HomeMy WebLinkAboutResolution - 5775 - Contract - Rhode Construction Co.- Wet Well & Pump Installation - 02_26_1998RESOLUTION NO. 5775
Item #19
February 26, 1998
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock a Contract and all related
documents by and between the City of Lubbock and Rhode Construction Co., of
Lubbock, Texas, to install and furnish all materials and services as bid for the Berl
Huffman Wet Well & Pump Station Installation, which Contract is attached hereto,
which shall be spread upon the minutes of the Council and as spread upon the minutes
of this Council shall constitute and be a part of this Resolution as if fully copied herein
in detail.
Passed by the City Council this 26th day of February , 1998.
ATTEST:
Kay 'e Darnell, City Secretary
APPROVED AS TO CONTENT:
V
Victor Kil n, Purchasing Manager
APPROVED AS TO FORM:
1)6nald G. Vandiver, First Assistant
City Attorney
da/ccdocs/rbodecon.res
February 18, 1998
CITY OF LUBBOCK
SPECIFICATIONS FOR
BERL HUFFMAN WET WELL &
PUMP STATION INSTALLATION
BID #98010
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Lubbock, Texas 0
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P.O. Box 2000
Lubbock, Texas 79457
(806) 775-2167 • Fax (806) 775-2164
ADDENDUM 0
ITB #98010
BURL HUFFMAN WET WELL & PUMP
STATION INSTALLATION
MAILED TO VENDOR: January 30, 1998
ITB #98010, Addendum 01
Office of
Purchasing
OLD CLOSE DATE: February 4, 1998 @ 2:00 P.M.
NEW CLOSE DATE: February 11,1998 @ 3:00 P.M.
The following items take precedence over specifications for the above named Invitation to Bid (ITB).
Where any item called for in the ITB documents is supplemented here, the original requirements, not
affected by this addendum, shall remain in effect.
1. The following wording: pump station manufacturer shall be replaced by CONTRACTOR for
L sections 4.10, 5.1, 5.2, 5.3, 5.4, and 5.5.
L 2. The following sentences shall be added to section 5.1:
'The Inlet screen and its support structure shall be constructed as to be supported by the
subsurface below the slit layer (or any other layer beneath the silt layer of the lake which will not
be conducive to weight bearing and buoyant forces). Placement of the concrete pedestal (if
used) can be placed on the silt layer, but the concrete pedestal Itself must have a solid non-
moving foundation or pile.
3. Section 5.3 shall be replaced by the following:
Wet Well. The wet well shall be designed to adequately supply the pumping station with water
on any volumetric basis based on the pump station design criteria. The wet well shall be of
reinforced concrete. Wet well shall have retaining rings (or similar appurtenances) either on the
structure or on the wet well foundation to stop any uplift effect produced from a rising water table
or any other buoyant force. The pump station shall have backwash capabilities to remove
entrained particulate matter (silt, etc.) from the wet well. The wet well can be either circular or
rectangular. The intake structure will provide a tight seal with the wet well. The wet well shall be
completely covered by the pump station or its metal building. The metal buildings floor shall not
qualify as the wet well's top (roof). Wet well will be installed by contractor. Wet well construction
shall be to the satisfaction of the Engineer or Engineer's Representative.
The lake water must be filtered to remove silt, debris, etc. The following two (2) ways are
approved for filtering the lake water prior to water delivery to the Berl Huffman Facility: 1) A
gradated aggregate shall fill the wet well to act as a filtering mechanism for the lake water (an
example of a potential wet well aggregate gradation solution is shown in original bid document),
or 2) a brush or suction scanner filter as manufactured by Amiad Filtration Systems or approved
equal; the filter shall be incorporated into the pre -manufactured pump station so that the
complete apparatus (pumpstation & filter system) are contained within the confines of the metal
building. Backwashing shall be completely automatic and shall require no manual operation
from either filtration system.
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98010ad1.doc
ITB #98010, Addendum 01
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4. The following section shall be added:
5.6 Dewatering and Geotechnical. Contractor shall provide all dewatering (if necessary)
and shall be responsible for any soil testing (if necessary) to provide a firm foundation
for the wet well and pump station/metal building.
5. The following sentence in section 5.5: "This building is to be affixed as a permanent structure to
protect the pump station! is replaced by:
'This building Is to be affixed as a permanent structure (i.e., securely attached to the pump
station platform or concrete pad) to protect the pump station and to avoid unpermitted entry.'
All requests for additional Information or clarification must be submitted In writing and directed to:
Ron Shuffield, Senior Buyer
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79457
Questions may be faxed to: (806) 775-2164
or Email to: RShuffield@mail.ci.lubbock.tx.us
ZKYO
Ron Shuffieid
Senior Buyer
PLEASE RETURN ONE COPY OF THIS ADDENDUM WITH YOUR BID
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98010ad1.doc
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NDEX
1.
NOTICE TO BIDDERS
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2.
GENERAL INSTRUCTIONS TO BIDDERS
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3.
BID SUBMITTAL - BID FOR LUMP SUM CONTRACTS
4.
PAYMENT BOND
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5.
PERFORMANCE BOND
6.
CERTIFICATE OF INSURANCE
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7.
CONTRACT
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8.
GENERAL CONDITIONS OF THE AGREEMENT
8.
CURRENT WAGE DETERMINATIONS
10.
SPECIFICATIONS
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11.
SPECIAL CONDITIONS
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�., NOTICE TO BIDDERS
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NOTICE TO BIDDERS
BID #98010
Sealed bids addressed to Victor Kilman, Purchasing Manager, City of Lubbock, Texas, will be received in the
office of the Purchasing Manager, Municipal Building, 162513th Street, Room L-04, Lubbock, Texas, 79401, until 2:00
o'clock p.m. on the 4th day of February, 1998, or as changed by the issuance of formal addenda to all planholders, to
furnish all labor and materials and perform all work for the construction of the following described project:
"BERL HUFFMAN WET WELL & PUMP STATION INSTALLATION"
After the expiration of the time and date above first written, said sealed bids will be opened in the office of the
Purchasing Manager and publicly read aloud.
It is the sole responsibility of the bidder to insure that his bid is actually in the office of the Purchasing Manager
for the City of Lubbock, prior to the expiration of the date above first written.
The City of Lubbock will consider the bids on the 26th day of February, 1998, at the Municipal Building, 1625
13th Street, Lubbock, Texas, or as soon thereafter as may be reasonably convenient, subject to the right to reject any or
all bids and waive any formalities. The successful bidder will be required to furnish a performance bond in accordance
with Chapter 2253, Government Code, in the amount of 100% of the total contract price in the event that said contract
price exceeds $100,000 and the successful bidder will be required to furnish a payment bond in accordance with Chapter
2253, Government Code, in the amount of 100% of the total contract price in the event that said contract price exceeds
$25,000. Said statutory bonds should be issued by a company carrying a current Best Rating of 5 or superior, as the
rating of the bond company is a factor that will be considered indetermination of the lowest responsible bidder.
Bidders are required, whether or not a payment or performance bond is required, to submit a cashier's or certified
check issued by a bank satisfactory to the City of Lubbock, or a bid bond from a reliable surety company, payable without
recourse to the order of the City of Lubbock in an amount not less than 5% of the total amount of the bid submitted as a
guarantee that bidder will enter into a contract and execute all necessary bonds (if required) within 10 days after notice of
award of the contract to him.
It shall be each bidders sole responsibility to inspect the site of the work and to inform himself regarding all local
7 conditions under which the work is to be done. It shall be understood and agreed that all such factors have been
i thoroughly investigated and considered in the preparation of the bid submitted. There will be a pre -bid conference on
28th day of January, at 10:00 o'clock a.m., in the L04 - Purchasing Conference Room, Lubbock, Texas
Attention of each bidder is particularly called to the schedule of general prevailing rate of per diem wages
included in the contract documents on file in the office of the Purchasing Manager of the City of Lubbock, which
document is specifically referred to in this notice to bidders. Each bidder's attention is further directed to provision of
Article 5159a, Vernon's Ann. Civil St., and the requirements contained therein concerning the above wage scale and
payment by the contractor of the prevailing rates of wages as heretofore established by owner in said wage scale.
The City of Lubbock hereby notifies all bidders that in regard to any contract entered Into pursuant to this
advertisement, minority and women business enterprises will be afforded equal opportunities to submit bids in response
to this invitation and will not be discriminated against on the grounds of race, color, sex, disability, or national origin in
consideration for an award.
The City of Lubbock does not discriminate against persons with disabilities. City of Lubbock pre -bid meetings
l and bid openings are available to all persons regardless of disability. If you would like bid information made available In
l a more accessible format or if you require assistance, please contact the City of Lubbock Human Relations Office at
(806) 767-2281 at least 48 hours in advance of the meeting.
CITY OF LUBBO K
VICTOR KIL N
PURCHASING MANAGER
POW Bid documents may be obtained upon request from the Purchasing Department at 1625 13th Street,
l Room L-04, Lubbock, Texas 79401; Telephone (806)775-2167/Fax (806)775-2164;
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GENERAL INSTRUCTIONS TO BIDDERS
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GENERAL INSTRUCTIONS TO BIDDERS
SCOPE OF WORK
The contractor shall furnish all labor, superintendence, machinery, equipment and all materials necessary to
complete this project In accordance with contract documents for the BERL HUFFMAN WET WELL & PUMP
STATION INSTALLATION.
2. CONTRACT DOCUMENTS
All work covered by this contract shall be done In accordance with contract documents described in the General
Conditions.
All bidders shall be thoroughly familiar with all of the requirements set forth on the contract documents for the
construction of this project and shall be responsible for the satisfactory completion of all work contemplated by
said contract documents.
3. PLANS FOR USE BY BIDDERS
It is the intent of the City of Lubbock that all parties with an interest in submitting a bid on the project covered by
the contract documents be given a reasonable opportunity to examine the documents and prepare a bid without
change of forfeiture of deposit. The contract documents, may be examined without charge as noted In the Notice
to Bidders.
4. BIDDER INQUIRIES
No bidder shall request any information verbally. All written requests for additional information or clarification
concerning this bid must be addressed to:
5. TIME AND ORDER FOR COMPLETION
RON SHUFFIELD
SENIOR BUYER
CITY OF LUBBOCK
P.O. BOX 2000
LUBBOCK, TX 79457
FAX (806) 776-2164
The construction covered by the contract documents shall be fully completed within 80 (EIGHTY) consecutive
calendar days from the date specified in the Notice to Proceed issued by the City of Lubbock to the successful
r bidder.
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The Contractor will be permitted to prosecute the work in the order of his own choosing, provided, however, the
City reserves the right to require the Contractor to submit a progress schedule of the work contemplated by the
contract documents. In the event the City requires a progress schedule to be submitted, and it is determined by
the City that the progress of the work is not in accordance with the progress schedule so submitted, the City may
direct the Contractor to take such action as the City deems necessary to insure completion of the project within
the time specified.
6. PAYMENT
All payments due to Contractor shall be made In accordance with the provisions of the General Conditions of the
contract documents.
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7. AFFIDAVITS OF BILLS PAID
The City of Lubbock reserves the right, prior to final acceptance of this project to require the Contractor to
execute an affidavit that all bills for labor, materials and incidentals incurred in the construction of the
improvements contemplated by the contract documents have been paid in full and that there are no claims
pending, of which the Contractor has been notified.
8. MATERIALS AND WORKMANSHIP
The intent of these contract documents is that only materials and workmanship of the best quality and grade will
be furnished. The fact that the specifications may fail to be sufficiently complete in some detail will not relieve
the Contractor of full responsibility for providing materials of high quality and for protecting them adequately until
Incorporated into the project. The presence or absence of a representative of the City on the site will not relieve _
the Contractor of full responsibility of complying with this provision. The specifications for materials and methods
set forth in the contract documents provide minimum standards of quality which the Owner believes necessary to
procure a satisfactory project.
9. GUARANTEES
All equipment and materials incorporated in the project and all construction shall be guaranteed against defective
materials and workmanship. Prior to final acceptance, the Contractor shall furnish to the Owner, a written
general guarantee which shall provide that the Contractor shall remedy any defects in the work, and pay for any `
and all damages of any nature whatsoever resulting in such defects, when such defects appear within ONE year
from date of final acceptance of the work as a result of defective materials or workmanship, at no cost to the
Owner (City of Lubbock). _
10. PLANS FOR THE CONTRACTOR
The contractor will be furnished one set of plans and specifications, and related contract documents for his use —"
during construction. Plans and specifications for use during construction will only be furnished directly to the
Contractor. The Contractor shall then distribute copies of plans and specifications to suppliers, subcontractors or
others, as required for proper prosecution of the work contemplated by the Contractor. —
11. PROTECTION OF THE WORK
The Contractor shall be responsible for the care, preservation, conservation, and protection of all materials,
supplies, machinery, equipment, tools, apparatus, accessories, facilities, and all means of construction, and any
and all parts of the work whether the Contractor has been paid, partially paid, or not paid for such work, until the
date the City issues its certificate of completion to Contractor. The City reserves the right, after the bids have
been opened and before the contract has been awarded, to require of a bidder the following information:
(a) The experience record of the bidder showing completed jobs of a similar nature to the one covered by
the Intended contract and all work in progress with bond amounts and percentage completed.
(b) A sworn statement of the current financial condition of the bidder.
(c) Equipment schedule.
12. TEXAS STATE SALES TAX
This contract is issued by an organization which qualifies for exemption provisions pursuant to provisions of
Article 20.04 of the Texas Limited Sales, Excise and Use Tax Act.
The Contractor must obtain a limited sales, excise and use tax permit which shall enable him to buy the
materials to be incorporated into the work without paying the tax at the time of purchase.
13. PROTECTION OF SUBSURFACE LINES AND STRUCTURES
J It shall be the Contractor's responsibility to prosecute the work contemplated by the contract documents In such a
way as to exercise due care to locate and prevent damage to all underground pipelines, utility tines, conduits or
other underground structures which might or could be damaged by Contractor during the construction of the
project contemplated by these contract documents. The City of Lubbock agrees that it will furnish Contractor the
location of all such underground lines and utilities of which it has knowledge. However, such fad shall not
relieve the Contractor of his responsibilities aforementioned. All such underground lines or structures out or
damaged by Contractor during the prosecution of the work contemplated by this contract shall be repaired
Immediately by Contractor to the satisfaction of the City of Lubbock, Texas, at Contractor's expense.
r" 14. BARRICADES AND SAFETY MEASURES
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The contractor shall, at,his own expense, furnish and erect such barricades, fences, lights and danger signals,
and shall take such other precautionary measures for the protection of persons, property and the work as may be
necessary. The Contractor will be held responsible for all damage to the work due to failure of barricades, signs,
and lights to protect it, and when damage is Incurred, the damaged portion shall be Immediately removed and
replaced by Contractor at his own cost and expense. The Contractor's responsibility for maintenance of
barricades, signs, and lights shall not cease until the date of issuance to Contractor of City's certificate of
acceptance of the project.
15. EXPLOSIVES
The use of explosives will not be permitted unless written permission to do so is obtained by the Contractor from
the City. In all cases where written permission is obtained for the use of explosives, the Contractor shall assume
full responsibility for all damage which may occur as a direct or indirect result of the blasting. In addition, In all
cases where explosives are authorized to be used, the Contractor shall use utmost care so as not to endanger
life or property and the Contractor shall further use only such methods as are currently utilized by persons, firms,
or corporations engaged in similar type of construction activity.
Explosive materials shall not be stored or kept at the construction site by the Contractor.
In all cases where explosives are to be used during the construction of the project contemplated by this contract,
it shall be the duty of the Contractor to notify each utility company having structures (above or below the ground)
In proximity to the site of the work of Contractor's intention to use explosives, and such notice shall be given
sufficiently in advance to enable the companies to take such steps as they may deem necessary to protect their
property from injury. Such notice, however, shall not relieve the Contractor of responsibility for any damage
resulting from his blasting operations.
16. CONTRACTOR'S REPRESENTATIVE
The successful bidder shall be required to have a responsible local representative available at all times while the
rwork is in progress under this contract. The successful bidder shall be required to furnish the name, address and
telephone number where such local representative may be reached during the time that the work contemplated
by this contract Is In progress.
1 f17. INSURANCE
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The Contractor shall not commence work under this contract until he has obtained all insurance as required In the
General Conditions of the contract documents, from an underwriter authorized to do business in the State of
Texas and satisfactory to the City. Proof of coverage shall be fumished to the City and written notice of
cancellation or any material change will be provided ten (10) days In advance of cancellation or change. All
policies shall contain an agreement on the part of the Insurer waiving the right to subrogation.
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The Contractor shall procure and carry at his sole cost and expense through the life of this contract, insurance
protection as hereinafter specified. Coverage in excess of that specified herein also shall be acceptable. Such
Insurance shall be carried with an Insurance company authorized to transact business in the State of Texas and
shall cover all operations in connection with this contract, whether performed by the Contractor or a
subcontractor, or separate policies shall be provided covering the operation of each subcontractor. A certificate
of insurance specifying each and all coverage's shall be submitted prior to contract ,execution. The insurance certificates furnished shall name the City as an additional insured, or in the alternative,
shall be accompanied by a statement from the Contractor to the effect that no work on this particular _
project shall be subcontracted. It shall be the contractors responsibility to provide to the owner all
proof of coverage insurance documents including workers compensation coverage for each
subcontractor.
18. LABOR AND WORKING HOURS
Attention of each bidder is particularly called to the schedule of general prevailing rate of per diem wages _
Included in these contract documents. The wage rate which must be paid on this project shall not be less than
specified in the schedule of general prevailing rates of per diem wages as above mentioned. The bidders'
attention is further directed to the requirements of Article 5159a, Vernon's Annotated Civil Statutes providing for
the payment of the wage schedules above mentioned and the bidder's obligations thereunder. The inclusion of
the schedule of general prevailing rate of per diem wages in these contract documents does not release the
Contractor from compliance with any wage law that may be applicable. Construction work under this contract
requiring an inspector will not be performed on weekends or holidays unless the following conditions exist:
(1) The project being constructed is essential to the City of Lubbock's ability to provide the necessary
service to its citizens.
(2) Delays in construction are due to factors outside the control of the Contractor. The Contractorls
approaching the penalty provisions of the contract and Contractor can show he has made a diligent effort
to complete the contract within the allotted time.
Before construction work requiring an inspector is to be performed on weekends or holidays, the Contractor must
notify the Owners Representative not less than three full working days prior to the weekend or holiday he desires
to do work and obtain written permission from the Owners Representative to do such work. The final decision on r
whether to allow construction work requiring an inspector on weekends or holidays will be made by the Owners
Representative.
In any event, if a condition should occur or arise at the site of this project or from the work being done under this
contract which is hazardous or dangerous to property or life, the Contractor shall immediately commence work,
regardless of the day of the week or the time of day, to correct or alleviate such condition so that it is no longer
dangerous to property or life.
19. PAYMENT OF EMPLOYEES AND FILING OF PAYROLLS
The contractor and each of his subcontractors shall pay each of his employees engaged in work on the project
under this contract in full (less mandatory legal deductions) in cash, or by check readily cashable without
discount, not less often than once each week. The Contractor and each of his subcontractors engaged at the site
of the work shall not later than the seventh day following the payment of wages, file with the Owners
Representative, or Engineer, a certified, swom, legible copy of such payroll. This shall contain the name of each
employee, his classification, the number of hours worked on each day, rate of pay, and net pay. The affidavit
shall state that the copy is a true and correct copy of such payroll, that no rebates or deductions (except as
shown) have been made, or will in the future be made from the wages paid as shown thereon. The Contractor
must classify employees according to one of the classifications set forth in the schedule of general prevailing rate
of per diem wages, which schedule is Included in the contract documents.
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20.
