HomeMy WebLinkAboutResolution - 2011-R0389 - Amendment To Agreement - Hardin & Associates LLC - 09_08_2011Resolution No. 2011-RO389
September 8, 2011
Item No. 5.13
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock a Second Amendment to a Professional
Services Agreement, by and between the City of Lubbock and Hardin & Associates, LLC,
and all related documents. Said Amendment is attached hereto and incorporated in this
Resolution as if fully set forth herein and shall be included in the minutes of the Council.
Passed by the City Council this September 8 , 2011.
TOM MARTIN, MAYOR
ATTEST:
Q-O-Q'� , 5k -
Rebe3ca Garza, City Secret
APPROVED AS TO CONTENT:
Aubrey A. Spears, P.
., Director of Water Resources
APPROVED AS TO FORM:
as/ccdocs.Reso.Hardin & Assoc.8.16. i 1
Resolution No. 2011-RO389
STATE OF TEXAS
COUNTY OF LUBBOCK §
AMENDMENT NO.2 TO PROFESSIONAL SERVICES AGREEMENT
This amendment to Agreement is entered into this 8 th day of
September , 2011 between the City of Lubbock, a Texas municipal corporation
(hereinafter called "the City") and Hardin & Associates, LLC. (the "Consultant"), a
Texas corporation.
WHEREAS, the Consultant and the City have previously entered into Agreement
dated April 19, 2010, Resolution No. 2010-RO203 (hereinafter called "the Agreement");
and
WHEREAS, this Amendment to the Agreement adds scope to the original
agreement and the City and the Consultant hereby desire to amend said agreement; and
WHEREAS, the Agreement and this Amendment to the Agreement provide for
Professional Services for conducting backflow prevention customer service inspections
(CSIs) as required by the Texas Commission on Environmental Quality (TCEQ), and
providing CSI Compliance Reinspections to ensure customer compliance to the City of
Lubbock Cross -Connection Control Backflow Prevention Program and Ordinance; and
WHEREAS, the purpose of this amendment is to extend the Agreement to allow
Hardin & Associates Consulting, LLC. to continue assisting the City in: 1) conducting
backflow prevention customer service inspections (CSIs) as required by the Texas
Commission on Environmental Quality (TCEQ), 2) conducting cross -connection control
water use survey inspections on medical, large industrial, and governmental institutions,
and 3) providing CSI Compliance Reinspections to ensure customer compliance to the
City of Lubbock Cross -Connection Control Backflow Prevention Program and
Ordinance; and
WHEREAS, the original scope specified conducting 1,760 CSIs, the Amendment
No. 1 added 2,000 CSIs, and this Amendment to the Agreement will add an additional
2,551 CSIs to be conducted; and
WHEREAS, this Amendment to the Agreement extends the time for the original
Agreement and shall expire on September 30, 2012; and
WHEREAS, after completion of the initial Agreement term and amendment, the
Agreement may be renewed for a period not to exceed one year per renewal with no more
than two renewal periods, under the same terms and conditions and at the sole discretion
of the City; and
WHEREAS, this Amendment to the Agreement will add $300,930 to the
maximum amount payable of this contract, thus increasing the maximum amount payable
from $544,570, and establishing a new maximum amount payable for this contract at
$845,500; and
WHEREAS, the added cost is necessary to conduct 2,551 additional backflow
prevention customer service inspections as required by the TCEQ, 160 hours of water use
surveys, and 10 hours of CSI compliance reinspections to ensure customer compliance to
the City of Lubbock Cross -Connection Control Backflow Prevention Program and
Ordinance.
NOW THEREFORE, the City and the Consultant hereby agree to amend the
Agreement as follows:
1) That "Attachment B-1 " of the Agreement is hereby substituted and
replaced with the Attachment "B-2" that is attached hereto.
2) This amendment to the Agreement shall be effective upon execution. The
remainder of the Agreement shall remain in full force and affect except as
changed herein.
IN WITNESS WHEREOF, the parties have executed this Agreement by their
duly authorized representatives as of this 8 th day of September , 2011,
CITY OF LUBBOCK
TOM MARTIN, MAYOR
ATTEST:
Reb ca Garza, City Secretary
APPROVED AS TO CONTENT:
L., t GL
Aubrey A. Spe , P.E., Direc or of Water Resources
APPROVED AS TO FORM:
_ram
star i Attorney
HARDIN & ASSOCIATES CONSULTING, LLC
By: —Z ---1-,IZA
49 '--� 6�07
Name: AA J
Title: �
Resolution No. 2011—RO389
EXHIBIT B 2
PAYMENT OF FEES
BACKFLOW PROTECTION PROGRAM CONSULTING
HAROIN & .A SSOCIATE'S CONSULTING, LTC
The City shall pay HAC for services set forth in Exhibit A on an hourly rate basis and per
inspection basis as indicated in the attached schedule below. Each task shall be paid on a Not -to -
Exceed basis as follows:
Task 1: Project Management (hourly) $ 6,900
Task 2: CSI / Backflow Inspections $292,880
2.1. Customer Service Inspections (CSIs) (per inspection) $267,880
2.2. CIS Data Management (hourly) $ 5,000
2.3. Cross -Connection Surveys (upon City approval) (hourly) $ 20,000
Task 3: CSI Compliance Reinspections $ 1,150
3.1. Conduct in the field CSI Compliance Reinspections (hourly) $ 1,050
3.2. CST Compliance Reinspections data entry (hourly) $ 100
Total Contract Amount
$300,930
*'All tasks associated with this contract are scheduled to be accomplished by September 30,
2012
Backflow
Cross -
Connection
Water Use
CSI
Control
Sr
Per
Survey
Compliance
Sub
Program and
PM
PM
TA
PIC
SAM
DM
Inspection
Inspection
Reinspections
Tasks
Tasks
Ordinance
$125
$95
$75
$125
$95
$25
$105
$125(hourly)
$M(hourly)
Cost
1
Project
40
20
$6,900
Management
2
Backilow
-
Inspections
Customer
11
Service
2,551
$267,880
Inspections
2 2
Data
200
$5,000
Management
Cross-
2.3
Connection
160
$20 000
Water Use
'
Survey
Conduct in the
field CSI
3
3.1
Compliance
10
$1,050
Reinspections
oud
CSI Compliance
3.2
Reinspections
araen� s
4
$100
purl
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