HomeMy WebLinkAboutResolution - 2021-R0048 - Contract 15651 with Lydick Hooks Roofing 2.9.2021Resolution No. 2021-R0048
Item No. 6.13
February 9, 2021
RESOLUTION
IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City of Lubbock, a Public Works Contract consistent with the terms
attached hereto as Exhibit "A", for replacement roof on Executive Air Terminal at Lubbock
Preston Smith International Airport (LPSIA) as per ITB 21-1565I-CM, by and between the City
of Lubbock and Lydick -Hooks Roofing Co., Inc., of Lubbock, Texas, and related documents.
Said terms are attached hereto and incorporated in this resolution as if fully set forth herein and
shall be included in the minutes of the City Council.
by the City Council on February 9, 2021
DANIEL M. POPE, MAYOR
Garza, City
AS TO CONTENT:
City Manager
�V
Assistant City Attorney
S.Contract 15651 — LPSIA Replacement roof on Executive Air Terminal
21, 2020
BID SUBMITTAL FORM
UNIT PRICE BID CONTRACT
DATE: December 16, 2020
PROJECT NUMBER: ITB 21-15651-CM, Replacement Roof on Executive Air Terminal at LPSIA
Bid of Lydick -Hooks Roofing Co. of Lubbock, Inc. (hereinafter called Bidder)
To the Honorable Mayor and City Council City of Lubbock, Texas (hereinafter called Owner)
Ladies and Gentlemen:
The Bidder, in compliance with your Invitation to Bid for the construction of Replacement Roof on Executive Air Terminal
at LPSIA, having carefully examined the plans, specifications, instructions to bidders, notice to bidders and all other related
contract documents and the site of the intended work, and being familiar with all of the conditions surrounding the
construction of the intended project including the availability of materials and labor, hereby intends to furnish all labor,
materials, and supplies; and to construct the project in accordance with the plans, specifications and contract documents,
within the time set forth therein and at the price stated below.
The bidder binds himself on acceptance of his bid to execute a contract and any required bonds, according to the
accompanying forms, for performing and completing the said work within the time stated and for the prices stated below.
BASE PROPOSAL
ITEM
DESCRIPTION
MI EASE
TOTAL COST
Roof Areas A. Bl, B2, C 1, & C2 - Work shall include tear off of existing
roofs down to the deck, mechanically fastening venting base sheet per
ASCE 7 criteria, adhere a base layer of 1.5" polyisocyanurate insulation
board with W cover board as specified. Adhering one ply of SBS modified
$� 70,316.00
1.
base ply and fleece backed PVC Thermoplastic KEE Roofing System. All
LS
new metal accessories shall be Kynar finish as specified. Installation shall
be as per NRCA, SMACNA, ANSI/SPRI, specifications, details and
manufacturer's guidelines. Provide a twenty (20) year NDL manufacturer's
warranty with 2" hail coverage and a two 2 year contractor's warranty.
ADDITIONAL UNIT RPICE OPTIONS
ITEM
DESCREMON
UNIT OF
MEASURE
ESTDAATED
QUANTHY
UNIT PRICE
EXTENDED
AMOUNT
2.
Remove and replace damaged lightweight
Square Foot
1
$25,00
$25.00
concrete decking
3.
Remove and replace deteriorated milers
Board Foot
1
$5.00
$5.00
Total, Items (2-3)
S $30.00
17
Enclosed with this bid Is a Cashiers Check or Certified Check for Dollars
($ ) or a Bid Bond in the sum of P ht thousand five hundred fifteen and 88/100Dollan (S 8, A-8-5 L which it Is agreed
shall be collected and retained by the Owner as liquidated damages In the event the bid is accepted by the Owner and the
undersigned fails to execute the necessary contract documents, Insurance certifcater, and the required bond (if any) with the
Owner within 10 business days after the date of receipt of written notification of acceptance of said bid; otherwise, said check
or bond shall be returned to the undersigned upon demand.
Bidder understands and agrees that the contract to be executed by Bidder shall be bound and include all contract documents
made available to him for his inspection in accordance with the Notice to Bidders.
(Seal if Bidder is a Corporation)
ATTEST: Q�"
Secretary Idndy Hooks
Bidder acknowledges receipt of the following addenda:
Addenda No,
Date
Addenda No.
Date
Addenda No.
r
Date
Addenda No.
Date
Da*,; December 16, 2020
Author&ed Signature
Reed Hooks
(Printed or Typed Name)
Lydick -Hooks Roofing Co. of Lubbock, Inc.
Company
P.O. Box 2605
Address
Lubbock
,Lubbock
city,
County
TX
. 79408
State
Zip Code
Telephone: 806
- 765-5577
Fax: 806 - _
765-5581
FEDERAL TAX ID or SOCIAL SECURITY No.
75-0405113
EMAm: lydick-hooks@sbpglobal.net
NVWBE Firm: I I Woman Black American I Native American
'c Anmian I I Asian Pacific American o her S
esim
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Fimftdividual:
Date of Award by City Council (for bids over $50, 000): Date P-01Contract issued:
RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECMCATIONS.
LABEL THE OUTSIDE OF YOUR SEALED BID WrM THE ITB NUMBER, THE CLOSING DATE AND TIlVIF., AND
YOUR COMPANY NAME AND ADDRESS.
19
Offeror hereby agrees to commence the work on the above project on a date to be specified in a written "Notice to
Proceed" of the Owner and to substantially complete the project within 60 days as stipulated in the specification and other
contract documents. Offeror hereby further agrees to pay to Owner as liquidated damages in the sum of $25 for each
consecutive calendar day after substantial completion set forth herein above for completion of this project, all as more fully
set forth in the General Conditions of the Agreement.
Bidder understands and agrees that this bid submittal shall be completed and submitted in accordance with
instruction number 28 of the General Instructions to Bidders.
Bidder understands that the Owner reserves the right to reject any or all bids and to waive any formality in the
bidding.
The Bidder agrees that this bid shall be good and may not be withdrawn for a period of 70 calendar days after the
scheduled closing time for receiving bids.
The undersigned Bidder hereby declares that he has visited the site of the work and has carefully examined the
plans, specifications and contract documents pertaining to the work covered by this bid, and he further agrees to commence
work on or before the date specified in the written notice to proceed, and to substantially complete the work on which he
has bid; as provided in the contract documents.
Bidders are required, whether or not a payment or performance bond is required, to submit a cashier's check or
certified check issued by a bank satisfactory to the City of Lubbock, or a bid bond from a reliable surety company, payable
without recourse to the order of the City of Lubbock in an amount not less than five percent (5%) of the total amount of the
bid submitted as a guarantee that bidder will enter into a contract, obtain all required insurance policies, and execute all
necessary bonds (if required) within 10 business days after notice of award of the con ct to him
Bidder's Initials
18
CERTIFICATE OF INTERESTED PARTIES FORM 1.295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 21 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
2021-718172
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Lydick -Hooks Roofing of Lubbock,Tx
Lubbock, TX United States
Date Filed:
02/18/2021
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
RFP 20-15431-JM
Roofing on Low Head C Pump Station
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Hooks, Reed
Lubbock, TX United States
X
MMOMMENNEWOMMEOW
Hooks, Randy
Lubbock, TX United States
X
5 Check only if there is NO Interested Party.
D
6 UNSWORN DECLARATION
My name is and my date of birth is
My address is C ,
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County,State of on the day of 20 91.
y,
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.etnics.state.tx.us version v1.l.cetw8a
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos. 1 - 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2021-718172
Lydick -Hooks Roofing of Lubbock,Tx
Lubbock, TX United States
Date Filed:
02/18/2021
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
02/26/2021
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
RFP 20-15431-JM
Roofing on Low Head C Pump Station
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Hooks, Reed
Lubbock, TX United States
X
Hooks, Randy
Lubbock, TX United States
X
5
Check only if there is NO Interested Party. ❑
6
UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.ceffd98a
BOND CHECK
BEST RATING:
LICENSED IN TEXAS
DATE: BY:
CONTRACT AWARD DATE: 02/09/2021
CITY OF LUBBOCK
SPECIFICATIONS FOR
Replacement Roof on Executive Air Terminal at LPSIA
ITB 21-15651-CM
CONTRACT 15651
PROJECT NUMBER: 92579.9251.30000
Plans & Specifications may be obtained from
www.bidsync.com
City of
bock
TEXAS
CONTRACT PREPARED BY: PURCHASING AND CONTRACT MANAGEMENT OFFICE
0
Page Intentionally Left Blank
City of Lubbock, TX
ITB 21-15651-CM
Replacement Roof on Executive Air Terminal at LPSIA
Contractor Checklist
Before submitting your bid, please ensure you have completed and included the following documents in the order they
are listed. The contractor is only to submit (1) one original unbound copy of every item listed.
-L— Carefully read and understand the plans and specifications and properly complete the BID
SUBMITTAL FORM. Signatures must be original, in blue or black ink, and by hand. The bidder
binds himself on acceptance of his bid to execute a contract and any required bonds, according
to the accompanying forms, for performing and completing the said work within the time stated
and for the prices stated below. The bidder MUST submit his bid on forms furnished by the
City, and all blank spaces in the form shall be correctly filled in, stating the price in numerals
for which he intends to do the work contemplated or furnish the materials required. Such prices
shall be written in ink, distinctly and legibly, or typewritten. In case of discrepancy between the
unit price and the extended total for a bid item, the unit price will be taken. A bid that has been
opened may not be changed for the purpose of correcting an error in the bid price. Include
corporate seal and Secretary's signature. Identify addenda received (if any). Include firm's FEDERAL
TAX ID number or Owner's SOCIAL SECURITY number.
2.
Include BID BOND or CASHIER'S OR CERTIFIED CHECK as your bid surety. Failure to provide
a bid surety WILL result in automatic rejection of your bid.
3.
X
Complete CITY OF LUBBOCK REFERENCE FORM.
4.
X
Complete and sign the CITY OF LUBBOCK INSURANCE REQUIREMENT AFFIDAVIT.
Contractor's signature must be original.
5.
Clearly mark the bid number, title, due date and time and your company name and address on the
outside of the envelope or container.
6.
_X_
Ensure your bid is RECEIVED by the City of Lubbock Purchasing and Contract Management Office
prior to the deadline. Late bids will not be accepted.
7.
X
Complete and sign the CONTRACTOR'S STATEMENT OF QUALIFICATIONS
8.
Complete and sign the SAFETY RECORD QUESTIONNAIRE. All "YES" responses must be
explained in detail and submitted with Bid.
9.
X
Complete and sign the SUSPENSION AND DEBARMENT CERTIFICATION. Include firm's
FEDERAL TAX ID number or Owner's SOCL4L SECURITY number.
10.
Complete and submit the CONFLICT OF INTEREST QUESTIONNAIRE.
11.
Chapter 2270 Prohibition on Contracts with Companies Boycotting Israel
12.
Complete the Equal Employment Opportunity Employee Information Report.
13. _ (� Complete and sign the Buy American Certification.
14. X Read and sign the Davis- Bacon Certification of Eligibility.
15. -X_ Read and sign the Nonsegregated Facilities Certification
16. -._ Read and sign the Trade Restriction clause.
17. Complete and sign the Disadvantaged Business Enterprise Utilization form.
18. Complete and sign the Disadvantaged Business Enterprise Letter of Intent.
19. -X_ Complete the Disadvantage Business Enterprise Bidder's list.
20. X Complete and submit the LIST OF SUB -CONTRACTORS.
DOCUMENTS REQUIRED WITHIN SEVEN BUSINESS DAYS AFTER CLOSING:
21. Complete and submit the FINAL LIST OF SUB -CONTRACTORS.
DOCUMENTS REQUIRED BEFORE CONTRACT IS FINALIZED:
22. Please acknowledge and submit the ONLINE DISCLOSURE OF INTERESTED PARTIES FORM
1295 within the specified time according to Texas Government Code 2252.908 using the Texas
Ethics Commission website.
FAILURE TO PROVIDE ANY OF THE ABOVE MAY RESULT IN YOUR BID BEING DEEMED
NON -RESPONSIVE AND, THEREFORE, NOT FURTHER EVALUATED. PLEASE INCLUDE
THIS COMPLETED PAGE AS THE FIRST PAGE OF YOUR BID SUBMITTAL.
Lydick -Hooks Roofing Co. of Lubbock, Inc.
(Type or Print Company Name)
INDEX
1. NOTICE TO BIDDERS
2. GENERAL INSTRUCTIONS TO BIDDERS
3. BID SUBMITTAL — (must be submitted by published due date & time)
3-1. UNIT PRICE BID SUBMITTAL FORM
3-2. CITY OF LUBBOCK REFERENCE FORM
3-3. CONTRACTOR'S STATEMENT OF QUALIFICATIONS
3-4. CITY OF LUBBOCK INSURANCE REQUIREMENT AFFIDAVIT
3-5. SAFETY RECORD QUESTIONNAIRE
3-6. SUSPENSION AND DEBARMENT CERTIFICATION
3-7. PROHIBITION ON CONTRACTS WITH COMPANIES BOYCOTTING ISRAEL
VERIFICATION
4. EEO EMPLOYEE INFORMATION CERTIFICATION
5. BUY AMERICAN CERTIFICATION
6. DAVIS-BACON CERTIFICATION OF ELIGIBILITY
7. CERTIFICATION OF NONSEGREGATED FACILITIES
8. TRADE RESTRICTION CLAUSE
9. DBE CONTRACTING REQUIREMENT
10. LIST OF SUB -CONTRACTORS
11. PAYMENT BOND
12. PERFORMANCE BOND
13. CERTIFICATE OF INSURANCE
14. CONTRACT
15. CONFLICT OF INTEREST QUESTIONNAIRE CHAPTER 176
16. CHAPTER 46. DISCLOSURE OF INTERESTED PARTIES
17. GENERAL CONDITIONS OF THE AGREEMENT
18. SPECIAL CONDITIONS (IF APPLICABLE)
19. SPECIFICATIONS
3
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NOTICE TO BIDDERS
Page Intentionally Left Blank
NOTICE TO BIDDERS
ITB 21-15651-CM
Sealed bids addressed to Marta Alvarez, Director of Purchasing and Contract Management, City of
Lubbock, Texas, will be received in the office of the Purchasing and Contract Management Office, Citizens
Tower, 1314 Avenue K, Floor 9, Lubbock, Texas, 79401, until 3:00 p.m. on December 16, 2020, or as
changed by the issuance of formal addenda to all planholders, to furnish all labor and materials and perform
all work for the construction of the following described project:
Replacement Roof on Executive Air Terminal at LPSIA
After the expiration of the time and date above first written, said sealed bids will be opened in the office
of the Purchasing and Contract Management Office and publicly read aloud. It is the sole responsibility of
the bidder to ensure that his bid is actually in the office of the Purchasing and Contract Management Office
for the City of Lubbock, before the expiration of the date above first written.
Bids are due at 3:00 p.m. on December 16, 2020, and the City of Lubbock City Council will consider
the bids on January 12, 2020, at Citizens Tower, 1314 Avenue K, Floor 9, Lubbock, Texas, 79401, or as
soon thereafter as may be reasonably convenient, subject to the right to reject any or all bids and waive any
formalities. The successful bidder will be required to furnish a performance bond in accordance with
Chapter 2253, Government Code, in the amount of 100% of the total contract price in the event that said
contract price exceeds $100,000 and the successful bidder will be required to furnish a payment bond in
accordance with Chapter 2253, Government Code, in the amount of 100% of the total contract price in the
event that said contract price exceeds $50,000. Said statutory bonds should be issued by a company
carrying a current Best Rating of "A" or better. THE BONDS MUST BE IN A FORM ACCEPTABLE
TO THE CITY ATTORNEY AND MUST BE DATED THE SAME DATE THAT THE
CONTRACT WAS AWARDED.
Bidders are required, whether or not a payment or performance bond is required, to submit a cashier's
or certified check issued by a bank satisfactory to the City of Lubbock, or a bid bond from a reliable surety
company, payable without recourse to the order of the City of Lubbock in an amount not less than 5% of
the total amount of the bid submitted as a guarantee that bidder will enter into a contract and execute all
necessary bonds (if required) within ten (10) business days after notice of award of the contract to him.
FAILURE OF THE BIDDER TO INCLUDE BID SECURITY WITH THE BID SUBMITTAL
SHALL CONSTITUTE A NONRESPONSIVE BID AND RESULT IN DISQUALIFICATION OF
THE BID SUBMITTAL.
It shall be each bidder's sole responsibility to inspect the site of the work and to inform himself
regarding all local conditions under which the work is to be done. It shall be understood and agreed that all
such factors have been thoroughly investigated and considered in the preparation of the bid submitted.
There will be a non -mandatory pre -bid conference on December 8, 2020 at 10:00 a.m. The Zoom meeting
information is as follows:
Website: https:Hzoom.us/j/98828647769?pwd=SDI5LORJNE9adEFVc3Z5VmYzblh5UT09
Meeting ID: 988 2864 7769
Passcode: 1314
Copies of plans and specifications may be obtained at bidder's expense from the City of Lubbock
Purchasing and Contract Management office. Plans and specifications can be viewed online and
downloaded from http://www.bidsync.com at no cost. In the event of a large file size, please be patient
when downloading or viewing. BUSINESSES WITHOUT INTERNET ACCESS may use computers available
at most public libraries.
4
Attention of each bidder is particularly called to the schedule of general prevailing rate of per diem
wages included in the contract documents on file in the office of the Purchasing and Contract Management
Office of the City of Lubbock, which document is specifically referred to in this Notice to Bidders. Each
bidder's attention is further directed to Texas Government Code, Chapter 2258, Prevailing Wage Rates,
and the requirements contained therein concerning the above wage scale and payment by the contractor of
the prevailing rates of wages as heretofore established by owner in said wage scale.
The City of Lubbock hereby notifies bidders that in regard to any contract entered into pursuant to this
advertisement, minority and women business enterprises shall be afforded equal opportunities to submit
bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex,
disability, or national origin in consideration for an award.
The City of Lubbock does not discriminate against persons with disabilities. City of Lubbock pre -bid
meetings and bid openings are available to all persons regardless of disability. If you require special
assistance, please contact the Purchasing and Contract Management Office at (806) 775-2572 or write to
Post Office Box 2000, Lubbock, Texas 79457 at least 48 hours in advance of the meeting.
CITY OF LUBBOCK
.Marta ACvarez
DIRECTOR OF PURCHASING
AND CONTRACT MANAGEMENT
GENERAL INSTRUCTIONS TO BIDDERS
Page Intentionally Left Blank
GENERAL INSTRUCTIONS TO BIDDERS
BID DELIVERY, TIME & DATE
1.1 The City of Lubbock is seeking written and sealed competitive bids to furnish Replacement Roof on
Executive Air Terminal at LPSIA per the attached specifications and contract documents. Sealed bids
will be received no later than 3:00 p.m., on December 16, 2020, at the office listed below. Bids will be
opened via teleconference if date/time stamped on or before 3:00 p.m. CST at the office listed below.
The Zoom meeting information is as follows:
Website: https://zoom.us/j/96120263730?pwd=bTZ5cUZndVFiTOVObGliZjh2ZWIKdzO9
Meeting ID: 9612026 3730
Passcode: 1314
Any bid received after the date and hour specified will be rejected and returned unopened to the bidder.
Each bid and supporting documentation must be in a sealed envelope or container plainly labeled in the
lower left-hand corner: "ITB 21-15651-CM, Replacement Roof on Executive Air Terminal at
LPSIA" and the bid opening date and time. Bidders must also include their company name and address
on the outside of the envelope or container. Bids must be addressed to:
Marta Alvarez, Director of Purchasing and Contract Management
City of Lubbock
1314 Avenue K, Floor 9
Lubbock, Texas 79401
1.2 Bidders are responsible for making certain bids are delivered to the Purchasing and Contract
Management Office. Mailing of a bid does not ensure that the bid will be delivered on time or delivered
at all. If bidder does not hand deliver bid, we suggest that he/she use some sort of delivery service that
provides a receipt.
1.3 Bids will be accepted in person, by United States Mail, by United Parcel Service, or by private courier
service. No bids will be accepted by oral communication, telephone, electronic mail, telegraphic
transmission, or telefacsimile transmission. THE CITY WILL NOT ACCEPT FAX BIDS.
1.4 The City of Lubbock reserves the right to postpone the date and time for opening bids through an
addendum.
2 PRE -BID MEETING
2.1 For the purpose of familiarizing bidders with the requirements, answering questions, and issuing
addenda as needed for the clarification of the Invitation to Bid (ITB) documents, a non -mandatory pre -
bid meeting will be held December 8, 2020, at 10:00 a.m., via teleconference. The Zoom meeting
information is as follows:
Website: https://zoom.us/j/98828647769?pwd=SDI5LORJNE9adEFVc3Z5VmYzblh5UT09
Meeting ID: 988 2864 7769
Passcode: 1314
2.2 All persons attending the meeting will be asked to identify themselves and the prospective bidder they
represent.
2.3 It is the bidder's responsibility to attend the pre -bid meeting though the meeting is not mandatory. The
City will not be responsible for providing information discussed at the pre -bid meeting to bidders who
do not attend the pre -bid meeting.
3 ADDENDA & MODIFICATIONS
3.1 Any changes, additions, or clarifications to the ITB are made by ADDENDA information available over
the Internet at www.bidsync.com. We strongly suggest that you check for any addenda a minimum
of forty-eight hours in advance of the response deadline. BUSINESSES WITHOUT INTERNET
ACCESS may use computers available at most public libraries.
6
3.2 Any bidder in doubt as to the true meaning of any part of the specifications or other documents may
request an interpretation thereof from the Purchasing and Contract Management Office. At the request
of the bidder, or in the event the Purchasing and Contract Management Office deems the interpretation
to be substantive, the interpretation will be made by written addendum issued by the Purchasing and
Contract Management Office. Such addenda issued by the Purchasing and Contract Management Office
will be available over the Internet at www.bidsync.com and will become part of the bid package having
the same binding effect as provisions of the original ITB. NO VERBAL EXPLANATIONS OR
INTERPRETATIONS WILL BE BINDING. In order to have a request for interpretation considered,
the request must be submitted in writing and must be received by the City of Lubbock Purchasing and
Contract Management Office no later than five (5) calendar days before the bid closing date.
3.3 All addenda, amendments, and interpretations of this solicitation shall be in writing. The City of
Lubbock shall not be legally bound by any amendment or interpretation that is not in writing. Only
information supplied by the City of Lubbock Purchasing and Contract Management Office in writing or
in this ITB should be used in preparing bid responses. All contacts that a bidder may have had before
or after receipt of this ITB with any individuals, employees, or representatives of the City and any
information that may have been read in any news media or seen or heard in any communication facility
regarding this bid should be disregarded in preparing responses.
3.4 The City does not assume responsibility for the receipt of any addendum sent to bidders.
4 EXAMINATION OF DOCUMENTS AND REQUIREMENTS
4.1 Each bidder shall carefully examine all ITB documents and thoroughly familiarize itself with all
requirements before submitting a bid to ensure that their bid meets the intent of these specifications.
4.2 Before submitting a bid, each bidder shall be responsible for making all investigations and examinations
that are necessary to ascertain conditions and requirements affecting the requirements of this Invitation
to Bid. Failure to make such investigations and examinations shall not relieve the bidder from obligation
to comply, in every detail, with all provisions and requirements of the Invitation to Bid.
4.3 Notices of any discrepancies or omissions in these plans, specifications, or contract documents,
shall be given to the Purchasing and Contract Management Office and a clarification obtained
before the bids are received, and if no such notice is received by the Purchasing and Contract
Management Office prior to the opening of bids, then it shall be deemed that the bidder fully
understands the work to be included and has provided sufficient sums in its bid to complete the
work in accordance with these plans and specifications. If bidder does not notify Purchasing and
Contract Management Office before bidding of any discrepancies or omissions, then it shall be
deemed for all purposes that the plans and specifications are sufficient and adequate for
completion of the project. It is further agreed that any request for clarification must be submitted
no later than five (5) calendar days prior to the bid closing date.
5 BID PREPARATION COSTS
5.1 Issuance of this ITB does not commit the City of Lubbock, in any way, to pay any costs incurred in the
preparation and submission of a bid.
5.2 The issuance of this ITB does not obligate the City of Lubbock to enter into contract for any services or
equipment.
5.3 All costs related to the preparation and submission of a bid shall be paid by the bidder.
TRADE SECRETS, CONFIDENTIAL INFORMATION AND THE TEXAS PUBLIC INFORMATION ACT
6.1 If you consider any portion of your bid to be privileged or confidential by statute or judicial decision,
including trade secrets and commercial or financial information, clearly identify those portions.
6.2 The City of Lubbock will honor your notations of trade secrets and confidential information and decline
to release such information initially, but please note that the final determination of whether a particular
portion of your bid is in fact a trade secret or commercial or financial information that may be withheld
from public inspection will be made by the Texas Attorney General or a court of competent jurisdiction.
In the event a public information request is received for a portion of your bid that you have marked as
being confidential information, you will be notified of such request and you will be required to justify
your legal position in writing to the Texas Attorney General pursuant to Section 552.305 of the
Government Code. In the event that it is determined by opinion or order of the Texas Attorney General
or a court of competent jurisdiction that such information is in fact not privileged and confidential under
Section 552.110 of the Government Code and Section 252.049 of the Local Government Code, then
such information will be made available to the requester.
6.3 Marking your entire bid CONFIDENTIAL/PROPRIETARY is not in conformance with the Texas Open
Records Act.
6.4 Pursuant to Section 552.301(c) of the Texas Government Code, the City of Lubbock has designated the
following email address for which public information requests may be made by an emailed request:
orrkmylubbock.us. Please send this request to this email address for it to be processed.
6.5 For more information, please see the City of Lubbock Public Information Act website at:
hltps:Hci.lubbock.tx.us/pages/public-information-act
LICENSES, PERMITS, TAXES
The price or prices for the work shall include full compensation for all taxes, permits, etc. that the bidder is or
may be required to pay.
UTILIZATION OF LOCAL BUSINESS RESOURCES
Prospective bidders are strongly encouraged to explore and implement methods for the utilization of local
resources, and to outline in their bid submittal how they would utilize local resources.
CONFLICT OF INTEREST
9.1 The bidder shall not offer or accept gifts or anything of value nor enter into any business arrangement with
any employee, official or agent of the City of Lubbock.
