Loading...
HomeMy WebLinkAboutResolution - 2011-R0194 - Agreement - TXDOT - Click It Or Tickey STEP - 04/28/2011Resolution No. 2011-RO194 April 28, 2011 Item No. 5.8 RESOLUTION E IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Amendment No. I to that certain Professional Services Contract No. 9433, by and between the City of Lubbock and Carollo Engineers, Inc., and related documents. Said Amendment is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on April 28, 2011 v O TOM MARTIN, MAYOR ATTEST: '5� Reba Garza, City Secret APPROVED AS TO CONTENT: &.s- 41 - Marsha Reed, P.E., Chief Opera ions Officer t Amy vw:ccdocs/RES.Amend #1-Carollo Engineers, Inc. April 14, 2011 Resolution No. 2011-RO194 AMENDMENT NUMBER 1 TO PROFESSIONAL SERVICES CONTRACT No. 9433 BETWEEN THE CITY OF LUBBOCK AND CAROLLO ENGINEERS, INC. AMENDMENT NUMBER 1 DATED April 28, 2011 to the agreement between City of Lubbock, (City) and Carollo Engineers, P.C., (Engineer) dated February 25, 2010 ("the Agreement") concerning Construction Phase Services for the Southeast Water Reclamation Plant Digesters 8 and 9 Improvements Project. The Engineer has entered into the Agreement with City for the furnishing of professional services, and the parties now desire to amend the Agreement. Therefore, it is mutually agreed that the Agreement is amended to change Engineer's name and domicile state from "Carollo Engineers, P.C., an Arizona professional corporation" to "Carollo Engineers, Inc., a Delaware corporation," include Additional Services to be performed by Engineer and provisions for additional compensation by the City to the Engineer, as set forth in Exhibit A hereto. Amendment No. 1 extends the Agreement to December 1, 2012. The parties ratify the terms and conditions of the Agreement not inconsistent with this Amendment, all of which are incorporated by reference. CLIENT: CONSULTANT: CITY OF LUBBOCK CAROLLO E INEERS, I . By: By: A/,,� Tom Martin ary yburn, P.E. Title: Mavor Title: Senior Vice President Date: April 28, 2011 Date: f/3//( ATTEST: Rebe ca Garza, City Secr to APPROVED AS TO FORM: s Amy ms nt City tto y By:-�wc G / ;Cu Hani Michel, P.E. Title: Associate Vice President Date: APPROVED AS TO C NTENT: r dd� W od Fr lin, P.E., City Engineer Resolution No. 2011-RO194 EXHIBIT A CONSTRUCTION PHASE SERVICES FOR CITY OF LUBBOCK, TX SOUTHEAST WATER RECLAMATION PLANT DIGESTERS 8 & 9 IMPROVEMENTS PROJECT BACKGROUND The Southeast Water Reclamation Plant (SEWRP) operates two primary anaerobic digesters (Digesters 8 and 9). These digesters currently have compressed gas mixing systems that are in need of replacement. Carollo Engineers, Inc. (ENGINEER) completed the Solids Stream Studies (STUDIES), in November 2009. The Studies concluded that Digesters 8 and 9 are part of the future Solids Processing Facilities at the SEWRP. The City of Lubbock (CITY) elected to move forward with the Digesters 8 and 9 Improvements Project to improve operating efficiency and address potential safety concerns. The CITY authorized the ENGINEER to provide design services and prepare Contract Document for construction of the Digester 8 & 9 Improvements Project in February 2010. The design was completed in December 2010, and proposals were received from qualified Construction Contractors in February 2011. PURPOSE This EXHIBIT A establishes the Scope of Work, the Time of Performance and the Engineering Services Budget for Construction Phase Services to be provided by the ENGINEER for the CITY. The engineering services will consist of the following: • Section 100 -Project Administration • Section 200 - Office Services During Construction • Section 300 - Field Services During Construction • Section 400 - Post Construction and Special Services The Engineering Services will be performed during the construction and post -construction phases of the Project. Project Administration, Office Services During Construction and Field Services During Construction will be provided based on 16 months of construction duration. GENERAL DESCRIPTION The work associated with construction of the Digesters 8 and 9 Improvements Project generally consists of emptying and cleaning the existing concrete tanks, properly disposing of sludge removed from the existing concrete tanks, removing existing steel covers and providing new fixed insulated steel domes, new sludge feed facilities, new pump mixing systems and appurtenances, new digester heating system and appurtenances, new gas handling system, new waste gas flares, new ferric chloride feed capabilities, retention basin improvements for recycle stream management, site work, architectural improvements and incidentals for a complete and usable facility. Exhibit A - Contract No. 9433 Page 1 of 12 The Contract Documents are defined as the City of Lubbock Division 0 (Volume 1), Technical Specifications Divisions 1 through 17 (Volumes 2 and 3), Typical Details (Volume 4), Plans (Volume 