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HomeMy WebLinkAboutResolution - 1789 - Grant Application - GO CJD - Crime Prevention Officer Program - 08_09_1984Resolution #1789 Agenda Item #45 8/9/84 DGV:js RrCni 11TTnki WHEREAS, there is available state criminal justice assistance for crime prevention; and WHEREAS, the City Council of the City of Lubbock deems it to be in the best interest of the health, safety and welfare of the citizens of the City of Lubbock to seek a crime prevention grant; and WHEREAS, such grant will be effective for the 1984-85 fiscal year and will provide funding for one crime prevention officer concentrating on the area of the City bounded by 19th Street, University Avenue, 4th Street and Avenue Q; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Manager of the City of Lubbock is hereby authorized and directed to make application for a crime prevention grant entitled Crime Prevention, Community Relations and Citizen Involvement I. A copy of said grant requirements is attached hereto as Exhibit A to the Resolution, and a copy of the Grant Proposal Evaluation is attached hereto as Exhibit 8 to this Resolution, which Exhibits are hereby made a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 9th day of August , 1984. //001 /.� ALAN , MANOR AT-T,EST : e boya, city Secretary AS TO COT T: i Tom Nichols, Chief of Police APPROVED AS TO FORM: . vanaiver, ASst. Ulty Attorney CITY OF LUBBOCK Grant Proposal Evaluation I. State, as clearly as possible, the goals and objectives of the proposed project. Objective of this project will be to prevent crime in the city of Lubbock, and reduce home burglaries in impact zone by 5%. Goals are: 1) prevention of house burglaries in impact zone, 2) citizen involve- ment in impact zone, and 3) detection of crime in impact zone. A. Is this the fulfillment of an identifiable community goal? If so, list source. Yes. The prevention or reduction of residential burglary losses in the community is an identifiable goal. B. Is this the fulfillment of an identifiable community need? If so, please provide quantifiable data studies, etc.). Yes. Residential burglaries are on the increase in 1984. The impact zone is the number one area in the city of Lubbock on residential burglaries on a consist:ant basis. 2. State indicators by which the staff and City Council might be able to evaluate the program in order to determine that it has reached the stated goals and objectives noted in No. I. Indication can be seen in the comparison of statistics on residential burglaries for periodd. project worked, versus when project was not worked. . 3. Will this project benefit the community as a whole? If not, please l provide a detailed profile of the group receiving the benefit of the program. Yes. 4. Are other agencies (other than the City of Lubbock) available to handle this project? Are other agencies already handling similar programs? No. 5. is the activity provided by this grant required by state or federal law or as a condition of other ongoing state or federal programs? Yes. Burglary is a violation of state law. b. Does the grant require any local match? If so, is the match in the form of cash or an In -kind contribution? Yes: vehicle, and portion of fringe benefits. -2 - f 7. Is the grant for capital or operating programs? l Operating program. A. If capital, will it result in ongoing City operational costs? If so, explain in detail. WA B. If operating, is it a one time'grant which will result in any ongoing City expenses if the program is to be continued in the future? Pb. This should be 100% of $27,104.00 the first year with the city responsible for part of fringe benefits, total vehicle expense, and indirect cost. The total package of $30,570.61 would make the city cost at 11% of total package, with payment in kind contributions thereafter. 8. Other comments.... -3- s " CITY OF LUBBOCK i EXPENDITURES AND REVENUE PROJECTION r 19-85 1985-86 19 86-87 19 87-88 19 88-89 Expenditures Personnel $27,634.33 29,016.05 30,466.85 31,990.19 33,589.70 Supplies -0- -0- -0- -0- -0- Maintenance Vehicle Expense 1799.28 1,799.28 1,799.28 1,799.28 1,799.28 Other Charges 1,137.00 1,137.00 1,137.00 1,137.00 1,137.00 Indirect Cost Capital -0- -0- -0- -0- -0- TOTAL 30,570.61 31,952.33 33,403.13 34,926.47 36,525.99 19-�U-85 19_35-86 1986-87 19.87-88 19 &-89 Sources of Funds Federal -0- -0- -0- -0- -0- State $27,108.00 22,770.72 17,931.94 12,552.36 6,589.99 Local 3,462.61 9,181.61 15,471.19 22,374.11 29,936.00 Other -0- -0- -0- -0- -0- TOTAL 30,570.61 31,952.33 33,403.13 34,926.47 36,525.99 1984-85 - 1985-86 1986-87 19_$7-88 19$� 89 Anticipated Revenues From Project NDrE -4- a. FEEL AssinANa 1. rfK ❑ MAPP=TtOM AlP11• •�" tom► tae.d `j aKn r orGT1ON N ar ❑ 84 7 19 ACTION $7 L" UGTIOM (Ali .907MUTIN OF 9M9T (OIL) 1,w.. J "' p REPORT Of FEk-W Lenau�� a. LEGAL ARUCAN MECI LENT ROERAL EAAKOTE1t I eHM City of Lubbock AttachTleat M aw Appv w No 60-ft ISO a. aR/AY.. FAar MONJA day N Police Department 6. a t...wn.O. A" IP.O. Box 2000 AA Mto- GAA a MuhuWK 0 151 r 1.40111 d. CWr �' Lubbock ` Lubbock k C ime Prevention, Community � Texas `at.d. 79457 (FMM Fir Relations and Citizen F d adrPhr.r No)� Involvment I 7. TITLE AND DESCRIrTDON OF A"UCANT'S MIORO R. TYK Of APIMMANTMOMENT Crime Prevention Officer - To assist present •`- 6 �. � `'��r:W u Crime Prevention Officers by concentrating on C_ LAr- re..1.6. rp c*): daytime house burglaries in an area bounded by t� :- 19 th to University Ave. to 4th to Ave. Q . °- t "� Law Qr*W.y,. bywrr Prevention and organizing neighborhood watch 9. TT1'E OF ASSISTAMa system will be the primary objective. s.r R�.rw.+6..,r i a -,rrr• =51 C.