9.2 By signing and executing this bid, the bidder certifies and represents to the City the bidder has not offered,
conferred or agreed to confer any pecuniary benefit or other thing of value for the receipt of special treatment,
advantage, information, recipient's decision, opinion, recommendation, vote or any other exercise of
discretion concerning this bid.
10 CONTRACT DOCUMENTS
10.1 All work covered by the contract shall be done in accordance with contract documents described in the
General Conditions.
10.2 All bidders shall be thoroughly familiar with all of the requirements set forth on the contract documents
for the construction of this project and shall be responsible for the satisfactory completion of all work
contemplated by said contract documents.
11 PLANS FOR USE BY BIDDERS
It is the intent of the City of Lubbock that all parties with an interest in submitting a bid on the project covered
by the contract documents be given a reasonable opportunity to examine the documents and prepare a bid without
charge or forfeiture of deposit. The contract documents may be examined without charge as noted in the Notice
to Bidders.
12 BIDDER INQUIRIES AND CLARIFICATION OF REQUIREMENTS
12.1 It is the intent and purpose of the City of Lubbock that this request permit competitive bids. It shall be
the bidder's responsibility to advise the Purchasing and Contract Management Office if any language,
requirements, etc., or any combinations thereof, inadvertently restricts or limits the requirements stated
in this ITB to a single source. Such notification must be submitted in writing and must be received by
the City of Lubbock Purchasing and Contract Management Office no later than five (5) calendar days
before the bid closing date. A review of such notifications will be made.
12.2 NO BIDDER SHALL REQUEST ANY INFORMATION VERBALLY. ALL REQUESTS FOR
ADDITIONAL INFORMATION OR CLARIFICATION CONCERNING THIS INVITATION
TO BID (ITB) MUST BE SUBMITTED IN WRITING NO LATER THAN FIVE (5) CALENDAR
DAYS PRIOR TO THE BID CLOSING DATE AND ADDRESSED TO:
Chris Mullen, Buyer
City of Lubbock
Purchasing and Contract Management Office
1314 Avenue K, Floor 9
Lubbock, Texas 79401
Fax: 806-775-2164
Email: JMullen@mylubbock.us
Bidsync: www.bidsyne.com
13 TIME AND ORDER FOR COMPLETION
13.1 The construction covered by the contract documents shall be substantially completed within 60 days
from the date specified in the Notice to Proceed issued by the City of Lubbock to the successful bidder.
13.2 The Contractor will be permitted to prosecute the work in the order of his own choosing, provided,
however, the City reserves the right to require the Contractor to submit a progress schedule of the work
contemplated by the contract documents. In the event the City requires a progress schedule to be
submitted, and it is determined by the City that the progress of the work is not in accordance with the
progress schedule so submitted, the City may direct the Contractor to take such action as the City deems
necessary to ensure completion of the project within the time specified.
13.3 Upon receipt of notice to proceed, and upon commencement of the work, the Contractor shall ensure
daily prosecution of the work is conducted every business day until the work is completed, regardless if
the work will be substantially or finally complete ahead of specified deadlines in the agreement, unless
the City determines time off from said prosecution is necessary or reasonable and Contractor received
said determination in writing from the City. Additionally, inclement weather shall be the only other
reason consistent, daily prosecution of the work may not take place on those inclement weather days.
14 PAYMENT
All payments due to Contractor shall be made in accordance with the provisions of the General Conditions of
the contract documents.
15 AFFIDAVITS OF BILLS PAID
The City of Lubbock reserves the right, prior to final acceptance of this project to require the Contractor to
execute an affidavit that all bills for labor, materials and incidentals incurred in the construction of the
improvements contemplated by the contract documents have been paid in full and that there are no claims
pending, of which the Contractor has been notified.
16 MATERIALS AND WORKMANSHIP
The intent of these contract documents is that only materials and workmanship of the best quality and grade will
be furnished. The fact that the specifications may fail to be sufficiently complete in some detail will not relieve
the Contractor of full responsibility for providing materials of high quality and for protecting them adequately
until incorporated into the project. The presence or absence of a representative of the City on the site will not
relieve the Contractor of full responsibility of complying with this provision. The specifications for materials
and methods set forth in the contract documents provide minimum standards of quality, which the Owner
believes necessary to procure a satisfactory project.
17 GUARANTEES
17.1 All equipment and materials incorporated in the project and all construction shall be guaranteed against
defective materials and workmanship. Prior to final acceptance, the Contractor shall furnish to the
Owner, a written general guarantee which shall provide that the Contractor shall remedy any defects in
the work, and pay for any and all damages of any nature whatsoever resulting in such defects, when such
defects appear within TWO years from date of final acceptance of the work as a result of defective
materials or workmanship, at no cost to the Owner (City of Lubbock).
17.2 Notwithstanding any provisions contained in the contractual agreement, the Contractor represents and
warrants fault -free performance and fault -free result in the processing date and date -related data
(including, but not limited to calculating, comparing and sequencing) of all hardware, software and
firmware products delivered and services provided under this Contract, individually or in combination,
as the case may be from the effective date of this Contract. Also, the Contractor warrants calculations
will be recognized and accommodated and will not, in any way, result in hardware, software or firmware
failure. The City of Lubbock, at its sole option, may require the Contractor, at any time, to demonstrate
the procedures it intends to follow in order to comply with all the obligations contained herein.
17.3 The obligations contained herein apply to products and services provided by the Contractor, its sub-
contractor or any third party involved in the creation or development of the products and services to be
delivered to the City of Lubbock under this Contract. Failure to comply with any of the obligations
contained herein, may result in the City of Lubbock availing itself of any of its rights under the law and
under this Contract including, but not limited to, its right pertaining to termination or default.
17.4 The warranties contained herein are separate and discrete from any other warranties specified in this
Contract, and are not subject to any disclaimer of warranty, implied or expressed, or limitation to the
Contractor's liability which may be specified in this Contract, its appendices, its schedules, its annexes
or any document incorporated in this Contract by reference.
18 PLANS FOR THE CONTRACTOR
The contractor will, upon written request, be furnished up to five sets of plans and specifications and related
contract documents for use during construction. Plans and specifications for use during construction will only
be furnished directly to the Contractor. The Contractor shall then distribute copies of plans and specifications
to suppliers, subcontractors or others, as required for proper prosecution of the work contemplated by the
Contractor.
19 PROTECTION OF THE WORK
The Contractor shall be responsible for the care, preservation, conservation, and protection of all materials,
supplies, machinery, equipment, tools, apparatus, accessories, facilities, and all means of construction, and any
and all parts of the work whether the Contractor has been paid, partially paid, or not paid for such work, until
the date the City issues its certificate of completion to Contractor. The City reserves the right, after the bids have
been opened and before the contract has been awarded, to require of a bidder the following information:
(a) The experience record of the bidder showing completed jobs of a similar nature to the one covered by
the intended contract and all work in progress with bond amounts and percentage completed.
(b) A sworn statement of the current financial condition of the bidder.
(c) Equipment schedule.
20 TEXAS STATE SALES TAX
20.1 This contract is issued by an organization which qualifies for exemption provisions pursuant to
provisions of Article 20.04 of the Texas Limited Sales, Excise and Use Tax Act.
20.2 The Contractor must obtain a limited sales, excise and use tax permit which shall enable him to buy the
materials to be incorporated into the work without paying the tax at the time of purchase.
21 PROTECTION OF SUBSURFACE LINES AND STRUCTURES
It shall be the Contractor's responsibility to prosecute the work contemplated by the contract documents in such
a way as to exercise due care to locate and prevent damage to all underground pipelines, utility lines, conduits
or other underground structures which might or could be damaged by Contractor during the construction of the
project contemplated by these contract documents. The City of Lubbock agrees that it will furnish Contractor
the location of all such underground lines and utilities of which it has knowledge. However, such fact shall not
relieve the Contractor of his responsibilities aforementioned. All such underground lines or structures cut or
damaged by Contractor during the prosecution of the work contemplated by this contract shall be repaired
immediately by Contractor to the satisfaction of the City of Lubbock, Texas, at Contractor's expense.
22 BARRICADES AND SAFETY MEASURES
The contractor shall, at his own expense, furnish and erect such barricades, fences, lights and danger signals, and
shall take such other precautionary measures for the protection of persons, property and the work as may be
necessary. The Contractor will be held responsible for all damage to the work due to failure of barricades, signs,
and lights to protect it, and when damage is incurred, the damaged portion shall be immediately removed and
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replaced by Contractor at his own cost and expense. The Contractor's responsibility for maintenance of
barricades, signs, and lights shall not cease until the date of issuance to Contractor of City's certificate of
acceptance of the project.
23 EXPLOSIVES
23.1 The use of explosives will not be permitted unless written permission to do so is obtained by the
Contractor from the City. In all cases where written permission is obtained for the use of explosives,
the Contractor shall assume full responsibility for all damage, which may occur as a direct or indirect
result of the blasting. In addition, in all cases where explosives are authorized to be used, the Contractor
shall use utmost care so as not to endanger life or property and the Contractor shall further use only such
methods as are currently utilized by persons, firms, or corporations engaged in similar type of
construction activity.
23.2 Explosive materials shall not be stored or kept at the construction site by the Contractor.
23.3 In all cases where explosives are to be used during the construction of the project contemplated by this
contract, it shall be the duty of the Contractor to notify each utility company having structures (above or
below the ground) in proximity to the site of the work of Contractor's intention to use explosives, and
such notice shall be given sufficiently in advance to enable the companies to take such steps as they may
deem necessary to protect their property from injury. Such notice, however, shall not relieve the
Contractor of responsibility for any damage resulting from his blasting operations.
24 CONTRACTOR'S REPRESENTATIVE
The successful bidder shall be required to have a responsible local representative available at all times while the
work is in progress under this contract. The successful bidder shall be required to furnish the name, address and
telephone number where such local representative may be reached during the time that the work contemplated
by this contract is in progress.
25 INSURANCE
25.1 The Contractor shall not commence work under this contract until he has obtained all insurance as
required in the General Conditions of the contract documents, from an underwriter authorized to do
business in the State of Texas and satisfactory to the City. Proof of coverage shall be furnished to the
City and written notice of cancellation or any material change will be provided ten (10) days in advance
of cancellation or change. All policies shall contain an agreement on the part of the insurer waiving the
right to subrogation. The Contractor shall procure and carry at his sole cost and expense through the life
of this contract, insurance protection as hereinafter specified. Coverage in excess of that specified herein
also shall be acceptable. Such insurance shall be carried with an insurance company authorized to
transact business in the State of Texas and shall cover all operations in connection with this contract,
whether performed by the Contractor or a subcontractor, or separate policies shall be provided covering
the operation of each subcontractor. A certificate of insurance specifying each and all coverages shall
be submitted before contract execution.
25.2 PROOF OF COVERAGE SHALL BE FURNISHED TO THE CITY OF LUBBOCK IN THE
FORM OF A CERTIFICATE OF INSURANCE. THE INSURANCE CERTIFICATES
FURNISHED SHALL NAME THE CITY OF LUBBOCK AS ADDITIONAL INSURED ON
AUTO/GENERAL LIABILITY ON A PRIMARY AND NON-CONTRIBUTORY BASIS TO
INCLUDE PRODUCTS OF COMPLETE OPERATIONS. PROVIDE A WAIVER OF
SUBROGATION IN FAVOR OF THE CITY OF LUBBOCK. IT SHALL BE THE
CONTRACTOR'S RESPONSIBILITY TO PROVIDE TO THE OWNER ALL PROOF OF
COVERAGE INSURANCE DOCUMENTS INCLUDING WORKERS COMPENSATION
COVERAGE FOR EACH SUBCONTRACTOR. COPIES OF THE ENDORSEMENTS ARE
REQUIRED.
26 LABOR AND WORKING HOURS
26.1 Attention of each bidder is particularly called to the schedule of general prevailing rate of per diem
wages included in these contract documents. The wage rate that must be paid on this project shall not
be less than specified in the schedule of general prevailing rates of per diem wages as above mentioned.
The bidders' attention is further directed to the requirements of Texas Government Code, Chapter
2258, Prevailing Wage Rates providing for the payment of the wage schedules above mentioned and
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the bidder's obligations thereunder. The inclusion of the schedule of general prevailing rate of per diem
wages in the contract documents does not release the Contractor from compliance with any wage law
that may be applicable. Construction work under the contract requiring an inspector shall not be
performed on weekends or holidays unless the following conditions exist:
26.1.1 The project being constructed is essential to the City of Lubbock's ability to provide the
necessary service to its citizens.
26.1.2 Delays in construction are due to factors outside the control of the Contractor. The Contractor
is approaching the penalty provisions of the contract and Contractor can show he has made a
diligent effort to complete the contract within the allotted time.
26.2 Before construction work requiring an inspector is to be performed on Sunday or holidays, the
Contractor must notify the Owner's Representative not less than three full working days prior to the
weekend or holiday he desires to do work and obtain written permission from the Owner's Representative
to do such work. The final decision on whether to allow construction work requiring an inspector on
Sunday or holidays will be made by the Owner's Representative.
26.3 In any event, if a condition should occur or arise at the site of this project or from the work being done
under this contract which is hazardous or dangerous to property or life, the Contractor shall immediately
commence work, regardless of the day of the week or the time of day, to correct or alleviate such
condition so that it is no longer dangerous to property or life.
27 PAYMENT OF EMPLOYEES AND FILING OF PAYROLLS
The contractor and each of his subcontractors shall pay each of his employees engaged in work on the
project under this contract in full (less mandatory legal deductions) in cash, or by check readily cashable
without discount, not less often than once each week. The Contractor and each of his subcontractors
shall keep a record showing the name and occupation of each worker employed by the Contractor or
subcontractor in the construction of the public work and the actual per diem wages paid to each
worker. This record shall be open at all reasonable hours to inspection by the officers and agents of
the City. The Contractor must classify employees according to one of the classifications set forth in the
schedule of general prevailing rate of per diem wages, which schedule is included in the contract documents.
The Contractor shall forfeit as a penalty to the City of Lubbock on whose behalf this contract is made, sixty
dollars ($60) for each laborer, workman, or mechanic employed for each calendar day, or portion thereof,
such laborer, workman or mechanic is paid less than the wages assigned to his particular classification
as set forth in the schedule of general prevailing rate of per diem wages included in these contract
documents.
28 PROVISIONS CONCERNING ESCALATION CLAUSES
Bids submitted containing any conditions which provide for changes in the stated bid price due to increases or
decreases in the cost of materials, labor or other items required for the project will be rejected and returned to
the bidder without being considered.
29 PREPARATION FOR BID
29.1 The bidder shall submit his bid on forms furnished by the City, and all blank spaces in the form shall be
correctly filled in, stating the price in numerals for which he intends to do the work contemplated or
furnish the materials required. Such prices shall be written in ink, distinctly and legibly, or typewritten.
In case of discrepancy between the unit price and the extended total for a bid item, the unit price will
be taken. A bid that has been opened may not be changed for the purpose of correcting an error in the
bid price.
29.2 If the bid is submitted by an individual, his name must be signed by him or his duly authorized agent.
If a bid is submitted by a firm, association, or partnership, the name and address of each member must
be given and the bid signed by a member of the firm, association or partnership, or person duly
authorized. If the bid is submitted by a company or corporation, the company or corporate name and
business address must be given, and the bid signed by an official or duly authorized agent. Powers of
attorney authorizing agents or others to sign bids must be properly certified and must be in writing and
submitted with the bid. The bid shall be executed in ink.
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29.3 Each bid shall be enclosed in a sealed envelope, addressed as specified in the Notice to Bidders, and
endorsed on the outside of the envelope in the following manner:
29.3.1 Bidder's name:
29.3.2 Bid for "ITB 21-15651-CM, REPLACEMENT ROOF ON EXECUTIVE AIR TERMINAL
AT LPSIA"
29.3.3 Bid submittals may be withdrawn and resubmitted at any time before the time set for opening
of the bids, but no bid may be withdrawn or altered thereafter.
29.4 Pursuant to Texas Local Government Code 252.043(g), a competitive sealed bid that has been
opened may not be changed for the purpose of correcting an error in the bid price. THEREFORE,
ANY CORRECTIONS TO THE BID PRICE MUST BE MADE ON THE BID SUBMITTAL
FORM PRIOR TO BID OPENING.
30 BOUND COPY OF CONTRACT DOCUMENTS
Bidder understands and agrees that the contract to be executed by bidder shall be bound and will include the
following:
(a) Notice to Bidders.
(b) General Instructions to Bidders.
(c) Bidder's Submittal.
(d) Statutory Bonds (if required).
(e) Contract Agreement.
(f) General Conditions.
(g) Special Conditions (if any).
(h) Specifications.
(i) Insurance Certificates for Contractor and all Sub -Contractors.
0) All other documents made available to bidder for his inspection in accordance with the Notice to Bidders.
If Plans and Specifications are too bulky or cumbersome to be physically bound, they are to be considered
incorporated by reference into the aforementioned contract documents.
31 (QUALIFICATIONS OF BIDDERS
The bidder may be required before the award of any contract to show to the complete satisfaction of the City of
Lubbock that it has the necessary facilities, ability, and financial resources to provide the service specified therein
in a satisfactory manner. The bidder may also be required to give a past history and references in order to satisfy
the City of Lubbock about the bidder's qualifications. The City of Lubbock may make reasonable investigations
deemed necessary and proper to determine the ability of the bidder to perform the work, and the bidder shall
furnish to the City of Lubbock all information for this purpose that may be requested. The bidder's bid may be
deemed not to meet specifications or the bid may be rejected if the evidence submitted by, or investigation of,
the bidder fails to satisfy the City of Lubbock that the bidder is properly qualified to carry out the obligations of
the contract and to complete the work described therein. Evaluation of the bidder's qualifications shall include:
(a) The ability, capacity, skill, and financial resources to perform the work or provide the service required.
(b) The ability of the bidder to perform the work or provide the service promptly or within the time specified,
without delay or interference.
(c) The character, integrity, reputation, judgment, experience, and efficiency of the bidder.
(d) The quality of performance of previous contracts or services.
(e) The safety record of the Contractor and proposed Sub -Contractors
Before contract award, the recommended contractor for this project may be required to show that he has
experience with similar projects that require the Contractor to plan his work efforts and equipment needs with
City of Lubbock specifications in mind. Demonstration of experience shall include a complete list of ALL
similar municipal and similar non -municipal current and completed projects for the past three (3) years for
review. This list shall include the names of supervisors and type of equipment used to perform work on these
projects. In addition, the Contractor may be required to provide the name(s) of supervisor(s) that will be used
to perform work on this project in compliance with City of Lubbock specifications herein.
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32 BID AWARD
32.1 The City of Lubbock reserves the right to reject any or all bids, reject any particular item on a bid, and
to waive immaterial formalities and to accept the offer most advantageous to the City of Lubbock in its
sole discretion. Unless otherwise specified herein, the City shall award the bid based on the total bid for
Bid Item 1 plus the sum of any Alternate Bids or Options the City may select.
32.2 All bids are evaluated for compliance with specifications before the bid price is considered. Response
to specifications is primary in determining the best low bid. Failure to comply with the specifications
may result in disqualification of the bid.
32.3 In case of tie bids, preference will be given to local bidders. Consistent and continued tie bidding may
be cause for rejection of bids by the City of Lubbock and/or investigation by the Attorney General to
determine possible Anti -Trust violations.
32.4 Before the City may award a bid to a nonresident bidder, the nonresident bidder's bid must be lower than
lowest bid submitted by a responsible Texas bidder by the same margin or amount that a Texas bidder
would be required to underbid the nonresident bidder in the nonresident bidders' home state.
32.5 Any contract made, or purchase order issued, as a result of this Invitation to Bid, shall be entered into
the State of Texas and under the laws of the State of Texas. In connection with the performance of work,
the Bidder agrees to comply with the Fair Labor Standard Act, Equal Opportunity Employment Act, and
all other applicable Federal, State, and Local laws, regulations, and executive orders to the extent that
the same may be applicable.
32.6 NO INDIVIDUAL OF ANY USING DEPARTMENT HAS THE AUTHORITY TO LEGALLY
AND/OR FINANCIALLY COMMIT THE CITY TO ANY CONTRACT, AGREEMENT OR
PURCHASE ORDER FOR GOODS OR SERVICES, UNLESS SPECIFICALLY SANCTIONED
BY THE REQUIREMENTS OF THIS INVITATION TO BID.
33 ANTI -LOBBYING PROVISION
33.1 DURING THE PERIOD BETWEEN THE BID CLOSE DATE AND THE CONTRACT
AWARD, BIDDERS, INCLUDING THEIR AGENTS AND REPRESENTATIVES, SHALL
NOT DIRECTLY DISCUSS OR PROMOTE THEIR BID WITH ANY MEMBER OF THE
LUBBOCK CITY COUNCIL OR CITY STAFF EXCEPT IN THE COURSE OF CITY -
SPONSORED INQUIRIES, BRIEFINGS, INTERVIEWS, OR PRESENTATIONS, UNLESS
REQUESTED BY THE CITY.
33.2 This provision is not meant to preclude bidders from discussing other matters with City Council
members or City staff. This policy is intended to create a level playing field for all potential
bidders, assure that contract decisions are made in public, and to protect the integrity of the bid
process. Violation of this provision may result in rejection of the bidder's bid.
34 PREVAILING WAGE RATES
34.1 Bidders are required to comply with Texas Government Code, Chapter 2258, Prevailing Wage
Rates, with respect to the payment of prevailing wage rates for the construction of a public
work, including a building, highway, road, excavation, and repair work or other project
development or improvement, paid for in whole or in part from public funds, without regard to
whether the work is done under public supervision or direction. A worker is employed on a
public work if the worker is employed by the contractor or any subcontractor in the execution
of the contract for the project
34.2 A worker employed on a public work by or on behalf of the City of Lubbock shall be paid not
less than the general prevailing rate of per diem wages for the work of a similar character in the
locality in which the work is performed, and not less than the general prevailing rate of per diem
wages for legal holiday and overtime work.
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34.3 A contractor or subcontractor who violates Texas Government Code Section 2258.023 shall pay
to the City of Lubbock sixty dollars ($60) for each worker employed for each calendar day or
part of the day that the worker is paid less than the wage rates stipulated in the contract.
35 PROTEST
35.1 All protests regarding the ITB process must be submitted in writing to the City Director of
Purchasing and Contract Management within 5 working days after the protesting party knows
of the occurrence of the action which is protested relating to advertising of notices deadlines,
proposal opening and all other related procedures under the Local Government Code, as well
as any protest relating to alleged improprieties with the ITB process. This limitation does not
include protests relating to staff recommendations as to award of contract. Protests relating to
staff recommendations may be directed to the City Manager. All staff recommendations will
be made available for public review prior to consideration by the City Council as allowed by
law.
FAILURE TO PROTEST WITHIN THE TIME ALLOTTED SHALL CONSTITUTE A WAIVER
OF ANY PROTEST.
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BID SUBMITTAL FORM
16
Page Intentionally Left Blank
BID SUBMITTAL FORM
UNIT PRICE BID CONTRACT
DATE. December 16, 2020
PROJECT NUMBER: ITB 21-15651-CM, Replacement Roof on Executive Air Terminal at LPSIA
Bid of Lydick -Hooks Roofing Co. of Lubbock, Inc. (hereinafter called Bidder)
To the Honorable Mayor and City Council City of Lubbock, Texas (hereinafter called Owner)
Ladies and Gentlemen:
The Bidder, in compliance with your Invitation to Bid for the construction of Replacement Roof on Executive Air Terminal
at LPSIA, having carefully examined the plans, specifications, instructions to bidders, notice to bidders and all other related
contract documents and the site of the intended work, and being familiar with all of the conditions surrounding the
construction of the intended project including the availability of materials and labor, hereby intends to furnish all labor,
materials, and supplies; and to construct the project in accordance with the plans, specifications and contract documents,
within the time set forth therein and at the price stated below.
The bidder binds himself on acceptance of his bid to execute a contract and any required bonds, according to the
accompanying forms, for performing and completing the said work within the time stated and for the prices stated below.
BASE PROPOSAL
ITEM
DESCRIPTION
MEASURE
TOTAL COST
Roof Areas A, B1, B2, C1, & C2 - Work shall include tear off of existing
roofs down to the deck, mechanically fastening venting base sheet per
ASCE 7 criteria, adhere a base layer of 1.5" polyisocyanurate insulation
board with'/2" cover board as specified. Adhering one ply of SBS modified
$170,316.00
1.
base ply and fleece backed PVC Thermoplastic KEE Roofing System. All
LS
new metal accessories shall be Kynar finish as specified. Installation shall
be as per NRCA, SMACNA, ANSUSPRI, specifications, details and
manufacturer's guidelines. Provide a twenty (20) year NDL manufacturer's
warranty with 2" hail coverage and a two 2 year contractor's warranty.
ADDITIONAL UNIT RPICE OPTIONS
ITEM
DESCRIPTION
UNIT OF
MEASURE
ESTIMATED
QUANTITY
UNIT PRICE
EXTENDED
AMOUNT
2
Remove and replace damaged lightweight
Square Foot
1
$25.00
$25.00
concrete decking
3.
Remove and replace deteriorated nailers
Board Foot
1
$5.00
$5.00
Total, Items (2-3)
$ $30.00
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Offeror hereby agrees to commence the work on the above project on a date to be specified in a written "Notice to
Proceed" of the Owner and to substantially complete the project within 60 days as stipulated in the specification and other
contract documents. Offeror hereby further agrees to pay to Owner as liquidated damages in the sum of $25 for each
consecutive calendar day after substantial completion set forth herein above for completion of this project, all as more fully
set forth in the General Conditions of the Agreement.
Bidder understands and agrees that this bid submittal shall be completed and submitted in accordance with
instruction number 28 of the General Instructions to Bidders.
Bidder understands that the Owner reserves the right to reject any or all bids and to waive any formality in the
bidding.
The Bidder agrees that this bid shall be good and may not be withdrawn for a period of 70 calendar days after the
scheduled closing time for receiving bids.
The undersigned Bidder hereby declares that he has visited the site of the work and has carefully examined the
plans, specifications and contract documents pertaining to the work covered by this bid, and he further agrees to commence
work on or before the date specified in the written notice to proceed, and to substantially complete the work on which he
has bid; as provided in the contract documents.