5), Addendum, and executed change orders prepared for construction of the Project. The ENGINEER will consult with and advise the CITY and act as its representative during construction, including on -site representation. All CITY instructions to the Contractor will be issued through ENGINEER who will have authority to act on behalf of CITY to the extent provided in this Exhibit A, unless otherwise directed by the CITY in writing. ENGINEER will not be responsible for the means, methods, techniques, sequences, or procedures of construction selected by the Contractor or the safety precautions and programs associated with the work of the Contractor. SECTION 100 PROJECT MANAGEMENT AND ADMINISTRATION ENGINEER will provide project administration, monitor construction activities for conformance with the project's intent and provide active engineering overview and support of CITY staff in responding to construction issues. ENGINEER will monitor and recommend resources to adequately support contractor's construction schedule, ENGINEER will keep CITY informed of the progress of the work, will endeavor to guard CITY against defects and deficiencies in such work and will disapprove or reject work failing to conform to the Contract Documents. Specific project management and administrative services shall be as presented herein: Task 101 - Project Management, Planning and Reporting ENGINEER will plan, organize, staff, direct, manage, coordinate, and report work tasks of the Project team (Carollo Engineers and subconsultant personnel). ENGINEER will prepare and submit monthly invoices to CITY. Task 102 - Preconstruction Conference The ENGINEER will schedule and conduct a Preconstruction Conference. At the conference, the ENGINEER will identify field services to be provided by the ENGINEER and discuss appropriate coordination procedures. The ENGINEER will prepare an agenda for the meeting and will prepare and distribute the meeting minutes. The ENGINEER's Resident Project Representative (RPR) will conduct the meeting and will introduce the Project Team, review procedures for the processing of Contractor's Submittals, Request For Information (RFIs), Change Order Requests (CORs), Change Order Proposals (COPs), overall Change Order policy, monthly progress payments, field quality control procedures, protocol for resolution of field discrepancies, inspection reports, and other specification requirements. Exhibit A - Contract No. 9433 Page 2 of 12 Task 103 - Project Coordination The ENGINEER will provide construction coordination services with the design team and CITY staff during the course of construction. The coordination functions will include: 1. Coordinate with TCEQ as required. 2. Coordinate with construction contractors for other projects who may be working on the site. Task 104 - Maintain Project Documents The ENGINEER will maintain detailed project records and documentation during the construction phase. Project documents will be maintained using a Web Based Construction Document Management service as provided under Special Services Task 400. The Project records shall include correspondence, schedules, submittals, test data, project data, payments, change orders, meeting minutes, clarifications, mark-ups of drawings and specifications, control system documentation and other such documentation. Project records shall be delivered to. the CITY's representative upon completion of the construction contract. Records shall be maintained under Section 300 at the RPR's field office. Task 105 - Administer Contractor Progress Payments The ENGINEER, will review applications for payment and the accompanying data and schedules, will determine the amounts owing to Contractor and will recommend payments to Contractor by the CITY. For unit price work, the ENGINEER's recommendations for payment will be based on a determination of completed quantities of such work. Task 106 - Substantial and Final Completion Inspection The ENGINEER will, upon completion of the punch list items as notified by the Contractor, make final inspection to determine if the finished work has been completed to the standard required by the construction documents, determine whether required inspections and approvals for permit compliance have been satisfactorily completed, and Contractor has fulfilled the obligations so that ENGINEER may recommend, in writing, final payment to Contractor and may give written notice to CITY and the Contractor that the work is acceptable, subject to any conditions therein expressed and in consultation with the CITY whether the work is finally complete. SECTION 200 OFFICE SERVICES DURING CONSTRUCTION Task 201 - Prepare Conformed Documents After award of the Construction Contract, ENGINEER will prepare Conformed Plans and Specifications, incorporating items added or modified by addendum during the bidding period. This work will be accomplished on the electronic files. The following is