HomeMy WebLinkAboutResolution - 2011-R0435 - Contract - ALTIVIA Corporation - Aluminum Sulfate_Polymer Blend - 10_13_2011Resolution No. 2011—RO435
October 13, 2011
Item No. 5.12
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock, Contract No. 10147-1 for Aluminum
Sulfate/Polymer Blend - Annual Pricing, by and between the City of Lubbock and
ALTIVIA Corporation of Houston, Texas, and related documents. Said Contract is
attached hereto and incorporated in this resolution as if fully set forth herein and shall be
included in the minutes of the City Council.
Passed by the City Council on October 13, 2011
TOM MARTIN, MAYOR
ATTEST:
Reb cca Garza, City Secret
APPROVED AS TO CONTENT:
oc"'t� I r(, C2'd
Marsha Reed, P.E., Chief Operations Officer
APPROVED AS TO FORM:
Chad Weaver, Assistant City Attorney
vw:ccdocs/RES.Contract-ALTIVIA Corporation
September 6, 2011
Resolution No. 2011-RO435
CONTRACT NO. 10147-1
CITY OF LUBBOCK
CONTRACT FOR SERVICES
For
ALt N11NUM SULFATE/ POLYMER BLF,ND
THIS CONTRACT, made and entered into this 13"' day of October, 2011, pursuant to a resolution heretofore adopted by
the City of Lubbock, Texas, by and between the City of Lubbock ("City"), and ALTIVIA Corporation ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for proposals for Aluminum Sulfate/Polymer Blend and were
received and duly opened as required by law; and
WHEREAS, after careful consideration of the proposals submitted by Contractor, the City of Lubbock has
heretofore adopted a resolution authorizing the acceptance of such proposal and the execution, in the name of the City of
Lubbock a contract with said Contractor covering the said Aluminum Sulfate/Polymer Blend .
NOW, THEREFORE„ in consideration of the mutual agreement contained herein, as well as the financial consideration
hereinafter referred to, the parties hereby covenant and agree as follows:
ARTICLE 1: SCOPE
To furnish Aluminum Sulfate/Polymer Blend to the City of Lubbock Water Treatment Plant. The Specifications for
Aluminum Sulfate/Polymer Blend and Exhibit A are attached and made part of this contract for the entire duration thereof.
ARTICLE I[: CONTRACT DOCUMENTS .AND ORDER OF PRECEDENCE
The following contract documents shall be construed in a court of law in this order of precedence: ( I ) Contract; (2)
the Request for Proposal Number 1 1-10147-CI entitled Aluminum Sulfate/Polymer Blend (the ',RFP") and all terms,
conditions, and requirements thereto, is incorporated into this Agreement by reference as if fully set forth herein. In cases
wherein the terms, conditions, and requirements of this Agreement conflict with the RFP, the terms, conditions, and
requirements of the RFP shall prevail.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above
written. Executed in triplicate.
CITY OF LUBBOCK
'torn Martin, Mayor
AT ST:
Rebec - Garza, City Secretary
APPROVED AS TOCONTENT:
,ran _ r/,
Marsha Reed, Chief Operating Officer '
APP V /ASO ORM:
Assistant City Attorney
CONTRACTOR
BY lJoi-A d a11
Gayle Tut ier— ALTIVIA Corporation
1100 Louisiana, Ste. 3160
Address
Houston Texas 77002
City, State, Zip Code
Page I
Resolution No. 2011—RO435
ALTIVIA Corporation
1100 Louisiana St., Suite 3160
Houston, TX 77002
(713)658-9000
Fax: (713) 658-0102
Product Name: Aqualum 2460
Product Price: $297.00/wet ton
Product Name: Aqualum 2177
Product Price: $285.00/wet ton
Exhibit A
&FP Na I 1-10147-C1, At a SulfartvPoiyma Blind -Amami PricirrQ
City of Lubbock, Texas
Purchasing and Contract Management
Aluminum Sulfate/Polymer Blend
RFP No. 11-10147-CI
THE CITY OF LUBBOCK APPRECIATES YOUR TIME AND EFFORT IN PREPARING YOUR PROPOSAL,
ALL PROPOSERS SHOULD FAMILIARIZE THEMSELVES WITH THE FOLLOWING INSTRUCTIONS TO
PROPOSERS, GENERAL CONDITIONS, INSURANCE, AND ATTACHED SPECIFICATIONS.