- be.. /riau u 10. AEEA Of MROIECT uA►ACT (News( AJryun aw,er.rr. 11. ESTIAAATED HUM. 12. TYPE Of APPLICATION r' Srorra Mr.l Wit OF KRIS U�FCity A- MM C- 6dww t- Agerwrwir. '- R""'' °- C""'""""" of Lubbock�;00 Aararr AvPArr+aa Arr,r. 11. PROPOSED FUNDfNG 14. CONGRESSRONAL DISTRKTS OF: 15. rYK p CKANGE (fir 1) r ar IJ rl A- bwe bWWft 1- Orr( OPCV5,1- .. FEDEw .. AFP1XAW ►. ROAtCT t AD 2gth Sen. District S- + w� I - C- U.r..r. � ^ E bwv . _ - .. Atwn(il CA ►. APPLICANT AD a STATE 16. ►ROALCT START DATE Y4r w.oerA !t 17. ROIECT DULA d. UXAA N Mamrkr /"tea a OTNEt An It. ESTtMLATED DATE TO r..r wmwd Aor 1P. CUSTiNG FEDERAL Ot TWiCJATiON PWA M I. TOtAL M SLMMTTTED TO t Ao KDERA A ENC1 20" FEDERAL AGENCY TO nfE REQUEST (N*-jr. Cr . Smrr, ZIP ,e dal' 21. REAAAR'KS ADD Governor's 0 I e Criminal Justice Division Box 12428 ❑r.. O w 22. a. T. A. bow of • r 4.rrI N and la.t../. ►. It Mwi d `r OMS Cku" A-" a.i. atlNAMM"t. VWM Is N. or- do"i. au 0 ""' w..i.t+lA:wtio., 1ur....yi... arr.iq r rrynP.iaw. i- , 6, w ..t as a.. M AFC tawrArd APPLICANT CA we w» d in.e1. sr d.arrrwr tr. b" +/T I.d..d: ❑ ❑ CE[TIFIES "*-mad w'v �" (1) South Plains Assoc. of Governments THAT ♦ ►d► .1 &N 4" Ads d ad wvPA+e1 U I ❑ ❑ w* a-ap►► ..M, dr on -to -I w...6 s U rl.. w.ras . d (3) ❑ ❑ 23. a. TYPED 44AAAE AND TITLE k PURE t 4 &ATE SM3I4D CERTIFYING roar wwr/A day; u R#PRE- sr SENTATIVE 'Larry Cunningham, Citti Mr. 1 TV�,/ 2A. AGENCY NAME 25. APPLICA• rear ftmoA v, TION 91-arYED N 26. ORGA>•dQATtOlAAt uNrT n, ADA%;HtPRAYM OFFICE 21. F ERA! APKIC-ATION " IOE+rrTwtAT1oN i 27. ADOtM 30. FEDERX C ANT. DE*lT1t1GlTION 31. ACTION TAXEN O a. AWARDED 12, PJNDING 23. ACTION DATE M rdffr A IA Aq N SUTARING ro HIMAl Aq DATE N a NDEsiAt t AD O ► REJECTED 0 a RETWA� FOR k APPLICANT At 33. COWACT FM ADDTTIONAt ROORAAA- PION /Nrwr Awe W940W www.Arrl U. )row MON A Aq �AC" N a STATE AAAfNDAtENT O t DEFEr<ItfD O e. WTTFIORAWM A LOCO Ac V.i£AtAft3 ADDED O r.. 0 bir a. OHM AO E. TOTAL t AD it. FEDERAL AGE#KY A," ACTION a t. %A;wi .b-. evh6m. r4 a..M ft ws In= A.ft,6*1 .r Uwe t.' * A-".3N it r be. w Y try mod.. ��� 1 1Ar1 1, O.AS L. PWIMA4 ALOCY A," OPPtQAL flwwr an/ aeirpA+wr b/ �- iTAtCAM POW 04 PAM 111.r A-nt fit M-3. ication for Federal Assistance (Nonoonstructi Programs) 6% ok//►DMA C""''•A-I0' (Page 1 of 13) . 11 Attactrrent M SECT*k IV —REMARKS (lkuu rrferexer the proprr aeon .umbri fiorn Swji iu 1. !l i► I!L j/dt*,rob/el The purpose of the Crime Prevention Officer will be to reduce the increase in crime by promoting citizen involvement in proven Crime Prevention methods. The Officer will concentrate on the crime of house burglary in the area bounded by 19th St. north to 4th St from University Ave. east to Ave. Q in the city of Lubbock. This area leads all other -areas in the city in residential burglaries. The present Crime Prevention unit (which consists of two Officers) does not have the man power to spend the time needed on'this problem area to be effective. The Officer will attain his -goal by the following methods: 'promoting Neighborhood Watch, security measures, and Operation identification by citizen contacts.. He will survey crime trends'by studying statistics and current cases. This officer will assist citizens set up Neighborhood Watch groups and speak to groups in meetings. The Officer will do security surveys and advise citizens in Crime Prevention methods to assist them in their individual cases. This Officer will also study new methods that could be of benefit in the relm of Crime Prevention and assist in putting those into action. CTMOM D ►op" did ►AFL a 0%_ •-77) Wiibit M-3. Application for Federal Assistance (Noe ofcon Programs) (Page 13). 12 M GENERAL INSTRUCTIONS Attachment M This is a multi -purpose standard form. First, It will be used by applicants as a requ)red facesheet for pre -applications and applications submitted in accordance with OMB Circular A-102. Second, it will be used by Federal agencies to report to clearinghouses on major actions taken an applications reviewed by clearinghouses in accordance with OMB Circular A-05. Third. It wilt be used by Federal agencies to notify States of grants-in-aid awarded in accordance with Treasury Circular 1082, Fourth, it may be used, on an optional basis, as a notification of intent from applicants to clearinghouses, as an early initial notice that Federal assistance is to be applied for (clearinghouse procedures will govem). APPLICANT PROCEDURES FOR SECTION 1 Applicant wo complete all items in Section 1. If an Item is not applicable, while "NA". N additional apace is needed, insert an astensk ""' and use the remarks section on the back o1 the form. An explanation follows for each Rem: Near .1. Mart appropriate boa. Pro -Application and application guidance is in OMB Circular A-102 and Federal agency program instructions. Notilicalion of intent guidance is in Circular A-95 and procedures from Cfeannghduse. Appli- cant will not use "Report of Federal Amon" box. 28 Applicant's own control number. N desired 2b. Date Section I is prepared. U Number assigned by Slate Clearinghouse, or 0 delegated by State, by araawide Clearinghouse. All requests to Federal agencies muss contain this identifier N the pro- gram is covered by Circular A-95 and requwed by applica- ble State/areawrde clearinghouse procedures. It in doubt. Consuh your clearinghouse. 3b Date applicant notified of eteannghouse identifier. <a-sh. Legal name of applicant/recipient, name of primary orga- naational unit which will undertake the assistance aclrv- ity. complete address of applicant, and name and telephone number of person who can provide further information about this request. S. Employer identification number of applicant as assigned by Internal Revenue Service. 6111. Use Catalog of Federal Domestic Assistance number assigned to program under which assistance is request- ed. If more than one program (e.g., prit•funding) waste ..multiple" and explam in remarks. 11 unknown, cite Public Law or U.S. Code. fbb. Program title from Federal Catalog. Abbreviate N neces- sary. 7. Wool title and appropriate description of project. For notrfioation of intent, continue in remarks section N nec". nary to convey proper description. a. Mostly self-explanatory. "City" includes town, township or Omer municipality. I. Check the "(s) of assistance requested. The alielin eons of the terms are. A. Basic Grant. An original request for Federal hands. This would not nckide any contribution provided un- der a wpplemontal gram. B. UvO nnental Grant A request to increase a basic grant in certain uses where the eligible applicant Cannot suppty the required matching pare of the basic Federal program (e.g., grants awarded by the Appalachan Regonal Commission to po+ride the applicsnt a matching stare). C. Loan. Soft explanatory. D. Insurance. Sect explanatory. E. Oe*. Exp 4m on remarks pope. Rom 10. 11 12. 