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The Contractor shall forfeit as a penalty to the City of Lubbock on whose behalf this contract is made, ten dollars
for each laborer, workman, or mechanic employed for each calendar day, or portion thereof, such laborer,
workman or mechanic is paid less than the wages assigned to his particular classification as set forth in the
schedule of general prevailing rate of per diem wages included in these contract documents.
PROVISIONS CONCERNING ESCALATION CLAUSES
Bids submitted containing any conditions which provide for changes in the stated bid price due to increases or
decreases in the cost of materials, labor or other items required for the project will be rejected and returned to the
bidder without being considered.
PREPARATION FOR BID
The bidder shall submit his bid on forms furnished by the City. All blank spaces in the form shall be correctly,
filled in and the bidder shall state the price both In words and numerals, for which he intends to do the work
contemplated or furnish the materials required. Such prices shall be written in ink, distinctly and legibly, or
typewritten. In case of discrepancy between the price written In words and the price written in figures, the price
written in words shall govern. If the bid is submitted by an individual, his name must be signed by him or his duly
authorized agent. If a bid is submitted by a firm, association, or partnership, the name and address of each
member must be given and the bid signed by a member of the firm, association or partnership, or person duly
authorized. If the bid is submitted by a company or corporation, the company or corporate name and business
address must be given, and the bid signed by an official or duly authorized agent. Powers of attorney authorizing
agents or others to sign bids must be property certified and must be in writing and submitted with the bid. The
bid shall be executed in ink.
Each bid shall be enclosed In a sealed envelope, addressed as specified In the Notice to Bidders, and endorsed
on the outside of the envelope In the following manner.
(a) Bidders name
(b) Bid for (description of the project).
Bid submittals may be withdrawn and resubmitted at any time prior to the time set for opening of the bids, but no
bid may be withdrawn or altered thereafter.
BOUND COPY OF CONTRACT DOCUMENTS
Bidder understands and agrees that the contract to be executed by bidder shall be bound and include the
following:
(a) Notice to Bidders.
(b) General Instructions to Bidders.
(c) Bidder's Submittal.
(d) Statutory Bond (if required).
(e) Contract Agreement.
(1) General Conditions.
(g) Special Conditions (if any).
(h) Specifications.
(i) Insurance Certificates.
0) All other documents made available to bidder for his inspection in accordance with the Notice to Bidders.
If Plans and Specifications are too bulky or cumbersome to be physically bound, they are to be considered
Incorporated by reference into the aforementioned contract documents.
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23. QUALIFICATIONS OF BIDDERS
The bidder may be required before the award of any contract to show to the complete satisfaction of the City of
Lubbock that it has the necessary facilities, ability, and financial resources to provide the service specified
therein in a satisfactory manner. The bidder may also be required to give a past history and references in order
to satisfy the City of Lubbock in regard to the bidder's qualifications. The City of Lubbock may make reasonable
Investigations deemed necessary and proper to determine the ability of the bidder to perform the work, and the
bidder shall furnish to the City of Lubbock all information for this purpose that may be requested. The City of
Lubbock reserves the right to reject any bid If the evidence submitted by, or investigation of, the bidder fails to
satisfy the City of Lubbock that the bidder is properly qualified to carry out the obligations of the contract and to
complete the work described therein. Evaluation of the bidder's qualifications shall Include:
1. The ability, capacity, skill, and financial resources to perform the work or provide the service required.
2. The ability of the bidder to perform the work or provide the service promptly or within the time specified,
without delay or Interference.
3. The character, integrity, reputation, judgment, experience, and efficiency of the bidder.
4. The quality of performance of previous contracts or services.
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BID SUBMITTAL
LUMP SUM BID CONTRACT
PLACE: 4 D G /1 . / /
f DATE: - / — 9 �9
PROJECT NUMBER: #98010 - BERL HUFFMAN WET WELL & PUMP STATION INSTALLATION
Bid of h o eke Cow s -�Y vC / v� Cc7, (hereinafter called Bidder)
To the Honorable Mayor and City Council City of Lubbock, Texas (hereinafter called Owner)
Gentlemen:
The Bidder, In compliance with your Invitation for bids for the construction of a
having carefully examined the plans, specifications, instructions to bidders, notice to bidders and all other related
contract documents and the site of the intended work, and being familiar with all of the conditions surrounding the
construction of the intended project including the availability of materials and labor, hereby Intends to furnish all labor,
materials, and supplies; and to construct the project In accordance with the plans, specifications and contract documents,
l within the time set forth therein and at the price stated below. The price to cover all expenses incurred In performing the
l work required under the contract documents.
MATERIALS: ($ 1
SERVICES: $
l TOTAL BID:
` / (Amount shall be shown in both words and numerals. Incase of discrepancy, a amount shown In words shall govem.)
Bidder .hereby agrees to commence the work on the above project on or before a date to be specified in a written
"Notice to Proceed" of the Owner and to fully complete the project within 80 (EIGHTY) consecutive calendar days
r thereafter as stipulated in the specifications and other contract documents. Bidder hereby further agrees to pay to Owner
as liquidated damages the sum of $200.00 (TWO HUNDRED DOLLARS) for each consecutive calendar day in excess of
the time set forth hereinabove for completion of this project, all as more fully set forth In the general conditions of the
contract documents.
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Bidder understands and agrees that this bid submittal shall be completed and submitted In accordance with
Instruction number 21 of the General Instructions to Bidders.
bidding. Bidder understands that the Owner reserves the right to reject any or all bids and to waive any formality in the
I` The Bidder agrees that this bid shall be good and may not be withdrawn for a period of thirty (30) calendar days
after the scheduled closing time for receiving bids.
The undersigned Bidder hereby declares that he has visited the site of the work and has carefully examined the
plans, specifications and contract documents pertaining to the work covered by this bid, and he further agrees to
commence work on or before the date specified in the written notice to proceed, and to substantially complete the work
on which he has bid; as provided in the contract documents.
Bidders are required, whether or not a payment or performance bond is required, to submit a cashier's check or
certified check issued by a bank satisfactory to the City of Lubbock, or a bid bond from a reliable surety company,
payable without recourse to the order of the City of Lubbock in an amount not less than five percent (5% ) of the total
amount of the bid submitted as a guarantee that bidder will enter into a contract and execute all necessary bonds (if
required) within (ten).10 days after notice of award of the contract to him.
Enclosed with this bid is a Cashier's Check or Certified Check for
Dollars ($ ) or a Bid Bond in the sum of `7,, Dollars
which it is agreed shall be collected and retained by the Owner as liquidated damages in the event the bid is accepted by
the Owner and the undersigned fails to execute the necessary contract documents and the required bond (if any) with the
Owner within ten (10) days after the date of receipt of written notification of acceptance of said bid; otherwise, said check
or bond shall be returned to the undersigned upon demand.
Bidder understands and agrees that the contract to be executed by Bidder shall be bound and Include all contract
documents made available to him for his inspection in accordance with the Notice to Bidders.
Authorized Signature
CSrk-vnA0 /2!`ic�¢Y�
(Printed or Typed Name)
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Company
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Address
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City, County
T-,--7 44 G-a
State Zip Code
Telephone: eeLJ6 `7 9 ,Z (0 / b'' S
Fax 906 - '7 ,9, Z ep Z 7 -7
(Seal If Bidder Is a Corporation)
4" ATTES
(rt .�
�,. Secre06
Bidder acknowledges receipt of the following addenda:
" Addenda No. Date /- -?y - (1 & `0 n
Addenda No. Date
Addenda No. Date
Addenda No. Date
Addenda No. Date
1r
LIST OF SUBCONTRACTORS
Minority Owned
/7 Yes No
/
Pew- W ? & ❑ fy-
lel, k,7 Sy,s• P" s ❑ tK
❑ ❑
❑ ❑
❑ ❑
❑ ❑
❑ ❑
❑ ❑
❑ ❑
or f
t � ,
CNA INSURANCE COMPANIES
CNA Plaza, Chicago, Illinois 60685
BID BOND
KNOW ALL MEN BY THESE PRESENTS: That we Rhode Construction Company
and Continental Casualty Company
unto CITY OF LUBBOCK
, Principal,
Surety, are held and firmly bound
Obligee,
in the sum of FIVE PERCENT OF THE GREATEST AMOUNT BID---------------------------
----------------------------------------- -------------- Dollars (-------- 5%------ i,
for the payment of which we bind ourselves, our legal representatives, successors and assigns,
jointly and severally, firmly by these presents.
for
WHEREAS, Principal has submitted or is about to submit a proposal to Obligee on a contract
BERL HUFFMAN WET WELL AND PUMP STATION INSTALLATION
NOW, THEREFORE, if the said contract be awarded to Principal and Principal shall, within
such time as may be specified, enter into the contract in writing and give such bond or bonds as
may be specified in the bidding or contract documents with surety acceptable to Obligee; or if
Principal shall fail to do so, pay to Obligee the damages which Obligee may suffer by reason of
such failure not exceeding the penalty of this bond, then this obligation shall be void; otherwise to
remain in full force and effect.
Signed, sealed, and dated this
G23054-D
NAfBYaiMalre'
4TH day of FEBRUARY 1 1998.
Rhode Construction Company
Principal
By: L w 16-.,��. (Seal)
CARMAN G. RHODE, — RE NT
Continental Casualty Company
su
By: 1%�,'/ (seal)
i m COWAN , Attorney -in -fact
IMPORTANT NOTICE
To obtain information or make a complaint:
You may contact the Texas Department of Insurance to obtain information
on companies, coverages, rights or complaints at:
1-800-252-3439
You may write the Texas Department of Insurance:
P.O. Box 149104
Austin, TX 78714-9104
FAX # (512)475-1771
PREMIUM OR CLAIM DISPUTES:
Should you have a dispute concerning your premium or about a claim you
should contact the agent or the company first. -if the dispute is not
resolved, you may contact the Texas Department of Insurance.
ATTACH THIS NOTICE TO YOUR POLICY:
This notice is for information only and does not become a part or
condition of the attached document.
Continental Casualty Company
CNA
For All the Commitments You Makes AN ILLINOIS CORPORATION
POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY -IN -FACT
Know All Men by these Presents, That CONTINENTAL CASUALTY COMPANY a corporation duly organized and existing under the laws
i of the State of Illinois, and having its principal office in the City of Chicago, and state of Illinois, and having its principal office in the City
of Chicago, and State of Illinois, does hereby make, constitute and appoint Howard Cowan, Mike Henthorn ,
^ Ron Stroman, Carla Rogers, Pete Binggeli, Kevin J. Dunn, Angie Goff, Marla Hill,
Individually
of Lubbock, Texas
its true and lawful Attorney -intact with full power and authority hereby conferred to sign, seal and execute in its benalf bonds, undertakings
l and other obligatory instruments of similar nature
l — In Unlimited Amounts
and to bind CONTINENTAL CASUALTY COMPANY thereby as fully and to the same extent as It such instruments were stoned by the duly
authorized officers of CONTINENTAL CASUALTY COMPANY and all the acts of said Attorney, pursuant to the authority hereby given are
hereby ratified and confirmed
This Power of Attorney Is made and executed pursuant to and by authorityof the following By -Law duly adopted by the Board of Directors
of the Company.
"Article IX —Execution of Documents
Section 3. Appointment of Attomey n-fact. The Chairman of the Board of Directors, the President or any Executive, Senior or Group
Vice President may, from time to time, appoint by written certificates attomeys-in-fact to act In tvehalf of the Company in the execution
of policies of insurance, bonds, undertakings and other obligatory instruments of like nature. Such attomeys4n-fact, subject to the
limitations set forth in their respective certificates of authority, shall have full power to bind the Company by their signature and execution
of any such instruments and to attach the seal of the Company thereto. The Chairman of the Board of Directors, the President or any
Executive, Senior or Group Vice President or the Board of Directors, may, at any time, revoke all power and authority previously given
to any attorney -In -fact."
This Power of Attorney is signed and seated by facsimile under and by the authority of the following Resolution adopted by the Board
of Directors of the Company at. a meeting duly called and held on the 17th day of February, 19n
"Resolved, that the signature of the President or any Executive, Senior or Group Vice President and the seal of the Company may
l be affixed by facsimile on arry power of attorney granted pursuant to Section 3 of Article IX of the Bylaws, and the signature of the
Secretary or an Assistant SecretarX and the seat o the Company may be affixed by facsimile to any certificate of any such power and
any such power or certificate bean�p such facsimile signature and seal shall be valid and btnding on the Company. Any such power
�., it executed and sealed and certified by certtfit:ate so executed and sealed staall, with respect to any bond or undertaking to which
It Is attached, continue to be valid and bending on the Company."
In Witness Whereof, CONTINENTAL CASUALTY COMPANY has caused tl� ��re�s�nts to be signed by its Group Vice President and
Its corporate seal to be hereto affixed this s+ day of m r 018
State of Illinois ONTINENTAL CASUALTY COMPANY
j County of Cook 1 as r,ror I
�ro4q
s .0 onnahme Group Vice President.
On this 1st day of Dece. ber , 18 94 , before me personally came
M.C. Vonnahme, to me known, who, being by me duly swom, did depose and say: that he resides in the Village of Darien, State of Illinois;
that he is a Group Vice President of CONTINENTAL CASUALTY COMPANY the corporation described In and which executed the above
Instrument; that he knows the seat of said Corporation; that the seal affixes; to the said instrument is such corporate seal; that it was so
affixed pursuant to the said Instrument is such corporate seal; that It was so affixed pursuant to authority given by the Board of Directors
of said corporation and that he signed his name thereto pursuant to like authority, and acknowledges same. to be the act and deed of said
r• corporation.
p�c• c.4
`r KMAW
r runuc
°•4 co.`��My Commnidss oa C.Dn Expires Oc empsey
obe 19, 1998
CERTIFICATE
i• I, John M. Littler, Assistant Secretary of CONTINENTAL CASUALTY COMPANY, do certify that the Power of Attorney herein above set forth
Is still in force, and further certify that Section 3 of the Article IX of the By-laws of the Company and the Resolution of the Board of Directors,
set forth to said Power of Attorney are still In force. In testimony whereof I have hereunto subscribed my name and affixed the seat of the
said Company this 4TH day of FEBRUARY .19 98
Johwv. Litt Assistant Secretary.
}*� UAL �
I Form 1-23142-6 INV. NO.G-56623.0
PERFORMANCE BOND
BOND CHECK
BEST RATING -A
LICENSFMIN TEXAS
DATE =Wa BY.r_�
r
BOND NO. 159058504
STATUTORY PERFORMANCE BOND PURSUANT TO SECTION 2253.021(a)
OF THE TEXAS GOVERNMENT CODE
!^ (CONTRACTS MORE THAN $100,000)
RHODE CONSTRUCTION
KNOW ALL MEN BY THESE PRESENTS, that COMPANY (hereinafter called the Principal(s), as Principal(s), and
CONTINENTAL CASUALTY COMPANY
(hereinafter called the Suret s , as Surety (s), are held and firmly bound unto the City of Lubbock (hereinafter called the
Obligee), In the amount of HUNDRED INETEEN THOUSAND TWODollars ($119, 221.00) lawful money of the
United States for the paym o , i n I -1y bind themselves, and their heirs, administrators,
executors, successors and assigns, Jointly and severally, firmly by these presents.
WHEREAS, the Principal has entered into a certain written contract with the Obligee, dated the 26Teay of
FEBRUARY ,1998,to
BID #98010 - BERL HUFFMAN WET WELL & PUMP STATION TN,9TAL�ATTnN
and said principal under the law is required before commencing the work provided for in said contract to execute a bond
In the amount of said contract which contract is hereby referred to and made a part hereof as fully and to the same extent
as if copied at length herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall
faithfully perform the work in accordance with the plans, specifications and contract documents, then this obligation shall
71 be vold; otherwise to remain in full force and effect.
k,
PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Section 2253.021(a) of the
Texas Government Code, and all liabilities on this bond shall be determined in accordance with the provisions of said
article to the same extent as if it were copied at length herein.
IN WITNESS WHEREOF, the said Principal (s) and Surety (s) have signed and sealed this instrument this 2ND
day of MARCH , 19-m-. -
t CONTINENTAI/CASUAL"C ANY RHODE CONSTRUCTION COMPANY
Surety Principal
B ! By: �Q �-�✓�,
(Title) HOWARD COWAN (Title) CARMAN G. RHODE
ATTORNEY -IN -FACT VICE-PRESIDENT
By:
(Title)
By:
(Title)
I
The undersigned surety company represents that it is duly qualified to do business In Texas, and hereby
r designates HOWARD COWAN an agent resident in Lubbock County to whom any requisite notices may be delivered and
on whom service of process may be had In matters arising out of such suretyship.
CONTINENTALCASUALTY C07
Surety
l Itlej HOWARD COWAN
ATTORNEY -IN -FACT
•w, Approved as to Form =
City of Lubbock
By.
6 ity Attorney
' Note: If signed by an officer of the Surety Company, there must be on file a certified extract from the by-laws showing
that this person has authority to sign such obligation. If signed by an Attomey in Fad, we must have copy of power of
attomey for our files.
!I;
r
PAYMENT BOND
BOND CHECK
BEST RATING
LICEN IN TEXAS
DATF2 By .6
BOND NO. 159058504
17
t,
STATUTORY PAYMENT BOND PURSUANT TO SECTION 2253.021(a)
OF THE TEXAS GOVERNMENT CODE
r- (CONTRACTS MORE THAN $25,000)
KNOW ALL MEN BY THESE PRESENTS, that RHODE CONSTRUCTION COMPAN)(hereinafter called the Principal(s), as
Principal(s), and
CONTINENTAL CASUALTY COMPANY
(hereinafter called the Surely s , assSSuRreEtyW, TEEN THOUSnly bound
unto the City of Lubbock (hereinafter called the
Obligee), in the amount of Dollars ($ 119, 221:001 lawful money of the
United States for the paym o , i ►n ip I MgMty bind themselves, and their heirs, administrators,
executors, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the Principal has entered into a certain written contract with the Obligee, dated the 26TH day of
FEBRUARY ,19 98,to
BID #98010 - BERL HUFFMAN WET WELL & PUMP STATION INSTALLATION
and said Principal under the law is required before commencing the work provided for in said contract to execute a bond
In the amount of said contract which contract is hereby referred to and made a part hereof as fully and to the same extent
as if copied at length herein.
t
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall pay all
claimants supplying labor and material to him or a subcontractor in the prosecution of the work provided for in said
contract, then, this obligation shall be void; otherwise to remain in full force and effect;
PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Section 2253.021(a) of the
rTexas Government Code, and all liabilities on this bond shall be determined in accordance with the provisions of said
Article to the same extent as if it were copied at length herein.
IN WITNESS WHEREOF, the said Principal (s) and Surety (s) have signed and sealed this instrument this
2ND day of MARCH
CONTINENTAL CASUALTY COMPANY
CSurety
r .By.
I cntidJ HowARD cowAN
ATTORNEY -IN -FACT
RHODE CONSTRUCTION COMPANY
Principal
(Title)CARMAN G. RHODE
VICE-PRESIDENT
By:
(Title)
By:
(Title)
7
u
The undersigned surety company represents that it Is duly qualified to do business in Texas, and hereby
designates HOWARD COWAN an agent resident in Lubbock County to whom any requisite notices may be
delivered and on whom service of process may be had in matters arising out of such suretyship.
CONTINENTAL CASUALTY CO
Surety
r�
* By:
(Title) HOWARD COWAN
ATTORNEY -IN -FACT
Approved as to form:
City of Lubbock :=
City Attorney
1 * Note: If signed by an officer of the Surety Company there must be on file a certified extract from the by-laws showing
that this person has authority to sign such obligation. If signed by an Attorney in Fact, we must have copy of power of
n attorney for our files.