a list of the Conformed Documents that will be distributed: Exhibit A - Contract No. 9433 Page 3 of 12 CITY: Hard Copy Full Size Drawings: (3) sets; Hard Copy Half -Size Drawings: (5) sets; Hard Copy Specifications: (3) sets of 3-ring binders, (7) sets of screw post; Electronic Copy: PDF and (.dwg) file format for drawings. ENGINEER: Hard Copy Full Size Drawings: (1) set; Hard Copy Half -Size Drawings: (10) sets; Hard Copy Specifications: (7) sets of screw post, (3) sets of 3-ring binders; Electronic Copy: PDF and (.dwg) file format for drawings, PDF and Microsoft Word for specifications; Final Geotechnical Report: (1) hard copy and (1) electronic PDF copy. Contractor: Hard Copy Full Size Drawings: (5) sets; Hard Copy Half -Size Drawings: (5) sets; Hard Copy Specifications: (3) sets of 3-ring binders, (7) sets of screw post; Electronic Copy: PDF and (.dwg) file format for drawings. Task 202 - Submittal Review The Consultant will manage, review, approve (or reject as necessary) and document / log contractor technical submittals and/or shop drawings for compliance with the Contract Documents. All submittals will be transmitted and processed electronically using the Project's web based Construction Document Management system. Review procedures will be as specified in the Contract Documents This review does not relieve the contractor from specification requirements. The Consultant will anticipate two (2) review cycles for all submittals. The Consultant will track the budget expended for submittal review beyond two submittals for reimbursement by CITY and Contractor. The ENGINEER will maintain a submittal log showing dates of submittal, dates of return and review action. Copies of the log shall be furnished to the CITY and the Contractor monthly. Task 203 - Issue Interpretations and Clarifications The ENGINEER will interpret the technical content of drawings and specifications with respect to requests for clarification and/or deviation from them. All requests for interpretation or clarification (RFI) will be transmitted and processed electronically using the Project's web based Construction Document Management system. Design team members will provide overview in each discipline to ensure that the decisions made in design are incorporated in the responses to RFI generated during construction. The ENGINEER will maintain a RFI log showing dates of RFI, dates of return and review action. Copies of the log shall be furnished to the CITY and the Contractor monthly. Task 204 - Minor Changes, Change Order Requests, and Change Orders The ENGINEER will consult with and advise the CITY concerning all change order requests and change orders. The ENGINEER may authorize or direct minor changes in the Work which are consistent with the intent of the Contract Documents and which do not involve a change in Project cost, time for construction, Project scope, aesthetics, or approved design elements. Any such minor changes shall be implemented by written field order. Exhibit A - Contract No. 9433 Page 4 of 12 The ENGINEER shall not have authority to direct or authorize changes in the work which involve a change in Project cost, time for construction, Project scope, aesthetics, or approved design elements without the CITY's prior written approval. The ENGINEER will prepare and submit change order requests explaining the merits for the change and a recommendation for the CITY's approval and acceptance. The ENGINEER will negotiate an agreement with the Contractor as to scope of work and cost, time or both associated with the change in Work. The change order shall include a written justification for the cost of the Work. Task 205 - Technical Meetings ENGINEER's design team will attend technical meetings, as needed, to discuss and assist in resolving issues and special technical concerns as they occur during construction. For budget purposes, five (10), four (4) hour meetings are assumed. A total of five (5) full -day visits (of up to two persons) requiring travel is assumed. Task 206 - Record Drawings The ENGINEER's Resident Project Representative will review and coordinate the record drawings maintained by the Construction Contractor. After final completion, the ENGINEER will incorporate all Contractor markups into the project CAD files. The record drawings shall be available to the CITY within thirty (30) days of receipt of all data in its entirety from the Contractor. The ENGINEER will prepare one (1) copy of the Record Drawings and one electronic copy to submit to the City. SECTION 300 FIELD SERVICES DURING CONSTRUCTION Task 301 - Provide Resident Project Representative ENGINEER will provide the services of a Resident Project Representative (RPR) The RPR will act as directed by ENGINEER, in order to assist ENGINEER in inspecting performance of the work of the Contractor. Through on -site inspections of the work in progress and field checks of materials and equipment by the