1. INSTRUCTIONS TO OFFERORS
PROPOSAL DELIVERY, TIME & DATE
1.1 The City of Lubbock will receive written and sealed competitive proposals for Aluminum Sulfate/Polymer
Blend until 2:00 p.m. CST, August 31, 2011 , if date/time stamped on or before 2:00 p.m. at the office listed
below. Any proposal received after the date and hour specified will be rejected and returned unopened to the
offeror. Each proposal and supporting documentation must be in a sealed envelope or container plainly
labeled in the lower left-hand corner: "RFP #11-10147-CI, Aluminum Sulfate/Polymer Blend" and the
closing date and time. Offerors must also include their company name and address on the outside of the
envelope or container. Proposals must be addressed to:
Marta Alvarez, Director of Purchasing and Contract Management
City of Lubbock
1625 13th Street, Room 204
Lubbock, Texas 79401
1.2 Offerors are responsible for making certain proposals and proposed contracts are delivered to the Purchasing
Department. Mailing of a proposal does not ensure that the proposal will be delivered on time or delivered
at all. If offeror does not hand deliver proposal, we suggest that he/she use some sort of delivery service that
provides a receipt. The City of Lubbock assumes no responsibility for errant delivery of proposals, including
those relegated to a courier agent who fails to deliver in accordance with the time and receiving point
specified.
1.3 Proposals will be accepted in person, by United States Mail, by United Parcel Service, or by private courier
service. No proposals will be accepted by oral communication, telephone, electronic mail, telegraphic
transmission, or telefacsimile transmission. THE CITY WILL NOT ACCEPT FAX PROPOSALS.
1.4 Proposals may be withdrawn prior to the above scheduled time set for closing. Alteration made before RFP
closing must be initiated by offeror guaranteeing authenticity.
1.5 The City of Lubbock reserves the right to postpone the date and time for accepting proposals through an
addendum.
PRE -PROPOSAL MEETING
2.1 For the purpose of familiarizing offerors with the requirements, answering questions, and issuing addenda as
needed for the clarification of the Request for Proposal (RFP) documents, a nre-g<roposal meeting will be
held at 10:00 a.m.. August 23, 2011. in CM Project Room. X0 Floor, 1625 133St rj Lubbock. Tex". All
persons attending the conference will be asked to identify themselves and the prospective offeror they
represent.
2.2 It is the offeror's responsibility to attend the pre -proposal meeting though the meeting is not mandatory. The
City will not be responsible for providing information discussed at the pre -proposal meeting to offerors who
do not attend the pre -proposal meeting.
2.3 The City of Lubbock does not discriminate against person with disabilities. City of Lubbock pre -proposal
meetings are available to all persons regardless of disability. If you would like information made available
in a more accessible format or if you desire assistance, please contact the City of Lubbock ADA
Coordinator, 1625 13th Street, (806)775-2018 at least forty-eight (48) hours in advance of the conference.
Page 4 of 13
RFP No. 11-10147-CL M=in= Sulra&Polyma Blind- Annual Pricing
3 CLARIFICATION OF REQUIREMENTS
3.1 It is the intent and purpose of the City of Lubbock that this request permits competitive proposals. It is the
offeror's responsibility to advise the City of Lubbock Director of Purchasing and Contract Management if
any language, requirements, etc., or any combinations thereof, inadvertently restricts or limits the
requirements stated in this RFP to a single source. Such notification must be submitted in writing and must
be received by the City of Lubbock Purchasing Office no later than five (5) business days prior to the
proposal closing date. A review of such notifications will be made.
