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HomeMy WebLinkAboutResolution - 2011-R0391 - Project Grant Agreement - TXDOT - Operating Assistance - 09_08_2011Resolution No. 2011--RO391 September 8, 2011 Item No. 5.15 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Project Grant Agreement No. 51205177052 for operating assistance, by and between the City of Lubbock and Texas Department of Transportation, and related documents. Said Agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on September 8, 2011 r-- 10 " TOM MARTIN, MAYOR ATTEST: "Zcet� �—� Reb ca Garza, City Secret APPROVED AS TO CONTENT: director APPROVED AS TO FORM: radWeaver, Assistant City Attorney vw:ccdocs/RES.Citibus-Agrmt TxDOT-5307 Grant August 23, 2011 Resolution No. 2011—RO391 PGA: PUBLIC TRANSPORTATION - STATE MATCH FUNDS TRANSIT PROVIDER: Lubbock, City of TXDOT PROJECT #: URB 1201(05) PROJECT GRANT AGREEMENT #: 5120SF7052 MASTER GRANT AGREEMENT #: 512XXF7081 NOT RESEARCH AND DEVELOPMENT URBANIZED AREA: Lubbock STATE OF TEXAS § COUNTY OF TRAVIS § STATE MATCH FUNDS FISCAL YEAR 2012 PROJECT GRANT AGREEMENT THIS PROJECT GRANT AGREEMENT (PGA) is made by and between the State of Texas, acting through the Texas Department of Transportation, called the "State," and Lubbock, City of, called the "Transit Provider." WITNESSETH WHEREAS, Texas Transportation Code Chapter 455 authorizes the State to assist the Transit Provider in procuring aid for the purpose of establishing and maintaining public and mass transportation projects and to administer funds appropriated for public transportation under Transportation Code Chapter 456; and WHEREAS, the Governor of the State of Texas has designated the Texas Department of Transportation to provide state funds for public transportation purposes; and WHEREAS, the Transit Provider submitted a Fiscal Year 2012 Grant Application (GA) Part I for state match financial assistance to provide transportation services and the Texas Transportation Commission approved the application by Minute Order Number 112708; and WHEREAS, the Transit 'Provider must execute a GA Part I each fiscal year grant period for consideration for new state grants; and WHEREAS, a Master Grant Agreement (MGA) between the Transit Provider and the State has been adopted and includes the general terms and conditions for grant projects developed through this PGA; NOW THEREFORE, the State and the Transit Provider agree as follows. - AGREEMENT ARTICLE 1. GRANT TIME PERIOD This PGA becomes effective when fully executed by both parties or on September 1, 2011, whichever is later. This PGA shall remain in effect until August 31, 2012, unless terminated or otherwise modified in an Amendment. This PGA will not be considered fully executed until both parties have executed a MGA, and the Transit Provider has submitted the GA Part I to the State. The time period of this PGA cannot be extended past the MGA, without exception. Any cost incurred before or after the contract period shall be ineligible for reimbursement. Lubbock, City of Project Grant Agreement #: 51205F7052 State Match Funds Page 1 of 3 Revised 07/28/2011 ARTICLE 2. PROJECT DESCRIPTION A. The Transit Provider shall complete the public transportation project described in the GA Part 1, the Attachment A - Approved Project Description, and the Attachment B — Project Budget. Attachments A and B are attached to and made a part of this agreement. The Transit Provider shall complete the project in accordance with all of the documents associated with the MGA and with all applicable federal and state laws and regulations. B. If applicable, the Transit Provider shall begin competitive procurement procedures by issuing an invitation for bids or a request for proposals no later than sixty (60) days after the effective date of this grant agreement for the purchase of the approved line items referenced in Attachment A. No later than sixty (60) days after the issuance of public notification, the Transit Provider shall publicly open all bids or privately review proposals. The Transit Provider shall enter into a binding agreement with a supplier no later than thirty (30) days after the opening of an acceptable bid or proposal. The Transit Provider shall notify the department in writing when it is necessary to exceed these deadlines. ARTICLE 3. COMPENSATION The maximum amount payable under this PGA without modification is $ 619,530 provided that expenditures are made in accordance with the amounts and for the purposes