Bidders are required, whether or not a payment or performance bond is required, to submit a cashier's check or
certified check issued by a bank satisfactory to the City of Lubbock, or a bid bond from a reliable surety company, payable
without recourse to the order of the City of Lubbock in an amount not less than five percent (5%) of the total amount of the
bid submitted as a guarantee that bidder will enter into a contract, obtain all required insurance policies, and execute all
necessary bonds (if required) within 10 business days after notice of award of the conLacthim
J \Bidder's Initials
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Enclosed with this bid is a Cashier's Check or Certified Check for ---------------------------__----- Dollars
($ ) or a Bid Bond in the sum of Eight thousand five hundred fifteen and 85/100Dollars ($ 8,515.85 ), which it is agreed
shall be collected and retained by the Owner as liquidated damages in the event the bid is accepted by the Owner and the
undersigned fails to execute the necessary contract documents, insurance certificates, and the required bond (if any) with the
Owner within 10 business days after the date of receipt of written notification of acceptance of said bid; otherwise, said check
or bond shall be returned to the undersigned upon demand.
Bidder understands and agrees that the contract to be executed by Bidder shall be bound and include all contract documents
made available to him for his inspection in accordance with the Notice to Bidders.
Pursuant to Texas Local Government Code 252.043(g), a
competitive sealed bid that has been opened may not be
changed for the purpose of correcting an error in the bid price.
THEREFORE, ANY CORRECTIONS TO THE BID PRICE
MUST BE MADE ON THE BID SUBMITTAL FORM PRIOR
TO BID OPENING.
(Seal if Bidder is a Corporation)
ATTEST: �1
Secretary handy Hooks
Bidder acknowledges receipt of the following addenda:
Addenda No.
Date,
Addenda No.
Date
Addenda No.
Date
Addenda No.
Date
Date: December 16, 2020
Au orized Signature
Reed Hooks
(Printed or Typed Name)
Lydick -Hooks Roofing Co. of Lubbock, Inc.
Company
P.O. Box 2605
Address
Lubbock
,Lubbock
City,
County
TX
, 79408
State
Zip Code
Telephone: 806 - 765-5577
Fax: 806 - 765-5581
FEDERAL TAX ID or SOCIAL SECURITY No.
75-0405113
EMAIL: lydick-hooks@sbcglobal.net
M/WBE Firm: Woman Black American Native American
His�c American I Asian Pacific American Other (Specify)
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Finn/Individual:
Date of Award by City Council (for bids over $50, 000): Date P.O./Contract Issued:
RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS.
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND
YOUR COMPANY NAME AND ADDRESS.
19
LIA
BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we Lydick -Hooks Roofing Company of Lubbock, Inc.
as principal, hereinafter called the "Principal," and SURETEC INSURANCE COMPANY, as surety, hereinafter called the
"Surety," are held and firmly bound unto City of Lubbock
as obligee, hereinafter called the Obligee, in the sum of 5 % of the greatest amount bid by Principal for the
payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs,
executors, administrators, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the principal has submitted a bid for Replacement Roof on Executive Air Terminal at LPSIA
Proi. No. ITB 21-15651-CM
NOW, THEREFORE, if the contract be timely awarded to the Principal and the Principal shall within such time as
specified in the bid, enter into a contract in writing or, in the event of the failure of the Principal to enter into such Contract,
if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in
said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the work
covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect.
PROVIDED, HOWEVER, neither Principal nor Surety shall be bound hereunder unless Obligee prior to execution of the
final contract shall furnish evidence of financing in a manner and form acceptable to Principal and Surety that financing
has been firmly committed to cover the entire cost of the project.
SIGNED, sealed and dated this 16th day of December 1 2020
Lydick -Hooks Roofing Company of
(Principal)
BY:
TITLE:
Inc.
L11—
SURETEC INSURANCE COMPANY
BY: C..X424Il-_
Lance Murfee , Attorney -in -Fact
POA #: 5296760
SureTec Insurance Company
LIMITED POWER OF ATTORNEY
Know All Men by These Presents, That SURETEC INSURANCE COMPANY (the "Company"), a corporation duly organized and
existing under the laws of the State of Texas, and having its principal office in Houston, Harris County, Texas, does by these presents
make, constitute and appoint
Lance Murfee
its true and lawful Attorney -in -fact, with full power and authority hereby conferred in its name, place and stead, to execute, acknowledge
and deliver any and all bonds, recognizances, undertakings or other instruments or contracts of suretyship to include waivers to the
conditions of contracts and consents of surety for:
Principal: Lydick -Hooks Roofing Company of Lubbock, Inc.
Obligee: City of Lubbock
Amount: $ 250,000.00
and to bind the Company thereby as fully and to the same extent as if such bond were signed by the President, sealed with the corporate
seal of the Company and duly attested by its Secretary, hereby ratifying and confirming all that the said Attorney -in -Fact may do in the
premises. Said appointment is made under and by authority of the following resolutions of the Board of Directors of the SureTec
Insurance Company:
Be it Resolved, that the President, any Vice -President, any Assistant Vice -President, any Secretary or any Assistant Secretary shall be and is
hereby vested with full power and authority to appoint any one or more suitable persons as Attorney(s)-in-Fact to represent and act for and on
behalf of the Company subject to the following provisions:
Attorney -in -Fact may be given full power and authority for and in the name of and of behalf of the Company, to execute, acknowledge and
deliver, any and all bonds, recognizances, contracts, agreements or indemnity and other conditional or obligatory undertakings and any and all
notices and documents canceling or terminating the Company's liability thereunder, and any such instruments so executed by any such
Attomey-in-Fact shall be binding upon the Company as if signed by the President and sealed and effected by the Corporate Secretary.
Be it Resolved, that the signature of any authorized officer and seal of the Company heretofore or hereafter affixed to any power of attorney or
any certificate relating thereto by facsimile, and any power of attorney or certificate bearing facsimile signature or facsimile seal shall be valid
and binding upon the Company with respect to any bond or undertaking to which it is attached. (Adopted at a meeting held on 20'h of April,
1999.)
In Witness Whereof, SURETEC INSURANCE COMPANY has caused these presents to be signed by its President, and its corporate seal
to be hereto affixed this 6th day of April, A.D. 2017. ,4
y�aanic SURETEC C CO NY
By.
+ 5 �TZ John Kno ,/edin
t
Sta.e of Texas ss: r
7s � ..
County of H;; ris •........••
aft...
`m
On this 6th day of April, A.D. 2017 before me personally came John Knox, Jr., to me known, who, being by me, did depose and say, that he
resides in Houston, Texas, that he is President of SURETEC INSURANCE COMPANY, the company descrd which executed the above
instrument;�that he knows the seal of said Company; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the
Board of Directors of said Company; and that he signed his name thereto by like order.
JACQUELYN GREENLEAF
n:Notary Public, State of Texas
'ac Comm. Expires 05-18.2021
Notary ID 126903029
�_14 �ffv_r�
Jacfiuelyn Greenleaf, Notary Public
My commission expires May 18, 2021
I, M. Brent Beaty, Assistant Secretary of SURETEC INSURANCE COMPANY, do hereby certify that the above and foregoing is a true and correct copy
of a Power of Attorney, executed by said Company, which is still in full force and effect; and furthermore, the resolutions of the Board of Directors, set
out in the Power of Attorney are in full force and effect.
Given under my hand and the seal of said Company at Houston, Texas this 16th day^f D ember 2020 , A.D.
M. Brent eaty, Assistant Secretary
Any Instrument issued In excess of the penalty stated above is totally void and without any validity.
For verification of the authority of this power you may call (713) 812-0800 any business day between 8:00 am and 5:00 pm CST.
SureTec Insurance Company
IMPORTANT NOTICE
Statutory Complaint Notice/Filing of Claims
To obtain information or make a complaint: You may call the Surety's toll free telephone number for information or to make
a complaint or file a claim at: 1-866-732-0099. You may also write to the Surety at:
SureTec Insurance Company
9737 Great Hills Trail, Suite 320
Austin, TX 78759
You may contact the Texas Department of Insurance to obtain information on companies, coverage, rights or complaints
at 1-800-252- 3439. You may write the Texas Department of Insurance at:
PO Box 149104
Austin, TX 78714-9104
Fax#: 512-490-1007
Web: http://www.tdi.texas.gov
Email: ConsumerProtection@tdi.texas.gov
PREMIUM OR CLAIMS DISPUTES: Should you have a dispute concerning your premium or about a claim, you should
contact the Surety first. If the dispute is not resolved, you may contact the Texas Department of Insurance.
Texas Rider 8/2019
City of Lubbock, TX
ITB 21-15651-CM
Replacement Roof on Executive Air Terminal at LPSIA
Reference Form
Please list three references of current customers who can verify the quality of service your company provides.
The City prefers users of similar size and scope of work. Please do not use the City of Lubbock.
REFERENCE ONE
Government/ Company Name: Lubbock ISD
Address: 1628 19th Street - Lubbock, TX 79401
Contact Person and Title: Kevin Cockrell - Project Control Coordinator
Phone: (806) 219-0000
Fax: (806) 766-1210
REFERENCE TWO
Government/ Company Name: Levelland ISD
Address: 7004 11th Street - Levelland, TX 79336
Contact Person and Title: Jeff Northern - Superintendent
Phone: (806) 894-9628
Fax: (806) 894-2583
REFERENCE THREE
Government/ Company Name: Seminole Memorial Hospital
Address: 209 NW 8th Street - Seminole, TX 79360
Contact Person and Title: Ray Sierra - Maintenance Supervisor
Phone: (806) 473-2200
Fax:
20
Page Intentionally Left Blank
CONTRACTORS STATEMENT OF QUALIFICATIONS
Individual contractors and joint ventures submitting a bid must complete the following evaluation information for the Project. Joint
ventures shall be composed of not more than two firms and each firm must complete separate evaluations. Evaluation information
must be submitted at time of bid submittal. Failure to submit the following Bidder Evaluation information may result in the OWNER
considering the bid non -responsive and result in rejection of the bid by the OWNER. Bidders are to provide any additional
information requested by the OWNER.
In evaluating a firm's qualifications, the following major factors will be considered:
A. FINANCIAL CAPABILITY:
For this project, the CONTRACTOR'S financial capability to undertake the project will be determined by the
CONTRACTOR'S ability to secure bonding satisfactory to the OWNER.
B. EXPERIENCE:
Do the organization and key personnel have appropriate technical experience on similar projects?
C. SAFETY:
Does the organization stress and support safety as an important function of the work process?
D. QUALITY OF WORK:
(1) Does the organization have a commitment to quality in every facet of their work - the process as well as the product?
(2) Does the organization have a written quality philosophy and/or principles that exemplifies their work? If so, submit
as Attachment "A".
(3) Has this organization ever received an award or been recognized for doing "quality" work on a project? If so, give
details under Attachment "A".
E. CONFORMANCE TO CONTRACT DOCUMENTS:
(1) Does the organization have a commitment and philosophy to construct projects as designed and as defined in the
Contract Documents?
The OWNER reserves the right to waive irregularities in determining the firm's qualifications and reserves the right to require the
submission of additional information.
The qualifications of a firm shall not deprive the OWNER of the right to accept a bid, which in its judgement is the lowest and best
bid, to reject any and all bids, to waive irregularities in the bids, or to reject nonconforming, non -responsive, or conditional bids. In
addition, the OWNER reserves the right to reject any bid where circumstances and developments have in the opinion of the OWNER
changed the qualifications or responsibility of the firm.
Material misstatements on the qualifications forms may be grounds for rejection of the firm's bid on this project. Any such
misstatement, if discovered after award of the contract to such firm, may be grounds for immediate termination of the contract.
Additionally, the firm will be liable to the OWNER for any additional costs or damages to the OWNER resulting from such
misstatements, including costs and attorney's fees for collecting such costs and damages.
Complete the following information for your organization:
21
Contractor's General Information
Organization Doing Business As
Lydick -Hooks Roofing Co. of Lubbock, Inc.
Business Address of Principle Office
P.O. Box 2605
Lubbock, TX 79408
Telephone Numbers
Main Number
(806) 765-5577
Fax Number
(806) 765-5581
Web Site Address
www.lydickhookslubbock.com
Form of Business (Check One)
If a Corporation
Date of Incorporation
X I A Corporation A Partnership An Individual
1925
State of Incorporation
Texas
Chief Executive Officer's Name
Ralph N. (Randy) Hooks, Jr.
President's Name
Ralph N. Hooks, Jr.
Vice President's Name(s)
Reed Hooks
Secretary's Name
Ralph N. Hooks, Jr.
Treasurer's Name
Date of Organization
Ralph N. Hooks, Jr.
State whether partnership is general or
limited
Name
Business Address
Identik all indkidtials not 1we%iotisIN winied N%hich exert a significant anlount of business Control oNer tile
organization
Indicators of anization Size
Average Number,of Current Full Time Average Estimate of Revenue for
Employees 30 the Current Year 5,000,000.00
22
Contractor's Organizational Experience
Organization Doing Business As
Lydick -Hooks Roofing Co. of Lubbock, Inc.
Business Address of Regional Office
1924 Clovis Road
Lubbock, TX 79415
Name of Regional Office Manager
Ralph N. Hooks, Jr.
Telephone Numbers
Main Number
(806) 765-5577
Fax Number
(806) 765-5581
Web Site Address www.lydickhookslubbock.com
List of names that this organization currently, has or anticipates operating under over the history of the organization,
including the names of related companies presently doing business:
Names of Organization
From Date
To Date
None
List of companies, firms or organizations that own any part of the organization.
Name of companies, firms or organization
Percent Ownership
None
Years experience in projects similar to the proposed project:
As a General Contractor
1129
1 As a Joint Venture Partner
Has this or a predecessor organization ever defaulted on a project or failed to complete any
work awarded to it?
No
If yes provide full details in a separate attachment. See attachment No.
Has this or a predecessor organization been released from a Proposal or proposal in the past ten
ears?
No
If yes provide full details in a separate attachment. See attachment No.
Has this or a predecessor organization ever been disqualification as a Proposer or proposer by
any local, state, or federal agency within the last five ears?
No
If yes provide full details in a separate attachment. See attachment No.
Is this organization or your proposed surety currently in any litigation or contemplating
litigation?
Yes
If yes provide full details in a separate attachment. See attachment No.
Has this or a predecessor organization ever refused to construct or refused to provide materials
defined in the contract documents?
No
If yes provide full details in a separate attachment. See attachment No.
23
Wgyland Baptist University
Dispute over insurance coverage for parking lot damage.
Contractor's Proposed Key Personnel
Organization Doing Business As Lydick -Hooks Roofing Co. of Lubbock, Inc.
Provide a brief description of the managerial structure of the organization and illustrate with an organizational cart.
Include the title and names of key personnel. Include this chart at an attachment to this description. See attachment
No.
See Attached
Provide a brief description of the managerial structure proposed for this project and illustrate with an organizational
cart. Include the title and names of proposed key personnel and alternates. Include this chart at an attachment to
this description. See attachment No.
See Attached
Persomiel
Provide information on the key personnel proposed for this project that will provide the following key functions.
Provide information for candidates for each of these positions on the pages for each of these key personnel. Also
provide biographical information for each primary and alternate candidate as an attachment. The biographical
information must include the following as a minimum: technical experience, managerial experience, education and
formal training, work history which describes project experience, including the roles and responsibilities for each
assignment, and primary language. Additional information highlighting experience which makes them the best
candidate for the assignment should also be included.
Role
Primary Candidate
Alternate Candidate
Project Manager
Reed Hooks
Randy Hooks
Project Superintendent
Lonny Garrett
Reed Hooks
Project Safety Officer
Jesse Martinez
Reed Hooks
Quality Control Manager
Lonny Garrett
Reed Hooks
If key personnel are to fulfill more than one of the roles listed above, provide a written narrative describing how
much time will be devoted to each function, their qualifications to fulfill each role and the percentage of their time
that will be devoted to each role. If the individual is not to be devoted solely to this project, indicate how time it to
be divided between this project and their other assignments.
24
Lydick -Hooks Roofing Co. of Lubbock, Inc.
Reed Hooks
Vice President
12 Years
Lubbock, TX
Randy Hooks
President
51 Years
Lubbock, TX
Jesse Martinez
Project Manager
2 Years
Lubbock, TX
Lonny Garrett
Superintendent
31 Years
Lubbock, TX
Proposed Project Managers
Organization Doing Business As
Name of Individual
Lydick -Hooks Roofing Co. of Lubbock, Inc.
Reed Hooks
Years of Experience as Project Manager
12
Years of Experience with this organization
12
Number of similar projects as Project Manager
30+
Number of similar projects in other positions
N/A
Current Project Assignments
Name of Assignment
Percent of Time Used for
this Project
Estimated Project
Completion Date
Seminole Hospital
10
12/30/2020
Levelland ISD
10
3/1/2021
Petersburg ISD
10
6/1/2021
Reference Contact
Information (listing names indicates ap roval to contacting the
names individuals as a reference)
Name
Brad Draper
Name
Ivan Jones
Title/ Position
Consultant
Title/ Position
Owner
Organization
Armko Industries, Inc.
Organization
Ivan Jones Associates
Telephone
806-833-6953
Telephone
806-786-5318
E-mail
bdraper@annko.com
E-mail
ilones i'a roducts.com
Project
Various
Project
Various
Candidate role on
Project
Name of Individual
project Manager
Candidates role project Manager
on Project
None
Years of Experience as Project Manager
Years of Experience with this organization
Number of similar projects as Project Manager
Number of similar projects in other positions
Current Project Assignments
Name of Assignment
Percent of Time Used for
this Project
Estimated Project
Completion Date
Name
Name
Title/ Position
Title/ Position
Organization
Organization
Telephone
Telephone
E-mail
E-mail
Project
Project
Candidate role on
Project
Candidate role
on Project
25
Proposed Project Superintendent
Organization Doing Business As
Name of Individual
Lydick -Hooks Roofing Co. of Lubbock, Inc.
Lonny Garrett
Years of Experience as Project Superintendent
19
Years of Experience with this organization
31
Number of similar projects as Superintendent
Many
Number of similar projects in other positions
Many
Current Project Assignments Overall Superintendent
Name of Assignment
Percent of Time Used for
this Project
Estimated Project
Completion Date
Various
Reference Contact
Information (listing names indicates ap val to contactingthe
names individuals as a reference)
Name
Brad Draper
Name
Ivan Jones
Title/ Position
Consultant
Title/ Position
Owner
Organization
Armko
Organization
Ivan Jones Associates
Telephone
806-833-6953
Telephone
806-786-5318
E-mail
bdraper@armko.com
E-mail
i'ones@i'aproducts.com
Project
Various
Project
Various
Candidate role on
Project
Name of Individual
Superintendent
p
Candidate role
on Project Superintendent
None
Years of Experience as Project Superintendent
Years of Experience with this organization
Number of similar projects as Superintendent
Number of similar projects in other positions
Current Project Assignments
Name of Assignment
Percent of Time Used for
this Project
Estimated Project
Completion Date
•
Name
Name
Title/ Position
Title/ Position
Organization
Organization
Telephone
Telephone
E-mail
E-mail
Project
Project
Candidate role on
Project
Candidate role
on Project
26
Proposed Project Safety Officer
Organization Doing Business As
Name of Individual
Years of Experience as Project Safety Officer
Years of Experience with this organization
Number of similar projects as Safety Officer
Number of similar projects in other positions
Current Project Assignments
Name of Assignment
Seminole Hospital
Levelland ISD
Petersburg
Reference Contact Information (listing names indicates
Name Brad Draper
Title/ Position Consultant
Organization Armko
Telephone 806-833-6953
Lydick -Hooks Roofing Co. of Lubbock, Inc.
Jesse Martinez
2
2
10+
N/A
Percent of Time Used for
this Project
Estimated Project
Completion Date
10
12/30/2020
10
3/1/2021
10
6/l/2021
)val to contactingthe
names individuals as a reference)
Name
Ivan Jones
Title/ Position
Owner
Organization
Ivan Jones Associates
Telephone
806-786-5318
E-mail bdra er armko.com E-mail i'ones i'a roducts.com
Project Various Project Various
Candidate role on Safety Officer Candidate role Safety Officer
Proiect on Proiect
Name of Individual None
Years of Experience as Project Safety Officer
Years of Experience with this organization
Number of similar projects as Safety Officer
Number of similar projects in other positions
Current Project Assignments
Name of Assignment Percent of Time Used for Estimated Project
this Proiect I Completion Date
Name Name
Title/ Position Title/ Position
I E-mail I I E-mail I I
Candidate role on Candidate role
Project I on Project
27
Proposed Project Quality Control Manager
Organization Doing Business As
Name of Individual
Lydick -Hooks Roofing Co. of Lubbock, Inc.
Lonny Garrett
Years of Experience as Quality Control Manager
19
Years of Experience with this organization
31
Number of similar projects as Quality Manager
Many
Number of similar projects in other positions
Many
Current Project Assignments
Name of Assignment
Percent of Time Used for
this Project
Estimated Project
Completion Date
Seminole Hospital
10
12/30/2021
Levelland ISD
10
3/1/2021
Petersburg ISD
10
6/1/2021
Reference Contact
Information (listing names indicates ap roval to contacting the
names individuals as a reference)
Name
Brad Draper
Name
Ivan Jones
Title/ Position
Consultant
Title/ Position
Owner
Organization
Armko
Organization
Ivan Jones Associates
Telephone
806-833-6953
Telephone
806-786-5318
E-mail
bdraper@armko.com
E-mail
i'ones i'a roducts.com
Project
Various
Project
Various
Candidate role on
Project Quality Control Manager
Name of Individual
Candidate role
on Project Quality Control Manager
None
Years of Experience as Quality Control Manager
Years of Experience with this organization
Number of similar projects as Quality Manager
Number of similar projects in other positions
Current Project Assignments
Name of Assignment
Percent of Time Used for
this Project
Estimated Project
Completion Date
Name
Name
Title/ Position
Title/ Position
Organization
Organization
Telephone
Telephone
E-mail
E-mail
Project
Project
Candidate role on
Project
Candidate role
on Project
28
Contractor's Project Experience and Resources
Organization Doing Business As Lydick -Hooks Roofing Co. of Lubbock, Inc.
Provide a list of major projects that are currently underway, or have been completed within the last ten years on
Attachment A
Provide a completed Project Information form (Attachment B) for projects that have been completed in the last five
ears which specifically illustrate the organizations capability to provide best value to the Owner for this project.
Include a completed Project Information form (Attachment B) for projects which illustrate the experience of the
proposed key personnel.
Provide a description of your organizations approach to completing this project to provide best value for the Owner.
Including a description of your approach in the following areas:
1. Contract administration
2. Management of subcontractor and suppliers
3. Time management
4. Cost control
5. Quality management
6. Project site safety
7. Managing changes to the project
8. Managing equipment
9. Meeting HUB / MWBE Participation Goal
Provide a list of major equipment ro osed for use on this project. Attach Additional Information if necess
Equipment Item
Primary Use on Project
Own
B ill
Lease
Asphalt Kettles
Providing hot asphalt as needed:
X
1) Stocking material
X
2 Removing debris
What work will the organization complete using
its own resources?
All roofing and sheet metal -related functions
What work does the organization propose to subcontract on thisproject?
None
P1.1
Contractor's Subcontractors and Vendors
Organization Doing Business As
Provide a list of subcontractors that will provide more than 10 percent of the work ased on contract amounts
Name
Work to be Provided
Est. Percent
of Contract
HUB/MVWBE
Firm
None
Provide information on the proposed key personnel, project experience and a description of past relationship and work
ex erience for each subcontractor listed above using the Project Information Forms.
Provide a list of major equipment proposed for use on this project. Attach Additional Information if necessary
Vendor Name
Equipment / Material Provided
Furnish
Only
Furnish
and
Install
HUB/M
WBE
Firm
None
30
Attachment A
Current Projects and Project Completed within the last 10 Years
Project Owner
I Levelland ISD
Project Name
Levelland ISD - Cactus School
General Description of Project:
Project Cost
336 750.00
Date Project Completed
Current
Key Project Personnel
Project Manager
Project Superintendent
Safety Officer
Quality Control
Manager
Name
Reed Hooks
Lonny Garrett
Jesse Martinez
Lonny Garrett
Reference Contact Information (listing names indicates approval to contacting the names individuals as a reference)
Name
Title/ Position
Organization
Telephone
E-mail
Owner
Jeff Northern
Superintendent
Levelland ISD
806-894-9628
jnorthern@levellandisd.net
Designer
Ashley Horsley
Architect
Parkhill Smith & Cooper
806-441-3996
ahorsleyQparkhill.com
Construction Manager
Brad Draper
President
Armko Industries Inc.
bdraper@armko.com
Project Owner
I Seminole Memorial Hospital
Project Name I Seminole Memorial Hospital
General Description of Project:
Project Cost
$1 200,000.00
Date Project Completed
Current
Key Project Personnel
Project Manager
Project Superintendent
Safety Officer
Quality Control
Manager
Name
Reed Hooks
Lonny Garrett
Jesse Martinez
Lonny Garrett
Reference Contact Information (listing names indicates approval to contacting the names individuals as a reference)
Name
Title/ Position
Organization
Telephone
E-mail
Owner
Chad McGehee
President At Large
Seminole Memorial Hospital
432-758-5811
Designer
Construction Manager
Ray Sierra
Maintenance Supervisor
Seminole Memorial Hospital
806-473-2200
Project Owner I
Lubbock -Cooper ISD lProjectName
I
Lubbock -Cooper New East Elementary
General Description of Project:
Project Cost
$881,584.00
Date Project Completed
7/31 /2018
Key Project Personnel
Project Manager
Project Superintendent
Safety Officer
Quality Control
Manager
Name
Reed Hooks
Lonny Garrett
Chris Wright
Lonny Garrett
Reference Contact Information (listing names indicates approval to contacting the names individuals as a reference)
Name
Title/ Position
Organization
Telephone
E-mail
Owner
Keith Bryant
Superintendent
Lubbock -Cooper ISD
806-863-7100
kb ant lcisd.net
Designer
David Gonzales
Project Manager
Parkhill Smith & Cooper
806-441-3996
david sandiaconst.com
Construction Manager
Michael Haverdink
Vice President
Sandia Construction
806-745-9450
michael@sandiaconst.com
31
Attachment B
Proiect Information
Project Owner
Project Name
General Description of Project
Budget history
Schedule Performance
Amount
% of Bid
Amount
Date
Days
Bid
Notice to Proceed
Change Orders
Contract Substantial Completion Date at Notice to Proceed
Owner Enhancements
Contract Final Completion Date at Notice to Proceed
Unforeseen Conditions
Change Order Authorized Substantial Completion Date
Design Issues
Change Order Authorized Final Completion Date
Total
Actual / Estimated Substantial Completion Date
Final Cost
Actual / Estimated Final Completion Date
Project Manager Project Sup Safety Officer Quality Control
Manager
Name
Percentage of Time Devoted to the Project
Proposed for this Project
Did Individual Start and Complete the Project?
