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HomeMy WebLinkAboutResolution - 2010-R0116 - Professional Services Contract_ Parkhill Smith & Cooper, Inc. - 03_04_2010Resolution No. 2010—RO116 March 4, 2010 Item No. 5.5 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Professional Services Contract for Engineering Services for the reconstruction of 34`h Street from Slide Road to IH 27 and 34`h Street from Indiana Avenue to Avenue Q (US 84), by and between the City of Lubbock and Parkhill Smith & Cooper, Inc., and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on March 4, 2010 TOM MARTIN, MAYOR ATTEST: Rebecc Garza, City Secretary APPROVED, AS TO CONTENT: Hertel, P.E., City APPROVED AS TO FORM: Chad Weaver, Assistant City Attorney vw:ccdocs/RES.PSC-Parkhill Smith & Cooper February 10, 2010 Resolution No. 2010-RO116 Contract: 9447 AGREEMENT FOR ENGINEERING SERVICES (CONCEPTUAL PHASE, DESIGN PHASE AND BID PHASE SERVICES) Project #92217 34" Street from Slide Road to IH 27 (Conceptual Phase Services) 341h Street from Indiana Avenue to Avenue Q (US 84) (Design and Bid Phase Services) THIS AGREEMENT, between the City of Lubbock, Texas (hereinafter referred to as Owner) and Parkhill, Smith & Cooper, Inc., with principal offices at 4222 851h Street, Lubbock, Texas 79423 (hereinafter referred to as Engineer): WITNESSETH: WHEREAS, Owner intends to develop a conceptual plan for paving improvements and improved access management along 30 Street between Slide Road and IH 27, and the Owner intends to reconstruct 34`h Street between Indiana Avenue and Avenue Q (US 84) (hereinafter referred to as the project); and WHEREAS, Owner requires certain professional engineering services in connection with the Project (hereinafter referred to as the Services); and WHEREAS, Engineer is prepared and has the ability to provide such Services; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: ARTICLE 1 - EFFECTIVE DATE The effective date of this Agreement shall be M a r_ r h 4 , 2 n 1 p. This Agreement shall terminate at the close of business eighteen (18) months from the effective date of the Agreement in accordance with the schedule as shown on Exhibit A-2. ARTICLE 2 - SERVICES TO BE PERFORMED BY ENGINEER Engineer shall perform the Services described in Attachment A, Scope of Services, which is attached hereto and incorporated by reference as part of this Agreement. ARTICLE 3 - COMPENSATION Owner shall pay Engineer for Services in accordance with Attachment B, Compensation, which is attached hereto and incorporated by reference as part of this Agreement. Compensation for Design Phase and Bid Phase Services shall not exceed $ 1,811,959.00 without authorization by City Council. ARTICLE 4 - STANDARD OF CARE Engineer shall exercise the same degree of care, skin and diligence in the performance of the Services as is ordinarily provided by a professional engineer under similar circumstances at the same time and in the same locality. ARTICLE 5 - LIMITATIONS OF RESPONSIBILITY Engineer shall not be responsible for actual means, methods, techniques, sequences, procedures or safety precautions and programs used in connection with the Project by others. Engineer shall assist the Owner in the administering of its contracts with any vendor or other Project participant in order to fulfill contractual or other responsibilities to the Owner or to comply with federal, state and local laws, ordinances, regulations, rules, codes, orders, criteria and standards. ARTICLE 6 - OPINIONS OF COST AND SCHEDULE Since Engineer has no control over the cost of labor, materials, equipment or services furnished by others, or over contractors', subcontractors' or vendors' methods of determining prices, or over competitive bidding or market conditions, Engineer's opinion of cost shall be made on the basis of qualifications and experience as a professional engineer. Since Engineer has no control over the resources provided by others to meet contract schedules, Engineer's forecast schedules shall be made on the basis of qualifications and experience as a professional engineer. Engineer cannot and does not guarantee that proposals, bids or actual Project costs will not vary from his opinions of cost or that actual schedules will not vary from his forecast schedules. ARTICLE 7 - LIABILITY AND INDEMNIFICATION 7.1 General. Having considered the risks and potential liabilities that may exist during the performance of the Services and in consideration of the promises included herein, Owner and Engineer agree to allocate such liabilities in accordance with this Article 7. Words and phrases used in this Article shall be interpreted in accordance with customary insurance industry usage and practice. 7.2 Indemnification. Engineer agrees to defend, indemnify and hold Owner whole and harmless against all claims for damages, costs and expenses of persons or property that may arise out of, or be occasioned by, or from; any negligent act, error or omission of Engineer; or any agent, servant or employee of Engineer in the execution or performance of this Contract. 7.3 Defense of Claims. In the event an action for damages is filed in which negligence is alleged on the part of Owner and Engineer, Engineer agrees to defend Owner. In the event Owner accepts Engineer's defense, Owner agrees to indemnify and reimburse Engineer on a pro rata basis for all expenses of defense. Owner also agrees to indemnify and reimburse Engineer on a pro rata basis for any judgment or amount paid by Engineer in resolution of such claim. Such pro rata share shall be based upon a final judicial determination of negligence or, in the absence of such determination, by mutual agreement. 7.4 Employee Claims. Engineer shall indemnify Owner against legal liability for damages arising out of claims by Engineer's employees. Owner shall indemnify Engineer against legal liability for damages arising out of claims by Owner's employees to the extent permitted by law. 7.5 Limitations of Liability. To the fullest extent permitted by law, Engineer's total liability to Owner for any and all injuries, claims, losses, expenses or damages arising out of or in any way related to the Project or this Agreement from any cause or causes, including but not limited to Engineer's negligence, errors, omissions, strict liability, or breach of contract, shall not exceed the minimum amounts required by Article 10 of this Agreement. 7.6 Other Project Indemnities. Indemnity provisions shall be incorporated into all Project contractual arrangements entered into by Owner and shall protect Owner and Engineer to the same extent. 2 7.7 Survival. Upon completion of all services, obligations and duties provided for in this Agreement, or in the event of termination of this Agreement for any reason, the terms and conditions of this Article shall survive. ARTICLE 8 - INDEPENDENT CONTRACTOR Engineer undertakes performance of the Services as an independent contractor and shall be wholly responsible for the methods of its own performance and that of its subcontractors, agents and employees. Owner shall have no right to supervise the methods used, but Owner shall have the right to observe such performance. Engineer shall work closely with Owner in performing Services under this Agreement. ARTICLE 9 - COMPLIANCE WITH LAWS In performance of the Services, Engineer will comply with applicable regulatory requirements, including federal, state and local laws, rules, regulations, orders, codes, criteria and standards. Engineer shall possess the licenses necessary to allow Engineer to perform the Engineering Services. Engineer shall not be responsible for procuring permits, certificates and licenses required for any construction unless such responsibilities are specifically assigned to Engineer in Attachment A, Scope of Services. ARTICLE 10 -INSURANCE Prior to the time Engineer is entitled to commence any part of the Services under this Agreement, Engineer shall procure, pay for, and maintain the following insurance written by companies licensed in the State of Texas or meeting surplus lines requirements of Texas law and acceptable to Owner. The insurance shall be evidenced by delivery to Owner of one (1) certificate of insurance, executed by the insurer, listing coverage and limits, expiration date and term of policy, and certifying that the insurer is licensed to do business in Texas or meets the surplus lines requirements of Texas law, or by delivery to Owner of a certified copy of each policy, including all endorsements. The insurance requirements shall remain in effect throughout the term of this Agreement. A. General Liability: Engineer's insurance shall contain broad form contractual liability with a combined single limit of a minimum of $500,000 each occurrence and in the aggregate and shall include the following: • Bodily Injury and Property Damage • Broad Form Contractual Liability • Personal Injury and Advertising Injury • Fire legal liability • Products and complete operations. B. Business Automobile Liability: Engineer's insurance shall contain a combined single limit of at least $500,000 per occurrence, and include coverage for, but not limited to, the following: • Bodily injury and property damage • Any and all vehicles owned, used or hired C. Workers' Compensation and Employer's Liability Insurance Engineer shall elect to obtain workers' compensation coverage pursuant to Section 406.002 of the Texas Labor Code. Further, Engineer shall maintain said coverage throughout the term of this Agreement and shall comply with all provisions of Title 5 of the Texas Labor Code to ensure that the Engineer maintains said coverage. Any termination of workers' compensation insurance coverage by Engineer or any cancellation or non -renewal of workers' compensation insurance coverage for the Engineer shall be a material breach of this Agreement. The Engineer may maintain Occupational Accident and Disability Insurance in lieu of Workers' Compensation. In either event, the policy must be endorsed to include a waiver of subrogation in favor of the City of Lubbock. Employer's Liability with limits of at least $500,000 each accident, $500,000 by disease policy limit, and $500,000 by disease each employ shall also be obtained and maintained throughout the term of this agreement. D. Other Insurance Requirements Engineer's general liability and auto liability insurance policies through policy endorsement must include wording, which states that the policy shall be primary and non-contributory with respect to any insurance carried by City of Lubbock. The certificate of insurance described must reflect that the above working is included in evidenced policies. E. Professional Liability Insurance (including errors and omissions) with minimum limits of $1,000,000 per claim. F. Consultant shall obtain and maintain in full force and effect during the term of this Agreement, and shall cause each approved subcontractor or subconsultant of Consultant to obtain and maintain in full force and effect during the term of this Agreement, commercial general liability, professional liability and automobile liability coverage with insurance carriers admitted to do business in the state of Texas. The policies will be written on an occurrence basis and will be subject to minimum limits described in Article 10 of this Agreement. Engineer shall furnish owner certificates of insurance which shall include a provision that such insurance shall not be canceled without at least thirty (30) days written notice to Owner. ARTICLE 11 - OWNER'S RESPONSIBILITIES Owner shall be responsible for all matters described in Attachment C, Owners Responsibilities, which is attached hereto and incorporated by reference as part of this Agreement. For purposes of this Agreement, Owner may act through its governing body or through administrative officials. ARTICLE 12 - REUSE OF DOCUMENTS All documents, including drawings, specifications and computer software, prepared by Engineer pursuant to this Agreement are instruments of service in respect to this Project. They are not intended or represented to be suitable for reuse by Owner or others on extensions of this Project or on any other project. Any reuse without written verification or adaptation by Engineer for the specific purpose intended will be at Owner's sole risk and without liability or legal exposure to Engineer. ARTICLE 13 - AMENDMENT, TERMINATION AND STOP ORDERS This Contract may be altered or amended only by mutual written consent of both parties hereto and may be terminated by the Owner at any time by written notice to the Engineer. Upon receipt of such notice, the Engineer shall, unless the notice directs otherwise, immediately discontinue all work in connection with the performance of this Contract and shall proceed to cancel promptly all existing orders insofar as such orders are chargeable to this Contract. The Engineer shall submit a statement showing in detail the work performed under this Contract to the date of termination. The Owner shall then pay the Engineer promptly that proportion of the prescribed fee which applies to the work actually performed under this Contract, less all payments that have been previously made. Thereupon, copies of all completed work accomplished under this Contract shall be delivered to the Owner. 