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HomeMy WebLinkAboutResolution - 102270H - Agreement - Arnold Thompson Associates Inc - Airport - 10_22_1970U RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock be and is hereby authorized and directed to enter into an agreement for and on behalf of the City of Lubbock with Arnold Thompson Associates, Inc., for consulting services at Lubbock Munici- pal Airport, attached herewith which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this22n4d ATTEST: Lave 'e Lowe, ity Secretary -Treasurer VE D: ter, Jr:, City At 1 1 . t CONSULTING AGREEMENT FOR A NEW TERMINAL COMPLEX LUBBOCK MUNICIPAL AIRPORT THE STATE OF TEXAS § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF LUBBOCK § THIS AGREEMENT entered into between the City of Lubbock hereinafter called "City" and Arnold Thompson Associates, Inc., hereinafter called "Consultant". WITNESSETH: WHEREAS, the City of Lubbock desires to secure the professional services of Arnold Thompson Associates, Inc., in connection with the planning and construction of a new terminal complex to be located at Lubbock Municipal Airport upon the following terms and conditions: Where applicable, the Consultant will take into consideration, but will not duplicate or supplement, material, data, and forecasts as set forth in the 1969 West Texas Air Terminal Master Plan report. After a review of this report, and if it is deemed necessary by the Consultant, new forecasts will be developed as required for undertaking the services set forth below, Item I - Air Trade Analysis In order to provide a sound basis for reviewing and updating the existing Airport Master Plan (Item II1) and for the development of terminal building complex requirements (Item IV), the Consultant will review the above report, and, where applicable, update the report with the latest available economic/ population and air trade characteristics of the Greater Lubbock Area. In reviewing and updating the 1969 West Texas Air Terminal Master Plan report, attention will be given to: A. Population, business, and commercial trends in order to determine their affect on future volumes of aviation activity, and the relationship of this activity to the new terminal build- ing complex requirements and the updating of the existing Master Plan. B. Type, frequency, and composition of scheduled airline service which may be anticipated and which will affect the new terminal building complex requirements as well as the overall airport planning requirements. C. General aviation activity within the air trade area and the affect of such activity on terminal building requirements and on overall airport planning requirements. Item II - Air Trade Forecasts Based upon the above Air Trade Analysis (Item I), the Consultant, where applicable, will use existing and/or new forecasts of potential air traffic activity for the next twenty (20) years (through 1990). A. Activities to be forecast will include: 1. Enplaned passenger volumes. 2. Typical peak -hour passenger volumes. 3. Aircraft departures. 4. Enplaned cargo volumes. 5. Enplaned mail volumes. 6. General aviation activity. 7. Automobile parking lot requirements. 8. Others, as required. Item III - Review and Update Existing Airport Master Plan . Based upon Items I and II above, the Consultant will provide the City, if required, with a revised and updated Airport Master Plan which will be capable of being translated by the City into an FAA Airport Layout Plan. In con- nection with the revised and updated Master Plan, the Consultant will: A. Set forth in typewritten, narrative form a critique of the existing Airport Master Plan and specific recommendations as to any additions or changes. B. Consider the latest FAA planning standards. C. Give special consideration and attention to the proper location of a new terminal building site. Inventories will be made of possible terminal building sites on the Airport, and, from these inventories, the Consultant will set forth the advantages and disadvantages of each site and will set forth its recommendations. The revised and updated Master Plan, if required, will be set forth in stages of suggested development in order that the City can logically implement each stage of the plan as air traffic activity warrants. Item IV - Terminal Building Complex Requirements Using the air trade analysis and the forecasts developed under Items I and II, above, a new terminal building complex requirements program, will be developed. This program will be set forth in such a manner that it can be used as a guide by the City and/or its representatives in developing a new terminal building com- plex which will require 1) general schematic drawings; 2) schematic flow diagrams for passengers, baggage, and vehicular ground transportation; 3) schematic staged terminal area complex plan; and 4) schematic ultimate terminal building concept plans. A. In formulating the terminal building complex requirements, consideration will be given to a balance of airfield landing capacity as it relates to the development of the terminal building complex. B. To determine the extent of required development of the new terminal building complex, an abbreviated peak -period survey relating to passen- ger boardings, apron utilization, aircraft gate occupancy, parking lot usage, auto rental services, curb utilization, etc., will be undertaken at the existing terminal by the Consultant, with assistance from the City of Lubbock. " C. Requests for present and future space requirements of existing and potential terminal building users will be obtained through user inquiries. The Consultant will analyze these space requests, and eveluate the pre- sent and proposed future allocations and the relative positioning of space users to achieve maximum functional efficiency within the new terminal building. D. Based upon the above studies, analyses, and investigations, the Con- sultant will prepare an area allocation program. This program will generally include the following: Airlines Ticket Counters Operation Areas Passenger Concourses Cargo Concessions Restaurant/Coffee Shop General Merchandise Newsstand Auto Rental Counters Insurance Counter Telephone Conveniences Public Lounge RestRooms Janitor Closets Communications Equipment Other Spaces Airport Management Conference Rooms Observation Deck Rental Offices Mechanical and Circulation At the City's discretion, the Consultant will review the schematic drawings, as set forth above, to determine that such drawings meet current FAA stan- dards regarding aircraft maneuverability within the terminal building complex. If directed by the City, the Consultant will review schematic drawings provided by the City and/or others to i n s u r e that the functional aspects of such draw- ings conform to the terminal building complex requirements as set forth under Ztem IV. Item V - Airline Negotiations In order to provide a sound basis for assisting the City in negotiating airline user agreements for the use of existing airport facilities, the Consultant will undertake the following services: • A. Prepare a traffic and earnings report for the Lubbock Municipal Airport which will determine the necessary rates and charges (airfield and terminal building area) that will be required from the airlines on a short-term basis or until the new terminal building complex is completed. This report will take into consideration, but will not necessarily be limited to, the following historical and projected items for each cost area: 1. Cash Income Rentals (space and grounds) Concessions Landing Fees Food Service Fuel Fees Paid Parking Ground Transportation Rent-A-Car Others, as required 2. Cash Expenses (allocated as required) Salaries Supplies Utilities Maintenance and repair Administrative Crash/Fire Others, as required. 