CI
`l
r
k,
Y
k i
for All Lbe lTA menu ra, MAkr
IMPORTANT INFORMATION
FOR TEXAS POLICYHOLDERS
TO OBTAIN INFORMATION OR MAKE A COMPLAINT, YOU MAY CALL
OUR TOLL -FREE TELEPHONE NUMBER
1-800-262-1113
ALSO
YOU MAY CONTACT
THE TEXAS DEPARTMENT OF INSURANCE TO OBTAIN INFORMATION
ON COMPANIES, COVERAGES, RIGHTS OR COMPLAINTS AT
1-800-252-3439
,., YOU MAY WRITE
f THE TEXAS DEPARTMENT OF INSURANCE
PO BOX 149104
- AUSTIN TX 78714 9104
FAX (512) 475-1771
PREMIUM OR CLAIM DISPUTES
Should you have a dispute concerning your premium or about a claim, you should contact
your agent or the company first. If the dispute is not resolved, you may contact the Texas
Department of Insurance.
ATTACH THIS NOTICE TO YOUR POLICY:
This notice Is for Information only and does not become a part or condition of the attached
document.
G-53752.042-0
Continental Casualty Company
CNA.
For All the Commitments Yon Ms]ce'
AN IWNOIS CORPORATION
POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY -IN -FACT
Know All Men by these Pressn% That CONTINENTAL CASUALTY COMPANY acorporation duly organized and existing under the laws
of the State of Illinois, and having its principal office in the City of Chicago, and bttate of Illinois, and having its principal office In the City
of Chicago, and State of Illinois, does hereby make, constitute and appoint Howard Cowan, Mike Henthorn,
Ron Stroman, Carla Rogers, Pete Binageli, Kevin J. Dunn, Angie Goff, Maria Hill,
Individually
of Lubbock, Texas
Us true and lawful Attomey4n4act with full power and authority hereby conferred to sign, seal and execute in its behalf bonds, undertakings
and other obligatory Instruments of similar nature
In Unlimited Amounts —
! and to bind CONTINENTAL CASUALTY COMPANY thereby as fully and to the same extent as if such instruments were sipped by the duly
puthorized here fledcersand ocfoCOrmned�AL CASUALTY COMPANY and all the acts of said Attorney, pursuant to the authority sired
given are This Power of -Attorney is made and executed pursuant to and by authority of the following By4.aw duly adopted by the Board of Directors
of the Company.
'Article IX—Executlon of Documents
Section & Appointment of Attomey4n4acL The Chairman of the Board of Directors, the President or any Executive, Senior or Group
Vice President may, from time to time, appoint by written certificates attomeysan4act to act In behalf of the Comparny in the execution
of policies of insurance, bonds, undertakings and other obligatory instruments of like nature. Such attomeys4 4act, subject to the
limitations set forth In their respective certificates of authority, shall have full powerto bind the Company by their signature execution
gany such instruments and to attach the seal of the Company thereto. The Chairman of the Board of Directors, the President or any
ecutive, Senior or Group Vice President or the Board of Directors, may, at any time, revoke all power and authority previously given
to any attomey4n fW
This Power of Attorney is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board
of Directors of the Company at a meeting duly called and held on the 17th day of February,19M.
"Resolved, that the signature of the Presideeyntt or
any Executive, Senior or GroupVice President and the seal of the Company may
Secretary oiyafn Asfsisteant Se�cretaartaryrye� the as of the�Copursuant
mp nynma beta fifixed by fof acsimile to any certi of any such power and
amend
any such power or certificate bearing such facsimile signature and seal shall be valid and binding on the Company. Any, such power
so executed and sealed and certified by certificate so executed and sealed shall, with respect to any bond or undertaking to which
it Is attached, continue to be valid and binding on the Company."
In Witness Whereof CONTINENTAL CASUALTY COMPANY has caused �nettfSgMgVps to be signed by Its Group Vice Preside and
Its corporate seal to be reto .affixed this I e+ day of .19
N7iNENTAL CASUALTY COMPANY
Count] f olffliCook }
tw " # --�"
.0 amumme Group Vice President
i IM!
On this 1st day of December 1L94 . before me personally came
M.C. Vonnahme, to me known who, being by me duly sworn, did depose and say. that he resides in the Village of Darien, State of Illinois;
that he is a Group Vice President of CONTINENTAL CASUALTY COMPANY the corporation described In and which executed the above
! Instrument; that he knows the seal of said Corporation; that the seal affixed to the said Instrument is such corporate seal; that It was so
affixed pursuant to the said Instrument b such corporate seal; that It was so affixed pursuant to authority given by the Board of Directors
^, of said corporation and that he signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said
corporation.
e
Ueda C. Dempsey
My Commission Expires pc obe 19, 199E
CERTIFICATE
I, John M. Littler, Assistant Secretary of CONTINENTAL WUALTY COMPANY, do certify that the Power of Attorney here n above set forth
Is still in force, and further certify that Section 3 of the Article IX of the By-laws of the Company and the Resolution of the Board of Directors,
set forth in said Power of Attorney are still In force. In testimony whereof I have hereunto subscribed my name and affixed the seal of the
said Company this 2ND day of MARCH .19 98 .
r• • Jo AU Assistant Secretary.
i � ' su►�
Fonn 1-23142-8 INV. N0.43*5W .0
CERTIFICATE OF INSURANCE
fs_.a L DATWMAB/YY)
PRODUCER THIS CERTIFICATE IS ISSUED he,; A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Sanford Insurance Agency HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
P.O. Box 64790 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
6303 Indiana Avenue COMPANIES AFFORDING COVERAGE
Lubbock TX 72464 COMPANY
A C.N.A. Insurance Company -
INSURED
COMPANY
Rhode Construction Company
B
COMPANY
I P.O. Box 63370
Lubbock TX 794530000
C
COMPANY
1'
D
�C�. Ft Ei%. <s':" §� t ca._'.:t I „ }_.:_ § $ P§ .�F F n § t�E .:: h Z } { i k i\,E;y}I _:I # I� t k •` b £w�%ki g•�l �{ y `§wl , tkR G'i{�! }•' tVO��1fL:C RASiLa�
THIS IS C A IFY H LIG 0 C L� ISS�UI 6 H� IfJs It D "1OVE bCtI ICY ILTIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
co
LTR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
DATE (MMOD/M
POLICY EXPIRATION
DATE (MMUDDNY)
ULM
A
GENERAL LIABILITY
L 1 31204082
10 / 01197
10 / 01 / 98
GENERAL AGGREGATE
$ 2,000,000
X COMMERCIAL GENERAL LIABILITY
PRODUCTS - COMPIOP AGG
$ 2,000,000
CLAIMS MADE D OCCUR
PERSONAL 3 ADV INJURY
S 1,000,000
EACH OCCURRENCE
i 1,000,00
OWNER'S 6 CONTRACTOR'S PROT
FIRE DAMAGE (Any one Ere)
i 50,000
MED EXP (Any one person)
$ 5,000
A
AUTOMOBILE LIABILITY
X ANY AUTO
L 1 31204982
10 / 01197
10 / 01 / 98
COMBINED SINGLE LIMIT
$ 1,000,000
BODILY INJURY
(Per person)
i
ALL OWNED AUTOS
SCHEDULED AUTOS
BODILY INJURY
(Pe* �idenl)
t
HIRED AUTOS
NON-0riTNED AUTOS
PROPERTY DAMAGE
$
GARAGE LIABILITY
AUTO ONLY • EA ACCIDENT
OTHER THAN AUTO ONLY:
ANY AUTO
S
,
A
EXCESS LIABILITY
L 1 31205016
10 / 01197
10 / 01 / 98
EACH OCCURRENCE
$ 10,000,000
AGGREGATE
$
UMBRELLA FORM
$
OTHER THAN UMBRELLA FORM
WORKERS COMPENSATION AND
EMPLOYERS LIABILITY
WC131204965
10101/97
10/01I98
WC -SIAIU- OTH
TORY LIMITS ER
EL EACH ACCIDENT
5 IS 00,000
i■UI A
THE PROPRIETOR/ X NCL
PARTNERS(EXECUTNE
EL DISEASE • POLICY LIMIT
$ 500,000
Q DISEASE . EA EMPLOYEE
IS 500,000
OFFICERS ARE.' EXCL
OTHER
DESCRIPTION
OF OPERATiONSA.00ATIONSNEHICLEI&SPECIAL
ITEMS
Blanket Additional Insured on General Liability as required by contract Holder is shown as Additional Insured on Auto per
ends 0 TE 99 018 attached; Waiver of Subrogation In favor of holder on GL,W(and auto policies: Berl Hultman Wet Well Pump....,
Station Installation
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
City Of Lubbock EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
Atfn: LBurle Ritchie 1 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT
P. 0. BOX 2000 BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
Lubbock TX 70457 OF ANY KIND UPON THE COMPANY, )M—' 1GENTS OR REPRESENTATrYAS.
Douglas Sanford, CIC
ll
A//"' <'/®
,
PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER
ONLY AND CONFERS NO RIGHTS UPON THE
i
j
Sanford Insurance Agency
HOLDER THIS CERTIFICATE DOES NOT AME
ALTER THE COVERAGE AFFORDED BY THE I
' P.O. Box 64790
6303 Indiana Avenue
COMPANIES AFFORDING COVEF
1116
Lubbock TX 79464
COMPANY
A C.N.A. Insurance Company -
INSURED
COMPANY
City of Lubbock
B
COMPANY
Rhode Construction Company
P.O. Box 53370
C
Lubbock TX 7045300M
COMPANY
D
ILINDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS',
I EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
DATE (MMIDDrM
OW02/9S
ND OR
BELOW.
�L
LCTOR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
DATE (MM1DDPrt)
POLICY EXPIRATION
DATE (MMIDDfM
LIMITS
A
GENERAL LIABILITY
COMMERCIAL GENERAL LV+BIL[TY
CLAIMS MADE FXJ OCCUR
X OWNERS 6 CONTRACTOR'S PROT
OOP 107361426
03102 / 98
03102/99
GENERAL AGGREGATE s
PRODUCTS • COMP/OP AGG i
PERSONAL & ADV INJURY i
EACH OCCURRENCE i
FIRE DAMAGE (Any one fire) i
MED EXP (Any one person) i
AUTOMOBILE LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
"ON -OWN AUTOS
COMBINED SINGLE LIMB i
BODILY INJURY
(Porperson) i
BODILY INJURY
(Por ercidentl i
PROPERTY DAMAGE i
GARAGE LIABILITY
ANY AUTO
AUTO ONLY . EA ACCIDENT S
OTHER THAN AUTO ONLY:
i
i
c
EXCESS LIABILITY
UMBRELLA FORM
OTHER THAN UMBRELLA FORM
EACH OCCURRENCE i
AGGREGATE i
i
WORKERS COMPENSATION AND
EMPLOYERS'LI481LETY
THE PROPRIETOR/ NCl
PARTNERSIEXECUTNE
OFFICERS ARE: REXCL
TORY L�ITTS ER
EL EACH ACCIDENT i
EL DISEASE •POLICY LIMB i
E. DISEASE • EA EMPLOYEE IS
rac
City of Lubbock
Arn: Ron Shufield
P. 0. Box 2000
Lubbock
5
Station Installation
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
TX 794V BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KND UPON THE COMPANY, IT GENTS OR REPRESENTATNES.
ALT HORUM REPRESENTATIVE
Douglas Sanford, CIC
Uhe&&
CITY OF LUBBOCK
INSURANCE REQUIREMENT AFFIDAVIT
To Be Completed by Appropriate Insurance Agent/Broker
Prior to Award of Contract
I, the undersigned Agent/Broker, certify that the insurance requirements contained in this bid document have
t been reviewed by me with the below identified Contractor. If the below identified Contractor is awarded this
contract by the City of Lubbock, I will be able to, within ten (10) days after being notified of such award by
contractor, furnish a valid insurance certificate to the City meeting all of the requirements defined in this
bid/proposal.
Agent (Signature) Agent (Print)
�^ Name of Agent/Broker: _
Address of Agent/Broker:
City/State/Zip:
Agent/Broker Telephone Number. ( )
Date:
r"
CONTRACTOR'S NAME:
(Print or Type )
P^
' CONTRACTOR'S ADDRESS:
YI +
NOTE TO AGENT/BROKER
If this time requirement is not met, the City has the right to reject this bid/proposal and award the
contract to another contractor. If you have any questions concerning these requirements, please
contact the Purchasing Manager for the City of Lubbock at (806)775-2165.
BID 498010 - BERL HUFFMAN WET WELL 8 PUMP STATION INSTALLATION
F
F11
CONTRACTOR CHECKLIST
A CONTRACTOR SHALL:
(1) provide coverage for its employees providing services on a project, for the duration of the project based
on proper reporting of classification codes and payroll amounts and filling of any coverage agreements;
(2) provide a certificate of coverage showing workers' compensation coverage to the governmental entity
prior to beginning work on the project;
(3) provide the governmental entity, prior to the end of the coverage period, a new certificate of coverage
showing extension of coverage, if the coverage period shown on the contractor's current certificate of
coverage ends during the duration of the project;
(4) obtain from each person providing services on a project, and provide to the governmental entity:
(A) a certificate of coverage, prior to that person beginning work on the project, so the governmental
entity will have on file certificates of coverage showing coverage for all persons providing
services on the project; and
(B) no later than seven days after receipt by the contractor, a new certificate of coverage showing
extension of coverage, if the coverage period shown on the current certificate of coverage ends
during the duration of the project;
(5) retain all required certificates of coverage on file for the duration of the project and for one year
thereafter,
(6) notify the governmental entity in writing by certified mail or personal delivery, within ten (10) days after
the contractor knew or should have known, of any change that materially affects the provision of
coverage of any person providing services on the project;
(7) post a notice on each project site informing all persons providing services on the project that they are
required to be covered, and stating how a person may verify current coverage and report failure to
provide coverage. This notice does not satisfy other posting requirements imposed by the Act or other
commission rules. This notice must be printed in at least 19 point normal type, and shall be in both
English and Spanish and any other language common to the worker population. The text for the notices
shall be the following text provided by the commission on the sample notice, without any additional
words or changes:
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REQUIRED WORKERS' COMPENSATION COVERAGE
"The law requires that each person working on this site or providing services related to this construction project must (see
reverse) be covered by workers' compensation insurance. This Includes persons providing, hauling, or delivering
equipment and materials, or providing labor or transportation or other service related to the project, regardless of the
Identity of their employer or status as an employee."
"Call the Texas Workers' Compensation Commission at (512)440- 3789 to receive information on the
legal requirement for coverage, to verify whether your employer has provided the required coverage, or
to report an employer's failure to provide coverage." and
(8) contractually require each person with whom It contracts to provide services on a project, to:
t;
(A) provide coverage based on proper reporting of classification codes and payroll amounts and
filing of any coverage agreements for all of its employees providing services on the project, for
the duration of the project;
(B) provide a certificate of coverage to the contractor prior to that person beginning work on the
project;
(C) include in all contracts to provide services on the project the language in subsection (e) (3) of
this rule;
(D) provide the contractor, prior to the end of the coverage period, a new certificate of coverage
showing extension of coverage, if the coverage period shown on the current certificate of
coverage ends during the duration of the project;
(E obtain from each other person with whom it contracts, and provide to the contractor:
(i) a certificate of coverage, prior to the other person beginning work on the project; and
(C7 prior to the end of the coverage period, a new certificate of coverage showing extension of
the coverage period, If the coverage period shown on the current certificate of coverage ends
during the duration of the project;
(F) retain all required certificates of coverage on file for the duration of the project and for one year
t, 1
thereafter,
(G) notify the governmental entity in writing by certified mail or personal delivery, within (ten) 10
days after the person knew or should have known, of any change that materially affects the
provision of coverage of any person providing services on the project; and
(H) contractually require each other person with whom it contracts, to perform as required by
paragraphs (A) - (H), with the certificate of coverage to be provided to the person for whom they
are providing services.❑
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No Text
FCONTRACT
STATE OF TEXAS
COUNTY OF LUBBOCK
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THIS AGREEMENT, made and entered Into this 26t' day of February,1998, by and between the City of
Lubbock, County of Lubbock, State of Texas, acting by and through Windy Sitton, Mayor, thereunto authorized to do so,
hereinafter referred to as OWNER, and Rhode Construction Comnanv of the City of Lubbock, County of Lubbock,
and the State of Texas hereinafter termed CONTRACTOR.
WITNESSETH: That for and In consideration of the payments and agreements hereinafter mentioned, to be made and
performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the
CONTRACTOR hereby agrees with OWNER to commence and complete the construction of certain Improvements
described as follows:
BID 0 98010 - BERL HUFFMAN WET WELL & PUMP STATION INSTALLATION - $11 Q,221.00
and all extra work in connection therewith, under the terms as stated in the contract documents and at his (or their, own
proper cost and expense to fumish all materials, supplies, machinery, equipment, tools, superintendence, labor,
Insurance and other accessories and services necessary to complete the said construction in accordance with the
contract documents as defined in the General Condition of Agreement.
The CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have
been given to him and to substantially complete same within the time specified in the contract documents.
The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance
with the bid submitted therefore, subject to additions and deductions, as provided in the contract documents and to make
payment on account thereof as provided therein.
IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County,
Texas in the year and day first above written.
gf:a101 �_A
CITY B6 TE=(OV�N
By:
MAYOR
CONTRACTOR:
-RHODE CONSTRUCTIONCOMPANY
PRINTED NAME: C17 stye a h G lELi Dd P
TITLE: I/, c r s � /�
COMPLETE ADDRESS:
Rhode Construction Company
PO Box 53370
Lubbock,Texas 79453
GENERAL CONDITIONS OF THE AGREEMENT
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GENERAL CONDITIONS OF THE AGREEMENT
OWNER
Whenever the word Owner, or First Party, are used in this contract, It shall be understood as referring to the City
of Lubbock, Texas.
CONTRACTOR
Whenever the word Contractor, or Second Party, is used, It shall be understood to mean the person, persons, co-
partnership or corporation, to wit RHODE CONSTRUCTION who has agreed to perform the work embraced in
this contract, or their legal representative.
3. OWNER'S REPRESENTATIVE
Whenever the word Owner's Representative or representative is used in this contract, It shall be understood as
referring to, City of Lubbock, or its representative BURKE TOLLETT, PARK MAINTENANCE SUPERVISOR, so
designated who will inspect constructions; or to such other representatives, supervisors, architects, engineers, or
Inspectors as may be authorized by said Owner to act in any particular under this agreement. Engineers,
supervisors or inspectors will act for the Owner under the direction of Owner's Representative, but shall not
directly supervise the Contractor or persons acting on behalf of the Contractor.
CONTRACT DOCUMENTS
The contract's documents shall consist of the Notice to Bidders, General Instructions to Bidders, Bid, Signed
Agreement, Statutory Bonds (f required), General Conditions of the Agreement, Special Conditions of the
Agreement Of any), Specifications, Plans, Insurance Certificate, and all other documents made available to
Bidder for inspection in accordance with the Notice to Bidders. The above described materials are sometimes
referred to herein as the "contract" or "contract documents'.
INTERPRETATION OF PHRASES
Whenever the words "Directed," "Permitted," "Designated," "Required "Considered Necessary," "Prescribed," or
words of like import are used, It shall be understood that the direction, requirement, permission, order,
designation or prescription of the Owner's Representative is Intended; and similarly, the words "Approved,"
"Acceptable," *Satisfactory,* or words of like import shall mean approved by or acceptable or satisfactory to the
Owner's Representative.
6. SUBCONTRACTOR
The term Subcontractor, as employed herein, Includes only those having a direct contract with the Contractor for
performance of work on the project contemplated by these contract documents. Owner shall have no
responsibility to any Subcontractor employed by Contractor for performance of work on the project contemplated
by these contract documents, but said Subcontractors will look exclusively to Contractor for any payments due
Subcontractor.