Resident Project Representative, ENGINEER will endeavor to protect the CITY against defects and deficiencies in the work of the Contractor, but the furnishing of such resident project representation will not make ENGINEER responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions or programs, or for the Contractor's failure to perform their work in accordance with the Contract Documents. RPR, as ENGINEER's agent, will act as directed by and under the supervision of ENGINEER, and will confer with ENGINEER. RPR's dealings in matters pertaining to the on -site work shall in general be only with ENGINEER and Contractor, and dealings with subcontractors shall only be through or with the full knowledge of Contractor. Written communication between the Contractor and the CITY will be only through or as directed by ENGINEER, and when appropriate, may be through the RPR Exhibit A - Contract No. 9433 Page 5 of 12 301.1 Duties and Responsibilities of RPR Schedules: Review the progress schedule, schedule of Shop Drawing submissions and schedule of values prepared by Contractor, and consult with ENGINEER and scheduling professional concerning their acceptability. Meetings: Conduct preconstruction conferences and periodic construction progress meetings. Prepare and distribute minutes of such meetings. Liaison: Serve as ENGINEER's liaison with the Contractor, working principally through the Contractor's superintendent and assist the superintendent in understanding the intent of the Construction Documents. Assist ENGINEER in serving as CITY's liaison with the Contractor, when the Contractor's operations affect the CITY's on -site operation. As directed by the ENGINEER, assist in obtaining from CITY additional details or information, when required at the job site for proper execution of the work. Shop Drawings and Samples: Shop drawings and samples which are furnished by the Contractor will be received and reviewed as defined in Task 202. Advise ENGINEER and Contractor prior to the commencement of any work requiring a Shop Drawing or sample submission if the submission has not been approved by ENGINEER. Interpretation of Construction Documents: Receive and transmit clarifications and interpretations of the construction documents to/from the Contractor and ENGINEER as described in Task 203. Resident Project Representative will notify the CITY's representative of the ENGINEER's decision prior to issuance to the Contractor. Changes: Consider and evaluate Contractor's suggestions for changes in drawings or specifications and report suggestions with recommendations to ENGINEER. Notify the CITY's representative of changes or alterations believed to be in the CITY's best interest. Provide the CITY's representative with support information of proposed changes. Prepare drawing, details, and specifications needed to describe and justify the change. Prepare an estimate of the cost and time impact of the change and negotiate scope, cost, and schedule with the Contractor. Records: Maintain at the job site files for correspondence, reports of job conferences, shop drawings and samples submissions, reproductions of original construction documents including all addenda, change orders, field orders, additional drawings issued subsequent to the execution of the construction contract, ENGINEER's clarifications and interpretations of the construction documents, progress reports, and other Project related documents. Prepare daily reports recording Contractor's work performed on the job site, major construction equipment on -site, weather conditions, data relative to questions of extras or deductions, list of visiting officials and representatives of manufacturers, fabricators, suppliers and distributors, daily activities, decisions, on -site equipment, subcontractors on -site, inspections in general and specific inspections in detail as to inspecting test procedures. Send record copies to ENGINEER. Record names, addresses and telephone numbers of the Contractor's staff, subcontractors and major suppliers of materials and equipment. Exhibit A - Contract No. 9433 Page 6 of 12 Maintain notes to be capable of cross referencing the Contractor's record drawing information for accuracy and completeness. Receive, review and process daily inspection reports. Maintain a digital photographic file of the progress of the construction activities throughout the duration of the Project. This photo file will consist of color photographs taken to document specific construction activities where the information may be of future value. The photographs will be labeled as to the subject, and date of the photo and the photos will be kept in files which have been formatted to represent the specific construction area of the Project. Reports: Each month, furnish ENGINEER and CITY the Project progress meeting minutes (as the construction contract status report) describing the progress of the work and Contractor's compliance with the approved progress schedule and schedule of shop drawing submissions. The report will include as a minimum: 1. Total Project cost to date. 2. Total Project cost during the period. 