice to proceed.
(4) The RPR will not make charges against the contract time after
the date of final acceptance as defined in Section 50, paragraph 50-
14, Final Acceptance.
(5) The Contractor will be allowed one (1) week in which to file
a written protest setting forth their own objections to the
weekly statement. If no objection is filed within such specified time,
the weekly statement shall be considered as acceptable to the
Contractor.
The contract time (stated in the proposal) is based on the
originally estimated quantities as described in the Section 20,
paragraph 20-05, Interpretation of Estimated Proposal Quantities.
Should the satisfactory completion of the contract require performance
of work in greater quantities than those estimated in the proposal,
the contract time shall be increased in the same proportion as the
cost of the actually completed quantities bears to the cost of the
originally estimated quantities in the proposal. Such increase in
contract time shall not consider either the cost of work or the
extension of contract time that has been covered by change order or
supplemental agreement and shall be made at the time of final
payment. \]
*************************************************************************************
For working day contracts, Engineer should include normal monthly weather
information for the project location that bidders must take into account when
preparing its proposal. As appropriate, the Engineer may include drying days.
Unusually severe weather must actually cause a delay to the completion of the
project. The delay must be beyond the control and without the fault or negligence of
the Contractor.
*************************************************************************************
\[ Contract time based on calendar days. Contract Time based on
calendar days shall consist of the number of calendar days stated in
the contract counting from the effective date of the Notice to Proceed
and including all Saturdays, Sundays, holidays, and non-work days. All
orders to suspend and resume all work, due to causes not the fault of
the Contractor, shall be excluded.
At the time of final payment, the contract time shall be increased
in the same proportion as the cost of the actually completed
quantities bears to the cost of the originally estimated quantities in
the proposal. Such increase in the contract time shall not consider
either cost of work or the extension of contract time that has been
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covered by a change order or supplemental agreement. Charges against
the contract time will cease as of the date of final acceptance. \]
\[ Contract time based on specific completion date. When the
contract time is a specified completion date, it shall be the date on
which all contract work shall be substantially complete.
If the Contractor finds it impossible for reasons beyond their own
control to complete the work within the contract time as specified, or
as extended in accordance with the provisions of this paragraph, the
Contractor may, at any time prior to the expiration of the contract
time as extended, make a written request to the Owner for an extension
of time setting forth the reasons which the Contractor believes will
justify the granting of their own request. Requests for extension of
time, caused by inclement weather, shall be supported with National
Weather Bureau data showing the actual amount of inclement weather
exceeded what could normally be expected during the contract period.
valid reason for extension of time. If the supporting documentation
justify the work was delayed because of conditions beyond the control
and without the fault of the Contractor, the Owner may extend the time
for completion by a change order that adjusts the contract time or
completion date. The extended time for completion shall then be in
full force and effect, the same as though it were the original time
for completion. \]
*************************************************************************************
Select the appropriate method identifying contract time for the contract.
*************************************************************************************
80-08 Failure to complete on time. For each calendar day or working day, as specified in the contract,
that any work remains uncompleted after the contract time (including all extensions and adjustments as
provided in paragraph 80-07, Determination and Extension of Contract Time) the sum specified in the
contract and proposal as liquidated damages (LD) will be deducted from any money due or to become due
the Contractor or their own surety. Such deducted sums shall not be deducted as a penalty but shall be
considered as liquidation of a reasonable portion of damages including but not limited to additional
engineering services that will be incurred by the Owner should the Contractor fail to complete the work in
the time provided in their contract.
Schedule Liquidated Damages Cost Allowed Construction Time
************************************************************************************
The Engineer should list the liquidated damages cost and allowed construction time
in the proposal form or other appropriate contract document to clarify when more
than one schedule of work is bid, or in the event all schedules bid cannot be
Section 80 Execution and Progress 51
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awarded. -reference
link.
The amount of the liquidated damages should not be unreasonable, excessive, or
punitive. Liquidated damages must reflect a reasonable estimate of the actual costs
which will be incurred by the Owner and users of the airport and must not be
punitive. An excessive value for liquidated damages may not be enforceable.
************************************************************************************
The maximum construction time allowed for Schedules \[ \] will be the sum of the time allowed for
individual schedules but not more than \[ \] days. Permitting the Contractor to continue and finish the
work or any part of it after the time fixed for its completion, or after the date to which the time for
completion may have been extended, will in no way operate as a wavier on the part of the Owner of any
of its rights under the contract.
************************************************************************************
The Engineer shall modify this paragraph for each project.
The contract time is an essential part of each contract for construction on airports
and should be considered carefully in the preparation of plans and specifications.
In selecting the method of specifying the contract time (working days, calendar
days, or a specified completion date), the primary consideration should be the
impact on the operations of the airport should the Contractor be unable to complete
the work within the time specified. These considerations should be coordinated with
the airport users as indicated in AC 150/5370-12, Quality Management for Federally
Funded Airport Construction Projects.
The amount of liquidated damages to be specified should be tailored to each
contract and should be based on the cost per day incurred by the Owner should the
Contractor overrun the contract time. For large airports (where the impact on
airport operations may be great), it is not practical for the Owner to attempt to
recover all loss of revenue through liquidated damages. Consequently, the amount
of liquidated damages specified must be balanced somewhere between the cost per
day incurred for a time overrun and the cost that bidders would have to add to their
bids to cover the contingency of a time overrun.
Generally speaking, contract time is based on working days when completion is not
critical to operation of the airport. As the impact on airport operations increases,
the use of calendar days will give more control. Use of a specified completion date
should be used only in cases where the construction operations require long-range
rescheduling of airport operations. Also, generally speaking, the amount of
liquidated damages would be greater for a calendar day contract than for a working
day contract and would be greatest for a specified completion date contract.
************************************************************************************
80-09 Default and termination of contract. The Contractor shall be considered in default of their
contract and such default will be considered as cause for the Owner to terminate the contract for any of
the following reasons, if the Contractor:
a. Fails to begin the work under the contract within the time specified in the Notice to Proceed, or
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b. Fails to perform the work or fails to provide sufficient workers, equipment and/or materials to
assure completion of work in accordance with the terms of the contract, or
c. Performs the work unsuitably or neglects or refuses to remove materials or to perform anew such
work as may be rejected as unacceptable and unsuitable, or
d. Discontinues the execution of the work, or
e. Fails to resume work which has been discontinued within a reasonable time after notice to do so, or
f. Becomes insolvent or is declared bankrupt, or commits any act of bankruptcy or insolvency, or
g. Allows any final judgment to stand against the Contractor unsatisfied for a period of 10 days, or
h. Makes an assignment for the benefit of creditors, or
i. For any other cause whatsoever, fails to carry on the work in an acceptable manner.
Should the Owner consider the Contractor in default of the contract for any reason above, the Owner shall
If the Contractor or surety, within a period of 10 days after such notice, does not proceed in accordance
therewith, then the Owner will, upon written notification from the RPR of the facts of such delay, neglect,
ut
violating the contract, to take the execution of the work out of the hands of the Contractor. The Owner
may appropriate or use any or all materials and equipment that have been mobilized for use in the work
and are acceptable and may enter into an agreement for the completion of said contract according to the
terms and provisions thereof, or use such other methods as in the opinion of the RPR will be required for
the completion of said contract in an acceptable manner.
All costs and charges incurred by the Owner, together with the cost of completing the work under
contract, will be deducted from any monies due or which may become due the Contractor. If such
expense exceeds the sum which would have been payable under the contract, then the Contractor and the
surety shall be liable and shall pay to the Owner the amount of such excess.
80-10 Termination for national emergencies. The Owner shall terminate the contract or portion thereof
by written notice when the Contractor is prevented from proceeding with the construction contract as a
direct result of an Executive Order of the President with respect to the execution of war or in the interest
of national defense.
When the contract, or any portion thereof, is terminated before completion of all items of work in the
contract, payment will be made for the actual number of units or items of work completed at the contract
price or as mutually agreed for items of work partially completed or not started. No claims or loss of
anticipated profits shall be considered.
Reimbursement for organization of the work, and other overhead expenses, (when not otherwise included
in the contract) and moving equipment and materials to and from the job will be considered, the intent
being that an equitable settlement will be made with the Contractor.
Acceptable materials, obtained or ordered by the Contractor for the work and that are not incorporated in
the work shall, at the option of the Contractor, be purchased from the Contractor at actual cost as shown
by receipted bills and actual cost records at such points of delivery as may be designated by the RPR.
Termination of the contract or a portion thereof shall neither relieve the Contractor of their
responsibilities for the completed work nor shall it relieve their surety of its obligation for and concerning
any just claim arising out of the work performed.
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80-11 Work area, storage area and sequence of operations. The Contractor shall obtain approval from
the RPR prior to beginning any work in all areas of the airport. No operating runway, taxiway, or air
operations area (AOA) shall be crossed, entered, or obstructed while it is operational. The Contractor
shall plan and coordinate work in accordance with the approved CSPP and SPCD.
END OF SECTION 80
Section 80 Execution and Progress 54
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Section 90 Measurement and Payment
90-01 Measurement of quantities. All work completed under the contract will be measured by the RPR,
or their authorized representatives, using \[ United States Customary Units of
Measurement \] \[ the International System of Units \].
The method of measurement and computations to be used in determination of quantities of material
furnished and of work performed under the contract will be those methods generally recognized as
conforming to good engineering practice.
Unless otherwise specified, longitudinal measurements for area computations will be made horizontally,
and no deductions will be made for individual fixtures (or leave-outs) having an area of 9 square feet (0.8
square meters) or less. Unless otherwise specified, transverse measurements for area computations will be
the neat dimensions shown on the plans or ordered in writing by the RPR.
Unless otherwise specified, all contract items which are measured by the linear foot such as electrical
ducts, conduits, pipe culverts, underdrains, and similar items shall be measured parallel to the base or
foundation upon which such items are placed.
d as an item of payment will mean complete payment for the work
specified as the unit of measurement, the unit will be construed to include all necessary fittings and
accessories.
When requested by the Contractor and approved by the RPR in writing, material specified to be measured
by the cubic yard (cubic meter) may be weighed, and such weights will be converted to cubic yards (cubic
meters) for payment purposes. Factors for conversion from weight measurement to volume measurement
will be determined by the RPR and shall be agreed to by the Contractor before such method of
measurement of pay quantities is used.
Measurement and Payment Terms
Term Description
Excavation and In computing volumes of excavation, the average end area method will be used
Embankment unless otherwise specified.
Volume
Measurement and
Proportion by avoirdupois. All materials that are measured or proportioned by weights shall be
Weight weighed on accurate, independently certified scales by competent, qualified
personnel at locations designated by the RPR. If material is shipped by rail, the
car weight may be accepted provided that only the actual weight of material is
paid for. However, car weights will not be acceptable for material to be passed
through mixing plants. Trucks used to haul material being paid for by weight
shall be weighed empty daily at such times as the RPR directs, and each truck
shall bear a plainly legible identification mark.
Section 90 Measurement and Payment 55
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Term Description
Measurement by Materials to be measured by volume in the hauling vehicle shall be hauled in
approved vehicles and measured therein at the point of delivery. Vehicles for this
Volume
purpose may be of any size or type acceptable for the materials hauled, provided
that the body is of such shape that the actual contents may be readily and
accurately determined. All vehicles shall be loaded to at least their water level
capacity, and all loads shall be leveled when the vehicles arrive at the point of
delivery.
Asphalt Material Asphalt materials will be measured by the gallon (liter) or ton (kg). When
measured by volume, such volumes will be measured at 60°F (16°C) or will be
corrected to the volume at 60°F (16°C) using ASTM D1250 for asphalts. Net
certified scale weights or weights based on certified volumes in the case of rail
shipments will be used as a basis of measurement, subject to correction when
asphalt material has been lost from the car or the distributor, wasted, or
otherwise not incorporated in the work. When asphalt materials are shipped by
truck or transport, net certified weights by volume, subject to correction for loss
or foaming, will be used for computing quantities.
Cement Cement will be measured by the ton (kg) or hundredweight (km).
Structure Structures will be measured according to neat lines shown on the plans or as
altered to fit field conditions.
Timber will be measured by the thousand feet board measure (MFBM) actually
Timber
incorporated in the structure. Measurement will be based on nominal widths and
thicknesses and the extreme length of each piece.
Plates and Sheets The thickness of plates and galvanized sheet used in the manufacture of
corrugated metal pipe, metal plate pipe culverts and arches, and metal cribbing
will be specified and measured in decimal fraction of inch.
Miscellaneous When standard manufactured items are specified such as fence, wire, plates,
rolled shapes, pipe conduit, etc., and these items are identified by gauge, unit
Items
weight, section dimensions, etc., such identification will be considered to be
nominal weights or dimensions. Unless more stringently controlled by tolerances
in cited specifications, manufacturing tolerances established by the industries
involved will be accepted.
Scales must be tested for accuracy and serviced before use. Scales for weighing
Scales
materials which are required to be proportioned or measured and paid for by
weight shall be furnished, erected, and maintained by the Contractor, or be
certified permanently installed commercial scales. Platform scales shall be
installed and maintained with the platform level and rigid bulkheads at each end.
Scales shall be accurate within 0.5% of the correct weight throughout the range
of use. The Contractor shall have the scales checked under the observation of the
RPR before beginning work and at such other times as requested. The intervals
shall be uniform in spacing throughout the graduated or marked length of the
beam or dial and shall not exceed 0.1% of the nominal rated capacity of the
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Term Description
scale, but not less than one pound (454 grams). The use of spring balances will
not be permitted.
more than correct weight) they will be immediately adjusted. All materials
received subsequent to the last previous correct weighting-accuracy test will be
reduced by the percentage of error in excess of 0.5%.
