HomeMy WebLinkAboutResolution - 2011-R0498 - Accept Grant Award - LECD - Lubbock Fire Department Communication Center - 11_16_2011Resolution No. 2011—RO498
November 16, 2011
Item No. 5.1.3
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City Of Lubbock is hereby authorized and directed to
l execute all necessary instruments and related documentation to accept, for and on the
behalf of the City of Lubbock, a Grant Award from the Lubbock Emergency
Communication District to the Lubbock Fire Department Communication Center in the
amount of $27,843.30, said Grant Award to be used for the purchase of new
i communication center consoles.
Passed by the City Council this November 16, 2011
TOM MARTIN, MAYOR
ATTEST:
9x.
Rebe a Garza, City Secreta
t)
i -APPROVED AS TO CONTENT:
;s/Reso.LECD Grant
M20.11
Resolution No. 2011-RO498
Lubbock Emergency Communication District
PSAP Grant Funding Program FY 2011-2012
In the past, the Lubbock Emergency Communication District has provided funding for technology
upgrades and enhancements, training, and workplace environment enhancements to the PSAPs
within the District.
The Grant Funding program for FY 2011-2012 is a reimbursable one. The agency accepting the grant
must first expend the funds and then provide documentation to the District of the expenditures.
Arrangements can be made for a timely reimbursement if necessary. Agencies must match a
minimum of 10% of the cost of the project. A maximum of $50,000 can be awarded to an individual
agency.
The project for which the grant funds are awarded must be completed within the District's fiscal year.
The District fiscal year is October 1, 2011 to September 30, 2012. Projects that cannot be completed
in that timeframe will not receive grant funds,
Grant funds are to be used for the receipt, tracking, recording or documentation of 9-1-1 calls. The
two exceptions are for dispatcher/call-taker training and enhancements to the dispatch environment.
The Grant funding program shall not be used to purchase "odds and ends" or for the purchase of
radios or radio (dispatch) consoles and the like.
All projects must have a positive impact on the receipt, tracking, recording or documentation of 9-1-1
calls. All projects must show benefit to the citizens, dispatchers and/or first responders.
Funds may be used for: (not exclusive)
• Dispatch console furniture.
• Dispatch console task lighting.
• Dispatch Chairs.
• New or upgrades to software designed to assist the dispatcher in locating, recording, tracking
and documenting 9-1-1 calls.
• Relocation of 9-1-1 "center" to another location inside or outside of existing facility.
• Training, tuition, and travel expenses above and beyond what is normally provided by the
District or agency.
• New or upgrades to software designed to assist the dispatcher in "triaging" of 9-1-1 calls and
quality assurance reviews of 9-1-1 calls.
Funds may not be used for: (not inclusive)
• Personnel Expenses (salary, stipend, benefits).
• Floor, wall or window treatments or coverings.
• Training material not directly related to the receipt of 9-1-1 calls (motivational training is
acceptable).
• Uniforms or clothing.
• Office Supplies or public education material.
All grants will receive final approval by the Board of Managers. Grants that contain items which, in the
opinion of the Board, are outside the scope of the District's mission will not be approved. The Board's
decision is final. Submission Deadline is 5:00 P.M. Thursday, September 15, 2011. Grants will be
approved at the October 12, 2011 Board meeting.
Lubbock Emergency Communication District
PSAP Grant Funding FY 2011-2012
Page 1 of 4
Lubbock Emergency Communication District
PSAP Grant Funding Program FY 2011-2012
This form must be used.
Project Type: ❑ Technology ❑ Training ® PSAP Environment
Agency Name
LUBBOCK FIRE DEPARTMENT
Contact Person
CAPTAIN ROB KEINAST
Phone Number
775-3447
Email
rkeinast@mylubbock.us
Fax
775-3510
Goal
Create two additional dispatcher work stations at the LFD
Exactly what is to be accomplished?
administration complex, and purchase four dispatcher chairs.
Why
The LFD is in need of two additional dispatcher work stations.
Describe why this project is necessary.
We do not have a backup workstation for the LPD. We are the
primary backup for the LPD communications center. In the
past year the LPD communications center has experienced a
full evacuation, and a equipment failure that has caused all
911 calls to route to the LFD. When the LPD dispatchers
arrived, 1 of our 2 manned work stations were turned over to
the LPD. This reduced the LFD staffing to 1 dispatcher. The
LFD will also hire 2 additional dispatchers in the next budget
year. The additional work stations will allow us to fully utilize
the increased staffing and provide a backup location for the
LPD. The LSD and EMS also use our communications center
when maintenance is being performed at their respective
PSAP's.
Linkage
It will allow the LFD to expand our call taking ability and
How does this project relate to the
provide backup work stations for the LPD.
receipt, tracking, recording, and
documentation of 9-1-1 calls?
Outcome
The LFD will process 911 calls faster and more efficiently. The
How will this undertaking provide better
LPD will have a backup 911 call taking position with CAD and
9-1-1 call handling and services for the
radio capabilities.
citizens, dispatchers, and/or first
responders?
Timeline
The LFD will order the consoles and chairs when the grant is
Describe what will happen during each
approved. The vendor will deliver and install all components.
month of the project; short projects may
be broken down by weeks.
Lubbock Emergency Communication District
PSAP Grant Funding FY 2011-2012
Page 2 of 4
Budget
Provide a detailed budget with narrative that describes the budget items. Include alternate budget if funding in
the amount of 80%. 70% and 50% is received. If request is for training funds, include statement regarding
available funds budgeted by agency for personnel costs, including the personnel costs of replacement or "fill in
employees. If training funds request, please include where the classes are located for FY 2011-2012, if training
material, please include in your narrative how you will document the use of material.
Other Funding
The Fire Department has not requested any additional funding
Please describe other sources of
for this project.
funding that are available or have been
requested for this project.
Capabilities and competencies
Deputy Chief Lynn Smith and Captain Rob Keinast will
Please describe the capabilities and
coordinate the acquisition and implementation for all aspects of
competencies of the people with
this project.
oversight on this project.
Matching Funds
See attached.
Please include documentation that the
required matching funds are available
for this project.
Maintenance
Once installed the work station will be under the initial warranty.
Describe how this project will be
At the conclusion of the warranty it will fall under the Fire
maintained once implemented:
Department's repair and maintenance procedures.
software/hardware support, similar.
Sgnature of person preparing Grant Request
Date: _ (,
Signature of Agency/Departrrent Head
Date: G /
Received by LECD:
TOM MARTIN, Mayor
ATTEST:
Rebecca Garza, City Secoetay
Lubbock Emergency Communication District
PSAP Grant Funding FY 2011-2012
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