WRITTEN NOTICE
Written notice shall be deemed to have been duly served if delivered in person to the individual or to a member
of the firm or to an officer of the corporation for whom it is intended, or if delivered at or sent certified mail to the
last business address known to the party who gives the notice.
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8. CONTRACTOR'S RESPONSIBILITIES
Unless otherwise stipulated, the Contractor shall provide and pay for all materials, supplies, machinery,
equipment, tools, superintendence, labor, Insurance, and all water, light, power, fuel, transportation and all other
facilities necessary for the execution and completion of the work covered by the contract documents. Unless
otherwise specified, all materials shall be new and both workmanship and materials shall be of a good quality.
The Contractor shall, if required, fumish satisfactory evidence as to the kind and quality of materials. Materials
or work described in words which so applied have well known, technical or trade meaning shall be held to refer
such recognized standards.
All work shall be done and all materials fumished In strict conformity with the contract documents.
9. SUBSTANTIALLY COMPLETED
The term "Substantially Completed" is meant that the structure or project contemplated by the contract
documents has been made suitable for use or occupancy or the facility Is in a condition to serve its Intended
purpose, but still may require minor miscellaneous work and adjustment.
10. LAYOUT
Except as specifically provided herein, the Contractor shall be responsible for laying out all work and shall
accomplish this work In a manner acceptable to the Owner's Representative. The Owner's Representative will
check the Contractor's layout of all major structures and any other layout work done by the Contractor at
Contractor's request, but this check does not relieve the Contractor of the responsibility of correctly locating all
work In accordance with the Plans and Specifications.
11. KEEPING OF PLANS AND SPECIFICATIONS ACCESSIBLE
The Contractor shall be furnished copies of all Plans and Specifications without expense to Contractor and
Contractor shall keep one copy of same consistently accessible on the job site.
12. RIGHT OF ENTRY
The Owner's Representative may make periodic visits to the site to observe the progress or quality of the
executed work and to determine, in general, if the work is proceeding In accordance with the contract documents.
Owner's Representative will not be required to make exhaustive or continuous onsite inspections to check the
quality or quantity of the work, nor will Owner's Representative be responsible for the construction means,
methods, techniques, sequences or procedures, or the safety precautions incident thereto. Notwithstanding the
Owner's Representative's rights of entry hereunder, the Owner's Representative will not be responsible for the
Contractor's failure to perform the work in accordance with the Contract Documents.
13. LINES AND GRADES .
All lines and grades shall be furnished by the Owner's Representative whenever Owner's Representative deems
said lines and grades are necessary for the commencement of the work contemplated by these contract
documents or the completion of the work contemplated by these contract documents. Whenever necessary,
Contractor shall suspend its work in order to permit Owner's Representative to comply with this requirement, but
such suspension will be as brief as practical and Contractor shall be allowed no extra compensation therefore.
The Contractor shall give the Owner's Representative ample notice of the time and place where lines and grades
will be needed. All stakes, marks, etc., shall be carefully preserved by the Contractor, and in case of careless
destruction or removal by Contractor, its Subcontractors, or its employees, such stakes, marks, etc., shall be
replaced by the Owner's Representative at Contractor's expense.
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14. OWNER'S REPRESENTATIVE'S AUTHORITY AND DUTY
1. Unless otherwise specified, it Is mutually agreed between the parties to this Agreement that the Owner's
Representative has the authority to review all work included herein. The Owner's Representative has the
authority to stop the work whenever such stoppage may be necessary to insure the proper execution of the
contract. The Owner's Representative shall, in all cases, determine the amounts and quantities of the several
kinds of work which are to be paid for under the contract documents, and shall determine all questions in relation
to said work and the construction thereof, and shall, in all cases, decide every question which may arise relative
to the execution of this contract on the part of said Contractor. The decision of the Owner's Representative shall
be conclusive in the absence of written objection to same delivered to Owner's Representative within fifteen (15)
calendar days of any decision or direction by Owner's Representative. In the absence of timely written objection
by Contractor, as provided herein, any and all objection or objections shall be deemed waived.
15. SUPERINTENDENCE AND INSPECTION
It is agreed by the Contractor that the Owner's Representative shall be and is hereby authorized to appoint from
time to time such subordinate engineers, supervisors, or inspectors as the said Owmer's Representative may
deem proper to inspect the materials furnished and the work done under this Agreement, and to see that said
material is furnished and said work is done in accordance with the specifications therefore. The Contractor shall
furnish all reasonable aid and assistance required by the subordinate engineers, supervisors or inspectors for the
proper inspection and examination of the work. The Contractor shall regard and obey the directions and
Instructions of any subordinate engineers, supervisors or inspectors so appointed, when such directions and
instructions are consistent with the obligations of this Agreement and accompanying plans and specifications
provided, however, should the Contractor object to any orders by any subordinate engineer, supervisor or
inspector, the Contractor may within fifteen (15) calendar days make written appeal to the Owner's
Representative for its decision. In the absence of timely written objection by Contractor, as provided herein, any
and all objection or objections shall be deemed waived.
16. CONTRACTOR'S DUTY AND SUPERINTENDENCE
The Contractor shall give personal attention to the faithful prosecution and completion of this contract and shall
keep on the work, during its progress, a competent superintendent and any necessary assistants, all satisfactory
to Owner's Representative. The superintendent shall represent the Contractor in its absence and all directions
given to superintendent shall be binding as if given to the Contractor. It is expressly agreed that adequate
supervision by competent and reasonable representatives of the Contractor is essential to the proper
performance of the work and lack of such supervision shall be grounds for suspending operations of the
Contractor.
The work, from its commencement to completion, shall be under the exclusive charge and control of the
Contractor and all risk In connection therewith shall be bome by the Contractor.
The Owner or Owner's Representatives shall not be responsible for the acts or omissions of the Contractor, or
any subcontractors, or any of Contractor's agents or employees, or any other persons performing any of the
work.
17. CONTRACTOR'S UNDERSTANDING
It is understood and agreed that the Contractor has, by careful examination, satisfied itself as to the nature and
location of the work, the confirmation of the ground, the character, quality and quantity of materials to be
encountered, the character of equipment and facilities needed preliminary to and during the prosecution of the
r work, and the general and local conditions, and all other matters which in any way affect the work under the
(, contract documents. No oral agreement or conversation with any officer, agent, or employee of the Owner, or
Owner's Representative either before or after the execution of this contract, shall affect or modify any of the
r, terms or obligations herein contained. Subject to the rights of Owner as set forth in Paragraph 23 hereof, all
j modifications and/or amendments to the contract documents, shall be in writing, and executed by Owner's
Representative and Contractor.
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Unless otherwise specified herein, all loss, expense or damage to Contractor arising out of the nature of the work
to be done, or from the action of the elements, or from any unforeseen circumstance and the prosecution of the
work, shall be sustained and bome by the Contractor at its own cost and expense.
18. CHARACTER OF WORKMEN
The Contractor agrees to employ only orderly and competent men, skillful in the performance' in the type of work
required under this contract, to do the work; and agrees that whenever the Owner's Representative shall inform
Contractor in writing that any man or men on the work, are, in Owner's Representative's sole opinion,
Incompetent, unfaithful, disorderly, or otherwise unacceptable to Owner or Owner's Representative, such man or
men shall be discharged from the work and shall not again be employed on the work without the Owner's
Representative's written consent.
19. CONSTRUCTION PLANT
The Contractor shall provide all labor, tools, equipment, machinery and materials necessary in the prosecution
and completion of this contract where it Is not otherwise specifically provided that Owner shall furnish same, and
it is also understood that Owner shall not be held responsible for the care, preservation, conservation, or
protection of any materials, tools, equipment or machinery or any part of the work until it is finally completed and
accepted.
The building of structures for the housing of men or equipment will be permitted only at such places as the
Owner's Representative shall consent or direct, and the sanitary conditions of the grounds In or about such
structure shall at all times be maintained in a manner satisfactory to the Owner's Representative.
20. SANITATION
Necessary sanitary conveniences for the use of laborers on the work site, properly secluded from public .
observation, shall be constructed and maintained by the Contractor in such manner and at such points as shall
be approved by the Owner's Representative and their use shall be strictly enforced.
21. OBSERVATION AND TESTING
The Owner or Owner's Representative shall have the right at all times to observe and test the work. Contractor --
shall make necessary arrangements and provide proper facilities and access for such observation and testing at
any location wherever such work Is in preparation or progress. Contractor shall ascertain the scope of any
observation which may be contemplated by Owner or Owner's Representative and shall give ample notice as to
the time each part of the work will be ready for such observation. Owner or Owner's Representative may reject
any such work found to be defective or not in accordance with the contract documents, regardless of the stage of
Its completion or the time or place of discovery of such errors and regardless of whether Owner's Representative
has previously accepted the work through oversight or otherwise. If any such work should be covered without --
approval or consent of the Owner, it must, if requested by Owner or Owner's Representative, be uncovered for
examination at Contractor's expense. In the event that any part of the work is being fabricated or manufactured
at a location where It is not convenient for Owner or Owner's Representative to make observations of such work
or require testing of said work, then In such event Owner or Owner's Representative may require Contractor to
fumish Owner or Owner's Representative certificates of inspection, testing or approval made by persons
competent to perform such tasks at the location where that part of the work is being manufactured or fabricated.
All such tests will be in accordance with the methods prescribed by the American Society for Testing and
Materials or such other applicable organization as may be required by law or the contract documents.
If any such work which is required to be inspected, tested, or approved is covered up without written approval or
consent of the Owner or Owner's Representative, it must, if requested by the Owner or Owner's Representative, -'
be uncovered for observation and testing at the Contractor's expense. The cost of all such inspections, tests and
approvals shall be bome by the Contractor unless otherwise provided herein. Any work which fails to meet the
requirements of any such tests, Inspections or approvals, and any work which meets the requirements of any
such tests or approvals but does not meet the requirements of the contract documents shall be considered
defective, and shall be corrected at the Contractor's expense.
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Neither observations by the Owner or Owner's Representative, nor inspections, tests, or approvals made by
Owner, Owner's Representative, or other persons authorized under the contract documents to make such
inspections, tests, or approvals shall relieve the Contractor from its obligation to perform the work in accordance
with the requirements of the contract documents.
22. DEFECTS AND THEIR REMEDIES
It is expressly agreed that if the work or any part thereof, or any material brought on the site of the work for use in
the worts or selected for the same, shall be deemed by the Owner or Owner's Representative as unsuitable or not
In conformity with plans, specifications and/or contract documents, the Contractor shall, after receipt of written
notice thereof from the Owner's Representative, forthwith remove such material and rebuild or otherwise remedy
such work so that it shall be in full accordance with the contract documents. It Is further agreed that any
remedial action contemplated as hereinabove set forth shall be at Contractor's expense.
23. CHANGES AND ALTERATIONS
The Contractor further agrees that the Owner may make such changes and alterations as the Owner may see fit,
In the line, grade, form dimensions, plans or materials for the work herein contemplated, or any part thereof,
either before or after the beginning of the construction, without affecting the validity of this contract and the
accompanying bond.
If such changes or alterations diminish the quantity of the work to be done, they shall not constitute the basis for
a claim for damages, or anticipated profits on the work that may be dispensed with. If they increase the amount
of work, and the increased work can fairly be classified under the specifications, such increase shall be paid
according to the quantity actually done and at the unit price established for such work under this contract;
otherwise such additional work shall be paid for as provided under Extra Work. In case the Owner shall make
such changes or alterations as shall make useless any work already done or material already furnished or used In
said work, then the Owner shall recompense the Contractor for any material or labor so used, and for actual
expenses incurred in preparation for the work as originally planned.
24. EXTRA WORK
The term "extra work" as used in this contract shall be understood to mean and include all work that may be
required by the Owner or Owner's Representative to be done by the Contractor to accomplish any change,
j alteration or addition to the work as shown on the plans and specifications or contract documents and not
covered by Contractor's bid, except as provided under Changes and Alterations herein.
It is agreed that the Contractor shall perform all extra work under the direction of the Owner's Representative
when presented with a written work order signed by the Owner's Representative; subject, however, to the right of
the Contractor to require written confirmation of such extra work order by the Owner. It is also agreed that the
compensation to be paid to the Contractor for performing said extra work shall be determined by the following
methods:
Method (A) - By agreed unit prices; or
Method (B) - By agreed lump sum; or
Method (C) - If neither Method (A) or Method (B) be agreed upon before the extra work is
commenced, then the Contractor shall be paid the lesser of the following: (1) actual field
cost of the extra work, plus fifteen (15%) percent; or (2) the amount that would have
been charged by a reasonable and prudent Contractor as a reasonable and necessary
cost for performance of the extra work.
In the event said extra work be performed and paid for under Method (C)(1), then the provisions of this
paragraph shall apply and the "actual field cost" Is hereby defined to include the cost of all workmen, such as
foremen, timekeepers, mechanics and laborers, materials, supplies, teams, trucks, rentals on machinery and
equipment, for the time actually employed or used on such extra work, plus actual transportation charges
necessarily incurred, together with all expenses incurred directly on account of such extra work, including Social
' Security, Old Age Benefits, Maintenance Bonds, Public Liability and Property Damage and Workers'
Compensation and all other insurances as may be required by law or ordinances or directed by the Owner or
Owner's Representative, or by them agreed to. Owner's Representative may direct the form in which accounts of _
the actual field cost shall be kept and records of these accounts shall be made available to the Owner's
Representative. The Owner's Representative may also specify in writing, before the work commences, the
method of doing the work and the type and kind of machinery and equipment to be used; otherwise, these
matters shall be determined by the Contractor. Unless otherwise agreed upon, the prices for the use of —
machinery and equipment shall be determined by using 100%, unless otherwise specified, of the latest Schedule
of Equipment and Ownership Expenses adopted by the Associated General Contractors of America. Where
practical, the terms and prices for the use of machinery and equipment shall be incorporated in the written extra _
work order. The fifteen percent (15%) of the actual field cost to be paid to Contractor shall cover and
compensate Contractor for its profit, overhead, general superintendence and field office expense, and all other ,
elements of cost and expense not embraced within the actual field cost as herein defined, save that where the
Contractor's Camp or Field Office must be maintained primarily on account of such Extra Work, then the cost to —
maintain and operate the same shall be included In the "actual field cost."
No claim for extra work of any kind will be allowed unless ordered in writing by Owner's Representative. In case
any orders or instructions appear to the Contractor to involve extra work for which Contractor should receive
compensation or an adjustment in the construction time, Contractor shall prior to commencement of such extra
work, make written request to the Owner's Representative for a written order authorizing such extra work. Should
a difference of opinion arise as to what does or does not constitute extra work or as to the payment therefore, —
and the Owner's Representative insists upon its performance, the Contractor shall proceed with the work after
making written request for written order and shall keep adequate and accurate account of the actual field cost
thereof, as provided under Method (C)(1). If Contractor does not notify Owner's Representative prior to the
commencement any extra work, any claim for payment due to alleged extra work shall be deemed waived. _
25. DISCREPANCIES AND OMISSIONS
It is further agreed that it Is the intent of the contract documents that all work described in the bid, the
specifications, plans and other contract documents, is to be done for the prices quoted by the Contractor and that
such price shall include all appurtenances necessary to complete the work In accordance with the intent of these
contract documents as interpreted by Owner's Representative. Notices of any discrepancies or omissions in
these plans, specifications, or contract documents, shall be given to the Owners' Representative and a
clarification obtained before the bids are received, and if no such notice is received by the Owner's
Representative prior to the opening of bids, then it shall be deemed that the Contractor fully understands the
work to be included and has provided sufficient sums in its bid to complete the work in accordance with these
plans and specifications. If Contractor does not notify Owner's Representative prior to bidding of any
discrepancies or omissions, then it shall be deemed for all purposes that the plans and specifications are
sufficient and adequate for completion of the project. It is further agreed that any request for clarification must
be submitted no later than five (5) calendar days prior to the opening of bids.
26. RIGHT OF OWNER TO MODIFY METHODS AND EQUIPMENT
If at any time the methods or equipment used by the Contractor are found to be inadequate to secure the quality
of work with the rate of progress required under this contract, the Owner or Owner's Representative may order
the Contractor in writing to increase their safety or improve their character and efficiency and the Contractor shall
comply with such order.
If, at any time, the working force of the Contractor is inadequate for securing the progress herein specified, the
Contractor shalt, If so ordered In writing, increase its force or equipment, or both, to such an extent as to give
reasonable assurance of compliance with the schedule of progress.
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27. PROTECTION AGAINST ACCIDENT TO EMPLOYEES AND THE PUBLIC AND GENERAL INDEMNITY
The Contractor shall take out and procure a policy or policies of Workers' Compensation Insurance with an
Insurance company licensed to transact business in the State of Texas, which policy shall comply with the
Workers' Compensation laws of the State of Texas. The Contractor shall at all times exercise reasonable
precaution for the safety of employees and others on or near the work and shall comply with all applicable
provisions of federal, state and municipal laws and building and construction codes. All machinery and
equipment and other physical hazards shall be guarded in accordance with the "Manual of Accident Prevention in
Construction" of Associated General Contractors of America, except where incompatible with federal, state or
municipal laws or regulations. The Contractor, its sureties and insurance carriers shall defend, indemnify and
hold harmless the Owner and all of its officers, agents and employees against any all losses, costs, damages,
expenses, liabilities, claims and/or causes of action, whether known or unknown, fixed, actual, accrued or
contingent, liquidated or unliquidated, including, but not limited to, attomeys' fees and expenses, in connection
with, incident to, related to, or arising out of, the Contractor's or any subcontractor's, agent's or employee's, in
any manner whatsoever, omission, execution and/or supervision of this contract, and the project which is the
subject matter of this contract.
The safety precautions taken shall be the sole responsibility of the Contractor, in its sole discretion as an
Independent Contractor; inclusion of this paragraph in the Agreement, as well as any notice which may be given
by the Owners or the Owner's Representative concerning omissions under this paragraph as the work
progresses, are intended as reminders to the Contractor of its duty and shall not be construed -as any assumption
of duty to supervise safety precautions by either the Contractor or any of its subcontractors.
28. CONTRACTOR'S INSURANCE
The Contractor shall not commence work under this contract until he has obtained all insurance as required in the
General Conditions of the contract documents, from an underwriter authorized to do business in the State of
Texas and satisfactory to the City. Proof of coverage shall be furnished to the City and written notice of
cancellation or any material change will be provided ten (10) calendar days in advance of cancellation or change.
All policies of insurance,' required herein, including policies of insurance required to be provided by Contractor
and its subcontractors, shall contain a waiver of any and all of the insurer's or payor's, in the event of self-
insurance, rights to subrogation that any such insurer or payor, in the event of self-insurance, may acquire by
virtue of payment of any loss under such Insurance or self-insurance. All certificates of insurance submitted to
the City in conformity with the provisions hereof shall establish such waiver..
The Contractor shall procure and carry at its sole cost and expense through the life of this contract, insurance
protection as hereinafter specified. Coverage in excess of that specified herein also shall be acceptable. Such
insurance shall be carried with an insurance company authorized to transact business in the State of Texas and
shall cover all operations In connection with this contract, whether performed by the Contractor or a
subcontractor, or separate policies shall be provided covering the operation of each subcontractor. A certificate
of insurance specifying each and all coverages shall be submitted prior to contract execution.
The insurance certificates furnished shall name the City as an additional insured, or in the alternative,
shall be accompanied by a statement from the Contractor to the effect that no work on this particular
project shall be subcontracted. It shall be the contractors responsibility to provide to the owner all
proof of coverage insurance documents including workers compensation coverage for each
subcontractor.