In the event inspection reveals the scales have been under-weighing (indicating
less than correct weight), they shall be immediately adjusted. No additional
payment to the Contractor will be allowed for materials previously weighed and
recorded.
Beams, dials, platforms, and other scale equipment shall be so arranged that the
operator and the RPR can safely and conveniently view them.
Scale installations shall have available ten standard 50-pound (2.3 km) weights
for testing the weighing equipment or suitable weights and devices for other
approved equipment.
All costs in connection with furnishing, installing, certifying, testing, and
maintaining scales; for furnishing check weights and scale house; and for all
other items specified in this subsection, for the weighing of materials for
proportioning or payment, shall be included in the unit contract prices for the
various items of the project.
Rental Equipment Rental of equipment will be measured by time in hours of actual working time
and necessary traveling time of the equipment within the limits of the work.
Special equipment ordered in connection with extra work will be measured as
agreed in the change order or supplemental agreement authorizing such work as
provided in paragraph 90-05 Payment for Extra Work.
When the estimated quantities for a specific portion of the work are designated
Pay Quantities
as the pay quantities in the contract, they shall be the final quantities for which
payment for such specific portion of the work will be made, unless the
dimensions of said portions of the work shown on the plans are revised by the
RPR. If revised dimensions result in an increase or decrease in the quantities of
such work, the final quantities for payment will be revised in the amount
represented by the authorized changes in the dimensions.
90-02 Scope of payment. The Contractor shall receive and accept compensation provided for in the
contract as full payment for furnishing all materials, for performing all work under the contract in a
complete and acceptable manner, and for all risk, loss, damage, or expense of whatever character arising
out of the nature of the work or the execution thereof, subject to the provisions of Section 70, paragraph
70-18, No Waiver of Legal Rights.
ntract price (price
bid) include compensation for certain work or material essential to the item, this same work or material
will not also be measured for payment under any other contract item which may appear elsewhere in the
contract, plans, or specifications.
90-03 Compensation for altered quantities. When the accepted quantities of work vary from the
quantities in the proposal, the Contractor shall accept as payment in full, so far as contract items are
Section 90 Measurement and Payment 57
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concerned, payment at the original contract price for the accepted quantities of work actually completed
and accepted. No allowance, except as provided for in Section 40, paragraph 40-02, Alteration of Work
and Quantities, will be made for any increased expense, loss of expected reimbursement, or loss of
anticipated profits suffered or claimed by the Contractor which results directly from such alterations or
indirectly from their own unbalanced allocation of overhead and profit among the contract items, or from
any other cause.
90-04 Payment for omitted items. As specified in Section 40, paragraph 40-03, Omitted Items, the RPR
shall have the right to omit from the work (order nonperformance) any contract item, except major
contract items, in the best interest of the Owner.
Should the RPR omit or order nonperformance of a contract item or portion of such item from the work,
the Contractor shall accept payment in full at the contract prices for any work actually completed and
acceptable prior to the order to omit or non-perform such contract item.
Acceptable materials ordered by the Contractor or delivered on the work prior to the date of the
order will be paid for at the actual cost to the Contractor and shall thereupon become the property of the
Owner.
In addition to the reimbursement hereinbefore provided, the Contractor shall be reimbursed for all actual
costs incurred for the purpose of performing the omitted contract item prior to the date of the RPR
order. Such additional costs incurred by the Contractor must be directly related to the deleted contract
item and shall be supported by certified statements by the Contractor as to the nature the amount of such
costs.
90-05 Payment for extra work. Extra work, performed in accordance with Section 40, paragraph 40-04,
Extra Work, will be paid for at the contract prices or agreed prices specified in the change order or
supplemental agreement authorizing the extra work.
90-06 Partial payments. Partial payments will be made to the Contractor at least once each month as the
work progresses. Said payments will be based upon estimates, prepared by the RPR, of the value of the
work performed and materials complete and in place, in accordance with the contract, plans, and
specifications. Such partial payments may also include the delivered actual cost of those materials
stockpiled and stored in accordance with paragraph 90-07, Payment for Materials on Hand. No partial
payment will be made when the amount due to the Contractor since the last estimate amounts to less than
five hundred dollars.
\[ Insert retainage option here. \]
************************************************************************************
The Owner has three options in determining whether retainage will be withheld on
the project. The Owner must insert the clauses for the option that applies and delete
the clauses for the other two options. Proper use of this language assists with
meeting the requirements of 49 CFR § 26.29.
Option 1: The Owner may decline to hold retainage from prime Contractors and
prohibit prime Contractors from holding retainage from subcontractors. Insert this
clause if Option 1 is selected:
a. Retainage will not be withheld on this project. No retainage will be withheld
by the Owner from progress payments due the prime Contractor. Retainage by
the prime or subcontractors is prohibited, and no retainage will be held by the
prime from progress due subcontractors.
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b. The Contractor is required to pay all subcontractors for satisfactory
performance of their contracts no later than 30 days after the Contractor has
when all the tasks called for in the subcontract have been accomplished and
documented as required by the Owner. When the Owner has made an
incremental acceptance of a portion of a prime contract, the work of a
subcontractor covered by that acceptance is deemed to be satisfactorily
completed.
c. When at least 95% of the project work has been completed to the satisfaction
of the RPR, the RPR scretion and with the consent of the
surety, prepare estimates of both the contract value and the cost of the
remaining work to be done.
Option 2: The Owner may decline to hold retainage from prime Contractors and
require a contract clause obligating prime Contractors to make prompt and full
payment of any retainage kept by prime Contractor to the subcontractor within 30
Option 2 is selected:
a. No retainage will be held by the Owner from progress payments due the
prime.
b. The Contractor is required to pay all subcontractors for satisfactory
performance of their contracts no later than 30 days after the Contractor has
received a partial payment. Contractor must provide the Owner evidence of
prompt and full payment of retainage held by the prime Contractor to the
called for in the subcontract have been accomplished and documented as
required by the Owner. When the Owner has made an incremental acceptance
of a portion of a prime contract, the work of a subcontractor covered by that
acceptance is deemed to be satisfactorily completed.
c. When at least 95% of the project work has been completed to the satisfaction
of the RPR, the RPR
surety, prepare estimates of both the contract value and the cost of the
remaining work to be done.
Option 3: The Owner may hold retainage from prime Contractors and provide for
prompt and regular incremental acceptances of portions of the prime contract, pay
retainage to prime Contractors based on these acceptances, and require a contract
clause obligating the prime Contractor to pay all retainage owed to the
subcontractor for satisfactory completion of the accepted work within 30 days after
Contractor. If Option 3 is selected, the percent
withheld may range from 0% to 10% but in no case may it exceed 10%. When
consideration that the performance and payment bonds also provide similar
protection of Owner interests. Owner may elect to incrementally release retainage if
owner is satisfied its interest with completion of the project are protected in an
adequate manner. If Option 3 is selected, insert the following clause and specify a
suitable value where indicated:
Section 90 Measurement and Payment 59
12/21/2018 AC 150/5370-10H
a. From the total of the amount determined to be payable on a partial payment,
\[ insert amount of retainage, not to exceed 10% \] percent of
such total amount will be deducted and retained by the Owner for protection of
Unless otherwise instructed by the Owner, the amount
retained by the Owner will be in effect until the final payment is made except as
follows:
(1) Contractor may request release of retainage on work that has been partially
accepted by the Owner in accordance with Section 50-14. Contractor must
provide a certified invoice to the RPR that supports the value of retainage held
by the Owner for partially accepted work.
(2) In lieu of retainage, the Contractor may exercise at its option the
establishment of an escrow account per paragraph 90-08.
b. The Contractor is required to pay all subcontractors for satisfactory
performance of their contracts no later than 30 days after the Contractor has
received a partial payment. Contractor must provide the Owner evidence of
prompt and full payment of retainage held by the prime Contractor to the
satisfactorily
called for in the subcontract have been accomplished and documented as
required by the Owner. When the Owner has made an incremental acceptance
of a portion of a prime contract, the work of a subcontractor covered by that
acceptance is deemed to be satisfactorily completed.
c. When at least 95% of the work has been completed to the satisfaction of the
RPR, the RPR consent of the
surety, prepare estimates of both the contract value and the cost of the
remaining work to be done. The Owner may retain an amount not less than
twice the contract value or estimated cost, whichever is greater, of the work
remaining to be done. The remainder, less all previous payments and
deductions, will then be certified for payment to the Contractor.
************************************************************************************
It is understood and agreed that the Contractor shall not be entitled to demand or receive partial payment
based on quantities of work in excess of those provided in the proposal or covered by approved change
orders or supplemental agreements, except when such excess quantities have been determined by the RPR
to be a part of the final quantity for the item of work in question.
No partial payment shall bind the Owner to the acceptance of any materials or work in place as to quality
or quantity. All partial payments are subject to correction at the time of final payment as provided in
paragraph 90-09, Acceptance and Final Payment.
The Contractor shall deliver to the Owner a complete release of all claims for labor and material arising
out of this contract before the final payment is made. If any subcontractor or supplier fails to furnish such
a release in full, the Contractor may furnish a bond or other collateral satisfactory to the Owner to
indemnify the Owner against any potential lien or other such claim. The bond or collateral shall include
all costs, expenses, and attorney fees the Owner may be compelled to pay in discharging any such lien or
claim.
Section 90 Measurement and Payment 60
12/21/2018 AC 150/5370-10H
************************************************************************************
In some areas, release of liens prior to paying the full amount to the prime
Contractor may void the contract. In those areas, revise the previous paragraph as
required to meet all state and local regulations.
************************************************************************************
90-07 Payment for materials on hand. Partial payments may be made to the extent of the delivered cost
of materials to be incorporated in the work, provided that such materials meet the requirements of the
contract, plans, and specifications and are delivered to acceptable sites on the airport property or at other
sites in the vicinity that are acceptable to the Owner. Such delivered costs of stored or stockpiled
materials may be included in the next partial payment after the following conditions are met:
a. The material has been stored or stockpiled in a manner acceptable to the RPR at or on an approved
site.
b. The Contractor has furnished the RPR with acceptable evidence of the quantity and quality of such
stored or stockpiled materials.
c. The Contractor has furnished the RPR with satisfactory evidence that the material and
transportation costs have been paid.
d. The Contractor has furnished the Owner legal title (free of liens or encumbrances of any kind) to
the material stored or stockpiled.
e. The Contractor has furnished the Owner evidence that the material stored or stockpiled is insured
against loss by damage to or disappearance of such materials at any time prior to use in the work.
tored or stockpiled
materials shall in no way relieve the Contractor of their responsibility for furnishing and placing such
materials in accordance with the requirements of the contract, plans, and specifications.
In no case will the amount of partial payments for materials on hand exceed the contract price for such
materials or the contract price for the contract item in which the material is intended to be used.
No partial payment will be made for stored or stockpiled living or perishable plant materials.
The Contractor shall bear all costs associated with the partial payment of stored or stockpiled materials in
accordance with the provisions of this paragraph.
90-08 Payment of withheld funds
accordance with the methods described in paragraph 90-06 Partial Payments, the Contractor may request
escrow account is subject to the following conditions:
a. The Contractor shall bear all expenses of establishing and maintaining an escrow account and
escrow agreement acceptable to the Owner.
b. The Contractor shall deposit to and maintain in such escrow only those securities or bank
certificates of deposit as are acceptable to the Owner and having a value not less than the retainage that
would otherwise be withheld from partial payment.
c. The Contractor shall enter into an escrow agreement satisfactory to the Owner.
d. The Contractor shall obtain the written consent of the surety to such agreement.
90-09 Acceptance and final payment. When the contract work has been accepted in accordance with the
requirements of Section 50, paragraph 50-15, Final Acceptance, the RPR will prepare the final estimate of
the items of work actually performed. The Contractor shall approve the final estimate or advise the
Section 90 Measurement and Payment 61
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RPR
computations of the final quantities to be paid under the contract as amended by change order or
supplemental agreement. The Contractor and the RPR shall resolve all disputes (if any) in the
measurement and computation of final quantities to be paid within 30 calenda
receipt of the final estimate. If, after such 30-day period, a dispute still exists, the Contractor may
approve the RPR
be considered by the Owner as a claim in accordance with Section 50, paragraph 50-16, Claims for
Adjustment and Disputes.
After the Contractor has approved, or approved under protest, the final estimate, and after the
receipt of the project closeout documentation required in paragraph 90-11, Contractor Final
Project Documentation, final payment will be processed based on the entire sum, or the undisputed sum
in case of approval under protest, determined to be due the Contractor less all previous payments and all
amounts to be deducted under the provisions of the contract. All prior partial estimates and payments
shall be subject to correction in the final estimate and payment.
If the Contractor has filed a claim for additional compensation under the provisions of Section 50,
paragraph 50-16, Claims for Adjustments and Disputes, or under the provisions of this paragraph, such
claims will be considered by the Owner in accordance with local laws or ordinances. Upon final
adjudication of such claims, any additional payment determined to be due the Contractor will be paid
pursuant to a supplemental final estimate.