4 The Owner may issue a Stop Work Order to the Engineer at any time. Upon receipt of such order, the Engineer is to discontinue all work under this Contract and cancel all orders pursuant to the Contract, unless the order otherwise directs. If the Owner does not issue a Restart Order within 60 days after receipt by the Engineer of the Stop Work Order, the Engineer shall regard this Contract terminated in accordance with the foregoing provisions. ARTICLE 14 - NONDISCLOSURE OF PROPRIETARY INFORMATION Engineer shall consider all information provided by Owner to be proprietary unless such information is available from public sources or determined to be public information pursuant to the Texas Public Information Act. Engineer shall not publish or disclose proprietary information for any purpose other than the performance of the Services without the prior written authorization of Owner or in response to legal process. ARTICLE 15 - NOTICE Any notice, demand or request required by or made pursuant to this Agreement shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To Engineer: Parkhill, Smith & Cooper, Inc. ATTN: John Hamilton, P.E. 4222 85'h Street Lubbock, Texas 79423 To Owner: City of Lubbock ATTN: Larry Hertel, P.E. P.O. Box 2000 Lubbock, Texas 79457-0001 Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of Engineer and Owner. ARTICLE 16 - UNCONTROLLABLE FORCES Neither Owner nor Engineer shall be considered to be in default of this Agreement if delays in or failure of performance shall be due to uncontrollable forces the effect of which, by the exercise of reasonable diligence, the nonperforming party could not avoid. The term "uncontrollable forces" shall mean any event which results in the prevention or delay of performance by a party of its obligations under this Agreement and which is beyond the control of the nonperforming party. It includes, but is not limited to, fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage, construction Contractor default or abandonment, failure on the part of the construction Contractor to otherwise pursue construction of the project, legislative actions, Owner -directed changes to design criteria or scope services once criteria and scope have been agreed upon, Owner -directed changes to plans after plans have been reviewed and approved (including partial submittal progress reviews), inability to procure permits, licenses or authorizations from any state, local or federal agency or person for any of the supplies, materials, accesses or services required to be provided by either Owner or Engineer under this Agreement. Neither party shall, however, be excused from performance if nonperformance is due to uncontrollable forces which are removable or remediable and which the nonperforming party could have, with the exercise of reasonable diligence, removed or remedied with reasonable dispatch. The provisions of this Article shall not be interpreted or construed to require Engineer or Owner to prevent, settle or otherwise avoid a strike, work slowdown or other labor action. The nonperforming party shall, within a reasonable time of being prevented or delayed from performance by an uncontrollable force, give written notice to the other party describing the circumstances and uncontrollable force preventing continued performance of the obligations of this Agreement. ARTICLE 17 - GOVERNING LAW This Agreement shall be governed by the laws of the State of Texas. Any suit brought to enforce any provision of this Agreement or for construction of any provision thereof shall be brought in Lubbock County, Texas. ARTICLE 18 - MISCELLANEOUS 18.1 Nonwaiver. A waiver by either Owner or Engineer of any breach of this Agreement shall not be binding upon the waiving party unless such waiver is in writing. In the event of a written waiver, such a waiver shall not affect the waiving party's rights with respect to any other or further breach. 18.2 Severability. The invalidity, illegality or unenforceability of any provision of this Agreement, or the occurrence of any event rendering any portion or provision of this Agreement void, shall in no way affect the validity or enforceability of any other portion or provision of the Agreement. Any void provision shall be deemed severed from the Agreement and the balance of the Agreement shall be construed and enforced as if the Agreement did not contain the particular portion or provision held to be void. The parties further agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions of this Article shall not prevent the entire Agreement from being void should a provision which is of the essence of the Agreement be determined to be void. ARTICLE 19 - INTEGRATION AND MODIFICATION This Agreement represents the entire and integrated agreement between the parties and supersedes all prior negotiations, representations and agreements, either written or oral. This Agreement may be amended only by a written instrument signed by each of the parties. ARTICLE 20 - SUCCESSORS AND ASSIGNS Owner and Engineer each binds itself and its directors, officers, partners, successors, executors, administrators, assigns and legal representatives to the other party to this Agreement and to the partners, successors, executors, administrators, assigns and legal representatives of such other party, in respect to all covenants, agreements and obligations of this Agreement. ARTICLE 21 -ASSIGNMENT Neither Owner nor Engineer shall assign, sublet or transfer any rights under or interest in (including, but without limitation, monies that may become due or monies that are due) this Agreement without the written consent of the other, except to the extent that the effect of this limitation may be restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. Nothing contained in this paragraph shall prevent Engineer from employing such independent consultants, associates and subcontractors as he may deem appropriate to assist him in the performance of the Services hereunder. ARTICLE 22 - SUBCONTRACTORS No work herein called for by the Engineers shall be subcontracted to a subcontractor who is not acceptable to the Owner or assigned without prior written approval of the Owner. The Engineer shall require subcontracts to conform to the applicable terms of this Contract and include provisions which require subcontractor compliance with Owner's Rules. ARTICLE 23 - THIRD PARTY RIGHTS Nothing herein shall be construed to give any rights or benefits to anyone other than Owner and Engineer. IN WITNESS WHEREOF, the parties have executed this Agreement. CITY OF LUBBOCK. TEXAS APPROVED AS TO CONTENT: ATTEST: �1 h ;;— 4 cf� — 5::)(: Tom Nfartin Rebe ca Garza Mayor City Secretary APPROVED S TO FORM: a Chad Weaver Assistant City Attorney APPROV /AS TO C NTENT: Larry Hert , P.E. City Engineer PARKHILL, SMITH & COOPER, INC. f By: / Attest: P;� win E. avis, Kerry iller, P.E. Vice President Corpo. Associate 7 Resolution No. 2010-RO116 ATTACHMENT A TO AGREEMENT FOR ENGINEERING SERVICES Owner: City of Lubbock, Texas Project: 341h Street from Slide Road to IH 27 — Conceptual Design Phase 34`h Street from Indiana Avenue to Avenue Q (US 84) —Design and Bid Phase A DESCRIPTION OF SCOPE OF SERVICES The scope of services for this project is as follows: Work will not proceed until Owner has authorized Engineer in writing to proceed. I. SERVICES A. Services as defined by the tasks and man-hours in Exhibit A-1. B. Services are to be provided according to the schedule shown in Exhibit A-2. II. ADDITIONAL SERVICES A. At the request of the Owner, the Engineer will provide Additional Services upon agreement between Owner and the Engineer defining the extent of such Additional Services and the amount and manner in which Engineer will be compensated for such Additional Services. B. Additional services may be authorized by a notice -to -proceed in writing from the City Engineer and addressed to the Engineer. A-] ATTACHMENT B TO AGREEMENT FOR ENGINEERING SERVICES Owner: City of Lubbock, Texas Project: 341h Street from Slide Road to IH 27 — Conceptual Design Phase 34`h Street from Indiana Avenue to Avenue Q (US 84) —Design and Bid Phase COMPENSATION BASIC AND SUPPLEMENTAL SERVICES For these services covered by this Agreement, the Owner agrees to pay the Engineer as follows: A. GENERAL 1. The Engineer will be paid on an hourly rate basis shown in Table B-1 and subcontract personnel services will be billed at cost. Engineer and subcontractor reimbursable expenses will be billed at cost plus 15 percent surcharge. Reimbursable expenses are shown in Table B-1. 2. The Engineer agrees to use its best efforts to perform services as defined herein within the billing limits stated below. 3. It is understood and agreed that the maximum billings of each of the items listed below are based on the start of Services being authorized not later than April 1, 2010. If start of Basic Services is not authorized by date given, it is understood and agreed that the upper billing limit may be adjusted accordingly by a supplement to this Agreement. 4. Monthly payments shall be made to the Engineer by the Owner based on Engineer's statement. The statement shall be itemized to indicate the amount of work performed and the associated reimbursable expenses and subcontract costs. The itemized statements will include the percentage complete for each task. This information will be used by the Owner to track the earned value of work completed to date. 5. The uncontested amount of each statement shall be due and payable upon receipt by the Owner. Carrying charges of 1-1/2 percent per month from the billing date shall be due for accounts that are not paid within 60 days after the billing date. 6. The Engineer shall keep records on the basis of generally accepted accounting practices of costs and expenses and which records shall be available for inspection by Owner during normal business hours. 7. The Engineer shall provide adequate resources to complete the services described herein within eighteen (18) months of the date of the Owner's notice -to -proceed to the Engineer. [.IN B. SERVICES 1. The maximum billed for Services including personnel services and reimbursable expenses for the Engineer is shown as follows: PSC Subconsultants Total Design Phase $ 797,019.00 $ 779,078.00 $ 1,576,097.00 Bid Phase $ 17,124.00 $ 12,000.00 $ 29,124.00 Reimbursable $ 26,657.00 $ 180,081.00 $ 206,738.00 Total $ 840,800.00 $ 971,159.00 $ 1,811,959.00 TOTAL SERVICES NOT TO EXCEED WITHOUT AUTHORIZATION $ 1,811,959.00 C. ADDITIONAL SERVICES Additional services must be authorized in writing by the Owner. 