A. General Liability Insurance
The contractor shall have Comprehensive General Liability Insurance with limits of $1,000,000.00
Combined Single Limit in the aggregate and per occurrence to include:
• Premises and Operations
Explosion $ Collapse Hazard
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Underground Damage Hazard
Products & Completed Operations Hazard
Contractual Liability
Independent Contractors Coverage
Personal Injury
Advertising Injury
H. Owners Protective or Contingent Public Liability Insurance and Property Damage Liability Insurance. For bodily injuries, including accidental death and or property damage, $1,000,000.00 Combined Single
Limit. This policy shall be submitted prior to contract execution. C. Comprehensive Automobile Liability Insurance
The Contractor shall have Comprehensive Automobile Liability Insurance with limits of not less than; --
Bodily Injury/Property Damage, $500,000.00 Combined Single Limit,
to include all owned and nonowned cars including: Employers Nonownership Liability Hired and
Nonowned Vehicles. The City is to be named as an additional insured on this policy for this specific job
and copy of the endorsement doing so is to be attached to the Certificate of Insurance.
D. Builders Risk Insurance/Installation Floater Insurance
The Contractor shall obtain a Builders Risk policy in the amount of 100% of the total contract price
(100% of potential loss) naming the City of Lubbock as insured.
E. Umbrella Liability Insurance
The Contractor shall have Umbrella Liability Insurance in the amount of $5,000,000.00 on all contracts
with coverage to correspond with Comprehensive General Liability and Comprehensive Automobile
Liability coverages. --
F. Workers Compensation and Employers Liability Insurance
Workers Compensation Insurance covering all employees whether employed by the Contractor or any
Subcontractor on the job with Employers Liability of at least $500,000.00.
1. Definitions:
Certificate of coverage ("certificate") - A copy of a certificate of insurance, a certificate of
authority to self -insure issued by the commission, or a coverage agreement (TWCC-81, TWCC-
82, TWCC-83, or TWCC-84), showing statutory workers' compensation insurance coverage for
the person's or entity's employees providing services on a project, for the duration of the project.
Duration of the project - includes the time from the beginning of the work on the project until the —
Contractors/person's work on the project has been completed and accepted by the governmental
entity.
Persons providing services on the project ("subcontractor' in Section [1406.096, Texas Labor ~
Code) - includes all persons or entities performing all or part of the services the Contractor has
undertaken to perform on the project, regardless of whether that person contracted directly with
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the Contractor and regardless of whether that person has employees. This includes, without
limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner -
operators, employees of any such entity, or employees of any entity which furnishes persons to
provide services on the project. "Services" include, without limitation, providing, hauling, or
delivering equipment or materials, or providing labor, transportation, or other service related to a
project. "Services" does not Include activities unrelated to the project, such as food/beverage
vendors, office supply deliveries, and delivery of portable toilets.
2. The Contractor shall provide coverage, based on proper reporting of classification codes and
payroll amounts and filing of any coverage agreements, which meets the statutory requirements
of Texas Labor Code, Section 401.011(44) for all employees of the contractor providing services
on the project, for the duration of the project.
3. The Contractor must provide a certificate of coverage to the governmental entity prior to being
awarded the contract,
4. If the coverage period shown on the Contractors current certificate of coverage ends during the
duration of the project, the Contractor must, prior to the end of the coverage period, file a new
certificate of coverage with the governmental entity showing that coverage has been extended.
5. The Contractor'shall obtain from each person providing services on the project, and provide to
the governmental entity:
(a) a certificate of coverage, prior to that person beginning work on the project, so the
governmental entity will have on file certificates of coverage showing coverage for all
persons providing services on the project; and
(b) no later than seven days after receipt by the Contractor, a new certificate of coverage .
showing extension of coverage, If the coverage period shown on the current certificate of
coverage ends during the duration of the project.
6 The Contractor shall retain all required certificates of coverage for the duration of the project and
for one year thereafter.
7. The Contractor shall notify the govemmental entity In.writing by certified mail or personal
delivery, within 10 days after the Contractor knew or should have known, of any change that
materially affects the provision of coverage of any person providing services on the project.
8. The Contractor shall post on each project site a notice, in the text, form and manner prescribed
by the Texas Workers' Compensation Commission, informing all persons providing services on
the project that they are required to be covered, and stating how a person may verify coverage
and report lack of coverage.
9. The Contractor shall contractually require each person with whom it contracts to provide services
on the project, to:
(a) provide coverage, based on proper reporting of classification codes and payroll amounts
and filing of any coverage agreements, which meets the statutory requirements of Texas
j Labor Code, Section 401.011(44) for all of its employees providing services on the
project, for the duration of the project;
(b) provide to the Contractor, prior to that person beginning work on the project, a certificate
of coverage showing that coverage is being provided for all employees of the person
providing services on the project, for the duration of the project;
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(c) provide the Contractor, prior to the end of the coverage period, a new certificate of
coverage showing extension of coverage, if the coverage period shown on the current
certificate of coverage ends during the duration of the project;
(d) obtain from each other person with whom it contracts, and provide to the Contractor:
(1) a certificate of coverage, prior to the other person beginning work on the project;
and
(2) a new certificate of coverage showing extension of coverage, prior to the end of —'
the coverage period, if the coverage period shown on the current certificate of
coverage ends during the duration of the project;
(e) retain all required certificates of coverage on file for the duration of the project and for —
one year thereafter, ,
(f) notify the governmental entity in writing by certified mail or personal delivery, within 10
days after the person knew or should have known, of any change that materially affects
the provision of coverage of any person providing services on the project; and
(g) contractually require each person with whom It contracts to perform as required by
paragraphs (a) - (g), with the certificates of coverage to be provided to the person for
whom they are providing services.
10. By signing this contract or providing or causing to be provided a certificate of coverage, the
Contractor is representing to the governmental entity that all employees of the Contractor who
will provide services on the project will be covered by worker's compensation coverage for the
duration of the project, that the coverage will be based on proper reporting of classification codes
and payroll amounts, and that all coverage agreements will be filed with the appropriate
insurance carrier or, in the case of a self -insured, with the commission's Division of Self -
Insurance Regulation. Providing false or misleading information may subject the Contractor to
administrative penalties, criminal penalties, civil penalties, or other civil actions.
11. The Contractor's failure to comply with any of these provisions is a breach of contract by the
Contractor which entitles the governmental entity to declare the contract void if the Contractor
does not remedy the breach within ten days after receipt of notice of breach from the
governmental entity.
G. Proof of Coverage
Before work on this contract is commenced, each Contractor and subcontractor shall submit to the --
Owner for approval five Certificates of Insurance covering each insurance policy carried and offered as
evidence of compliance with the above Insurance requirements, signed by an authorized representative
of the Insurance company setting forth:
(1) The name and address of the Insured.
(2) The location of the operations to which the insurance applies. —
(3) The name of the policy and type or types of Insurance In force thereunder on the date bome by
such certificate.
(4) The expiration date of the policy and the limit or limits of liability thereunder on the date bome by
such certificate.
(5) A provision that the policy may be canceled only by mailing written notice to the named insured
at the address shown In the bid specifications.
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6 A provision that written notice shall be given to the City ten days prior to any change in or
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cancellation of the policies shown on the certificate.
(7) The certificate or certificates shall be on the form (or identical copies thereof) contained in the
job specifications. No substitute of nor amendment thereto will be acceptable.
(8) If policy limits are paid, new policy must be secured for new coverage to complete project.
(9) A Contractor shall:
(a) provide coverage for its employees providing services on a project, for the duration of
the project based on proper reporting of classification codes and payroll amounts and
filling of any coverage agreements;
(b) provide a certificate of coverage showing workers' compensation coverage to the
governmental entity prior to beginning work on the project;
(c) provide the governmental entity, prior to the end of the coverage period, a new
certificate of coverage showing extension of coverage, if the coverage period shown on
the Contractor's current certificate of coverage ends during the duration of the project;
(d) obtain from each person providing services on a project, and provide to the
governmental entity:
(I) a certificate of coverage, prior to that person beginning work on the project, so
the governmental entity will have on file certificates of coverage showing
coverage for all persons providing services on the project; and
(ii) no later than seven days after receipt by the Contractor, a new certificate of
coverage showing extension of coverage, if the coverage period shown on the
current certificate of coverage ends during the duration of the project;
(e) retain all required certificates of coverage on file for the duration of the project and for
one year thereafter,
(f) notify the governmental entity in writing by certified mail or personal delivery, within 10
days after the Contractor knew or should have known, of any change that materially
affects the provision of coverage of any person providing services on the project;
(g) post a notice on each project site informing all persons providing services on the project
that they are required to be covered, and stating how a person may verify current
coverage and report failure to provide coverage. This notice does not satisfy other
posting requirements imposed by the Texas Workers Compensation Act or other
commission rules. This notice must be printed with a title in at least 30 point bold type
and text in at least 19 point normal type, and shall be in both English and Spanish and
any other language common to the worker population. The text for the notices shall be
the following text provided by the commission on the sample notice, without any
additional words or changes:
REQUIRED WORKERS'COMPENSATION COVERAGE
"The law requires that each person working on this site or providing services
related to this construction project must be covered by workers' compensation
insurance. This includes persons providing, hauling, or delivering equipment or
materials, or providing labor or transportation or other service related to the —
projec4 regardless of the Identity of their employer or status as an employee."
"Cali the Texas Workers' Compensation Commission at 51V440-3789 to receive
information of the legal requirements for coverage, to verify whether your
employer has provided the required coverage, or to report an employer's failure to
provide coverage;" and
(h) contractually require each person with whom it contracts to provide services on a project,
to:
(I) provide coverage based on proper reporting of classification codes and payroll
amounts and filing of any coverage agreements for all of its employees
providing services on the project, for the duration of the project;
(ii) provide a certificate of coverage to the Contractor prior to that person beginning
work on the project;
Oil) include in all contracts to provide services on the project the following language:
"By signing this contract or providing or causing to be
provided a certificate of coverage, the person signing this
contract is representing to the governmental entity that all
employees of the person signing this contract who will
provide services on the project will be covered by workers'
compensation coverage for the duration of the project, that
the coverage will be based on proper reprinting of
classification codes and payroll amounts, and that all _
coverage agreements will be filed with the appropriate
insurance carrier or, in the case of a self -insured, with the
commission's Division of Self -Insurance Regulation.
Providing false or misleading information may subject the
Contractor to administrative penalties, criminal penalties,
civil penalties, or other civil actions.";
(Iv) provide the Contractor, prior to the end of the coverage period, a new certificate
of coverage showing extension of coverage, If the coverage period shown on the
current certificate of coverage ends during the duration of the project;
(v) obtain from each other person with whom it contracts, and provide to the
Contractor.
(1) a certificate of coverage, prior to the other person beginning work on the
project; and
(2) prior to the end of the coverage period, a new certificate of coverage
showing extension of the coverage period, if the coverage period shown
on the current certificate of coverage ends during the duration of the
project; .—
(vi) retain all required certificates of coverage on file for the duration of the project
and for one year thereafter, _
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(vii) notify the governmental entity in writing by certified mail or personal delivery,
within 10 days after the person knew or should have known, of any change that
materially affects the provision of coverage of any person providing services on
the project; and
(viii) contractually require each other person with whom it contracts, to perform as
required by paragraphs (i)4viii), with the certificate of coverage to be provided
to the person for whom they are providing services.
29. DISABLED EMPLOYEES
Contractors having more than fifteen (15) employees agree to comply with the Americans with Disabilities Act of
1990, and agree not to discriminate against a qualified individual with a disability because of the disability of such
Individual in regard to job application procedures, the hiring, advancement, or discharge of employees, employee
compensation, job training, and other terms, conditions, and privileges of employment.
30. PROTECTION AGAINST CLAIMS OF SUBCONTRACTORS LABORERS MATERIALMEN AND
FURNISHERS OF MACHINERY, EQUIPMENT AND SUPPLIES
Without limiting, in any way, manner or form, the indemnity provided by Contractor in paragraph 27 hereof, the
Contractor agrees that it will indemnify and save the Owner and all of its officers, agents and employees,
harmless against any and all claims, liabilities, losses, damages, expenses and causes of action arising out of, in
any way, manner or form, the demands of subcontractors, laborers, workmen, mechanics, materialmen and
furnishers of machinery and parts thereof, equipment, power tools, and supplies, incurred in the performance of
this contract and the project which is the subject matter of this contract. When Owner so desires, the Contractor
shall furnish satisfactory evidence that all obligations of the nature hereinabove designated have been paid, _
discharged or waived.
If during the progress of the work, Contractor shall allow any Indebtedness to accrue for work furnished by any of
those designated in the preceding paragraph and shall fail to pay and discharge any such indebtedness within
five (5) days after demand is made, then Owner may, during the period for which such indebtedness shall remain
unpaid, in addition to any statutory retainage rights it may have, withhold from the unpaid portion of this contract,
a sum equal to the amount of such unpaid indebtedness or may apply the sum so withheld to discharge any such
Indebtedness.
31. PROTECTION AGAINST ROYALTIES OR PATENT INVENTION
The Contractor shall pay all royalties and license fees, and shall provide for the use of any design, device,
material or process covered by letters patent or copyright by suitable legal agreement with the Patentee or owner
thereof. Without limiting, In any way, manner or form, the indemnity provided by Contractor in paragraph 27
r- hereof, the Contractor shall defend all suits or claims for Infringement of any patent or copyrights and shall
Indemnify and save the Owner, and all of its officers, agents and employees harmless from any loss on account
thereof, except that Owner shall defend all such suits and claims and shall be responsible for all such loss when
a particular design, device, material or process or the product of a particular manufacturer or manufacturers is
specified or required In these contract documents by Owner, provided, however, if choice of alternate design,
device, material or process is allowed to the Contractor, then Contractor shall Indemnify and save Owner, and all
of its officers, agents and employees harmless from any loss on account thereof. Notwithstanding anything
rr herein to the contrary, if the material or process specified or required by Owner and/or this contract is an
infringement, the Contractor shall be responsible for such loss unless it gives written notice of such infringement
to the Owner's Representative prior to bidding.
32. LAWS AND ORDINANCES
The Contractor shall at all times observe and comply with all federal, state and local laws, ordinances and
regulations, which in any manner affect the contract or the work, and without limiting, in any way, manner or
form, the indemnity provided by Contractor in paragraph 27 hereof, Contractor shall indemnify and save
harmless the Owner, and all of its officers, agents, and employees against any claims arising from the violation
of any such laws, ordinances, and regulations, whether by the Contractor, Its employees, or subcontractors. If
the Contractor observes that the plans and specifications are at variance therewith, he shall notify the Owner's
Representative in writing prior to bidding and any necessary changes shall be adjusted as provided in the
contract for changes in the work. In the absence of timely written notification to Owner's Representative of such
variance or variances within said time, any objection and/or assertion that the plans and specifications are at
variance with any federal, state or local laws, ordinances or regulations shall be deemed waived. If the
Contractor, its employees or subcontractors perform any work contrary to such laws, ordinances, rules and
regulations, and without such notice to the Owner's Representative, Contractor shall bear all costs arising
therefrom.
The Owner is a municipal corporation of the State of Texas and the law from which it derives its powers, insofar
as the same regulates the objects for which, or the manner in which, or the conditions under which the Owner
may enter into contracts, shall be controlling, and shall be considered as part of this contract to the same effect _
as though embodied herein.
33. SUBCONTRACTING
The Contractor agrees that it will retain personal control and will give its personal attention to the fulfillment of
this contract. The Contractor further agrees that subletting of any portion or feature of the work, or materials _
required in the performance of this contract, shall not relieve the Contractor from its full obligations to the Owner,
as provided by the contract documents.
34. TIME FOR SUBSTANTIAL COMPLETION AND LIQUIDATED DAMAGES
It is hereby understood and mutually agreed by and between the Contractor and the Owner, that the date of
beginning and time for completion as specified in the contract documents, of work to be done hereunder are
essential conditions of this contract; and it is further mutually understood and agreed that the work embraced in this contract shall be commenced as provided in the contract documents.
If the Contractor should neglect, fail, or refuse to substantially complete the work within the time herein specified,
then the Contractor does hereby agree as part of the consideration for the awarding of this contract, the Owner
may withhold permanently from Contractor's total compensation, the sum of $200.00 (TWO HUNDRED
DOLLARS) PER DAY, not as a penalty, but as liquidated damages for the breach of the contract as herein set
forth for each and every working day that the Contractor shall be in default after the time stipulated for
substantially completing the work.
It is expressly understood and agreed, by and between Contractor and the Owner, that the time for the
substantial completion of the work described herein is reasonable time for the completion of the same, taking into
consideration the averageclimatic range and conditions and usual Industrial conditions prevailing in this locality.
The amount is fixed and agreed upon by and between the Contractor and the Owner because the actual
damages the Owner would sustain in such event would be difficult and/or impossible to estimate, however, the
amount agreed upon herein Is a reasonable forecast of the amount necessary to render just compensation to
Owner, and is expressly agreed to be not disproportionate to actual damages as measured at time of breach.
IT IS FURTHER AGREED AND UNDERSTOOD BETWEEN THE CONTRACTOR AND OWNER THAT TIME IS
OF THE ESSENCE OF THIS CONTRACT.
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35. TIME AND ORDER OF COMPLETION
It is the meaning and intent of this contract, unless otherwise herein specifically provided, that the Contractor
shall be allowed to prosecute Its work at such time and sessions, in such order of precedence, and in such
manner as shall be most conductive to economy of constriction; provided, however, that the order and time of
prosecution shall be such that the work shall be substantially completed as a whole and in part, in accordance
with this contract, the plans and specifications, and within the time of completion designated in the bid; provided,
also, that when the Owner is having other work done, either by contract or by Its own force, the Owner's
Representative may direct the time and manner of constructing work done under this contract so that conflicts
will be avoided and the construction of the various works being done for the Owner shall be harmonized.
The Contractor shall submit, at such times as may reasonably be requested by the Owner's Representative,
schedules which shall show the order in which the Contractor intends to carry on the work, with dates at which the
Contractor will start the several parts of the work and estimated dates of completion of the several parts.
36. TIME OF PERFORMANCE
The Contractor agrees that it has submitted its bid in full recognition of the time required for the completion of
this project, taking into consideration the average climatic range and industrial conditions prevailing in this
locality, and has considered the liquidated damage provisions of paragraph 34 hereinabove set forth and
expressly agrees that it shall not be entitled to, nor wail it request, an extension of time on this contract, except
when its work has been delayed by an act or neglect of the Owner, Owner's Representative, employees of the
Owner or other contractors employed by the Owner, or by changes ordered In the work, or by strike, walkouts,
acts of God or the public enemy, fire or flood. Any request for extension shall be In writing with the written
request for same setting forth all justifications, in detail, for the request, and submitted to Owner's Representative
within twenty (20) calendar days of the occurrence of the event causing said delay. A failure by Owner's
Representative to affirmatively grant the extension no later than twenty (20) calendar days of written submission
by Contractor shall be deemed a denial, and final. Further, in the absence of timely written notification of such
delay and request for extension, as provided herein, any request for extension by Contractor shall be deemed
waived.
37. HINDRANCE AND DELAYS
In executing the contract, the Contractor agrees that in undertaking to complete the work within the time herein
fixed, Contractor has taken into consideration and made allowances for all hindrances and delays Incident to
such work, whether growing out of delays due to unusual and unanticipated circumstances, difficulties or delays
in securing material or workmen, or any other cause or occurrence. No charge shall be made by the Contractor
for hindrance or delays from any cause during the progress of any part of the work embraced in this contract
except where the work is stopped by order of the Owner or Owner's Representative for the Owner's convenience,
In which event, such expense as in the sole judgment of the Owner's Representative that is caused by such
stoppage shall be paid by Owner to Contractor.