90-10 Construction warranty.
a. In addition to any other warranties in this contract, the Contractor warrants that work performed
under this contract conforms to the contract requirements and is free of any defect in equipment, material,
workmanship, or design furnished, or performed by the Contractor or any subcontractor or supplier at any
tier.
b. This warranty shall continue for a period of one year from the date of final acceptance of the work,
except as noted. If the Owner takes possession of any part of the work before final acceptance, this
warranty shall continue for a period of one year from the date the Owner takes possession. \[ However,
this will not relieve the Contractor from corrective items required by
the final acceptance of the project work. Light Emitting Diode
emitting diode (LED) light fixtures with the exception of obstruction
lighting, must be warranted by the manufacturer for a minimum of four
(4) years after date of installation inclusive of all electronics. \]
\[ \]
************************************************************************************
Delete LED item if not included in the project.
Include any project specific materials that have a greater than one-year warranty
period.
************************************************************************************
c. The Contractor shall remedy at the Contractors expense any failure to conform, or any defect. In
addition, the Contractor shall remedy at the Contractors expense any damage to Owner real or personal
property, when that damage is the result of the Contractors failure to conform to contract requirements;
or any defect of equipment, material, workmanship, or design furnished by the Contractor.
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d. The Contractor shall restore any work damaged in fulfilling the terms and conditions of this clause.
The Contractors warranty with respect to work repaired or replaced will run for one year from the date of
repair or replacement.
e. The Owner will notify the Contractor, in writing, within \[ seven (7) \] days after the
discovery of any failure, defect, or damage.
f. If the Contractor fails to remedy any failure, defect, or damage within \[ 14 \] days after receipt of
notice, the Owner shall have the right to replace, repair, or otherwise remedy the failure, defect, or
damage at the Contractors expense.
g. With respect to all warranties, express or implied, from subcontractors, manufacturers, or suppliers
for work performed and materials furnished under this contract, the Contractor shall: (1) Obtain all
warranties that would be given in normal commercial practice; (2) Require all warranties to be executed,
in writing, for the benefit of the Owner, as directed by the Owner, and (3) Enforce all warranties for the
benefit of the Owner.
h. kes, or
fraud.
************************************************************************************
Notification times in Items e and f may be changed to meet specific project
requirements.
Airport Improvement Program (AIP) will not typically participate in extended
warranties beyond one (1) year.
Note that Engineering Brief (EB) #67, Light Sources Other than Incandescent and
Xenon for Airport and Obstruction Lighting Fixtures, requires that all light-
emitting diode (LED) light fixtures with the exception of obstruction lighting,
(advisory circular (AC) 150/5345-43) must be warranted by the manufacturer for a
minimum of four (4) years after date of installation inclusive of all electronics.
It is recommended the Owner and Engineer perform a warranty inspection with the
Contractor approximately three (3) months before the end of the one year warranty
period.
************************************************************************************
90-11 Contractor Final Project Documentation. Approval of final payment to the Contractor is
contingent upon completion and submittal of the items listed below. The final payment will not be
approved until the RPR approves the final submittal. The Contractor shall:
a. Provide two (2) copies of all manufacturers warranties specified for materials, equipment, and
installations.
b. Provide weekly payroll records (not previously received) from the general Contractor and all
subcontractors.
c. Complete final cleanup in accordance with Section 40, paragraph 40-08, Final Cleanup.
d. Complete all punch list items identified during the Final Inspection.
e. Provide complete release of all claims for labor and material arising out of the Contract.
f. Provide a certified statement signed by the subcontractors, indicating actual amounts paid to the
Disadvantaged Business Enterprise (DBE) subcontractors and/or suppliers associated with the project.
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g. When applicable per state requirements, return copies of sales tax completion forms.
h. Manufacturer's certifications for all items incorporated in the work.
i. All required record drawings, as-built drawings or as-constructed drawings.
j. Project Operation and Maintenance (O&M) Manual(s).
k. Security for Construction Warranty.
l. Equipment commissioning documentation submitted, if required.
\[ \]
************************************************************************************
Additional items may be added as necessary to address State requirements and
specific project requirements. The intent of this section is to withhold final project
payment until all necessary paperwork, project work, and cleanup of work/staging
areas have been completed.
************************************************************************************
END OF SECTION 90
Section 90 Measurement and Payment 64
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Part 2 General Construction Items
Item C-100 Contractor Quality Control Program (CQCP)
************************************************************************************
It is strongly encouraged that a Contractor Quality Control Program (CQCP) be
developed for all projects. All federally funded projects over $500K dollars where
paving is the major work item must have a CQCP. The intent of the CQCP is to
ensure that quality of materials and production is monitored to be within
acceptance limits and that as soon as materials or production processes vary beyond
pre-established limits that the Contractor implements corrective action plans.
Rather than waiting to develop the corrective action plan after the problem is
identified it is preferable to implement a preapproved plan. In addition, the purpose
of the CQCP is to ensure that Contractor Quality Control (CQC) personnel are
coordinating with owners Quality Assurance (QA) personnel throughout the
project, not just when disputes arise.
payment is only for acceptable work.
************************************************************************************
100-1 General. Quality is more than test results. Quality is the combination of proper materials, testing,
workmanship, equipment, inspection, and documentation of the project. Establishing and maintaining a
culture of quality is key to achieving a quality project. The Contractor shall establish, provide, and
maintain an effective Contractor Quality Control Program (CQCP) that details the methods and
procedures that will be taken to assure that all materials and completed construction required by this
contract conform to contract plans, technical specifications and other requirements, whether manufactured
by the Contractor, or procured from subcontractors or vendors. Although guidelines are established and
certain minimum requirements are specified here and elsewhere in the contract technical specifications,
the Contractor shall assume full responsibility for accomplishing the stated purpose.
The Contractor shall establish a CQCP that will:
a. Provide qualified personnel to develop and implement the CQCP.
b. Provide for the production of acceptable quality materials.
c. Provide sufficient information to assure that the specification requirements can be met.
d. Document the CQCP process.
The Contractor shall not begin any construction or production of materials to be incorporated into the
completed work until the CQCP has been reviewed and approved by the Resident Project Representative
(RPR). No partial payment will be made for materials subject to specific quality control (QC)
requirements until the CQCP has been reviewed and approved.
The QC requirements contained in this section and elsewhere in the contract technical specifications are
in addition to and separate from the quality assurance (QA) testing requirements. QA testing requirements
are the responsibility of the RPR or Contractor as specified in the specifications.
A Quality Control (QC)/Quality Assurance (QA) workshop with the Engineer, Resident Project
Representative (RPR), Contractor, subcontractors, testing laboratories, and representative must
Item C-100 Contractor Quality Control Program (CQCP) 65
12/21/2018 AC 150/5370-10H
be held prior to start of construction. The QC/QA workshop will be facilitated by the Contractor. The
Contractor shall coordinate with the Airport and the RPR on time and location of the QC/QA workshop.
Items to be addressed, at a minimum, will include:
a. Review of the CQCP including submittals, QC Testing, Action & Suspension Limits for
Production, Corrective Action Plans, Distribution of QC reports, and Control Charts.
b. Discussion of the QA program.
c. Discussion of the QC and QA Organization and authority including coordination and information
exchange between QC and QA.
d. Establish regular meetings to discuss control of materials, methods and testing.
e. Establishment of the overall QC culture.
100-2 Description of program.
a. General description. The Contractor shall establish a CQCP to perform QC inspection and testing
of all items of work required by the technical specifications, including those performed by subcontractors.
The CQCP shall ensure conformance to applicable specifications and plans with respect to materials, off-
site fabrication, workmanship, construction, finish, and functional performance. The CQCP shall be
effective for control of all construction work performed under this Contract and shall specifically include
surveillance and tests required by the technical specifications, in addition to other requirements of this
section and any other activities deemed necessary by the Contractor to establish an effective level of QC.
b. Contractor Quality Control Program (CQCP). The Contractor shall describe the CQCP in a
written document that shall be reviewed and approved by the RPR prior to the start of any production,
construction, or off-site fabrication. The written CQCP shall be submitted to the RPR for review and
approval at least \[ 10 \] calendar days before the CQCP Workshop. CQCP and QC
testing laboratory must be approved in writing by the RPR prior to the Notice to Proceed (NTP).
************************************************************************************
The Engineer should choose an adequate period for review. Submittal of the written
CQCP will allow the Engineer to review the contents and make suggestions prior to
the CQCP Workshop.
Submittal of the written CQCP prior to the start of work will allow for detailed
discussion of the requirements before the NTP is issued.
When selecting the required days for the Contractor to submit the CQCP, adequate
time should be allowed for the CQCP
Construction Management Plan (CMP).
************************************************************************************
The CQCP shall be organized to address, as a minimum, the following:
1. QC organization and resumes of key staff
2. Project progress schedule
3. Submittals schedule
4. Inspection requirements
5. QC testing plan
6. Documentation of QC activities and distribution of QC reports
Item C-100 Contractor Quality Control Program (CQCP) 66
12/21/2018 AC 150/5370-10H
7. Requirements for corrective action when QC and/or QA acceptance criteria are not met
8. Material quality and construction means and methods. Address all elements applicable to the
project that affect the quality of the pavement structure including subgrade, subbase, base,
and surface course. Some elements that must be addressed include, but is not limited to mix
design, aggregate grading, stockpile management, mixing and transporting, placing and
finishing, quality control testing and inspection, smoothness, laydown plan, equipment, and
temperature management plan.
The Contractor must add any additional elements to the CQCP that is necessary to adequately control all
production and/or construction processes required by this contract.
100-3 CQCP organization. The CQCP shall be implemented by the establishment of a QC organization.
An organizational chart shall be developed to show all QC personnel, their authority, and how these
personnel integrate with other management/production and construction functions and personnel.
The organizational chart shall identify all QC staff by name and function, and shall indicate the total staff
required to implement all elements of the CQCP, including inspection and testing for each item of work.
If necessary, different technicians can be used for specific inspection and testing functions for different
items of work. If an outside organization or independent testing laboratory is used for implementation of
all or part of the CQCP, the personnel assigned shall be subject to the qualification requirements of
paragraphs 100-03a and 100-03b. The organizational chart shall indicate which personnel are Contractor
employees and which are provided by an outside organization.
The QC organization shall, as a minimum, consist of the following personnel:
a. Program Administrator. The Contractor Quality Control Program Administrator (CQCPA) must
be a full-time \[ on-site \] employee of the Contractor, or a consultant engaged by the Contractor. The
CQCPA must have a minimum of five (5) years of experience in QC pavement construction with prior
QC experience on a project of comparable size and scope as the contract.
Included in the five (5) years of paving/QC experience, the CQCPA must meet at least one of the
following requirements:
(1) Professional Engineer with one (1) year of airport paving experience.
(2) Engineer-in-training with two (2) years of airport paving experience.
(3) National Institute for Certification in Engineering Technologies (NICET) Civil Engineering
Technology Level IV with three (3) years of airport paving experience.
(4) An individual with four (4) years of airport paving experience, with a Bachelor of Science
Degree in Civil Engineering, Civil Engineering Technology or Construction.
The CQCPA must have full authority to institute any and all actions necessary for the successful
implementation of the CQCP to ensure compliance with the contract plans and technical specifications.
The CQCPA authority must include the ability to immediately stop production until materials and/or
processes are in compliance with contract specifications. The CQCPA must report directly to a principal
officer of the construction firm. The CQCPA may supervise the Quality Control Program on more than
one project provided that person can be at the job site within two (2) hours after being notified of a
problem.
************************************************************************************
If the project is of sufficient scope and size to warrant a full time, on-site CQCPA,
modify paragraph 100-03a accordingly.
************************************************************************************
Item C-100 Contractor Quality Control Program (CQCP) 67
12/21/2018 AC 150/5370-10H
b. QC technicians. A sufficient number of QC technicians necessary to adequately implement the
CQCP must be provided. These personnel must be either Engineers, engineering technicians, or
experienced craftsman with qualifications in the appropriate field equivalent to NICET Level II in Civil
Engineering Technology or higher, and shall have a minimum of two (2) years of experience in their area
of expertise.
The QC technicians must report directly to the CQCPA and shall perform the following functions:
(1) Inspection of all materials, construction, plant, and equipment for conformance to the
technical specifications, and as required by paragraph 100-6.
(2) Performance of all QC tests as required by the technical specifications and paragraph100-8.
(3) Performance of tests for the RPR when required by the technical specifications.
Certification at an equivalent level of qualification and experience by a state or nationally recognized
organization will be acceptable in lieu of NICET certification.
c. Staffing levels. The Contractor shall provide sufficient qualified QC personnel to monitor each
work activity at all times. Where material is being produced in a plant for incorporation into the work,
separate plant and field technicians shall be provided at each plant and field placement location. The
scheduling and coordinating of all inspection and testing must match the type and pace of work activity.
The CQCP shall state where different technicians will be required for different work elements.
100-4 Project progress schedule. Critical QC activities must be shown on the project schedule as
required by Section 80, paragraph 80-03, Execution and Progress.
100-5 Submittals schedule. The Contractor shall submit a detailed listing of all submittals (for example,
mix designs, material certifications) and shop drawings required by the technical specifications. The
listing can be developed in a spreadsheet format and shall include as a minimum:
a. Specification item number
b. Item description
c. Description of submittal
d. Specification paragraph requiring submittal
e. Scheduled date of submittal
100-6 Inspection requirements. QC inspection functions shall be organized to provide inspections for all
definable features of work, as detailed below. All inspections shall be documented by the Contractor as
specified by paragraph 100-9.