1. The maximum billed for Additional Services will be determined by mutual consent before the Additional Services are authorized by the Owner. 2. The Engineer shall start the performance of the authorized Additional Services within ten (10) days of the receipt of notice to proceed and will complete the Additional Services within the time period determined by mutual consent before the Additional Services are authorized by the Owner. IM TABLE B-1 PERSONNEL SERVICES RATES TO AGREEMENT FOR ENGINEERING SERVICES Owner: City of Lubbock, Texas Project: 341h Street from Slide Road to IH 27 — Conceptual Design Phase 341h Street from Indiana Avenue to Avenue Q (US 84) —Design and Bid Phase COMPENSATION RATES Hourly fees listed herein will apply through the term of the eighteen (18) month contract, and apply until December 31, 2011. If the term of the contract is extended by mutual agreement beyond December 31, 2011, then these rates may be evaluated for modification after January 1, 2012 by multiplying the hourly fee by the Consumer Price Index increase published on or after January 1, 2012 and each successive year thereafter. A. PERSONNEL SERVICES Category of Personnel /HR Parkhill, Smith & Cooper, Inc. Principal -in -Charge 170.00 Project Manager 144.00 Senior Professional Engineer/Senior Landscape Architect 129.00 Professional Engineer/Landscape Architect 111.00 Engineer-In-Training/Landscape Architect Intern 94.00 Technician/Designer 83.00 Drafter/CADD Operator/Project Assistant 73.00 Clerical 67.00 Hugo Reed and Associates, Inc. Principal -in -Charge 150.00 Engineer or Surveying Project Manager Senior Registered Professional Land Surveyor Senior Professional Engineer Professional Engineer Development Coordinator Engineer -In -Training Technician or Survey Crew Manager Senior CADD Technician Researcher Survey Crew 135.00 125.00 120.00 105.00 105.00 90.00 75.00 75.00 71.00 175.00 K Category of Personnel /HR X8 Environmental, Inc. Principal -in -Charge 135.00 Senior Professional Engineer 123.00 Professional Engineer/Geologist 108.00 LPST Project Manager 98.00 Engineer -In -Training 88.00 Technician or Designer 77.00 Drafter/CADD Operator 50.00 Clerical/Temporary Tech for counts 28.00 Gorrondona & Associates, Inc. Project Manager 131.04 Professional Engineer 122.30 Engineer -in -Training 81.54 Utility Coordinator 101.92 Jr. Utility Coordinator 69.89 CAD Operator 72.80 Construction Inspector 87.36 Jr. Construction Inspector 69.89 Admin/Clerical 49.50 SUE Tech 50.96 Manager (RPLS) 107.00 Survey Tech (RPLS) 85.00 Survey Tech 70.00 Survey — 2 man crew 105.00 Survey — 3 man crew 125.00 Surveying — I man GPS crew 100.00 Surveying — 2 man GPS crew 120.00 PaveTex Engineering & Testing, Inc. Senior Professional Engineer 160.00 Professional Engineer 125.00 Technician or Designer 59.00 Clerical 39.00 Vesta Rea & Associates, Inc. Public Involvement Program Manager 150.00 Technical Support 90.00 Graphic Designer 65.00 Clerical 50.00 B. REIMBURSABLE EXPENSES The following expenses are reimbursable: 1. Travel, subsistence and incidental costs. 2. Use of motor vehicles on a monthly basis for assigned vehicles and on a current mileage basis or rental cost basis for vehicles used for short periods. 3. Long distance telephone costs and project "onsite" telephone costs. 4. Reproduction of reports, drawings and specifications. 5. Postage, shipping or hand delivery charges for project -related materials. 6. Computer time charges, including program use charges. 7. Rental charges for use of equipment. 8. Cost of acquiring any other materials or services specifically for and applicable to only this Project. Compensation of reimbursable expenses shall be at cost plus a fifteen (15) percent surcharge. L!-W ATTACHMENT C TO AGREEMENT FOR ENGINEERING SERVICES Owner: City of Lubbock, Texas Project: 341h Street from Slide Road to IH 27 — Conceptual Design Phase 341h Street from Indiana Avenue to Avenue Q (US 84) —Design and Bid Phase OWNER'S RESPONSIBILITIES The Owner will furnish, as required by the work and not at the expense of the Engineer, the following items: l . Access to all maps, drawings, reports, records, audits, annual reports and other data that are available in the files of the Owner and which may be useful in the work involved under this Contract. 2. Secure permission to enter upon public and private property when required in performance of the Engineer's services. 3. Access to existing property, boundary, easement, right-of-way, utility surveys and property descriptions. 4. Full disclosure regarding the Project. 5. A Project Manager fully acquainted with the Project who has authority to approve changes in the Project within the delegated authority of the Project Manager, render decisions promptly, and furnish information in a reasonable time frame. It is recognized that certain changes or decisions will require City Manager and/or City Council approval. 6. Pay all costs for advertising and reproduction incident to advertising public meetings except for those public meetings advertisements which the Engineer is obligated to perform under Basic or authorized Supplemental Services. 7. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by Engineer, obtain advice of an attorney, insurance counselor and other consultants as Owner deems appropriate for such examination, and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of Engineer. 8. Provide such legal accounting, independent cost estimating and insurance counseling services as may be required for the Project and such auditing services as Owner may require to ascertain how or for what purpose any contractor has used the monies paid to him under the construction contract. C-1 9. Give prompt written notice to Engineer whenever Owner observes or otherwise becomes aware of any defect in the Project. 10. Cooperate with Engineer in securing preliminary approvals and consensus from the governmental authorities having jurisdiction over the Project and such approvals and consents from others as may be necessary for completion of the Project. 11. Furnish, or direct Engineer to provide, necessary Supplemental Services as stipulated in Attachment A of this Agreement or other services as required. 12. Give prompt written notice to Engineer whenever Owner observes or otherwise becomes aware of a hazardous environmental condition or of any other development that affects the scope or time of performance of Engineer's services, or any defect or nonconformance in Engineer's services or in the work of any Contractor. 13. If Owner designates a construction manager or an individual or entity other than, or in addition to, Engineer to represent Owner at the Site, define the duties, responsibilities, and limitations of authority of such other party and the relation thereof to the duties, responsibilities, and authority of Engineer. 15. Bear all costs incident to compliance with the requirements of this Attachment C. C - 2 EXHIBIT A-1 SERVICES TASKING, MAN-HOURS, REIMBURSABLES, AND SUBCONTRACTORS EXHIBIT A-1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES 34th Street Paving Improvements Conceptual Design - Slide Road to IH 27 - 4.5 miles Paving Design - Indiana Avenue to Avenue Q (US 84) - 2 miles ESTIMATE OF MAN-HOURS and TASKS - DESIGN AND BID PHASE SERVICES FIRM SUMMARY Company Basic Personnel Services and Expenses 'arkhill, Smith & Cooper, Inc.$840,800 • • - $638,321 Environmental, Inc.$81,937 Gorrondona & Associates, Inc.$101,700 ' • • • $25,422 Vesta Rea & Associates, L.L.C. $123,779 TOTAL $1,811,959 1 of 34 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES 34th Street Paving Improvements Conceptual Design - Slide Road to IH 27 - 4.5 miles Paving Design - Indiana Avenue to Avenue Q (US 84) - 2 miles ESTIMATE OF MAN-HOURS and TASKS - DESIGN AND BID PHASE SERVICES TASK SUMMARY Firm Workal Page(s) • •. 3 - 10 • • • : 11-16 • 17-18 • • • 19 20 Vesta Rea & Associates, L.l_.0 6 21-25 Task Totals Task Description 1 General Project Management $ 23,534 $ 10,830 $ 25,300 $ - $ 5,567 $ 12,967 $ 78,197 2 Data Collection / Research / Surveying $ 34,705 $ 323,921 $ - $ 101,700 $ 19,856 $ 8,565 $ 488,746 3 Public Involvement $ 185,066 $ 78,285 $ - $ - $ - $ 81,039 $ 344,390 4 Conceptual Design Phase - Schematic $ 215,723 $ 18,470 $ 19,670 $ $ $ - $ 253,863 5 Design & Construction Documents $ 363,732 $ 203,425 $ 36,967 $ $ $ 21,208 $ 625,332 6 Bid Phase Services $ 18,041 $ 3,390 $ - $ $ $ - $ 21,431 7 Construction Phase Services $ - $ - $ - $ $ $ - $ - Firm Totals $ 840,800 $ 638,321 $ 81,937 $ 101,700 $ 25,422 $ 123,779 $ 1,811,959 2of34 CONCEPTUAL DESIGN - SLIDE ROAD TO IH 27 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS PAVING DESIGN - INDIANA TO AVENUE Q ESTIMATE OF TASKS AND MAN-HOURS ENGINEERING SERVICES 34TH STREET I�JC•7:7:��: ly3il Cooper, Task Principal In Charge Project Manager Senior Prof. Engineer Prof. Engineer Senior Landscp Arch. Landscp Arch. Landscp Intern Drafter a CARD / PASS Clerical Total Hours Total Extension (S) 'CONCEPTUALFROM «««««« Rates »»»»»» $170.00 ROAD TO Task 1 - General Project Management $144.00 $129.00 $111.00 $94.00 $129.00 $111.00 $94.00 $73.00 $67.00 A Prepare Monthly Status Report and Invoice (18 months) 9 27 18 54 $6,624 B Internal QA/QC prior to submittals 80 40 120 $16,680 Task 1 Subtotal Hours / Costs 9 1W 0 0 0 40 0 0 4 18 174 $23,304 Task 1 Expenses (Worksheet 7, Task 1) $230 Task 1 Subtotal Hours / Costs / Expenses 174 $23,534 Task 2 - Data CollectiontResearch A Collect existing as -built plans, traffic signal plans, etc. 8 8 $752 B Review existing as -built plans, traffic signal plans, etc. 4 8 8 20 $2,360 C Document existing zoning, access, parking and signing requirements 2 12 2 16 $1,970 D Develop existing typical sections based on as -built plans 4 16 16 36 $3,248 E Develop existing parking layouts for property owner meetings 8 40 4 40 92 $8.348 F Create constraints map of corridor for public meetings 4 16 40 60 $5,000 G Develop existing schematic on an aerial mosaic 4 24 4 24 56 $5,100 H Assist with Research of property ownership and tenants 8 8 $1,152 1 Provide Support to HRA/VRA in upkeep of ownership/tenant database 8 8 $1,152 J Forward information to VRA and HRA to update database 8 8 $1,152 K Coordinate with Gorrondona for Subsurface Utilities 8 4 12 $1,404 L Coordinate with PaveTex Engineering for Pavement Cores & Tests 4 4 $444 M Coordinate with HRA for Topographical Survey 16 4 20 $2,292 Task 2 Subtotal Hours / Costs 0 50 0 28 112 36 0 0 120 2 348 $34,374 Task 2 Expenses (Worksheet 7, Task 2) 1$331 Task 2 Subtotal Hours/ Costs/ Expenses 348 $34,705 Task 3 - Public Involvement A Public Involvement Plan Al Assist VRA with preparation of Draft Public Involvement Plan 1 8 8 16 $2,184 A2 Attend Public Involvement Plan Meeting 8 8 16 $2,184 A3 Distribute Final Public Involvement Plan written by VRA 1 1 1 $144 CONCEPTUAL DESIGN - SLIDE ROAD TO IH 27 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS PAVING DESIGN - INDIANA TO AVENUE Q ESTIMATE OF TASKS AND MAN-HOURS ENGINEERING SERVICES 34TH STREET WORKSHEET 1 Parkhill, Smith & Cooper, Inc Project Manager Senior Prof. Engineer Prof. Engineer EIT Senior Landscp Arch. Landscp Arch. Landscp Intern Drafter / CADD/ PASS Clerical Total Hours 19-Feb-10 Total Extension ($) Principal In Charge «««««« Rates »»»»»» $170.00 $144.00 $129.00 $111.00 $94.00 $129.00 $111.00 $94.00 $73.00 $67.00 B Kickoff Meeting (CoL Staff, PSC Team, 34th SBA) j B1 PSC Schedule, Coordinate, and Prepare Draft Agenda 4 2 6 $834 B2 Prepare Exhibits, PowerPoint, Handouts 4 6 6 8 24 $2,498 B3 Attend Project Kickoff Meeting 3 3 6 $819 B4 Prepare and Distribute Meeting Minutes 2 1 3 $355 C Door to Door Introductions (Slide to IH 27) j C1 PSC Schedule Coordinate, and Prepare Survey 8 8 $1,152 C2 Door to Door Strategy Meeting (Slide to IH 27) 3 3 6 $819 C3 Conduct Door to Door Introductions (Slide to IH 27) - 4.5 miles 80 80 160 $21,840 C4 Assist HRA and VRA with construction of Survey Database 2 2 $288 D Internal Concept Work Session 1 (CoL Staff & PSC Team) 1 D1 PSC Schedule, Coordinate, and Prepare Draft Agenda 4 2 6 $834 D2 Prepare Exhibits, PowerPoint, Handouts 8 8 8 8 32 $3,688 D3 Attend Internal Concept Work Session 4 4 8 $1,092 D4 Prepare and Distribute Meeting Minutes 2 2 $288 E Public Concept Meeting 1 -Slide to Quaker I ,I E1 PSC Schedule, Coordinate, and Prepare Draft Agenda 16 8 24 $3,336 E2 Prepare Exhibits, PowerPoint, Handouts, Registration 16 24 8 8 8 ?4 88 $8,984 E3 Attend Concept Meeting 1 Preparation Meeting 4 4 4 4 4 20 $2,428 E4 Set up, Register, Attend and Dismantle Concept Meeting 1 2 4 4 4 4 4 4 4 30 $3,480 E5 Attend Concept Meeting 1 Debrief Meeting 3 3 6 $819 E6 Prepare and Distribute Meeting Summary 8 1 9 $1,219 F Public Concept Meeting 2 - Quaker to Indiana F1 Set up, Register, Attend and Dismantle Concept Meeting 2 2 4 4 4 4 4 4 4 30 $3,480 F2 Prepare and Distribute Meeting Summary 6 11 7 $931 G Public: Concept Meeting 3 - Indiana to University G1 Set up, Register, Attend, and Dismantle Concept Meeting 3 2 4 4 4 4 4 4 4 30 $3,480 G2 Prepare and Distribute Meeting Summary 6 1 7 $931 H Public Concept Meeting 4 - University to IH 27 H1 Set up, Register, Attend and Dismantle Concept Meeting 4 2 4 4 4 4 4 4 4 30 $3,480 H2 Prepare and Distribute Meeting Summary 6 1 7 $931 CONCEPTUAL DESIGN - SLIDE ROAD TO IH 27 PAVING DESIGN - INDIANA TO AVENUE Q EXHIBIT A-1 ESTIMATE OF TASKS AND MAN-HOURS 34TH STREET WORKSHEET 1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Parkhill, Smith ...