3.2 ALL REQUESTS FOR ADDITIONAL INFORMATION OR CLARIFICATION CONCERNING
- THIS REQUEST FOR PROPOSAL (RFP) MUST BE- SUBMITTED IN WRITING NO LATER
THAN FIVE (5) BUSINESS DAYS PRIOR TO THE PROPOSAL CLOSING DATE AND
ADDRESSED TO:
Corey Isaacs, Buyer
1625 13" Street
Lubbock, Texas 79401
Fax: (806)775-2164
Email: ClsaacsOmylubbock.us
BidSync: hqp://www.bidsync.com
ADDENDA & MODIFICATIONS
4.1 Any changes, additions, or clarifications to the RFP are made by ADDENDA information available over the
Internet at httn://www.bidZMc.com. We strongly suggest that you check for any addenda a minimum of
forty-eight hours in advance of the response deadline. BUSINESSES WITHOUT INTERNET
ACCESS may use computers available at most public libraries.
4.2 Any offeror in doubt as to the true meaning of any part of the RFP or other documents may request an
interpretation thereof from the Purchasing Department. At the request of the offeror, or in the event the
Purchasing Department deems the interpretation to be substantive, the interpretation will be made by written
addenda issued by the Purchasing Department. Such addenda issued by the Purchasing Department will be
available over the Internet at http://www.bidsync.comand will become part of the proposal package having
the same binding effect as provisions of the original RFP. No verbal explanations or interpretations will be
binding. In order to have a request for interpretation considered, the request must be submitted in writing
and must be received by the City of Lubbock Purchasing Department no later than five (5) days prior to the
proposal closing date.
4.3 All addenda, amendments, and interpretations of this solicitation shall be in writing. Any amendment or
interpretation that is not in writing shall not legally bind the City of Lubbock. Only information supplied by
the City in writing or in this RFP should be used in preparing proposal responses. All contacts that an
offeror may have had before or after receipt of this RFP with any individuals, employees, or representatives
of the City and any information that may have been read in any news media or seen or heard in any
communication facility regarding this RFP should be disregarded in preparing responses.
4A The City does not assume responsibility for the receipt of any addendum sent to offerors.
EXAMINATION OF DOCUMENTS AND REQUIREMENTS
5.1 Each offeror shall carefully examine all RFP documents and thoroughly familiarize itself with all
requirements prior to submitting a proposal to ensure that the proposal meets the intent of this RFP.
5.2 Before submitting a proposal, each offeror shall be responsible for making all investigations and
examinations that are necessary to ascertain conditions and requirements affecting the requirements of this
RFP. Failure to make such investigations and examinations shall not relieve the offeror from obligation to
comply, in every detail, with all provisions and requirements of the Request for Proposal.
PROPOSAL, COPIES
6.1 OFFEROR'S MUST SUBMIT THE ORIGINAL AND TWO COPIES OF THE SEALED PROPOSAL TO
THE PURCHASING DEPARTMENT PRIOR TO RESPONSE DUE DATEMME. FAILURE TO
SUBMIT THE ADDITIONAL COPIES MAY RESULT IN THE PROPOSAL BEING DECLARED
Page 5 of 13
RFP No. 11-10147-CL Almninmu SulfawFolyma Btmd- AomW PdLing
UNRESPONSIVE. The original must be clearly marked "ORIGINAL" and the copies must be clearly
marked "COPY".
6.2 All proposals, responses, inquiries, or correspondence relating to or in reference to this RFP, and all
electronic media, reports, charts, and other documentation submitted by offerors shall become the property
of the City of Lubbock when received.
PROPOSAL PREPARATION COSTS
7.1 Issuance of this RFP does not commit the City of Lubbock, in any way, to pay any costs incurred in the
preparation and submission of a proposal.
7.2 The issuance of this RFP does not obligate the City of Lubbock to enter into contract for any services or
equipment.
