HomeMy WebLinkAboutResolution - 2006-R0185 - Grant Agreement - TXDOT - Click It Or Ticket Program - 04/26/2006 (2)Resolution No. 2006-RO185
AprJ 26, 2006
Item No. 5.6
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK, TEXAS:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to
execute for and on behalf of the City of Lubbock a $23,176.00 Grant Agreement for the Click
It or Ticket Selective Traffic Enforcement Program, and any associated documents, by and
between the City of Lubbock and the Texas Department of Transportation. Said Grant
Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and
shall be included in the minutes of the Council.
Passed by the City Council this
ATTEST:
APPROVED AS TO FORM:
�IZSaluri.
sst. ity Attorney
js/ccdocs/Reso-Click It or Tkt Campaign.res
April 7, 2006
26th day of April , 2006.
za 0 � /
ARC NfCDWGAL, MAYOR
Resolution No. 2006—RO1
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PIN (14 characters only): 17560005906000
TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
THE STATE OF TEXAS
THE COUNTY OF TRAVIS
THIS AGREEMENT IS MADE BY and between the State of Texas, acting by and through the Texas
Department of Transportation, hereinafter called the Department, and The City of Lubbock, hereinafter
called the Subgrantee, and becomes effective when fully executed by both parties. For the purpose of
this agreement, the Subgrantee is designated as a(n):
❑ State Agency
® Unit of Local Government
❑ Other (describe):
❑ Non -Profit Organization
❑ Educational Institution
AUTHORITY: Texas Transportation Code, Chapter 723, the Traffic Safety Act of 1967, and the
Highway Safety Plan for the following Fiscal Year(s) 2006.
Project Title: STEP - CIOT
Brief Project Description: To increase occupant restraint use in all passenger vehicles and trucks by
conducting an intense occupant protection enforcement and public information and education effort
during the Memorial Day Holiday period.
Grant Period: The Grant becomes effective on May 1, 2006, or on the date of final signature of both
parties, whichever is later, and ends on June 30, 2006 unless terminated or otherwise modified.
Maximum Amount Eligible for Reimbursement: $23,176.
The following attachments are incorporated as indicated as a part of the Grant Agreement: RECEIVED
■ Attachment A, Mailing Addresses
■ Attachment B, General Terms and Conditions (TxDOT Form 1854)
Attachment C, Project Description (TxDOT Form 2076) MAY 0 2 2006
■ Attachment D, Action Plan (TxDOT Form 1852) TRAFFIC SAFETY
■ Attachment E, Project Budget (TxDOT Form 2077 or 2077-LE) cT
�j Attachment F, Operational flan (TxDOT Form 2109) (for Selective Traffic Enfo c §I CT FIVE
Program grants only)
Page I of 2 TxDOT Form 2075-CIOT (rev. 311512006)
Project Title: STEP — CIOT Resolution No. 2006-RO185
TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
The signatory for the Subgrantee hereby represents and warrants that she/he is an officer of the
organization for which she/he has executed this agreement and that she/he has full and complete
authority to enter into this agreement on behalf of the organization. At the time the signatory for the
Subgrantee signs the Grant Agreement, she/he will sign and submit to the Department a letter designating
signature authority by position title for grant -related documents other than the Grant Agreement or Grant
Agreement amendments. These other grant -related documents will include, but not be limited to, the
following: performance reports, final performance report and administrative evaluation report, Requests
For Reimbursement (RFRs), and routine correspondence.
THE SUBGRANTEE
[Legal Name of
Marc Mcdoug_al
[Nam]
Mayor
[Title]
Date: April 26, 2006
THE STATE OF TEXAS
Executed for the Executive Director and approved
for the Texas Transportation Commission for the
purpose and effect of activating and/or carrying
out orders, established policies or work programs
approved and authorized by the Texas
Transportation Commission.
s
District n neer
Texas D a ent of 4risportation
(For local project grants under $100,000 or
for grants of $100,000 or more that are
recommended for approval.)
Under authority of Ordinance or Resolution Date:
Number (for local governments):
Res. No. 2006-RO185
sy
Director, Traffic Operations Division
ATTEST: Texas Department of Transportation
Rebe ca Garza, City Secreta (Not required for local project grants under
$100,040.)