Inspections shall be performed as needed to ensure continuing compliance with contract requirements
until completion of the particular feature of work. Inspections shall include the following minimum
requirements:
a. During plant operation for material production, QC test results and periodic inspections shall be
used to ensure the quality of aggregates and other mix components, and to adjust and control mix
proportioning to meet the approved mix design and other requirements of the technical specifications. All
equipment used in proportioning and mixing shall be inspected to ensure its proper operating condition.
The CQCP shall detail how these and other QC functions will be accomplished and used.
b. During field operations, QC test results and periodic inspections shall be used to ensure the quality
of all materials and workmanship. All equipment used in placing, finishing, and compacting shall be
inspected to ensure its proper operating condition and to ensure that all such operations are in
conformance to the technical specifications and are within the plan dimensions, lines, grades, and
Item C-100 Contractor Quality Control Program (CQCP) 68
12/21/2018 AC 150/5370-10H
tolerances specified. The CQCP shall document how these and other QC functions will be accomplished
and used.
100-7 Contractor QC testing facility.
a. For projects that include Item P-401, Item P-403, and Item P-404, the Contractor shall ensure
facilities, including all necessary equipment, materials, and current reference standards, are provided that
meet requirements in the following paragraphs of ASTM D3666, Standard Specification for Minimum
Requirements for Agencies Testing and Inspecting Road and Paving Materials:
8.1.3 Equipment Calibration and Checks;
8.1.9 Equipment Calibration, Standardization, and Check Records;
8.1.12 Test Methods and Procedures
b. For projects that include P-501, the Contractor shall ensure facilities, including all necessary
equipment, materials, and current reference standards, are provided that meet requirements in the
following paragraphs of ASTM C1077, Standard Practice for Agencies Testing Concrete and Concrete
Aggregates for Use in Construction and Criteria for Testing Agency Evaluation:
7 Test Methods and Procedures
8 Facilities, Equipment, and Supplemental Procedures
100-8 QC testing plan. As a part of the overall CQCP, the Contractor shall implement a QC testing plan,
as required by the technical specifications. The testing plan shall include the minimum tests and test
frequencies required by each technical specification Item, as well as any additional QC tests that the
Contractor deems necessary to adequately control production and/or construction processes.
The QC testing plan can be developed in a spreadsheet fashion and shall, as a minimum, include the
following:
a. Specification item number (e.g., P-401)
b. Item description (e.g., Hot Mix Asphalt Pavements)
c. Test type (e.g., gradation, grade, asphalt content)
d. Test standard (e.g., ASTM or American Association of State Highway and Transportation Officials
(AASHTO) test number, as applicable)
e. Test frequency (e.g., as required by technical specifications or minimum frequency when
requirements are not stated)
f. Responsibility (e.g., plant technician)
g. Control requirements (e.g., target, permissible deviations)
The QC testing plan shall contain a statistically-based procedure of random sampling for acquiring test
samples in accordance with ASTM D3665. The RPR shall be provided the opportunity to witness QC
sampling and testing.
All QC test results shall be documented by the Contractor as required by paragraph 100-9.
100-9 Documentation. The Contractor shall maintain current QC records of all inspections and tests
performed. These records shall include factual evidence that the required QC inspections or tests have
been performed, including type and number of inspections or tests involved; results of inspections or
tests; nature of defects, deviations, causes for rejection, etc.; proposed remedial action; and corrective
actions taken.
Item C-100 Contractor Quality Control Program (CQCP) 69
12/21/2018 AC 150/5370-10H
These records must cover both conforming and defective or deficient features, and must include a
statement that all supplies and materials incorporated in the work are in full compliance with the terms of
the contract. Legible copies of these records shall be furnished to the RPR daily. The records shall cover
all work placed subsequent to the previously furnished records and shall be verified and signed by the
CQCPA.
Contractor QC records required for the contract shall include, but are not necessarily limited to, the
following records:
a. Daily inspection reports. Each Contractor QC technician shall maintain a daily log of all
shall provide factual evidence that continuous QC inspections have been performed and shall, as a
minimum, include the following:
(1) Technical specification item number and description
(2) Compliance with approved submittals
(3) Proper storage of materials and equipment
(4) Proper operation of all equipment
(5) Adherence to plans and technical specifications
(6) Summary of any necessary corrective actions
(7) Safety inspection.
\[ (8) Photographs and/or video \]
The daily inspection reports shall identify all QC inspections and QC tests conducted, results of
inspections, location and nature of defects found, causes for rejection, and remedial or corrective actions
taken or proposed.
The daily inspection reports shall be signed by the responsible QC technician and the CQCPA. The RPR
shall be provided at least one copy of each daily inspection report on the work day following the day of
record. When QC inspection and test results are recorded and transmitted electronically, the results must
be archived.
b. Daily test reports. The Contractor shall be responsible for establishing a system that will record
all QC test results. Daily test reports shall document the following information:
(1) Technical specification item number and description
(2) Test designation
(3) Location
(4) Date of test
(5) Control requirements
(6) Test results
(7) Causes for rejection
(8) Recommended remedial actions
(9) Retests
RPR
work period. When required by the technical specifications, the Contractor shall maintain statistical QC
charts. When QC daily test results are recorded and transmitted electronically, the results must be
archived.
100-10 Corrective action requirements. The CQCP shall indicate the appropriate action to be taken
when a process is deemed, or believed, to be out of control (out of tolerance) and detail what action will
Item C-100 Contractor Quality Control Program (CQCP) 70
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be taken to bring the process into control. The requirements for corrective action shall include both
general requirements for operation of the CQCP as a whole, and for individual items of work contained in
the technical specifications.
The CQCP shall detail how the results of QC inspections and tests will be used for determining the need
for corrective action and shall contain clear rules to gauge when a process is out of control and the type of
correction to be taken to regain process control.
When applicable or required by the technical specifications, the Contractor shall establish and use
statistical QC charts for individual QC tests. The requirements for corrective action shall be linked to the
control charts.
100-11 Inspection and/or observations by the RPR. All items of material and equipment are subject to
inspection and/or observation by the RPR at the point of production, manufacture or shipment to
determine if the Contractor, producer, manufacturer or shipper maintains an adequate QC system in
conformance with the requirements detailed here and the applicable technical specifications and plans. In
addition, all items of materials, equipment and work in place shall be subject to inspection and/or
observation by the RPR at the site for the same purpose.
Inspection and/or observations by the RPR does not relieve the Contractor of performing QC inspections
of either on-site or off-
100-12 Noncompliance.
a. The Resident Project Representative (RPR) will provide written notice to the Contractor of any
noncompliance with their CQCP. After receipt of such notice, the Contractor must take corrective action.
b. When QC activities do not comply with either the CQCP or the contract provisions or when the
Contractor fails to properly operate and maintain an effective CQCP, and no effective corrective actions
have been taken after notification of non-compliance, the RPR will recommend the Owner take the
following actions:
(1) Order the Contractor to replace ineffective or unqualified QC personnel or subcontractors
and/or
(2) Order the Contractor to stop operations until appropriate corrective actions are taken.
METHOD OF MEASUREMENT
100-13 Basis of measurement and payment. \[Not Used\] \[Contractor Quality Control Program (CQCP)
is for the personnel, tests, facilities and documentation required to implement the CQCP. The CQCP will
be paid as a lump sum with the following schedule of partial payments:\]
\[ a. With first pay request, 25% with approval of CQCP and
completion of the Quality Control (QC)/Quality Assurance (QA)
workshop.
b. When 25% or more of the original contract is earned, an
additional 25%.
c. When 50% or more of the original contract is earned, an
additional 20%.
d. When 75% or more of the original contract is earned, an
additional 20%
e. After final inspection and acceptance of project, the final
10%. \]
Item C-100 Contractor Quality Control Program (CQCP) 71
12/21/2018 AC 150/5370-10H
************************************************************************************
The payment schedule and percentages of payment can be altered based on the size
and complexity of the project.
************************************************************************************
BASIS OF PAYMENT
100-14 Payment will be made under:
\[ Item C-100 Contractor Quality Control Program (CQCP) \]
REFERENCES
The publications listed below form a part of this specification to the extent referenced. The publications
are referred to within the text by the basic designation only.
National Institute for Certification in Engineering Technologies (NICET)
ASTM International (ASTM)
ASTM C1077 Standard Practice for Agencies Testing Concrete and Concrete
Aggregates for Use in Construction and Criteria for Testing Agency
Evaluation
ASTM D3665 Standard Practice for Random Sampling of Construction Materials
ASTM D3666 Standard Specification for Minimum Requirements for Agencies Testing
and Inspecting Road and Paving Materials
END OF ITEM C-100
Item C-100 Contractor Quality Control Program (CQCP) 72
12/21/2018 AC 150/5370-10H
Item C-102 Temporary Air and Water Pollution, Soil Erosion, and Siltation Control
DESCRIPTION
************************************************************************************
The Engineer may add or edit this item as necessary to address any temporary
erosion control means and methods required by Federal, state or local authorities.
The Engineer shall place all erosion control devices outside the safety areas of active
runways or taxiways. All erosion control devices located within a runway safety
area must be removed prior to re-activation of the runway or taxiway and upon
approval of the RPR.
Refer to advisory circular (AC) 150/5200-33, Hazardous Wildlife Attractants on or
Near Airports, and the FAA/USDA Wildlife Hazard Management at Airports, A
Manual for Airport Personnel, for information on hazardous wildlife attractants.
The documents are available at the following website:
www.faa.gov/airports/airport_safety/wildlife/.
Coordinate modifications in accordance with Order 5300.1.
************************************************************************************
102-1. This item shall consist of temporary control measures as shown on the plans or as ordered by the
Resident Project Representative (RPR) during the life of a contract to control pollution of air and water,
soil erosion, and siltation through the use of silt fences, berms, dikes, dams, sediment basins, fiber mats,
gravel, mulches, grasses, slope drains, and other erosion control devices or methods.
Temporary erosion control shall be in accordance with the approved erosion control plan; the approved
Construction Safety and Phasing Plan (CSPP) and AC 150/5370-2, Operational Safety on Airports
During Construction. The temporary erosion control measures contained herein shall be coordinated with
the permanent erosion control measures specified as part of this contract to the extent practical to assure
economical, effective, and continuous erosion control throughout the construction period.
Temporary control may include work outside the construction limits such as borrow pit operations,
equipment and material storage sites, waste areas, and temporary plant sites.
Temporary control measures shall be designed, installed and maintained to minimize the creation of
wildlife attractants that have the potential to attract hazardous wildlife on or near public-use airports.
MATERIALS
102-2.1 Grass. Grass that will not compete with the grasses sown later for permanent cover per Item T-
901shall be a quick-growing species (such as ryegrass, Italian ryegrass, or cereal grasses) suitable to the
area providing a temporary cover. Selected grass species shall not create a wildlife attractant.
102-2.2 Mulches. Mulches may be hay, straw, fiber mats, netting, bark, wood chips, or other suitable
material reasonably clean and free of noxious weeds and deleterious materials per Item T-908. Mulches
shall not create a wildlife attractant.
Item C-102 Temporary Air and Water Pollution, Soil Erosion, and Siltation Control 73
12/21/2018 AC 150/5370-10H
102-2.3 Fertilizer. Fertilizer shall be a standard commercial grade and shall conform to all federal and
state regulations and to the standards of the Association of Official Agricultural Chemists.
102-2.4 Slope drains. Slope drains may be constructed of pipe, fiber mats, rubble, concrete, asphalt, or
other materials that will adequately control erosion.
102-2.5 Silt fence. Silt fence shall consist of polymeric filaments which are formed into a stable network
such that filaments retain their relative positions. Synthetic filter fabric shall contain ultraviolet ray
inhibitors and stabilizers to provide a minimum of six months of expected usable construction life. Silt
fence shall meet the requirements of ASTM D6461.
102-2.6 Other. All other materials shall meet commercial grade standards and shall be approved by the
RPR before being incorporated into the project.
CONSTRUCTION REQUIREMENTS
102-3.1 General. In the event of conflict between these requirements and pollution control laws, rules, or
regulations of other federal, state, or local agencies, the more restrictive laws, rules, or regulations shall
apply.
The RPR shall be responsible for assuring compliance to the extent that construction practices,
construction operations, and construction work are involved.
************************************************************************************
Some states, municipalities, and pollution control authorities have very specific
regulations for air and water pollution controls. Check state and local
requirements.
************************************************************************************
102-3.2 Schedule. Prior to the start of construction, the Contractor shall submit schedules in accordance
with the approved Construction Safety and Phasing Plan (CSPP) and the plans for accomplishment of
temporary and permanent erosion control work for clearing and grubbing; grading; construction; paving;
and structures at watercourses. The Contractor shall also submit a proposed method of erosion and dust
control on haul roads and borrow pits and a plan for disposal of waste materials. Work shall not be started
until the erosion control schedules and methods of operation for the applicable construction have been
accepted by the RPR.
102-3.3 Construction details. The Contractor will be required to incorporate all permanent erosion
control features into the project at the earliest practicable time as outlined in the plans and approved
CSPP. Except where future construction operations will damage slopes, the Contractor shall perform the
permanent seeding and mulching and other specified slope protection work in stages, as soon as
substantial areas of exposed slopes can be made available. Temporary erosion and pollution control
measures will be used to correct conditions that develop during construction that were not foreseen during
the design stage; that are needed prior to installation of permanent control features; or that are needed
temporarily to control erosion that develops during normal construction practices, but are not associated
with permanent control features on the project.