13 Governmental unit where .significant and meaninglul im- pact could be observed. list only largest writ or writs Masted, such as State. County, or City. N entire whit attested. list N nither than sabunds. Estimated number of pars" Alin" benefiting from project. Use appropriate code latter. Definitions are: A. New. A submittal for the first time for a new project. B. Renewal. An extension for an eddiional funding/ budget period to a Project having no projected com- pletion date, but for which Federal support must be renewed each year. C Revision. A modification to project nature or scope which may result in funding change (increase or de- crease). D. Continuation. An extension for an additional funding/ budget period to a project the agency initially agreed to fund for a definite number of years. E. Augmentation. A requirement for additional funds for a project previously awarded funds in the same funding/ budget period. Project nature and scope unchanged Amount requested or to be Contributed during the fist finding/budget period by each conbnburtor. Vakue of in - kind ConVibutoons will be included. N the acorn is a Charge in dollar amount of an existing grant (a revision or augmentation), indicate only the amount of fhe Change. For decreases enclose the amount in parentheses. N both basic and supplemental amounts are inckxfod. break out in remarks For multiple program funding. use totals and show program breakouts in remarks. Rem definitions: 139, amount requested from Federal Govern. menl; 13b, amount applicant will eontnbute; tic, amount from Stale. N applicant is lot a Stales 13d, amount from local government. l.appliunt is not a local government; 13e. amount from any other sources. explain in remarks. 14a. Sett explanatory. tab. The disuict(s) where most of actual work wNl be ac Com- pashed. N city -wire or Stab -wide, Covering several alit-. Victs. wrtte "city-wide" or "State-wide " 1s. Complete orgy for revisions (Ram 12c). or augmentations poem 12e). 16. Approximate date project expected to begin (malty as- socdated wRh estirnated date of evaaaLility of funding). 17. Estimated number of months to Comp fete project: after Federal hunch are available. 19. Estimated date pia-ax,Ncatan/applicabon wef be Subft. tad to Federal agency N tfia project requires Clearing- house review. N review not required, this date would marry be same as date in Mom 2b. Exhibit M-3. Applicatim for Federal Assistance (Nonconstruction Programs) (Page 3 of 13) 13 9TA1DA110 rCipr {N PAW a Wr 4-771 r_ Attachment M Existing Federal identification number It this is not a new request and directly relates to a previous Federal action. otherwise write "NA" Item 20. Indicate Federal agency to which lobs request is ad. dressed. Street address not required, but do use 21P. 21. Check appropriate box as to whether Section IV of Corm contains remarks and/or additional remarks are attached. APPLICANT PROCEDURES FOR SECTION 11 Applicants will always complete items 23a, 23b, and 23c. M clearinghouse review is required, item 22b must be July completed. An explanation follows for each Rem: Item 22b. List oiearingh0uses to which submitted and show in appropriate blocks the status of their responses. For, more than Vvele'deaninghouses, Continue in remarks section. All written comments submitted by or through clearinghouses must be attached. 23a. Name and title ' o1 authomed representative of legal applicant Rem 23b. Self explanatory. 23c. Sett explanatory. Note: Applicant completes only Sections I and IL Section MI is completed by Federal agendas. FEDERAL AGENCY PROCEDURES FOR SECTION III tf applicant supplied information in Sections I and 11 needs no updating or adjustment to fit the final Federal action, the Federal agency will complete Section III only. An explanation for each item follows: Rem 24. 25. 26 27, 28 29. 30. 31. 32 33. 34, Executive department or independent agency having pro- gram administration responsibility Sett explanatory. Primary organizational unit below department level having direct program management responsibility Office directly monitoring the program. Use to identity non -award actions where Federal grant identifier In item 30 is not applicable or will not suffice. Complete address of administering office shown in Kern 26. Use to identify award actions where different from Feder• al application identifier to item 28. Sell explanatory. Use remarks section 10 amplify where appropriate Amount to be contributed during the first funding/budget period by each Contributor. Value of mAind Contributions will be included if the action is a change in dollar amount of an existing grant (a revision or augmentation), indicate only the amount. of change. For decreases, enclose the amount in parentheses. M both basic and supplemental amounts are included, break out in remarks. For multiple program funding. use totals and show pro - prom breakouts in remarks. Kern defnxt,orts: 32a, amount awarded by Federal Government; 32b, amount applicant will contribute; 32c, amount from State, M applicant is not a State; 3". smo int from local government if applicant is rot a local government: 32e. amount from any other sources, explain in remarks. Date action was taken on this; request. Date hinds will become available. Item 35. Name and telephone no. of agency person who can provide more information regarding this assistance. 36. Date after which funds will no longer be available. 37. Check appropriate box as to whether Section fV of brm contains Federal remarks and/or attachment of addition- al remarks. 38. For use with A-95 action notices only Name and tele- phone of person who can assure that appropriate A-95 action has been feken—If same as person shown in item 35. write "same It not applicable, write "NA". Federal Agency Procedures —special c onsideretions A. Treasury C rmOr 1082 eonWianc+e. Federal agency will assure proper connplebon of Sections 1 and MI. tf Section I is being completed by Federal agency. all appicable items must be h144 in. Addresses of State Information Reception Agencies (SCIRA's) are provided by Treasury Department to each agency. This form replaces SF 240, whch will no longer be used. B. OMB C =tor A-R5 cionp lance. Federal agency will assure proper completion of Sections 1, ll,.and Mi. This form is required for noUtying In reviewing clearinghouses of r»ajor actions on all programs reviewed under A-95. Addresses of State and amawide clearrghouses are provided by OMB to each agency. Substantive diftererhces between applicant's request and/or clearinghouse recommoondations, and the project as many awarded will be explained in A-05 noftcabons to clearing- houses. C. Special note. In most, but "rot an States, "A-!a5 Stale Clearing- house and " (TC 1082) SCIRA are the same office. In such Cases. the A-15 award notice to the 6tate deanngticxise win futNt the TC 1082 award no requirement to we State SORA_ Duplicate notification should be avoided. ENhibit M-3. Application for Federal Assistance (Nonconstructim ,Programs) (Page 4 of 13) aTAnoAmo /OM tit PAW t a+.. 