Date:
Page 2 of 2 TxDOT Form 2075-CIOT (rev. 311512006)
Project Title: STEP — CIOT
Mailine Addresses
Attachment A
For the purpose of this agreement, the following addresses shall be used to mail all required notices,
reports, claims, and correspondence. (NOTE: For warrants (checks), the address indicated by the
electronic mail code, which is the last three digits of the PIN on page 1 of this Grant Agreement, shall be
used for disbursing payments. If that address is not where the Subgrantee wants warrants or checks to be
sent, the Subgrantee needs to notify the Department of any appropriate changes.
For Subgrantee (Project Director):
Name: Michael Steen
Title: Sergeant, Traffic
Organization: Lubbock Police Department
Address: 916 Texas Ave.
Lubbock, Tx 79413
Phone: (806) 775-2732
Fax: (806) 775-2662
E-mail: msteen@mail.ci.lubbock.tx.us
Note: Any change in the Subgrantee information in this Attachment A, Mailing Addresses, does not
require an amendment to the Grant Agreement. However, the Subgrantee must submit a letter with the
corrected information to the Department address below within 15 days of the change.
For Texas Department of Transportation:
Name: Karen
Title: Traffic Safety Specialist
Organization: Texas Department of Transportation
Address: 135 Slaton Rd.
Lubbock, Texas 79404-5201
Phone: (806) 748-4478
Fax: (806) 748-4381
E-mail: kpeople@dot.state.tx.us
Page I of I TxDOT Form 2075-CIOT (rev. 311512006)
Attachment E
f Traffic Safety Project Budget
Form 2077-clot (rev. 3/21/2006)
Page 1 of 2 (for Law Enforcement Projects)
Project Title: STEP - CIOT
Name of Subgrantee: Lubbock Police Department
Fiscal Year: 2006
�] Check here if this is a revised budget.
Date Revised:
Budget Category I — Labor Costs
(100) Salaries
Z Overtime or ® Regular Time
Salary rates are estimated for budget purposes only.
Reimbursements will be based on actual costs per employee in
accordance with Subgrantee's payroll policy and salary rate.
List details:
A. Enforcement (overtime)
1.Offrcers/Deputies: 448,00 hrs. @ $38.00 per hr.
2. Sergeants: 112,00 hrs. @ $38.00 per hr.
3. Lieutenants/Other: 32.00 his. @ $ 1j . Q per hr.
B. PI&E Activities (overtime)
See Grant Instructions.
hrs, @ $_ Per hr,
C. Other (i.e., overtime staff, supervisory support, conducting
surveys)
See Grant Instructions.
Specify: Protect Director
§M. hrs. @ $44�00 per hr.
TotalSalaries................................................................................
(Round figures to nearest dollar)
Other/
TxDOT State/Local TOTAL
17,024
17,024
4,256
0 4,256
1,632
0 1,632
0
264 0 264
23,176 0 23,176
(200) Fringe Benefits*
Specify fringe rates:
A. Overtime: _r___, % � 0
13. Part -Time: _ % 0
C. Regular Time: _% 0
Total Fringe Benefits .................................................... ........... 0 0 0
I. Total Labor Costs (100 + 200)........................................................
23,176 0 23,176
* Budget Detail Required: As an attachment to the budget, a justification and a detailed cost breakdown is required
for all costs included for Fringe Benefits (200), Travel and Per Diem (300), Equipment (400), Supplies (500),
Contractual Services (600), Other Miscellaneous (700), and Indirect Cost Rate (800)
Attachment E
TxDOT Form 2077-clot (rev. 3/21/2006) Project Title: STEP - CIOT
Page 2 of 2 Subgrantee: Lubbock Police Department
Fiscal Year: 2006
(Round figures to nearest dollar)
❑ Check here if this is a revised budget. Other/
Date Revised: TxDOT State/Local TOTAL
Budget Category II — Other Direct Costs
(300) Travel*
Reimbursements will be in accordance with Subgrantee's travel
policy. Subgrantee must bill for actual travel expenses --- not to
exceed the limits reimbursable under state law.
