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Home My WebLink AboutResolution - 2018-R0210 - 5307 Grant For Citibus - 07_12_2018Resolution No. 2018-0210 Item No. 6.1.2 July 12, 2018 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Manager of the City of Lubbock, or his designee, is hereby authorized to execute an Amendment to FY 2018 Texas Department of Transportation Section 5307 Grant for Citibus, to provide operating assistance, preventative maintenance, and ADA paratransit planning and capital assistance. Said Amendment is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council on July 12, 2018 DANIEL M. POPE, MAYOR ATTEST: I-- -10-ow r ee , , )X-. ---- — — — Reb t a Garza, City Secret U APPROVED AS TO CONTENT: V , rr? ;,\w Bill How9goil.1 Assistant C�4 Manager APPROVED AS TO FORM: 1 Justi Pruitj Assistant City Attorney ccdocs RES Amendment Ci ibus - TxDo,r 5307 Grant FY2018 June 12. 2018 TEXAS TRANSPORTATION COMMISSION VAa10US Counties MINUTE ORDER Page I of I gLi Districts The Texas Transportation Commission (commission) desires to award $6,249,999 in state funds for FY 2018 to urban and rural areas of the state and $41,958 in federal Rural Transportation Assistance Program (RTAP) funds (49 U.S.C. §531 l (b)(3)) to Concho Valley Transit District. The commission further acknowledges that federal program regulations require the Texas Department of Transportation (department) to ensure that grant funds are distributed fairly and equitably within the state. Title 43, Texas Administrative Code (TAC), §31.11 establishes a formula by which state public transportation funds shall be distributed to the urban and rural areas of the state, The urban and rural areas have previously received awards of state funds totaling $28,741,067 in Minute Orders 114955 dated June 29, 2017, 114980 dated July 27, 2017, 115011 dated August 31, 2017, and 115046 dated September 28, 2017. Title 43. TAC, §31.11 was revised by the commission in Minute Order 115101 dated November 16, 2017. The commission desires to award additional state funds appropriated by the 85th Legislature, Regular Session which, combined with earlier awards, represents the allocation of state funds for FY 2018. The award of $6,249,999, which is shown in Exhibits A through C, has been calculated in accordance with the provisions of §31.11. The commission also desires to award $41,958 in federal RTAP funds to Concho Valley Transit District in support of the 2018 Texas Transit Association Roadeo and Exposition. The award is provided to Concho Valley Transit District for their specific role in this event to provide technical assistance and logistical support. Transportation Code, Chapter 455 assigns a broad spectrum of public transportation roles and missions to the department. Transportation Code, Chapter 456 authorizes the commission to administer funds appropriated for public transportation. IT IS THEREFORE ORDERED by the commission that the executive director or the director's designee is directed to proceed with the awards as described above and in Exhibits A through C, submit the necessary state application to the FTA, and enter into the necessary contracts. Recommended by: it vision Executive Director 115115 jAN J5 '157 Minute Date Number Passed Resolution No. 2017-RO272 PGA PUBLIC TRANSPORTATION - URBAN STATE FUNDS SUBRECIPIENT Lubbock City of FAIN N/A CFDA #' TXDOT PROJECT 9 URB 1B01 (05) PROJECT ID Y 513129010518 61ASTER GRANT AGREEMENT it MGA-2017-2021-LUBSOCK-074 NOT RESEARCH AND DEVELOPMENT URBANIZED AREA Lubbock STATE OF TEXAS COUNTY OF TRAVIS FISCAL YEAR 2018 PROJECT GRANT AGREEMENT THIS PROJECT GRANT AGREEMENT (PGA) is made by and between the State of Texas, acting through the Texas Department of Transportation, called the "Slate" and Lubbock, City of, called the "Subrecipient". W{TNESSETH WHEREAS, Texas Transportation Code Chapter 455 authorizes the State to assist the Subrecipient in procuring aid for the purpose of establishing and maintaining public and mass transportation projects and to administer funds appropriated for public transportation under Transportation Code Chapter 456, and WHEREAS, the Governor of the Slate of Texas has designated the Texas Department of Transportation to provide state funds for public transportation purposes; and WHEREAS, the Subrecipient submitted a Fiscal Year 2018 Grant Application (if applicable) for slate Financial assistance, and the Texas Transportation Commission approved the application by Minute Order Number(s) 114980; and, WHEREAS, the Subrecipient must execute a Grant Application (if applicable) and Fiscal Year Certifications and Assurances each fiscal year grant period for consideration for new state and federal grants; and WHEREAS, a Master Grant Agreement (MGA) between the Subrecipient and the State has been adopted and states the general terms and conditions for grant projects developed through this PGA; NOW THEREFORE, the State and Subrecipient agree as follows: AGREEMENT Lubbock, City of Projed 10 N 5130S010518 State Funds Page t of 5 Revised 0825f2013 ARTICLE 1. GRANT TIME PERIOD This PGA becomes effective when fully executed by both parties or on 09101/2017, whichever is later. This PGA shall remain in effect until 08/31/2018, unless te,minated or otherwise modified in an Amendment This PGA will not be considered fully executed until both parties have executed a hIGA, and the Subrecipient has submitted the Grant Application (if applicable) and Certification and Assurances to the State. The time period of this PGA cannot be extended past the MGA, without exception. Any cost incurred before or after the contract period shall