- Task Principal In Charge Project Manager Senior Prot. Engineer Prot. Engineer EIT Senior Landscp Arch. Landscp Arch. Landscp Intern Drafter; CADD/ PASS Clerical Total Hours Total Extension (S) «««««« Rates »»»»»» $170.00 $144.00 $129.00 $111.00 $94,00 $129.00 $111.00 $94.00 $73.00 $67.00 1 internal Concept Work Session 2 (CoL Staff & PSC Team) 11 PSC Schedule, Coordinate, and Prepare Draft Agenda 8 8 16 $2,184 12 Prepare Exhibits, PowerPoint, Handouts 8 8 8 4 28 $3,228 13 Attend Internal Concept Work Session 2 3 3 6 $819 14 Prepare and Distribute Meeting Minutes 2 1 3 $355 J Draft Concept Meeting (CoL Staff, PSC Team, 34th SBA) J1 PSC Schedule, Coordinate, and Prepare Draft Agenda 8 4 12 $1,668 J2 Prepare Exhibits, PowerPoint, Handouts 8 8 4 4 6 8 38 $4,012 J3 Attend Concept Proposal Meeting 3 3 6 $819 J4 Prepare and Distribute Meeting Minutes 2 1 3 $355 K Internal Concept Refinement Session (CoL Staff & PSC Team) K1 PSC Schedule, Coordinate, and Prepare Draft Agenda 8 4 12 $1,668 K2 Prepare Exhibits, PowerPoint, Handouts 8 8 4 4 6 8 38 $4,012 K3 Attend Internal Concept Refinement Session 3 3 6 $819 K4 Prepare and Distribute Meeting Minutes 12 1 3 $355 L Concept Proposal Meeting (CoL Staff, PSC Team, 34th SBA) L1 PSC Schedule, Coordinate, and Prepare Draft Agenda 8 4 12 $1,668 L2 Prepare Exhibits, PowerPoint, Handouts 16 16 4 4 6 16 62 $6,500 L3 Attend Concept Proposal Meeting 3 13 6 $819 L4 Prepare and Distribute Meeting Minutes 12 1 3 $355 O One -on -One Driveway Meetings with Business Owners - Indiana Avenue to Avenue 0 (2.0 Miles) 01 Door to Door Strategy Meeting (Indiana to Avenue 0) 3 3 6 $819 02 Conduct Door to Door Meetings - 2.0 miles 80 80 160 $21,840 R Driveway / Access Work Session (CoL Staff & PSC Team) R1 PSC Schedule, Coordinate, and Prepare Draft Agenda 4 4 8 $1,092 R2 Prepare Exhibits, PowerPoint, Handouts 8 8 4 4 6 81 38 $4,012 R3 Attend Internal Driveway/Access Work Session 3 3 6 $819 R4 Prepare and Distribute Meeting Minutes 2 2 $288 M Concept Public Meeting and Open House - Slide to IH 27 M1 Attend Public Meeting Planning Meeting 4 4 8 $1,092 CONCEPTUAL DESIGN - SLIDE ROAD TO IH 27 EXHIBIT A-1 PAVING DESIGN - INDIANA TO AVENUE Q ESTIMATE OF TASKS AND MAN-HOURS 34TH STREET WORKSHEET 1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Cooper,0 Task Principal In Charge Project Manager Senior Prof. Engineer Prof. Engineer Senior Landscp Arch. Landscp Arch. Landscp Intern Drafter / CADD/ PASS Clerical Total Hours Total Extension ($) «««««« Rates »»»»»» $170.00 $144.00 $129.00 $111.00 $94.00 $129.00 $111.00 $94.00 $73.00 $67.00 M2 PSC Schedule, Coordinate, and Prepare Draft Agenda 8 4 8 20 $2,204 M3 Prepare Exhibits, PowerPoint, Handouts, Registration 16 4 16 8 8 8 8 4 72 $7,776 M4 Set up, Register, Attend, Dismantle Open House/Public Meeting 4 6 6 6 6 6 6 4 44 $5,256 M5 Attend Public Meeting Debrief Meeting 3 3 6 $819 M6 Prepare and Distribute Meeting Summary 8 2 10 $1,286 S Media Relations S1 Coordinate with Vesta Rae on media inquiries (TV, Radio, Paper) 8 4 12 $1,668 T Website Development T1 Prepare and Submit web page information to Vesta Rea 16 4 20 $2,820 U Project Newsletter — Ui Write information for Vesta Rea to insert in three (3) Newsletters 40 40 40 120 $13,840 V Project Email Account Vi Respond to citizens email inquiries 40 12 52 $7,308 W News Releases W1 Write information for Vesta Rae for Press Releases 24 12 36 $5,004 Task 3 Subtotal Hours / Costs 12 587 192 30 114 240 54 62 124 43 1458 $180,097 Task 3 Expenses (Worksheet 7, Task 3) $4,969 Task 3 Subtotal Hours! Costs / Expenses 1458 $185,066 Task 4 - Conceptual Design Phase - Slide Road to IH 27 A Develop proposed typical section concepts 8 16 16 8 8 12 40 108 $10,400 B Develop proposed driveway concepts 8 8 8 8 32 $3,520 C Develop proposed access sharing concepts 8 8 8 8 32 $3,520 D Develop proposed access and parking layouts for all businesses 8 24 40 16 12 16 40 156 $15,396 E Meet w/CoL Staff to present driveway, access and parking solutions 3 3 31 9 $1,152 F Evaluate viability of median improvements at intersections 2 2 8 8 20 $2,294 G Identify opportunities to insert bus pull outs along corridor 8 8 8 16 40 $4,576 H Identify opportunities to insert bike access within and across corridor 4 4 4 4 16 $1,760 I Identify sidewalk, pedestrian crossing, and ADA alternatives 8 16 24 16 16 24 104 $10,776 J Identify street lighting opportunities 1 B 8 8 25 $2,648 K Identify pedestrian lighting opportunities 1 8 8 8 25 $2,648 L Coordinate with City Traffic Engineering to identify signal needs 4 16 20 $2,080 CONCEPTUAL DESIGN - SLIDE ROAD TO IH 27 EXHIBIT A-1 PAVING DESIGN - INDIANA TO AVENUE Q ESTIMATE OF TASKS AND MAN-HOURS 34TH STREET CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES WORKSHEET •res Task Principal Project In Manager Charge Senior Prof. Engineer 1 e • Prof. EIT Senior Landscp Landscp Drafter Clerical Total Total Engineer Landscp Arch. Intern CADD i Hours Extension Arch. PASS ($) «««««« Rates »»»»»» $170.00 $144.00 $129.00 $111.00 $94.00 $129.00 $111.00 $94.00 $73.00 $67.00 M Develop Preliminary Conceptual Schematic 40 40 120 40 40 80 120 480 $47,360 N Develop preliminary traffic control plan for each alternative considered 40 40 80 80 240 $24,280 O Calculate cost estimate for three (3) alternatives 16 16 40 20 32 40 164 $18,020 P Hardscape Design Concepts for Sidewalks and Driveways 24 120 120 160 424 $47,296 o Create Final Conceptual Schematic 8 16 40 40 104 $9,608 X Calculate Cost Estimate for Preferred Alternative 2 2 8 12 $1,298 Task 4 Subtotal Hours / Costs 1 0 193 58 117 412 275 252 324 380 0 2011 $208,632 Task 4 Expenses (Worksheet 7, Task 4) $7,091 DETAILED Task 4 Subtotal Hours / Costs / Expenses DESIGN PHASE - FROM r TO AVENUE Task 5 - Design and Construction Documents • 2011 $215,723 A Subsurface Utility Engineering Al Attend SUE Coordination Meeting. HRA will direct meeting. 2 2 4 $546 A2 Attend Utility Coordination Meetings with Utility Companies (2 mtgs) 4 4 8 $1,092 B Surveying B1 Coordinate with Hugo Reed on design surveying needs 1 16 16 8 41 $4,744 C Construction Drawings C1 CADD Project Set up, to include Geopak, Pattern, Criteria files 8 8 16 32 $2,672 C2 Cut Plan Sheets - 26 sheets (1"= 50' horiz) 24 16 40 $3,760 C3 Cut Intersection Layout Sheets 4 12 16 $1,504 C4 Detail Existing Roadway Typical Sections i 16 161 34 $2,960 C5 Detail Proposed Roadway and Sidewalk Typical Sections 2 16 40 2 8 24 40 132 $12,146 C6 Title Sheet 2 2 $188 C7 Index of Sheets 2 4 2 2 10 $932 C8 Project Layout Sheet 2 2 $188 C9 Horizontal and Vertical Design (ROW to ROW) 40 80 24 80 80 304 $31,456 C10 Horizontal Control and Curve Data Sheets 2 2 4 $334 C11 Detail and Annotate Plan &Profile Sheets 4 24 80 12 24 40 80 264 $24,572 C12 Design, Detail and Annotate Intersection Layouts 4 16 80 80 180 $15,712 C13 Design, Detail and Annotate Alley and Driveway Layouts 4 8 80 40 132 $11,904 CONCEPTUAL DESIGN - SLIDE ROAD TO IH 27 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS PAVING DESIGN - INDIANA TO AVENUE Q ESTIMATE OF TASKS AND MAN-HOURS ENGINEERING SERVICES 34TH STREET WORKSHEET 1 ...- Task Principal In Charge Project Manager Senior Prof. Engineer Prof. Engineer LIT Senior Landscp Arch. Landscp Arch. Landscp Intern Drafted CADD t PASS Clerical Total Hours Total Extension (S) «««««« Rates »»»»»» $170.00 $144.00 $129.00 $111.00 $94.00 $129.00 $111.00 $94.00 $73.00 $67.00 C14 Design, Detail and Annotate Shared Parking Access Layouts 4 2 60 40 106 $9,358 C15 Design, Detail and Annotate Sidewalks and ADA Ramps 4 40 100 4 40 40 228 $21,612 C16 Miscellaneous Pavement Details 2 2 4 8 16 $1,470 C17 Plot and Review Design Cross Sections 2 2 16 20 $2,014 C18 Calculate Roadway Quantities 16 16 32 $3,280 C19 Removal Plans B 40 8 16 40 112 $9,960 C20 Specifications and Special Conditions 16 16 16 4 16 16 84 $8,708 C21 Standard Sheets 4 16 4 4 4 16 48 $4,452 C22 Exchange information with HRA on drainage designs 8 16 40 40 104 $9,896 C23 Exchange information with X8 Environmental on Signs, Mkgs & ITS 8 8 40 40 96 $8,720 C24 Illumination Modifications (Calcs and Exhibits) 20 8 40 68 $7,228 C25 Illumination Design for needed modifications 80 8 120 208 $22,488 C26 Electric Service Coordination with Utility 4 8 12 $1,268 C27 Electrical Standards 2 4 6 $634 C28 TCP Layout Sheets 40 40 80 80 240 $24,280 C29 Sequence Narrative 16 16 24 4 4 24 88 $9,336 C30 Detours and Typical Sections 8 8 40 4 4 40 104 $9,824 C31 Miscellaneous Traffic Control Details 16 16 32 $2,672 C32 Calculate TCP Quantities 8 8 16 $1,336 C33 TCP Standard Sheets 4 4 8 $668 C34 Tabulate Cost Estimates at 60, 90, and 100% Submittals 12 12 60 12 24 120 $12,504 C35 Construction Schedule 8 8 16 $1,784 C36 PrinUCollate/Bind Plan Submittals at 90, 100%, & Mylar 2 2 8 24 8 8 24 76 $7,082 C37 TDLR ADA Plan Review Processing through Steve Macphie RAS 1 4 4 4 13 $1,372 D Design Meetings and Review Meetings D1 Attend Design Meetings (Anticipate 12 Meetings ® 4 hrs/mtg) 48 24 24 24 48 168 $21,120 D2 Attend Design Reviews (Anticipate 30%, 90%, 100%, Final) 16 16 16 16 64 $7,648 D3 Prepare Meeting Minutes for 16 Meetings ® 2 hrs/mtg 36 19 55 $6,457 E Pre -Construction Public Meeting and Open House E1 Attend Public Meeting Planning Meeting 31 3 6 $819 E2 PSC Schedule, Coordinate, and Prepare Draft Agenda 8 4 12 $1,668 CONCEPTUAL DESIGN - SLIDE ROAD TO IH 27 EXHIBIT A-1 PAVING DESIGN - INDIANA TO AVENUE Q ESTIMATE OF TASKS AND MAN-HOURS 34TH STREET WORKSHSET 1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Cooper,Parkhill, Smith & Task Principal In Charge Project Manager Senior Prof. Engineer Prof. Engineer EIT Senior Landscp Arch. Landscp Arch. Landscp Intern Drafter / CADDI PASS Clerical Total Hours e Total Extension (S) «««««« Rates »»»»»» $170.00 $144.00 $129.00 $111.00 $94.00 $129.00 $111.00 $94.00 $73.00 $67.00 E3 Prepare Exhibits, PowerPoint, Handouts, Registration 8 B. 16 B. 8 16 16 4 84 $8,404 E4 Attend Open House & Public Meeting 3 6 6 6 6 6 6 6 6 51 $5,658 E5 Attend Public Meeting Debrief Meeting 3 3 3 3 12 $1,539 E6 Prepare and Distribute Meeting Summary 4 1 5 $643 Task 5 Subtotal Hours / Costs 3 262 267 301 1284 170 170 290 718 