3. Planned versus actual progress. 4. Actual and/or potential defaults or violations of the construction documents. 5. Remedies to the above. 6. Change order activity summary (Task 204). 7. Other Project issues. Consult with ENGINEER in advance of scheduled major tests, inspections or start of important phases of the work. Promptly notify the ENGINEER of any accident relating to the Project. Contractor Pay Applications: Review applications for payment as described in Task 108 with Contractor(s) for compliance with the established procedure for their submission and forward those with recommendations to ENGINEER, noting particularly their relation to the schedule of values, work completed, and materials and equipment delivered at the site but not incorporated in the work. Certificates, Maintenance and Operation Manuals: During the course of the work, review and determine that certificates, maintenance and operation manuals and other data required to be assembled and furnished by Contractor are applicable to the items actually installed; and deliver this material to ENGINEER for review and forwarding to CITY prior to final acceptance of the work. Start-up Assistance: Start-up services shall be sufficient to transfer finished work from a construction status to operating, functional system(s). Such services may include review of Exhibit A - Contract No. 9433 Page 7 of 12 contractor's start-up plan, prepare and coordinate a start-up plan and procedures for City personnel use, supervise during start-up procedures, and assist City personnel during a period of initial operation. Special Inspection: During the course of the work, arrange and coordinate Special Inspections for structural, mechanical, and electrical work. 301.2 Limitations of Authority Except upon written instructions, Resident Project Representative: 1. Will not authorize any deviation from the Contract Documents or approve any substitute materials or equipment. 2. Will not undertake any of the responsibilities of Contractor, subcontractors or Contractor's superintendent, or expedite the work. 3. Will not advise on or issue directions relative to any aspect of the means, methods, techniques, sequences or procedures of construction unless such is specifically called for in the Construction Documents. 4. Will not advise on or issue directions as to safety precautions and programs in connection with the work. 5. Will not authorize CITY to occupy the Project in whole or in part. Task 302 - Document Project Completion The Resident Project Representative and Construction Inspector will assist ENGINEER during the inspection for Substantial Completion and Final Acceptance. Task 303 - On Site Project Administrative Assistance Provide a half-time Project Administrative Assistant for duration of construction and startup to assist with document and submittal processing and manage telephones. Task 304 - Discipline Inspections 304.1 Electrical Inspection Electrical inspection services will be required at various stages of the project. ENGINEER will provide general electrical inspection in support of the RPR. The ENGINEER will support electrical inspection activities and provide inspection services for each of the following: 1. Provide electrical inspection of the following: a. Electrical materials and equipment. Exhibit A - Contract No. 9433 Page 8 of 12 b. Installation methods and workmanship of duct banks and exposed conduit. c. Wire installation and terminations. d. Wire and conduit tagging. e. Witness contract required third party inspection. 2. Inspection of duct bank wire pulls. 3. Electrical support for start-up activities. 304.2 Instrumentation and Control (1&C) Inspection Instrumentation and Control (1&C) inspection services will be required at various stages of the project. The ENGINEER will support I&C inspection activities and provide inspection services for interface with instrumentation, controls, and software checkout. Emphasis will be given to system startup and checkout. ENGINEER will provide I&C inspection as requested for the level of effort identified in the man-hour allocation. SECTION 400 SPECIAL SERVICES Task 401 - Additional Design Services - Retention Basin Design Modifications The Solids Stream Studies of the SEWRP (Studies) Report, dated November 2009, recommended equalization of recycle streams from the Solids Handling Building to avoid discharging high ammonia loads into the plant influent when dewatering is in operation. In addition to making it very difficult to comply with effluent ammonia limits on a consistent basis, these high "spike" loads of ammonia that Plant 4 will see without equalization of the recycle streams could inhibit phosphorus removal in Plant 4. Addressing