4r►) 14 Attachmnt M PART I evr■ rw. eorro +as PROJECT APPROVAL INFORMATION Item 1. ' Does this assistance request require State, local, Nome of Governing Body South Plains Assoc, of Governments fee iono1, or other priority rating? Priority Rating _�Ves No Item 7. Does this assistance request require State, or local Name of Agency or advisory, oducationol or health clearances? Board cziminaj Justice Division _. XYes No (Attach Documentation) Itern 3. Does this ossistonce.request require clearinghouse (Attach Comments) revie.. in accordonce with OMS Cwculor A.95? X Yes W ham 4. Does this assistance request require State, locol, Name of Approving Agency -ri ins l Justice Division regional or silver planning appraysl? Date X Yes No Item 5. Is the proposed project covered by on approved compre. Cbock one: Stab rX bensive plop? Local r Regional f'1 X Yes No Locelion of Plan Item 6. Will the assistance requested serve a Federal Noma of Federal Installation installation? Yes .X No Federal Population benefiting from Project Item 7. Will the assistance requested be on Federal fond or Name of Federal Installation installation? Location of Federal Land Yes X No Percent of Project Item 8. Will the assistance requested have an impact or effect See instructions for additional inlormation to lot an the environment? provided. Yes._X No Ito. 9. Number of: Will the assistance requested cause the displacement Individuals of individuals, families, ►usinersses, or Iorms? Families Businesses Vea % No Forms Item 10. Is there other related assistance an this project previous, See instructions for additional information to be pending, or onficipoted? provided. Yes X No ' Item I I Is the project in a designated flood hazard area? See Matrwctions for additional Information so be provided. Exhibit M-3. Application for Federal Assistance (N=x=mtru6ticn Programs) (Page 5 of 13) 15 Attachment M PART II INSTRUCTIONS Negative answers will not require an explanation unless the Federal agency requests more information at a later date. Provide supplementary data for all "Yes" answers in the space provided in accordance with the following instruc- tions: Item 1 — Provide the name of the governing body establish. ing the priority system and 'he priority rating assigned to this project. Item 2 — Provide the name of the agency or board which isuied th! clearance and attach the documentation of status or approval. Item 3 — Attach the clearinghouse comments for the appli- cation in accordance with the instructions contained in Cf- fico of Management and Budget Circular No. A-95. If com- ments were submitted -previously with a preapplication, do no submit them again but any additional comments re• cei,red from the clearinghouse should be submitted with thii application. Item 4 — Furnish the name of the approving agency and the approval date. heft 5 — Show whether the approved comprehensive plan is :Mate, local or regional, or if none of these, explain the scope of the plan. Give the location where the approved plan is available for examination and state whether this project is in conformance with the plan. Item 6 — Show the population residing or working on the Federal installation who will benefit from this project. Item 7 — Show the percentage of the project work that will be conducted on federally -owned or leased land. Give the name of the Federal installation and its location. Item 6 — Describe briefly the possible beneficial and harm- ful impact on the environment of the proposed project. If an adverse environmental impact is anticipated, explain what action will be taken to minimize the impact. Federal agencies will provide separate instructions if additional data is needed. Item t — State the number of individuals, families, busi- nesses, or farms this project will displace. Federal agencies will provide separate instructions if additional data is needed. Item 10 — Show the Federal Domestic Assistance Catalog number, the program name, the type of assistance, the sta- tus and the amount of each project where there is related previous, pending or anticipated assistance. Use additional sheets, if needed. Exhibit M-3. Application for Federal Assistance (Nonconstruction Programs) (Page 6 of ' 13) 16 J n OMd Approval No. 80-RO186 PART III - BUDGET INFORMATION SECTION A _ BUDGET SUMMARY e.«+ rr.rw Fws.1w Ae.�.wT Feawd,--•- 11.14-0.4 U-461".d F W46 -• f.d...1 w . .. 11 ..:.. d --- 96...f940•.1 8.4900 f.l.l f.H..l ---- w.w•i.M..l 1. S S s s S 4. is S. TOTALS S S f s SECTION 6 - BUDGET CATEGORIES • 6. Obled Clrss Cslgwies prey C—M « A..:.i.. T...1 is$ it t71 01 141 a Nerw el s 21, 819.24 s s S S210819-24 b. Frop Benefits 5,815.09 .09 C. Trwel 1,799.28 A E4�Poed e. Sepplies . f. Oeatnchrst 0___ 6. CFMWmtiee -- 0 -- — - A. OOIeT i. Taut DiNd Chases 70 A I I A 7 29 , 433.61 WKef CMnes _. 1 s1 �Z 1. TOTALS sJQ. S S s s ), r1s6rA,llnce*e s 0 s s S f Exhibit M-3. Application for rederal Assistance (Nonconstruction Programs) (Page 7 of 13) x :r Attachment M PART III General Instructions INSTRUCTIONS This form is designed so that application can be made for funds from one or more grant programs. In preparing the budget, adhere to any existing Federal grantor agency guidelines which prescribe how and whether budgeted amounts should be separately shown for different functions or activities within the program. For some programs, grant• or agencies may require budgets to be separately shown by function or activity. For other programs, grantor agencies may not require a breakdown by function or activity. Sec- tions A, B, C. and D should include budget estimates for the whole project except when applying for assistance which requires Federal authorization in annual or other funding period increments. In the latter case, Sections A, B, C, and D should provide the budget for the first budget period (usually.