38. QUANTITIES AND MEASUREMENTS
( No extra or customary measurements of any kind will be allowed, but the actual measured or computed length,
area, solid contents, number and weight only shall be considered, unless otherwise specifically provided. In the
event this contract Is let on a unit price basis, then Owner and Contractor agree that this contract, Including the
specifications, plans and other contract documents are intended to show clearly all work to be done and material
to be furnished hereunder. Where the estimated quantities are shown, and only when same are expressly stated
to be estimates, for the various classes of work to be done and material to be furnished under this contract, they
are approximate and are to be used only as a basis for estimating the probable cost of the work and for
comparing their bids offered for the work. In the event the amount of work to be done and materials to be
furnished are expressly stated to be estimated, and only when same are expressly stated to be estimated, it is
understood and agreed that the actual amount of work to be done and the materials to be furnished under this
contract may differ somewhat from these estimates, and that where the basis for payment under this contract Is
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the unit price method, payment shall be for the actual amount of work done and materials furnished on the
project.
39. PROTECTION OF ADJOINING PROPERTY
The Contractor shall take proper means to protect the adjacent or adjoining property or properties in any way
encountered, which maybe injured or seriously affected by any process of construction to be undertaken under
this agreement, from any damage or injury by reason of said process of construction; and Contractor shall be
liable for any and all claims for such damage on account of his failure to fully protect all adjacent property.
Without limiting, in any way, manner and form, the indemnity provided by Contractor In paragraph 27 hereof, the —
Contractor agrees to Indemnify, save and hold harmless the Owner, and any of its officers, agents and
employees, against any and all claims or damages due to any injury to any adjacent or adjoining property,
related to, arising from or growing out of the performance of this contract. _
40. PRICE FOR WORK
In consideration of the furnishing of all necessary labor, equipment and material and the completion of all work
by the Contractor, and on the delivery of all materials embraced in this contract in full conformity with the
specifications and stipulations herein contained, the Owner agrees to pay the Contractor the price set forth in the
bid proposal attached hereto, which has been made a part of this contract, and the Contractor hereby agrees to —
receive such price in full for furnishing all materials and all labor required for the aforesaid work, also, for all
expenses incurred by Contractor and for well and truly performing the same and the whole thereof in the manner
and according to this agreement, the attached specifications, plans, contract documents and requirements of
Owner's Representative.
41. PAYMENTS
No payments made or certificates given shall be considered as conclusive evidence of the performance of the .
contract, either wholly or in part, nor shall any certificate or payment be considered as acceptance of defective
work. Contractor shall at any time requested during the progress of the work furnish the Owner or Owner's
Representative with a verifying certificate showing the Contractor's total outstanding indebtedness in connection
with the work. Before final payment is made, Contractor shall satisfy Owner, by affidavit or otherwise, that there
are no outstanding liens against Owner's premises by reason of any work under the contract. Acceptance by
Contractor of final payment of the contract price shall constitute a waiver of all claims against Owner, Owner's
agents and employees, which have not theretofore been timely filed as provided in this contract.
42. PARTIAL PAYMENTS
On or before the tenth day of each month, the Contractor shall submit to Owner's Representative an application
for partial payment or, If the Contractor does not submit such application, the Owner's Representative shall
determine the amount to be partially paid. Owner's Representative shall review said application for partial
payment if submitted, and the progress of the work made by the Contractor and if found to be in order, shall
prepare a certificate for partial payment showing as completely as practical the total value of the work done by
the Contractor up to and including the last day of the preceding month. The determination of the partial payment
by the Owner's Representative shall be in accordance with Paragraph 14 hereof.
The Owner shall then pay the Contractor on or before the fifteenth day of the current month the total amount of
the Owner's Representative's Certificate of Partial Payment, less 5% of the amount thereof, which 5% shall be
retained until final payment, and further, less all previous payments and all further sums that may be retained by
Owner under the terms of the contract documents.
Any partial payment made hereunder shall not constitute a waiver by the Owner of any and all other rights to
enforce the express terms of the contract documents, and all remedies provided therein, as to any and all work
performed, to be performed and/or materials delivered hereunder, including, but limited to, work to which said
partial payment is attributable. —
43. SUBSTANTIAL COMPLETION
Contractor shall give Owner's Representative written notice of substantial completion. Within thirty-one (31)
working days after the Contractor has given the Owner's Representative written notice that the work has been
substantially completed, the Owner's Representative and/or the Owner shall inspect the work and within said
time, if the work be found to be substantially completed In accordance with the contract documents, the Owner's
Representative shall Issue to the Owner and Contractor a certificate of substantial completion. Notwithstanding
the Issuance of a certificate of substantial completion, Contractor shall proceed with diligence to finally complete
the work within the time provided In this contract.
44. FINAL COMPLETION AND PAYMENT
The Contractor shall give written notice to Owner's Representative of final completion. Upon written notice of
final completion, the Owner's Representative shall proceed to make final measurement to determine whether
final completion has occurred. If the Owner's Representative determines final completion has occurred, Owner's
Representative shall so certify to the Owner. Upon certification by Owner's Representative of final completion,
Owner shall pay to the Contractor on or before the 31st working day after the date of certification of final
completion, the balance due Contractor under the terms of this agreement. Neither the certification of final
completion nor the final payment, nor any provisions in the contract documents shall relieve the Contractor of the
obligation for fulfillment of any warranty which may be required In the contract documents and/or any warranty or
warranties Implied by law or otherwise.
45. CORRECTION OF WORK
Contractor shall promptly remove from Owner's premises all materials condemned by the Owner's
Representative on account of failure to conform to the contract documents, whether actually incorporated in the
work or not, and Contractor shall at Its own expense promptly replace such condemned materials with other
materials conforming to the requirements of the contract documents. Contractor shall also bear the expense of
restoring all work of other contractors damaged by any such removal or replacement. If Contractor does not
remove and replace any such condemned work within a reasonable time after a written notice by the Owner or
the Owner's Representative, Owner may remove and replace it at Contractor's expense.
Neither the final payment, nor certification of final completion or substantial completion, nor any provision in the
contract documents shall relieve the Contractor of responsibility for faulty materials or workmanship, and
Contractor shall remedy any defects due thereto and pay for any damage to other work resulting therefrom,
which shall appear within a period of one (1) year from the date of certification of final completion by Owner's
Representative.
46. PAYMENT WITHHELD
The Owner or Owner's Representative may, on account of subsequently discovered evidence, withhold or nullify
the whole or part of any certification to such extent as may be necessary to protect itself from loss on account of:
(a) Defective work not remedied and/or work not performed.
(b) Claims filed or reasonable evidence Indicating possible filing of claims.
(c) Failure of the Contractor to make payments promptly to subcontractors or for materials or labor.
(d) Damage to another contractor.
When the above grounds are removed, or the Contractor provides a surety bond satisfactory to the Owner, in the
amount withheld, payment shall be made for amounts withheld because of them.
47. CLAIM OR DISPUTE
It is further agreed by both parties hereto that all questions of dispute or adjustment presented by the Contractor
shall be in writing and filed with the Owner's Representative within fifteen (15) calendar days after the Owner's
Representative has given any direction, order or instruction to which the Contractor desires to take exception.
Timely written notice of dispute as provided in this contract of any decision by Owner's Representative or Owner
shall be a condition precedent to the bringing and/or assertion of any action or claim by Contractor of any right
under this Contract. If the matters set forth in the notice of dispute are not granted or otherwise responded to by
Owner's Representative within fifteen (15) calendar days of receipt of notice of dispute by Owner's
Representative, said objections shall be deemed denied. Any decision by the Owner's Representative, or
deemed denial by the Owner's Representative, shall be final and conclusive in the absence of fraud. It is further
agreed that the acceptance by the Contractor of the final payment shall be a bar to any and all claims of the
Contractor, and constitute a waiver of the right to assert any claim against Owner, Owner's agents and
employees and Owner's Representative, by Contractor.
48. NON-COMPLIANCE AND/OR ABANDONMENT BY CONTRACTOR
In case the Contractor should (1) abandon and fail or refuse to resume work within fifteen (15) calendar days
after written notification from the Owner or the Owner's Representative, or (2) if the Contractor fails to comply
with the written orders of the Owner's Representative, when such orders are consistent with this contract, then
the Surety on the bond shall be notified in writing and directed to complete the work and a copy of said notice
shall be delivered to the Contractor. In the event a bond is not required by law, or otherwise obtained by the
Contractor, no further notice of such non-compliance to Contractor shall be required.
After receiving said notice of abandonment or non-compliance , the Contractor shall not remove from the work
any machinery, equipment, tools, materials or supplies then on the job,- but the same, together with any materials
and equipment under the contract for work, may be held for use on the work by the Owner or the Surety of the
Contractor, or another contractor, in completion of the work; and the Contractor shall not receive any rental or
credit therefore (except when used in connection with Extra Work, where credit shall be allowed as provided for
under paragraph 24 of this contract); it being understood that the use of such equipment and materials will
ultimately reduce the cost to complete the work and be reflected in the final settlement.
In the event the Contractor, or Surety, whichever is applicable, should fail to commence compliance with the
notice hereinbefore provided within ten (10) calendar days after service of such notice, and/or shall fail to
proceed with diligence to complete the project as contemplated and in compliance with all terms and provisions
of the contract documents, then the Owner may exercise any and all remedies available to it pursuant to law,
contract, equity or otherwise, including, but not limited to, providing for completion of the work in either of the
following elective manners:
(a) The Owner may employ such force of men and use of machinery, equipment, tools, materials and
supplies as said Owner may deem necessary to complete the work and charge the expense of such
labor, machinery, equipment, tools, materials and supplies to said Contractor, and the expense so
charged shall be deducted and paid by the Owner out of such moneys as may be due, or that may
thereafter at any time become due to the Contractor under and by virtue of this Agreement. In case such
expense is less than the sum which would have been payable under this contract, if the same had been
completed by the Contractor, then said Contractor shall receive the difference. In case such expense is
greater than the sum which would have been -payable under this contract, if the same had been
completed by said Contractor, then the Contractor and/or its Surety shall pay the amount of such excess
to the Owner; or
(b) The Owner, under sealed bids, after notice published as required by law, at least twice in a newspaper
having a general circulation in the County of location of the work, may let the contract for the completion
of the work under substantially the same terms and conditions which are provided in this contract. In
case of any increase in cost to the Owner under the new contract as compared to what would have been
the cost under this contract, such increase shall be charged to the Contractor and the Surety shall be and
remain bound therefore. Should the cost to complete any such new contract prove to be less than that
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which would have been the cost to complete the work under this contract, the Contractor or his Surety
shall be credited therewith.
In the event the Owner's Representative elects to complete the work, as described above, when the work shall
have been finally completed, the Contractor and his Surety shall be so notified and certification of completion as
provided In paragraph 44 hereinabove set forth, shall be issued. A complete itemized statement of the contract
accounts, certified to by Owner's Representative as being correct shall then be prepared and delivered to
Contractor and his Surety, if applicable, whereon the Contractor or his Surety, or the Owner as the case may be,
shall pay the balance due as reflected by said statement within 30 days after the date of certification of
completion.
In the event the statement of accounts shows that the cost to complete the work is less than that which would
.have been the cost to the Owner had the work been completed by the Contractor under the terms of this
contract, or when the Contractor and/or his Surety, if applicable, shall pay the balance shown to be due by them
to the Owner, then all machinery, equipment, tools, materials or supplies left on the site of the work shall be
turned over to the Contractor and/or his Surety, If applicable. Should the cost to complete the work exceed the
contract price, and the Contractor and/or his Surety, if applicable, fail to pay the amount due the Owner within the
time designated hereinabove, and there remains any machinery, equipment, tools, materials or supplies on the
site of the work, notice thereof, together with an Itemized list of such equipment and materials shall be mailed to
the Contractor and his Surety, if applicable, at the respective addresses designated in this contract; provided,
however, that actual written notice given in any manner will satisfy this condition. After mailing, or other giving of
such notice, such property shall be held at the risk of the Contractor and his Surety, if applicable, subject only to
the duty of the Owner to exercise ordinary care to protect such property. After fifteen (15) calendar days from
the date of said notice the Owner may sell such machinery, equipment, tools, materials or supplies and apply the
net sum derived from such sale to the credit of the Contractor and his Surety, if applicable. Such sale may be
made at either public or private sale, with or without notice, as the Owner may elect. The Owner shall release
any machinery, equipment, tools, materials, or supplies which remain on the jobsite and belong to persons other
than the Contractor or his Surety, if applicable, to their proper owners.
The remedies provided to Owner by law, equity, contract, or otherwise, shall be cumulative, to the extent
permitted by law. It is expressly agreed and understood that the exercise by Owner of the remedies provided in
this paragraph shall not constitute an election of remedies on the part of Owner, and Owner, irrespective of its
exercise of remedies hereunder, shall be entitled to exercise concurrently or otherwise, any and all other
remedies available to it, by law, equity, contract or otherwise, including but not limited to, liquidated damages, as
provided in paragraph 34, hereinabove set forth.
49. LIMITATION ON CONTRACTOR'S REMEDY
I The remedies of Contractor hereunder shall be limited to, and Owner shall be liable only for, work actually
performed by Contractor and/or its subcontractors as set forth in the contract documents, and Owner shall not be
liable for any consequential, punitive or indirect loss or damage that Contractor may suffer in connection with the
project which is the subject matter of this contract.
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50. BONDS
The successful bidder will be required to furnish a performance bond in accordance with Chapter 2253,
Government Code, in the amount of 100% of the total contract price in the event that said contract price exceeds
$100,000 and the successful bidder will be required to furnish a payment bond in accordance with Chapter 2253,
Government Code, in the amount of 100% of the total contract price in the event that said contract price exceeds
$25,000. All bonds, If required, shall be submitted on forms supplied by the Owner, and executed by an
approved Surety Company authorized to do business in the State of Texas. It is further agreed that this contract
shall not be In effect until such bonds are so furnished.
51. SPECIAL CONDITIONS
In the event special conditions are contained herein as part of the contract documents and said special
conditions conflict with any of the general conditions contained in this contract, then in such event the special
conditions shall control.
52. LOSS OR EXPENSE DUE TO UNUSUAL OR UNANTICIPATED CIRCUMSTANCES
Unless otherwise specified herein, all loss, expense or damage to the Contractor arising out of the nature of the
work to be done, or from the action of the elements, or from any unforeseen circumstance or from unusual
obstructions or difficulties, naturally occurring, man made or otherwise, which may be encountered in the
prosecution of the work, shall be sustained and borne by the Contractor at his own cost and expense.
53. INDEPENDENT CONTRACTOR
Contractor is, and shall remain, an independent contractor with full, complete and exclusive power and authority
to direct, supervise, and control its own employees and to determine the method of the performance of the work
covered hereby. The fact that the Owner or Owner's Representative shall have the right to observe Contractor's
work during Contractor's performance and to carry out the other prerogatives which are expressly reserved to
and vested in the Owner or Owner's Representative hereunder, is not intended to and shall not at any time
change or effect the status of the Contractor as an independent contractor with respect to either the Owner or
Owner's Representative or to the Contractor's own employees or to any other person, firm, or corporation.
54. CLEANING UP
The Contractor shall at all times.keep the premises free from accumulation of debris caused by the work, and at the completion of the work Contractor shall remove all such debris and also Its tools, scaffolding, and surplus
materials and shall leave the work room clean or its equivalent. The work shall be left in good order and
condition. In case of dispute Owner may remove the debris and charge the cost to the Contractor.
55. HAZARDOUS SUBSTANCES AND ASBESTOS
Hazardous Substances (herein so called), as defined in the Comprehensive Environmental Response,
Compensation, and Liability Act (42 U.S.C.S. §9601(14)) and the regulations promulgated thereunder, as same
may be amended from time to time, hydrocarbons or other petroleum products or byproducts and/or asbestos, in
any form, shall not (1) be utilized, in any way, manner or form, in the construction of, or incorporation into, the
Project; or (ii) be brought upon, placed, or located, by any party, on the Project site, or any other property of the
City, without the written consent of the Owner's Representative. If Contractor believes that the utilization of a
Hazardous Substance, hydrocarbons or other petroleum products or byproducts and/or asbestos is necessary in
the construction of the Project, or that it Is necessary to place and/or otherwise locate upon the site of the Project
or other property of the City, a Hazardous Substance, hydrocarbons or other petroleum products or byproducts
and/or asbestos, Contractor shall notify the Owner's Representative, and request consent therefrom, at least
twenty (20) days prior to such action. Owner's Representative may grant or deny the request of Contractor and
provide whatever requirements such consent, If granted, is conditioned upon, in its sole and absolute discretion.
If the request of Contractor is not granted, or otherwise not responded to, by Owner's Representative within five
(5) days of the receipt of said request, said request shall be deemed to be denied.
In the event Owner's Representative shall consent to the request of Contractor, Contractor shall be responsible
for ensuring that all personnel involved in the Project are (I) trained for the level of expertise required for proper
performance of the actions contemplated by this Contract and, in particular, In all aspects of handling, storage, L
disposal and exposure of Hazardous Substances, hydrocarbons or other petroleum products or byproducts and/or
asbestos; and (Ii) are provided and utilize all protective equipment, including without limitation, personal
protective gear, necessary to provide protection from exposure to Hazardous Substances, hydrocarbons or other
petroleum products or byproducts and/or asbestos. -
CURRENT WAGE DETERMINATIONS
Resolution No. 5121
March 14, 1996
Item #19
RESOLUTION
is WHEREAS, the City Council has heretofore established the general prevailing rate of
i: per them wages for each craft or type of workmen or mechanics needed to execute public
works contracts for the City of Lubbock in accordance with the provisions of Vernon's
Ann.Civ.St., Art. 5159a; and
WHEREAS, such wage rates were established by Resolution No. 719 enacted February
12, 1981, updated by Resolution No. 1590 enacted February 23, 1984, and further updated by
Resolution No. 2502 enacted January 8, 1987; and
WHEREAS, such rates need to be updated at the present time in order to reflect the
current prevailing rate of per them wages; NOW THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the general prevailing rate of per them wages for public works contracts shall be
as set forth in the following named exhibits, which exhibits shall be attached hereto and made
a part hereof for all intents and purposes:
Exhibit A: Building Construction Trades
Exhibit B: Paving and Highway Construction
Exhibit C. Overtime Rate
Exhibit D: Weekend and Holiday Rate
PO
Such wage rates are hereby found and declared to be the general prevailing rate of per them
wages in all localities where public works are undertaken on behalf of the City of Lubbock and
such wage rates shall be included in all public works contracts as provided by law.
Passed by the City Council this 14th
I ATTEST:
Betty M. Jdfinson, City Secretary
APPROVED AS TO CONTENT:
Mary AndrWws, Managing Director of
Human Resources
APPROVED AS TO FORM:
i
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a old Willard, Assistant City Attorney
HW Aa/ccdocs/pubworks.res
February 14, 1996
EXHIBIT A
City of Lubbock
Building Construction Trades
Prevailing Rates
Acoustical Ceiling Installer
Air Conditioner Installer
Air Conditioner Installer -Helper
Asbestos Worker
Asbestos Supervisor
Bricklayer
Bricklayer -Helper
Carpenter
Carpenter -Helper
Cement Finisher
Drywall Hanger
Electrician
Electrician -Helper
Equipment Operator -Heavy
Equipment Operator -Light
Floor Installer
Glazier
Insulator-Piping/Boiler
Insulator -Helper
Iron Worker
Laborer -General
Mortar Mixer
Painter
Plumber
Plumber -Helper
Roofer
Roofer -Helper
Sheet Metal Worker
Sheet Metal Worker -Helper
Welder -Certified
Houriy Rate
10.00
11.00
5.50
8.00
11.00
11.00
6.00
11.00
6.00
7.50
10.00
13.00
6.00
8.50
7.50
8.50
8.00
9.00
5.50
8.00
5.50
5.50
9.50
10.50
6.00
8.00
5.50
8.75
5.50
10.00
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XTrM1T B
Paving and Highway Construction
4
Prevailing Wage Rates
'
Craft
Hourly Rate
Asphalt Heateiman
6.00
Asphalt Shoveler
S.so
Concrete Finisher
7.35
Concrete Finisher -Helper
5.75
Electrician
10.50
r"
Flagger
5.50
Form Setter
6.50
Form Setter -Helper
5.50
rLaborer
-General
5.50
Laborer -Utility
6.25
Mechanic
Mechanic -Helper
7.25
5.50
Power Equipment Operators
Asphalt Paving Machine
7.00
Bulldozer
7.00
Concrete Paving Machine
7.00
Front End Loader
6.50
Heavy Equipment Operator
7.00
Light Equipment Operator
6.50
Motor Grader Operator
8.50
r
Roller
6.00
Scraper
6.50
Tractor
6.50
Truck Driver -Light
6.00
Truck Driver -Heavy
6.50
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Prevailing Wage Rates
Overtime Rate
The rate for overtime ('in excess of forty hours per week) is 1 1/2 times base rate.