be ineligible for reimbursement. ARTICLE 2. PROJECT DESCRIPTION A. The Subrecipient shall complete the public transportation project described in the Grant Application, the Attachment A - Approved Project Description, and the Attachment B - Project Budget. Attachments A and B are attached to and made a part of this agreement. The Subrecipient shall complete the project in accordance w th all of the documents associated with the MGA and with all applicable federal and state laws and regulations B. If applicable, the Subrecipient shall begin competitive procurement procedures by issuing an invitation for bids or a request for proposals no later than sixty (60) days after the effective date of this grant agreement for the purchase of the approved line items referenced in Attachment A. No later than sixty (60) days after the issuance of public notification, the Subrecipient shall publicly open all b'ds or privately review proposals The Subrecipient shall enter into a binding agreement with a supplier no later than thirty (30) days after the opening of an acceptable bid or proposal. The Subrecipient shall notify the department In writing when it is necessary to exceed these deadlines. ARTICLE 3. COMPENSATION The maximum amount payable under this PGA without modification is $614.690 and 0 Transportation Development Credits, provided that expenditures are made in accordance with the amounts and for the purposes authorized in the Grant Application, the Attachment A, and the Attachment B. Invoices are to be submitted electronically through the eGrants system. ARTICLE 4. AMENDMENTS Except as noted in the MGA, changes in the scope, objectives, cost, or duration of the project authorized in this agreement shall be enacted by written amendment approved by the parties before additional work may he performed or additional costs incurred. Any amendment must be executed by both parties within the grant period specified in Article 1, Grant Time Period ARTICLE 5.INCORPORATION OF MGA PROVISIONS This PGA incorporates all of the governing provisions of the hIGA in effect on the dale of Final execution of this PGA, unless an exception has been made in this agreement. ARTICLES. SIGNATORY WARRANTY Each signatory warrants that the signatory has necessary authority to execute this agreement on behalf of the entity represented ARTICLE 7. ACCESS TO INFORMATION The Subrecipient is required to make any information created or exchanged with the state pursuant to this contract, and not otherwise excepted from disclosure under the Texas Public Information Act available in a format that is accessible by the public at no additional charge to the state. Lubbock City 0f Prclect 10 N 5 13090 10513 State Funds Page 2 cf 5 Revised 0812612013 THIS AGREEMENT IS EXECUTED by the State and the Subrecipient in duplicate. THE SUBRECIPIENT Signature Dan Pope, MAYOR Title August 10, 2017 Date THE STATE OF TEXAS Signature Public Transportation Coordinator Title Date List of Attachments A — Approved Project Description B — Project Budget Lubbock City of Project ID # 51309010518 State Funds Page 3 of 5 Revised 0826/2013 ATTACHMENT A APPROVED PROJECT DESCRIPTION As presented in the City of Lubbock's FYI Grant Application, the City will provide public transportation within the urban transit district service area. The City will provide fixed route public transportation with ADA complementary paratransit service and demand response services within the urbanized area of Lubbock. Transit provider shall comply with Arlicle 12: Project Records and Reports of the Master Grant Agreement requiring procurement and project milestones / quarterly progress reports. Within 30 days of PGA execution, the subrecipient will provide the TxDOT Public Transportation Coordinator with a project milestone plan that delineates fund expenditures throughout the contract period. Per Texas Administrative Code (TAC) 31.47, Audit and Project Close -Out Standards: The subrecipient shall make every reasonable effort to complete all project activities and request appropriate reimbursements within the lime period specified in the project agreement and TAC 9.136, Suspension or Termination for Cause: On termination of a subgrant, the unexpended and unabligaled funds awarded to the subgrantee immediately revert to the department (TxDOT). Lubbock, City of Protect 10 Ii 51309010518 State Funds Page 4 of 5 R"sed 0812512013 ATTACHMENT B PROJECT BUDGET A Description Fuel Typo Cost? Unit H o! unlla Total Cast Award Amount State Mdch Local Match In -Kind Match Total Funds TDC Match Ratio T13C Amount 1 Operating - 30 09 01 $1 614690 $614,690 $614,690 S614,690 0 Totals: $614 690 $614,690 so s0 $0 $614,690 0 Lubbock, City of Project10 R*51309010518 State Funds Page 5 of 5 Revised 08/26/2013 FY 2018 State Additional Awards - Large Urban Transit Districts Urbanized Area Project $t Project ID Grantee • Brownsville URB 1801(29) 51309012918 Brownsville, City of STATE-U-2017-BROWNSVILLE-00081 $507,231 $50,739 15S7,970 Conroe -The Woodlands URB 1802 (17) S1309021718 Brazos Transit District STATE-U-2017-BTD-00078 $447,714 $65,774 $S13,488 Killeen, Copperas Cove, Harker Heights URB 1801 (09) 51309010910 Hill Country Transit District STATE-U-2017-HCTD-00086 $396,508 537,748 $434,256 Laredo URB I801 (30) 513MI3018 Laredo, City of STATE-U-2017-LAREDO-00107 $581.555 $77,296 S6S8,851 Lubbock URB 180I (05) 513MI0518 Lubbock City of STATE-U-2017-LUBBOCK-00072 $614,690 $89,604 S704,294 McAllen (FuR Urbanized Area) URB 1802 (2I) S1309022118 Lower Rio Grande Valley Development Council STATE-U-2017-LRGVDC-00100 $472.031 S159,120 $631,141 $3,019,729 $480,271 53,500,000