If not, who started or completed the project in their place.
Reason for change.
Name Title/ Position Organization Telephone E-mail
Owner
Designer
Construction Manager
Sure
Number of Issues Total Amount involved in
Resolved Resolved Issues
Number of Issues Total Amount involved in
-T
PendingResolved Issues
31
City of Lubbock, TX
Insurance Requirement Affidavit
To Be Completed by Bidder
Must be submitted with Bid
I, the undersigned Bidder, certify that the insurance requirements contained in this bid document have been reviewed by me
and my Insurance Agent/Broker. If I am awarded this contract by the City of Lubbock, I will be able to, within ten (10)
business days after being notified of such award by the City of Lubbock, furnish a valid insurance certificate to the City
meeting all of the requirements defined in this bid.
f;-JAVI�
ontractor (Original Signature)
Reed Hooks
Contractor (Print)
CONTRACTOR'S BUSINESS NAME: Lydick -Hooks Roofing Co. of Lubbock, Inc.
(Print or Type)
CONTRACTOR'S FIRM ADDRESS: P.O. BOX 2605
Lubbock, TX 79408
NOTE TO CONTRACTOR
If the time requirement specified above is not met, the City has the right to reject this bid and award the contract to
another contractor. If you have any questions concerning these requirements, please contact the Director of
Purchasing & Contract Management Office for the City of Lubbock at (806) 775-2572.
ITB 21-15651-CM Replacement Roof on Executive Air Terminal at LPSIA
k%
Page Intentionally Left Blank
Safety Record Questionnaire
The City of Lubbock City Council desires to avail itself of the benefits of Section 252.0435 of the Local Government Code,
and consider the safety records of potential contractors prior to awarding proposals on City contracts. Pursuant to Section
252.0435 of the Local Government Code, City of Lubbock has adopted the following written definition and criteria for
accurately determining the safety record of a proposer prior to awarding proposals on City contracts.
The definition and criteria for determining the safety record of a bidder for this consideration shall be:
The City of Lubbock shall consider the safety record of the bidders in determining the responsibility thereof. The City may
consider any incidence involving worker safety or safety of the citizens of the City of Lubbock, be it related or caused by
environmental, mechanical, operational, supervision or any other cause or factor. Specifically, the City may consider, among
other things:
a. Complaints to, or final orders entered by, the Occupational Safety and Health Review Commission (OSHRC),
against the proposer for violations of OSHA regulations within the past three (3) years.
b. Citations (as defined below) from an Environmental Protection Agency (as defined below) for violations within the
past five (5) years. Environmental Protection Agencies include, but are not necessarily limited to, the U.S. Army
Corps of Engineers (USACOE), the U.S. Fish and Wildlife Service (USFWS), the Environmental Protection
Agency (EPA), the Texas Commission on Environmental Quality (TCEQ), the Texas Natural Resource
Conservation Commission (TNRCC) (predecessor to the TCEQ), the Texas Department of State Health Services
(DSHS), the Texas Parks and Wildlife Department (TPWD), the Structural Pest Control Board (SPCB), agencies
of local governments responsible for enforcing environmental protection or worker safety related laws or
regulations, and similar regulatory agencies of other states of the United States. Citations include notices of
violation, notices of enforcement, suspension/revocations of state or federal licenses or registrations, fines assessed,
pending criminal complaints, indictments, or convictions, administrative orders, draft orders, final orders, and
judicial final judgments.
C. Convictions of a criminal offense within the past ten (10) years, which resulted in bodily harm or death.
d. Any other safety related matter deemed by the City Council to be material in determining the responsibility of the
bidder and his or her ability to perform the services or goods required by the proposal documents in a safe
environment, both for the workers and other employees of bidder and the citizens of the City of Lubbock.
In order to obtain proper information from bidder s so that City of Lubbock may consider the safety records of potential
contractors prior to awarding proposals on City contracts, City of Lubbock requires that bidders answer the following four
(4) questions and submit them with their bids:
OUESTION ONE
Has the bidder, or the firm, corporation, partnership, or institution represented by the bidder, or anyone acting for such firm,
corporation, partnership or institution, received citations for violations of OSHA within the past three (3) years?
YES X NO
If the bidder has indicated YES for question number one above, the bidder must provide to City of Lubbock, with its proposal
submission, the following information with respect to each such citation:
Date of offense, location of establishment inspected, category of offense, final disposition f offense, if any, and penalty
assessed.
bidder's Initials
33
QUESTION TWO
Has the bidder, or the firm, corporation, partnership, or institution represented by the bidder, or anyone acting for such firm,
corporation, partnership or institution, received citations for violations of environmental protection laws or regulations, of
any kind or type, within the past five years? Citations include notice of violation, notice of enforcement,
suspension/revocations of state or federal licenses, or registrations, fines assessed, pending criminal complaints,
indictments, or convictions, administrative orders, draft orders, final orders, and judicial final judgments.
YES NO X
If the bidder has indicated YES for question number two above, the bidder must provide to City of Lubbock, with its bid
submission, the following information with respect to each such conviction:
Date of offense or occurrence, location where offense occurred, type of offense, final disposition of offense, if any, and
penalty assessed.
QUESTION THREE
Has the bidder, or the firm, corporation, partnership, or institution represented by bidder, or anyone acting for such firm,
corporation, partnership, or institution, ever been convicted, within the past ten (10) years, of a criminal offense which
resulted in serious bodily injury or death?
YES NO X
If the bidder has indicated YES for question number three above, the bidder must provide to City of Lubbock, with its bid
submission, the following information with respect to each such conviction:
Date of offense, location where offense occurred, type of offense, final disposition of offense, in any, and penalty assessed.
QUESTION FOUR
Provide your company's Experience Modification Rate and supporting information:
ACKNOWLEDGEMENT
THE STATE OF TEXAS
COUNTY OF LUBBOCK
1.61
I certify that I have made no willful misrepresentations in this Questionnaire nor have I withheld information in my
statements and answers to questions. I am aware that the information given by me in this questionnaire will be investigated,
with my full permission, and that any misrepresentations or omissions may cause my proposal to be rejected.
Signature'Reed Hooks
Vice President
Title
34
Safety Record Questionnaire
Question One:
Date of offense: 9/13/2018
Location of establishment inspected: 16320 TX-493 Loop — Lubbock, TX
Category of offense: Serious
Final disposition of offense, if any: Reclassified to Other than Serious — Settlement Agreement
Penalty assessed: $4,000.00
Page Intentionally Left Blank
City of Lubbock, TX
Suspension and Debarment Certification
Federal Law (A-102 Common Rule and OMB Circular A-110) prohibits non -Federal entities from contracting with or
making sub -awards under covered transactions to parties that are suspended or debarred or whose principals are suspended
or debarred. Covered transactions include procurement contracts for goods or services equal to or in excess of $25,000 and
all non -procurement transactions (e.g., sub -awards to sub -recipients).
Contractors receiving individual awards of $25,000 or more and all sub -recipients must certify that their organization and
its principals are not suspended or debarred by a Federal agency.
Before an award of $25,000 or more can be made to your firm, you must certify that your organization and its principals are
not suspended or debarred by a Federal agency.
I, the undersigned agent for the firm named below, certify that neither this firm nor its principals are suspended or
debarred by a Federal agency.
COMPANY NAME: Lydick -Hooks Roofing Co. of Lubbock, Inc.
FEDERAL TAX ID or SOCIAL SXCURITY No. 75-0405113
Signature of Company
Printed name of company official signing above: Reed Hooks
Date signed: December 16, 2020
35
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City of Lubbock, TX
House Bill 89 Verification
ITB 21-15651-CM
I, Reed Hooks (Person name), the undersigned representative of (Company or
Business Name) Lydick -Hooks Roofing Co. of Lubbock. Inc.
(hereafter referred to as company) being an adult over the age of eighteen (18) years of age, do hereby
depose and verify under oath that the company named -above, under the provisions of Subtitle F, Title 10,
Government Code Chapter 2270:
1. Does not boycott Israel currently; and
2. Will not boycott Israel during the term of the contract the above -named
Company, business or individual with the City of Lubbock acting by and through City of
Lubbock.
Pursuant to Section 2270.001, Texas Government Code:
1. "Boycott Israel " means refusing to deal with, terminating business activities with, or otherwise taking
any action that is intended to penalize, inflict economic harm on, or limit commercial relations
specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled
territory, but does not include an action made for ordinary business purposes; and
2. "Company" means a for profit sole proprietorship, organization, association, corporation, partnership,
joint venture, limitedpartnership, limited liability partnership, or any limited liability company,
including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those
entities or business associations that exist to make a profit.
December 16, 2020
DATE
L-Aik
SIGNATURE OF e0MPANY
REPRESENTATIVE
Rid
Page Intentionally Left Blank
CERTIFICATION REGARDING EMPLOYEE INFORMATION REPORT EEO-1
(Standard Form 100)
Section 60-1.7 (b) of the Regulations of the Secretary of Labor requires each bidder or prospective prime contractor and
proposed subcontractor, where appropriate, to state in the bid or at the outset of negotiations for the contract whether it
has participated in any previous contract subject to the equal opportunity clause; and if so, whether it has filed with the
Joint Reporting Committee, the Director, an agency, or the former President's Committee on Equal Employment
Opportunity all reports due under the applicable filing requirements. In any case in which a bidder or prospective prime
contractor or proposed subcontractor which participated in a previous contract subject to Executive Order 10925, 11114,
or 11246 has not filed a report due under the applicable filing documents, no contract or subcontract shall be awarded
unless such contractor submits a report covering the delinquent period or such other period specified by the FAA or the
Director, OFCCP.
Bid Form. To effectuate the foregoing requirements, the sponsor is required to include in the bid form a statement
substantially as follows:
The bidder shall complete the following statement by checking the appropriate space.
The bidder (proposer) has X has not _ participated in a previous contract subject to the equal opportunity clause
prescribed by Executive Order 10925, or Executive Order 11114, or Executive Order 11246.
The bidder has * has not _submitted all compliance reports in connection with any such contract due under the
applicable filing requirements; and that representations indicating submission of required compliance reports signed by
proposed subcontractors will be obtained prior to award of subcontracts.
If the bidder has participated in a previous contract subject to the equal opportunity clause and has not submitted
compliance reports due under applicable filing requirements, the Bidder shall submit a compliance report on Standard
Form 100, "Employee Information Report EEO- I" prior to the award of contract.
Standard Form 100 is normally furnished contractors annually, based on a mailing list currently maintained by the Joint
Reporting Committee. In the event a contractor has not received the form, he may obtain it by writing to the following
address:
Joint Reporting Committee
1800 G. Street
Washington, DC 20506
37
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BUY AMERICAN PREFERENCES
(a) The Aviation Safety and Capacity Expansion Act of 1990 provides that preference be given to steel and manufactured products
produced in the United States when funds are expended pursuant to a grant issued under the Airport Improvement Program.
The following terms apply:
1. Steel and manufactured products. As used in this clause, steel and manufactured products include (1) steel produced in
the United States or (2) a manufactured product produced in the United States, if the cost of its components mined,
produced or manufactured in the United States exceeds 60 percent of the cost of all its components and final assembly
has taken place in the United States. Components of foreign origin of the same class or kind as the products referred to
in subparagraphs b. (1) or (2) shall be treated as domestic.
2. Components. As used in this clause, components means those articles, materials, and supplies incorporated directly into
steel and manufactured products.
3. Cost of Components. This means the costs for production of the components, exclusive of final assembly labor cost.
(b) The successful bidder will be required to assure that only domestic steel and manufactured products will be used by the
Contractor, subcontractor, materialmen and suppliers in the performance of this contract, except those:
1. that the US Department of Transportation has determined, under the Aviation Safety and Capacity Expansion Act of 1990,
are not produced in the United States is sufficient and reasonably available quantities and of a satisfactory quality:
2. that the US Department of Transportation has determined, under the Aviation Safety and Capacity Expansion Act of 1990,
that domestic preference would be inconsistent with the public interest; or
3. that inclusion of domestic material will increase the cost of the overall project contract by more than 25 percent.
BUY AMERICAN CERTIFICATE
By submitting a bid under this solicitation, except for those items listed by the bidder below or on a separate and clearly identified
attachment to this bid, the bidder certifies that steel and each manufactured product, are produced in the United States, as
defined in the clause (Buy American — Steel and Manufactured Products for Construction Contracts) and that components of
unknown origin are considered to have been produced or manufactured outside the United States.
Bidder s may obtain from the owners a listing of articles, materials and supplies excepted from this provision.
Product Country of Origin
COMPANY NAME: Lydick -Hooks Roofing Co. of Lubbock, Inc.
FEDERAL TAX ID or SOCIAL SECUUTY NO. 75-0405113
Signature of Company
Printed Name of Company Official Signing above: Reed Hooks
Date Signed: December 16, 2020
38
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DAVIS-BACON
CERTIFICATION OF ELIGIBILITY
1. By entering into this contract, the contractor certifies that neither it (nor he or she) nor any person or firm who has an
interest in the contractor's firm is a person or firm ineligible to be awarded Government contracts by virtue of section
3 (a) of the Davis -Bacon Act or 29 CFR 5.12 (a)(1).
2. No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract by
virtue of section 3 (a) of the Davis -Bacon Act or 29 CFR 5.12 (a)(1).
3. The penalty for making false statements is prescribed in the U.S. Criminal Code, 18 U.S.C. 1001.
COMPANY NAME: Lydick -Hooks Roofing Co. of Lubbock, Inc.
FEDERAL TAX ID OR SOCIAL SECURITY NO. 75-0405113
Signature or Company Official:,
Printed name of company official signing above:
Date Signed: December 16, 2020
Reed Hooks
39
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CERTIFICATION OF NONSEGREGATED FACILITIES — 41 CFR PART 60-1.8
Notice to Prospective Federally Assisted Construction CONTRACTORS
1. A Certification of Non -segregated Facilities shall be submitted prior to the award of a federally -assisted
construction contract exceeding $10,000 which is not exempt from the provisions of the Equal Opportunity Clause.
2. Contractors receiving federally -assisted construction contract awards exceeding $10,000 which are not exempt from
the provisions of the Equal Opportunity Clause will be required to provide for the forwarding of the following
notice to prospective subcontractors for supplies and construction contracts where the subcontracts exceed $10,000
and are not exempt from the provisions of the Equal Opportunity Clause. NOTE: The penalty for making false
statements in offers is prescribed in 18 U.S.C. 1001.
Notice to Prospective SUBCONTRACTORS of Requirements for Certification of Non -Segregated Facilities
A Certification of Non -segregated Facilities shall be submitted prior to the award of a subcontract exceeding
$10,000, which is not exempt from the provisions of the Equal Opportunity Clause.
Contractors receiving subcontract awards exceeding $10,000 which are not exempt from the provisions of the Equal
Opportunity Clause will be required to provide for the forwarding of this notice to prospective subcontractors for
supplies and construction contracts where the subcontracts exceed $10,000 and are not exempt from the provisions
of the Equal Opportunity Clause. NOTE: The penalty for making false statements in offers is prescribed in 18
U.S.C. 1001.
CERTIFICATION OF NONSEGREGATED FACILITIES
The federally -assisted construction contractor certifies that she or he does not maintain or provide, for his employees, any
segregated facilities at any of his establishments and that she or he does not permit his employees to perform their services
at any location, under his control, where segregated facilities are maintained. The federally -assisted construction contractor
certifies that she or he will not maintain or provide, for his employees, segregated facilities at any of his establishments and
that she or he will not permit his employees to perform their services at any location under his control where segregated
facilities are maintained. The federally -assisted construction contractor agrees that a breach of this certification is a violation
of the Equal Opportunity Clause in this contract.
As used in this certification, the term "segregated facilities" means any waiting rooms, work areas, restrooms, and
washrooms, restaurants and other eating areas, time clocks, locker rooms, and other storage or dressing areas, parking lots,
drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees which
are segregated by explicit directives or are, in fact, segregated on the basis of race, color, religion, or national origin because
of habit, local custom, or any other reason. The federally -assisted construction contractor agrees that (except where she or
he has obtained identical certifications from proposed subcontractors for specific time periods) she or he will obtain identical
certifications from proposed subcontractors prior to the award of subcontracts exceeding $10,000 which are not exempt
from the provisions of the Equal Opportunity Clause and that she or he will retain such certifications in his files.
CONTANY NAME: Lydick -Hooks Roofing Co. of Lubbock, Inc.
FEDERAL TAX ID OR SOCIA
Signature or Company Official:
Printed name of company official signing above: Reed Hooks
Date Signed: December 16, 2020
40
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TRADE RESTRICTION CLAUSE
The contractor or subcontractor, by submission of an offer and /or execution of a contract, certifies that it:
a. is not owned or controlled by one or more citizens of a foreign country included in the list of countries that
discriminate against U.S. firms published by the Office of the United States Trade Representative (USTR);
b. has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or
national of a foreign country on said list, or is owned or controlled directly or indirectly by one or more
citizens or nationals of a foreign country on said list;
C. has not procured any product nor subcontracted for the supply of any product for use on the project that is
produced in a foreign country on said list.
Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR 30.17, no
contract shall be awarded to a contractor or subcontractor who is unable to certify to the above. If the contractor knowingly
procures or subcontracts for the supply of any product or service of a foreign country on said list for use on the project, the
Federal Aviation Administration may direct through the Sponsor cancellation of the contract at no cost to the Government.
Further, the contractor agrees that, if awarded a contract resulting from this solicitation, it will incorporate this
provision for certification without modification in each contract and in all lower tier subcontracts. The contractor
may rely on the certification of a prospective subcontractor unless it has knowledge that the certification is
erroneous.
The contractor shall provide immediate written notice to the sponsor if the contractor learns that its certification or that of a
subcontractor was erroneous when submitted or has become erroneous by reason of changed circumstances. The
subcontractor agrees to provide written notice to the contractor if at any time it learns that its certification was erroneous by
reason of changed circumstances.
This certification is a material representation of fact upon which reliance was placed when making the award. If it
is later determined that the contractor or subcontractor knowingly rendered an erroneous certification, the Federal
Aviation Administration may direct through the Sponsor cancellation of the contract or subcontract for default at
no cost to the Government.
Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in
good faith, the certification required by this provision. The knowledge and information of a contractor is not required to
exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
This certification concerns a matter within the jurisdiction of an agency of the United States of America and the
making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18,
United States Code, Section 1001.
COMPANY NAME: Lydick -Hooks Roofing Co. of Lubbock, Inc.
FEDERAL TAX ID OR SOCIA
Signature or Company Official:
Printed name of company official signing above:
Date Signed: December 16, 2020
Reed Hooks
41
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DBE CONTRACTING REQUIREMENT AND FORMS
Instructions to Bidders
Part A provides information about the requirement.
Part B establishes the City of Lubbock's goal for DBE participation for this prime contract and provides the basis
for the bidder to demonstrate how the goal will be met.
• DBE Utilization form — indicates if bidder intends to meet the City's DBE participation goal or not.
If not, then the bidder is required to demonstrate what good faith efforts were used in setting a goal.
Bidders list provides a summary of all subcontractors who bid on the project.
Letter of Intent provides the required information the City needs on the proposed subcontractors that the prime
proposes to use on the contract whether they are small businesses, minority owned, and women owned, or are
certified DBEs
42
DISADVANTAGED BUSINESS ENTERPRISE CONTRACT PROVISIONS
(49 CFR PART 26)
PART A
Policy. It is the policy of the Department of Transportation (DOT) that disadvantaged business enterprises as defined in 49
CFR Part 26 shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part
with Federal funds under this agreement. Consequently, the DBE requirements of 49 CFR Part 26 apply to this agreement.
DBE Obligation. The contractor agrees to ensure that disadvantaged business enterprises as defined in 49 CFR 26 have the
maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with
Federal funds provided under this agreement. In this regard all contractors shall take all necessary and reasonable steps in
accordance with 49 CFR Part 26 to ensure that disadvantaged business enterprises have the maximum opportunity to
compete for and perform contracts. Contractors shall not discriminate on the basis of race, color, national origin or sex in
the award and performance of DOT -assisted contracts.
Compliance. All bidders, potential contractors or subcontractors for this DOT -assisted contract are hereby notified that
failure to carry out the DOT policy and the obligation, as set forth above, shall constitute a breach of contract which may
result in termination of the contract or such other remedy as deemed appropriate by the owner.
Subcontract Clauses.
All bidders and potential contractors hereby assure that they will include the above clauses in all subcontracts which offers
further subcontracting opportunities.
Prompt Pam The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory
performance of its contract no later than 30 days from the receipt of each payment the prime contractor receives from the
recipient. The prime contractor agrees further to return retainage payments to each subcontractor within 30 days after the
subcontractor's work is satisfactorily completed. Any delay or postponement of payment from the above referenced time
frame may occur only for good cause following written approval of the recipient. This clause applies to both DBE and non -
DBE subcontractor.
PART B
It is further understood and agreed:
The award procedure for this solicitation will include the selection criteria of 49 CFR Part 26 (i) to ensure that prime
contracts are awarded to competitors that meet Disadvantaged Business Enterprise (DBE) goals.
Notification is hereby given that DBE goals are established for this prime contract. The goal for firms owned and
controlled by socially and economically disadvantaged individuals is 3.75 percent of the dollar value of this
contract.
As a matter of RESPONSIVENESS to the City's bid submittal process, each bidder shall submit, along with their
bid, the names and addresses of the DBE firms that will participate in the contract along with a description of the
work to be performed by each named firm and the dollar value for each contract (subcontract), the age of the firm
and the firm's annual gross receipts. If the responses do not clearly show DBE participation will meet the goals
above, the bidder must provide documentation clearly demonstrating, to the satisfaction of the airport sponsor, that
it made good faith efforts in attempting to do so and that meeting said goals is not reasonably possible. A bid that
fails to meet these requirements will be considered non -responsive.
In order to demonstrate how the bidder will meet the goal, bidder shall submit with the bid submittal the following:
43
1. DBE Utilization form
2 Letter of Intent
3. Bidder's List
Good Faith Effort. (Note: This clause is only required if contract goals are used). The following actions, by the
bidder/offeror, are generally considered a sign of good faith effort. This list is not exclusive or exhaustive, but should be
used as a guide in determining good faith effort.
Attendance at pre -bid meetings scheduled to inform DBE's of the project.
2. Advertisement in a newspaper of general circulation, trade association and minority focus media concerning
subcontracting opportunities.
Written notice to DBE's allowing sufficient time for reply.
4. Follow up of initial solicitation.
Selection of portions of the work likely to be performed by DBE's.
Provide interested DBE's adequate information for bidding.
Negotiation with interested DBE's.
Assist interested DBE's with bonding, insurance and credit.
Use of minority contractors' groups and minority business assistance offices.
Agreements between bidder and a DBE in which the DBE promises not to provide sub -contracting quotations to other
bidders are prohibited. All bidders and proposers shall make a good faith effort to replace a DBE subcontractor that is
unable to perform successfully with another DBE subcontractor.
The bidder shall establish and maintain records and submit regular reports, as required, which will identify and assess
progress in achieving DBE subcontract goals and other DBE affirmative action efforts.
44
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DISADVANTAGED BUSINESS ENTERPRISE UTILIZATION
ITB 21-15651-CM
TITLE: Replacement Roof on Executive Air Terminal at LPSIA
The undersigned has satisfied the requirements of the specifications in the following manner (please check the appropriate
space):
❑ The bidder is committed to minimum of (City of Lubbock's goal) 3.75% DBE utilization on this project.
The bidder (if unable to meet the City's goal of 3.75% DBE) is committed to a minimum of - a--' % DBE
utilization on this project and has submitted documentation showing good faith effort.
Contractor Lydick -Hooks Roofing Co. of Lubbock, Inc.
By bIX Vice President
( ignature) (Title)
Address P.O. Box 2605
city: Lubbock
Telephone (including area code):
State: TX
(806) 765-5577
Federal Tax ID/SSN: 75-0405113
45
Zip Code: 79408
Page Intentionally Left Blank
LETTER OF INTENT
ITB 21-15651-CM
TITLE: Replacement Roof on Executive Air Terminal at LPSIA
Name ofBidders'Firm: Lydick -Hooks Roofing Co. of Lubbock, Inc.
Bidder's Address: P.O. Box 2605
City: Lubbock State: TX Zip: 79408
Telephone (with area code): (806) 765-5577
Name of Subcontractor/DBE Firm: N/A
Address:
City:
Telephone (including area code):
Descrivtion of work to be nerforr
IILIfll
State
DBE firm:
Zip:
Bidder intends to utilize the above -named subcontractor/DBE firm for the work described above. The estimated amount of work
is valued at $
If the above -named bidder is not determined to be the successful bidder, the Letter of Intent shall be null and void.
Complete and submit this form for each subcontractor you propose to use on this proiect:
(Copy this page for each subcontractor)/DBE firm)
Contractor: Lydick -Hooks Roofing Co. of Lubbock, Inc.
46
Date: December 16, 2020
Page Intentionally Left Blank
BIDDERS LIST
ITB 21-15651-CM
TITLE: Replacement Roof on Executive Air Terminal at LPSIA
All firms bidding or quoting on subcontracts for this
DOT -assisted project are listed below.
Firm Name
Address
Certified DBE
(Y or N)
Age of
Firm
GRS*
N/A
Note: This form is not necessary if the recipient establishes a bidders list using another methodology (e.g., statistically sound
survey of firms, widely disseminated request of firms to report information to the recipient, etc.) as defined in the recipient's DBE
plan.