EXHIBIT D
Prevailing Wage Rates
. Weekend and Holiday Rate
r• The rate for weekend and holiday is 1 1/2 times base rate.
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SPECIFICATIONS
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City of Lubbock
Berl Huffinan Vertical TVhine
Variable Speed Prefabdcated Pwnp St a im Spe6ficafi m
Part 1 - General
1.00 General. To provide a single source responsibility for the manufacture, warranty, service and operation
of a preengineered, prefabricated, skid mounted, fully automatic variable speed pumping system (systems), wet
well, and inlet structure for turf irrigation. The pumping system shall automatically maintain a constant discharge
pressure regardless of varying flow demands within the station rating. The wet well shall provide the pump station
with the necessary volume needed by the facility, taking into account the hydraulics of the lake, and will provide
protection from micro- and macro -debris from the source -water lake (to prevent clogging and maintain a constant
volume). The pumping system shall conform to the following specifications and the manufacturer should consider
any referenced manufacturer or model number for the sole purpose of establishing a quality or parameter. A source
or item that has demonstrated superior quality and capabilities may be provided with prior approval of the Engineer.
This specification covers the minimum requirements, however, it should not be construed as all inclusive. It is the
successful vendor's responsibility to include all necessary appurtenances to provide for a complete, automatic,
smooth operating, and reliable pumping system. The manufacturer shall supply a complete set of general
arrangement drawings, electrical power schematics, and control schematics in the operations & service manual. The
pump station shall be completely installed and operational eighty (80) days after Notice To Proceed.
1.10 Manufacturer. The pumping system shall be of the type manufactured by Flowtronix PSI Ltd., Dallas,
Texas, U.S.A.; SyncroFlo, Inc., Norcross, Georgia, USA, Commercial Pump Service, Swanton, Ohio, USA, or
equal, approved by the purchaser 5 working days prior to bid opening. The station shall be of the model number
and capacities as shown in the attached technical data sheet. For consideration of a proposed equal system, the
contractor shall furnish the following data to the engineer at least 5 working days prior to the date of the bid
opening:
• A complete specification for the pumping system proposed as an equal.
• A statement of full conformance to the following specifications signed by an officer of the manufacturer.
• A general arrangement drawing showing overall dimensions and all piping layouts.
• Complete submittal data for all major equipment (pumps, motors, filter, variable frequency drive (VFD),
programmable controllers (PLC), valves, and motor starters).
• An electrical schematic showing power wiring.
• Installation list of 200 golf course (or similar) variable frequency drive pumping systems that have been in
operation for a minimum of 3 years. The station manufacturer shall have at least 5 years experience building
pre-engineered/pre-fabricated pump stations with programmable controllers and variable frequency drives.
• Location of closest VFD factory trained service centers.
• Manufacturer's electrical control panel U.L. file number.
• Manufacturer's complete pump station U.L. file number.
• Insurance Clause Requirements: General Liability $1,000,000; Any auto $500,000; Umbrella policy
$5,000,000; Statutory Workers Comp. $500,000; Waiver of Subrogation required on all coverages. The City of
Lubbock named as additional insured on auto and general liability.
Part 2 - Mechanical
2.10 Scope. Pump station shall be a completely skid mounted vertical turbine VFD pump station built by a
single manufacturer. All equipment including but not limited to pumps, motors, piping, filters, valves,
instrumentation and controls shall be mounted on a common structural steel base to form a complete operating
pumping station.
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instrumentation and controls shall be mounted on a common structural steel base to form a complete operating
pumping station.
2.15 Station base. The pump station base shall be designed and fabricated to provide proper structural support
for all attached equipment. The base shall supply sufficient rigidity to withstand the stresses of reasonable and
competent transportation to site, off loading, installation, and operation. Main structural members shall be
constructed from heavy weight channel or I-beam steel. Provisions shall be made in the station base for off-loading
and handling the station at the site of installation. Base shall include 1/4" checkered deck plate and 1" steel plate
mounted under pump discharge heads. All 1/4" deck plate and 1" steel plate shall be 100% seal welded to main
structural members. Skip welding is not acceptable. The pump steel skid shall completely cover the wet well with
integral access hatches. Wet well access shall be made of 1/4" deck plate. Critical frequency of complete pump
station shall be above operating frequencies.
2.20 Discharge Piping. All piping shall be constructed from ASTM A105 schedule 40 pipe or heavier as
required to maintain a 3 to 1 .pressure safety factor (including 1/16"corrosion allowance). All piping shall be
hydrostatically tested to 150% of maximum shutoff pressure.
2.30 Paint. Structural steel, attached piping, and supports shall be grit -blasted with #50 steel grit per SSPC-10
to a near white metal condition. The cleaned steel surface shall be immediately thereafter be primed with an
industrial grade primer to thickness of 2 1/2 to 3 mils epoxy primer. The finish coat shall be acrylic enamel to a _
thickness of no less than 3 mils.
The control panel shall be dip cleaned, acid etched and neutralized, iron phosphate coated and painted with a finish _
coat of 1 1/2 to 2 mils of polyurethane.
2.35 Bolts. All bolts used in the assembly of the pumping system shall be zinc plated to retard corrosion.
2.40 Pumps. The main irrigation pump(s) shall be of the vertical turbine type with flow and head defined in
the attached technical specifications. The vertical turbine pumps should be manufactured according to the standards
of the Hydraulic Institute and to ANSI specification No. B58.1. The bowl assembly, column pipe, line -shaft, head
shaft, and discharge head shall be of U.S. manufacture. The pumping systems manufacturer shall have a network of
service centers which shall have available spare parts and trained pump technicians to handle service, repair and
warranty procedures.
The discharge head shall be of the fabricated steel type with a minimum 60,000 PSI tensile strength. The discharge
shall have a working pressure of not less than 275 PSI and incorporate a 150 ANSI discharge flange. Complete
discharge head shall be hydrostatically tested to a minimum of 413 PSI. A product lubricated high pressure stuffing
box containing at least six rings of packing and two lantern rings shall be provided. Packing shall be compressed
around shaft by an adjustable two-piece gland. Dual bypass tubing shall be included for proper packing lubrication
and cooling. The discharge head stuffing box area shall also include a drain which will be piped back to the wet
well. Discharge head shall incorporate an integral air separation chamber, allowing air to be discharged through
an air release valve mounted on top of head. Stuffing box bushing shall be AISI.
The head shaft shall be of the two piece type, 416 stainless steel and shall be turned and ground. The pump
manufacturer shall include a method for adjusting the impeller running clearance at the top of the head shaft.
Adequate space shall exist to couple the head shaft and the line shaft above the stuffing box. Coupling shall be
extra heavy duty AISI 416 SS.
Column pipe should be A53, Grade B schedule 40 material, in inter -changeable sections not more than 10 feet in
length. Pump line shaft shall be AISI 416 SS. The size of the shaft shall be no less than determined by ANSI _
specification B58.1, Section 4.2, Table 4. Bearing retainers shall be bronze with rubber bearings.
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The pump bowls shall be ASTM A48 Class 30 cast iron free of detrimental defects. All bowls larger than 8" should
be of the flanged type construction. All pump bowls shall have porcelain enamel lined water passageways for high
�. efficiencies.
The impellers shall be C83800 bronze and of the enclosed type design. Seml-open type impellers are not
acceptable. Pump shaft shall be AISI 416 SS turned and ground. The shaft shall be supported by bronze bearings
above and below each impeller. The suction bell bearing shall be extra long and permanently greased packed and
sealed with a delrin sand collar.
A galvanized clip on type inlet strainer shall be mounted on the bottom of each pump. Inlet area shall not be less
than 4 times the suction bell inlet area.
Pump bowl assemblies shall be as manufactured by Ingersoll -Dresser Pump Company, or approved equal.
A pressure maintenance pump shall be provided to maintain system pressure during non irrigation periods. The
pump shall be of the submersible type with stainless steel housing and stainless steel impeller. Pressure
maintenance pump shall be as manufactured by Grundfos, or approved equal.
2.45 Motors. Motor(s) for irrigation pump shall be of the vertical hollow shaft high thrust design. Motor shall
have a WP-I enclosure, 1. 15 service factor, and class F insulation. Motors shall be wound for the starting
configuration as called out in the technical data sheet. Design pump brake horsepower shall not exceed 98% of
motor horsepower exclusive of service factor. Maximum pump run out horsepower shall not be greater than 8%
higher than motor rating exclusive of service factor. Motor shall be rated for continuous duty and be designed to
carry the maximum thrust load of the pump and will have B 10 bearing life of no less than 5 years. Motors shall be
rated for VFD service, proper ambient temperature and proper altitude. Motors shall be as manufactured by U.S.
Motors, Brook Hanson, or approved equal.
Motor for pressure maintenance pump shall be a stainless steel submersible type with a 1.15 service factor. Motor
shall be as manufactured by Grundfos, or approved equal.
2.50 Pump Check Valve. Pump check valves shall be bolted directly to the pump discharge heads and sized
per the technical data sheet. They shall be of the silent -operating type that begin to close as forward velocity
diminishes and be fully closed at zero velocity preventing flow reversal. Valve bodies shall be cast from grade 35
cast-iron or better and shall be free from blow holes, sand holes, and other impurities. The valve design shall
incorporate a center guided, spring loaded poppet, guided at opposite ends and having a short linear stroke that
generates a flow area equal to the pipe diameter. Internals shall be machined bronze disc, seat, and stem guide.
Seat shall be Buna-N to provide resilient sealing. Dual disc style check valves are not acceptable. Valves shall be
f sized to permit full pump capacity to discharge through them without exceeding a pressure drop of 2.5 PSI. Check
" valve shall be as manufactured by Valmatic, or approved equal.
r' 2.55 Pump Isolation Valves: Discharge. Pump isolation valves shall be of the butterfly type with grooved
ends to provide for expansion and vibration dampening and a lever operator. Lug style isolation valves are not
acceptable. They shall be sized as shown in the technical data sheet. Valve body shall be constructed of ductile
iron with a polyphenylene sulfide coating. Valve disc is rubber coated ductile iron. Valve shall be rated to 300 PSI.
Isolation valve shall be as manufactured by Victaulic Company of America, or approved equal.
2.60 Air Release Valve. A properly sized air release valve shall be installed on top of the stuffing box
mounting plate of each pump discharge head. Valve shall function to release separated air (generated by the starting
of the pumps) to atmosphere. Single air release valve mounted on the pump station discharge manifold is not
acceptable. Discharge of air release valve shall be vented back to the wet well. Valve shall have cast iron body
and cover with stainless steel internal trim, and a viton orifice button to prevent malfunctions due to corrosion. Air
release valve shall be as manufactured by Valmatic, or approved equal.
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2.65 Pressure Relief Valve. A pilot operated modulating pressure relief valve shall be included and sized per
the technical data sheet. The valve shall be set 7 to 10 PSI above operating pressure and will relieve when inlet
pressure exceeds spring setting on pilot. Valve shall be quick opening and slow closing to minimize surging.
Discharge of relief valve shall be piped back to wet well. Valve body shall be cast iron with 125 LB inlet and outlet
flanges, and shall be rated for 200 PSI. A wye strainer shall be installed in the inlet side of the valve body to
provide clean water to the CRL pilot. A wafer style butterfly valve shall be installed on the inlet of the relief valve.
Specifications for this isolation valve will be the same as for the station isolation valve found later in the
specification. Relief valve shall be as manufactured by CLA-VAL, or approved equal.
2.70 Pressure Gauge. A pressure gauge shall be mounted on the discharge header with an isolation ball valve.
All gauges shall be silicon filled to reduce wear due to vibration. Accuracy shall be within 2%. Gauge diameter _
shall be 3 1/2" minimum. Range shall. be at least 30% higher than the highest pressure attainable from the pumps at
shutoff head conditions. Stainless steel back & bronze internal. Pressure gauge shall be as manufactured by
Ashcroft, or approved equal.
2.75 Station Isolation Valve. Station isolation valve shall be installed on the discharge of the pump station to
completely isolate the pumping system from the irrigation system. Valve shall be of the lug style butterfly type. --
Valve shall have one piece body cast from ASTM A 126 cast iron. Stem shall be 416 stainless steel. Disc shall be
nickel plated ductile iron. Stem bushings shall be Acetyl to prevent stem seizure to body during prolonged periods
of non-use. Seat shall be Buna-N elastomer, one piece construction, and shall also form the flange sealing gaskets.
Valves 8" and smaller shall have a lever operator. Valves 10" and larger shall have a gear operator with hand
wheel. Valve shall be rated at 200 PSI bubble shutoff. Station isolation valve shall be as manufactured by Watts, or
approved equal.
Part 3 - Electrical
3.00 Scope. To provide complete instrumentation and controls to automatically start, stop and modulate pump
speed(s) to smoothly, efficiently and reliably pump variable flow rates at a constant discharge pressure. Full alarms
and safety features needed to protect the equipment and irrigation piping system.
3.10 Control Enclosure. Controls shall be housed in a NEMA 4 enclosure with integral latches. The control
enclosure should be constructed of 12 gauge steel and the back plate assembly shall be constructed of 12 gauge
steel. The enclosure shall be painted as specified in the paint specification listed under Section 2.0 Mechanical. All "—
indicating lights, reset buttons, speed potentiometer, selector switches and the operator interface device shall be
mounted on enclosure door and also be rated NEMA 4. All internal components shall be mounted and secured to
the removable back plate assembly. A closed type cooling system shall be included to cool the enclosure and reject
heat from the VFD. Open type cooling systems allowing outside ambient air to enter the panel are not
acceptable. No water line connections shall be permitted inside of the control enclosure.
The VFD LCD display shall be viewable through a water tight plexiglass window built into the control panel door.
3.15 Lightning and Surge Arrester. All electrical equipment shall be protected by a U.L. approved Category
C and Category B surge arrester to suppress voltage surges on incoming power. The devise under IEEE C62.41
Category C will withstand a impulse of IOKv/1 OKa and Category B to withstand a ringwave of 6Kv/500a and a
impulse of 6Kv/3Ka. Pass voltage for a 480v devise to the end equipment shall not exceed 1500V-1800V when
subjected to a 8ms * 20ms waveshape resulting in the following performance statistics: 3720 joules minimum with �-
a power dissipation of 82,500,000VA at 1800V maximum pass voltage to the protected equipment. Response time
shall be less that 5 nanoseconds.
3.20 Main disconnect. A non -fusible main disconnect shall be provided to completely isolate all controls and
motor starting equipment from incoming power. Main disconnect shall have a through the door operator, and shall
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be sized as shown in the technical data sheet. Disconnect shall be as manufactured by ABB, Allen-Bradley, or
approved equal.
3.25 Control Power. Power for the controls shall be provided by a control power transformer which will
provide 120 volt, single phase power for the pumping system control operation. Control power transformer shall
not be used for any other external load. The control power transformer shall be protected on the primary side by
control limiting fuses of adequate size and voltage rating. All control components will be protected by time delay
jcircuit breakers of adequate size. The control power transformer shall be as manufactured by Acme, or approved
equal.
3.30 Motor Starting Equipment. All motor starters for the pumping station shall be mounted on a single back
panel in a single NEMA 4 enclosure as specified in section 3.10. Motor starters shall meet I.E.C. standards and
shall be rated for a minimum of 1,250,000 operations. Each main irrigation motor shall have dual contactors
which are both electrically and mechanically interlocked to allow the VFD to operate on any of the motors as called
out in the technical data sheet. Motor overload relays shall be I.E.C. rated class 10 ambient compensated. Fuses
shall supply short circuit protection to each motor and shall be rated for a minimum 200,000 amp interrupting
capacity. Motor starters shall be as manufactured by Allen Bradley, or approved equal.
3.35 Variable Frequency Drive. The variable speed drive shall be a digital, pulse width modulation (PWM)
variable frequency drive (VFD) with IGBT transistors. The VFD shall have a minimum wire to wire efficiency of
98.5%, and shall be rated up to 550'volt operation in order to eliminate nuisance tripping at marginally high voltage
conditions. Front end shall be protected by fast acting semiconductor fuses. Any VFD error messages shall be
displayed on a 40 character LCD readout in English or any one of 8 other languages. The following fault protection
circuits shall be included: Overcurrent (200%), Overvoltage (130%), Undervoltage (60%), Overtemperature (70
Deg. C), Ground fault, and Motor overload. The VFD shall be capable of starting into a rotating load and accelerate
or decelerate to setpoint without safety tripping. The VFD shall have an automatic extended power loss ride
through circuit which will utilize the inertia of the pump to keep the drive powered. Minimum power loss ride -
through shall be one cycle based on full load and no inertia. The VFD shall be optimized for a 3 kHz carrier
frequency to reduce motor noise. The VFD shall employ three current limit circuits to provide "tripless" operation.
The following operating information shall be displayed on the VFD LCD: KWH, elapsed time, output frequency
(Hz), motor speed (RPM), motor current (amps), and voltage. Line reactor will be installed on input of VFD to
protect against voltage transients. The VFD LCD display shall continuously scroll through all operating
information and shutdown faults while the drive is running and while stopped. The information shall be viewable
through a water tight plexiglass window on the control panel door as specified in Section 3.10. VFD shall be as
j manufactured by ABB, or approved equal.
3.40 Pressure Transducer. Pressure transducer shall be utilized for providing all pressure signals for the
control logic. Pressure transducer shall be a solid-state bonded strain gauge type with an accuracy of plus/minus
0.20% and constructed of 316L stainless steel. Transducer shall be rated for station discharge pressure as shown on
technical data sheet, and shall provide gauge pressure output, rather than an absolute pressure. Pressure
transducer constructed of plastic is not acceptable. Pressure transducer shall be as manufactured by Druck, or
approved equal.
3.45 now meter. The pump station shall have a flow sensor installed which will provide the pump station
flow rate and total flow through the operator interface device (OID) as specified in Section 3.55. There will also be
a flow sensor installed on the influent line to the lake which will also be monitored by the pump station. Thus, the
pump station will monitor both water entering the lake, and the water used from the lake. The flow sensors shall be
a six bladed design which provides a low impedance signal proportional to the flow. The accuracy shall be
plus/minus 2% of actual flow rate between flow velocities of 1-30 ft./sec. A flow meter run shall be included with a
minimum of 5 pipe diameters straight run upstream and 2 pipe diameters downstream for proper meter accuracy.
Meter run shall be sized as shown in technical data sheet. Flow sensor shall be as manufactured by Data Industrial,
or approved equal.
