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Home My WebLink AboutResolution - 2006-R0403 - Resolution Accepting Civic Lubbock, Inc. FY 2006-07 Budget - 08_24_2006Resolution No. 2006-RO403 August 24, 2006 Item No. 5.4 RESOLUTION WHEREAS, the City of Lubbock entered into a License Agreement with Civic Lubbock, Inc. on September 21, 2005, for all food, beverage and other concessions sales for the Lubbock Municipal Auditorium/Coliseum, Lubbock Memorial Civic Center, Buddy Holly Center, Silent Wing Museum and other designated municipal facilities; and WHEREAS, the License Agreement includes a provision that requires Civic Lubbock, Inc. to prepare and submit to the City a budget prior to the beginning of each fiscal year; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Council hereby accepts the Civic Lubbock, Inc. 2006- 07 Fiscal Year Budget as approved and presented by the Civic Lubbock, Inc. Board. A copy of said budget is attached hereto and incorporated in this Resolution as if fully set forth herein. Passed by the City Council this 24th day of August , 2006. DAVID A. rILLER, MAYOR ATTEST: APPROVED AS TO FORM- - Linda L. Chamales, Senior Attorney/ Office Practice Section LLC:City att/Linda/RES-Civic Lubbock Budget August 16, 2006 Resolution No. 2006-RO403 Civic Lubbock, Inc. Proposed Budget - Summarized For the Fiscal Year Ended September 30, 2007 FY 2007 Proposed Revenues Civic Center Concessions $ 323,730 Auditorium/Coliseum Concessions 452,085 Select -A -Seat Revenues 371,924 Administration and Stagehand Revenues 278,880 Total Revenues $ 1,426,619 Expenses Civic Center Direct Expenses $ 228,259 Civic Center Indirect Expenses 46,123 Auditorium/Coliseum Direct Expenses 290,253 Auditorium/Coliseum Indirect Expenses 53,451 Select -A -Seat Direct Expenses 170,303 Select -A -Seat Indirect Expenses 188,582 Stagehand Expenses 274,950 Administration 61,654 Grants to Arts and Cultural 52,107 Terrace Induction/Walk of Fame 16,000 Donation TTU 43,915 Contribution to Equity 1,022 Total Expenses $ 1,426,619 V22/2006 G:1Civic Lubbock 2007 Budget Civic Lubbock, Inc. Approved Budget - By Cost Center For the Fiscal Year Ended September 30, 2007 FY 2007 Civic Center Concessions Approved Gross Revenues $ 245,130 Catering / Merchandise Revenue 78,600 Total Revenue 323,730 Less Direct Expenses Purchases (67,902) Alcohol Tax (18,620) Labor (141,737) Total Direct Expenses (228,259) Net Revenue 95,471 Less Indirect Expenses Operating Expenses (36,123) Percentage to City (10,000) Net Profit 49,348 Auditorium/Coliseum Concessions Gross Revenues 432,585 Catering / Merchandise Revenue 19,500 Total Revenue 452,085 Less Direct Expenses Purchases (112,350) Alcohol Tax (23,940) Labor (153,963) Total Direct Expenses (290,253) Net Revenue 161,832 Less Indirect Expenses Operating Expenses (32,701) Percentage to City (20,750) Net Profit 108,381 Select -A -Seat Gross Revenues 371,924 Less Direct Expenses (170,303) Net Revenue 201,621 Less Indirect Expenses Operating Expenses (145,264) Depreciation (43,318) Net Profit 13,039 Administration Less Indirect Expenses Operating Expenses (49,420) Depreciation (8,304) Grants to Arts and Cultural (52,107) Terrace Induction/Walk of Fame (16,000) Donation to Texas Tech University (43,915) Net Loss (169,740) Projected Contribution to Equity S 1,022 8/22/2006 GA2007 CLf Budget Civic Lubbock, Inc. Approved Budget - Civic Center Concessions For the Fiscal Year Ended September 30, 2007 FY 2007 Revenues Approved Concession $ 98,000 Beer 75,000 Wine 23,000 Liquor 35,000 Coke Machine 10,000 Catering 72,000 Merchandise 6,600 Food Vendors 2,000 Other Sales / Expense Rebate 1,200 Discounts Taken 30 Interest 900 Total Revenue 323,730 Direct Expenses Purchases (65,070) Wristbands (2,832) Alcohol Tax (18,620) Salaries (94,117) Concession Manager Pay (6,601) Concession Pay (14,117) Bartender Pay (5,001) Wristband Pay (1,423) Runners Pay (16,000) FICA (Soc.Sec.) (3,300) Unemployment Taxes (210) Workers' Compensation (968) Total Direct Expenses (228,259) Net Revenue 95,471 Indirect Expenses Supplies (1,000) Security (900) Payroll Service (250) Commissions Paid (200) Insurance (8,569) Armored Service (450) Licenses & Permits (3,175) Equipment Maintenance (3,000) Cell Phone (75) Uniforms (800) Advertising (260) Linens (9,999) Dues/Memberships (180) Bank Fees (15) Employee Training (450) Equipment Replacement (6,500) Miscellaneous (300) Percentage to City (10,000) Total Indirect Expenses (46,123) Net Profit $ 49,348 8/22/2006 G.