Where erosion may be a problem, schedule and perform clearing and grubbing operations so that grading
operations and permanent erosion control features can follow immediately if project conditions permit.
Temporary erosion control measures are required if permanent measures cannot immediately follow
grading operations. The RPR shall limit the area of clearing and grubbing, excavation, borrow, and
keeping the finish grading, mulching, seeding, and other such permanent control measures current with
Item C-102 Temporary Air and Water Pollution, Soil Erosion, and Siltation Control 74
12/21/2018 AC 150/5370-10H
the accepted schedule. If seasonal limitations make such coordination unrealistic, temporary erosion
control measures shall be taken immediately to the extent feasible and justified as directed by the RPR.
The Contractor shall provide immediate permanent or temporary pollution control measures to minimize
contamination of adjacent streams or other watercourses, lakes, ponds, or other areas of water
impoundment as directed by the RPR. If temporary erosion and pollution control measures are required
work as scheduled or directed by the RPR, the work shall be performed by the Contractor and the cost
shall be incidental to this item.
The RPR may increase or decrease the area of erodible earth material that can be exposed at any time
based on an analysis of project conditions.
The erosion control features installed by the Contractor shall be maintained by the Contractor during the
construction period.
Provide temporary structures whenever construction equipment must cross watercourses at frequent
intervals. Pollutants such as fuels, lubricants, bitumen, raw sewage, wash water from concrete mixing
operations, and other harmful materials shall not be discharged into any waterways, impoundments or into
natural or manmade channels.
************************************************************************************
Coordinate with the approved CSPP and wildlife hazard assessment plan.
Check state and local requirements for Stormwater Prevention Plan Best
management practices.
************************************************************************************
102-3.4 Installation, maintenance and removal of silt fence. Silt fences shall extend a minimum of 16
inches (41 cm) and a maximum of 34 inches (86 cm) above the ground surface. Posts shall be set no more
than 10 feet (3 m) on center. Filter fabric shall be cut from a continuous roll to the length required
minimizing joints where possible. When joints are necessary, the fabric shall be spliced at a support post
with a minimum 12-inch (300-mm) overlap and securely sealed. A trench shall be excavated
approximately 4 inches (100 mm) deep by 4 inches (100 mm) wide on the upslope side of the silt fence.
The trench shall be backfilled and the soil compacted over the silt fence fabric. The Contractor shall
remove and dispose of silt that accumulates during construction and prior to establishment of permanent
erosion control. The fence shall be maintained in good working condition until permanent erosion control
is established. Silt fence shall be removed upon approval of the RPR.
METHOD OF MEASUREMENT
102-4.1 Temporary erosion and pollution control work required will be performed as scheduled or
directed by the RPR. Completed and accepted work will be measured as follows:
a. Temporary seeding and mulching will be measured by the square yard (square meter).
b. Temporary slope drains will be measured by the linear foot (meter).
c. Temporary benches, dikes, dams, and sediment basins will be measured by the cubic yard (cubic
meter) of excavation performed, including necessary cleaning of sediment basins, and the cubic yard
(cubic meter) of embankment placed as directed by the RPR.
d. All fertilizing will be measured by the ton (kg).
Item C-102 Temporary Air and Water Pollution, Soil Erosion, and Siltation Control 75
12/21/2018 AC 150/5370-10H
e. Installation and removal of silt fence will be measured by the \[ linear foot (meter) \]
\[ Lump sum \].
102-4.2 Control work performed for protection of construction areas outside the construction limits, such
as borrow and waste areas, haul roads, equipment and material storage sites, and temporary plant sites,
will not be measured and paid for directly but shall be considered as a subsidiary obligation of the
Contractor.
BASIS OF PAYMENT
102-5.1 Accepted quantities of temporary water pollution, soil erosion, and siltation control work ordered
by the RPR and measured as provided in paragraph 102-4.1 will be paid for under:
Item C-102-5.1a Temporary seeding and mulching - per square yard (square meter)
Item C-102-5.1b Temporary slope drains - per linear foot (meter)
Item C-102-5.1c Temporary benches, dikes, dams and sediment basins - per cubic yard (cubic
meter)
Item C-102-5.1d Fertilizing - per ton (kg)
Item C-102-5.1e Installation and removal of silt fence \[ per linear feet (meter) \]
\[ lump sum \]
Where other directed work falls within the specifications for a work item that has a contract price, the
units of work shall be measured and paid for at the contract unit price bid for the various items.
Temporary control features not covered by contract items that are ordered by the RPR will be paid for in
accordance with Section 90, paragraph 90-05 Payment for Extra Work.
REFERENCES
The publications listed below form a part of this specification to the extent referenced. The publications
are referred to within the text by the basic designation only.
Advisory Circulars (AC)
AC 150/5200-33 Hazardous Wildlife Attractants on or Near Airports
AC 150/5370-2 Operational Safety on Airports During Construction
ASTM International (ASTM)
ASTM D6461 Standard Specification for Silt Fence Materials
United States Department of Agriculture (USDA)
FAA/USDA Wildlife Hazard Management at Airports, A Manual for Airport Personnel
END OF ITEM C-102
Item C-102 Temporary Air and Water Pollution, Soil Erosion, and Siltation Control 76
12/21/2018 AC 150/5370-10H
Item C-105 Mobilization
105-1 Description. This item of work shall consist of, but is not limited to, work and operations
necessary for the movement of personnel, equipment, material and supplies to and from the project site
for work on the project except as provided in the contract as separate pay items.
105-2 Mobilization limit. Mobilization shall be limited to \[ 10 \] percent of the total project cost.
***********************************************************************************
Coordinate with Section 20, paragraph 20-03, Contents of Proposal Forms. A
percentage cap based on overall project price such as any mobilization costs over
10% of the project total must be documented and will be paid on an as-incurred
basis. Any non-incurred costs will not be paid.
***********************************************************************************
105-3 Posted notices. Prior to commencement of construction activities, the Contractor must post the
following documents in a prominent and accessible place where they may be easily viewed by all
employees of the prime Contractor and by all employees of subcontractors engaged by the prime
Contractor: Equal Employment Opportunity (EEO)
in accordance with the Office of Federal Contract Compliance Programs Executive Order 11246, as
amended; Davis Bacon Wage Poster (WH 1321) - DOL Notice to All Employees Poster; and
Applicable Davis-Bacon Wage Rate Determination. These notices must remain posted until final
acceptance of the work by the Owner.
************************************************************************************
The Owner may include additional posted notices as required by local and State
law. Links to the posters available at: https://www.faa.gov/airports/engineering/
************************************************************************************
105-4 Engineer/RPR field office. \[ The Contractor shall provide dedicated space
for the use of the field RPR and inspectors, as a field office for the
duration of the project. This space shall be located conveniently near
the construction and shall be separate from any space used by the
Contractor. The Contractor shall furnish water, sanitary facilities,
heat, air conditioning, and electricity in accordance with local
building codes. \] \[ An Engineer/RPR field office is not required. \]
************************************************************************************
Requirements for specifying the Engineer/RPR field office should be coordinated
with the Owner and the Engineer/RPR since such facilities are not needed for all
airport construction projects. If a field office is required for the project, a separate
line item for payment may be established. Other equipment may be appropriate
with approval of the owner based on the size and duration of the project.
************************************************************************************
Item C-105 Mobilization 77
12/21/2018 AC 150/5370-10H
METHOD OF MEASUREMENT
105-5 Basis of measurement and payment.
partial payments will be allowed as follows:
\[ a. With first pay request, 25%.
b. When 25% or more of the original contract is earned, an
additional 25%.
c. When 50% or more of the original contract is earned, an
additional 40%.
d. After Final Inspection, Staging area clean-up and delivery of all
Project Closeout materials as required by Section 90, paragraph 90-11,
Contractor Final Project Documentation, the final 10%. \]
************************************************************************************
The payment schedule and percentages of payment can be altered based on the size
and complexity of the project.
************************************************************************************
BASIS OF PAYMENT
105-6 Payment will be made under:
\[ Item C-105 Mobilization \]
************************************************************************************
Item Mobilization may be added to project at Owners discretion. Rather than
paying Contractor 100% of mobilization on first pay request, many Owners have
found a payment schedule to be an effective way to reimburse Contractor for
mobilization and demobilization. It is recommended that the final 10% of this bid
item not be paid until the Contractor has cleaned up the project staging area. The
payment schedule can be altered, e.g., on small projects may not be appropriate to
have more than two (2) payments.
************************************************************************************
REFERENCES
The publications listed below form a part of this specification to the extent referenced. The publications
are referred to within the text by the basic designation only.
Office of Federal Contract Compliance Programs (OFCCP)
Executive Order 11246, as amended
EEOC-P/E-1 Equal Employment Opportunity is the Law Poster
Item C-105 Mobilization 78
12/21/2018 AC 150/5370-10H
United States Department of Labor, Wage and Hour Division (WHD)
WH 1321 Employee Rights under the Davis-Bacon Act Poster
END OF ITEM C-105
Item C-105 Mobilization 79
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Page Intentionally Blank
Item C-105 Mobilization 80
12/21/2018 AC 150/5370-10H
\[ Item C-110 Method of Estimating Percentage of Material Within
Specification Limits (PWL) \]
************************************************************************************
Item C-110 should be deleted in its entirety when Item P-401, Item P-501, and/or
Item P-404 are not required. On very small projects, or on projects that are
maintenance repair type projects, PWL may not be appropriate. The PWL concept
works best when sufficient material is placed to have at least one lot per day.
Spreadsheets for PWL calculations are available at the following website:
http://www.faa.gov/airports/engineering/design_software/.
Use Engineering Brief (EB) 57 Extended Q-Value Table for Estimating Percent of
Lot Within Limits (PWL) and the MS Excel PWL Table when the number of
samples (n) is greater than 10. The EBs are available at the following website:
http://www.faa.gov/airports/engineering/engineering_briefs/.
************************************************************************************
110-1 General. When the specifications provide for acceptance of material based on the method of
estimating percentage of material within specification limits (PWL), the PWL will be determined in
accordance with this section. All test results for a lot will be analyzed statistically to determine the total
estimated percent of the lot that is within specification limits. The PWL is computed using the sample
average (X) and sample standard deviation (S) of the specified number (n) of sublots for the lot and the
n
specification tolerance limits, L for lower and U for upper, for the particular acceptance parameter. From
these values, the respective Quality index, Q for Lower Quality Index and/or Q for Upper Quality
LU
Index, is computed and the PWL for the lot for the specified n is determined from Table 1. All
specification limits specified in the technical sections shall be absolute values. Test results used in the
calculations shall be to the significant figure given in the test procedure.
There is some degree of uncertainty (risk) in the measurement for acceptance because only a small
fraction of production material (the population) is sampled and tested. This uncertainty exists because all
risk is the probability that material produced at the acceptable quality level is rejected or subjected to a
is accepted.
It is the intent of this section to inform the Contractor that, in order to consistently offset the Contractor
risk for material evaluated, production quality (using population average and population standard
deviation) must be maintained at the acceptable quality specified or higher. In all cases, it is the
responsibility of the Contractor to produce at quality levels that will meet the specified acceptance criteria
when sampled and tested at the frequencies specified.
110-2 Method for computing PWL. The computational sequence for computing PWL is as follows:
a. Divide the lot into n sublots in accordance with the acceptance requirements of the specification.
b. Locate the random sampling position within the sublot in accordance with the requirements of the
specification.
Item C-110 Method of Estimating Percentage of Material Within Specification Limits (PWL) 81
12/21/2018 AC 150/5370-10H
c. Make a measurement at each location, or take a test portion and make the measurement on the test
portion in accordance with the testing requirements of the specification.
d. Find the sample average (X) for all sublot test values within the lot by using the following formula:
X = (x + x + x + . . .x) / n
123n
Where: X = Sample average of all sublot test values within a lot
x, x,. . .x= Individual sublot test values
12 n
n = Number of sublot test values
e. Find the sample standard deviation (S) by use of the following formula:
n
22221/2
S = \[(d + d + d + . . .d)/(n-1)\]
n123n
Where: S = Sample standard deviation of the number of sublot test values in the set
n
d, d, . . .d = Deviations of the individual sublot test values x, x
12n12
value X
that is: d = (x - X), d = (x - = (x - X)
1122nn
n = Number of sublot test values
f. For single sided specification limits (i.e., L only), compute the Lower Quality Index Q by use of
L
the following formula:
Q = (X - L) / S
Ln
Where: L = specification lower tolerance limit
Estimate the percentage of material within limits (PWL) by entering Table 1 with Q, using the
L
column appropriate to the total number (n) of measurements. If the value of Q falls between values
L
shown on the table, use the next higher value of PWL.
g. For double-sided specification limits (i.e., L and U), compute the Quality Indexes Q and Q by
LU
use of the following formulas:
Q = (X - L) / S
Ln
and
Q = (U - X) / S
Un
Where: L and U = specification lower and upper tolerance limits
Estimate the percentage of material between the lower (L) and upper (U) tolerance limits (PWL) by
entering Table 1 separately with Q and Q, using the column appropriate to the total number (n) of
LU
measurements, and determining the percent of material above P and percent of material below P for
LU
each tolerance limit. If the values of Q fall between values shown on the table, use the next higher value
L
of P or P. Determine the PWL by use of the following formula:
LU
PWL = (P + P) - 100
UL
Where: P = percent within lower specification limit
L
P = percent within upper specification limit
U
Item C-110 Method of Estimating Percentage of Material Within Specification Limits (PWL) 82
12/21/2018 AC 150/5370-10H
EXAMPLE OF PWL CALCULATION
Project: Example Project
Test Item: Item P-401, Lot A.