7.3 All costs related to the preparation and submission of a proposal shall be paid by the proposer.
TRADE SECRETS, CONFIDENTIAL INFORMATION AND THE TEXAS PUBLIC INFORMATION ACT
8.1 If you consider any portion of your proposal to be privileged or confidential by statute or judicial decision,
including trade secrets and commercial or financial information, clearly identify those portions.
8.2 Proposals will be opened in a manner that avoids disclosure of the contents to competing offerors and keeps
the proposals secret during negotiations. All proposals are open for public inspection after the contract is
awarded, but trade secrets and confidential information in the proposals are not open for inspection.
8.3 The City of Lubbock will honor your notations of trade secrets and confidential information and decline to
release such information initially, but please note that the final determination of whether a particular portion
of your proposal is in fact a trade secret or commercial or financial information that may be withheld from
public inspection will be made by the Texas Attorney General or a court of competent jurisdiction. In the
event a public information request is received for a portion of your proposal that you have marked as being
confidential information, you will be notified of such request and you will be required to justify your legal
position in writing to the Texas Attorney General pursuant to Section 552.305 of the Government Code. In
the event that it is determined by opinion or order of the Texas Attorney General or a court of competent
jurisdiction that such information is in fact not privileged and confidential under Section 552.110 of the
Government Code and Section 252.049 of the Local Government Code, then such information will be made
available to the requester.
8.4 Marking your entire proposal CONFIDENTIAL/PROPRIETARY jLAgJ in conformance with the Texas
Open Records Act.
DISADVANTAGED BUSINESS ENTERPRISE (DBE) REQUIREMENTS
9.1 The City of Lubbock hereby notifies all offerors that in regard to any contract entered into pursuant to this
RFP, Disadvantaged Business Enterprises (DBE's) will be afforded equal opportunities to submit proposals
and will not be discriminated against on the grounds of race, color, sex, disability, or national origin in
consideration of an award.
9.2 A DBE is defined as a small business concern which is at least 51% owned and controlled by one or more
socially and economically disadvantaged individuals, or in the case of any publicly owned business, at least
51 % of the stock of which is owned by one ore more socially and economically disadvantaged individuals.
Socially and economically disadvantaged include Women, Black Americans, Hispanic Americans, Native
Americans, Asian -Pacific Americans, and Asian -Indian Americans.
10 DELETED
11 CONFLICT OF INTEREST
11.1 The Offeror shall not offer or accept gifts or anything of value nor enter into any business arrangement with
any employee, official or agent of the City of Lubbock.
11.2 By signing their proposal, the offeror certifies and represents to the City the offeror has not offered,
conferred or agreed to confer any pecuniary benefit or other thing of value for the receipt of special
treatment, advantage, information, recipient's decision, opinion, recommendation, vote or any other exercise
of discretion concerning this RFP.
Page 6 of 13
RFP No. 11-10147-CLAAmoinw SulWcVPolymer Blend —Annual Pricing
12 ANTI -LOBBYING PROVISION
12.1 DURING THE PERIOD BETWEEN PROPOSAL SUBMISSION DATE AND THE CONTRACT
AWARD, PROPOSERS, INCLUDING THEIR AGENTS AND REPRESENTATIVES, SHALL NOT
DIRECTLY DISCUSS OR PROMOTE THEIR PROPOSAL WITH ANY MEMBER OF THE LUBBOCK
CITY COUNCIL OR CITY STAFF EXCEPT IN THE COURSE OF CITY -SPONSORED INQUIRIES,
BRIEFINGS, INTERVIEWS, OR PRESENTATIONS, UNLESS REQUESTED BY THE CITY.
12.2 This provision is not meant to preclude offerors from discussing other matters with City Council members or
City staff. This policy is intended to create a level playing field for all potential offerors, assure that contract
decisions are made in public, and to protect the integrity of the RFP process. Violation of this provision
may result in rejection of the offeror's proposal.