50 3515 $350,612 Expenses (Worksheet 7, Task 5) $13,120 Task 5 Subtotal Hours / Costs / Expenses 3515 $363,732 Task 6 - Bid Phase Services A Coordinate. Attend two (2) meetings with the City to discuss bid 6 6 12 $1,638 B Coordination with Subconsultants 4 4 4 12 $1,608 C Assemble Bid Package 2 16 16 18 16 58 $5,680 D Convert Plans to PDF format for bidding 8 4 8 20 $1,712 E Transfer Information to City Purchasing Department 8 2 10 $1,166 F Respond to Questions from Bidders 2 2 8 8 8 28 $3,082 G Attend Pre -Bid Meeting at City of Lubbock 3 3 3 9 $1,206 H Prepare Bid Tabulation Sheets and Assist with Bid Evaluation 4 4 8 $1,032 Task 6 Subtotal Hours / Costs 0 17 37 0 32 25 0 20 8 1$ 157 $17,12 Expenses (Worksheet 7, Task 6) $917 Task 6 Subtotal Hours / Costs / Expenses I 157 $18,041 CONCEPTUAL DESIGN - SLIDE ROAD TO IH 27 EXHIBIT A-1 PAVING DESIGN - INDIANA TO AVENUE Q ESTIMATE OF TASKS AND MAN-HOURS 34TH STREET WORKSHEET 1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Parkhill, Smith a s o pal Task [Charge Project Manager Senior Prof. Engineer Prof, Engineer EIT Senior Landscp Arch Landscp Arch, Landscp Intern Drafter CADD i PASS Clerical Total Hours b i Total Extension ($) «««««« Rates »»»»»» .00 $144.00 $129.00 $111.00 $94.00 $129.00 $111.00 $94.00 $73.00 $67.00 Task 7 - Construction Phase Services - To Be Negotiated at a later data A Additional services to be negotiated if requested by City of Lubbock 0 $0 Task 7 Subtotal Hours / Costs 0 0 0 0 0 0 0 0 0 0 $0 Expenses (Worksheet 7, Task 7) $0 Task 7 Subtotal Hours! Costs / Expenses 0 $0 Subtotal Worksheet 1 Hours and Cost 24 1216 554 476 1954 786 476 696 1350 131 7663 $814,143 Subtotal Expenses $26,657 PSC Hours and Costs and Expenses 0:0 :00 CONCEPTUAL DESIGN - SLIDE ROAD TO IH 27 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS PAVING DESIGN - INDIANA TO AVENUE Q ESTIMATE OF TASKS AND MAN-HOURS ENGINEERING SERVICES 34TH STREET WORKSHEET 2 H96TRI-E-EYA-If• -- Task Engr. or Senior Reg. Total � uiai Principal In Charge Surveying Senior Prof.Development Prof. Land Prot Erx3r. EIT Tech or Survey Senior CADD Researcher Survey Crew I Hours :f: Extension Project Surveyor Engineer Coordinator Crew Manager Tech Manager $ () «<o<<««« Rates »»»»»» $150 $135 $110 $125 $1 55 $105 $90 $75 $75 $71 $175 CONCEPTUALFROM ROAD TO Task 1 - General Projed Management A Prepare Monthly Status Report and Invoice (6 months of conceptual) 3 12 36 51 $ 6,570 B Internal QA/QC prior to submittals 3 6 24 33 $ 4,260 Task 1 Subtotal Hours r Costs 5 18 ❑ 60 ❑ 0 0 0 0 ❑ 0 84 $ 10,830 Task 2 - Date CollectiordResearch A Review existing as -built plans 4 4 8 1 16 $ 1,760 B Research existing zoning, access, parking and signing requirements 1 1 12 14 $ 1,545 C Identify existing parking layout and configurations (ingress/egress) 1 2 2 8 16 29 $ 3,080 D Identity existing shared access locations 1 2 2 8 16 29 $ 3,080 E Identify known constraints within the corridor 4 8 2 16 4 4 4 42 $ 4,964 F Research property ownership and tenants 4 1 56 61 $ 4,711 G Build ownership 8 tenant spreadsheet 2 1 32 35 $ 2,707 H Update ownership & tenant spreadsheet 2 24 26 $ 2,004 1 Develop ownership & property usage map 4 1 8 64 8 85 $ 6,943 J Update ownership & property usage map 2 32 4 38 $ 2,984 K Establish Project Horizontal and Vertical Control for entire corridor 8 48 56 $ 9.480 L IlLocate Section Comers to Establish Alignment 4 1 24 28 $ 4.740 M Set Permanent Control Monuments (Approx. 6 Monuments/Mile) 16 40 56 $ 9,160 N Establish Existing Rights -of -Way 10 80 90 $ 15,350 O Develop Right -of -Way Basemap 20 120 140 $ 11,700 P Detail Survey of Indiana Ave. Intersection, 500' South, North and West, 1 28 29 $ 5,035 Including Pavement Markings O Detail Survey of University Ave. Intersection, 500' North and South Including 1 28 29 $ 5,035 Pavement Markings R Detail Survey of Avenue Q. 500' North, East, and South Including Pavement 1 28 29 $ 5,035 Markings S Limited Topographic/Improvement Survey of 34th Street Corridor from Slide 1 80 81 $ 14,135 Road to Indiana Avenue, as needed for Conceptual Development Only Topographic/Improvement Survey of 341h Street Corridor from Indiana Avenue T to Avenue Q, including every cross street back to first alley. Pick up driveways and parking lots to include parking spaces and improvements to face of 1 304 305 $ 53.335 buildings. U Limited Topographidlmprovement Survey of 34th Street Corridor from Avenue 1 40 41 $ 7,135 Q to IH 27, as needed for Conceptual Development Only. V Locate Surface Evidence of Existing Utilities Including Manholes with Inverts, 4 72 76 $ 13,140 Water Valves, Gas Valves, etc. CONCEPTUAL DESIGN - SLIDE ROAD TO IH 27 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS PAVING DESIGN - INDIANA TO AVENUE Q ESTIMATE OF TASKS AND MAN-HOURS ENGINEERING SERVICES 34TH STREET WORKSHEET 2 • REED AND ASSOCIATES,- TaSk Principal In Charge Engr. or Surveying Project Manager Senior Reg. Prof. Land Surveyor Senior Prof. Engineer Prol, Engr. Development Coordinator EIT Tech or Survey Crew Manager Senior CADD Tech Researcher Survey Crew Total Hours i Dial Extension (5) <«««««< Rates »»»»»» $150 $135 $110 $125 $105 $105 $90 $75 $75 $71 $175 W Locate Geotechnical Test Holes 2 24 26 $ 4,470 X Process all Field Survey Data, Development of Microstation Files for Roadway Design, Develop 3-D Terrain Model of Project 40 20 160 220 $ 18,800 Y Party Chief, Office Calculations, Record Keeping 80 80 $ 6,000 Z RPLS, Supervision, Data Processing, Calculations and Record Keeping 88 136 224 $ 19,880 AA Prepare Drainage Easements 8 4 20 32 $ 2,680 AB Prepare Right of Entry Documents 8 2 8 4 4 1 64 90 $ 7,494 AC Prepare Pedestrian Access Easements 44 88 110 242 $ 30,690 AD Obtain and Review As -built Plans, Hydraulic Studies, etc. 8 24 32 $ 3,160 AE Research all known Water and Sewer utilities within the corridor 40 40 $ 3,600 "Task 2 Subtotal Hours 1 Costs 29 92 154 64 0 24 128 224 488 192 905 2321 S 283,832 Task 3 - Public Involvement , A JPubfic kwolvement Plan Al Attend Public Involvement Plan Meeting 8 8 16 $ 2,280 B Kickoff Meeft (CoL Staff & PSC Tears, 34th SBA) B1 Attend Project Kickoff Meeting 2 2 4 $ 570 C Door to Door krtroductions (Slkfe to IH 27) j NOW C1 Conduct Door to Door Introductions (Slide to IH 27) 80 80 160 $ 22.800 C2 Build Database Using Survey Results 8 8 4 24 44 $ 4,940 D Wdemal Concept Work Seealon 1 (CoL Staff d4 PSC Team) D1 Prepare Exhibits, PowerPoint, Handouts 1 4 4 4 13 $ 1,295 D2 Attend Internal Concept Work Session 4 4 4 12 $ 1,640 E Public Concept Meeting 1 - Slide to Ducker E1 Prepare Exhibits, PowerPoint, Handouts, Registration 1 4 4 9 $ 935 E2 Attend Concept Meeting 1 Preparation Meeting 4 4 4 12 $ 1,640 E3 Attend Concept Meeting 1 2 2 2 6 $ 820 E4 Attend Concept Meeting 1 Debrief Meeting 2 2 2 6 $ 820 F Public Concept AAesthtg 2 - Quaker to lndiarm I- — — F1 Attend Concept Meeting 2 2 2 2 6 $ 820 G Public Concept IMea ft 3 - Indian to Ihdversity t G1 Attend Concept Meeting 3 2 2 2 6 $ 820 H Public Concept AAeeting 4 - LWvwsity to IH 27 H1 Attend Concept Meeting 4 2 2 2 6 $ 820 1 Interrmi Concept Work Session 2 (CoL Staff d4 PSC Team) 11 Prepare Exhibits, PowerPoint, Handouts 1 2 2 5 $ 535 12 Attend Internal Concept Work Session 2 2 2 1 2 6 is 820 CONCEPTUAL DESIGN - SLIDE ROAD TO IH 27 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS PAVING DESIGN - INDIANA TO AVENUE Q ESTIMATE OF TASKS AND MAN-HOURS ENGINEERING SERVICES 34TH STREET WORKSHEET 2 HUGO REED AND ASSOCIATES, INC. Task Principal In Chargeoordinator Engr. or Surveying Senior Reg. Protect Prof. Land Manager Surveyor Senior Prof. Engineer Prof.Prol. Engr. Development EIT Tech or Survey Crew Manager Senior CADD Tech Researcher Survey Crew Total Hours Total Extension «««««« Rates »»»»»» $150 $135 $110 $125 $105 $105 $90 $75 $75 $71 $175 J Draft Concept Meetirg (CoL Staff, PSC Twin, 34th SBA) J1 Prepare Exhibits, PowerPoint, Handouts 1 2 4 8 15 $ 1,520 J2 Attend Concept Proposal Meeting 2 2 2 6 $ 820 K kderral Concept Refinarneni Session (CoL Staff & PSC Team) Kt Prepare Exhibits, PowerPoint, Handouts 1 2 4 7 $ 6B5 K2 Attend Internal Concept Refinement Session 4 4 4 12 $ 1,640 L Concept Proposal k4eating Col Staff, PSC Team, 34th SBA) Lt Prepare Exhibits, PowerPoint, Handouts 1 2 2 1 5 $ 535 L2 Attend Concept Proposal Meeting 2 2 2 6 $ 820 N Ora -on -One Driveway Meetings with Buskress Owners - ktdiana Avenue to Avenue O (2.0 miles) Nt Door to Door Strategy Meeting (Indiana to Avenue O) 2 2 4 $ 570 N2 Conduct Door to Door Meetings - 2.0 miles 80 BO 160 $ 22.800 A kderrtel Driveway / Access Work Seeslon (CoL Staff & PSC Team) R1 Prepare Exhibits, PowerPoint, Handouts 1 2 2 5 $ 535 R2 Attend Internal Driveway/Access Work Session 2 2 2 6 $ 820 M Concept Public Meeting and Open House - Mitts to IH 27 i { Mt Attend Public Meeting Planning Meeting 4 4 4 12 $ 1,640 M2 Prepare Exhibits, PowerPoint, Handouts, Registration 1 1 8 8 18 $ 1,885 M3 Attend Open House & Public Meeting 4 4 4 12 1 $ 1,640 M4 Attend Public Meeting Debrief Meeting 2 2 2 6 $ 820 Task 3 Subtotal Hours / Costs 222 us 0 72 0 0 28 0 34 0 0 585 $ 78,285 Task 4 - Conceptual Design Phase - Slide Road to IH 27 A Coordinate with City staff on possible Master Plan Adjustments to Water and Wastewater facilities 2 4 0 6 $ 770 B Identify utility constraints 1 8 8 17 $ 1,855 C Prepare Drainage Area Map of Entire Corridor (Slide to 1-27) 1 4 20 20 45 $ 3,935 D Identify storm water drainage hot spots based on existing contour data 8 10 1 20 38 $ 4,130 E Confirm calculated problem areas through land owner interviews 20 20 $ 2,700 F Create conceptual solutions to problem areas that can be implemented throughout the corridor 8 20 20 48 $ 5,080 Task 4 Subtotal Hours / Costs 0 40 0 46 0 0 46 0 40 0 a 174 $ 18,470 CONCEPTUAL DESIGN - SLIDE ROAD TO IH 27 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS PAVING DESIGN - INDIANA TO AVENUE Q ESTIMATE OF TASKS AND MAN-HOURS ENGINEERING SERVICES 34TH STREET WORKSHEET 2 • REED AND ASSOCIATES,-- Tzsk Principal In Charge Engr. or Surveying ProjectSurveyor r Manager Senior Reg. Prof, land Senior Prof. Engineer Prof. Engr. Development EIT Tech or Survey Coordinator Crew Manager Senior Techh Total Hours 19-Feb- 10 Total Extension ($) Researcher Survey Crew DETAILED «<««aaa« Rates »»»»»» • FROM • TO AVENUE • Task 5 - Design and Construction Documents $150 $135 $110 $125 $105 $105 $90 $75 $75 $71 $175 A Project Managemert Al Attend Project Design Meetings (assume 12 meetings ® 4 hours/mtg) 48 48 24 120 $ 15,000 A2 Attend Review Meetings - 30%. 