A. PWL Determination for Mat Density.
1. Density of four random cores taken from Lot A.
A-1 = 96.60
A-2 = 97.55
A-3 = 99.30
A-4 = 98.35
n = 4
2. Calculate average density for the lot.
X = (x + x + x + . . .x) / n
123n
X = (96.60 + 97.55 + 99.30 + 98.35) / 4
X = 97.95% density
3. Calculate the standard deviation for the lot.
22221/2
S = \[((96.60 - 97.95) + (97.55 - 97.95) +(99.30 -97.95) + (98.35 -97.95))) / (4 - 1)\]
n
1/2
S = \[(1.82 + 0.16 + 1.82 + 0.16) / 3\]
n
S = 1.15
n
4. Calculate the Lower Quality Index Q for the lot. (L=96.3)
L
Q = (X -L) / S
Ln
Q = (97.95 - 96.30) / 1.15
L
Q = 1.4348
L
5. Determine PWL by entering Table 1 with Q= 1.44 and n= 4.
L
PWL = 98
B. PWL Determination for Air Voids.
1. Air Voids of four random samples taken from Lot A.
A-1 = 5.00
A-2 = 3.74
A-3 = 2.30
A-4 = 3.25
2. Calculate the average air voids for the lot.
X = (x + x + x . . .n) / n
123
X = (5.00 + 3.74 + 2.30 + 3.25) / 4
X = 3.57%
3. Calculate the standard deviation S for the lot.
n
22221/2
S = \[((3.57 - 5.00) + (3.57 - 3.74) + (3.57 - 2.30) + (3.57 -3.25)) / (4 - 1)\]
n
1/2
S = \[(2.04 + 0.03 + 1.62 + 0.10) / 3\]
n
Item C-110 Method of Estimating Percentage of Material Within Specification Limits (PWL) 83
12/21/2018 AC 150/5370-10H
S = 1.12
n
4. Calculate the Lower Quality Index Q for the lot. (L= 2.0)
L
Q = (X - L) / S
Ln
Q = (3.57 - 2.00) / 1.12
L
Q = 1.3992
L
5. Determine P by entering Table 1 with Q = 1.41 and n = 4.
LL
P = 97
L
6. Calculate the Upper Quality Index Q for the lot. (U= 5.0)
U
Q = (U - X) / S
Un
Q = (5.00 - 3.57) / 1.12
U
Q = 1.2702
U
7. Determine P by entering Table 1 with Q = 1.29 and n = 4.
UU
P = 93
U
8. Calculate Air Voids PWL
PWL = (P + P) - 100
LU
PWL = (97 + 93) - 100 = 90
EXAMPLE OF OUTLIER CALCULATION (REFERENCE ASTM E178)
Project: Example Project
Test Item: Item P-401, Lot A.
A. Outlier Determination for Mat Density.
1. Density of four random cores taken from Lot A arranged in descending order.
A-3 = 99.30
A-4 = 98.35
A-2 = 97.55
A-1 = 96.60
2. From ASTM E178, Table 1, for n=4 an upper 5% significance level, the critical value for test
criterion = 1.463.
3. Use average density, standard deviation, and test criterion value to evaluate density measurements.
a. For measurements greater than the average:
If (measurement - average)/(standard deviation) is less than test criterion,
then the measurement is not considered an outlier.
For A-3, check if (99.30 - 97.95) / 1.15 is greater than 1.463.
Since 1.174 is less than 1.463, the value is not an outlier.
b. For measurements less than the average:
If (average - measurement)/(standard deviation) is less than test criterion,
then the measurement is not considered an outlier.
For A-1, check if (97.95 - 96.60) / 1.15 is greater than 1.463.
Item C-110 Method of Estimating Percentage of Material Within Specification Limits (PWL) 84
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Since 1.435 is less than 1.463, the value is not an outlier.
Note: In this example, a measurement would be considered an outlier if the density were:
Greater than (97.95 + 1.463 × 1.15) = 99.63%
OR
less than (97.95 - 1.463 × 1.15) = 96.27%.
Table 1. Table for Estimating Percent of Lot Within Limits (PWL)
Percent Within Positive Values of Q (Q and Q)
LU
Limits
n=3 n=4 n=5 n=6 n=7 n=8 n=9 n=10
(P and P)
LU
99 1.1541 1.4700 1.6714 1.8008 1.8888 1.9520 1.9994 2.0362
98 1.1524 1.4400 1.6016 1.6982 1.7612 1.8053 1.8379 1.8630
97 1.1496 1.4100 1.5427 1.6181 1.6661 1.6993 1.7235 1.7420
96 1.1456 1.3800 1.4897 1.5497 1.5871 1.6127 1.6313 1.6454
95 1.1405 1.3500 1.4407 1.4887 1.5181 1.5381 1.5525 1.5635
94 1.1342 1.3200 1.3946 1.4329 1.4561 1.4717 1.4829 1.4914
93 1.1269 1.2900 1.3508 1.3810 1.3991 1.4112 1.4199 1.4265
92 1.1184 1.2600 1.3088 1.3323 1.3461 1.3554 1.3620 1.3670
91 1.1089 1.2300 1.2683 1.2860 1.2964 1.3032 1.3081 1.3118
90 1.0982 1.2000 1.2290 1.2419 1.2492 1.2541 1.2576 1.2602
89 1.0864 1.1700 1.1909 1.1995 1.2043 1.2075 1.2098 1.2115
88 1.0736 1.1400 1.1537 1.1587 1.1613 1.1630 1.1643 1.1653
87 1.0597 1.1100 1.1173 1.1192 1.1199 1.1204 1.1208 1.1212
86 1.0448 1.0800 1.0817 1.0808 1.0800 1.0794 1.0791 1.0789
85 1.0288 1.0500 1.0467 1.0435 1.0413 1.0399 1.0389 1.0382
84 1.0119 1.0200 1.0124 1.0071 1.0037 1.0015 1.0000 0.9990
83 0.9939 0.9900 0.9785 0.9715 0.9671 0.9643 0.9624 0.9610
82 0.9749 0.9600 0.9452 0.9367 0.9315 0.9281 0.9258 0.9241
81 0.9550 0.9300 0.9123 0.9025 0.8966 0.8928 0.8901 0.8882
80 0.9342 0.9000 0.8799 0.8690 0.8625 0.8583 0.8554 0.8533
79 0.9124 0.8700 0.8478 0.8360 0.8291 0.8245 0.8214 0.8192
78 0.8897 0.8400 0.8160 0.8036 0.7962 0.7915 0.7882 0.7858
77 0.8662 0.8100 0.7846 0.7716 0.7640 0.7590 0.7556 0.7531
76 0.8417 0.7800 0.7535 0.7401 0.7322 0.7271 0.7236 0.7211
75 0.8165 0.7500 0.7226 0.7089 0.7009 0.6958 0.6922 0.6896
74 0.7904 0.7200 0.6921 0.6781 0.6701 0.6649 0.6613 0.6587
73 0.7636 0.6900 0.6617 0.6477 0.6396 0.6344 0.6308 0.6282
72 0.7360 0.6600 0.6316 0.6176 0.6095 0.6044 0.6008 0.5982
71 0.7077 0.6300 0.6016 0.5878 0.5798 0.5747 0.5712 0.5686
70 0.6787 0.6000 0.5719 0.5582 0.5504 0.5454 0.5419 0.5394
69 0.6490 0.5700 0.5423 0.5290 0.5213 0.5164 0.5130 0.5105
68 0.6187 0.5400 0.5129 0.4999 0.4924 0.4877 0.4844 0.4820
67 0.5878 0.5100 0.4836 0.4710 0.4638 0.4592 0.4560 0.4537
66 0.5563 0.4800 0.4545 0.4424 0.4355 0.4310 0.4280 0.4257
65 0.5242 0.4500 0.4255 0.4139 0.4073 0.4030 0.4001 0.3980
64 0.4916 0.4200 0.3967 0.3856 0.3793 0.3753 0.3725 0.3705
63 0.4586 0.3900 0.3679 0.3575 0.3515 0.3477 0.3451 0.3432
62 0.4251 0.3600 0.3392 0.3295 0.3239 0.3203 0.3179 0.3161
61 0.3911 0.3300 0.3107 0.3016 0.2964 0.2931 0.2908 0.2892
60 0.3568 0.3000 0.2822 0.2738 0.2691 0.2660 0.2639 0.2624
59 0.3222 0.2700 0.2537 0.2461 0.2418 0.2391 0.2372 0.2358
58 0.2872 0.2400 0.2254 0.2186 0.2147 0.2122 0.2105 0.2093
57 0.2519 0.2100 0.1971 0.1911 0.1877 0.1855 0.1840 0.1829
56 0.2164 0.1800 0.1688 0.1636 0.1607 0.1588 0.1575 0.1566
55 0.1806 0.1500 0.1406 0.1363 0.1338 0.1322 0.1312 0.1304
54 0.1447 0.1200 0.1125 0.1090 0.1070 0.1057 0.1049 0.1042
53 0.1087 0.0900 0.0843 0.0817 0.0802 0.0793 0.0786 0.0781
52 0.0725 0.0600 0.0562 0.0544 0.0534 0.0528 0.0524 0.0521
51 0.0363 0.0300 0.0281 0.0272 0.0267 0.0264 0.0262 0.0260
50 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000
Item C-110 Method of Estimating Percentage of Material Within Specification Limits (PWL) 85
12/21/2018 AC 150/5370-10H
Percent
Negative Values of Q (Q and Q)
LU
Within
n=3 n=4 n=5 n=6 n=7 n=8 n=9 n=10
Limits
(P and P)
LU
49 -0.0363 -0.0300 -0.0281 -0.0272 -0.0267 -0.0264 -0.0262 -0.0260
48 -0.0725 -0.0600 -0.0562 -0.0544 -0.0534 -0.0528 -0.0524 -0.0521
47 -0.1087 -0.0900 -0.0843 -0.0817 -0.0802 -0.0793 -0.0786 -0.0781
46 -0.1447 -0.1200 -0.1125 -0.1090 -0.1070 -0.1057 -0.1049 -0.1042
45 -0.1806 -0.1500 -0.1406 -0.1363 -0.1338 -0.1322 -0.1312 -0.1304
44 -0.2164 -0.1800 -0.1688 -0.1636 -0.1607 -0.1588 -0.1575 -0.1566
43 -0.2519 -0.2100 -0.1971 -0.1911 -0.1877 -0.1855 -0.1840 -0.1829
42 -0.2872 -0.2400 -0.2254 -0.2186 -0.2147 -0.2122 -0.2105 -0.2093
41 -0.3222 -0.2700 -0.2537 -0.2461 -0.2418 -0.2391 -0.2372 -0.2358
40 -0.3568 -0.3000 -0.2822 -0.2738 -0.2691 -0.2660 -0.2639 -0.2624
39 -0.3911 -0.3300 -0.3107 -0.3016 -0.2964 -0.2931 -0.2908 -0.2892
38 -0.4251 -0.3600 -0.3392 -0.3295 -0.3239 -0.3203 -0.3179 -0.3161
37 -0.4586 -0.3900 -0.3679 -0.3575 -0.3515 -0.3477 -0.3451 -0.3432
36 -0.4916 -0.4200 -0.3967 -0.3856 -0.3793 -0.3753 -0.3725 -0.3705
35 -0.5242 -0.4500 -0.4255 -0.4139 -0.4073 -0.4030 -0.4001 -0.3980
34 -0.5563 -0.4800 -0.4545 -0.4424 -0.4355 -0.4310 -0.4280 -0.4257
33 -0.5878 -0.5100 -0.4836 -0.4710 -0.4638 -0.4592 -0.4560 -0.4537
32 -0.6187 -0.5400 -0.5129 -0.4999 -0.4924 -0.4877 -0.4844 -0.4820
31 -0.6490 -0.5700 -0.5423 -0.5290 -0.5213 -0.5164 -0.5130 -0.5105
30 -0.6787 -0.6000 -0.5719 -0.5582 -0.5504 -0.5454 -0.5419 -0.5394
29 -0.7077 -0.6300 -0.6016 -0.5878 -0.5798 -0.5747 -0.5712 -0.5686
28 -0.7360 -0.6600 -0.6316 -0.6176 -0.6095 -0.6044 -0.6008 -0.5982
27 -0.7636 -0.6900 -0.6617 -0.6477 -0.6396 -0.6344 -0.6308 -0.6282
26 -0.7904 -0.7200 -0.6921 -0.6781 -0.6701 -0.6649 -0.6613 -0.6587
25 -0.8165 -0.7500 -0.7226 -0.7089 -0.7009 -0.6958 -0.6922 -0.6896
24 -0.8417 -0.7800 -0.7535 -0.7401 -0.7322 -0.7271 -0.7236 -0.7211
23 -0.8662 -0.8100 -0.7846 -0.7716 -0.7640 -0.7590 -0.7556 -0.7531
22 -0.8897 -0.8400 -0.8160 -0.8036 -0.7962 -0.7915 -0.7882 -0.7858
21 -0.9124 -0.8700 -0.8478 -0.8360 -0.8291 -0.8245 -0.8214 -0.8192
20 -0.9342 -0.9000 -0.8799 -0.8690 -0.8625 -0.8583 -0.8554 -0.8533
19 -0.9550 -0.9300 -0.9123 -0.9025 -0.8966 -0.8928 -0.8901 -0.8882
18 -0.9749 -0.9600 -0.9452 -0.9367 -0.9315 -0.9281 -0.9258 -0.9241
17 -0.9939 -0.9900 -0.9785 -0.9715 -0.9671 -0.9643 -0.9624 -0.9610
16 -1.0119 -1.0200 -1.0124 -1.0071 -1.0037 -1.0015 -1.0000 -0.9990
15 -1.0288 -1.0500 -1.0467 -1.0435 -1.0413 -1.0399 -1.0389 -1.0382
14 -1.0448 -1.0800 -1.0817 -1.0808 -1.0800 -1.0794 -1.0791 -1.0789
13 -1.0597 -1.1100 -1.1173 -1.1192 -1.1199 -1.1204 -1.1208 -1.1212
12 -1.0736 -1.1400 -1.1537 -1.1587 -1.1613 -1.1630 -1.1643 -1.1653
11 -1.0864 -1.1700 -1.1909 -1.1995 -1.2043 -1.2075 -1.2098 -1.2115
10 -1.0982 -1.2000 -1.2290 -1.2419 -1.2492 -1.2541 -1.2576 -1.2602
9 -1.1089 -1.2300 -1.2683 -1.2860 -1.2964 -1.3032 -1.3081 -1.3118
8 -1.1184 -1.2600 -1.3088 -1.3323 -1.3461 -1.3554 -1.3620 -1.3670
7 -1.1269 -1.2900 -1.3508 -1.3810 -1.3991 -1.4112 -1.4199 -1.4265
6 -1.1342 -1.3200 -1.3946 -1.4329 -1.4561 -1.4717 -1.4829 -1.4914
5 -1.1405 -1.3500 -1.4407 -1.4887 -1.5181 -1.5381 -1.5525 -1.5635
4 -1.1456 -1.3800 -1.4897 -1.5497 -1.5871 -1.6127 -1.6313 -1.6454
3 -1.1496 -1.4100 -1.5427 -1.6181 -1.6661 -1.6993 -1.7235 -1.7420
2 -1.1524 -1.4400 -1.6016 -1.6982 -1.7612 -1.8053 -1.8379 -1.8630
1 -1.1541 -1.4700 -1.6714 -1.8008 -1.8888 -1.9520 -1.9994 -2.0362
Item C-110 Method of Estimating Percentage of Material Within Specification Limits (PWL) 86
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REFERENCES
The publications listed below form a part of this specification to the extent referenced. The publications
are referred to within the text by the basic designation only.