13 AUTHORIZATION TO BIND SUBIVIITTER OF PROPOSAL
Proposals must show vendor name and address of offeror. The original proposal must be manually signed by an officer of the company
having the authority to bind the submitter to its provisions. Person signing proposal must show title or AUTHORITY TO BIND
THEIR FIRM IN A CONTRACT. Failure to manually sign proposal will disqualify it.
14 ABOUT THIS DOCUMENT
This document is a Request for Proposal. It differs from an Invitation to Bid in that the City of Lubbock is seeking a
solution, as described in the following General Requirements section, not a bid/quotation meeting firm
specifications for the lowest price. As such, the lowest price proposed will not guarantee an award
recommendation. Sealed proposals will be evaluated based upon criteria formulated around the most important
features of a product or service, of which quality, testing, references, availability or capability, may be overriding
factors, and price may not be determinative in the issuance of a contract or award, The proposal evaluation criteria
should be viewed as standards that measure how well an offeror's approach meets the desired requirements and needs
of the City of Lubbock. Those criteria that will be used and considered in evaluation for award are set forth in this
document. The City will thoroughly review all proposals received. The City will also utilize its best judgment when
determining whether to schedule a pre -proposal conference (before proposals are accepted), or meetings with offerors
(after receipt of all proposals). A Purchase Order/Contract will be awarded to a qualified offeror submitting the best
proposal. The City reserves the right to select, and subsequently recommend for an award, the proposed
service which best meets its required needs, quality levels, and budget constraints.
15 EVALUATION PROCESS
15.1 All proposals will be evaluated by an evaluation committee and may include senior management
representatives, a financial officer, and/or an independent consultant.
15.2 Respondents to this RFP may be required to submit additional information that the City may deem necessary
to further evaluate the offeror's qualifications.
15.3 The committee will evaluate and numerically score each proposal in accordance with the evaluation criteria
included in the Request for Proposal.
15.4 The committee will arrive at a short list of the top respondents and these short-listed respondents may be
scheduled for a structured oral presentation and interview. Such presentations will be at no cost to the City
of Lubbock. At the end of the oral presentation and interview, the evaluation of the short-listed respondents
will be completed. The oral interview may be recorded and/or videotaped.
16 SELECTION
16.1 Selection shall be based on the responsible offeror whose proposal is determined to be the most
advantageous to the City of Lubbock considering the relative importance of evaluation factors included in
this RFP.
16.2 NO INDIVIDUAL OF ANY USING DEPARTMENT HAS THE AUTHORITY TO LEGALLY AND/OR
FINANCIALLY COMMIT THE CITY TO ANY CONTRACT, AGREEMENT OR PURCHASE ORDER
FOR GOODS OR SERVICES, UNLESS SPECIFICALLY SANCTIONED BY THE REQUIREMENTS
OF THIS REQUEST FOR PROPOSAL.
Page 7 of 13
RFP No. 11-101 a7-CL Aluminm SulfaaPalymQ Bind- Annual Pricing
17 EQUAL EMPLOYMENT OPPORTUNITY
Offeror agrees that it will not discriminate in hiring, promotion, treatment, or other terms and conditions of
employment based on race, sex, national origin, age, disability, or in any violation of Title VII of 1964 Civil Rights
Act and amendments, except as permitted by said laws.
18 NONAPPROPRIATION
All funds for payment by the City under this contract are subject to the availability of an annual appropriation for this
purpose by the City. In the event of non -appropriation of funds by the City Council of the City of Lubbock for the
goods or services provided under the contract, the City will terminate the contract, without termination
charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -
current year for the goods or services covered by this contract is spent, whichever event occurs first. If at any time
funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on thirty
(30) days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated
under this contract beyond the date of termination.