*GRS — Annual Gross Receipts
Enter 1 for less than $1 million
Enter 2 for more than $1 million, less than $5 million
Enter 3 for more than $5 million, less than $10 million
Enter 4 for more than $10 million, less than $15 million
Enter 5 for more than $15 million
47
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1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
ITB 21-15651-CM Replacement Roof on Executive Air Terminal at LPSIA
LIST OF SUB CONTRACTORS
Company Name Location Services Provided
None
Company
Lydick -Hooks Roofing Co. of Lubbock, Inc. P.O. Box 2605
Address
Lubbock Lubbock
City, County
TX 79408
State Zip Code
Telephone: (806) - 765-5577
Fax: 8( 06) - 765-5581
Minority Owned
Yes No
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
❑
THIS FORM SHALL BE COMPLETED AND RETURNED ALONG WITH YOUR PROPOSAL
IF NO SUB —CONTRACTORS WILL BE USED PLEASE INDICATE SO
38
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ITB 21-15651-CM Replacement Roof on Executive Air Terminal at LPSIA
FINAL LIST OF SUB CONTRACTORS
Minority Owned
Company Name } f� Location Services Provided
Yes
No
2. !_ z,4 t- k, �4�� �i UC�C, C-� C` yr Uj
L1
3.
0
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El
❑
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16.
❑
❑
Address
City, County
State Zip Co e
Te3ephon : �� - t 6 '§
Fax: VO- eli 5 55'
THIS FORM SHALL BE COMPLETED AND RETURNED WITHIN 7 DAYS OF BID
CLOSING. IF NO SUB —CONTRACTORS WILL BE USED PLEASE INDICATE SO.
39
PAYMENT BOND
STATUTORY PAYMENT BOND PURSUANT TO SECTION 2253.021(a)
OF THE TEXAS GOVERNMENT CODE
(CONTRACTS MORE THAN $50,000)
KNOW ALL MEN BY THESE PRESENTS, that Lydick -Hooks Roofing Co. of Lubbock, Inc. (hereinafter
called the Principal(s), as Principal(s), and
(hereinafter called the Surety(s), as Surety(s), are held and firmly bound unto the City of Lubbock (hereinafter called
the Obligee), in the amount of One Hundred Seventy Thousand Three Hundred Sixteen Dollars ($170,316)
lawful money of the United States for the payment whereof, the said Principal and Surety bind themselves, and
their heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the Principal has entered into a certain written contract with the Obligee, dated the 9th day of
February 2021, to ITB 21-15651-CM Replacement Roof on Executive Air Terminal at LPSIA
and said Principal under the law is required before commencing the work provided for in said contract to execute a
bond in the amount of said contract which contract is hereby referred to and made a part hereof as fully and to the
same extent as if copied at length herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal
shall pay all claimants supplying labor and material to him or a subcontractor in the prosecution of the work
provided for in said contract, then, this obligation shall be void; otherwise to remain in full force and effect;
PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Section 2253.021(a) of
the Texas Government Code, and all liabilities on this bond shall be determined in accordance with the provisions
of said Article to the same extent as if it were copied at length herein.
IN WITNESS WHEREOF, the said Principal (s) and Surety (s) have signed and sealed this instrument this
day of 52021.
Surety (Company Name)
*By: By:
(Title) (Printed Name)
(Signature)
(Title)
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The undersigned surety company represents that it is duly qualified to do business in Texas, and hereby
designates an agent resident in Lubbock County to whom any requisite notices may be
delivered and on whom service of process may be had in matters arising out of such suretyship.
Surety
* By:
Approved as to form:
City of Lubbock
By:
City Attorney
(Title)
* Note: If signed by an Office of the Surety Company there must be on file a certified extract from the by-laws
showing that this person has authority to sign such obligation. If signed by an Attorney in Fact, we must have copy
of power of attorney for our files.
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PERFORMANCE BOND
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STATUTORY PERFORMANCE BOND PURSUANT TO SECTION 2253.021(a)
OF THE TEXAS GOVERNMENT CODE
(CONTRACTS MORE THAN $100,000)
KNOW ALL MEN BY THESE PRESENTS, that Lydick -Hooks Roofing Co. of Lubbock, Inc. (hereinafter called the
Principal(s), as Principal(s), and
(hereinafter called the Surety(s), as Surety(s), are held and firmly bound unto the City of Lubbock (hereinafter called the
Obligee), in the amount of One Hundred Seventy Thousand Three Hundred Sixteen Dollars ($170,316) lawful money
of the United States for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators,
executors, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the Principal has entered into a certain written contract with the Obligee, dated the 9th day of
February 2021, to ITB 21-15651-CM Replacement Roof on Executive Air Terminal at LPSIA
and said Principal under the law is required before commencing the work provided for in said contract to execute a bond in
the amount of said contract which contract is hereby referred to and made a part hereof as fully and to the same extent as if
copied at length herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall
faithfully perform the work in accordance with the plans, specifications and contract documents, then this obligation shall
be void; otherwise to remain in full force and effect.
PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Section 2253.021(a) of the Texas
Government Code, and all liabilities on this bond shall be determined in accordance with the provisions of said article to
the same extent as if it were copied at length herein.
IN WITNESS WHEREOF, the said Principal (s) and Surety (s) have signed and sealed this instrument this _ day
of 92020.
Surety
* By:
(Title)
(Company Name)
By:
(Printed Name)
(Signature)
(Title)
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The undersigned surety company represents that it is duly qualified to do business in Texas, and hereby designates
an agent resident in Lubbock County to whom any requisite notices may be delivered and on whom
service of process may be had in matters arising out of such suretyship.
Surety
*By:
(Title)
Approved as to Form
City of Lubbock
By:
City Attorney
* Note: If signed by an Office of the Surety Company, there must be on file a certified extract from the by-laws showing
that this person has authority to sign such obligation. If signed by an Attorney in Fact, we must have copy of power of
attorney for our files.
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CERTIFICATE OF INSURANCE
CERTIFICATE OF INSURANCE
TO: CITY OF LUBBOCK DATE:
P.O. BOX 2000, Floor 9
LUBBOCK, TX 79457 TYPE OF PROJECT:
THIS IS TO CERTIFY THAT (Name and Address of Insured) is,
at the date of this certificate, insured by this Company with respect to the business operations hereinafter described, for the
typed of insurance and in accordance with the provisions of the standard policies used by this company, the further
hereinafter described. Exceptions to standard policy noted hereon.
TYPE OF INSURANCE
POLICY NUMBER
EFFECTIVE
EFFECTIVE
LIMITS
DATE
DATE
GENERAL LIABILITY
❑ Commercial General Liability
General Aggregate $
❑ Claims Made
Products-Comp/Op AGG $
❑ Occurrence
Personal & Adv. Injury $
❑ Owner's & Contractors Protective
Each Occurrence $
❑
Fire Damage (Any one Fire) $
$
Med Exp (Any one Person)
AUTOMOTIVE LIABILITY
❑ Any Auto
Combined Single Limit $
❑ All Owned Autos
Bodily Injury (Per Person) $
❑ Scheduled Autos
Bodily Injury (Per Accident) $
❑ Hired Autos
Property Damage $
❑ Non -Owned Autos
11
GARAGE LIABILITY
❑ Any Auto
Auto Only - Each Accident $
❑
Other than Auto Only:
Each Accident $
Aggregate $
❑ BUILDER'SRISK
❑ 100% of the Total Contract Price
$
❑ INSTALLATIONFLOATER
$
EXCESS LIABILITY
❑ Umbrella Form
Each Occurrence $
Aggregate $
❑ Other Than Umbrella Form
$
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
The Proprietor/ ❑ Included
Statutory Limits
Partners/Executive ❑ Excluded
Each Accident $
Offices are:
Disease Policy Limit $
Disease -Each Employee $
OTHER
The above policies either in the body thereof or by appropriate endorsement provide that they may not be changed or
canceled by the insurer in less than the legal time required after the insured has received written notice of such change or
cancellation, or in case there is no legal requirement, in less than five days in advance of cancellation.
FIVE COPIES OF THE CERTIFICATE OF INSURANCE
MUST BE SENT TO THE CITY OF LUBBOCK
(Name of Insurer)
By:
Title:
The Insurance Certificates Furnished shall name the City of Lubbock as Additional Insured on Auto /General
Liability and provide a Waiver of Subrogation in favor of the City of Lubbock. IT SHALL BE THE CONTRACTOR'S. THE
ADDITIONAL INSURED ENDORSEMENT SHALL INCLUDE PRODUCTS AND COMPLETE OPERATIONS.
CONTRACTORCHECKLIST
A CONTRACTOR SHALL:
(1) provide coverage for its employees providing services on a project, for the duration of the project based on
proper reporting of classification codes and payroll amounts and filling of any coverage agreements;
(2) provide a certificate of coverage showing workers' compensation coverage to the governmental entity prior
to beginning work on the project;
(3) provide the governmental entity, prior to the end of the coverage period, a new certificate of coverage
showing extension of coverage, if the coverage period shown on the contractor's current certificate of
coverage ends during the duration of the project;
(4) obtain from each person providing services on a project, and provide to the governmental entity:
(A) a certificate of coverage, prior to that person beginning work on the project, so the governmental
entity will have on file certificates of coverage showing coverage for all persons providing services
on the project; and
(B) no later than seven days after receipt by the contractor, a new certificate of coverage showing
extension of coverage, if the coverage period shown on the current certificate of coverage ends
during the duration of the project;
(5) retain all required certificates of coverage on file for the duration of the project and for one year thereafter;
(6) notify the governmental entity in writing by certified mail or personal delivery, within ten (10) days after
the contractor knew or should have known, of any change that materially affects the provision of coverage
of any person providing services on the project;
(7) post a notice on each project site informing all persons providing services on the project that they are
required to be covered, and stating how a person may verify current coverage and report failure to provide
coverage. This notice does not satisfy other posting requirements imposed by the Act or other commission
rules. This notice must be printed in at least 19-point normal type, and shall be in both English and Spanish
and any other language common to the worker population. The text for the notices shall be the following
text provided by the commission on the sample notice, without any additional words or changes:
PROOF OF COVERAGE SHALL BE FURNISHED TO THE CITY OF LUBBOCK IN THE FORM OF A
CERTIFICATE OF INSURANCE. THE INSURANCE CERTIFICATES FURNISHED SHALL NAME THE CITY
OF LUBBOCK AS ADDITIONAL INSURED ON AUTO/GENERAL LIABILITY ON A PRIMARY AND NON-
CONTRIBUTORY BASIS TO INCLUDE PRODUCTS OF COMPLETE OPERATIONS. PROVIDE A WAIVER
OF SUBROGATION IN FAVOR OF THE CITY OF LUBBOCK. IT SHALL BE THE CONTRACTOR'S
RESPONSIBILITY TO PROVIDE TO THE OWNER ALL PROOF OF COVERAGE INSURANCE
DOCUMENTS INCLUDING WORKERS COMPENSATION COVERAGE FOR EACH SUBCONTRACTOR.
COPIES OF THE ENDORSEMENTS ARE REQUIRED.
REQUIRED WORKERS' COMPENSATION COVERAGE
"The law requires that each person working on this site or providing services related to this construction project must (see
reverse) be covered by workers' compensation insurance. This includes persons providing, hauling, or delivering equipment
and materials, or providing labor or transportation or other service related to the project, regardless of the identity of their
employer or status as an employee."
"Call the Texas Workers' Compensation Commission at 512-305-7238 to receive information on the legal
requirement for coverage, to verify whether your employer has provided the required coverage, or to report
an employer's failure to provide coverage." and
(8) contractually require each person with whom it contracts to provide services on a project, to:
(A) provide coverage based on proper reporting of classification codes and payroll amounts and filing
of any coverage agreements for all of its employees providing services on the project, for the
duration of the project;
(B) provide a certificate of coverage to the contractor prior to that person beginning work on the
project;
(C) include in all contracts to provide services on the project the language in subsection (e) (3) of this
rule;
(D) provide the contractor, prior to the end of the coverage period, a new certificate of coverage
showing extension of coverage, if the coverage period shown on the current certificate of coverage
ends during the duration of the project;
(E) obtain from each other person with whom it contracts, and provide to the contractor:
(i) a certificate of coverage, prior to the other person beginning work on the project; and
(ii) prior to the end of the coverage period, a new certificate of coverage showing extension of the
coverage period, if the coverage period shown on the current certificate of coverage ends during
the duration of the project;
(F) retain all required certificates of coverage on file for the duration of the project and for one year
thereafter;
(G) notify the governmental entity in writing by certified mail or personal delivery, within (ten) 10 days
after the person knew or should have known, of any change that materially affects the provision of
coverage of any person providing services on the project; and
(H) contractually require each other person with whom it contracts, to perform as required by
paragraphs (A) - (H), with the certificate of coverage to be provided to the person for whom they
are providing services.
CONTRACT
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Contract 15651
�1
TW
I
STATE OF TEXAS
COUNTY OF LUBBOCK
THIS AGREEMENT, made and entered into this 9* day of February, 2021, by and between the City of Lubbock,
County of Lubbock, State of Texas, acting by and through the Mayor, City of Lubbock, thereunto authorized to do so,
hereinafter referred to as OWNER, and Lydick Hooks Roofing Co. of Lubbock. Inc. of the City of Lubboc County of
Lubbock and the State of Texas hereinafter termed CONTRACTOR.
WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and
performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the
CONTRACTOR hereby agrees with OWNER to commence and complete the construction of certain improvements
described as follows:
I:TB 21-15651-CM Replacement Roof on Executive Air Terminal at LPSIA
and all extra work in connection therewith, under the terms as stated in the contract documents and at his (or their) own
proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance
and other accessories and services necessary to complete the said construction in accordance with the contract documents
as defined in the General Conditions of Agreement. Lydick -Hooks Roofing Co of Lubbock Inc.'s bid dated December 16,
2020 is incorporated into and made a part of this agreement.
The CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have
been given to him and to substantially complete same within the time specified in the contract documents.
The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with
the bid submitted therefore, subject to additions and deductions, as provided in the contract documents and to make payment
on account thereof as provided therein.
IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County,
Texas in the year and day first above written.
CONTRACTOR: CITY OF LUB OC TEXAS (OWNER):
By:
Daniel M. Pope, Nfayor
COMPLETE ADDRESS:
Lydick -Hooks Roofing Co. of Lubbock, Inc.
P.O. Box 2605
Lubbock, Texas 79408
ATTES :
Corporate S retary
ATTEST:
AL"
Rebecc Gana, City Secre
APPROVED 4S TO CONTENT:
Lubbock reston SmAh International Airport
First Assistant City Attorney
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CONFLICT OF INTEREST OUESTIONNAIR CHAPTER 176
FOR VENDOR DOING BUSINESS WITH LOCAL GOVERNMENTAL ENTITY
This questionnaire reflects changes made to law by H.B. 23, 84th Leg., Regular Session
Businesses and individuals doing business with the City need to file conflict of interest questionnaires with the
Office of the City Secretary's Office. Local government officers are also required to file when a conflict exists.
The questionnaire is to be filed in accordance with Chapter 176, Local Government Code, by a vendor who has a
business relationship as defined by Section 176.001 (1-a) with a local governmental entity and the vendor meets
the requirements under Section 176.006(a).
By law this questionnaire must be filed with the City Secretary's Office of the local governmental entity no later
than the 7th business day after the date the vendor becomes aware of the facts that require the statement to be
filled.
Chapter 176 of the Local Government Code requires the City Manager and Council Members to file a Conflicts
Disclosure Statement regarding their relationships with City vendors (including bidders and potential vendors).
The law also requires that any vendor who contracts, or seeks to contract, with the City for the sale or purchase
of property, goods or services (including a bidder on a City contract) file a "Conflict of Interest Questionnaire"
regarding the vendor's business relationships, if any, with Council Members or the City Manager.
Compliance is the responsibility of each individual, business or agent who is subject to the law's filing
requirement. Questions about compliance should be directed to your legal counsel.
Office of the City Secretary
1314 Ave K, Floor 10
Lubbock, TX 79401
Questionnaire is available at https://ci.lubbock.tx.us/departments/purchasing/vendor-information
Texas Government Code 2252.908
Disclosure of Interested Parties
Form 1295
House Bill 1295, adopted by the 84th Legislature, created §2252.908, Texas Government Code. Section
2252.908 requires a business entity entering into certain contracts with a governmental entity or state agency to
file with the governmental entity or state agency a disclosure of interested parties at the time the business entity
submits the signed contract to the governmental entity or state agency.
§2252.908, Texas Government Code requires the commission to adopt rules necessary to implement the new
disclosure requirement and to prescribe the disclosure form. Section 2252.908 requires the disclosure form to be
signed by the authorized agent of the contracting business entity, acknowledging that the disclosure is made
under oath and under penalty of perjury. Section 2252.908 applies only to a contract that requires an action or
vote by the governing body of the governmental entity or state agency before the contract may be signed or has
a value of at least $1 million. Section 2252.908 provides definitions of certain terms occurring in the section.
House Bill 1295 provides that §2252.908 applies only to a contract entered into on or after January 1, 2016.
An interested party is defined as a person who has a controlling interest in a business entity with whom a
governmental entity or state agency contracts or who actively participates in facilitating the contract or
negotiating the terms of the contract, including a broker, intermediary, adviser, or attorney for the business
entity.
Contractors are required to acquire Form 1295 via the Texas Ethics Commission website. This requires
registration, generation of Form 1295 with a unique Certificate Number & filing date, printing the form,
signing, and returning the form to City of Lubbock Purchasing & Contract Management Department.
Once the form is received by the Purchasing and Contract Management Department, the Buyer associated with
the project will log -in to the Texas Ethics Commission portal and acknowledge receipt of the form not later than
the 30th day after the date the contract for which the form was filed binds all parties to the contract. This will
complete the form for the contract with which the form is associated. The completed form will be made
available via the Texas Ethics Commission website.
Form 1295 can be generated via the Texas Ethics Commission web portal. The website and detailed
instructions are located at: httns://www.ethics.state.tx.us/whatsnew/elf info forml295.htm
GENERAL CONDITIONS OF THE AGREEMENT
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GENERAL CONDITIONS OF THE AGREEMENT
OWNER
Whenever the word Owner, or First Party, are used in this contract, it shall be understood as referring to the City of
Lubbock, Texas.
2. CONTRACTOR
Whenever the word Contractor, or Second Party, is used, it shall be understood to mean the person, persons, co-
partnership or corporation, to wit Lydick -Hooks Roofing Co. of Lubbock, Inc. who has agreed to perform the
work embraced in this contract, or their legal representative.
OWNER'S REPRESENTATIVE
Whenever the word Owner's Representative or representative is used in this contract, it shall be understood as
referring to, City of Lubbock, or its representative Steve Nicholson, Deputy Director of Operations Lubbock
Preston Smith International Airport, so designated who will inspect constructions; or to such other
representatives, supervisors, architects, engineers, or inspectors as may be authorized by said Owner to act in any
particular under this agreement. Engineers, supervisors or inspectors will act for the Owner under the direction of
Owner's Representative, but shall not directly supervise the Contractor or persons acting on behalf of the Contractor.
4. CONTRACT DOCUMENTS
The contract's documents shall consist of the Notice to Bidders, General Instructions to Bidders, Response, Signed
Agreement, Statutory Bonds (if required), General Conditions of the Agreement, Special Conditions of the
Agreement (if any), Specifications, Plans, Insurance Certificates, and all other documents made available to Bidder
for inspection in accordance with the Notice to Bidders. The above described materials are sometimes referred to
herein as the "contract" or "contract documents".
INTERPRETATION OF PHRASES
Whenever the words "Directed," "Permitted," "Designated," "Required," "Considered Necessary," "Prescribed," or
words of like import are used, it shall be understood that the direction, requirement, permission, order, designation
or prescription of the Owner's Representative is intended; and similarly, the words "Approved," "Acceptable,"
"Satisfactory," or words of like import shall mean approved by or acceptable or satisfactory to the Owner's
Representative.
SUBCONTRACTOR
The term Subcontractor, as employed herein, includes only those having a direct contract with the Contractor for
performance of work on the project contemplated by these contract documents. Owner shall have no
responsibility to any Subcontractor employed by Contractor for performance of work on the project contemplated
by these contract documents, but said Subcontractors will look exclusively to Contractor for any payments due
Subcontractor. The City reserves the right to approve or disapprove the selection of any subcontractor(s).
7. WRITTEN NOTICE
Written notice shall be deemed to have been duly served if delivered in person to the individual or to a member of
the firm or to an officer of the corporation for whom it is intended, or if delivered at or sent certified mail to the last
business address known to the parry who gives the notice.
CONTRACTOR'S RESPONSIBILITIES
Unless otherwise stipulated, the Contractor shall provide and pay for all materials, supplies, machinery, equipment,
tools, superintendence, labor, insurance, and all water, light, power, fuel, transportation and all other facilities
necessary for the execution and completion of the work covered by the contract documents. Unless otherwise
specified, all materials shall be new and both workmanship and materials shall be of a good quality. The Contractor
shall, if required, furnish satisfactory evidence as to the kind and quality of materials. Materials or work described
in words which so applied have well known, technical or trade meaning shall be held to refer such recognized
standards.
All work shall be done and all materials furnished in strict conformity with the contract documents.
SUBSTANTIALLY COMPLETED
The term "Substantially Completed" is meant that the structure or project contemplated by the contract documents
has been made suitable for use or occupancy or the facility is in a condition to serve its intended purpose, but still
may require minor miscellaneous work and adjustment.
10. LAYOUT
Except as specifically provided herein, the Contractor shall be responsible for laying out all work and shall
accomplish this work in a manner acceptable to the Owner's Representative. The Owner's Representative will check
the Contractor's layout of all major structures and any other layout work done by the Contractor at Contractor's
request, but this check does not relieve the Contractor of the responsibility of correctly locating all work in
accordance with the Plans and Specifications.
11. KEEPING OF PLANS AND SPECIFICATIONS ACCESSIBLE
The Contractor shall be furnished ten copies of all Plans and Specifications without expense to Contractor and
Contractor shall keep one copy of same consistently accessible on the job site.
12. RIGHT OF ENTRY
The Owner's Representative may make periodic visits to the site to observe the progress or quality of the executed
work and to determine, in general, if the work is proceeding in accordance with the contract documents. Owner's
Representative will not be required to make exhaustive or continuous onsite inspections to check the quality or
quantity of the work, nor will Owner's Representative be responsible for the construction means, methods,
techniques, sequences or procedures, or the safety precautions incident thereto. Notwithstanding the Owner's
Representative's rights of entry hereunder, the Owner's Representative will not be responsible for the Contractor's
failure to perform the work in accordance with the Contract Documents.
13. LINES AND GRADES
The Contractor is responsible for construction layout based on the control provided in the construction documents.
All lines and grades shall be furnished whenever Owner's Representative (as distinguished from Resident Project
Representative(s)) deems said lines and grades are necessary for the commencement of the work contemplated by
these contract documents or the completion of the work contemplated by these contract documents. Whenever
necessary, Contractor shall suspend its work in order to permit Owner's Representative to comply with this
requirement, but such suspension will be as brief as practical and Contractor shall be allowed no extra compensation
therefore. The Contractor shall give the Owner's Representative ample notice of the time and place where lines and
grades will be needed. All stakes, marks, etc., shall be carefully preserved by the Contractor, and in case of careless
destruction or removal by Contractor, its Subcontractors, or its employees, such stakes, marks, etc., shall be replaced
by the Owner's Representative at Contractor's expense.
14. OWNER'S REPRESENTATIVE'S AUTHORITY AND DUTY
Unless otherwise specified, it is mutually agreed between the parties to this Agreement that the Owner's
Representative (as distinguished from Resident Project Representative(s))has the authority to review all work
included herein. The Owner's Representative has the authority to stop the work whenever such stoppage may be
necessary to ensure the proper execution of the contract. The Owner's Representative shall, in all cases, determine
the amounts and quantities of the several kinds of work which are to be paid for under the contract documents, and
shall determine all questions in relation to said work and the construction thereof, and shall, in all cases, decide
every question which may arise relative to the execution of this contract on the part of said Contractor. The decision
of the Owner's Representative shall be conclusive in the absence of written objection to same delivered to Owner's
Representative within fifteen (15) calendar days of any decision or direction by Owner's Representative. In the
absence of timely written objection by Contractor, as provided herein, any and all objection or objections shall be
deemed waived.
15. SUPERINTENDENCE AND INSPECTION
It is agreed by the Contractor that the Owner's Representative shall be and is hereby authorized to appoint from
time to time such subordinate engineers, supervisors, or inspectors, as distinguished from Resident Project
Representative, as the said Owner's Representative may deem proper to inspect the materials furnished and the work
done under this Agreement, and to see that said material is furnished and said work is done in accordance with the
specifications therefore. The Contractor shall furnish all reasonable aid and assistance required by the subordinate
engineers, supervisors or inspectors for the proper inspection and examination of the work. The Contractor shall
regard and obey the directions and instructions of any subordinate engineers, supervisors or inspectors so appointed,
when such directions and instructions are consistent with the obligations of this Agreement and accompanying plans
and specifications provided, however, should the Contractor object to any orders by any subordinate engineer,
supervisor or inspector, the Contractor may within fifteen (15) calendar days make written appeal to the Owner's
Representative for its decision. In the absence of timely written objection by Contractor, as provided herein, any
and all objection or objections shall be deemed waived.
16. CONTRACTOR'S DUTY AND SUPERINTENDENCE
The Contractor shall give personal attention to the faithful prosecution and completion of this contract and shall
keep on the work, during its progress, a competent superintendent and any necessary assistants, all satisfactory to
Owner's Representative. The superintendent shall represent the Contractor in its absence and all directions given
to superintendent shall be binding as if given to the Contractor. It is expressly agreed that adequate supervision by
competent and reasonable representatives of the Contractor is essential to the proper performance of the work and
lack of such supervision shall be grounds for suspending operations of the Contractor.
The work, from its commencement to completion, shall be under the exclusive charge and control of the Contractor
and all risk in connection therewith shall be borne by the Contractor.
The Owner or Owner's Representatives shall not be responsible for the acts or omissions of the Contractor, or any
subcontractors, or any of Contractor's agents or employees, or any other persons performing any of the work.
17. CONTRACTOR'S UNDERSTANDING
It is understood and agreed that the Contractor has, by careful examination, satisfied itself as to the nature and
location of the work, the confirmation of the ground, the character, quality and quantity of materials to be
encountered, the character of equipment and facilities needed preliminary to and during the prosecution of the work,
and the general and local conditions, and all other matters which in any way affect the work under the contract
documents. No oral agreement or conversation with any officer, agent, or employee of the Owner, or Owner's
Representative either before or after the execution of this contract, shall affect or modify any of the terms or
obligations herein contained. Subject to the rights of Owner as set forth in Paragraph 23 hereof, all modifications
and/or amendments to the contract documents, shall be in writing, and executed by Owner's Representative and
Contractor.