ASTM International (ASTM)
ASTM E178 Standard Practice for Dealing with Outlying Observations
END OF ITEM C-110
Item C-110 Method of Estimating Percentage of Material Within Specification Limits (PWL) 87
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Item C-110 Method of Estimating Percentage of Material Within Specification Limits (PWL) 88
LUBBOCK PRESTON SMITH INT'L AIRPORT 2231874.006
ACS/CCTV UPGRADES
SUPPLEMENTAL PROVISIONS
NOTE: Revisions, supplements or notes, if any, to the General Provisions will be made and found in
these Supplementary Provisions. Unless revisions, supplements or notes addressing the General
Provisions are found in these Supplementary Provisions, the General Provisions remain as presented in
their entirety.
LAWS TO BE OBSERVED
The Contractor is required to be familiar with all laws, ordinances and regulations which may in any
manner affect the equipment or materials used in the proposed construction, those employed on the work
or the conduct of the work, and he shall save harmless and indemnify the Owner and his representatives
against any claim arising from violation thereof.
PERMITS AND LICENSES
The Contractor shall procure all permits and licenses and pay all charges and fees necessary and
incidental to the due and lawful prosecution of the work.
SANITATION PROVISIONS
The Contractor shall observe all rules and regulations of the State and Local health officials and must take
such precautions as are necessary to avoid creating unsanitary conditions.
PUBLIC CONVENIENCE AND SAFETY
The Contractor shall, at all times, so conduct his work as to ensure the least possible obstruction to traffic.
The safety and convenience of the general public and the residents along the highway and the protection
of persons and property shall be provided by the Contractor at all times in accordance with the authority
which has jurisdiction over the highway.
PROTECTION AND RESTORATION OF PROPERTY
The Contractor shall restore, at his own expense, any public or private property damaged or injured in
consequence of any act or omission on his part or on the part of his employees or agents, to a condition
similar and equal to that existing before such damage or injury was done. If the Contractor neglects to
repair or to make restoration within twenty-four (24) hours after receiving notice that such repair or
restoration is necessary, the Owner shall proceed to make such repairs or restoration and will deduct the
cost thereof from any monies that are or may become due to the Contractor.
PROTECTION OF WORK
The Contractor shall assume full responsibility for the safe-guarding and protection of all buildings, poles,
conduits, manholes, catchbasins, valve boxes, trees, water mains and services, storm and sanitary sewers,
gas mains and services, or other structures which may occur near his work or which in any way may be
affected by any of his work under this contract except as otherwise specifically stated in the contract or
specifications.
RESPONSIBILITY FOR MOVING OF STRUCTURES
Any buildings, poles, conduits, manholes, catchbasins, valve boxes, trees, water mains and services,
storm and sanitary sewers, gas mains and services or other structures which in the opinion of the Engineer
will have to be moved or changed in order to permit the proper construction of the work, will be moved or
changed by the respective owners at the insistence of the Owner, unless otherwise specifically stated in
SUPPLEMENTAL PROVISIONS PAGE 1 of 6
LUBBOCK PRESTON SMITH INT'L AIRPORT 2231874.006
ACS/CCTV UPGRADES
the contract, but any such structures which, in the opinion of the Architect / Engineer, can be left without
being disturbed, shall be left and the Contractor shall take all necessary precautions for their protection
and he will be held fully responsible for their protection. All costs resulting from the moving of such
structures shall be borne by the Contractor and shall be included in the unit prices or lump sums bid for
the work included in the contract.
QUALIFICATIONS FOR EMPLOYMENT
No person under the age of sixteen (16) years, and no person currently serving sentence in a penal
correctional institution shall be employed to perform any work on the project under this contract. No
person whose age or physical condition is such as to make his employment dangerous to his health or
safety or to the health and safety of others shall be employed to perform any work on the project under
this contract, provided that this sentence shall not operate against the employment of physically
handicapped persons, otherwise employable, where such persons may be safely assigned to work which
they can ably perform. There shall be no discrimination because of race, creed, color, national origin or
political affiliations in the employment of persons for work on the project under this contract.
LABOR PREFERENCE AND EMPLOYMENT SERVICE
(With respect to all skilled, semi-skilled and unskilled workers employed on the project under this
contract.)
To the fullest extent possible, appropriate workers, to be secured through employment services, shall be
chosen from the list of qualified workers submitted by local employment agencies designated by the
United States Employment Service, provided that Union workers shall not be required to register at such
local employment agencies, but if such workers are desired by the employer, they shall be obtained
through union locals in a customary manner. In the event, however, employers who wish to employ union
workers are not furnished with qualified workers by the union locals within fourty-eight (48) hours
(Sunday and Holidays excluded) after request is filed by the employer, all workers shall be chosen from
lists of qualified workers submitted by local agencies designated by the United States Employment
Service.
NON-DISCRIMINATION
Except as specifically provided above, workers who are qualified by training and experience and who, as
above outlined, are referred for any work on the project under this contract, shall not be discriminated
against on any grounds whatsoever.
CONTRACTOR'S ORGANIZATION
The Contractor shall give his personal supervision to the faithful prosecution of the work and in case of
his absence shall have a competent, experienced and reliable foreman or superintendent, acceptable to the
Owner on the site who shall follow without delay all instructions of the Engineer or his assistants in the
prosecution and completion of the work and every part thereof, in full authority to supply men, materials
and labor, immediately. He shall keep on hand at all times copies of the Contract Documents.
MATERIALS AND WORKMANSHIP
The Contractor shall furnish suitable tools and equipment and employ competent labor to perform the
work to be done. Any labor or tools or equipment that shall not, in the judgment of the Engineer, be
suitable or competent to produce the desired results may be ordered from the work by him.
When required by the specifications, or when called for by the Engineer, the Contractor shall furnish the
Engineer for approval full information concerning the materials which he
SUPPLEMENTAL PROVISIONS PAGE 2 of 6
LUBBOCK PRESTON SMITH INT'L AIRPORT 2231874.006
ACS/CCTV UPGRADES
contemplates incorporating in the work. Samples of materials shall be submitted for approval when so
directed.
Materials furnished by the Contractor which shall not, in the judgment of the Engineer, be equal to the
requirements of the plans or specifications, may be rejected by the Engineer, and such rejected materials
shall not be used, but shall be immediately removed by the Contractor from the site of the work.
ENGINEERING INSPECTION AND OBSERVATION OF THE WORK
During construction based on the Engineer's recommendations, plans or specifications, the Engineer shall
provide full time inspector(s) who shall have the authority to observe the work of the Contractor or
Contractors involved and to regularly report his / her opinions of that work to the Owner. Generally, one
inspector shall be assigned to each Contractor's work crew. Such observation shall not be relied upon by
the Contractor or others as acceptance of the work nor shall it in any manner relieve any Contractor or any
other party from his / her obligations and responsibilities under the construction contract or generally
accepted industry custom. When indicated in the Proposal, an inspector day shall be defined as the normal
8-hour Monday through Friday work periods when a construction working crew appropriately consisting
of an acting foreman, machine operator(s), skilled tradesmen, laborer(s) and construction equipment have
been assembled at the job site to actively perform the work required of the contract.
For underground utility projects, such as water main, sanitary and storm sewers, this would include
periods of observation time when the working crew is performing typical pipe construction activities,
such as, but not limited to, excavation to grade, pipe laying, backfill, compaction, location and installation
of services, installation of appurtenances such as manholes, catchbasins, meter pits, pump stations,
retention / detention basins, blow off and air relief manholes and junction chambers etc. and quality
control testing, such as compaction and leak (air and / or hydraulic) testing. The inspector day shall also
include checking before, during and after such things as boring / jacking pits, casing pipe line and grade,
stripping, grubbing and cleanup.
For paving projects, such as streets, highways and parking lots, the inspector day would include
observation of excavation to grade, subgrade undercutting, planning / grinding / grooving existing
payment, scarifying, edge or underdrains, roadbed construction, such as subbase, base and pavement
courses, curb and gutter and quality control testing for all phases. The inspector day shall include
checking before, during and after such activities as clearing, grubbing, stripping and cleanup.
Generally, one inspector shall be assigned to each working crew. In the matter of multi-crew projects, this
shall apply regardless of the working crews' proximity to each other or the work tasks that the working
crews are performing. There shall be one inspector per working crew. This quantity of inspector days has
been indicated in the Proposal where required and shall be a part of the Contract.
If, during the course of construction when there may be multiple working crews and the Engineer and
Contractor mutually agree that one inspector may be capable of observing more than one working crew
because of the crew's proximity to each other or their work tasks, then the indicated amount of inspector
days may be adjusted by formal change order. The change order shall define the adjustment to the amount
of inspector days shown in the Proposal. In the opinion of the Engineer, if the situation whereby the
inspector's ability to observe more than one working crew is not longer valid, then the one inspector per
working crew shall govern.
SUPPLEMENTAL PROVISIONS PAGE 3 of 6
LUBBOCK PRESTON SMITH INT'L AIRPORT 2231874.006
ACS/CCTV UPGRADES
The Engineer will set suitable stakes and marks showing the locations and elevations of the various parts
of the work. No work shall be undertaken until such stakes and marks shall have been set by the Engineer.
The Contractor shall take due and proper precautions for the preservations of these stakes and marks and
shall see to it that the work at all times proceeds in accordance therewith.
The Engineer may provide for the inspection of any or all materials or workmanship used or intended to
be used under this contract, by assistants under his direction, or otherwise, as he may deem to be
advisable or expedient.
The Engineer and his duly authorized agents and employees may, at any time and for any purpose, enter
upon the work and upon the premises occupied by the Contractor, and the Contractor shall provide proper
and safe facilities by which they have convenient access to such parts of the work as may be required.
PROTECTION AGAINST ACCIDENTS
The Contractor shall erect and shall maintain during the continuance of the work, such barricades, lights,
signs and other protective devices which comply with the laws of the State of Texas and the Texas
Manual for Uniform Traffic Control Devices. The Contractor shall also furnish such watchmen as will
effectually prevent any accident in consequence of his work and he shall be liable for all accidents and
damages occasioned in any way by his acts or neglect, or by the acts or neglect of his subcontractors,
agents or workmen.
DISORDERLY EMPLOYEES
Disorderly, intemperate or incompetent persons must not be allowed upon the work.
SANITARY REGULATIONS
The Contractor shall provide at convenient points, properly secluded from observation, a sufficient
number of toilets for the use of the personnel, and shall maintain them strictly without nuisance and
without offense to the public or to residents in the vicinity of the work. The number, location, character
and conditions of maintenance of these utilities shall at all times be such as will meet with the approval of
the Engineer.
WATER SUPPLY
The Contractor shall make all necessary arrangements for securing an adequate water supply for use in
construction and for drinking water for his employees. Water may be taken from municipality water
mains by making suitable application to the municipal water department. If municipal water is used on the
work, the Contractor shall make the necessary application and shall pay all costs involved. Connections,
piping and fittings for conveying water shall be furnished and maintained by the Contractor. Payment for
water used shall be made by the Contractor to the municipality in accordance with regular established
municipal rates.