19 PROTEST
19.1 All protests regarding the RFP process must be submitted in writing to the City Director of Purchasing and
Contract Management within five (5) business days following the opening of proposals. This includes all
protests relating to advertising of notices, deadlines, proposal opening, and all other related procedures
under the Local Government Code, as well as any protest relating to alleged improprieties with the RFP
process.
This limitation does not include protests relating to staff recommendations as to award of contract. Protests
relating to staff recommendations may be directed to the City Manager.
All staff recommendations will be made available for public review prior to consideration by the City
Council as allowed by law.
19.2FAILURE TO PROTEST WITHIN THE TIME ALLOTTED SHALL CONSTITUTE A WAIVER OF
ANY PROTEST.
The City of Lubbock is aware of the time and effort you expend in preparing and submitting proposals to the City. Please let us know of any
requirement causing you difficulty in responding to our Request for Proposal. We want to facilitate your participation so that all responsible
firms can compete for the City's business. Awards should be made approximately two to six weeks after the opening date. If you have any
questions, please contact the City of Lubbock Director of Purchasing and Contract Management at (806) 775-2165.
Page 8of13
RFP No. 11-10147-C1, Alumin= Sul BmWlyma BkM - Anmwl Pricing
II. GENERAL REQUIREMENTS
I INTENT
a) The City of Lubbock (hereinafter called "City") is seeking proposals from interested firms and individuals,
(hereinafter called "Proposer") to provide liquid aluminum sulfate/polymer blend.
b) Proposers are invited to submit demonstrated competence and qualifications of their firm for providing these
services.
c) The information contained within this document is intended to provide interested firms with the requirements
and criteria that will be used to make the selection.
2 SCOPE OF WORK
It is the intent of these specifications to describe aluminum sulfate/polymer blends to be used as a coagulantat
the City of Lubbock Drinking Water Treatment Plant.
PRODUCT SPECIFICATION
The aluminum sulfate/polymer blend purchased for use at the City of Lubbock Water Treatment Plant shall
contain no soluble inorganic or organic substances capable of producing deleterious or injurious effects upon the
health of those consuming the water, or that would otherwise render it unfit for public consumption. The
aluminum sulfate/polymer blend must have NSF/ANSI Certification for use in potable water treatment plants.
proposer shall submit a certificate of analysis which will include the specific gravity and pH. The City of
Lubbock Water Treatment Plant will require the product to have a pH in the range of 13 to 2.8 (slightly
more stringent than AWWA Standard). The material safety data sheets (MSDS) for the product shall also be
submitted with the proposal. Due to the fact that successful aluminum sulfate/polymer blends are 90% or more
aluminum sulfate by weight, it is preferable that the proposer be a manufacturer of liquid aluminum sulfate. If the
successful proposer is not a manufacturer of aluminum sulfate, proposer must provide a copy of a legal contract
between the proposer and the aluminum sulfate manufacturer that will be used to produce the blend. In any
event, all products used must have NSF/ANSI certification for use in drinking water treatment plants. The same
aluminum sulfate manufacturer must be used throughout the term of the contract. Throughout the term of the
contract, the successful proposer may not change the formulation of the alum / polymer blend in any way
without the express written consent of the Water Production & Treatment Superintendent. No exceptions,
an unauthorized change in the formulation of the product will result in contract termination.
PRODUCT PERFORMANCE
Products to be considered for proposal will be tested by the manufacturer using standard jar testing methods at
the City's Water Treatment Plant site. The test results must include settled water and final water turbidities, pH
and temperature. After jar testing, a trial run of the product through the pilot -scale plant must be performed. The
trial run period through the pilot -scale plant must be a minimum of two (2) days at the vendor's expense with
analyses of pH, settled water turbidities, and final water turbidities. A sample of the product being tested will be
left at the facility for additional jar testing by Operations personnel, if additional pilot plant testing is necessary
an additional amount of sample will be required. At the Cities' discretion full plant testing will be required based
on results of previous tests; the City will pay for a full delivery (approximately 48,000 lbs.) at the price submitted
in the proposal document to conduct full plant testing. Water Treatment Operations personnel will evaluate
product performance based on settled water quality, pH, filter effluent turbidities, and cost effectiveness.
proposers must submit a list with a minimum of three (3) potable water treatment plants with phone numbers and
contact persons that are currently using the product. References will be thoroughly checked and will figure
prominently into the selection of a successful proposer.