A. Travel and Per Diem (includes conferences, training
workshops, and other non -enforcement travel) ......................... 0
B. Subgrantee Enforcement Vehicle Mileage:
Rates used only for budget estimate. Reimbursement will be
made according to the approved subgrantee's average cost per
mile to operate patrol vehicles, not to exceed the applicable
state mileage reimbursement rate as established by the
Legislature in the travel provisions of the General
Appropriations Act. Documentation of cost per mile is
required prior to reimbursement.
_ miles a@ $_____ per mile ......................................... 0
TotalTravel.................................................................................. 0 0 0
(400) Equipment*.......................................................................... 0
(500) Supplies*.......................................................................... 0
(600) Contractual Services* ......................................................... 0
(700) Other Miscellaneous*
A. Registration fees (training, workshops, conferences, etc.) .....................
0
B. Public information & education (PIU) materials ....................
0
1. Educational items - $_
(eg.: brochures, bumper stickers, posters, fliers, etc.)
2. Promotional items = $
(eg.: key chains, magnets, pencils, pens, mugs, etc.)
C. Other .. .............................. .............................................
0
Total Other Miscellaneous .....................................................
0
0
0
II. Total Other Direct Costs (300 + 400 + 500 + 600 + 700) ............
0
�,_... _._._._.�...
0
0
Budget Category III — Indirect Costs
(800) Indirect Cost Rate* (at %)........................................
0
Summary:
TotalLabor Costs.........................................................................
23,176
0
23,176
Total Other Direct Costs.............................................................
0
0
0
TotalIndirect Costs ......... . ....................................................
0
0
0
Grand Total (I+II+III)......................................................
23,176
0
23,176
Fund Sources (Percent Share) .......................................................
100.00%
0.00%
* Budget Detail Required: As an attachment to the budget, a justification and a detailed cost breakdown is required
for all costs included for Fringe Benefits (200), Travel and Per Diem (300), Equipment (400), Supplies (500),
Contractual Services (600), Other Miscellaneous (700), and Indirect Cost Rate (800)
Attachment C
Project Title: STEP - CIOT
Name of Subgrantee:
Traffic Safety Project Description
I. OBJECTIVES & PERFORMANCE MEASURES
The Objectives of this grant are to accomplish the following by June 30, 2006:
To increase safety belt use among drivers, front seat passengers, and child passengers during the
Memorial Day holiday period and in locations as defined in Attachment F, Operational Plan.
Objectives/Performance Measures
Number
A.
Number and type citations to be issued under STEP
1. Safety belt citations to be issued during the Memorial Day Holiday
Click It or Ticket (CIOT) mobilization.
1700
2. Child safety seat citations to be issued during the Memorial Day
Holiday CIOT mobilization.
76
B.
Number of STEP — CIOT enforcement hours worked
592
C.
Increase the safety belt usage rate among drivers and front seat
passengers during the Memorial Day Holiday CIOT mobilization,
between pre & post survey results, by at least the following percentage
points
70
D.
Complete administrative and general grant requirements as defined in the
Action Plan, Attachment D.
1. Submit the Final Performance Report and Administrative Evaluation
Report.
1
2. Submit the following number of Requests for Reimbursement
1
E.
Support grant enforcement efforts with public information and education
w
(PI&E) as defined in the Action Plan, Attachment D.
,
1. Conduct a minimum of one (1) presentation for the Memorial Day
Holiday CIOT mobilization.
2
2. Conduct a minimum of two (2) media exposures for the Memorial
Day holiday CIOT mobilization (e.g., news conferences, news
releases and interviews),
5
3. Conduct a minimum of one (1) community event,
1
4. Obtain and distribute the following number of public information and
education materials.
NTH
Nothing in this agreement shall be interpreted as a requirement, formal or informal, that a peace officer
issue a specified or predetermined number of citations in pursuance of the Subgrantee's obligations
hereunder.
Traffic Safety Project Description Page I of 3 ADOT F'nrm NYM /Pa— z/r s»nnXI
Attachment C
Subgrantee:
II. RESPONSIBILITIES OF THE SUBGRANTEE:
A. Carry out the objectives and performance measures of this grant by implementing all activities
in the Action Plan, Attachment D.
B. The Objectives/Performance Measures shall be included in the Final Performance Report and
Administrative Evaluation Report.