authorized in the GA Part I, the Attachment A, and the Attachment B. The original and one copy of the invoice is to be submitted to the following address: Texas Department of Transportation Attn: Lynn Castle Public Transportation Coordinator 135 Slaton Road Lubbock, Texas 79404-5201 ARTICLE 4. AMENDMENTS Except as noted in the MGA, changes in the scope, objectives, cost, or duration of the project authorized in this agreement shall be enacted by written amendment approved by the parties before additional work may be performed or additional costs incurred. Any amendment must be executed by both parties within the grant period specified in Article 1, Grant Time Period. ARTICLE 5. INCORPORATION OF MGA PROVISIONS This PGA incorporates all of the governing provisions of the MGA in effect on the date of final execution of this PGA, unless an exception has been made in this agreement. ARTICLE 6. SIGNATORY WARRANTY Each signatory warrants that the signatory has necessary authority to execute this agreement on behalf of the entity represented. Lubbock, City of Project Grant Agreement #: 51205F7052 State Match Funds Page 2 of 3 Revised 07/28/2011 THIS AGREEMENT IS EXECUTED by the State and the Transit Provider in duplicate. THE TRANSIT PROVIDER Signature TOM 'MART1N Typed, Printed, or Stamped Name MAYOR Title September 8, 2011 Date THE STATE OF TEX Sigrira ure Lynn Castle Typed, Printed, or Stamped Name Public Transportation Coordinator Title Date List of Attachments A — Approved Project Description B — Project Budget Lubbock, City of Project Grant Agreement #: 51205F7052 State Match Funds Page 3 of 3 Revised 07/28/2011 APPROVED RECIPIENT ATTEST: Reb cca Garza City Secretary Date: September 8, 2011 APPROVED AS TO CONTENT: -B�& 0�� � 2 - Bill erton Co unity Developnt Director APPROVED AS TO FORM: Chad Weaver Assistant City Attorney ATTACHMENT A APPROVED PROJECT DESCRIPTION [Insert a Narrative Project Description] Citibus operates public transportation to the citizens of Lubbock in both a fixed route and demand response service. The routes originate in downtown Lubbock and end at various locations within the city. All of these vehicles are accessible to persons with disabilities. The demand response service, CitiAccess, serves origins and destinations within the city limits. Both services operate under guidelines from Federal, State, and local authorities for maintaining buses, facilities, preventative maintenance, and safety. Citibus does not sub- contract any part of the services that are provided. The major trip generators include the medical center, education facilities, employment providers, and shopping centers. Citibus provides service Monday through Saturday from 5:45 am to 7:15 pm, except holidays. Citibus, and two sub -contractors, provides service for the non -emergency medical transportation contract with TxDOT. The FY 2012 TxDOT Section 5307 grant will be used for operating assistance. Lubbock, City of Project Grant Agreement #: 51205F7052 State Match Funds Page 1 of 1 Attachment A ATTACHMENT B PROJECT BUDGET [Insert Budget Page] Lubbock, City of Project Grant Agreement #: 51205F7052 State Match Funds Page 1 of 1 Attachment B R.0—d Teresa Foderel I Slam I L—d I TDC � Fedwol I Stab I Load I TDC Total Of All I fM87 Programs ToW I 5530T I Tore) I SCumuledva 699T Tale) 'mm—wmd SOME Screw gomemmago 919,5m Federal Sttlr load SuptOW Fedxel Shte laud TDC Seb0oral TOW 819.530 61953011 819,539 Foubm Raeerrw slr4 619,Si0 019'S" olizg Te0el Federal SftAe TDC Surd 1 Federal S1a6r Local TUC suu�6-b" a39TTOW TOW Trrr a6eaO.l sa"lo s1l.S90 649.51� n95M� CITY OF LUBBOCK AGENDA ITEM SUMMARY II. CONSENT AGENDA ITEM #/SUBJECT: # Consider a resolution authorizing the Mayor to execute Contract No. 51205F7052 with the Texas Department of Transportation (TxDOT) for operating assistance. (Citibus) BACKGROUND DISCUSSION: TxDOT is allocating a Section 5307 grant in the amount of $619,530 of public transportation funds to the City of Lubbock for operating assistance to maintain its public transportation system (Citibus) for Fiscal Year 2012. The $619,530 is included in the Citibus budget for FY 2012 that has been previously submitted to the City Council. The contract is effective from September 1, 2011, or when fully executed by both parties, and shall terminate on August 31, 2012. FISCAL IMPACT: Acceptance of this grant will result in no additional cost to the City of Lubbock. SUMMARY/RECOMMENDATION: Citibus recommends the approval of Contract No. 512051`7052.