PRODUCT OUALITY PER LOAD
Upon delivery of each load of product, the transport driver must present a certificate of analysis containing
specific gravity and pH. As stated in the product specifications, the pH must be within the range of 1.3 to 2.8.
Plant operations staff will also perform specific gravity and pH analyses on the product in the presence of the
transport driver. A delivered product that exhibits any unusual color or appearance compared to previous
Page 9 of 13
RFP No. It • I0147-C[, Almnimm Sulrate/Polyma BloA - AnMW Pricing
acceptable deliveries will be refused, as will deliveries containing any form of foreign material. If the product
meets the required minimum standards, the product may then be off loaded into the storage tanks. If desired, the
vendor may provide their own hydrometer and perform an additional specific gravity analysis in the presence of
the plant operations staff. In the event the product does not meet the required minimum standards, the load will
be refused and the vendor must provide another acceptable load within forty-eight (48) hours. No additional
freight or shipping charges shall be assessed by vendor.
TECHNICAL SUPPORT
Vendor shall provide acceptable technical support and response time whenever problems are encountered
relating to product use and/or performance. Acceptable technical support will include routine site visits at least
every three (3) months to perform jar testing and consulting with operations staff on any questions or problems
with the product. A telephone response time of one (1) business day is required of vendor in cases of product
performance problems. A site visit by the vendor may be requested by the owner if owner feels it is necessary to
solve any significant problem related to product performance. If a non -routine site visit is requested, the vendor
will have five (5) business days to respond and arrive on -site. If at any time during the duration of the contract a
significant change in the source water is experienced, including major changes related to the ground water to
surface water ratio of the owners blended raw water source, vendor will have five (5) business days to respond
and arrive on -site to test and evaluate current process and recommend changes in the product if needed. All
technical support will be at no cost to the owner.
ACCEPTANCE
Product performance will be required to meet optimum quality results for settled and effluent water. The
evaluation of proposals will include a set of water quality parameters that must be met through the above
outlined testing procedures. The proposal will be awarded based on water quality and overall visual plant
performance, cost effectiveness, and reference checks.
OUANTITIES AND PRICING
The anticipated annual consumption of an aluminum sulfate/polymer blend for coagulant use is 1046 tons more
or less. Prices quoted for product shall be FOB Lubbock Water Plant, 6001 North Guava, Lubbock, Texas.
Pricing shall be firm for a period three (3) years with price being evaluated and adjusted every 4 months from the
start of the contract. Written consent from both parties is required for all price adjustments. Listed quantities are
estimates only for pricing purposes. Actual usage may vary.
DELIVERY / SECURITY
Successful vendor shall be required to deliver the product to the Lubbock Water Treatment Plant in bulk tank
truck within five (5) days after order is placed. Unloading to plant storage tanks is to be performed by the driver
under the direction of operations personnel. Successful vendor shall provide any and all special equipment
necessary to perform unloading at no cost to the City of Lubbock. All deliveries will be unloaded between the
hours of 8:00 A.M. and 4:00 P.M., Monday through Friday. No exceptions will be made unless prior approval is
agreed upon with the water treatment plant's operations personnel. The transporter is required to furnish
certified, dated, and stamped weight tickets with each load of product, before and after unloading. All delivery
people will display photo security 1D upon arrival at the site. All delivery vehicles shall meet OSHA and DOT
regulations and be operated in a safe manner while on site.
All delivery personnel will be identified by the vendor before arrival at the site; preferably at the time an order is
placed. Upon arrival at the Water Treatment Plant, delivery personnel will check in at the main building before
proceeding to the unloading site. The driver will be met at the security gate by plant personnel and must present
photo identification. All shipments shall be sealed and the seal will be broken only in the presence of the plant
representative. If any of the security measures are violated, the shipment will be refused.