C. Submit all required reports to the Department fully completed with the most current
information, and within the required times, as defined in Article 3 and Article 7 of the General
Terms and Conditions, Attachment B.
D. Complete and submit a Final Performance Report and Administrative Evaluation Report
electronically on the Buckle Up Texas website (www.buckleut)texas.co m} no later than twenty
(20) days after the end of the enforcement period. The due date for this report is June 24, 2006.
All required documents must be accurate. Inaccurate documents will delay any related
Requests for Reimbursement.
E. A Final Request for Reimbursement (RFR) must be submitted no later than
forty-five (45) days after the end of the grant period. The due date for the Final Request for
Reimbursement is August 14, 2006. All required documents must be accurate, Inaccurate
documents will delay any related Requests for Reimbursement.
F. Attend meetings according to the following:
1. The Subgrantee will arrange for meetings with the Department as indicated in the Action
Plan to present status of activities, discuss problems and schedule for the following
quarter's work.
2. The project director or other qualified person will be available to represent the Subgrantee
at meetings requested by the Department,
G. When applicable, all newly developed public information and education (PI&E) materials must
be submitted to the Department for written approval prior to final production. Contact the
Department regarding PI&E procedures.
H. No out of state travel is allowed under this grant agreement.
I. Maintain verification that all expenses, including wages or salaries, for which reimbursement is
requested is for work exclusively related to this project.
J. Ensure that this grant will in no way supplant (replace) funds from other sources. Supplanting
refers to the use of federal funds to support personnel or any activity already supported by local
or state funds.
K. The Subgrantee should have a safety belt use policy. If the Subgrantee does not have a safety
belt use policy in place, a policy should be implemented during the grant year.
L. Carry out the objectives of this grant by implementing the Operational Plan.
M. Ensure that each officer working on the STEP project will complete an officer's daily report
form. The form should include: name, date, badge/identification number, type ofgrant worked,
grant site number, mileage if applicable (including starting and ending mileage), hours worked,
type of citation/arrest issued, officer and supervisor signatures.
N. Ensure that no officer above the rank of Lieutenant (or equivalent title) will be reimbursed for
enforcement duty, unless the Subgrantee received specific written authorization from the
Department (TxDOT) prior to the costs being incurred.
Traffic Safety Proiect Description Page 2 of 3 TxDorFarm mm ,(v— 2/1 c/1f1AX%
Attachment C
&ibgrantee:
Q. Support grants enforcement efforts with Public Information and Education (PI&E). Salaries
being claimed for PI&E activities roust be included in the budget.
P. Subgrantees with a traffic unit will utilize traffic personnel for this grant, unless such personnel
are unavailable for assignment.
Q. If an officer makes a STEP -related arrest during the shift, but does not complete the arrest
before the shift is scheduled to end, the officer can continue working under the grant to
complete that arrest.
R. The Subgrantee must utilize the Department's Occupant Protection Survey Tools and
Worksheets to determine their survey results. These documents can be found on the
Buckle Up Texas Website (www.buckleuptexas.com). The pre and post -observational surveys
for the cities of Houston, Dallas, San Antonio, Austin, El Paso, Fort Worth, Arlington, Corpus
Christi, Lubbock and Garland will be conducted by the Texas Transportation Institute (TTI).
III. RESPONSIBILITIES OF THE DEPARTMENT:
A. Monitor the Subgrantee's compliance with the performance obligations and fiscal requirements
of this Grant Agreement using appropriate and necessary monitoring and inspections, including
but not limited to;
1. Review of periodic reports
2. Physical inspection of project records
3. Telephone conversations
4. E-mails and lotters
S. Meetings
B. Provide program management and technical assistance,
C. Attend appropriate meetings.
D. Reimburse the Subgrantee for all eligible costs as defined in the Traffic Safety Project Budget,
Attachment E. Requests for Reimbursement will be processed up to the maximum amount
payable as indicated on the cover page of the Grant Agreement.
E. Perform an administrative review of the project at the close of the grant period to include a
review of adherence to the Action Plan, Attachment D, the Traffic Safety Project Budget,
Attachment E and attainment of project objectives.