PERMITS
Before construction begins, the Contractor shall obtain from the governmental agency who has
jurisdiction over the road right-of-way or area in which the work is located a written permit to occupy and
construct within the road right-of-way or area.
PROTECTION OF LAND MONUMENTS AND PROPERTY STAKES
Land monuments or stakes marking property corners shall not be moved or otherwise disturbed except as
directed by the Engineer. When they occur within the area of concrete base or
SUPPLEMENTAL PROVISIONS PAGE 4 of 6
LUBBOCK PRESTON SMITH INT'L AIRPORT 2231874.006
ACS/CCTV UPGRADES
pavement, they shall be enclosed as specified by the Engineer; such work to be paid for by the Owner.
When, in the judgment of the Engineer, land monuments or property lot stakes can be saved, all such
stakes shall be marked by the Contractor in a manner agreed to by the Engineer and Contractor, after
which the Contractor shall protect such land monuments or lot stakes from injury.
If any land monuments or lot stakes are moved or disturbed by the Contractor after their location has been
marked in a manner acceptable to the Engineer and Contractor, then the Contractor agrees that $500.00
for each and every land monument or lot stake so moved or disturbed may be deducted from any money
due him as a payment to the Owner for the cost of replacing said land monument or lot stake.
CLEANING UP
The Contractor shall, at all times, keep the premises free from accumulations of waste material or rubbish
caused by his employees or work. Upon completion of the actual work of construction, the Contractor
shall cleanup and leave in a neat condition all the premises which he has occupied during the construction
period. Before the time of the final estimate, the Contractor shall remove from the premises all surplus
excavation, debris and rubbish and all unused materials, together with all tools and equipment, or shall
deposit them at such points and in such a manner as the Engineer may require.
DISCOVERY OF UNANTICIPATED HAZARDOUS MATERIALS
Hazardous or toxic materials may exist where there is no reason to believe they could or should be
present. The Contractor and the Owner agree that the discovery of unanticipated hazardous or toxic
materials constitutes a changed condition mandating a renegotiation of the scope of work or termination
of services. The Contractor agrees to notify the Owner and Engineer as soon as practically possible should
unanticipated hazardous materials or suspected hazardous materials be encountered. The Contractor
agrees to waive any claim against the Engineer, and agrees to indemnify, defend and hold the Engineer
harmless from any claim or liability for injury or loss arising from the encounter of unanticipated
hazardous or toxic materials or suspected hazardous or toxic materials.
DISCOVERY OF UNANTICIPATED HAZARDOUS MATERIALS ON SITE NOT OWNED BY
OWNER
Contractor recognizes that it is his responsibility to inform the property owner, Engineer and project
Owner as soon as possible of the discovery of unanticipated hazardous materials or suspected hazardous
materials.
DISPUTE RESOLUTION
All claims, disputes or controversies arising out of, or in relation to, the interpretation, application or
enforcement of the Agreement shall be decided through mediation as adopted and described by the
American Arbitration Association. The parties further agree that the Contractor will require, as a
condition for participation in the project and their agreement to perform labor or services, that all
Subcontractors, Sub-subcontractors and Material Persons, whose portion of the work amounts to one
thousand dollars ($1,000) or more, and their insurers and sureties shall also agree to this procedure.
JOB SITE SAFETY
Insofar as job site safety is concerned, the Engineer is responsible solely for his or her own and his or her
employees' activities on the job site, but this shall not be construed to relieve the
SUPPLEMENTAL PROVISIONS PAGE 5 of 6
LUBBOCK PRESTON SMITH INT'L AIRPORT 2231874.006
ACS/CCTV UPGRADES
Contractor from its responsibility for maintaining a safe job site. Neither the professional activities of the
Engineer, nor the presence of the Engineer or his or her employees and Subcontractors, shall be construed
to imply the Engineer has any responsibility for methods of work performance, superintendence,
sequencing of construction, or safety in, on or about the job site. The Owner and Contractor agree that the
Contractor is solely responsible for job site safety. The Contractor also warrants that the Engineer and
Owner shall be made an additional insured under the Contractor's general liability insurance policy.
STANDARD OF CARE
Professional services provided by Engineer will be performed in accordance with generally accepted
engineering principles and practices, in a manner consistent with that level of care and skill ordinarily
exercised by members of the profession currently practicing under similar conditions.
SUPPLEMENTAL PROVISIONS PAGE 6 of 6
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Financial Strength Rating
Effective Date
September 16, 2022
September 02, 2021
August 74, 2020
August 16, 2019
�ury 20, 2oia
Rating
A+
A+
A+
A+
A+
Long-Term Issuer Credit Rating
Effeetive Date
September 16, 2022
September 02, 2021
August 14, 2020
August 16, 2079
July 20, 2018
Rating
aa-
aa-
aa-
aa-
aa-
Best's Credit $ Financial Reports
= BesYs Credit Report - financial data included in BesYs Credit Report reflects the data used in determining
,' the current credit rating(s) for AM Best Rating Unit: AMB #: 090743 - Som���an Insurance Inc..
= BesPs Credit Renort - Archive - reports which were released prior to the current BesYs Credit Report.
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$esf's Financia# Re� - financial data included in BesYs Financial Report reflects the most current data
available to AM Best, including updated financial exhibits and additional company information, and is
available to subscribers of BesYs Insurance Reports.
Best's Financial Reoort - Archive - reports which were released prior to the current BesPs Financial Report.
View additional news, reports and products for this company.
Press Releases
Date
Sep 16, 2022
Sep 02, 2021
Aug 14, 2020
Aug 16, 2019
Jul 20, 2018
Jun 04, 2018
Jul 14, 2017
Mar 28, 2017
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Ti e
AM Best Affirms Credit Rating�gf Sompg�pa� Insuran�eJnc. �nd i!s Svbsidiaries
AM B st AfCrms Cr it ' gs of Somp��p�_n InSur�ncQ Inc. artd Its Subsid�ries
AM Best A�rms Credit Rating� of Sompo��pan in ran Inc. n ts Su isii i
A A�i r i � gs of 5om�q�r�n MiRrypnkaa In,�ance Ir�. anr� Its Subsidiaries
A.Nf. BealA�irms Cr@�,it RatiagS of 5omp�,�a n �RP-4nkc� insvrBnCe fnG. and Most Su�! g ries
A!N Bess Cemrnenls an Credit i3atings pf Lexon Ensurance C�maany�nd Bond 5afagvard lnsur�ncg Camuany
A M Bes[ Affirms Cre i Ra ings of Som�o 3apan NipQpnkfla lnsurance Inc, an¢ �g 5u�sidiari�s
9.AR. $est Remaves Fram Under i�evlew and Upgrades Creds! Ratings oi Endurarrce Spec'a Hok3ings Ll�. and Its
3 Page size: 10
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27 items in 3 pages
European Union Disclosures
A.M. Best (EU) Rating Services B.V. (AMB-EU), a subsidiary ofA.M. Best Rating Services, Inc., is an Extemal CreditAssessment Instltution (ECAI) in the EU. Therefore,
credit raGngs issued and endorsed by AMB-EU may be used for regulatory purposes in the EU as per Directive 2013/36/EU.
United Kingdom Disclosures
A.M. Best — Europe Rating Services Limited (AMBERS), a subsidiary ofA.M. Best Rating Services, Inc., is an Exlemal Credit Assessment Inslilution (ECAI) in the United
Kingdom (UK). Therefore, Credil Ratings issued and endorsed by AMBERS may be used for regulatory purposes in the United Kingdom as per the Credit Rating
Agencies (Amendment, etc.) (EU Exd) Regulations 2019.
Austra8an Diselosures
A.M. Best Asia-Pacific (Singapore) Pte. Ltd. (AMBAPS), Australian Registered Body Number (ARBN No. 35486928345), is a private limited company incorporated and
domiciled in Singapore. AMBAPS is a wholesale Australian Financial Services (AFS) Licence holder (AFS No. 540265) under the Corporations Act 2001. Credit ratings
emanating from AMBAPS are not intended for and must not be disUibuted to any person in Australia olher than a wholesale client as defined in Chapter 7 of the
Corporations Act. AMBAPS does not authorize its Credit Ratings to be disseminated by a third-party in a manner that could reasonably be regarded as being intended to
influence a retail client in making a decision in relation to a particular product or class of financlal product. AMBAPS Credit Ratings are mtended for wholesale clients only,
as defined.
Credit Ratings determined and disseminated by AMBAPS are the opinion of AMBAPS only and not any specific credit analyst. AMBAPS Credit Ratings are statements of
opinion and not statements of fad. They are not recommendations to buy, hold ar sell any securities or any other form of financial product, including insurance policies
and are nol a recommendalion to be used to make investment /purchasing decisions.
Important Notfee: AM Best's Credit Ralings are independent and objective opinions, not statements of fact. AM Best is not an Investment Advisor, does not offer
investment advice of any kind, nor does the company or its Ratings Malysts oBer any form of structuring or financial advice. AM BesPs credit opinions are not
recommendations to buy, sell or hold securities, or lo make any other invesUnent decisions. For additional infortnalion regarding the use and limitations of credit rating
opinions, as well as the rating process, infortnation requirements and other rating related terms and definitions, please view Guide to Best's Credit Radngs.
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AM Best Rating Services
Endurance Assurance Corporation
� AMB #: 012559 NAIC #: 11551 FEIN #: 352293075
Administrative Office
4 Manhattanville Road
Purchase, New York 10577
United S[ates
web: som -f c . a
Phone: 914-468-8000
Fax: 914-997-0331
�ew Additional Address Information
AM Best Rating Unit: AMB #: 090743 - Sompo Japan Insurance Inc.
Assigned to insurance companies that
have, in our opinion, a superior ability to
meet their ongoing insurance obligations.
AM BE8T
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View additional news, reports and
products for this company.
Based on AM BesYs analysis, 052641 - SOMPO Holding�,�n , is the AMB Ultimate Parent and identifies the topmost entity of the
corporate structure. View a list of operating insurance entities in this structure.
Best's Credit Ratings
Financial Strength View Definition
Rating (Rating Category):
Affillation Code:
Outlook (or Implication):
Action:
Ef(ective Date:
Inftial Ratfng Date:
A+ (Superior)
g (Group)
Stable
Affirmed
September 16, 2022
December 23, 2002
Long-Term Issuer Credit View Definition
Rating (Rating Category):
Outlook (or Impllcatlon):
Action:
Effective Date:
Inkial Rating Date:
aa-(Supenor)
Stable
Affirmed
September 16, 2022
November 24, 2004
Financial Size Category V#ew Definition
Financial Size Category:
u Denotes lZnder Rewew Besfs Rating
Rating History
XV ($2 Billion or greater)
Best's Credit Rating Analyst
RaNng Offiee: A.M. Best Rating Services, Inc.
Director: Steven M. Chirico, CPA
Note See the Disclosure in(ormation Form or Press Re/ease below lor
fhe office and analyst at fhe time of the rating event.
Disclosure Information
Disclosure Information Form
�ew AM BesYs Rating Disclosure Form
Press Release
AM Best Affirms Credit Ratings of Sompo Japan
Insurance Inc. and its Subsidiaries
September 16, 2022
View AM BesYs Rating Review Form
AM Best has provided ratings & analysis on this company since 2002.
CERTIFICATE OF INTERESTED PARTIES FORnn 1295
lorl
Complete Nos. 1- 4 and 6 it there are interested parties. OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no mterested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the ciry, state and country of the business entity's place Certificate Number:
ot business. 2023-1027230
Control Technologies, Inc.
Lubbock, TX United States Date Filed:
2 Name o governmenta ent�ty o� state agency t at is a party to the contract for which the form is 05/30/2023
being filed.
City of Lubbock Date Acknowiedged:
3 Provide the identification number used by the governmental entity or state agency to track or idendfy the contract, and provide a
description ot the services, goods, or other property to be provided under the contract.
17013
LBB ACSCCN Upgrades
Nature ofinterest
4
Name of Interested Party Ciry, State, Country (place of business) (check applicable)
Controlling Intermediary
Control Technologies, Inc. Lubbock, TX United States X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is Scott Cheatham , and my date of birth is
My address is 57to 4oth I.ubbock TX 79407 USA
(streeq (cdy) (state) (zip code) (country)
I declare under penalry of perjury that the foregoing is true and correct.
Executed in Lubbock Counry, State of Texas , on the 30thday of MaY , 20 23
(month) (year)
Signature of authori ed agent of con racting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Versfon V3.5.i.alseaZca
CERTIFICATE OF INTERESTED PARTIES FORnn 1295
1 of 1
Complete Nos. l- 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. l, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the ciry, state and country of the business entiry's place Certificate Number:
of business. 2023-1027230
Control Technologies, Inc.
Lubbock, TX United States Date Filed:
2 Name of governmental entity or state agency that is a parry to the contract for which the form is 05/30/2023
being filed.
City of Lubbock Date Acknowledged:
05/30/2023
g Provide the identification number used by the governmental entiry or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
17013
LBB ACSCCN Upgrades
Nature of interest
4 Name of Interested Pa Ci State, Count lace of business check a licable
nY tY, rY iP ) ( Pp )
Controlling Intermediary
Control Technologies, Inc. Lubbock, TX United States X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is , and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalry of perjury that the foregoing is true and correct.
Executed in County, State of , on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entiry
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.a18ea2ca