& year) and Section E should present the need for Federal assistance in the subsequent budget peri- ods. All applications should contain a breakdown by the object class categories shown in Lines a•k of Section B. Section A. Budget Summary Lines 1.4, Columns (a) and (b). For applications pertaining to a single Federal grant pro. gram (Federal Domestic Assistance Catalog number) and not requiring a functional or activity breakdown, enter on Line 1 under Column 1&) the catalog program title and the catalog number in Column (b1. ' For applications pertaining to & single program requiring budget amount; by multiple functions or activities, enter the name of each activity Or function on each line in Col- umn (a), and enter the catalog number in Column M. For applications pertaining to multiple programs where none of the programs require a breakdown by function or activity, enter the catalog program title on each line in Column (a) and the respective catalog number on each line in Column Ib1. For applications pertaining to multiple programs where one or more programs require a breakdown by function or activity, prepare a separate sheet for each program requiring the breakdown. Additional sheets should be used when one form does not provide adequate space for all breakdown of date required. However; when more than one sheet is used, the first page should provide the summary totals by pro- grams. Lines 1.4, Columns (c) through (g). the grantor agency. Enter in Columns (c) and (d) the esti. mated amounts of funds which will remain unobligated at the end of the grant funding period only if the Federal grantor agency instructions provide for this. Otherwise, leave these columns blank. Enter in columns (e) and (f) the amounts of funds needed for the upcoming period. The amountls) in Column (g) should be the sum of amounts in Columns (a) and M. For supplemental grants and changes to existing grants, do not use Columns (c) and (d). Enter in Column le) the amount of the increase or decrease of Federal funds and enter in Column (f) the amount of the increase or decrease of non -Federal funds. In Column (g) enter the new total budgeted amount (Federal and non -Federal) which includes the total previous authorised budgeted amounts plus or minus, as appropriate, the amounts shown in Columns (e) and M. The amount(s) in Column (g) should nor equal the sum of amounts in Columns (e1 and (1). Line 6 — Show the totals for all columns used. Section B. Budget Categories In the column headings (1) through (4). enter the titles of the same programs, functions, and activities shown on Lines 1.4, Column (a). Section A. When additional sheets were prepared for Section A, provide similar column headings on each sheet. For each program, function or activity, fill in the total requirements for funds (both Federal and non - Federal) by object class categories, Lines 6a-h — Show the estimated amount for each direct cost budget (Object class) category for each column with program, function or activity heading. Line 6i — Show the totals of Lines 6a to 6h in each column. Line 6j — Show the amount of indirect cost. Refer to FMC 74-A. Line 6k — Enter the total of amounts on Lines 6i and 6j. For all applications for new giants and continuation grants ,the total amount in column (5), Line 6k, should be the same as the total amount shown in Section A, Column (g). Line 5. For supplemental grants and changes to grants, the total amount of the increase or decrease as shown in Col. umns (11-(41, Line 6k should be the same as the sum of the amounts in Section A, Columns (e) and (f) on Line S. When additional sheets were prepared, the last two sentences ap- ply only to the first page with summary totals. For new applications, leave Columns (c) and (d) blank. Line 7 — Enter the estimated amount of income, if any. For each line entry in Columns (a) and (b), enter in Col- expected to be generated from this project. Do not add or umns (e), (1). and (g) the appropriate amounts of funds subtract this amount from the total project amount. Show needed to support the project for the first funding period under the program narrative statement the nature and (usually a year), source of income. The estimated amount of program in. For continuing grant program applications, submit these come may be considered by the Federal grantor agency in forms before the end of each funding period as required by determining the total amount of the grant. Exhibit M-3. Application for Federal Assistance (Nonconstruction Programs) (Page 8 of 13) 18 N �o an A}rrwnl 11•. 111"If6 SECTION C - NON-FEDERAL RESOURCES (a)r...# P.4 .v— (6) APPLICANT (c) STATE (a) OTHER SOURCES 1*1 TOTALS 12_ TOTALS SECTION D - FORECASTED CASH NEEDS u redwei Total I« 1•r Yew 1.1 OvwN. 2.•d Owww. 3r4 O..w.ft firc.v 14. Hw Fe+-.•1 27 8.00 - IS. TOTAL s 27 108 00 s s s s SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT (.) G•ww PrN.ww FUTURE FUIcONK, PERIODS (YEARS) NJ FIRST (c) SEC01W IA) THIRD tall FMAT" If. S S 12. If. N. ?f. TOTALS S S S SECTION F - OTHER BUDGET INFORMATION 21 Ot" Cl'"": 29, 433. 61 22 1,137.00 22. R�wwb: City Contribution 3,462.61 PART. IV PROGRAM NARRATIVE (Attech per instTvctieR) Exhibit M-3. Application for Federal Assistance (Ronconstruction Programs) (Page 9 of 13) Attachment M INSTRUCTIONS PART fit (continued) Section C. Source of Non Faderal Resources Line 6-11 — Enter amounts of non -Federal resources that will be used on the grant. If in -kind contributions are in- cluded, provide a brief explanation on a separate sheet. (See Attachment F, Fmc 74.7. Column (a) — Enter the program titles identical to Col- umn la), Section A. A breakdown by function or activity is not necessary. . Column (b) — Enter the amount of cash and in -kind con- tributions to be made by the applicant as shown in Section A. (See also Attachment F, Fmc 74-7. Column fe) — Enter the State contribution if the appli- cant is not a State or State agency. Applicants which are a State or State agencies should leave this column blank. Column (d) — Enter the amount of cash and in -kind con• tributions to be made from all other sources. Column (el — Enter totals of Columns W. (e), and W. Line 