3. Non -Cash Expenses Depreciation (fixed assets and equipment) Interest on land Existing and future debt service Others, as required. The traffic and earnings report will be set forth in such a manner that it can be used as a basic guide in determining rates and charges required from the airlines to meet maintenance and operational costs and long-term debt services resulting from the development of new terminal building facilities. B. The projected financial information, as set forth in the traffic and earnings report, will be based upon the above Items I and II (Air Trade Analysis and Air Trade Forecasts). C. Recommend a policy and schedule of procedures to be used by the City as a basis for the actual negotiations with the airlines. D. Provide "working drafts" of lease documents and supportive data (traffic and earnings report) that can be used by the City as part of the actual negotiations. E. Assist with and participate in the airline negotiations. e 4 ,o Item VI - Production Time, Fee and General Conditions A. Information by Others. Where applicable, the City will furnish the Consultant with existing plans, studies, economic data and related statistics, as well as other available basic data which may be required by the Consultant in furnishing the services set forth in Items I through V. In the event that special topographic and elevation surveys, soil borings and similar analyses are required, they will be furnished by or through the City. B. Local Codes. The City and/or its agent will have the responsibility for verifying any space requirements affected by local codes. C. Coordination, During the course of the study, the Consultant will maintain continuing coordination with the City, with Federal and State agencies, and with others as so designated by the City. D. Client Representation. To expedite the undertakings of this project, and to permit the correlation of materials, plans, commitments, and correspondence, the City shall designate a specific staff member as its representative, to whom all correspondence, materials, plans, requests for conferences, and other similar data will be directed. E. Production Schedule, The production schedule for undertaking the work as set forth in Items I through V is at the discretion of the Consultant, but the Consultant will keep the City fully informed as to the .progress of the work and will atempt to coordinate all visiis to the area to include any special conferences or meetings desired by the City. If special conferences cannot be coordinated with regular trips to the area, they will be rendered on a cost of time and travel basis, in accordance with the Schedule of Fees set forth in Item VI, Paragraph H. F. Preliminary Report. For services set forth in Items I through IV, the Consultant will file a preliminary report with the City within 180 days from the date of signing this proposal. A preliminary report for Item V, Paragraph A will be filed within 90 days after authorization to proceed. The 180-day and 90-day preliminary reports will be made by a personal appearance of the Consultant's representative before the City. G. Final Report. The final report for Items I through IV will be submitted to the City within 60 days after the preliminary conference (Item VI, Paragraph E). The final report under Item V, Paragraph A will be submitted within 30 days after the preliminary conference. All reports, lease documents, and so forth, under Item V will be submitted to the City in typewritten, narrative form. All reports become the property of the City for its use and reproduction. H. Consideration. The cost of the services provided will be on a time and expense basis. Time is charged only for that used actually on this pro- ject, including necessary travel time. Subsistence will be billed at actual expense incurred, not to exceed $35. 00 per day outside the office. Out- of-pocket expenses will be billed at cost of transportation, long-distance telephone, telegraph, photography and reproduction work. Travel would be from White Plains, New York and/or San Francisco, California, with air fare prorated on trips to more than one client when possible. The num- ber of trips from these two points shall not exceed 12 unless express authorization is given by the Mayor of the City. A schedule of Consultant's fees is as follows; a 'i Principals $40/hour or $320/day Senior Associates $35/hour or $280/day Associates $30/hour or $240/day Senior Consultants $25/hour Senior Analysts/Planners $17/hour Analysts/Planners $14/hour Report Coordinator $ 9/hour I. Fee Limit. The total fee, other than printing of the final report, to be paid the Consultant for providing the services described in Items I through V, shall not exceed Fifty Thousand Dollars ($50, 000. 00). The cost of printing the final report will be considered a separate billable item. J. Arnold Thompson Associates, Inc., will work as airport consultants to assist the City in coordinating all aspects of improvement and develop- ment of the airport. Such work, other than that set forth in this proposal, will be on an individual assignment basis, and will conform to the fee schedule set forth in Item VI, Paragraph H. The Consultant shall not transfer or assign this contract without the express written consent of the City. The Consultant agrees to indemnify and hold harmless the City, its agents and employees from any and all losses or claims for damages arising out of injury to persons or property which may arise out of the perbrmance of this contract. In the event litigation should arise out of any such claims, the Consultant shall defend the same at no expense to the City. This agreement may be terminated by either party upon written notice to the other party. In the event of termination,, the Consultant shall be paid his com- pensation for service performed to termination date, including reimbursable expenses then due. EXECUTED THIS 22 DAY OF Off 1970. THE CITY OF LoQBBOCK1 TEXAS ATTEST: J.-H. GRANBERRY, YYOR err; Aw� Lavenia Lowe, City Secreta -Treasurer pg2l VE D: Fred O. Senter, Jr" y Attorney ARNOLD THOMPSON ASSOCIATES, INC. ATTEST: A. J. PARRY, VICE PRESIDENT