these high ammonia loads becomes critical once the limits for stream discharge go into effect. Reuse of an existing filter wash water basin for retention stream equalization, which was saved from demolition under Contract 6, has sufficient depth and volume to allow equalization of the recycle streams, and has existing piping to convey equalized flow to the headworks, is recommended. The ENGINEER will design the necessary modifications to the retention basin that would include new pumps, protective coatings, a cover, and odor control. Task 402 - Material Testing The ENGINEER will provide for material testing service as required by the Contract Documents. The ENGINEER will provide the services of a professional construction materials inspection and testing laboratory that meets ASTM E 329 requirements. Inspection and testing shall be coordinated with the construction schedule. Testing and inspection services shall include placement inspection and testing of compacted select fill and backfill, ordinary backfill, paving base, pavement subgrade, and subgrade courses; asphaltic concrete pavement inspection and field density tests and concrete testing and inspection. Samples for testing shall be collected from Exhibit A - Contract No. 9433 Page 9 of 12 the construction site and delivered to the laboratory. The laboratory shall provide a construction materials technician to perform the field construction materials inspection and field testing services herein outlined. ENGINEER will review laboratory reports and reports of inspection and testing activities describing the tests and inspections made and maintain files of this documentation to be turned over to the CITY. The laboratory shall itemize any changes in specifications or acceptance criteria authorized by the ENGINEER and report the actual condition of all items tested and inspected. The laboratory shall report directly to the ENGINEER's Resident Project Representative and shall receive direction with respect to work activities, duties, duration, reporting procedures, etc., from the ENGINEER's Resident Project Representative. The ENGINEER's laboratory will inspect and test for the following: 1. Soils Testing: Select backfill, backfill and subgrade materials under and around structures, paved areas, pipe trenches, and duct bank/conduit, etc., for compaction to the appropriate percentage of the moisture -density specified for each material. Selection of areas to be tested shall be made by the ENGINEER. Placement of select backfill shall be periodically monitored by the technician for compliance with project materials quality specifications. Field moisture - density tests shall be conducted by the technician at the frequency directed by the ENGINEER. In -place density tests and sampling shall be conducted by the Technician on the compacted asphalt pavement at the frequency designated by the ENGINEER. Moisture -density relationships shall be determined in accordance with the moisture -density specifications specified for this Project, utilizing the appropriate method for each material type. Optimum moisture and maximum density remolded swell and plasticity index testing as required for each sample submitted. Soil sieve analyses shall be conducted prior to placement of select backfill, and embedment and all granular fill materials. 2. Concrete Placements: The laboratory's technician shall monitor the concrete materials, as delivered to the Project site, for compliance with the requirements of the Construction Contract Documents. These requirements include temperature, slump, air content, time of delivery and composition as delivered. The technician shall report any deviations from the Construction Document requirements to the ENGINEER's Resident Project Representative. ENGINEER's Representative will determine the acceptability of the products. The technician shall prepare and deliver to the laboratory for testing the concrete test cylinders in accordance with the Construction Contract Documents and appropriate American Concrete Institute (ACI) Standards. Provide test cylinder control system in accordance with the Laboratory's standard control procedure. 3. Testing of Hot Mix Asphaltic Concrete: Bitumen extraction, aggregate gradation, bitumen content, laboratory density and stability test shall be performed for paving operations. 