12 — Enter the total for each of Columns W.M. The amount in Column fe) should be equal to the amount on Line 5. Column If), Section A. Section G. Forecasted Cash Needs Line 13 — Enter the amount of cash needed by quarter from the grantor agency during the first year. Line 14 — Enter the amount of cash from all other sources needed by quarter during the first year. Line 15 — Enter the totals of amounts on Lines 13 and 14. Section E. Budget Estimates of Federal Funds Needed for Balance of the Project Lines 16-19 — Enter in Column (a) the same grant program titles shown in Column la), Section A. A breakdown by function or activity is not necessary. For new applications and continuing grant applications, enter in the proper col- umns amounts of Federal funds which will be needed to complete the program or project over the succeeding fund- ing periods (usually in years). This Section need not be completed for amendments, changes, or supplements to funds for. the current year of existing grants. If rhore than four lines are needed to list the program titles submit additional schedules as necessary. Line 20 -r Enter the total for each of the Columns (bl-fe). When additional schedules are prepared for this Section, annotate accordingly and show the overall totals on this line. Section F — Other Budget Information. Line 21 — Use this space to explain amounts for individual direct object cost categories that may appear to be out of the ordinary or to explain the details as required by the Federal grantor agency. Line 22 — Enter the type of indirect rate (provisional, pre- determined, final or fixed] that will be in effect during the funding period, the estimated amount of the base to which the rate is applied, and the total indirect expense. Late 23 — Provide any other explanations required herein or any other comments deemed necessary. Exhibit M-3. Application -for Federal Assistance.(Nonconstruction Programs) (Page 10 of 13) 20 INSTRUCTIONS PART IV PROGRAM NARRATIVE Prepare the program narrative statement in accordance with the following instructions for ,all new grant programs. Re- quests for continuation or refunding and changes on an approved project should respond to item Sb only. Requests for supplemantal assistance should respond to question 6c only. 1. OBJECTIVES AND NEED FOR THIS ASSISTANCE. Pinpoint any relevant physical, economic, social, financial, Institutional, or other problems requiring a solution. Dem- onstrate the need for assistance and state the principal and subordinate objectives of the project Supporting documen- tation or other testimonies from concerned interests other than the applicant may be used. Any relevant data based on planning studies should be included or footnoted. i RESULTS OR BENEFITS EXPECTED. Identify results and benefits to be derived. For example, when applying for a grant to establish a neighborhood health center provide a description of who will occupy the facility, how the facility will be used, and how the facility will benefit the general public. & APPROACH. a. Outline a plan of action pertaining to the scope and detail of how the proposed work will be emom- plished for each grant program, function or activity, provided in the budget Cite factors which might ac• celerate or decelerate the work and your reason for taking this approach as opposed to others. Describe any unusual features of the project such as design or technological innovations, reductions in cost or time, or extraordinary social and community involvement. b. Provide for each grant program, function or activity, quantitative monthly or quarterly projections of the accomplishments to be achieved in such terms as the number of jobs created; the number of people served; and the number of patients treated. When accom- plishments cannot be quantified by activity or func. tan, list them in chronological order to dhow the schedule of accomplishments and their target dates. Attachment M a Identify the kinds of data to be collected and main- tained and discuss the criteria to be -used to evaluate the results and successes of the project Explain the methodology that will be used to determine if the needs identified and discussed we being met and if the results and benefits identified in item 2 are being achieved. d. List organizations, cooperators, consultants, or otter key individuals who will work on the project along with a short description of the nature of their effort or contribution. t GEOGRAPHIC LOCATION. Give a precise location of the project or area to be served by the proposed project. Maps or other graphic aids may be attached. 6. IF APPLICABLE, 'PROVIDE THE FOLLOWING IN. FORMATION: a. For, research or demonstration assistance requests. present a biographical sketch of the program dirs;ctor with the following information; name, address, phone number, background, and other qualifying experience for the project. Also, list the name, training and back- ground for otter key personnel engaged in the project. b. Discuss accomplishments to date and list in chrono- logical order a schedule of accomplishments, progress or milestones anticipated with the new funding re- quest. If there have been significant changes in the project objectives, location approach, or time delays, explain and justify. For other requests for changes or amendments, explain the reason for the chang-g(s). If the scope or objectives have changed or an extension of time is necessary, explain the circumstances and justify. If the total budget has been exceeded, or if Individual budget items have lunged more than the prescribed limits contained in Attachment K to Of. fice of Management and Budget Circular No. A-102, explain and justify the change and its effect an the project. C. For supplemental assistance requests, explain the rea- son for the request and justify the need for additional funding. Exhibit M-3. Application for Federal Assistance (Nonconstt action Programs) (Page 11 of 13) 21 . r Attachment M PART V . ASSURANCES The Applicant hereby assures and certifies that he will conVly with the regulations, policies, guidelines and re— quirements, including OMB Circulars 14. A-95, A-102 and No 4-67 , as they elate to the application, accept — coca end use of Federal funds for this federally —assisted project. Also the Applicant assures and certifies to the grant that: 1. It possesses legal authority to apply for the grant; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application, including all understandings and assurances contained tf►erein, and directing and authorizing the person identi• tied as the oticial representative of the applicant to act in connection with the application and to provide such additional information as may be required. 