Page 10 of 13
RFP,No. 11- I U 147-0, Aluminum Sulfat* Polyma Blind— Annual Pricing
SUPPLEMENTAL ADDITIVE SPECIFICATION
Buyer requests the option of having copper sulfate, containing at least 99% CuSO4.51-12O, added to the
AIuminum Sulfate/Polymer blend. The copper sulfate must have NSF Certification for use in potable water
treatment plants. The copper sulfate would be added per load at the buyer's request to control algae growth.
Algae growth occurs when the water reaches a temperature of 72°F. The yearly average of this temperature is
between the middle of April to the end of September. The amount of additive will be based on the coagulant feed
rate at the time the load was ordered and would be determined by the operations staff, a 1.0% copper sulfate
additive is to be expected.
3 EVALUATION CRITERIA
All proposals will be evaluated by a team to include but not be limited to City of Lubbock members, legal counsel, and
independent consultant(s). The following criteria will be used to judge and rank submittals:
a) Substantial successful experience in completing similar projects. (10%)
b) Product Performance (50%)
c) Technical Support (10%)
d) Record of performance based on previous work with the City and/or other client references. (20%)
e) Cost (10%)
4 PROPOSAL FORIINIA.T
a) Proposals should provide a straightforward, concise description of the Proposer's capabilities to satisfy the
requirements of the RFP. Emphasis should be on completeness, clarity of content, and conveyance of the
information requested by the City.
b) The proposal should be bound in a single volume where practical. All documentation submitted with the
proposal should be bound in that single volume.
c) If the proposal includes any comment over and above the specific information requested in the RFP, it is to be
included as a separate appendix to the proposal.
d) The proposal must be organized into the following response item sections and submitted in an indexed binder.
i) Cover letter addressed to the Honorable Mayor and City Council that states the Proposer's understanding of
the services to be provided. Include any additional information believed necessary that is not requested
elsewhere in the RFP.
ii) Offerors are strongly encouraged to explore and implement methods for the utilization of local resources,
and to outline how they would address outreach issues in their proposal. It is also the desire of the City that
the City of Lubbock program serve, as much as practicable, to stimulate growth in all sectors of the local
business community. Describe how your firm would facilitate this process, and provide any relevant
information about similar efforts on previous projects.
iii) Any material which the proponent wishes to submit and which is not specifically requested in the above
categories.
Page 11 of 13
AFPNo. II-IOId7.t'4 ,Uwln= SlArat.?Oh Ma 61md-MftW Priem6
THIS PROPOSAL IS SUBMITTED By ALTIVIA Corporation a corporation organized
under the laws of the State of Texas , or a partnership consisting of
or an individual trading as
of the City of
Firm: ALMA Corporation
Address: 1100 Louisiana, Ste. 3160
City.. Houston _ _State: TX_ Zip_ 77002_
NI/W B E
Firm:
Woman
Black American
Native American
X
Hispanic American
Asian Pacific
American
Other (Specify)
By (�UJW AT .t...f I I& Date: Auaust 30. 2011
Authorized Representative - mast sign by hand
Officer Name and Title: Gayle Tuilier, Senior Contract Administrator (Corporate Resolution Attached)
Please Print
Business Telephone Number (866) 2584842 FAX: (713) 658-0102
E-Mail Address: gtollefsenC83aitivia.com
FOR CITY USE ONLY
Proposal Awarded to Above Named Firmllndividual:
Date of Award by City Counci I (for bids over $25, 000): Date P.O./Contract Issued:
LABEL THE OUTSIDE OF YOUR SEALED PROPOSAL WITH THE RFP NUMBER, THE CLOSING DATE AND
TIME, AND YOUR COMPANY NAME AND ADDRESS.
Page 3 of 13