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Page G
3.50 . Controls. All control logic shall be handled by an industrial grade programmable logic controller (PLC)
with a 40 character LED industrial operator interface providing data entry and read-out capabilities. PLC shall
provide demand controlled sequential pump start-up, shutdown and safety features through its pressure sensing, _
flow sensing and voltage sensing devices. PLC shall have LED indicators for input, output, and six diagnostic
read-outs showing PC Run, CPU Fault, and two communications, (battery and force). An LED visual status light is
provided for each l/O to indicate on/off status. PLC shall be provided with a built in EEPROM, capacitor, and
battery for memory backup. All logic for system control, timing, and control of VFD speed shall be handled by the
PLC. A separate set point controller is not acceptable. PLC shall have a built in clock calendar. The PLC shall
be as manufactured by Allen Bradley, or approved equal.
Control software shall be parameter driven, fully documented, and allow user to easily change ALL operational
parameters. Standard control features and equipment which need to.be included as a minimum are as follows:
A. Alarms and shutdowns:
Low discharge pressure .
High discharge pressure (Attempt(s) restart)* --
Low lake level
Phase loss (Attempts restart)*
Low voltage (Attempts restart)* _
Phase unbalance (Attempts restart)*
Phase reversal
Individual motor overload/phase loss (indicates which individual motor was shut down)
VFD fault (shutdown VFD pump only and attempts restart)*
* Three unsuccessful restarts in 15 minute period will give -hard shutdown.
All alarms will be indicated by a red general alarm light. Specific alarm conditions along with procedures
for correction will be displayed in English on the operator interface display (OID).
Individual motor phase failure and low'voltage safety circuitry shall retire any pump that experiences low
voltage, phase failure or phase unbalance as monitored at the load -side of each pump motor contactor. Each pump
motor shall have its individual protective device and time delay to allow for transient low voltage during motor
starting to allow maximum motor protection. Separate main phase failure and low voltage safety circuit shall also
be provided to retire the pumping system if it experiences low voltage, phase failure or phase reversal as monitored
at line -side of control enclosure. Phase monitor shall have a time delay to allow for transient low voltage during
motor starting and to allow maximum motor protection. Operator interface device (OID), mounted in enclosure
door, shall signal phase failure for any affected pump. The individual pumps or pumping system shall not operate
until the voltage problem has been corrected and safety has-been manually reset. Single incoming phase monitor
safety circuit is not acceptable.
B. Panel face switches and lights:
Individual pump run lights
Individual pump on/off switches
System Hand/Off/Automatic switch
Mode Select switch -- allows automatic bypass mode of operation which can be used if VFD should fail
VFD selector switch -- in manual mode, allows user to select which pump will be run of the VFD
Reset -- Acknowledges pump station alarms
Speed potentiometer -- in manual mode allows user to adjust VFD pump speed
Low discharge pressure override switch -- disables low discharge pressure alarm
C. PLC bypass switch mounted inside panel allows user to manually operate pumps should PLC fail.
r
Page 7
P'
D. Four distinct set point pressures (normal, lockouts 1 & 2, and high elevation). The lockout feature gives
` the user the flexibility to lower the set point pressure automatically at days and times, and "locking out" the
operation of one or more of main pumps if local power authority imposes penalties for operating these pumps
during such times. It also allows user to set a maximum RPM for the VFD pump during these lockout times so that
user can limit amperage draw during penalty periods. The high elevation set point can be tied into a computerized
irrigation system, or directly linked to high elevation satellites. When high elevation satellites are operating, control
software will automatically and gradually elevate the pressure to the new desired set point. When finished, the high
set point will be lowered back to normal. The high elevation set point will only be used if called out on the
technical data sheet.
E. Software will be included to automatically and gradually ramp up irrigation system pressure to the desired.
operating pressure (i.e., 1 PSI every 4 seconds) without overshooting design pressure. This feature operates
whenever pressure drops below set point pressure. This ramp up time is fully adjustable by the operator. This
control feature is based on an increase in pressure over a pre -defined time period. The acceleration control on the
VFD is NOT an acceptable means of adjusting pressure ramp up speed.
F. Software will be included for optionally maintaining a lower irrigation system pressure when not irrigating.
Reduced pressure values will be shown in the technical data sheet. Controls will cycle the PM pump at these
reduced pressures during non irrigation times and pressure will gradually increase to design pressure when the
irrigation periods begin.
G. Neither flow meter nor VFD output frequency shall be used for shutting down last VFD driven pump.
Controls and software shall incorporate a method to eliminate excessive cycling of VFD pump at very low flow
conditions, yet not run the pump excessively at no flow conditions.
H. Automatic alternation of VFD driven pumps. This shall be accomplished by incorporating dual
mechanically and electrically interlocked contactors allowing alternation of the VFD between pumps.
I. Real time clock calendar allows PLC to internally provide all date and time functions used above.
J. Two separately adjustable PID control loops for both low flow and high flow pressure stability.
K. User shall be able to field select either of two modes of VFD operation. Auto switch VFD option allows
VFD to sequentially start each pump. The standard mode of operation starts the first main pump on the VFD and
the remaining pumps start across the line as required.
L. Shutoff algorithm for fixed speed pumps to minimize pump cycling while also remaining responsive to
sudden flow reductions. Minimum run timers alone for minimizing fixed speed pump cycling is not acceptable.
Discharging through relief valve during pump transitions is not acceptable.
M. Full manual operation capability with panel face mounted speed potentiometer for manually adjusting VFD
speed.
N. System can be immediately and directly switched from manual to automatic mode of operation. This
allows for manual pressurization and immediate switching capability to automatic.
O. Light test sequence: Pressing the reset button for 5 seconds illuminates all lights.
P. Rate of pressure change algorithm to rapidly determine if there is an irrigation demand and immediately
cycle on the VFD pump, instead of waiting for pressure to drop to a predetermined start pressure.
Q. All pump station shutdowns shall be of the controlled type that sequentially phase pumps off at user
selectable intervals to reduce water hammer within the irrigation system.
i
Page 8
R. The pump station software program shall be user friendly enough to enable the set point pressure from
being raised or lowered by the end user at the pump station or through the remote monitoring software package if
provided. The pump station software latter logic shall be written in such a way that no other value would require
changing if the set point pressure had to be adjusted. Pressure maintenance pump and main irrigation pump start
pressures, the pressure maintenance pump stop pressure, low discharge shutdown and high discharge shutdown shall
not be at a specific value but "a differential pressure off of set point (i.e. pressure maintenance pump (PMP) to start 5
psi below set point and stop 5 psi above setpoint).
3.55 Operator Interface Device (OID). The pump station shall include a NEMA 4, 40 character LED display
and keypad mounted on the control panel door. This device will allow the operator to view and selectively modify
all registers in the PLC. The unit shall store its messages in non-volatile memory. The operator interface device
shall incorporate password protection for protecting data integrity. The device will allow for display and
modification of all timers, set points, lockout times, etc. The device shall communicate with the PLC through the
programming port, and shall include an RS232 communications port allowing a printer to be attached for real time
station status logging.
In addition to normal data entry keys, the device shall include a minimum of the following function keys labeled:
A. Events. Displays the last 254 sequential pump station events with date and time of occurrence. Events
shall include but not be limited to: all alarms, starting of individual pumps, stopping of individual pumps and
changing of selector switches.
B. Pumplog #1. Operator can scroll through the historical pump station flows and pressures for up to the last
7 days. Sampling time periods can be changed by the operator (from 10 seconds to 60 minutes). Averages are
taken over the sample period and the average recorded with date and time stamp.
C. Pumplog #2. Station flow and pressure are shown every second for the previous 60 seconds and every '—
minute for the previous 30 minutes. If a shutdown occurs, the flow and pressure tables are locked in so that the
operator may view how the pump station was performing immediately before the shutdown occurred.
D. Status. Will display the current operating status. When the station is running, the display will show the
set point pressure, actual pressure, flow, and pump RPM.
E. Alarm Inf. Last nine alarms recorded in memory and are displayed with related detailed information on
the alarm, time of occurrence, date, pumps operating at time of alarm and how to correct the alarm condition.
F. Daily Log/Total. It will display the following: Last time of log reset, individual pump run times, run
times since last reset, pump starts, pump starts since last reset, total flow, and total flow since last reset.
G. Scroll Key. Used to scroll up and down through data.
The OID shall be an information system only and not required for pump station operation. No switches, reset
buttons, general alarm light, run lights or speed potentiometers are included within this unit. The pump station will
be fully functional in the event the OID unit should fail.
3.60 Codes. The control panel with controls shall be built in accordance N.E.C., and U.L. standards. The
pump station including electrical components and enclosure shall be labeled as a complete U.L. listed
assembly with manufacturer's U.L. label applied to the pump station. All equipment and wiring shall be
mounted within the enclosure and labeled for proper identification. All adjustments and maintenance shall be able
to be done from the front of the control enclosure. A complete wiring circuit and legend with all terminals,
components, and wiring identification shall be provided. Main disconnect shall be interlocked with door.
3.65 Operation. During non irrigation times, the pressure maintenance pump (PM) will cycle on and off as
required to maintain irrigation system pressure. The start and stop pressures shall be a differential off of set point. '—
Page 9
The cycling pressures can be user selected and can be set substantially below normal set point pressure, if desired.
If the PM pump cannot maintain the desired pressure, then the VFD will start the first pump and will gradually ramp
the pressure up to desired irrigation pressure. The start pressure of the VFD pump shall be a differential below the
set point. The pump speed will be modulated to hold a constant discharge pressure regardless of flow. As the flow
rate increases and the VFD pump can no longer maintain pressure while at maximum speed, the next sequential
pump will be started and the VFD driven pump will accordingly reduce its speed and modulate. An algorithm shall
be included for accurately reducing the VFD pump speed as the next sequential pump is started so that no pressure
t l surges are generated during the transition (even with across the line starting). If the user prefers to switch the VFD
from pump to pump for sequential starting, he can select this option with the OID. As the flow continues to
increase, pumps will sequentially be started until all pumps are running. As the flow begins to decrease, pumps will
be sequentially turned off until only a single VFD driven pump is operating. When a no flow condition occurs, the
VFD pump shall be turned off.
Part 4 Installation
4.10 General. Pump stationmanufacturer shall be responsible for providing all materials, equipment, and
labor necessary to install all items associated with the pump station.
4.15 Unloading and Setting Supervision. Setting of the pump station is the responsibility of the
manufacturer, unless specifically called out elsewhere in the specification. Crane to off-load and set the pump
station on the concrete slab is to be provided by manufacturer.
4.20 Start Up. When discharge piping, electrical connections, and electrical inspection have been completed,
the pump station manufacturer shall be contacted for start up. A minimum one week notice shall be given to
manufacturer prior to scheduled start up date. During start up, the complete pumping system shall be given a
running test of normal start and stop, and fully loaded operating conditions. During this test, each pump shall
demonstrate its ability -to operate without undue vibration, or overheating and shall demonstrate its general fitness
for service. All defects shall be corrected and adjustments made at the expense of the pump station manufacturer.
Test shall be repeated until satisfactory results are obtained. Start up assistance will be provided but will be limited
to two-8 hour days unless otherwise specified.
After the station startup has been completed, but before leaving the job site, a training session will be given. The
training session will be given to the owner or the owner's representative to familiarize them with the pumping
system operation, maintenance and adjustments.
Part 5 - Options
If there are any discrepancies between this options section and the main specifications, this section takes
precedence.
5.1 Reservoir Inlet Screen. A reservoir inlet screen shall be provided at the inlet to the horizontal inlet flume
leading to the wet well. All of the screen is to be in the vertical/horizontal plane (meaning at a 45 degree angle, not
a 90 degree angle; the inlet screen and inlet pipe should be placed several feet from both the surface and the bottom
of the existing lake) with the total inlet screened area called out in the technical data sheets. The screen shall be
fabricated from 14 gauge carbon steel plate and angle with 3/8" x 7/8" stainless steel square mesh screen bolted to
three vertical sides with stainless bolts. The screen outlet connection shall be compatible with the horizontal inlet
flume. The inlet screen shall be installed by pump station manufacturer. The bottom of the inlet screen pipe shall
be a minimum of 2.5' from the bottom of the lake.
5.2 Discharge Dog Leg. The pump station manufacturer shall supply and field install the discharge pipe
connecting the pump station discharge to the irrigation main line. The discharge pipe shall be painted the same as
the main pump station and shall be sized per the technical data sheets.
Page 10
5.3 Wet Well. The wet well shall be designed to adequately supply the pumping station with water on any
volumetric basis based on the pump station design criteria. The wet well shall be of reinforced concrete and
gradated aggregate shall fill the wet well to act as a filtering mechanism for the lake water (an example of a
potential wet well aggregate gradation solution can be seen in Figure 1 below). The pump station shall have
backwash capabilities to remove entrained particulate matter from the wet well. The intake structure will provide a
tight seal with the wet well. The wet well shall be completely covered by the pump station or its metal building.
The metal buildings floor shall not qualify as the wet well's top(roof). Wet well will be installed by pump station
manufacturer.
5.4 Correspondence. All correspondence between potential manufacturer and engineer will take place
through the purchasing agent.
5.5 Metal Building. The pump station manufacturer will also be responsible for construction/placement on
site of a metal building (Morgan, Dura-Bilt) type. This building is to be affixed as a permanent structure to protect
the pump station. No windows will be allowed in this building. One door will be permitted for entrance into the
pump station. Access hatches, exhaust fan(s), and low vents can be field installed. A pump access hatch required,
and shall be large enough the service/remove the pumps. The access hatch shall be lockable from the inside of the
building only. The metal building shall have a 26 gauge roof and 28 gauge walls. The building shall be hot dipped
coated metal: The building shall have a steel door frame. The door to the building shall have a foam core steel door _
(3x6'6") drilled for a deadbolt (The purchaser shall supply the deadbolt and locks).
Page i l
City of Lubbock
Berl Huffman Vertical 1Wbine
Variable Speed Prefabricated Pwnp Station Specification
Design Criteria: Min. Pressure :125 psi
Max. Pressure: 135 psi
Min. GPM: 75 gpm
Max. GPM : 1100 gprri
Ave GPM: 800-1000 gpm
Total Design Criteria: Quantity of Pumps:3
Motor and Pump Data:
PM Pump
Pump#1 & 2
Motor Spec Motor h.p.
3
50
Motor rpm.
3600
1800
Motor service factor
1.15
1.15
Motor efficiency
81%
90%
Motor power factor
88%
87%
Motor type
SUB
WP 1
Motor disconnect volts
600
600
Motor starter rating, amps
9
75
Motor fuse amps
8
110
Motor fuse AIC rating
200,000
200,000
Motor O.L. rating, amps
5.3
71
Motor cfm requirements
48
1600
Total cfm requirements
1648
Pump Spec Pump gpm
25
1000
Pump efficiency at design
65%
82%
Pump shut off head
458
503
Pump column pipe id
2"
6"
Pump shaft od
n/a
1.25"
Pump discharge size
2"
6"
Pump check valve size
2"
6"
Pump check rating, psi
200
200
Pump check psi drop at capacity
.5
.8
Pump discharge isolation valve size
2"
6"
Pump disch. isolation valve rating, psi
200
200
Motor Starting Code G, Class F Insulation,
Minimum water coverage as measured from eye of bottom impeller: 24"
Service Entrance; 138 amps, 200,000 Fault Amps, 109 KVA, 460 volts, 3 phase, 60 HZ
Main Disconnect: 600 Volts, 600 amps
,j
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Page 12
Starting Equipment - U.L. Listed as Industrial Control Assembly:
Controls U.L. Listed as Industrial Control Assembly.
■.. VFD Controls U.L. Listed as Industrial Control Assembly:
Operating Temp: 0 to 40 °C (32 - 104 °F)
Humidity: 5-95% Non -condensing
Minimum Efficiency (full load, base speed) 98%
Input Voltage: 3 phase, 480 Volts AC
Input frequency: 50/60 hz
Output Voltage: 3 phase, 0 - 480 Volts AC
Frequency Rating: 100% continuous drive rating, Intermittent
111% Drive rating for one minute.
Phase Failure and low voltage shutoff at 90% of motor name plate voltage on all three legs 83%
on one leg for five seconds.
Low discharge pressure shutdown at 75 psi after all pumps are running for.60 seconds
continuously.
High discharge pressure shutdown at 200 psi after all pumps are running for 60 seconds
continuously.
Low water level safety shutdown if water falls to within two feet of pump suction.
Relief Valve Size: 3"
Pressure Rating: 175 psi
Isolation Valve Size: 6"
Pilot Setting: 160 psi
Wye Strainer Size: 10"
l Pressure Rating: 200 psi
Pressure Drop Through Clean Basket: 1.5 psi
Flow sensor Brass, Pressure rating: 400 psi
System Isolation Valve: 6" Pressure rating: 200 psi
Auxiliary power supply capacity: 5 KVA
ALS-2500 with 36" SDR 35
Prefabricated Pump Static
Re i nforc�i Concrete _>
Wet `"We I I
Figure 1. Potential Wet Well
Aggifll-bgate Gradation
Solution
aalvanized steel grate
sates
to remove
and Forge
i =_
Exhaust
Fan
Notes:
1. Dimensions Shown are Minimum
Recommended Clearances from
Pump Station to Inside Wall,
Pump House Wall Thickness shall
be Added to Obtain Overall Slob
Dimensions.
2. Slob Detoilis Provided for
.Illustration Only. The Architect
or Project Engineer shall be
Consulted for Construction Detail.
3. Slob and Pump House must be
Built in Accordance with Local
Building Codes.
4. Stab shall be a Monolithic Pour
with a Minimum 30001b Concrete.
5. Slob and Footing Depth shall
be in Accordance with Local
Building Codes.
6. Rebor size and Location shall
be in Accordance with Local
Building Codes.
60 "Wetwell
City Of Lubbock
N.T.S. an ogre
Y� F MMDKO �,
Pump access hatch
3"DSR
Minimum to any
42„Obstruction Required
by National Electric
5' Code 3'
60"OWetwetl
° 22.5x531
Wetwell Hotch
0 6"
2'•1"
2 3'
6„
2'
3' 3'
12'
20'
Suggested Slob Detail NOTE:
This is intended
12 only as an example of
The Pump House
°r pump hatch installation.
exhaust' fan should
be sized to provide
a minimum of 1648 cfm 72" —�
ventilation air.
Ow vent
TYPICAL
INTAKE STRUCTURE
Hugger bond
_= Flume
Undetermined
12" Minimum
Mc WES _
These drawings are what the City of Lubbock
would like to see and the mininum specifications
required for this project: These
drawings are not inclusive
Undetermined Dio
Concrete or Smooth
6'-2"
N. T. S.
—o
2'-1"
Minimum to any
/ 42„Obstruction Required
/ by Notional Electric
Code
72X36X16 ��60'
O
Recommended Power
Entrance
6"Iso. Valve
-c-i 1'-4" rc
\-6" Flowmeter 6'-1 %"
12'
\We22.5X53
twell Hatch
/ / 1 3'
2'
3' -
Station Style:FPX- VWTP - 1000 - 3 135
To produce: 1100 GPM@ 135 Psi
Pump Length: 9' 0" Set
Horsepowers:(PM) 3 (1) 50 (2) 50
Pump Discharge Sizes: (PM) 2"(1) 6" (2) 6"
Pump Isolation Valves: (PM) 2' (1) 6" (2) 6"
Pump Check Valve Sizes: (PM) 2 " (1) 6"(2)6"
Manifold Size:12."
Relief Valve: 3"
Station Isolation Valve: 6"
Flowmeter : 6" (To 1400 GPM)
Filtration: NA
Power Conditioner! NA
Power Pock: NA
Heater: NA
Main Disconnect: 200 Amps
Power Requirements- 109 KVA, 460 V. 60 HZ. 3 Phase
Exhaust Fan Requirements: total to be 1648 CFM
Level
V-0"Min Clearance from Wetwell8ottom
.[OIL "Dus
These drawings are *,hot the City of Lubbock
would like to see and the minimum specifications
required for this project: These
drawings ore not inclusive