2. It will comply with Title VI of the Civil Rights Aet.of 1964 (P.L. 6&352) and in accordance with Title VI of ttrat Act, no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any pro- gram or activity for which the applicant receives Federal finarxial assistance and will immediately take any mea- sures necessary to etfectvste'ttiis agreement. 3. It will comply with Title VI of the Civil Rights Act of 1964 (42 USC 2000d) prohibiting employment discrimi- nation where (1) the primary purpose of a grant is to provide'employment or (2) discriminatory arnployiner+t practices will result in unequal treatment of pgsons who are or should be benefiting from the grsrnt•aided activity. 4. It will comply with requirements of the provisions of the Uniform Relocation Assimnce and Real Property Acquisitions Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of perigns displaced as a result of Fe0eral and federally assisted programs. S. It will comply with the provisions of the Match Act which limit the political activity of employees.- 6. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, as they apply to hospital and educational institu- tion employees of State and local governments. 7. It will establish safeguards to prohibit employees from using their positions fora purpose that is or 'gives the appearance of being motivated.by r desire for private grain for themselves or others, particulilrly those with whom they have family, business, or other ties. e. It will give the sponsoring agency or the Comptroller General through any outhorized representative the access to and the right to examine all records, bboks, popers, or documents related to the grant. 9. It will comply with' ll requirements imposed by the Federal sponsoring agency concerning special requirements of low, program requirements, and other odministrative requirements. 10,It will insure that the facilities under its ownership, lease or supervision trhich shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it Will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to '.fie used in the project.is under consideration for listing by the EPA. 11.1t will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, Public Lair 93-234, 87 Stat. 975, approved December 31, 1976.-• Section 102(a) requires, -on and after March 2, 1975, the purchase of flood insurance in co=munities Where such insurance is available as•a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. Exhibit X-3. Application for Federal Assistance (Nonconstruction -pros rams ) (Page. 12 of 13) 22 Attachment M PART V (Continued)' The phrase "Federal financial assistance' includes any form of loan,' grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance. 12. It will assist the Federal grantor agency in its compliance with Section 106 of the National Historic Preservation Act of 1966 as amended (16 U.S.C. 470), Executive Order 11593, and the Archeological and Historic Preservation'Act of 1966 (16 U.S.C. 469a-1 et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of investigations, as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see-36 CFR Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such properties, and by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties. 13. It will comply with the Uniform Grant and Contract Management Standards (UGCMS) developed under the directive of the Uniform Grant and Contract Management Act of 1981, Texas Civil Statutes, Article 4413(32g). Exhibit H-3. Application for Federal Assistance (Nonconstruction 'Programs). (Page 13 of 13) 23 PROJECT START DATE Grantee Nam, Address, and Telephone City of Lubbock Box 2000 Lubbock, Texas 79457 Grant Number *Grant Title Crize Prevention Report Required QUARTERLY FMAL (circle am) Report Period Date Reisidential burglary rate per s�■�iiiiii�■iiiii� ���iiiii� �iii■=■i ���iiiiii�■■■■■ "Complete time tour items when preparing grant application. Other items will be retarded mont!Mly and reported to Criminal Justice quarterly. Suggested Format Attachment M W1- Other Budget Information Part III Governor's Criminal Justice Division Section F • Line 21 BUDGET NARRATIVE . Begin below and add as many continuation pages following each schedule (Al, B1, etc.) as may be needed to explain each item of the project budget. Narrative should include explanation of the basis for arriving at the cost of each item including grantee contribution items. SCHEDULE A PERSONNEL 1. Direct Salaries BUDGET 100% OF TIME. TO THIS CJ LOCAL CASH TITLE OR POSITION 1 PROJECT 2 REQUEST CONTRIBUTION TOTALS (A) Police Patrolman 100% $21,819 24 $ $210819_24 (B) S S $ (C) S $ 5 (D) S $ S (E) S $ S (F) S S S (G) S S S (H) S 5 $ SI) S S $ M S $ $ TOTAL DIRECT SALARIES $71,819..24 $ $21,819.24 2. binge Benefits FICA 7 `70 $ i 1, 527,35 $ $ RETIREMENT 7_- $ 1,592.80 $ $ INSURA;\'CE �_aa % S 1 8b 9? $ $ OTHER (EXPLAIN) 3.:M� Workers C=. $ 787_F7 $ $ 3 3% rmcJevi tv $ 720 - 30 TOTAL FRINGE BENEFITS 96 XcA S �� 288 �76 $ 5u 2:1 $ 5,815.09 TOTAL BUDGET PERSONNEL S0 634 33 $ 526 33 $ 274-44 33 1. Include only one position per line. _ 2. Express as a percent of total time (2080 hrs). 