Unless otherwise specified herein, all loss, expense or damage to Contractor arising out of the nature of the work
to be done, or from the action of the elements, or from any unforeseen circumstance and the prosecution of the
work, shall be sustained and borne by the Contractor at its own cost and expense.
18. CHARACTER OF WORKERS
The Contractor agrees to employ only orderly and competent workers, skillful in the performance in the type of
work required under this contract, to do the work; and agrees that whenever the Owner's Representative shall inform
Contractor in writing that any person or persons on the work, are, in Owner's Representative's sole opinion,
incompetent, unfaithful, disorderly, or otherwise unacceptable to Owner or Owner's Representative, such person or
persons shall be discharged from the work and shall not again be employed on the work without the Owner's
Representative's written consent.
19. CONSTRUCTION PLANT
The Contractor shall provide all labor, tools, equipment, machinery and materials necessary in the prosecution and
completion of this contract where it is not otherwise specifically provided that Owner shall furnish same, and it is
also understood that Owner shall not be held responsible for the care, preservation, conservation, or protection of
any materials, tools, equipment or machinery or any part of the work until it is finally completed and accepted.
The building of structures for the housing of workers or equipment will be permitted only at such places as the
Owner's Representative shall consent or direct, and the sanitary conditions of the grounds in or about such structure
shall at all times be maintained in a manner satisfactory to the Owner's Representative.
20. SANITATION
Necessary sanitary conveniences for the use of laborers on the work site, properly secluded from public observation,
shall be constructed and maintained by the Contractor in such manner and at such points as shall be approved by
the Owner's Representative and their use shall be strictly enforced.
21. OBSERVATION AND TESTING
The Contractor is responsible for construction quality control testing, cost, and reporting of the type and extent
required by the contract documents. The Owner or Owner's Representative shall have the right at all times to
observe and test the work. Contractor shall make necessary arrangements and provide proper facilities and access
for such observation and testing at any location wherever such work is in preparation or progress. Contractor shall
ascertain the scope of any observation that may be contemplated by Owner or Owner's Representative and shall
give ample notice as to the time each part of the work will be ready for such observation. Owner or Owner's
Representative may reject any such work found to be defective or not in accordance with the contract documents,
regardless of the stage of its completion or the time or place of discovery of such errors and regardless of whether
Owner's Representative has previously accepted the work. If any such work should be covered without approval
or consent of the Owner, it must, if requested by Owner or Owner's Representative, be uncovered for examination
at Contractor's expense. In the event that any part of the work is being fabricated or manufactured at a location
where it is not convenient for Owner or Owner's Representative to make observations of such work or require
testing of said work, then in such event Owner or Owner's Representative may require Contractor to furnish Owner
or Owner's Representative certificates of inspection, testing or approval made by persons competent to perform
such tasks at the location where that part of the work is being manufactured or fabricated. All such tests will be in
accordance with the methods prescribed by the American Society for Testing and Materials or such other applicable
organization as may be required by law or the contract documents.
If any such work which is required to be inspected, tested, or approved is covered up without written approval or
consent of the Owner or Owner's Representative, it must, if requested by the Owner or Owner's Representative, be
uncovered for observation and testing at the Contractor's expense. The cost of all such inspections, tests and
approvals shall be borne by the Contractor unless otherwise provided herein. Any work which fails to meet the
requirements of any such tests, inspections or approvals, and any work which meets the requirements of any such
tests or approvals but does not meet the requirements of the contract documents shall be considered defective, and
shall be corrected at the Contractor's expense.
Neither observations by the Owner or Owner's Representative, nor inspections, tests, or approvals made by Owner,
Owner's Representative, or other persons authorized under the contract documents to make such inspections, tests,
or approvals shall relieve the Contractor from its obligation to perform the work in accordance with the requirements
of the contract documents.
22. DEFECTS AND THEIR REMEDIES
It is expressly agreed that if the work or any part thereof, or any material brought on the site of the work for use in
the work or selected for the same, shall be deemed by the Owner or Owner's Representative as unsuitable or not in
conformity with plans, specifications and/or contract documents, the Contractor shall, after receipt of written notice
thereof from the Owner's Representative, forthwith remove such material and rebuild or otherwise remedy such
work so that it shall be in full accordance with the contract documents. It is further agreed that any remedial action
contemplated as hereinabove set forth shall be at Contractor's expense.
23. CHANGES AND ALTERATIONS
The Contractor further agrees that the Owner may make such changes and alterations as the Owner may see fit, in
the line, grade, form dimensions, plans or materials for the work herein contemplated, or any part thereof, either
before or after the beginning of the construction, without affecting the validity of this contract and the accompanying
bond.
If such changes or alterations diminish the quantity of the work to be done, they shall not constitute the basis for a
claim for damages, or anticipated profits on the work that may be dispensed with. If they increase the amount of
work, and the increased work can fairly be classified under the specifications, such increase shall be paid according
to the quantity actually done and at the unit price established for such work under this contract; otherwise such
additional work shall be paid for as provided under Extra Work. In case the Owner shall make such changes or
alterations as shall make useless any work already done or material already furnished or used in said work, then the
Owner shall recompense the Contractor for any material or labor so used, and for actual expenses incurred in
preparation for the work as originally planned.
24. EXTRA WORK
The term "extra work" as used in this contract shall be understood to mean and include all work that may be required
by the Owner or Owner's Representative to be done by the Contractor to accomplish any change, alteration or
addition to the work as shown on the plans and specifications or contract documents and not covered by Contractor's
proposal, except as provided under Changes and Alterations in Paragraph 23.
It is agreed that the Contractor shall perform all extra work under the observation of the Owner's Representative
when presented with a written work order signed by the Owner's Representative; subject, however, to the right of
the Contractor to require written confirmation of such extra work order by the Owner. It is also agreed that the
compensation to be paid to the Contractor for performing said extra work shall be determined by the following
methods:
Method (A) - By agreed unit prices; or
Method (B) - By agreed lump sum; or
Method (C) - If neither Method (A) or Method (B) be agreed upon before the extra work is commenced,
then the Contractor shall be paid the lesser of the following: (1) actual field cost of the
extra work, plus fifteen (15%) percent to the firm actually performing the work, and
additional higher -tier markups limited to 5% to cover additional overhead and insurance
costs; or (2) the amount that would have been charged by a reasonable and prudent
Contractor as a reasonable and necessary cost for performance of the extra work, as
estimated by the Engineer and approved by the Owner..
In the event said extra work be performed and paid for under Method (C)(1), then the provisions of this paragraph
shall apply and the "actual field cost" is hereby defined to include the cost of all workers, such as foremen,
timekeepers, mechanics and laborers, materials, supplies, teams, trucks, rentals on machinery and equipment, for
the time actually employed or used on such extra work, plus actual transportation charges necessarily incurred,
together with all expenses incurred directly on account of such extra work, including Social Security, Old Age
Benefits, Maintenance Bonds, Public Liability and Property Damage and Workers' Compensation and all other
insurances as may be required by law or ordinances or directed by the Owner or Owner's Representative, or by them
agreed to. Owner's Representative may direct the form in which accounts of the actual field cost shall be kept and
records of these accounts shall be made available to the Owner's Representative. The Owner's Representative may
also specify in writing, before the work commences, the method of doing the work and the type and kind of
machinery and equipment to be used; otherwise, these matters shall be determined by the Contractor. Unless
otherwise agreed upon, the prices for the use of machinery and equipment shall be determined by using 100%,
unless otherwise specified, of the latest Schedule of Equipment and Ownership Expenses adopted by the Associated
General Contractors of America. Where practical, the terms and prices for the use of machinery and equipment
shall be incorporated in the written extra work order. The fifteen percent (15%) of the actual field cost to be paid
to Contractor shall cover and compensate Contractor for its profit, overhead, general superintendence and field
office expense, and all other elements of cost and expense not embraced within the actual field cost as herein
defined, save that where the Contractor's Camp or Field Office must be maintained primarily on account of such
Extra Work, then the cost to maintain and operate the same shall be included in the "actual field cost."
No claim for extra work of any kind will be allowed unless ordered in writing by Owner's Representative. In case
any orders or instructions appear to the Contractor to involve extra work for which Contractor should receive
compensation or an adjustment in the construction time, Contractor shall prior to commencement of such extra
work, make written request to the Owner's Representative for a written order authorizing such extra work. Should
a difference of opinion arise as to what does or does not constitute extra work or as to the payment therefore, and
the Owner's Representative insists upon its performance, the Contractor shall proceed with the work after making
written request for written order and shall keep adequate and accurate account of the actual field cost thereof, as
provided under Method (C) (1). If Contractor does not notify Owner's Representative before the commencement
of any extra work, any claim for payment due to alleged extra work shall be deemed waived.
25. DISCREPANCIES AND OMISSIONS
It is further agreed that it is the intent of the contract documents that all work described in the proposal, the
specifications, plans and other contract documents, is to be done for the prices quoted by the Contractor and that
such price shall include all appurtenances necessary to complete the work in accordance with the intent of these
contract documents as interpreted by Owner's Representative. Notices of any discrepancies or omissions in these
plans, specifications, or contract documents, shall be given to the Owners' Representative and a clarification
obtained before the proposals are received, and if no such notice is received by the Owner's Representative
prior to the opening of proposals, then it shall be deemed that the Contractor fully understands the work to
be included and has provided sufficient sums in its proposal to complete the work in accordance with these
plans and specifications. If Contractor does not notify Owner's Representative before offering of any
discrepancies or omissions, then it shall be deemed for all purposes that the plans and specifications are
sufficient and adequate for completion of the project. It is further agreed that any request for clarification
must be submitted no later than five (5) calendar days prior to the opening of proposals. In the absence of a
requested clarification for a conflict in the documents prior to proposals being reviewed, it will be assumed
that the Contractor proposes the higher cost alternative on conflicts identified after proposals are reviewed.
26. RIGHT OF OWNER TO MODIFY METHODS AND EQUIPMENT
If at any time the methods or equipment used by the Contractor are found to be inadequate to secure the quality of
work with the rate of progress required under this contract, the Owner or Owner's Representative may order the
Contractor in writing to increase their safety or improve their character and efficiency and the Contractor shall
comply with such order. If, at any time, the working force of the Contractor is inadequate for securing the progress
herein specified, the Contractor shall, if so ordered in writing, increase its force or equipment, or both, to such an
extent as to give reasonable assurance of compliance with the schedule of progress.
27. PROTECTION AGAINST ACCIDENT TO EMPLOYEES AND THE PUBLIC AND GENERAL INDEMNITY
The Contractor shall take out and procure a policy or policies of Workers' Compensation Insurance with an
insurance company licensed to transact business in the State of Texas, which policy shall comply with the Workers'
Compensation laws of the State of Texas. The Contractor shall at all times exercise reasonable precaution for the
safety of employees and others on or near the work and shall comply with all applicable provisions of federal, state
and municipal laws and building and construction codes. All machinery and equipment and other physical hazards
shall be guarded in accordance with the "Manual of Accident Prevention in Construction" of Associated General
Contractors of America, except where incompatible with federal, state or municipal laws or regulations. The
Contractor, its sureties and insurance carriers shall defend, indemnify and hold harmless the Owner and Engineer
and all of its officers, agents and employees against any all losses, costs, damages, expenses, liabilities, claims
and/or causes of action, whether known or unknown, fixed, actual, accrued or contingent, liquidated or unliquidated,
including, but not limited to, attorneys' fees and expenses, in connection with, incident to, related to, or arising out
of, the Contractor's or any subcontractor's, agent's or employee's, in any manner whatsoever, omission, execution
and/or supervision of this contract, and the project which is the subject matter of this contract.
The safety precautions taken shall be the sole responsibility of the Contractor, in its sole discretion as an Independent
Contractor; inclusion of this paragraph in the Agreement, as well as any notice which may be given by the Owners
or the Owner's Representative concerning omissions under this paragraph as the work progresses, are intended as
reminders to the Contractor of its duty and shall not be construed as any assumption of duty to supervise safety
precautions by either the Contractor or any of its subcontractors.
28. CONTRACTOR'S INSURANCE
The Contractor shall not commence work under this contract until he has obtained all insurance as required in the
General Conditions of the contract documents, from an underwriter authorized to do business in the State of Texas
and satisfactory to the City. Proof of coverage shall be furnished to the City and written notice of cancellation or
any material change will be provided ten (10) calendar days in advance of cancellation or change. All policies of
insurance, required herein, including policies of insurance required to be provided by Contractor and its
subcontractors, shall contain a waiver of any and all of the insurer's or payor's, in the event of self-insurance, rights
to subrogation that any such insurer or payor, in the event of self-insurance, may acquire by virtue of payment of
any loss under such insurance or self-insurance. All certificates of insurance submitted to the City in conformity
with the provisions hereof shall establish such waiver.
The Contractor shall procure and carry at its sole cost and expense through the life of this contract, insurance
protection as hereinafter specified. Coverage in excess of that specified herein also shall be acceptable. Such
insurance shall be carried with an insurance company authorized to transact business in the State of Texas and shall
cover all operations in connection with this contract, whether performed by the Contractor or a subcontractor, or
separate policies shall be provided covering the operation of each subcontractor. A certificate of insurance
specifying each and all coverages shall be submitted prior to contract execution.
PROOF OF COVERAGE SHALL BE FURNISHED TO THE CITY OF LUBBOCK IN THE
FORM OF A CERTIFICATE OF INSURANCE. THE INSURANCE CERTIFICATES
FURNISHED SHALL NAME THE CITY OF LUBBOCK AS ADDITIONAL INSURED ON
AUTO/GENERAL LIABILITY ON A PRIMARY AND NON-CONTRIBUTORY BASIS TO
INCLUDE PRODUCTS OF COMPLETE OPERATIONS. PROVIDE A WAIVER OF
SUBROGATION IN FAVOR OF THE CITY OF LUBBOCK. IT SHALL BE THE
CONTRACTOR'S RESPONSIBILITY TO PROVIDE TO THE OWNER ALL PROOF OF
COVERAGE INSURANCE DOCUMENTS INCLUDING WORKERS COMPENSATION
COVERAGE FOR EACH SUBCONTRACTOR. COPIES OF THE ENDORSEMENTS ARE
REQUIRED.
A. Commercial General Liability Insurance (Primary Additional Insured and Waiver of Subrogation required)
The contractor shall have Comprehensive General Liability Insurance with limits of $1,000,000 Combined
Single Limit in the aggregate and $1,000,000 per occurrence to include:
Products & Completed Operations Hazard
Contractual Liability
Personal Injury & Advertising Injury
B. Owner's and Contractor's Protective Liability Insurance — NOT REQUIRED
C. Comprehensive Automobile Liability Insurance (Waiver of Subrogation Required)
The Contractor shall have Comprehensive Automobile Liability Insurance with limits of not less than
$1,000,000 Combined Single Limit per occurrence, to include any automobile.
D. Builder's Risk Insurance/Installation Floater Insurance — NOT REQUIRED
E. Umbrella Liability Insurance (Primary Additional Insured and Waiver of Subrogation required)
The Contractor shall have Umbrella Liability Insurance in the amount of $4,000,000 per occurrence on all
contracts with coverage to correspond with Comprehensive General Liability and Comprehensive
Automobile Liability coverages.
F. Worker's Compensation and Employers Liability Insurance (Waiver of Subrogation required)
Worker's Compensation Insurance covering all employees whether employed by the Contractor or any
Subcontractor on the job with Employers Liability of at least $1,000,000
1. Definitions:
Certificate of coverage ("certificate") - A copy of a certificate of insurance, a certificate of authority
to self -insure issued by the commission, or a coverage agreement (TWCC-81, TWCC-82, TWCC-
83, or TWCC-84), showing statutory workers' compensation insurance coverage for the person's or
entity's employees providing services on a project, for the duration of the project.
Duration of the project - includes the time from the beginning of the work on the project until the
Contractor's/person's work on the project has been completed and accepted by the governmental
entity.
Persons providing services on the project ("subcontractor" in Section 406.096, Texas Labor Code)
- includes all persons or entities performing all or part of the services the Contractor has undertaken
to perform on the project, regardless of whether that person contracted directly with the Contractor
and regardless of whether that person has employees. This includes, without limitation,
independent contractors, subcontractors, leasing companies, motor carriers, owner -operators,
employees of any such entity, or employees of any entity which furnishes persons to provide
services on the project. "Services" include, without limitation, providing, hauling, or delivering
equipment or materials, or providing labor, transportation, or other service related to a project.
"Services" does not include activities unrelated to the project, such as food/beverage vendors, office
supply deliveries, and delivery of portable toilets.
2. The Contractor shall provide coverage, based on proper reporting of classification codes and
payroll amounts and filing of any coverage agreements, which meets the statutory requirements of
Texas Labor Code, Section 401.011(44) for all employees of the contractor providing services on
the project, for the duration of the project.
The Contractor must provide a certificate of coverage to the governmental entity prior to being
awarded the contract.
4. If the coverage period shown on the Contractor's current certificate of coverage ends during the
duration of the project, the Contractor must, prior to the end of the coverage period, file a new
certificate of coverage with the governmental entity showing that coverage has been extended.
The Contractor shall obtain from each person providing services on the project, and provide to the
governmental entity:
(a) a certificate of coverage, prior to that person beginning work on the project, so the
governmental entity will have on file certificates of coverage showing coverage for all
persons providing services on the project; and
(b) no later than seven days after receipt by the Contractor, a new certificate of coverage
showing extension of coverage, if the coverage period shown on the current certificate of
coverage ends during the duration of the project.
The Contractor shall retain all required certificates of coverage for the duration of the project and
for one year thereafter.
The Contractor shall notify the governmental entity in writing by certified mail or personal delivery,
within 10 days after the Contractor knew or should have known, of any change that materially
affects the provision of coverage of any person providing services on the project.
8. The Contractor shall post on each project site a notice, in the text, form and manner prescribed by
the Texas Workers' Compensation Commission, informing all persons providing services on the
project that they are required to be covered, and stating how a person may verify coverage and
report lack of coverage.
The Contractor shall contractually require each person with whom it contracts to provide services
on the project, to:
(a) provide coverage, based on proper reporting of classification codes and payroll amounts
and filing of any coverage agreements, which meets the statutory requirements of Texas
Labor Code, Section 401.011(44) for all of its employees providing services on the project,
for the duration of the project;
(b) provide to the Contractor, prior to that person beginning work on the project, a certificate
of coverage showing that coverage is being provided for all employees of the person
providing services on the project, for the duration of the project;
(c) provide the Contractor, prior to the end of the coverage period, a new certificate of
coverage showing extension of coverage, if the coverage period shown on the current
certificate of coverage ends during the duration of the project;
(d) obtain from each other person with whom it contracts, and provide to the Contractor:
(1) a certificate of coverage, prior to the other person beginning work on the project;
and
(2) a new certificate of coverage showing extension of coverage, prior to the end of
the coverage period, if the coverage period shown on the current certificate of
coverage ends during the duration of the project;
(e) retain all required certificates of coverage on file for the duration of the project and for one
year thereafter;
(f) notify the governmental entity in writing by certified mail or personal delivery, within 10
days after the person knew or should have known, of any change that materially affects the
provision of coverage of any person providing services on the project; and
(g) contractually require each person with whom it contracts to perform as required by
paragraphs (a) - (g), with the certificates of coverage to be provided to the person for whom
they are providing services.
10. By signing this contract or providing or causing to be provided a certificate of coverage, the
Contractor is representing to the governmental entity that all employees of the Contractor who will
provide services on the project will be covered by worker's compensation coverage for the duration
of the project, that the coverage will be based on proper reporting of classification codes and payroll
amounts, and that all coverage agreements will be filed with the appropriate insurance carrier or,
in the case of a self -insured, with the commission's Division of Self -Insurance Regulation.
Providing false or misleading information may subject the Contractor to administrative penalties,
criminal penalties, civil penalties, or other civil actions.
11. The Contractor's failure to comply with any of these provisions is a breach of contract by the
Contractor which entitles the governmental entity to declare the contract void if the Contractor does
not remedy the breach within ten days after receipt of notice of breach from the governmental
entity.
G. Proof of Coverage
Before work on this contract is commenced, each Contractor and subcontractor shall submit to the Owner
for approval five Certificates of Insurance covering each insurance policy carried and offered as evidence
of compliance with the above insurance requirements, signed by an authorized representative of the
insurance company setting forth:
(1) The name and address of the insured.
(2) The location of the operations to which the insurance applies.
(3) The name of the policy and type or types of insurance in force thereunder on the date borne by such
certificate.
(4) The expiration date of the policy and the limit or limits of liability thereunder on the date borne by
such certificate.
(5) A provision that the policy may be canceled only by mailing written notice to the named insured at
the address shown in the proposal specifications.
(6) A provision that written notice shall be given to the City ten days prior to any change in or
cancellation of the policies shown on the certificate.
(7) The certificate or certificates shall be on the form (or identical copies thereof) contained in the job
specifications. No substitute of nor amendment thereto will be acceptable.
(8) If policy limits are paid, new policy must be secured for new coverage to complete project.
(9) A Contractor shall:
(a) provide coverage for its employees providing services on a project, for the duration of the
project based on proper reporting of classification codes and payroll amounts and filling of
any coverage agreements;
(b) provide a certificate of coverage showing workers' compensation coverage to the
governmental entity prior to beginning work on the project;
(c) provide the governmental entity, prior to the end of the coverage period, a new certificate
of coverage showing extension of coverage, if the coverage period shown on the
Contractor's current certificate of coverage ends during the duration of the project;
(d) obtain from each person providing services on a project, and provide to the governmental
entity:
(i) a certificate of coverage, prior to that person beginning work on the project, so the
governmental entity will have on file certificates of coverage showing coverage
for all persons providing services on the project; and
(ii) no later than seven days after receipt by the Contractor, a new certificate of
coverage showing extension of coverage, if the coverage period shown on the
current certificate of coverage ends during the duration of the project;
(e) retain all required certificates of coverage on file for the duration of the project and for one
year thereafter;
(f) notify the governmental entity in writing by certified mail or personal delivery, within 10
days after the Contractor knew or should have known, of any change that materially affects
the provision of coverage of any person providing services on the project;
(g) post a notice on each project site informing all persons providing services on the project
that they are required to be covered, and stating how a person may verify current coverage
and report failure to provide coverage. This notice does not satisfy other posting
requirements imposed by the Texas Worker's Compensation Act or other commission
rules. This notice must be printed with a title in at least 30-point bold type and text in at
least 19-point normal type, and shall be in both English and Spanish and any other language
common to the worker population. The text for the notices shall be the following text
provided by the commission on the sample notice, without any additional words or
changes:
REQUIRED WORKERS' COMPENSATION COVERAGE
"The law requires that each person working on this site or providing services related to
this construction project must be covered by workers' compensation insurance. This
includes persons providing, hauling, or delivering equipment or materials, or providing
labor or transportation or other service related to the project, regardless of the identity
of their employer or status as an employee. "
"Call the Texas Workers' Compensation Commission at 800-372-7713 or 512-804-4000
(www.tdi.state. tx.us) to receive information of the legal requirements for coverage, to
verify whether your employer has provided the required coverage, or to report an
employer's failure to provide coverage, " and
(h) contractually require each person with whom it contracts to provide services on a project,
to:
(i) provide coverage based on proper reporting of classification codes and payroll
amounts and filing of any coverage agreements for all of its employees providing
services on the project, for the duration of the project;
(ii) provide a certificate of coverage to the Contractor prior to that person beginning
work on the project;
(iii) include in all contracts to provide services on the project the following language:
"By signing this contract or providing or causing to be
provided a certificate of coverage, the person signing this
contract is representing to the governmental entity that all
employees of the person signing this contract who will provide
services on the project will be covered by workers'
compensation coverage for the duration of the project, that
the coverage will be based on proper reprinting of
classification codes and payroll amounts, and that all coverage
agreements will be filed with the appropriate insurance
carrier or, in the case of a self -insured, with the commission's
Division of Self -Insurance Regulation. Providing false or
misleading information may subject the Contractor to
administrative penalties, criminal penalties, civil penalties, or
other civil actions.";
(iv) provide the Contractor, prior to the end of the coverage period, a new certificate of
coverage showing extension of coverage, if the coverage period shown on the
current certificate of coverage ends during the duration of the project;
(v) obtain from each other person with whom it contracts, and provide to the
Contractor:
(1) a certificate of coverage, prior to the other person beginning work on the
project; and
(2) prior to the end of the coverage period, a new certificate of coverage
showing extension of the coverage period, if the coverage period shown
on the current certificate of coverage ends during the duration of the
project;
(vi) retain all required certificates of coverage on file for the duration of the project and
for one year thereafter;
(vii) notify the governmental entity in writing by certified mail or personal delivery,
within 10 days after the person knew or should have known, of any change that
materially affects the provision of coverage of any person providing services on
the project; and
(viii) contractually require each other person with whom it contracts, to perform as
required by paragraphs (i)-(viii), with the certificate of coverage to be provided to
the person for whom they are providing services.
29. DISABLED EMPLOYEES
Contractors having more than fifteen (15) employees agree to comply with the Americans with Disabilities Act of
1990, and agree not to discriminate against a qualified individual with a disability because of the disability of such
individual in regard to job application procedures, the hiring, advancement, or discharge of employees, employee
compensation, job training, and other terms, conditions, and privileges of employment.
30. PROTECTION AGAINST CLAIMS OF SUBCONTRACTORS, LABORERS, MATERIALMEN, AND
FURNISHERS OF MACHINERY, EQUIPMENT AND SUPPLIES
Without limiting, in any way, manner or form, the indemnity provided by Contractor in paragraph 27 hereof, the
Contractor agrees that it will indemnify and save the Owner and Engineer and all of its officers, agents and
employees, harmless against any and all claims, liabilities, losses, damages, expenses and causes of action arising
out of, in any way, manner or form, the demands of subcontractors, laborers, workmen, mechanics, material men
and furnishers of machinery and parts thereof, equipment, power tools, and supplies, incurred in the performance
of this contract and the project which is the subject matter of this contract. When Owner so desires, the Contractor
shall furnish satisfactory evidence that all obligations of the nature hereinabove designated have been paid,
discharged or waived.
