HomeMy WebLinkAboutResolution - 092953I - Records Managment Proceedures - City Secretary - Microfilm, Etc. - 09_29_1953 R E S O L U T I O N
W HER EAS a necessity exists for the photographic duplication of the
public records, letters, memoranda, etc. for the purpose of recording, pre-
serving and protecting the same and.for the purpose of reducing space required
for filing, storing and safekeeping of the same; and,
WHEREAS, Article 6574b, Vernon's Civil Statutes, provides for the
duplication of public records and the disposition of the original records; and,
WHEREAS, the City Commission deems it expedient to microfilm their
public records, letters, memoranda, etc. ; THEREFORE ,,
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LUBBOCK:
SECTION 1. That the City Secretary shall be responsible for the control
and direction of the microfilming of any and all public records, letters and
memoranda more than five (5) years old, and said City Secretary shall supervise
the duplication of such records, which shall be checked, approved and certified.
to as being correct and legible copies of the original records of that office.
i
SECTION 2. Said photographic_•duplicates of all records microfilmed
shall be placed in conveniently accessible files-and provision shall be made for
preserving, safekeeping, using,' examining, exhibiting, projecting and enlarging
the same whenever requested during regular office hours.
SECTION 3. The original records which are microfilmed shall be
destroyed or otherwise disposed of, provided that notice of destruction or dis-
position of original,public records shall first be given to the State Librarian.
SECTION 4. Nothing in this resolution shall authorize the destruction or
disposition of any deed record, deed of trust record, mechanic Is lien record,
or any minute book, or any ordinance book.
SECTION 5. The City Secretary may make a charge of $ 1.00 per
page for the duplication of public records requested by the general public.
SECTION 6. Said photographic duplicates of public records shall be
deemed to be an original record for all purposes, including introduction in all
courts or administrative agencies. A. transcript, exemplification or certified
copy thereof shall, for all purposes recited herein, be deemed to be a trans-
cript, exemplification or certified copy of the original.
On motion of Commissioner Davis , seconded by Commis-
sioner Morris this Resolution was approved and passed this the
29 day of _ September , 1953, by the following vote:
Cr6mmissioners voting "'YEA": 1'lorris1, Carpenter, Davis, Thomas & kiayor
Tripp
CommissioneTs :voting "NAY"-
ATTEST: MURRE i Rlp� , yor
Laveni Lowe, Cit Secre T)r :Treasurer
SCt:sv 9-28-53