60%8 90% and Final 16 16 16 48 $ 5,840 A3 Prepare Monthly Status Report and Invoice (12 months -design phase) 2 6 24 32 $ 4,110 A4 11niernal IDA1CC Prior to 90% $ 100 % Submittals 1 32 1 1 32 $ 4,000 A5 Coordination with Prime 56 56 $ 7,000 A6 Project Site Visits 8 16 24 $ 2,440 A7 Develop/Verify Roadway and Hydraulic Design Criteria 16 16 $ 2,160 A8 Attend Pre -Construction Public Meeting 4 4 4 4 16 $ 2,000 A Project Management Subtotal Hours/Costs E DO 0 188 40 % 0 20 0 01 0 0 344 . $ 42,SS0 B Utility Location and Accommodation B1 Prepare for and Attend Two (2) Utility Coordination Meetings 16 16 1 32 $ 3.680 B2 Coordinate with SUE Consultant 40 40 $ 5,000 B3 Coordinate with Utility Companies for Relocation 40 80 120 $ 12,200 E14 Prepare and provide project control to SUE 4 4 4 12 $ 1,240 E15 Measure Depths of Exposed Utilities slated for relocation 4 24 40 68 $ 9,300 B6 Reduce Survey data, prepare and document for use in Coordination 16 40 56 $ 5,000 B7 Inspect Placement of Relocated Utilities 10 10 $ 1,250 B8 Survey and Document Location of Relocated Utilities 4 8 16 28 $ 3,900 B Utility Subtotal Hours/Costs 0 0 4: 134 18 .0 BD 35 40 0 Ili 306 $ 41,870 C Surveying Cl Miscellaneous surveying needed during the design phase 1 4 1 1 16 1 40 60 $ 8.640 C ISurveying Subtotal Hours/Costs 0 0 4 0 0 0 0 16 0 0 40 1 8o $ 8,640 D Design and Construction Documents DI Coordinate with Prime to Establish Roadway Profile 8 32 40 $ 3,880 02 Coordinate with Prime on Major Drainage Crossings 4 8 40 52 $ 5,140 D3 Prepare Intersection Design Plan Sheets 32 64 80 176 $ 15,760 D4 Review Preliminary Profiles with City 4 4 14 112 $ 1,400 D5 Adjust Drainage Area Map to Correspond with Topo and Design 8 20 20 1 48 $ 4,140 D6 Hydrologic and Hydraulic Modeling of Corridor 8 20 60 160 1 248 $ 24,280 D7 Prepare Storm Water Routing Maps 4 10 40 80 80 214 $ 19.190 D8 Miscellaneous Drainage Details 8 24 24 56 1 $ 5.320 D9 Prepare Standard Drainage Details 4 1 8 12 1 $ 1.020 CONCEPTUAL DESIGN - SLIDE ROAD TO IH 27 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS PAVING DESIGN - INDIANA TO AVENUE Q ESTIMATE OF TASKS AND MAN-HOURS ENGINEERING SERVICES 34TH STREET WnPICQHFFT 9 HUGO REED ANDASSOCIATIES,r Task Principal In Charge Engr, or Surveying Project Manager 9e Senior Reg. Prol. Land Surveyor Senior Prof. Engineer Prof. Engr. Development Coordinator EIT Tech or Survey Crew Manager Senior CADD Tech Researcher Survey Crew Total Hours Total Extension (S) <<<««««< Rates »»»»»» $150 $135 $110 $125 $105 $105 $90 $75 $75 $71 $175 D10 Water Facility Design and Plan Production (HOURS DELETED) 0 0 0 0 0 0 $ D11 Waste Water Facility Design and Plan Production (HOURS DELETED) 0 0 0 0 0 0 $ - D12 Prepare Water and Wastewater Details 2 8 24 34 $ 2,890 D13 Specifications and Special Conditions 32 16 48 $ 5,680 D14 Cost Estimates at 60, 90 and 100 Percent Submittals 1 2 24 12 39 $ 4,680 D15 Prepare Construction Schedule 8 8 $ 1,000 D16 jPlan Submittals at 60, 90 and 1DO Percent 2 4 8 32 32 1 32 110 $ 10,480 D Design and CDs Subtotal Hours/Costs 3 25 0 154 204 0 432 0 208 0 0 1097 $ 104,880 E Pre -Construction Public Meeting and Open House E1 Attend Public Meeting Planning Meeting 4 4 4 12 $ 1,640 E2 Prepare Exhibits, PowerPoint, Handouts, Registration 1 1 8 10 $ 1.285 E3 Attend Open House and Public Meeting 4 4 14 1 4 16 $ 2,060 E4 Attend Public Meeting Debrief 2 2 1 2 6 $ 820 E Design and CDs Subtotal Hours/Costs ii 11 0 19 0 4 0 0 0 0 0 44 14 5,805 Task 5 Subtotal Hours I Costs 20 127 a 504 260 4 532 52 308 0 96 1911 $203,425 Task 6 - Bid Phase Services A Coordination with City 2 2 $ 270 B lAttend Two (2) Meetings with the City to Discuss Bid 6 1 6 $ 810 C Prepare Monthly Status Report and Invoice 1 2 1 3 $ 420 D Coordinate with Prime 4 4 $ 540 E Coordination with Bidders - Respond to Questions 10 10 $ 1,350 Task 6- Bid Phase Services Subtotal Hours/Costs 1 24 0 0 0 0 0 0 O O O 25 S 3,390 Task 7 - Construction Phase Services A Additional services to be negotiated if requested by City of Lubbock $ Task 7 Subtotal Hours Costs 0 0 0 0 0 0 0 0 0 1 0 0 1 0 $ - Subtotal Worksheet2 Hours and Costs 278 00 162 755 260 29 736 276 870 192 1002 5100 $ 598,232 Expenses (Worksheet 7) for Task 2 $ 40,089 1 j CONCEPTUAL DESIGN - SLIDE ROAD TO IH 27 EXHIBIT A-1 PAVING DESIGN - INDIANA TO AVENUE Q ESTIMATE OF TASKS AND MAN-HOURS 34TH STREET WORKSHEET 3 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES • Task Principal LPST Project Manager Sr. P.E. P.E. Geologist EIT Tech. or Designer 70.001 Clerical Temp Total Hours Total Extension ($) CONCEPTUAL «««««« Rates »»»»»» DESIGN PHASE - FROM ROAD Task 1 - General Pro' t Management $135.00 $98.00 $123.00 $108.00 $88.00 $77.00 $28.00 A Attend up to 12 Project Design Meetings with PSC and HRA 48 48 $5,904 B Attend Review Meetings - 90% and Final 8 8 $984 C Prepare Monthly Status Report and Invoice (18 months) 9 18 9 36 $3,681 D Internal QA/QC X8 documents prior to 90% and 100% submittals 2 1 8 41 1 14 $1,606 E QA/QC full construction plan sets prior to 90% and 100% submittals 80 80 $9,840 F Coordination with Prime 12 12 $1,476 Task 1 Subtotal Hours / Costs 11 0 174 0 4 0 0 9 198 $23,491 Task 1 Expenses (Worksheet 9, Task 1) $1,809 Task 1 Subtotal Hours / Costs / Expenses 198 $25,300 Task 4 - Conceptual Design Phase - Slide Road to IH 27 A Access Management Al Field review of driveways for access management design 38 32 70 $7,138 A2 Evaluation and Recommendation of access management designs 16 16 24 56 $4,576 A3 Recommendation of TCP measures to improve construction traffic flow 161 8 8 16 48 $4,088 A4 Assistance with preparation of access management technical memo 20 16 36 $3,868 Task 4 Subtotal Hours / Costs 0 0 90 0 40 40 40 0 210 $19,670 Task 4 Expenses (Worksheet 9, Task 4) DETAILED Task 4 Subtotal Hours / Costs / Expenses DESIGN PHASE - FROM Task 5 - Design and Construction Documents 210 $19,670 A Signing and Pavement Markings Al Inventory of Existing Signs 10 16 26 $2,638 A2 Summary of Existing Signs 4 8 8 20 $1,596 A3 Pvmt Marking & Signing Layout (1" =50' scale)dbl. 13 shts 1 401 1 781 1 321 150 $13,384 A4 Sign/Miscellaneous Detail Sheets 1 8 1 8 1 16 1 32 $2,488 CONCEPTUAL DESIGN - SLIDE ROAD TO IH 27 EXHIBIT A-1 PAVING DESIGN - INDIANA TO AVENUE Q ESTIMATE OF TASKS AND MAN-HOURS 34TH STREET WORKSHEET 3 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Task Principal LPST Project Manager Sr. P.E. P.E. Geologist EIT Tech. or Designer Drafter CADD Clerical Temp Total Hours Total Extension ($) «««««« Rates »»»»»» $135.00 $98.00 $123.00 $108.00 $88.001 $77.00 $50.00 $28.00 A5 Non-standard Sign Detail Sheets 8 16 32 56 $3,992 A6 Calculate Signing and Pavement Marking Quantities 9 8 8 25 $2,211 A7 Signing & Pavement Marking Standard Sheets 4 6 4 14 $1,220 A8 Specifications, General Notes for Signs & Pvmt Mrk 12 16 8 36 $3,108 B Traffic Signals B1 0 $0 B2 0 $0 B3 SO4al--Betail R-heet 0 $0 B4 9914akSummafY 0 $0 BS 0 $0 C ITS Coordination j C1 Determine needs and limits of conduit, pull boxes for ITS 4 4 $492 C2 Select and Integrate Standard ITS Details 8 8 $984 D Miscellaneous Items j D1 Cost Estimates at 60, 90 and 100 Percent Submittals 8 16 24 $2,392 D2 Construction Schedule 6 6 12 $1,266 D3 Plan Submittals at 90 and 100 Percent 4 8 12 $1,196 Task 5 Subtotal Hours / Costs 0 0 125 0 186 0 100 8 419 536,967 Expenses (Worksheet 9, Task 5) Task 5 Subtotal Hours / Costs / Expenses 419 $36,967 Subtotal Worksheet 3 Hours and Cost 11 0 389 0 230 40 140 17 827 $80,128 Subtotal Expenses $1,809 CONCEPTUAL DESIGN - SLIDE ROAD TO IH 27 EXHIBIT A-1 PAVING DESIGN - INDIANA TO AVENU Q ESTIMATE OF TASKS AND MAN-HOURS 34TH STREET WORKSHEET 4 CITY OF LUBBOCK ENGINEERING SERVICES Task QL B SUE QL A SUE QL A SUE QL A SUE Traffic Total per Test Holes Test Holes Test Holes Control Extension LF 0' - 5' 5' - B' B' - 13' per day ($) «««««« Rates »»»»»» $0.90 $850.00 $1,100.00 $1,400.00 $250.00 CONCEPTUAL DESIGN PHASE - FROM SLIDE ROAD TO IH 27 - 4.5 MILES - (SUE Services only covers from 1/2 block west of Indiana Avenue to 1/2 block east of Avenue Q) Task 2 -Data Collection/Research A QL'A' SUE - Test Holes on Gas & Fiber Optic Only 20 6 4 $31,700 QL "B" SUE - Includes pulling as -built records, marking utilities from ROW to ROW. Includes utilities within 34th Street ROW as well as B 1/2 block up intersecting streets. Includes street light circuits and 75,000 LF $70,000 traffic signals. Task 2 Subtotal Hours / Costs / Expenses 75,000 LF 20 EACH 6 EACH 4 EACH 20 EACH $101,700 GORRONDONA'S COSTS ARE ALSO SHOWN ON THE EXPENSES WORKSHEET 10. THESE COSTS ARE SHOWN IN DIFFERENT FORMATS AND ARE NOT ADDITIVE. CONCEPTUAL DESIGN - SLIDE ROAD TO IH 27 EXHIBIT A-1 PAVING DESIGN - INDIANA TO AVENUE Q ESTIMATE OF TASKS AND MAN-HOURS 34TH STREET CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES WORKSHEET PaveTex Engineering & Testing, Inc. Task Senior Prof. Prof. Engineer Engr. Tech. or Designer 5 Clerical Total Total Hours Extension ($) PAVING «««««« Rates »»»»»» $160.00 DESIGN PHASE - FROM . TO AVENUE • Task 1 - General Project Ma merit $125.00 $59.00 $39.00 A Attend up to three project meetings (3) 4 2 6 $718 B Prepare Monthly Status Report and Invoice 4 10 14 $1,030 C Prepare Geotechnical Report 18 10 28 $2,640 D Coordination with Prime 61 6 $960 Task 1 - Subtotal Hours / Costs 14 18 0 22 0 0 0 0 54 $5,348 Task 1 Expenses (Worksheet 11, Task 1) $P19 Task 1 - Subtotal Hours / Costs / Expenses $5,567 Task 2 - Data Collection/Research A Collect and Log Subgrade Material Samples in Field 41 28 41 36 $2,448 B lContact SUE for Utility Locations prior to Boring 4 6 2 12 $1,072 Task 2 Subtotal Hours / Costs a 0 34 6 0 0 0 0 48 $3,520 Task 2 Expenses (Worksheet 11, Task 2) $16,336 Task 2 - Subtotal Hours / Costs / Expenses $19,856 CONCEPTUAL DESIGN - SLIDE ROAD TO IH 27 EXHIBIT A-1 PAVING DESIGN INDIANA TO AVENUE Q ESTIMATE OF TASKS AND MAN-HOURS 34TH STREET WORKSHEET 6 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Vesta Rea & Associates, L.L.C. 19-Feb-10 Task PI Program Manager Tech. Support Graphic Designer Clerical Total Hours Total Extension ($) CONCEPTUALFROM «««««« Rates »»»»»» ROAD TO Task 1 - General Project Management $150.00 $90.00 $65.00 $50.00 A Prepare Monthly Status Report and Invoice (18 months) 30 18 18 36 102 $9,090 B Internal QA/QC prior to submittals 25 $3,750 Task 1 Subtotal Hours / Costs 0 55 0 0 C 0 18 1'8 36 102 $12,840 Task 1 Expenses (Worksheet 12, Task 1) 1 $127 Task 1 Subtotal Hours / Costs / Expenses 127 $12,967 Task 2 - Data Collection/Research A Research property ownership and tenants $0 B Build ownership & tenant database $0 C Coordinate with PSC for Mailing List Information (assist & format setup) 1 4 5 $350 D Develop Media Database (estimate 25 contacts) 2 6 8 $600 E Maintain two databases (stakeholders/media) 150 150 $7,500 Task 2 Subtotal Hours / Costs 0 3 01 0 0 0 0 0 160 163 $8,450 Task 2 Expenses (Worksheet 12, Task 2) $115 Task 2 Subtotal Hours / Costs / Expenses 163 $8,565 Task 3 - Public Involvement �I A Public Involvement Plan Al Write and Distribute Draft Public Involvement Plan 8 2 21 12 $1,480 A2 Attend Public Involvement Plan Meeting 13 13 $1,950 A3 Prepare and Distribute Final Public Involvement Plan 3 1 4 $500 B Kickoff Meeting (CoL Staff, PSC Team, 34th SBA) J B1 Review PSC's Prepared Draft Agenda 1 1 $150 B2 Attend Project Kickoff Meeting 13 13 $1,950 C Media Relations C1 Vesta Rea to meet with Media Contacts (TV, Radio, Paper) 8 8 $1,200 C2 Respond to media inquiries (18 months) (develop media script) 27 1 451 72 $8,100 CONCEPTUAL DESIGN - SLIDE ROAD TO IH 27 EXHIBIT A-1 PAVING DESIGN - INDIANA TO AVENUE Q ESTIMATE OF TASKS AND MAN-HOURS 34TH STREET WORKSHEET 6 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Vesta Rea & Associates, L.L.C. 19-Feb-10 Task PI Program Manager Tech. Support Graphic Designer Clerical Total Hours Total Extension ($) «««««« Rates »»»»»» $150.00 $90.00 $65.00 $50.00 D Door to Door Introductions (Slide to IH 27) 131 Review PSC's Draft Survey 1 i $150 s2 $0 D3 Update Database from Survey Results 4 32 36 $2,200 E Internal Concept Work Session 1 (CoL Staff & PSC Team) E1 Review PSC's Prepared Draft Agenda i 1 $150 E2 Review PSC's Prepared Exhibits, PowerPoint, Handouts 4 2 6 $780 E3 Attend Internal Concept Work Session 13 13 $1,950 F Public Concept Meeting 1 - Slide to Quaker F1 Review PSC's Prepared Draft Agenda 1 1 $150 F2 Review PSC's to Prepared Exhibits, PowerPoint, Handouts, etc. 1 2 3 $330 F3 Attend Concept Meeting 1 Rehearsal 13 13 $1,950 F4 Attend Concept Meeting 1 (see above) 0 $0 F5 Attend Concept Meeting 1 Debrief 8 8 $1,200 G Public Concept Meeting 2 - Quaker to Indiana G1 Attend Concept Meeting 2 8 8 $1,200 H Public Concept Meeting 3 - Indiana to University H7 I Attend Concept Meeting 3 13 13 $1,950 I Public Concept Meeting 4 - University to IH 27 11 Attend Concept Meeting 4 8 8 $1,200 d DFIveway and AaGess Meeting 1 Slide to Qua Attend DAyeway/Anne ss Rehearsal Mee ti..@VMe..