Traffic Safety Proiect Deserintion Pace 3 of TYne)T 17,,,,., �n'� i° ••" ' ' `
TRAFFIC SAFETY OPERATIONAL PLAN
FY06 Memorial Day Holiday CIOT STEP
SITE DESCRIPTION
1. Occupant Protection
Jurisdiction wide
(Daylight hours)
Enforcement
Period
Memorial Day
Holiday
May 22 — June 4,
2006
Attachment F
FY 06 Memorial Day
Holiday CIOT STEP Schedule
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Campaign
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Post -surveys
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May 8 - May 21
���
.r yd�
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June 5 -June 19
Descriution of Activities
Pre Surveys (From date :of grant execution through May 7m)
Prior to conducting any wave enforcement activity, agencies must conduct pre -observational surveys to establish safety belt usage rates. The cities
of Houston, Dallas, San Antome, Austin, El Paso, Fort Worth, Arlington, Corpus Christi, Lubbock and Garland will have their surveys conducted
by the Texas Transportation Institute (TTI). All ocher agencies must conduct their own pre -observational surveys using the Texas Department of
Transpoataboa's (TxDOT) survey protocol and instructions that can be found at www.bucklegptexas.corn. Click on the "Survey Worksheet and
Tools" link.
Pre Media Campaign (5/8 — 5/21)
Conduct local Nadia evews immediately before the enforce at effort to maximize the visibility of enforcement to the public. These rnedia events
tell the public wren, where, how and why the safety belt laws are being enforced. Media will emphasize the special target groups of each wave
-effort, i.e. C.IOT.
CIOT 03115106
Operational Plan
Note: The Survey and Me&a dates above are to be used as a guide. Late grant execution may result in a subgrautee conducting .pre -
survey stud pre-awdia activities at a later date. These activities must occur prior to enforcement activities beginning.
Enjorceme-W Blitz (.5/22 — 614)
kdms4 onfewement through an ovsertiw STEP that places primary emphasis on increasing the number of citations for non-use of occupant
resWaimts during the peak holiday tnaffac.
Post surveys (6/5 — 6/ 11)
Conduct ,post-observabwal surveys to dote sa€ q belt usage. Measum the inWactaf the madialeufbrce�t effort. The cities of Houston,
Tall", San AntocuQ,1 wAui, El Paso, FoA Worth, Adington, Carpus C.lnsti, Lubbock and Garland will have their surveys cotulucted by the Texas
TramspmUlmn 1nAv#Ae O 1I). Ail odwr awes must conduct dieir own post-obsermdonal surveys using the Texas Deparuneut of
Transporution's tTxDCO`l) survey protocol and .inshuctions that can be found at www.buckleuptexas.cotaL Click on the "Survey Workshoet and
Tools" link.
Post -media Campaign (6/12 — 6/17)
CondUct LOW UVAk& evenU to tee the public wiry the safety belt laws are important and the result of the wave.
Note. The Past-saetha C u qm*n way login inm3edixtely alter the post observational surveys are conducted.
CIOT 03115106 2
Operational Plan
CITY OF LUBBOCK
MEMO
TO: Leeann Dumbauld, City Manager
FROM: Claude Jones, Chief of Police
SUBJECT: Agenda Comments for April 27, 2006 City Council Meeting
DATE: April 17, 2006
CITY OF LUBBOCK
AGENDA ITEM SUMMARY
ITEM # / SUMMARY:
Consider a resolution authorizing the Mayor to approve an application for a State
administered, federally financed CLICK IT OR TICKET SELECTIVE TRAFFIC
ENFORCEMENT PROGRAM, with emphasis on seat belt and child restraint
compliance, targeting reduction in death and serious bodily injury resulting from traffic
crashes.
BACKGROUND / DISCUSSION:
This is a grant program utilizing off duty personnel working overtime to enforce
non-compliance of seatbelt and child restraint usage within the city.
FISCAL IMPACT
This enforcement program will be conducted during fiscal 2006. Awards for this grant
have been set beginning May 22, 2006, upon approval of the Lubbock City Council. This
is a 100% grant in the amount of $23,176.00 to be administered during the period
May 22, 2006 and ending on June 4, 2006.
S UMMARYIRECOMMENDATION:
The Police Department recommends the approval of thi esolutio roving the
CLICK IT OR TICKET SELECTIVE ENFORCE�T OG M project grant.
Jones, Chjbf of Police