4. Additional Testing: Services that may be required throughout the life of the construction period will be provided at the ENGINEER's request. Fees for these services will be invoiced through Exhibit A - Contract No. 9433 Page 10 of 12 the ENGINEER to the CITY at the laboratory's standard unit rates in effect at the time these services are provided. Written reports of all testing results which identify the required data and identify conformance or non-conformance with the Construction Contract Document will be maintained by the ENGINEER and provided to the CITY at the completion of the Project. The ENGINEER will take appropriate action on all such testing and inspection reports, including acceptance, rejection, requiring additional testing or corrective work, or such other action the ENGINEER deems appropriate. The ENGINEER will promptly reject Work which does not conform to and comply with testing requirements. Task 403 - Confirmation Survey The ENGINEER will provide for surveying services as specified in the Contract documents. This includes: 1. Verify the Contractor's understanding of the facility's existing horizontal and vertical controls used to locate and layout the Project. 2. Confirm field elevation of new and existing structures. Task 404 - Web Based Project Document Management System ENGINEER will provide a web -based Project Document Management System as provided by EADOC. Task 405 - Electronic Operations Manual (EOM) The ENGINEER will develop an Operations Manual (for the Digester Improvements. The content development process will be designed for compliance with TCEQ 217 requirements and to meet CITY goals and objectives. The manual will include the following: • Background • Theory • Operating Strategies • Equipment & Controls Description • Standard & Emergency Operating Procedures • Design Criteria • Troubleshooting • Safety • Alarms • Figures The Manual will contain a process description in sufficient detail to describe the process to operators in a direct format. Process chemistry and chemical application will also be covered. The Manual will be submitted in electronic format suitable to be uploaded into a future electronic operations manual. Exhibit A - Contract No. 9433 Page 11 of 12 Task 406 - Startup and Training The Contract Documents require the Contractor to assume responsibility and to demonstrate the function of each process system and subsystem. ENGINEER will witness and verify the equipment performs as specified and the Contractor has provided equipment that operates in accordance with the specifications. After Contractor's testing is completed, ENGINEER will assist CITY operations staff in system startup and system performance testing. CONSTRUCTION PERIOD The Scope of Work presented herein covers work -related tasks that will be required for a construction period of 16 months (480 days). Should the construction period exceed the allotted time, an Amendment to this Contract may be required to extend the Field Services through completion of construction. CITY and ENGINEER agree to review the Contractors progress on a quarterly basis to determine ENGINEER staffing needs required to complete the project and make adjustments to the budget as needed. BUDGET CITY and ENGINEER have established a not -to -exceed budget of $1,299,229 to complete all services under this Exhibit A. This amount will not be exceeded without a contract amendment. CITY will pay the ENGINEER hourly, for services identified in Exhibit A, based on ENGINEERs Fee Schedule presented as EXHIBIT C. Subconsultant services will be billed at cost to ENGINEER with a 5 percent handling fee. The budget for each Task is presented in EXHIBIT B. CITY and ENGINEER agree to allow redistribution of funds between Tasks as appropriate to allow flexibility in providing the needed services within the not -to -exceed budget. ENGINEER agrees to complete these services as delineated above. Should there be a Change in Scope of Work or Time of Performance, then this can result in an amendment to this contract which shall be negotiated at that time. The level of construction services provided by the ENGINEER is highly dependent on the Contractor. Consequently, the CITY and ENGINEER agree to review the job progress at the midpoint period and at the 75 percent complete point to determine the effort required to complete job tasks and make appropriate adjustments to the budget as needed. This contract assumes that all work will be completed within the time specified in the Amendment No. 1. Exhibit A - Contract No. 9433 Page 12 of 12 Resolution No. 2011-R0194 EXHIBIT C CAROLLO ENGINEERS, Inc. FEE SCHEDULE City of Lubbock Southeast Water Reclamation Plant Digesters 8 and 9 Improvements Project Construction Services Hourly Rate Engineers/Scientists Engineer -in -Training (EIT) $121.00 Assistant Professional $141.00 Professional 175.00 Project Professional 198.00 Lead Project Professional 214.00 Senior Professional 235.00 Partner -in -Charge 235.00 Field Staff Resident Project Representative 130.00 Field Administrative Assistant 80.00 Technicians Technicians 109.00 Senior Technicians 153.00 Support Staff Document Processing / Clerical 95.00 Other Direct Expenses Travel and Subsistence at cost Mileage .50/mile Subconsultant cost + 5% Other Direct Cost cost + 10% Fee schedule to remain in effect for duration of contract as specified in Amendment No. 1. Exhibit C - Contract No. 9433 PwJ/CardWDawments awnffX/LubboW—Proposals/Consbudion for Digesters 8&9/Exbbd C.doo (Final)