31. PROTECTION AGAINST ROYALTIES OR PATENT INVENTION
The Contractor shall pay all royalties and license fees, and shall provide for the use of any design, device, material
or process covered by letters patent or copyright by suitable legal agreement with the Patentee or owner thereof.
Without limiting, in any way, manner or form, the indemnity provided by Contractor in paragraph 27 hereof, the
Contractor shall defend all suits or claims for infringement of any patent or copyrights and shall indemnify and save
the Owner and Engineer, and all of its officers, agents and employees harmless from any loss on account thereof,
except that Owner shall defend all such suits and claims and shall be responsible for all such loss when a particular
design, device, material or process or the product of a particular manufacturer or manufacturers is specified or
required in these contract documents by Owner; provided, however, if choice of alternate design, device, material
or process is allowed to the Contractor, then Contractor shall indemnify and save Owner, and all of its officers,
agents and employees harmless from any loss on account thereof. Notwithstanding anything herein to the contrary,
if the material or process specified or required by Owner and/or this contract is an infringement, the Contractor
shall be responsible for such loss unless it gives written notice of such infringement to the Owner's Representative
prior to offering.
32. LAWS AND ORDINANCES
The Contractor shall at all times observe and comply with all federal, state and local laws, ordinances and
regulations, which in any manner affect the contract or the work, and without limiting, in any way, manner or form,
the indemnity provided by Contractor in paragraph 27 hereof, Contractor shall indemnify and save harmless the
Owner and Engineer and all of its officers, agents, and employees against any claims arising from the violation of
any such laws, ordinances, and regulations, whether by the Contractor, its employees, or subcontractors. If the
Contractor observes that the plans and specifications are at variance therewith, he shall notify the Owner's
Representative in writing prior to proposing and any necessary changes shall be adjusted as provided in the contract
for changes in the work. In the absence of timely written notification to Owner's Representative of such variance
or variances within said time, any objection and/or assertion that the plans and specifications are at variance with
any federal, state or local laws, ordinances or regulations shall be deemed waived. If the Contractor, its employees
or subcontractors perform any work contrary to such laws, ordinances, rules and regulations, and without such
notice to the Owner's Representative, Contractor shall bear all costs arising there from.
The Owner is a municipal corporation of the State of Texas and the law from which it derives its powers, insofar as
the same regulates the objects for which, or the manner in which, or the conditions under which the Owner may
enter into contracts, shall be controlling, and shall be considered as part of this contract to the same effect as though
embodied herein.
33. SUBCONTRACTING
The Contractor agrees that it will retain personal control and will give its personal attention to the fulfillment of this
contract. The Contractor further agrees that subletting of any portion or feature of the work, or materials required
in the performance of this contract, shall not relieve the Contractor from its full obligations to the Owner, as
provided by the contract documents.
34. TIME FOR SUBSTANTIAL COMPLETION AND LIQUIDATED DAMAGES
It is hereby understood and mutually agreed by and between the Contractor and the Owner, that the date of beginning
and time for completion as specified in the Notice to Proceed and contract documents, respectively, of work to be
done hereunder are essential conditions of this contract; and it is further mutually understood and agreed that the
work embraced in this contract shall be commenced as provided in the contract documents.
If the Contractor should neglect, fail, or refuse to substantially complete the work within the time herein specified,
then the Contractor does hereby agree as part of the consideration for the awarding of this contract, the Owner may
withhold permanently from Contractor's total compensation, the sum of $25 PER CONSECUTIVE CALENDAR
DAY, not as a penalty, but as liquidated damages for the breach of the contract as herein set forth for each and every
working day that the Contractor shall be in default after the time stipulated for substantially completing the work.
If the Contractor should neglect, fail, or refuse to Finally complete the work within the time herein specified, then
the Contractor does hereby agree as part of the consideration for the awarding of this contract, the Owner may
withhold permanently from Contractor's total compensation, the sum of $25 PER CONSECUTIVE CALENDAR
DAY, not as a penalty, but as liquidated damages for the breach of the contract as herein set forth for each and every
working day that the Contractor shall fail to meet the time requirements stipulated for substantially completing the
work.
It is expressly understood and agreed, by and between Contractor and the Owner, that the time for the substantial
completion of the work described herein is reasonable time for the completion of the same, taking into consideration
the average climatic range and conditions and usual industrial conditions prevailing in this locality. The amount is
fixed and agreed upon by and between the Contractor and the Owner because the actual damages the Owner would
sustain in such event would be difficult and/or impossible to estimate, however, the amount agreed upon herein is
a reasonable forecast of the amount necessary to render just compensation to Owner, and is expressly agreed to be
not disproportionate to actual damages as measured at time of breach.
IT IS FURTHER AGREED AND UNDERSTOOD BETWEEN THE CONTRACTOR AND OWNER THAT
TIME IS OF THE ESSENCE OF THIS CONTRACT.
35. TIME AND ORDER OF COMPLETION
It is the meaning and intent of this contract, unless otherwise herein specifically provided, that the Contractor shall
be allowed to prosecute its work in such order of precedence, and in such manner as shall be most conductive to
economy of construction. The Contractor shall ensure daily prosecution of the work is conducted every business
day until completed, regardless if the work will be substantially or finally complete ahead of specified deadlines in
the agreement, unless the City determines time off from said prosecution is necessary or reasonable and Contractor
received said determination in writing from the City. Further, when the Owner is having other work done, either by
contract or by its own force, the Owner's Representative (as distinguished from the Resident Project Representative)
may direct the time and manner of constructing work done under this contract so that conflicts will be avoided and
the construction of the various works being done for the Owner shall be harmonized. Additionally, inclement
weather shall be the only other reason consistent, daily prosecution of the work may not take place on those
inclement weather days.
The Contractor shall submit, at such times as may reasonably be requested by the Owner's Representative, schedules
which shall show the order in which the Contractor intends to carry on the work, with dates at which the Contractor
will start the several parts of the work and estimated dates of completion of the several parts.
36. TIME OF PERFORMANCE
The Contractor agrees that it has submitted its proposal in full recognition of the time required for the completion
of this project, taking into consideration the average climatic range and industrial conditions prevailing in this
locality, and has considered the liquidated damage provisions of paragraph 34 hereinabove set forth and expressly
agrees that it shall not be entitled to, nor will it request, an extension of time on this contract, except when its work
has been delayed by an act or neglect of the Owner, Owner's Representative, employees of the Owner or other
contractors employed by the Owner, or by changes ordered in the work, or by strike, walkouts, acts of God or the
public enemy, fire or flood. Any request for extension shall be in writing with the written request for same setting
forth all justifications, in detail, for the request, and submitted to Owner's Representative within twenty (20)
calendar days of the occurrence of the event causing said delay. A failure by Owner's Representative to
affirmatively grant the extension no later than within twenty (20) calendar days of written submission by Contractor
shall be deemed a denial, and final. Further, in the absence of timely written notification of such delay and request
for extension, as provided herein, any request for extension by Contractor shall be deemed waived.
37. HINDRANCE AND DELAYS
In executing the contract, the Contractor agrees that in undertaking to complete the work within the time herein
fixed, Contractor has taken into consideration and made allowances for all hindrances and delays incident to such
work, whether growing out of delays due to unusual and unanticipated circumstances, difficulties or delays in
securing material or workers, or any other cause or occurrence. No charge shall be made by the Contractor for
hindrance or delays from any cause during the progress of any part of the work embraced in this contract except
where the work is stopped by order of the Owner or Owner's Representative for the Owner's convenience, in which
event, such expense as in the sole judgment of the Owner's Representative that is caused by such stoppage shall be
paid by Owner to Contractor.
38. QUANTITIES AND MEASUREMENTS
No extra or customary measurements of any kind will be allowed, but the actual measured or computed length,
area, solid contents, number and weight only shall be considered, unless otherwise specifically provided. In the
event this contract is let on a unit price basis, then Owner and Contractor agree that this contract, including the
specifications, plans and other contract documents are intended to show clearly all work to be done and material to
be furnished hereunder. Where the estimated quantities are shown, and only when same are expressly stated to be
estimates, for the various classes of work to be done and material to be furnished under this contract, they are
approximate and are to be used only as a basis for estimating the probable cost of the work and for comparing their
proposals offered for the work. In the event the amount of work to be done and materials to be furnished are
expressly stated to be estimated, and only when same are expressly stated to be estimated, it is understood and
agreed that the actual amount of work to be done and the materials to be furnished under this contract may differ
somewhat from these estimates, and that where the basis for payment under this contract is the unit price method,
payment shall be for the actual amount of work done and materials furnished on the project, provided that the over
run or under run of estimated quantities32 note exceed 15% of the estimated quantity.
39. PROTECTION OF ADJOINING PROPERTY
The Contractor shall take proper means to protect the adjacent or adjoining property or properties in any way
encountered, which may be injured or seriously affected by any process of construction to be undertaken under this
agreement, from any damage or injury by reason of said process of construction; and Contractor shall be liable for
any and all claims for such damage on account of his failure to fully protect all adjacent property. Without limiting,
in any way, manner and form, the indemnity provided by Contractor in paragraph 27 hereof, the Contractor agrees
to indemnify, save and hold harmless the Owner and Engineer, and any of its officers, agents and employees, against
any and all claims or damages due to any injury to any adjacent or adjoining property, related to, arising from or
growing out of the performance of this contract.
40. PRICE FOR WORK
In consideration of the furnishing of all necessary labor, equipment and material and the completion of all work by
the Contractor, and on the delivery of all materials embraced in this contract in full conformity with the
specifications and stipulations herein contained, the Owner agrees to pay the Contractor the price set forth in the
proposal attached hereto, which has been made a part of this contract, and the Contractor hereby agrees to receive
such price in full for furnishing all materials and all labor required for the aforesaid work, also, for all expenses
incurred by Contractor and for well and truly performing the same and the whole thereof in the manner and
according to this agreement, the attached specifications, plans, contract documents and requirements of Owner's
Representative.
41. PAYMENTS
No payments made or certificates given shall be considered as conclusive evidence of the performance of the
contract, either wholly or in part, nor shall any certificate or payment be considered as acceptance of defective work.
Contractor shall at any time requested during the progress of the work furnish the Owner or Owner's Representative
with a verifying certificate showing the Contractor's total outstanding indebtedness in connection with the work.
Before final payment is made, Contractor shall satisfy Owner, by affidavit or otherwise, that there are no outstanding
liens against Owner's premises by reason of any work under the contract. Acceptance by Contractor of final
payment of the contract price shall constitute a waiver of all claims against Owner, Owner's agents and employees,
which have not theretofore been timely filed as provided in this contract.
42. PARTIAL PAYMENTS
On or before the tenth day of each month, the Contractor shall submit to Owner's Representative an application for
partial payment. Owner's Representative shall review said application for partial payment if submitted, and the
progress of the work made by the Contractor and if found to be in order, shall prepare a certificate for partial
payment showing as completely as practical the total value of the work done by the Contractor up to and including
the last day of the preceding month. The determination of the partial payment by the Owner's Representative shall
be in accordance with Paragraph 14 hereof.
The Owner shall then pay the Contractor on or before the fifteenth day of the current month the total amount of the
Owner's Representative's Certificate of Partial Payment, less 5% of the amount thereof, which 5% shall be retained
until final payment, and further, less all previous payments and all further sums that may be retained by Owner
under the terms of the contract documents.
Payment for materials on hand and delivered to the project site will be limited to 100 percent less the 5 percent
standard retainage until actually incorporated into the project.
Any partial payment made hereunder shall not constitute a waiver by the Owner of any and all other rights to enforce
the express terms of the contract documents, and all remedies provided therein, as to any and all work performed,
to be performed and/or materials delivered hereunder, including, but limited to, work to which said partial payment
is attributable.
43. SUBSTANTIAL COMPLETION
Contractor shall give Owner's Representative written notice of substantial completion. Within thirty-one (31)
working days after the Contractor has given the Owner's Representative written notice that the work has been
substantially completed, the Owner's Representative and/or the Owner shall inspect the work and within said time,
if the work be found to be substantially completed in accordance with the contract documents, the Owner's
Representative shall issue to the Owner and Contractor a certificate of substantial completion. Notwithstanding the
issuance of a certificate of substantial completion, Contractor shall proceed with diligence to finally complete the
work within the time provided in this contract.
44. FINAL COMPLETION AND PAYMENT
The Contractor shall give written notice to Owner's Representative of final completion. Upon written notice of
final completion, the Owner's Representative shall proceed to make final measurement to determine whether final
completion has occurred. If the Owner's Representative determines final completion has occurred, Owner's
Representative shall so certify to the Owner. Upon certification by Owner's Representative of final completion,
Owner shall pay to the Contractor on or before the 31 st working day after the date of certification of final
completion, the balance due Contractor under the terms of this agreement. Neither the certification of final
completion nor the final payment, nor any provisions in the contract documents shall relieve the Contractor of the
obligation for fulfillment of any warranty which may be required in the contract documents and/or any warranty or
warranties implied by law or otherwise.
45. CORRECTION OF WORK
Contractor shall promptly remove from Owner's premises all materials condemned by the Owner's Representative
on account of failure to conform to the contract documents, whether actually incorporated in the work or not, and
Contractor shall at its own expense promptly replace such condemned materials with other materials conforming to
the requirements of the contract documents. Contractor shall also bear the expense of restoring all work of other
contractors damaged by any such removal or replacement. If Contractor does not remove and replace any such
condemned work within a reasonable time but not to exceed 30 days after a written notice by the Owner or the
Owner's Representative, Owner may remove and replace it at Contractor's expense. The Contractor shall pay all
claims, cost, losses, and damages (including but not limited to all fees and charges of the engineers, architects,
attorneys, and other professionals and all court or arbitration or other dispute resolution cost) arising out of or
relating to such correction or removal.
Neither the final payment, nor certification of final completion or substantial completion, nor any provision in the
contract documents shall relieve the Contractor of responsibility for faulty materials or workmanship, and
Contractor shall remedy any defects due thereto and pay for any damage to other work resulting therefrom, which
shall appear within a period of two (2) years from the date of certification of final completion by Owner's
Representative.
46. PAYMENT WITHHELD
The Owner or Owner's Representative may, on account of subsequently discovered evidence, withhold or nullify
the whole or part of any certification to such extent as may be necessary to protect itself from loss on account of:
(a) Defective work not remedied and/or work not performed,
(b) Claims filed or reasonable evidence indicating possible filing of claims,
(c) Damage to another contractor,
(d) Notification to owner of failure to make payments to Subcontractors or Suppliers,
(e) Failure to submit up-to-date record documents as required,
(f) Failure to submit monthly progress schedule updates or revised scheduled as requested by Owner,
(g) Failure to provide Project photographs required by Specifications.
When the above grounds are removed, or the Contractor provides a surety bond satisfactory to the Owner, in the
amount withheld, payment shall be made for amounts withheld because of them.
47. CLAIM OR DISPUTE
It is further agreed by both parties hereto that all questions of dispute or adjustment presented by the Contractor
shall be in writing and filed with the Owner's Representative within fifteen (15) calendar days after the Owner's
Representative has given any direction, order or instruction to which the Contractor desires to take exception.
Timely written notice of dispute as provided in this contract of any decision by Owner's Representative or Owner
shall be a condition precedent to the bringing and/or assertion of any action or claim by Contractor of any right
under this Contract. If the matters set forth in the notice of dispute are not granted or otherwise responded to by
Owner's Representative within fifteen (15) calendar days of receipt of notice of dispute by Owner's Representative,
said objections shall be deemed denied. Any decision by the Owner's Representative, or deemed denial by the
Owner's Representative, shall be final and conclusive in the absence of fraud. It is further agreed that the acceptance
by the Contractor of the final payment shall be a bar to any and all claims of the Contractor, and constitute a waiver
of the right to assert any claim against Owner, Owner's agents and employees and Owner's Representative, by
Contractor.
48. NON-COMPLIANCE AND/OR ABANDONMENT BY CONTRACTOR
In case the Contractor should (1) abandon and fail or refuse to resume work within fifteen (15) calendar days after
written notification from the Owner or the Owner's Representative, or (2) if the Contractor fails to comply with the
written orders of the Owner's Representative, when such orders are consistent with this contract, then the Surety on
the bond shall be notified in writing and directed to complete the work and a copy of said notice shall be delivered
to the Contractor. In the event a bond is not required by law, or otherwise obtained by the Contractor, no further
notice of such non-compliance to Contractor shall be required.
After receiving said notice of abandonment or non-compliance , the Contractor shall not remove from the work any
machinery, equipment, tools, materials or supplies then on the job, but the same, together with any materials and
equipment under the contract for work, may be held for use on the work by the Owner or the Surety of the
Contractor, or another contractor, in completion of the work; and the Contractor shall not receive any rental or credit
therefore (except when used in connection with Extra Work, where credit shall be allowed as provided for under
paragraph 24 of this contract); it being understood that the use of such equipment and materials will ultimately
reduce the cost to complete the work and be reflected in the final settlement.
In the event the Contractor, or Surety, whichever is applicable, should fail to commence compliance with the notice
hereinbefore provided within ten (10) calendar days after service of such notice, and/or shall fail to proceed with
diligence to complete the project as contemplated and in compliance with all terms and provisions of the contract
documents, then the Owner may exercise any and all remedies available to it pursuant to law, contract, equity or
otherwise, including, but not limited to, providing for completion of the work in either of the following elective
manners:
(a) The Owner may employ such force of persons and use of machinery, equipment, tools, materials and
supplies as said Owner may deem necessary to complete the work and charge the expense of such labor,
machinery, equipment, tools, materials and supplies to said Contractor, and the expense so charged shall be
deducted and paid by the Owner out of such moneys as may be due, or that may thereafter at any time
become due to the Contractor under and by virtue of this Agreement. In case such expense is less than the
sum which would have been payable under this contract, if the same had been completed by the Contractor,
then said Contractor shall receive the difference. In case such expense is greater than the sum which would
have been payable under this contract, if the same had been completed by said Contractor, then the
Contractor and/or its Surety shall pay the amount of such excess to the Owner; or
(b) The Owner, under sealed proposals, after notice published as required by law, at least twice in a newspaper
having a general circulation in the County of location of the work, may let the contract for the completion
of the work under substantially the same terms and conditions which are provided in this contract. In case
of any increase in cost to the Owner under the new contract as compared to what would have been the cost
under this contract, such increase shall be charged to the Contractor and the Surety shall be and remain
bound therefore. Should the cost to complete any such new contract prove to be less than that which would
have been the cost to complete the work under this contract, the Contractor or his Surety shall be credited
therewith.
In the event the Owner's Representative elects to complete the work, as described above, when the work shall have
been finally completed, the Contractor and his Surety shall be so notified and certification of completion as provided
in paragraph 44 hereinabove set forth, shall be issued. A complete itemized statement of the contract accounts,
certified to by Owner's Representative as being correct shall then be prepared and delivered to Contractor and his
Surety, if applicable, whereon the Contractor or his Surety, or the Owner as the case may be, shall pay the balance
due as reflected by said statement within 30 days after the date of certification of completion.
In the event the statement of accounts shows that the cost to complete the work is less than that which would have
been the cost to the Owner had the work been completed by the Contractor under the terms of this contract, or when
the Contractor and/or his Surety, if applicable, shall pay the balance shown to be due by them to the Owner, then
all machinery, equipment, tools, materials or supplies left on the site of the work shall be turned over to the
Contractor and/or his Surety, if applicable. Should the cost to complete the work exceed the contract price, and the
Contractor and/or his Surety, if applicable, fail to pay the amount due the Owner within the time designated
hereinabove, and there remains any machinery, equipment, tools, materials or supplies on the site of the work,
notice thereof, together with an itemized list of such equipment and materials shall be mailed to the Contractor and
his Surety, if applicable, at the respective addresses designated in this contract; provided, however, that actual
written notice given in any manner will satisfy this condition. After mailing, or other giving of such notice, such
property shall be held at the risk of the Contractor and his Surety, if applicable, subject only to the duty of the Owner
to exercise ordinary care to protect such property. After fifteen (15) calendar days from the date of said notice the
Owner may sell such machinery, equipment, tools, materials or supplies and apply the net sum derived from such
sale to the credit of the Contractor and his Surety, if applicable. Such sale may be made at either public or private
sale, with or without notice, as the Owner may elect. The Owner shall release any machinery, equipment, tools,
materials, or supplies that remain on the jobsite and belong to persons other than the Contractor or his Surety, if
applicable, to their proper owners.
The remedies provided to Owner by law, equity, contract, or otherwise, shall be cumulative, to the extent permitted
by law. It is expressly agreed and understood that the exercise by Owner of the remedies provided in this paragraph
shall not constitute an election of remedies on the part of Owner, and Owner, irrespective of its exercise of remedies
hereunder, shall be entitled to exercise concurrently or otherwise, any and all other remedies available to it, by law,
equity, contract or otherwise, including but not limited to, liquidated damages, as provided in paragraph 34,
hereinabove set forth.
49. LIMITATION ON CONTRACTOR'S REMEDY
The remedies of Contractor hereunder shall be limited to, and Owner shall be liable only for, work actually
performed by Contractor and/or its subcontractors as set forth in the contract documents, and Owner shall not be
liable for any consequential, punitive or indirect loss or damage that Contractor may suffer in connection with the
project which is the subject matter of this contract.
611 : 6M"M
The Contractor is required to furnish a performance bond in accordance with Chapter 2253, Government Code, in
the amount of 100% of the total contract price in the event that said contract price exceeds $100,000 and the
Contractor is required to furnish a payment bond in accordance with Chapter 2253, Government Code, in the amount
of 100% of the total contract price in the event that said contract price exceeds $50,000. All bonds shall be submitted
on forms supplied by the Owner, and executed by a Surety Company listed on the State Treasury's "Approved" list
and authorized to do business in the State of Texas. It is further agreed that this contract shall not be in effect until
such bonds are so furnished.
51. SPECIAL CONDITIONS
In the event special conditions are contained herein as part of the contract documents and said special conditions
conflict with any of the general conditions contained in this contract, then in such event the special conditions shall
control.
52. LOSS OR EXPENSE DUE TO UNUSUAL OR UNANTICIPATED CIRCUMSTANCES
Unless otherwise specified herein, all loss, expense or damage to the Contractor arising out of the nature of the
work to be done, or from the action of the elements, or from any unforeseen circumstance or from unusual
obstructions or difficulties, naturally occurring, man made or otherwise, which may be encountered in the
prosecution of the work, shall be sustained and borne by the Contractor at his own cost and expense.
53. INDEPENDENT CONTRACTOR
Contractor is, and shall remain, an independent contractor with full, complete and exclusive power and authority to
direct, supervise, and control its own employees and to determine the method of the performance of the work
covered hereby. The fact that the Owner or Owner's Representative shall have the right to observe Contractor's
work during Contractor's performance and to carry out the other prerogatives which are expressly reserved to and
vested in the Owner or Owner's Representative hereunder, is not intended to and shall not at any time change or
effect the status of the Contractor as an independent contractor with respect to either the Owner or Owner's
Representative or to the Contractor's own employees or to any other person, firm, or corporation.
54. CLEANING UP
The Contractor shall at all times keep the premises free from accumulation of debris caused by the work, and at the
completion of the work Contractor shall remove all such debris and also its tools, scaffolding, and surplus materials
and shall leave the work room clean or its equivalent. The work shall be left in good order and condition. In case
of dispute Owner may remove the debris and charge the cost to the Contractor.
55. HAZARDOUS SUBSTANCES AND ASBESTOS
Hazardous Substances (herein so called), as defined in the Comprehensive Environmental Response,
Compensation, and Liability Act (42 U. S.C.S. §9601(14)) and the regulations promulgated thereunder, as same may
be amended from time to time, hydrocarbons or other petroleum products or byproducts and/or asbestos, in any
form, shall not (i) be utilized, in any way, manner or form, in the construction of, or incorporation into, the Project;
or (ii) be brought upon, placed, or located, by any party, on the Project site, or any other property of the City, without
the written consent of the Owner's Representative. If Contractor believes that the utilization of a Hazardous
Substance, hydrocarbons or other petroleum products or byproducts and/or asbestos is necessary in the construction
of the Project, or that it is necessary to place and/or otherwise locate upon the site of the Project or other property
of the City, a Hazardous Substance, hydrocarbons or other petroleum products or byproducts and/or asbestos,
Contractor shall notify the Owner's Representative, and request consent therefrom, at least twenty (20) days prior
to such action. Owner's Representative may grant or deny the request of Contractor and provide whatever
requirements such consent, if granted, is conditioned upon, in its sole and absolute discretion. If the request of
Contractor is not granted, or otherwise not responded to, by Owner's Representative within five (5) days of the
receipt of said request, said request shall be deemed to be denied.
In the event Owner's Representative shall consent to the request of Contractor, Contractor shall be responsible for
ensuring that all personnel involved in the Project are (i) trained for the level of expertise required for proper
performance of the actions contemplated by this Contract and, in particular, in all aspects of handling, storage,
disposal and exposure of Hazardous Substances, hydrocarbons or other petroleum products or byproducts and/or
asbestos; and (ii) are provided and utilize all protective equipment, including without limitation, personal protective
gear, necessary to provide protection from exposure to Hazardous Substances, hydrocarbons or other petroleum
products or byproducts and/or asbestos.
56. NONAPPROPRIATION
All funds for payment by the City under this contract are subject to the availability of an annual appropriation for
this purpose by the City. In the event of non -appropriation of funds by the City Council of the City of Lubbock for
the goods or services provided under the contract, the City will terminate the contract, without termination charge
or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current
year for the goods or services covered by this contract is spent, whichever event occurs first. If at any time funds
are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on thirty (30)
days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated
under this contract beyond the date of termination.
57. THE CITY RIGHT TO AUDIT
At any time during the term of this Contract and for a period of four (4) years thereafter the City or a duly authorized
audit representative of the City, or the State of Texas, at its expense and at reasonable times, reserves the right to
audit Contractor's records and books relevant to all services provided under this Contract. In the event such an audit
by the City reveals any errors/overpayments by the City, Contractor shall refund the City the full amount of such
overpayments within thirty (30) days of such audit findings, or the City, at its option, reserves the right to deduct
such amounts owing the City from any payments due Contractor.
58. NON -ARBITRATION
The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise,
including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction.
Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek
judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently.
To the extent of any conflict between this provision and another provision in, or related to, this document, this
provision shall control.