3. Should reflect employees gross annual salary attributable to the project. Narrative: BRIEFLY DESCRIB- ,dE DUTIES OR RESPONSIBILITIES OF EACH POSITION. • Suggested Format Other Budget Information Attachment A4 • Part I I I Governor's Criminal Justice Division Section F Line 21 SCHEDULE B . PROFESSIONAL AND CONTRACTUAL SERVICES CJ LOCAL CASH REQUEST CONTRIBUTION TOTAL (A) $ $ $ (B) $ $ $ (C) rrir $ $ NON . $ I`DM (D) -N $ $ $ (E) $ $ $ (F) $ $ $ (G) $ $ $ (H) $ $ $ - TOTAL BUDGETED PROFESSIONAL CONTRACTUAL SERVICES $ $ $ Narrative; Briefly describe any anticipated contractual arrangement and work products expected. The basis of cost must be reflected. Suggested Format Other Budget Information Governor's Criminal Justice Division SCHEDULE C TRAVEL Attachment M Part III Section F Line 21 Local Travel: LOCAL MILES TF 4VFLED CJ CASH POSITION/TITIrE ANNUALLY REQUEST CONTRIBUTION TOTAL (A) Patrolman- 9,996 @ 18� per Mi•la $ —n— $ 1,799_?R $ 1,799_-?R (B) $ $ $ (C) $ $ s Q (E) $ $ $ (F) $ $ $ (G) $ $ $ (H) $ $ $ (I) S S S W $ $ $ TOTAL LOCAL TRAVEL S 1,799.28 S 1,799.28 ATE TRAVEL: y Purposes) IN -STATE TRAVEL TOTAL $ —0 S —0- S $ $ $ OUT-OF-STATE TRAVEL: (Specify Clearly) $ —0— S —0— S $ S $ OUT-OF-STATE TRAVEL TOTAL $ 0 S —n $ TOTAL TRAVEL BUDGET $ n S 1, 799 28 S 1 799 28 Narrative: Briefly describe the applicant's travel policy (i.e. mileage rates and per diem rates) and specify purposes for.each item of travel and break out each trip by specific costs. NOTE: If personnel are to use personal vehicles, this budget item should be shown on Schedule C, with a description of the agency policy defining such usage. If personnel are to use ency vehicles, this budget item should be shorn on Schedule F, with the basis for budgeted costs identified. Suggested Format Attachment M Other Budget Information Part III Governor's Criminal Justice Division Section F SCHEDULE D Line 21 EQUIPMENT PURCHASES Ci. uipment Name or Descri (A) $ S (B) $ $ $ (C;) ADNE S AANE $ NONE SNJNE (D) $ $ S (E) $ S $ (F) S S $ r (G) S $ $ (H) $ $ $ (J) $ $ $ (K) $ $ $ (L) $ $ $ (Ail $ TOTAL $ $ $ 1. Minimum of 5Wo local cash contribution required for all purchases. Narrative: Describe the basis for arriving at the cost of each line item. SCHEDULE E CONSTRUCTION ACTIVITY 1 FACILITY LOCAL CJ CASH REQUEST CONTRIBUTION TOTAL (A) S $ $ (B) $ $ S (C) $ $ S (D) $ $ $ (E) $ $ $ (F) $ $ 1. State whether request is for construction or renovation. Renovation of $5,000 or less should be budgeted under Category F, "Supplies and Direct Operating Expenses". Narrative: DESCRIBE THE BASIS FOR ARRIVING AT THE COST OF EACH LINE ITEM. Suggested Format Other Budget Information Attachment M Part III Governor's Criminal Justice Division Section F SCHEDULE F Line 21 SUPPLIES & DIRECT OPERATING EXPENSE LOCAL (J) $ $ $ (K) $ $ $ (M) $ $ $ TOTAL DIRECT SUPPLIES & COSTS $ $ S Narrative: Describe the basis for arriving at the cost of each line item. SCHEDULE G INDIRECT COSTS CJ LOCAL CASH REQUEST CONTRIBUTION TOTAL (A) Indirect Costs Per Approved Cost Allocation Plan $ $ 1 j37 00 S 1 ,1 ';7 nn_ NOTE: Indirect costs are authorized in an amount not to exceed the computation in Appendix A, 1985 Criminal Justice Plan for Texas, or as authorized per your approved cost allocation. plan. PART IV. PROGRAM NARRATIVE. The following suggested format is provided for use with applications for criminal justice funds. For specific detail see Instructions, Part IV,. Program Narrative, Attachment M,."Uniform Grant b Contract Management Standards'. 1. OBJECTIVES AND NEED FOR THIS ASSISTANCE. Brief and concise summary of the background and nature of the problem. Include specific data and cite sources. The objective of this grant is to reduce house burglaries in the target area in the first year by 5%: This assistance is needed to create a definite Prevention/Detection Program in this impact area. This area is the number one area in the City of Lubbock on residential burglaries on a consistant basis. 2. RESULTS OR BENEFITS EXPECTED.- Brief and concise narrative of the overall purpose of the project, or what is expected to be accomplished by the project. The purpose of the project is to prevent house burglaries in the effected area. The goal is the reduction of residential burglaries in this area by 5% in a one year period. r Part IV (continued) 3. APPROACH. a. Statement of tasks involved in producing the results or benefits expected. 1. Implementing Neighborhood Watch Programs. 2. Stressing the need for Operation I.D. 3. Public awareness through speaking engagements to citizen groups and organizations within the area. 4. Conducting security surveys. b. Accomplishments or goals. See general instructions. As an aid in completing this item please note the suggested format for itemizing or quantifying this data on the Indicators of Goal Achievement (suggested format attached). The indicators should conform to the performance indicators outlined in the appropriate program description in the Goal # Z - Prevention of house burglaries in impact zone. Goal # 2 - Citizen involvement in impact area. Goal # 3 - Detection of crime in impact area. c. Data. 'See general instructions. Also this section can be used to explain or clarify "Indicators of Goal Achievement" if this format is used by the applicant. Part 1V (continued) d. Other efforts. -See general instructions. Specifically identify other agencies whose support, cooperation, or referrals are necessary for success of this project, and attached working agreements, if any, with such agencies. Also, explain relationship between this project and other related grant projects, if any, operated by the grantee. If this project was previously funded through another source please list the funding agency,'date funding commenced, total amount of funding and summary of evaluation or progress reports. An Officer in.addition to the present Crime Prevention Unit to concentrate on an impact area listed previously. 4. GEOGRAPHIC LOCATION. If project operations or results extend beyond the territorial jurisdiction of the applicant, or cover an area not readily identifiable by the applicant's name, describe. City of Lubbock 5. ADDITIONAL INFORMATION. See general instructions. NOTICE TO GRANTEE In compliance with CJD rules relating to Local Project Develo ment and Implementation, Subsection 3.100 (2), applicants must provide the full names, titles, addresses, and telephone numbers for the authorized official, financial officer, 'and project director for each grant submitted for consideration by the governor. APPLICANT: - Citu of Lubbock PROJECT TITLE: Crime Prevention, Communitu Relations and Citizen Involvement Capt. Frank Wileu Project Director Division Head - Detective Div. ,t e P.D. Box 2000 Address(Street or P.O. Box) Lubbock, Tx 79457 ,ty Zip Robert Massen ale Financial Officer Director of Finance ,t e P.O. Box 2000 Xddress(Street or P.O. Box) Lubbock, Tx 79457 Ci ty Zip 762-6411 762-6411 e ep one Number Telephone Number Larry J. Cunningham Authorized Oficia City Manager Title P.O. Box 2000 Address (Street orP.O.-Box) Lubbock, Tx 79457 city ,p 762-6411 Telephone um er