\2007 CLl Budget Civic Lubbock, Inc. Approved Budget - Auditorium/Coliseum Concessions For the Fiscal Year Ended September 30, 2007 FY 2007 Revenues Approved Concession 244,000 Beer 156,500 Wine 3,200 Liquor 11,300 Coke Machine 200 Merchandise 19,500 Food Vendors 16,000 Other Sales 390 Discounts Taken 95 Interest 900 Total Revenue 452,085 Direct Expenses Purchases (112,050) Wristbands (300) Alcohol Tax (23,940) Salaries (92,704) Concession Manager Pay (15,661) Concession Pay (29,232) Bartender Pay (1,443) Beer Pourer Pay (3,474) Wristband Pay (4,246) Runners Pay (900) FICA (Soc.Sec.) (4,275) Unemployment Taxes (200) Workers' Compensation (1,828) Total Direct Expenses (290,253) Net Revenue 161,832 Indirect Expenses Supplies (800) Payroll Service (425) Insurance (8,636) Advertising (260) Armored Service (450) Licenses & Permits (3,000) Equipment Maintenance (4,000) Cell Phone (50) Uniforms (1,0()0) Employee Training (700) Contracted Labor (5,000) Dues/Memberships (180) Commissions Paid (800) Credit Card Fees (300) Equipment Replacement (6,500) Miscellaneous (600) Percentage to City (20,750) Total Indirect Expenses (53,451) Net Profit S 108,381 8/22/2006 G:12007 CL! Budget Civic Lubbock, Inc. Approved Budget - Select -A -Seat For the Fiscal Year Ended September 30, 2007 FY 2007 Revenues Approved Handling Fees $ 305,123 Professional Fees 22;371 Printing Fee 4,920 Ticket Envelope Advertising 5,000 Equipment Rental 3,060 Discounts Taken 1,500 Maintenance Support 1,200 Expense Rebate 15,000 Interest $,500 Other Income 5,250 Total Revenue 371,924 Direct Expenses Salaries (102,221) Part -Time Workers (61,808) FICA (Soc. Sec.) (4,289) Workers Compensation (1,935) Unemployment Taxes (50) Total Direct Expenses (170,303) Net Revenue 201,621 Indirect Expenses Professional Services (1,348) Payroll Service (480) Security System (586) Ticket Stock & Envelopes (4,393) Office Supplies/Postage (5,199) Insurance (1,344) Equipment Maintenance (700) Software Maintenance (2,701) Hardware Maintenance (500) Bank Fees (175) Interest (7,500) Advertising/Promotion (1,482) Armored Service (975) Outlet Commissions (24,673) Rent/Lease Space (22,606) Telephone (26,304) Cell Phone (150) Internet Connection (1,632) Credit Card Fees (34,327) Dues and Memberships (390) Office Relocation Expense (7,800) Depreciation (43,318) Total Indirect Expenses (188,582) Net Profit S 13,039 8/22/2006 G:12007 CLI Budget Civic Lubbock, Inc. Approved Budget - Administration For the Fiscal Year Ended September 30, 2007 FY 2007 Revenues Approved Stagehand Rebate S 235,000 Stagehand 17% Charge 39,950 Interest 100 Other Income 30 Southwestern Bell Grant 3,800 Total Revenue 278,880 Stagehands Expenses Stagehands Pay (235,000) FICA (Soc. Sec.) (17,978) Workers' Compensation (6,021) Unemployment Taxes (150) Payroll Service (1,100) Insurance Reserve (14,701) Net SH Payroll Expenses (274,950) Indirect Expenses Salaries (500) FICA (Soc. Sec.) (40) Professional Services (36,300) Cell Phone (850) Insurance/License/Pmt (4,183) Board Expenditures (300) Advertising -Promotions (1,000) Armored Service (3,800) Board Meetings (3,000) Committee Meetings (1,300) Business Lunch (200) Interest (250) Software Maintenance (1,520) Contract Labor (7) Security (100) Depreciation (8,304) Total Operating/Dcpreciation Expenses (61,654) Grants to Arts and Cultural Lubbock Chorale - Handel's Messiah (2,000) Ballet Lubbock Nutcracker (1,575) LYSO Fall/Spring Concert (1,000) HH/Breakfast with Santa (600) Girl Scout Fair (1,057) Viva Aztlan Celebration - LAA (500) Listen Live! Education Concert --October (500) Listen Live! Education Concert --January (500) SUMMIT, Inc. (650) Special Olympics - Ragin' Cajun (1,275) Meals On Wheels - Mardi Gras 2006 (1,350) Gala Event - LSO (2,500) ABC Rodeo Kids Rodeo (5,600) Arts Festival - LAA (10,000) Fiestas (9,000) Celebrity Attractions Broadway Productions (4,000) Special Events Reserve (10,000) Total Grants to Arts and Cultural (52,107) Terrace Induction/Walk of Fame (16,000) Donation to Texas Tech University (43,915) Total Indirect Expenses (173,676) Net Loss S 169,746 &22/2006 G:12007 CLI Budget