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Home My WebLink AboutResolution - 2011-R0017 - PO - Substation Enterprises Inc.- Substation Material Package, LAH - 01_13_2011Resolution No. 2011-R0017 January 13, 2011 Item No. 5.22 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock_ Purchase Order Contract No. 22100479 for substation material package for Lake Alan Henry booster pump station as per ITB 1I- 023-FO, by and between the City of Lubbock and Substation Enterprises Incorporated of Alabaster, Alabama, and related documents. Said Purchase Order Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on January 13, 2011 TOM MARTIN, MAYOR ATTEST: Garza, City APPROVED AS TO CONTENT: Marsha Reed, P.E., Chief Operati ns Officer APPROVED AS TO FORM: r Chad Weaver, Assistant City Attorney vw:ccdocs 'RES. Substation Enterprises, Inc.-PurchaseOrd December 22, 2010 -J lub�ock TEXAS TO: PURCHASE ORDER SUBSTATION ENTERPRISES INC 145 COMMERCIAL CT ALABASTER Alabama 35007 SHIP TO: Page - 1 Date - 12/23/2010 Order Number 22100479 000 OP CITY OF LUBBOCK LAKE ALAN HENRY 3096 LAKE ALAN HENRY ROAD JUSTICEBURG Texas 79330 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Ordered 12/22/2010 Freight Requested 05/15/2011 Taken By Delivery PER Z.FEKETE REQ 36534 Description/SuppIier Item Steel Structures Buswork and Connectors Static Mast, Free -Standing 3 69kV Center Break Switch 3 15kV Vertical Break Switch 54kV Arrester (Station Class) 54kV Arrester (Station Class) 3kV Arrester (Station Class) 3kV Arrester (Riser Class) 1 15kV Disconnect Switch 600A 1 15kV Fused Disconnect Switch 2400 kV Potential Transformer Station Service Transformer Grounding Warning Signs, High Voltage Hook Stick and Container VERSA -SEAL Joint Compound ITB 11-023-FO Ordered UM 1.000 EA 1.000 EA 1.000 EA 3.000 EA 2.000 EA 3.000 EA 6.000 EA 6.000 EA 3.000 EA 3.000 EA 4.000 EA 3.000 EA 1.000 EA 1.000 EA 8.000 EA 1.000 EA 8.000 EA Unit Cost UM 34,330.0000 EA 21,695.0000 EA 7,620.0000 EA 4,650.0000 EA 8,915.0000 EA 1,075.0000 EA 1,075.0000 EA 390.0000 EA 40.0000 EA 300.0000 EA 1,100.0000 EA 770.0000 EA 1,010.0000 EA 19,790.0000 EA 50.0000 EA 550.0000 EA 10.0000 EA Teel fir. Extension Request Date 34,330.00 05/15/2011 21,695.00 05/15/2011 7,620.00 05/15/2011 13,950.00 05/15/2011 17,830.00 05/15/2011 3,225.00 05/15/2011 6,450.00 05/15/2011 2,340.00 05/15/2011 120.00 05/15/2011 900.00 05/15/2011 4,400.00 05/15/2011 2,310.00 05/15/2011 1,010.00 05/15/2011 19,790.00 05/15/2011 400.00 05/15/2011 550.00 05/15/2011 80.00 05/15/2011 Terms NET 30 DAYS 137,000.00 This purchase order encumbers funds in the amount of $137,000, for the purchase of Substation Material Package awarded on January 13, 2011, to Substation Enterprises, of Alabaster, Alabama, in accordance with to Substation Enterprises, of Alabaster, Alabama response to ITB 11-023-FO. The following is incorporated into and made part of this purchase order by reference: Bid submitted by your firm including the Bid Form, Specifications, and General Conditions of ITB 11-023-FO. Resolution 2011—R0017 CITY OF LUBBOCK ,,J Tom Martin. Mavor Rebecca Ga City Secreta Resolution No. 2011-R0017 11-023-FO-Substation Material Package for Lake Alan Henry Booster Pump Station BID FORM Substation Material Package for Lake Alan Henry Booster Pump Station CITY OF LUBBOCK, TEXAS ITB #11-023-FO In compliance with the Invitation to Bid #11-02340, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #11-02340 is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. ITEM DESCRIPTION QTY U/M *UNIT COST EXTENDED COST 1. Steel Structures to include associated equipment as specified I LOT $ 3 1330 $ D 311 3 herein. j 2. Buswork and connectors to include associated equipment as specified I LOT $ I ��j( / I $ r-) // (� p`l 5 herein. 3. Static Mast, free-standing, 60' tall to include associated equipment as l EA $ % // $ `� specified herein. ,2 4. 30 69 kV Center break switch, 600A 3 EA $ $ to include associated equipment as it /9 _ ! l�/ 5_0 Z ( 31750 // specified herein. 5. 3� 15 kV Vertical break switch, 2 EA $ $ 1600 A, w/interrupters to include associated equipment as specified 17,g3 O herein. 6. 54 kV Arrester (Station Class), 3 EA $ $ inverted, 42 kV (MCOV) to include associated equipment as specified J �j I / _ 3, oz 0-5 herein. 7. 54 kV Arrester (Station Class), 42 kV (MCOV) to include associated 6 EA $ $ equipment as specified herein. / 8. 3 kV Arrester (Station Class), 2.55 kV (MCOV) to include associated 6 EA $ � T $ 3 J� 0 equipment as specified herein. 9. 3 kV Arrester (Riser Class), 2.55 kV (MCOV) to include associated 3 EA $ (D $ equipment as specified herein. 10. 10 15 kV disconnect switch, 600 A to include associated equipment as 3 EA $ �Do $ Q v specified herein. 11. 10 15 kV Fused disconnect switch to include associated equipment as 4 EA $ 1 �� O $ — L Q 0 specified herein. 11-023-FO.doc 7 11-023-FO-Substatlon Material Package for Lake Alan Henry Booster Pump Station 12. 2400 kV Potential Transformer 3 EA $ '7 $ (20:1 ratio) to include associated 7d 3 O equipment as specified herein, " I 13. Station Service Transformer, 15 kVA to include associated 1 EA $ mm $ r� v equipment as specified herein. 14. Grounding to include associated 1 LOT $ I n �� O `� $ ly (J equipment as specified herein. 15. Warning signs, High Voltage in English & Spanish as specified 8 EA $ $ herein. 16. Hook stick and container as herein. 1 EA $ $ specified 17. Anderson VERSA -SEAL electrical 8 EA $ $ �� joint compound to be provided in ' 8oz containers as specified herein. OVERALL TOTAL $ *PRICE: F.O.B. Destinations, Freight Pre -Paid and Allowed. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net _ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock, Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YESX NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that 11-023-FO.doc 11-023-FO-Substation Material Package for Lake Alan Henry Booster Pump Station governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY`Gl �;5 `Url e'►7�Dri3T;f= G a corporation organized under the laws of the State of Aq�i fm4 , or a partnership consisting of or an individual trading as of the City of Firm: LWA -'-'24 E�/ ,e,- ►%(y'�SPS. �nc- Address: 1�> aMrftQrC dI wkrf City: 41a b4S7/-, State: 14L zip 3 50 0 % M/WBE Woman Black American Native American Firm: Z21e e__- Representative - must sign Officer Name and /Z—l3 -1a Business Telephone Number ��5 —6�� 'p2 �SS FAX: d O5-- L5V 'off 753 LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. 11-023-FO.doc 9