#Rg 1 0 $0 J2 0 $0 dy3 0 $0 R Attend DOyeway and Annnnn Mee#Rn 2 O $0 ffI-4 Attend Driveway and Annnnn Mee tine. 3 0 $0 CONCEPTUAL DESIGN - SLIDE ROAD TO IH 27 EXHIBIT A-1 PAVING DESIGN - INDIANA TO AVENUE Q ESTIMATE OF TASKS AND MAN-HOURS 34TH STREET WORKSHEET 6 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Vesta Rea & Associates, L.L.C. 19-Feb-10 Task PI Program Manager Tech. Support Graphic Designer Clerical Total Hours Total Extension «««««« Rates »»»»»» $150.00 $90.00 $65.00 $50.00 M M4_ 0 $0 N f 0 $0 0 internal Concept Work Session 2 (CoL Staff & PSC Team) 01 Review PSC's Prepared Draft Agenda 1 1 $150 02 Review PSC's Prepared Exhibits, PowerPoint, Handouts 4 2 6 $780 03 Attend Internal Concept Work Session 2 13 13 $1,950 P . Draft Concept Meeting (CoL Staff, Team, 34th SBA) j f P1 Review PSC's Prepared Draft Agenda 1 1 $150 P2 Review PSC's Prepared Exhibits, PowerPoint, Handouts 4 2 6 $780 P3 Attend Concept Proposal Meeting 13 13 $1,950 a internal Concept Refinement Session (CoL Staff & PSC Team) 01 Review PSC's Prepared Draft Agenda 1 1 $150 02 Review PSC's Prepared Exhibits, PowerPoint, Handouts 1 2 3 $330 03 Attend Internal Concept Refinement Session 131 13 $1,950 R Concept Proposal Meeting (CoL Staff, Team, 34th SBA) R1 Review PSC's Prepared Draft Agenda 1 1 $150 R2 Review PSC Prepared Exhibits, PowerPoint, Handouts 4 2 1 6 $780 R3 Attend Concept Proposal Meeting 13 13 $1,950 S Concept Public Meeting and Open House - Slide to IH 27 S1 Attend Public Meeting Planning Meeting 13 13 $1,950 S2 Review PSC's Prepared Draft Agenda 1 1 $150 S3 Review PSC's Prepared Exhibits, PowerPoint, Handouts, etc. 1 2 3 $330 S4 Attend Open House & Public Meeting 13 13 $1,950 S5 Attend Public Meeting Debrief 8 8 $1,200 CONCEPTUAL DESIGN - SLIDE ROAD TO IH 27 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS PAVING DESIGN - INDIANA TO AVENUE Q ESTIMATE OF TASKS AND MAN-HOURS ENGINEERING SERVICES 34TH STREET WORKSHEET 6 Vesta Rea & Associates, L.L.C. 19-Feb-10 Task PI Tech. Graphic Clerical Total Total Program Support Designer Hours Extension Manager ($) «««««« Rates »»»»»» $150.00 $90.00 $65.00 $50.00 T I Website Development T1 Develop/update web pages monthly (6 months) 20 25 8 53 $5,770 U Project Newsletter U1 Develop three (3) Project Newsletters during Conceptual Phase 40 20 30 20 110 $10,750 U2 Print, fold, address, & mail Project Newsletters (1,000 each mailing) 30 30 $1,500 V News Releases (6 during conceptual phase) V1 Prepare and Submit Draft Press Releases - Conceptual Phase 15 6 2 23 $2,890 V2 Issue Press Releases - Conceptual Phase (email blast) 4 4 $200 Task 3 Subtotal Hours / Costs 0 328 0 0 0 0 112 38 91 569 $ 66,300 Task 3 Expenses (Worksheet 12, Task 3) $14,739 DETAILED Task 3 Subtotal Hours / Costs / Expenses DESIGN PHASE - FROM • AVENUE • Task 5 - Design and Construction Documents L :• I I I I I I I 1 1 569 $81,039 A Website Development Al Develop/update web pages monthly (10 months) 5 20 25 $2,550 B Project Newsletter B1 Develop one (1) Project Newsletters during the design phase 81 8 8 81 32 $2,840 B2 Print, fold, address, & mail Project Newsletters (1,000 mailing) 10 10 $500 C News Releases (two releases) C1 Prepare and Submit Draft Press Releases - Design Phase 4 2 2 8 $880 C2 Issue Press Releases - Design Phase 2 2 $100 D Progress Meetings D1 Attend up to two (2) progress meetings in Lubbock 26 26 $3,900 E Pre -Construction Public Meeting and Open House - Indiana to Ave. O E1 Attend Public Meeting Planning Meeting 13 13 $1,950 E2 Review PSC's Schedule, Coordinate, and Prepare Draft Agenda 1 1 $150 E3 ReviewPSC's Exhibits, PowerPoint, Handouts, etc. '1 2 $240 CONCEPTUAL DESIGN - SLIDE ROAD TO IH 27 EXHIBIT A-1 PAVING DESIGN - INDIANA TO AVENUE Q ESTIMATE OF TASKS AND MAN-HOURS 34TH STREET WORKSHEET 6 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Vesta Rea & Associates, L.L.C. 19-Feb-10 Task PI Program Manager Tech. Support Graphic Designer Clerical Total Hours Total Extension ($) «««««« Rates »»»»»» $150.00 $90.00 $65.00 $50.00 E4 Attend Open House & Public Meeting 131 1 13 $1,950 E5 Attend Public Meeting Debrief 8 8 $1,200 Task 5 Subtotal Hours / Costs 0 79 0 0 0 a 31 8 22 140 $16,260 Expenses (Worksheet 12, Task 5) 0 $4,948 Task 5 Subtotal Hours / Costs / Expenses 140 $21,208 Task 6 - Bid Phase Services A Al- — n.yel pi plate web pages enthly (2 .. enttis) 0 $0 64 0 $0 62 0 $0 C News Releases (hue4eteasee) C2 Issue -rPFess Releases B'�ov 0 $0 0 $0 Task 6 Subtotal Hours / Costs 0 0 0 0 0 0 0 0 0 $0 Expenses (Worksheet 12, Task 6) $0 Task 6 Subtotal Hours / Costs / Expenses 0 $0 Task 7 - Construction Phase Services A Additional services to be negotiated if requested by City of Lubbock 1 0 $0 Task 7 Subtotal Hours /Costs 0 0 01 0 0 0 0 4 0 0 $0 Subtotal Worksheet 6 Hours and Cost 0 465 0 0 0 0 161 64 3091 974 $ 103,850 Subtotal Expenses $ 19,929 Vesta Rea & Associates, L.L.C. Basic Services $ :3,7]79 EXHIBIT A-1 ESTIMATE OF REIMBURSABLE EXPENSES 34TH STREET WORKSHEET 7 Reimbursable Expenses City. Unit Unit Price Unit Extension CONCEPTUAL• FROM ROAD TO Task 1 - General Pro eqf ana ement Reproduction Plan Plots 0 SF @ $0.65 per SF $0 111" x 17" Copies 0 Sheets @ $0.20 per copy $0 8.5" x 11" Copies 860 Sheets @ $0.10 per sheet $86 Miscellaneous Hand Delivery 10 Deliveries CAD $10.00 per delivery $100 Postage 28 Mailings @ $0.50 per mailing $14 CADD charges 1 0 1 Hours I CAD 1 $10.00 1 per hour 1 $0 Task 1 - Subtotal Reimbursable Expenses $200 With multiplier for reimbursables = 1.15 $230 Task 2 - Data Collection/Research Mileage (Engineers) 18 mi/trip x 2 meetings 36 Miles @ $0.50 per mile $18 11 mi/trip x 10 site visits 110 Miles CAD $0.50 per mile $55 Reproduction Plan Plots (Paper) 180 SF CAD $0.65 per SF $117 11" x 17" Copies 100 Sheets @ $0.20 per copy $20 8.5" x 11" Copies 250 Sheets CAD $0.10 per sheet $25 Miscellaneous Hand Delivery 5 Deliveries @ $10.00 per delivery $50 Postage 5 1 Mailings I @ 1 $0.50 1 per mailing 1 $3 Task 2 - Subtotal Reimbursable Expenses $288 With multiplier for reimbursables = 1,15 $331 Task 3 - Public Involvement Mileage (Engineers) 18 mi/trip x 24 meetings 432 Miles @ $0.50 per mile $216 11 mi/trip x 30 site visits (door to door meetings) 330 Miles CAD $0.50 per mile $165 Reproduction Plan Plots (Paper) 640 SF @ $0.65 per SF $416 11" x 17" Copies 2100 Sheets @ $0.20 per copy $420 8.5" x 11" Copies 2250 Sheets @ $0.10 per sheet $225 Framed and Matted Display Boards 34"x36" 15 Each @ $100.00 each $1,500 Miscellaneous LISD Facility Use Fee - Custodial Staff 32 hours @ $18.00 per hour $576 LISD Facility Use Fee - Professional Staff 32 hours CAD $20.00 per hour $640 Hand Delivery 15 Deliveries CAD $10.00 per delivery $150 Postage 25 1 Mailings I @ $0.50 1 per mailing 1 $13 Task 3 - Subtotal Reimbursable Expenses $4,321 With multiplier for reimbursables = 1.15 $4,969 25 of 34 EXHIBIT A-1 ESTIMATE OF REIMBURSABLE EXPENSES 34TH STREET WORKSHEET 7 •A-COOPER, Reimbursable Expenses Qty. unit Unit Price Unit Extension Task 4 - Conceptual Design Phase - Slide Road to IH 27 Mileage (Engineers) 18 mi/trip x 1 meeting 18 Miles @ $0.50 per mile $9 11 mi/trip x 20 site visits 220 Miles @ $0.50 per mile $110 Reproduction Plan Plots (Paper) 1220 SF @ $0.65 per SF $793 Plan Plots (Mylar) 0 Square Foot @ $0.95 per SF $0 11" x 17" Copies 600 Sheets @ $0.20 per copy $120 8.5" x 11" Copies 750 Sheets @ $0.10 per sheet $75 Framed and Matted Display Boards 34"x36" 10 Each @ $100.00 each $1,000 Miscellaneous LISD Facility Use Fee - Custodial Staff 4 hours @ $18.00 per hour $72 LISD Facility Use Fee - Professional Staff 4 hours @ $20.00 per hour $80 Hand Delivery 10 Deliveries @ $10.00 per delivery $100 Postage 15 Mailings @ $0.50 per mailing $8 CADD charges 380 1 Hours I @ 1 $10.00 1 per hour $3,800 Task 4 - Subtotal Reimbursable Expenses $6,167 With multiplier for reimbursables = 1.15 $7,091 DETAILED DESIGN PHASE - FROM • AVENUE • Task 5 - Design and Construction Documents Mileage (Engineers) 18 mi/trip x 26 meetings 468 Miles @ $0.50 per mile $234 11 mi/trip x 20 site visits 220 Miles @ $0.50 per mile $110 Reproduction Plan Plots (Paper) 600 SF @ $0.65 per SF $390 Plan Plots (Mylar) 0 SF ® $0.95 per SF $0 11" x 17" Copies 8650 Sheets @ $0.20 per copy $1,730 8.5" x 11" Copies 6100 Sheets @ $0.10 per sheet $610 Miscellaneous LISD Facility Use Fee - Custodial Staff 4 hours @ $18.00 per hour $72 LISD Facility Use Fee - Professional Staff 4 hours @ $20.00 per hour $80 TDLR ADA Online Registration Fee 1 Ea @ $175.00 Ea $175 TDLR ADA Plan Review Fee 1 Ea @ $355.00 Ea $355 TDLR ADA Inspection Fee 1 Ea @ $375.00 Ea $375 Hand Delivery 9 Deliveries @ $10.00 per delivery $90 Postage 15 Mailings @ $0.50 per mailing $8 CADD charges 718 Hours ® $10.00 per hour $7,180 $11,409 Task 5 - Subtotal Reimbursable Expenses With multiplier for reimbursables = 1.15 $13,120 26 of 34 EXHIBIT A-1 ESTIMATE OF REIMBURSABLE EXPENSES 34TH STREET WORKSHEET 7 L Am Reimbursable Expenses City. Unit Unit Price Unit Extension id Phase Services 7MIleage Engineers) x 3 meetings 54 Miles @ $0.50 per mile $27 Reproduction Plan Plots 600 SF @ $0.65 per SF $390 11" x 17" Copies 1250 Sheets @ $0.20 per Copy $250 8.5" x 11" Copies 1100 Sheets @ $0.10 per sheet $110 Miscellaneous Hand Delivery 2 Deliveries @ $10.00 per delivery $20 Postage 0 Mailings ® $0.50 per mailing $0 CADD charges 0 1 Hours I ® 1 $10.00 1 per hour $0 Task 6 - Subtotal Reimbursable Expenses $797 With multiplier for reimbursables = 1.15 $917 Task 7 - Construction Phase Services - Not Included - To Be No lotiated At A Later Date Reproduction Plan Plots 0 SF ® $0.65 per SF $0 11 x 171 Copies 0 Sheets @ $0.20 per copy $0 8.5" x 11" Copies 0 Sheets ® $0.10 per sheet $0 Miscellaneous 0 Hand Delivery 0 Deliveries ® $10.00 per delivery $0 Postage 0 Mailings @ $0.50 per mailing $0 CADD charges 0 Hours @ $10.00 per hour $0 Task 7 - Subtotal Reimbursable Expenses - Not Included for Task 7 $0 With multiplier for reimbursables = 1.15 $0 ,5i 'rWeb0s ' &,65 27 of 34 EXHIBIT A-1 ESTIMATE OF REIMBURSABLE EXPENSES 34TH STREET WORKSHEET 8 . S I f Subconsultant E.xperksez Qty Unit Unit Price Total Task 2 - Data ColrectionfRnsetrcti G.P.S. Equipment -Trimble 5800 mlreaq: CARD Charges 125 2,000 886 days miles hours *200._J S0.50 $10.00 n2! ,.000 $1.00 S.F35 Task 2 - Subtotal Reimbursable Expenses With multipher for reimbursables = 1.15 $34,860 $40,C69 28 of 34 EXHIBIT A-1 ESTIMATE OF REIMBURSABLE EXPENSES 34TH STREET WORKSHEET 9 29 of 34 EXIHIBIT A-1 ESTIMATE OF REIMBURSABLE EXPENSES 34TH STREET WORKSHEET 10 • ` ' • ! • • • maz up• 19-Feb-10 Task 2 - Data Collection/Research Job Classification Engineering Services Quantity Rate Schedule Unit Extension Project Manager $ 131.04 perhour $ - Professional Engineer $ 122.30 perhour $ - EIT $ 81.54 perhour $ - Utility Coordinator $ 101.92 perhour $ - Jr. Utility Coordinator $ 69.8 perhour $ - CAD Operator $ 72.80 per hour $ - Construction Inspector $ 87.36 per hour $ - Jr, Construction Inspector $ 69•89 per hour $ - Admin/Clerical $ 49.50 per hour $ SUE Tech $ 50.96 er hour $ Manager - (RPLS) $ 107.00 per hour $ Survey Tech (RPLS) $ 85.00 per hour $ Survey Tech $ 70.00 per hour $ - Survey - 2 Man Crew $ 105.00 per hour $ - Survey - 3 Man Crew $ 125.00 per hour $ - Surveying - 1 Man GPS Crew $ 100.00 per hour $ - Surveying - 2 Man GPS Crew $ 120.00 er hour $ - Level B Including C & D 75000 $ 0.90 perfoot $ 67,500 Level B Only $ 0.80 perfoot $ - Level C & D Only $ 0.20 perfoot $ - Test Holes 0 ft to 5 ft 20 $ 850.00 each $ 17,000 Test Holes 5 ft to 8 ft 6 $ 1,100.00 each $ 6,600 Test Holes 8 ft to 13 ft 4 $ 1,400.00 each $ 5,600 Test Holes 13 ft to 20 ft $ 2,100.00 each $ - Test Holes Over 20 ft. 1 $ 3,000.00 each $ - SUBTOTAL $ 96,700 Direct Costs Quantity Rate Schedule Unit Extension Mileage $ 0.50 mile $ - Courier Service $ 25.00 each $ - Photocopies B/W (8 X 10) $ 0.10 each $ - Photocopies B/W (11 X 17) $ 0.20 each $ - Photocopies Color (8 X 10) $ 0.75 each $ - Photocopies Color (11 X 17) $ 1.50 each $ - Mylar (11 X 17) $ 2.00 sheet $ - Traffic Control 20 $ 250.00 day $ 5,000 SUBTOTAL $ 5,000 ,FT 30 of 34 EXHIBIT A-1 ESTIMATE OF REIMBURSABLE EXPENSES 34TH STREET WORKSHEET 11 • Reimbursable Expenses aty. Unit Unit Price Unit Extension PAVING DESIGN PHASE - FROM • AVENUE • Task 1 - General Project Management Travel Mileage 300 Miles @ $0.50 per mile $150 Reproduction 8.5" x 11" Copies 400 Sheets $0.10 per sheet $40 Task 1 - Subtotal Reimbursable Expenses $190 With multiplier for reimbursables = 1.15 $219 Task 2 - Data Collection/Research Testing Fees Laboratory Tests on Subgrade Material Atterburg limits / Soil Class @ Subgrade 45 Each @ $100.00 Each $4,500 Standard Pen Test w / blow counts (0', 2.5' and 5') 15 Each @ $250.00 Each $3,750 Sampling Base Material Wet Ball Mill 1 Each @ $200.00 Each $200 Atterburg Limits 1 Each @ $100.00 Each $100 Triaxial 1 Each @ $1,000.00 Each $1,000 Sampling Hot Mix / Base Cut asphalt cores 3 Each @ $100.00 Each $300 Base depth cores 3 Each @ $35.00 Each $105 Equipment, Barricades and Miscellaneous Backhoe daily rate with operator 1 Day @ $1,500.00 per day $1,500 Pavement saw with operator 1 Day @ $500.00 per day $500 Barricades per day 1 Day @ $1,000.00 per day $1,000 Repair Holes 1 Each @ $100.00 Each $100 Repair Cores 3 Each @ $50.00 Each $150 Shipping Fees (Triaxial) 1 Each @ $250.00 Each $250 Drill Rig Mobilization 1 Each I @ $750.00 Each $750 Task 2 - Subtotal Reimbursable Expenses $14,205 With multiplier for reimbursables = 1.15 $16,336 Total PaveTex Engineering & Testing Expenses $16,554 31 of 34 EXHIBIT A-1 ESTIMATE OF REIMBURSABLE EXPENSES 34TH STREET WORKSHEET 12 VESTA REA & ASSOCIATES, L.L.C. 19-Feb-10 Reimbursable Expenses I Oty. Unit Unit Price Unit Extension CONCEPTUAL DESIGN PHASE - FROM -O Task 1 - General Project Management Travel Airfare Ea @ Ea $0 Rental Car Ea @ Ea $0 Fuel for Rental Car Ea @ Ea $0 Hotel Ea @ Ea $0 Meals (Per Diem = $40 per person per day) Ea @ Ea $0 Reproduction Newsletter Printing Ea @ per copy $0 Bulk Mailing Ea @ per copy $0 8.5" x 11" Copies 200 Sheets @ $0.50 per sheet $100 11" x 17" Copies Sheets @ per copy $0 Miscellaneous Hand Delivery Deliveries @ per delivery $0 Postage 20 Mailings @ $0.50 per mailing $10 Fed Ex Overnight Delivery Mailings @ per mailing $0 CADD charges Hours @ per hour $0 Task 1 - Subtotal Reimbursable Expenses $110 With multiplier for reimbursables = 1.15 $127 Task 2 - Data Collection/Research Travel Airfare Ea @ Ea $0 Rental Car Ea @ Ea $0 Fuel for Rental Car Ea @ Ea $0 Hotel Ea @ Ea $0 Meals (Per Diem = $40 per person per day) Ea @ Ea $0 Reproduction Newsletter Printing Ea @ per copy $0 Bulk Mailing Ea @ per copy $0 8.5" x 11" Copies 200 Sheets @ $0.50 per sheet $100 11" x 17" Copies Sheets @ per copy $0 Miscellaneous Hand Delivery Deliveries @ per delivery $0 Postage Mailings @ per mailing $0 Fed Ex Overnight Delivery Mailings @ per mailing $0 CADD charges L Hours @ per hour $0 Task 2 - Subtotal Reimbursable Expenses $100 With multiplier for reimbursables = 1.15 $115 32 of 34 EXHIBIT A-1 ESTIMATE OF REIMBURSABLE EXPENSES 34TH STREET WORKSHEET 12 VESTA REA & ASSOCIATES, L.L.C. 19-Feb-10 Reimbursable Expenses aty. Unit Unit Price Unit Extension Task 3 - Public Involvement Travel Airfare 12 Ea @ $250.00 Ea $3,000 Rental Car 14 Ea @ $80.00 Ea $1,120 Fuel for Rental Car 80 Gallons @ $2.50 Ea $200 Hotel 7 Days @ $100.00 Ea $700 Meals (Per Diem = $40 per person per day) 14 Days @ $40.00 Ea $560 Reproduction Newsletter Printing (3 newsletters @1,000 each) 3 Newsletters @ $1,500.00 per copy $4,500 Mailing Labels 3 sets @ $143.00 per mailing $429 8.5" x 11" Copies 100 Sheets @ $0.50 per sheet $50 11" x 17" Copies Sheets @ per copy $0 Miscellaneous Hand Delivery Deliveries @ per delivery $0 Postage 3000 Mailings @ $0.50 per mailing $1,500 Fed Ex Overnight Delivery 5 Mailings @ $30.00 per mailing $150 Mileage: (from VRA office to Hobby Airport @ 85 miles 1105 miles @ $0.55 per mile $608 roundtrip x 13 trips = 1,105 miles) Task 3 - Subtotal Reimbursable Expenses $12,817 With multiplier for reimbursables = 1.15 $14,739 DETAILED DFROM TO AVENUE • Task 5 - Design and Construction Documents Travel Airfare 4 Ea @ $250.00 Ea $1,000 Rental Car 5 Ea @ $80.00 Ea $400 Fuel for Rental Car 25 Gallons @ $2.50 Ea $63 Hotel 2 Nights @ $100.00 Ea $200 Meals (Per Diem = $40 per person per day) 5 Ea @ $40.00 Ea $200 Reproduction Newsletter Printing (one newsletter @ 1 „000 each) 1 Ea @ $1,500.00 per copy $1,500 Mailing Labels 1 Sets @ $143.00 per mailing $143 8.5" x 11" Copies 100 Sheets @ $0.50 per sheet $50 11" x 17" Copies Sheets @ per copy $0 Miscellaneous Hand Delivery Deliveries @ per delivery $0 Postage 1000 Mailings @ $0.50 per mailing $500 Fed Ex Overnight Delivery 2 Mailings @ $30.00 per mailing $60 Mileage: (from VRA office to Hobby Airport @ 85 miles 340 miles @ $0.55 per mile $187 roundtrip x 4 trips = 340 miles) Task 5 - Subtotal Reimbursable Expenses $4,303 With multiplier for reimbursables = 1.15 $4,948 33 of 34 EXHIBIT A-1 ESTIMATE OF REIMBURSABLE EXPENSES 34TH STREET WORKSHEET 12 VESTA REA & ASSOCIATES, L.L.C. 19-1=eb-10 Reimbursable Expenses Qty. Unit Unit Price Unit Extension Task 6 - Bid Phase Services Travel Airfare 0 Ea @ $250.00 Ea $0 Rental Car 0 Ea @ $80.00 Ea $0 Fuel for Rental Car 0 Gallons @ $2.50 Ea $0 Hotel Ea @ $100.00 Ea $0 Meals (Per Diem = $40 per person per day) 0 Day @ $40.00 Ea $0 Reproduction Newsletter Printing (1 newsletter & 1,000 each) 0 Ea @ $1,500.00 per copy $0 Mailing Labels 0 Sets @ $143.00 per copy $0 8.5" x 11" Copies 0 Sheets CAP $0.50 per sheet $0 11 " x 17" Copies Sheets @ per copy $0 Miscellaneous Hand Delivery Deliveries @ per delivery $0 Postage 0 Mailings @ $0.50 per mailing $0 Fed Ex Overnight Delivery 0 Mailings @ $30.00 per mailing $0 Mileage: (from VRA office to Hobby Airport @ 85 miles 0 miles @ $0.55 per mile $0 roundtrip x 1 trips = 85 miles) Task 6 - Subtotal Reimbursable Expenses $0 With multiplier for reimbursables = 1.15 $0 Total Vesta Rea & Associates Expenses $19,929 34 of 34 EXHIBIT A-2 SCHEDULE CONCEPTUAL DESIGN - SLIDE ROAD TO IH 27 EXHIBIT A-2 CITY OF LUBBOCK, TEXAS PAVING DESIGN INDIANA TO AVENUE Q 34TH STREET SCHEDULE ENGINEERING SERVICES Resolution No. 2010—R0116 nannommmma®mo©c MMUMMM to Proceed ConceptualNotice - ■■■■■■■®■■■■■■■■■■I■■■ Data Collection / Surveying Public Involvement Plan Meeting - ,___Poor . Door .. mll■■■■■■■■■■■■■■■■ ■■■ Internal- .t Work Session 1■m!xJ■■■■■■■■■■■■■■■ I■■■ -Session Internal- . 2 ■■■1[J■■■■■■■■■■■■■■ Elm Driveway/Access ... .... ■■■t�a■■■■■■■■■■ ■ OIME Draft Concept Refinement Mtg. Preliminary I■■■ City Review ■■■■mC■■■■■■■■■■'■■ I■'■■ Concept Proposal Meeting Proposed Schematic (30% Plans) Public Meeting Paving MEE 0 % , . • , % • . Development ■■■■■■■■ -----■■■■ Elmo City Review ■■■■■■■■■■■■■■WMME E'm■ 90% to 100% Plan Development Elmo City Review !Bid ■■■■■■■■m■■■■■■■■EW■■ Assist City with :. Processm� �����m■mmmm■■■mom'■ Cart ID 5228 ACORD-, CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 2/9/2010 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION McLaughlin Brunson Insurance Agency, LLP ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 6600 LBJ Freeway, Suite 220 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Dallas TX 75240 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. (214) 503-1212 (214) 503-8899 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURER A: XL Specialty Insurance Company Parkhill, South & Cooper, Inc. INSURERB: 4222 85th St. INSURER C: Lubbock TX 79423 INSURER D: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADD'L OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATIONJJPE DATE (MMIDDNY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE TO RENTEU- PREMISES Ea occurence $ COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GENT AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ ElPOLICY PRO LOC AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT (Ea accident) ; BODILY INJURY (Per person) ; ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) ; HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ ANY AUTO $ AUTO ONLY: AGG EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ OCCUR F� CLAIMS MADE AGGREGATE $ a $ DEDUCTIBLE $ RETENTION $ WORKERS COMPENSATION AND WC OR STATUS OTH- EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT ; E.L. DISEASE - EA EMPLOYE $ OFFICER/MEMBER EXCLUDED? If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT I $ A OTHER Professional Liab. DPR9684121 1/10/2010 1/10/2011 $2,000,000 Per Claim $4,000,000 Annual Aggregate DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS The claims made professional liability coverage is the total aggregate limit for all claims presented Within the policy period and is subject to a deductible. Waiver of subrogation is included on the policy. RE: Paving Improvements on 34th Street from Slide Road to IH 27 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATIOF DATE THEREOF, THE ISSUING INSURER WILL XXXIMMIDIDIDD MAIL 30 DAYS WRITTEF City of Lubbock NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, PO Box 2000 MAWN Lubbock TX 79457 AUTHORIZED REPRESENTATIVE ACORD 25 (2001/08) © ACORD CORPORATION 198. o.'. 1 of 7 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. 2/9/2010 ACORD 25 (2001/08) D o I of 7 acoRo. CERTIFICATE OF LIABILITY INSURANCE o2io9/2 0' PRODUCER (806) 747-3404 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE CECIL-DUNN INSURANCE AGENCY HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P. 0. BOX 3870 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 4120 AVENUE Q LUBBOCK TX 79452- INSURERS AFFORDING COVERAGE NAIC # INSURED INSURERA HARTFORD INSURANCE Parkhill, Smith b Cooper Inc. INSURERS HARTFORD UNDERWRITERS L4222 85th Street INSURER D Lubbock TX 79423- INSURER COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR LTR ADD'L INS TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE MM/DELCXI POLICY EXPIRATION DATE (MMIDDIYY) LIMITS GENERAL LIABILITY 46VUNII0383 09/30/2009 09/30/2010 EACH OCCURRENCE S 1,000,00 DAGTO PRREM SES (ERENTED occurrence) $ 300,00 A X X COMMERCIAL GENERAL LIABILITY CLAIMS MADE FX OCCUR / / / / MED EXP one son 6 10,00 PERSONAL& ADV INJURY 6 1,000,00 X Contractual Liab. GENERAL AGGREGATE 6 2,000,00 GEN'L AGGREGATE LIMIT APPLIES PER. PRODUCTS - COMPIOP AGG 6 2,000,00 POLICY X TgL LOC AUTOMOBILE LIABILITY ANY AUTO 46UUNI10383 09/30/2009 09/30/2010 COMBINED SINGLE LIMIT (Ea accident) 6 1,000,00 BODILY INJURY (Per Person) 6 A X ALL OWNED AUTOS SCHEDULED AUTOS / / / / rXXX BODILY INJURY(Per accident)6 HIRED AUTOS NON -OWNED AUTOS NX PROPERTYDAMAGE (Per accident) 6 Leased / / / / GARAGE LIABILITY AUTO ONLY - EA ACCIDENT 6 OTHER THAN EA ACC $ ANY AUTO / / / / S AUTO ONLY AGG A X EXCESSIUMBRELLALIABILITY X OCCUR F1 CLAIMS MADE 46XHUII0159 09/30/2009 09/30/2010 EACH OCCURRENCE $ 2,000,0( AGGREGATE 8 2,000,0( S DEDUCTIBLE g X RETENTION S 10,000 B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNERIEXECUTIVE 46WENW3354 09/30/2009 09/30/2010 UU TORSLIMITS X DER E L EACH ACCIDENT 6 1,000,01 E L DISEASE - EA EMPLOYEE S 1,000,0( OFFICERIMEMBEREXCLUDED? It yes, describe under SPECIAL PROVISIONS below / % / / E L DISEASE - POLICY LIMIT 6 1,000,0 OTHER DESCRIPTION OF OPERATIONSJLOCATIONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS Project: Paving improvements on 34th Street from Slide Rd to IH 27. Certificate holder is shown as Additional Insured on the General Liability, Umbrella, and Auto policies, These policies are primary and non-contributory. A Waiver of Subrogation applies in favor of the certificate holder for Workers Comp, General Liability, Umbrella, and Auto policies. City of Lubbock Attn: Larry Hertel PO Box 2000 Lubbock ACORD 25 (2001108) q _7 INS025 (0108) 05 TION ( ) — SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE TH EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MA 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BL FAILU5 4;QQ0 SO SHALL IMPOSE NIQ-QBUGATION OR LIABILITY OF ANY KIND UPON TF AUTH&RUED REP ESENTAT V 79457- ORD CORPORATION 1 ELECTRONIC LASER FORMS INC - (- )327-0545 Page