59. HOUSE BILL 2015
House Bill 2015 signed by the Governor on June 14, 2013 and effective on January 1, 2014, authorizes a penalty to
be imposed on a person who contracts for certain services with a governmental entity and who fails to properly
classify their workers. This applies to subcontractors as well. Contractors and subcontractors who fail to properly
classify individuals performing work under a governmental contract will be penalized $200 for each individual that
has been misclassified (Texas Government Code Section 2155.001).
60. CONTRACTOR ACKNOWLEDGES
Contractor Acknowledges by supplying any Goods or Services that the Contractor has read, fully understands, and
will be in full compliance with all terms and conditions and the descriptive material contained herein and any
additional associated documents and Amendments. The City disclaims any terms and conditions provided by the
Contractor unless agreed upon in writing by the parties. In the event of conflict between these terms and conditions
and any terms and conditions provided by the Contractor, the terms and conditions provided herein shall prevail.
The terms and conditions provided herein are the final terms agreed upon by the parties, and any prior conflicting
terms shall be of no force or effect.
61. HOUSE BILL 1295: DISCLOSURE OF INTERESTED PARTIES
House Bill 1295, adopted by the 84th Legislature, created §2252.908, Texas Government Code. Section 2252.908
requires a business entity entering into certain contracts with a governmental entity or state agency to file with the
governmental entity or state agency a disclosure of interested parties at the time the business entity submits the
signed contract to the governmental entity or state agency. Section 2252.908 requires the disclosure form to be
signed by the authorized agent of the contracting business entity, acknowledging that the disclosure is made under
oath and under penalty of perjury. Section 2252.908 applies only to a contract that requires an action or vote by the
governing body of the governmental entity or state agency before the contract may be signed or has a value of at
least $1 million. Instructions for completing Form 1295 are available at:
htlps:Hci.lubbock.tx.us/departments/purchasing/vendor-information
62. TEXAS GOVERNMENT CODE SECTION 2252.15
The Contractor (i) does not engage in business with Iran, Sudan or any foreign terrorist organization and (ii) it
is not listed by the Texas Comptroller under Section 2252.153, Texas Government Code, as a company known to
have contracts with or provide supplies or services to a foreign terrorist organization. As used in the immediately
preceding sentence, "foreign terrorist organization" shall have the meaning given such term in Section
2252.151, Texas Government Code.
63. HB 89
Section 2270.002, Government Code, (a) This section applies only to a contract that: (1) Is between a
governmental entity and a company with 10 or more full-time employees; and (2) has a value of $100,000 or
more that is to be paid wholly or partly from public funds of the governmental entity. (b) A governmental entity
may not enter into a contract with a company for goods or services unless the contract contains a written
verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of
the contract.
63. TEXAS PUBLIC INFORMATION ACT
The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and the
contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or
intentionally fails to comply with a requirement of that subchapter.
To the extent Subchapter J, Chapter 552, Government Code applies to this agreement, Contractor agrees to: (1)
preserve all contracting information related to the contact as provided by the records retention requirements
applicable to the governmental body for the duration of the contract; (2) promptly provide to the governmental body
any contracting information related to the contract that is in the custody or possession of the entity on request of the
governmental body; and (3) on completion of the contract, either: (A) provide at no cost to the governmental body
all contracting information related to the contract that is in the custody or possession of the entity; or (B) preserve
the contracting information related to the contract as provided by the records retention requirements applicable to
the governmental body.
DAVIS-BACON WAGE DETERMINATIONS
Page Intentionally Left Blank
"General Decision Number: TX20200280 09/11/2020
Superseded General Decision Number: TX20190280
State: Texas
Construction Type: Building
Counties: Crosby and Lubbock Counties in Texas.
BUILDING CONSTRUCTION PROJECTS (does not include single family
homes or apartments up to and including 4 stories).
Note: Under Executive Order (EO) 13658, an hourly minimum wage
of $10.80 for calendar year 2020 applies to all contracts
subject to the Davis -Bacon Act for which the contract is
awarded (and any solicitation was issued) on or after January
1, 2015. If this contract is covered by the EO, the contractor
must pay all workers in any classification listed on this wage
determination at least $10.80 per hour (or the applicable wage
rate listed on this wage determination, if it is higher) for
all hours spent performing on the contract in calendar year
2020. If this contract is covered by the EO and a
classification considered necessary for performance of work on
the contract does not appear on this wage determination, the
contractor must pay workers in that classification at least the
wage rate determined through the conformance process set forth
in 29 CFR 5.5(a)(1)(ii) (or the EO minimum wage rate,if it is
higher than the conformed wage rate). The EO minimum wage rate
will be adjusted annually. Please note that this EO applies to
the above -mentioned types of contracts entered into by the
federal government that are subject to the Davis -Bacon Act
itself, but it does not apply to contracts subject only to the
Davis -Bacon Related Acts, including those set forth at 29 CFR
5.1(a)(2)-(60). Additional information on contractor
requirements and worker protections under the EO is available
at www.dol.gov/whd/govcontracts.
Modification Number Publication Date
0 01/03/2020
1 08/28/2020
2 09/11/2020
BOIL0074-003 01/01/2017
Rates Fringes
BOILERMAKER ......................$ 28.00 22.35
CARP0665-001 05/01/2017
Rates Fringes
CARPENTER ........................$ 22.25 7.31
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ELEC0602-008 03/01/2020
Rates Fringes
ELECTRICIAN ......................$ 23.12 3%+10.75
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ENGIO178-005 06/01/2020
Rates Fringes
POWER EQUIPMENT OPERATOR
(1) Tower Crane .............$ 32.85 13.10
(2) Cranes with Pile
Driving or Caisson
Attachment and Hydraulic
Crane 60 tons and above ..... $ 28.75 10.60
(3) Hydraulic cranes 59
Tons and under ..............$ 32.35 13.10
* IRON0084-011 06/01/2020
Rates Fringes
IRONWORKER, ORNAMENTAL ........... $ 25.26 7.13
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IRON0263-003 06/01/2017
Rates Fringes
IRONWORKER, STRUCTURAL ........... $ 23.25 7.32
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* PLUM0404-001 09/01/2020
Rates Fringes
PLUMBER ..........................$ 26.05 8.81
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SHEE0049-001 04/01/2019
Rates Fringes
SHEET METAL WORKER (HVAC Duct
Installation Only) ...............$ 21.73 14.94
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SUTX2014-060 07/21/2014
Rates Fringes
BRICKLAYER .......................$ 20.04 0.00
CEMENT MASON/CONCRETE FINISHER ... $ 19.60 0.00
INSULATOR - MECHANICAL
(Duct, Pipe & Mechanical
System Insulation) ...............$
19.77
7.13
IRONWORKER, REINFORCING..........$
12.27
0.00
LABORER: Common or General......$
12.35
0.00
LABORER: Mason Tender - Brick...$
11.36
0.00
LABORER: Mason Tender -
Cement/Concrete..................$
10.58
0.00
LABORER: Pipelayer..............$
12.49
2.13
LABORER: Roof Tearoff...........$
11.28
0.00
OPERATOR:
Backhoe/Excavator/Trackhoe....... $ 14.25 0.00
OPERATOR: Bobcat/Skid
Steer/Skid Loader ................$
13.93
0.00
OPERATOR: Bulldozer .............$
18.29
1.31
OPERATOR: Drill .................$
16.22
0.34
OPERATOR: Forklift ..............$
14.83
0.00
OPERATOR: Grader/Blade ..........
$ 13.37
0.00
OPERATOR: Loader ................$
13.55
0.94
OPERATOR: Mechanic ..............$
17.52
3.33
OPERATOR: Paver (Asphalt,
Aggregate, and Concrete) .........
$ 16.03
0.00
OPERATOR: Roller ................$
12.70
0.00
PAINTER (Brush, Roller, and
Spray) ...........................$
14.27
0.00
ROOFER ...........................$
13.75
0.00
SHEET METAL WORKER, Excludes
HVAC Duct Installation ...........
$ 21.13
6.53
TILE FINISHER ....................$
11.22
0.00
TILE SETTER ......................$
14.00
2.01
TRUCK DRIVER: Dump Truck ........
$ 12.39
1.18
TRUCK DRIVER: Flatbed Truck .....
$ 19.65
8.57
TRUCK DRIVER: Semi -Trailer
Truck ............................$
12.50
0.00
TRUCK DRIVER: Water Truck .......
----------------------------------------------------------------
$ 12.00
4.11
WELDERS - Receive rate prescribed for craft performing
operation to which welding is incidental.
Note: Executive Order (EO) 13706, Establishing Paid Sick Leave
for Federal Contractors applies to all contracts subject to the
Davis -Bacon Act for which the contract is awarded (and any
solicitation was issued) on or after January 1, 2017. If this
contract is covered by the EO, the contractor must provide
employees with 1 hour of paid sick leave for every 30 hours
they work, up to 56 hours of paid sick leave each year.
Employees must be permitted to use paid sick leave for their
own illness, injury or other health -related needs, including
preventive care; to assist a family member (or person who is
like family to the employee) who is ill, injured, or has other
health -related needs, including preventive care; or for reasons
resulting from, or to assist a family member (or person who is
like family to the employee) who is a victim of, domestic
violence, sexual assault, or stalking. Additional information
on contractor requirements and worker protections under the EO
is available at www.dol.gov/whd/govcontracts.
Unlisted classifications needed for work not included within
the scope of the classifications listed may be added after
award only as provided in the labor standards contract clauses
(29CFR 5.5 (a) (1) (ii)).
The body of each wage determination lists the classification
and wage rates that have been found to be prevailing for the
cited type(s) of construction in the area covered by the wage
determination. The classifications are listed in alphabetical
order of ""identifiers"" that indicate whether the particular
rate is a union rate (current union negotiated rate for local),
a survey rate (weighted average rate) or a union average rate
(weighted union average rate).
Union Rate Identifiers
A four letter classification abbreviation identifier enclosed
in dotted lines beginning with characters other than ""SU"" or
""UAVG"" denotes that the union classification and rate were
prevailing for that classification in the survey. Example:
PLUM0198-005 07/01/2014. PLUM is an abbreviation identifier of
the union which prevailed in the survey for this
classification, which in this example would be Plumbers. 0198
indicates the local union number or district council number
where applicable, i.e., Plumbers Local 0198. The next number,
005 in the example, is an internal number used in processing
the wage determination. 07/01/2014 is the effective date of the
most current negotiated rate, which in this example is July 1,
2014.
Union prevailing wage rates are updated to reflect all rate
changes in the collective bargaining agreement (CBA) governing
this classification and rate.
Survey Rate Identifiers
Classifications listed under the ""SU"" identifier indicate that
no one rate prevailed for this classification in the survey and
the published rate is derived by computing a weighted average
rate based on all the rates reported in the survey for that
classification. As this weighted average rate includes all
rates reported in the survey, it may include both union and
non -union rates. Example: SULA2012-007 5/13/2014. SU indicates
the rates are survey rates based on a weighted average
calculation of rates and are not majority rates. LA indicates
the State of Louisiana. 2012 is the year of survey on which
these classifications and rates are based. The next number, 007
in the example, is an internal number used in producing the
wage determination. 5/13/2014 indicates the survey completion
date for the classifications and rates under that identifier.
Survey wage rates are not updated and remain in effect until a
new survey is conducted.
Union Average Rate Identifiers
Classification(s) listed under the UAVG identifier indicate
that no single majority rate prevailed for those
classifications; however, 100% of the data reported for the
classifications was union data. EXAMPLE: UAVG-OH-0010
08/29/2014. UAVG indicates that the rate is a weighted union
average rate. OH indicates the state. The next number, 0010 in
the example, is an internal number used in producing the wage
determination. 08/29/2014 indicates the survey completion date
for the classifications and rates under that identifier.
A UAVG rate will be updated once a year, usually in January of
each year, to reflect a weighted average of the current
negotiated/CBA rate of the union locals from which the rate is
based.
WAGE DETERMINATION APPEALS PROCESS
1.) Has there been an initial decision in the matter? This can
be:
* an existing published wage determination
* a survey underlying a wage determination
* a Wage and Hour Division letter setting forth a position on
a wage determination matter
* a conformance (additional classification and rate) ruling
On survey related matters, initial contact, including requests
for summaries of surveys, should be with the Wage and Hour
Regional Office for the area in which the survey was conducted
because those Regional Offices have responsibility for the
Davis -Bacon survey program. If the response from this initial
contact is not satisfactory, then the process described in 2.)
and 3.) should be followed.
With regard to any other matter not yet ripe for the formal
process described here, initial contact should be with the
Branch of Construction Wage Determinations. Write to:
Branch of Construction Wage Determinations
Wage and Hour Division
U.S. Department of Labor
200 Constitution Avenue, N.W.
Washington, DC 20210
2.) If the answer to the question in 1.) is yes, then an
interested party (those affected by the action) can request
review and reconsideration from the Wage and Hour Administrator
(See 29 CFR Part 1.8 and 29 CFR Part 7). Write to:
Wage and Hour Administrator
U.S. Department of Labor
200 Constitution Avenue, N.W.
Washington, DC 20210
The request should be accompanied by a full statement of the
interested party's position and by any information (wage
payment data, project description, area practice material,
etc.) that the requestor considers relevant to the issue.
3.) If the decision of the Administrator is not favorable, an
interested party may appeal directly to the Administrative
Review Board (formerly the Wage Appeals Board). Write to:
Administrative Review Board
U.S. Department of Labor
200 Constitution Avenue, N.W.
Washington, DC 20210
4.) All decisions by the Administrative Review Board are final.
END OF GENERAL DECISION"
EXHIBIT A
City of Lubbock
Overtime
Legal Holiday
Prevailing Wage Rates
The rate for overtime (in excess of forty hours per week) shall be as required by the Fair Labor Standards
Act.
The rate for legal holidays shall be as required by the Fair Labor Standards Act.
Page Intentionally Left Blank
SPECIFICATIONS
Page Intentionally Left Blank
Project Manual for
PRESTON SMITH INTERNATIONAL AIRPORT
ROOFING PROJECT - CHAPARRAL /
OF Tgx1
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11-02-2020
Armko Industries, Inc.
Texas Registered Engineering Firm
F-006498
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2807 74T" Street, Suite 8
Lubbock, TX 79423
Tel 806.833.6953
www.armko.com
EXECUTIVE JET CENTER
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lubli
NOVEMBER 02, 2020
Project Number 20-1149-48
Set Number
1
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PRESTON SMITH INTERNATIONAL AIRPORT PROJECT NO. 20-1149-48
ROOFING PROJECT — CHAPARRAL / EXECUTIVE JET CENTER, LUBBOCK, TX
0001 10
TABLE OF CONTENTS
LIST OF SPECIFICATIONS DIVISIONS AND SECTIONS
DIVISION 00
BID DOCUMENTS
0101
Project Title Page
0110
Table of Contents
0115
List of Drawings
4213
Unit Prices
DIVISION 01
GENERAL
0010
General Requirements
3233
Photographic Documentation
3300
Submittals and Substitutions
7413
Construction Cleaning
7700
Project Closeout
DIVISION 02 thru 05 NOT USED
DIVISION 06 CARPENTRY
1053 Miscellaneous Carpentry
DIVISION 07
THERMAL AND MOISTURE PROTECTION
01 50.19
Membrane Reroofing Preparation
2216
Roof Board Insulation
5419
Adhered Multi -Ply Roof System
6200
Sheet Metal and Miscellaneous Accessories
7200
Roof Accessories
DIVISION 08 THRU 21 NOT USED
DIVISION 22 MECHANICAL
1316 Sanitary Waste and Vent Specialties
END OF SECTION 00 01 10
TABLE OF CONTENTS
000110-1
PRESTON SMITH INTERNATIONAL AIRPORT PROJECT NO. 20-1149-48
ROOFING PROJECT — CHAPARRAL / EXECUTIVE JET CENTER, LUBBOCK, TX
0001 15
LIST OF DRAWINGS
ROOF PLANS
R1.00 of 3 COVER PAGE
REA1.01 of 3 OVERALL ROOF PLAN
DETAILS
R2.01 of 3 ROOF DETAILS
END OF SECTION 00 01 15
LIST OF DRAWINGS 0001 15-1
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PRESTON SMITH INTERNATIONAL AIRPORT PROJECT NO. 20-1149-48
ROOFING PROJECT — CHAPARRAL / EXECUTIVE JET CENTER, LUBBOCK, TX
SECTION 00 42 13
UNIT PRICES
PART 1 - GENERAL
1.01 GENERAL
A. Unit Price quotations shall be inserted in the appropriate spaces in the Bid Form for each
Unit Price item of Work described herein.
B. Unit Prices stated in the Agreement shall be used to compute adjustments of the
Contract Sum for approved Unit Price items of Work. Such adjustments shall be made
by Change Order.
C. Unit Prices shall include all labor, materials, tools, and equipment; all other direct and
indirect costs necessary to complete the item of Work and to coordinate the Unit Price
Work with adjacent Work; and shall include all overhead and profit. Contractor shall
accept compensation computed in accordance with the Unit Prices for work installed in
place as full compensation for furnishing such Work.
D. Compensation will be paid for those items of Work described in below, Unit Prices.
1.02 SPECIFIED WORK
A. Applicable Sections of the Specifications describe the materials and methods required
under the various Unit Price items of Work.
1.03 ADVANCED COORDINATION
A. Immediately notify Owner's Representative when conditions require the use of Unit Price
items of Work.
B. The applicability of, measurement methods for, documentation of, and the final
adjustment of the Contract Sum for Unit Price items of Work shall be determined by the
Owner's Representative.
C. After performing Unit Price items of Work as directed by Owner's Representative,
Contractor shall take necessary measurements in the presence of Owner's
Representative and shall submit calculations of quantities to Owner's Representative for
approval. Contractor shall notify Owner's Representative one (1) day in advance of
taking measurements.
UNIT PRICES
004213-1
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PRESTON SMITH INTERNATIONAL AIRPORT PROJECT NO. 20-1149-48
ROOFING PROJECT — CHAPARRAL / EXECUTIVE JET CENTER, LUBBOCK, TX
1.04 DEFINITIONS
A. Unit Price means a fixed price, including all overhead, profit and all other costs of
whatever nature and character, for a specified unit of work. Unit prices on the Bid Form,
when accepted by the Owner and incorporated into the Contract, shall be the same for
additional, deducted or omitted units of work.
PART 2 - UNIT PRICE ITEM SCHEDULE
2.01 UNIT PRICE PROPOSAL:
A. Remove and replace damaged lightweight concrete decking: $ per square
foot.
B. Remove and replace deteriorated nailers: $ per board foot.
END OF SECTION 00 42 13
UNIT PRICES 00 42 13 - 2
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PRESTON SMITH INTERNATONAL AIRPORT PROJECT NO. 20-1149-20
ROOFING PROJECT — CHAPARRAL / EXECUTIVE JET CENTER REVISED 2020 1102
SECTION 01 10 00
GENERAL REQUIREMENTS
1.01 QUALIFICATIONS FOR SUBMITTING COMPETITIVE SEALED PROPOSAL
A. To qualify for submitting a proposal, each contractor is required to obtain a copy of the
Proposal Documents. It is highly recommended that each contractor attend the
Pre -Proposal Conference.
1.02 BOND AND INSURANCE SUBMITTALS
A. The successful Contractor shall be required to furnish the appropriate certificates of
insurance, and the executed Payment and Performance Bonds, if required, prior to
starting the project.
1.03 DESCRIPTION OF WORK
A. It is the intent of the specification that the new work will provide a watertight facility. These
specifications describe the minimum acceptable standards of construction and finish.
B. Provide a white KEE Elvaloy® based thermoplastic fleece backed sheet roof system on
the areas as indicated on the enclosed drawings for the facility known as the Chaparral /
Executive Jet Center, located at the Preston Smith International Airport, 5401 North Martin
Luther King Blvd., Lubbock TX. The roof shall be installed in accordance with the
attached specifications and in strict accordance with the manufacturer's recommended
procedures.
1.04 CHANGES
A. Changes to specifications and drawings will not be acceptable unless approved in writing
by the manufacturer and the Owner.
1.05 TAXES
A. Except as otherwise provided in the Contract Documents the Contract Price includes all
applicable federal, state and local taxes. The purchase, lease, rental, storage, use or
other consumption of tangible personal property, for the performance of this Contract by
the Contractor, is exempted from state and local sales tax pursuant to the provisions of
Article 20.04 (Y) of the Texas Limited Sales Excise and Use Tax Act. To claim the benefit
of this exemption, the Contractor must comply with such procedures as may be prescribed
by the State Comptroller of Public Accounts.
GENERAL REQUIREMENTS
01 1000-1
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PRESTON SMITH INTERNATONAL AIRPORT PROJECT NO. 20-1149-20
ROOFING PROJECT — CHAPARRAL / EXECUTIVE JET CENTER REVISED 2020 1102
1.06 WORKING TIME
A. A working day is defined as a calendar day, not including Saturdays, Sundays, or legal
holidays, in which weather or other conditions not under the control of the company will
permit the performance of the principal units of work underway for a continuous period of
not less than seven (7) hours between 7:00 A.M. and 6:00 P.M. For every Saturday on
which the company chooses to work, one day will be charged against the working time
when weather conditions will permit seven (7) hours of work as delineated above. A
principal unit of work shall be that unit which controls the completion time of the
agreement. Nothing in this item shall be construed as prohibiting the company from
working on Saturdays if it so desires. If Sunday work is permitted by the Owner, working
time will be charged on the same basis as weekdays.
1.07 INSPECTION
A. An inspection shall be made by a representative of the material manufacturer of the
completed project to ensure that said project was installed in accordance with the
manufacturer's specifications and illustrated details. Upon this approval of the project, the
specified warranty or warranties shall be written.
1.08 LUMP SUM PROPOSAL
A. The Contractor will furnish all labor and materials, and all of the collective costs applicable
will be shown as a total Lump Sum Proposal cost.
1.09 QUALITY ASSURANCE
A. All work and materials hereinafter specified shall be best of kind described and, unless
specified otherwise, shall be new and of best quality. The specified roofing system shall
have been used successfully in the United States for a minimum of ten (10) years.
B. All materials will be securely fastened in place in a watertight, neat and workmanlike
manner. All workmen shall be thoroughly experienced in the particular class of work upon
which employed. All work shall be done in accordance with these specifications and shall
meet the approval in the field of the Owner's representative. Contractor's representative
and/or job supervisor shall have a complete copy of specifications and drawings on job
site at all times.
C. Contractor shall plan and conduct the operations of the work so that each section started
on one day is complete, details installed and thoroughly protected before the close of work
for that day.
D. Where any material is specified by proprietary name, trade name, name of manufacturer,
generic name, or catalog number with the addition of such expressions as "or equal'T or
approved equal", it is understood that the material named is intended and no substitution
will be allowed without written approval by the Owner's representative three (3) calendar
days prior to proposal due date.
E. Should a specified material not be available, a substitution shall require approval (in
writing) of the Owner's representative and the roof system manufacturer issuing the
warranty before being utilized on this project.
GENERAL REQUIREMENTS
01 1000-2
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PRESTON SMITH INTERNATONAL AIRPORT PROJECT NO. 20-1149-20
ROOFING PROJECT — CHAPARRAL / EXECUTIVE JET CENTER REVISED 2020 1102
F. Unless otherwise indicated, the materials to be used in this specification are those
specified and denote the type, quality, performance, etc. required. All proposals shall be
based upon the use of specified material.
G. A Contractor who proposes to quote on the basis of an "or equal'T or approved equal"
alternate material or system shall submit to the Owner's representative the following
information, at least five (5) calendar days prior to scheduled proposal opening. Only one
request for substitution will be considered for each material or system. When substitution
is not accepted, specified product or system shall be used.
1. A five (5) gallon sample of any adhesive, coating, mastic, or sealant and a three foot
by five foot (3' x 5') sample of any sheeting or rolled goods as may be specified.
2. A certificate from an accredited testing laboratory comparing the physical and
performance attributes of the proposed material with those of the specified materials.
3. A list of at least three (3) local jobs where the proposed alternate material was used
under similar conditions and written documentation showing successful installation in
the United States of similar size and scope for a minimum of ten (10) years. These
jobs must be available for inspection by the Owner's representative.
4. In the event a substitution is acceptable by the Owner, all contractors shall be
notified of the acceptable alternate within three (3) calendar days prior to proposal
opening.
5. During the course of work, the Owner's representative may secure from the
containers at the job site, samples of the materials being used and submit the
samples to an independent testing laboratory for comparison. If the results of the
independent testing laboratory prove that the materials are not comparable and
equal to the specified materials, the Contractor shall pay for the testing and the
Owner reserves the right to reduce the amount of the proposal by twenty percent
(20%) if all work has already been completed before the test results become known.
If the contract work is not completed when the test results become known, the
Owner shall impose a penalty in proportion to the amount of work already
completed, and all remaining work shall be completed with the specified materials.
H. Application of materials shall be in strict accordance with the manufacturer's
recommendations. In the instance of a conflict between these specifications and those of
the manufacturer, the most stringent shall take precedence.
Roofing system manufacturer shall have approval for FM Global wind uplift requirements
and shall meet Underwriter's Laboratory fire rating.
Roof system shall be installed in accordance with FM Global requirements.
1.10 EXAMINATION OF PREMISES
A. Before submitting proposals for his work, each contractor shall be held to have examined
the premises and satisfied himself as to the existing conditions under which he will be
obliged to work.
GENERAL REQUIREMENTS
01 1000-3
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PRESTON SMITH INTERNATONAL AIRPORT PROJECT NO. 20-1149-20
ROOFING PROJECT — CHAPARRAL / EXECUTIVE JET CENTER REVISED 2020 1102
1.11 PROTECTION OF WORK AND PROPERTY
A. Work: The contractor shall maintain adequate protection of all his work from damage and
shall protect the Owner's and adjacent property from injury or loss arising from this
contract. He shall provide and maintain at all times any OSHA required danger signs,
guards, and/or obstructions necessary to protect the public and his workmen from any
dangers inherent with or created by the work in progress. All federal, state, and city rules
and requirements pertaining to safety and all EPA standards, OSHA standards, NESHAP
regulations pertaining to asbestos as required shall be fulfilled by the contractor as part of
his bid.
B. Property: Protect existing planting and landscaping as necessary or required to provide
and maintain clearance and access to the work of this contract. Examples of two
categories or degrees of protection are generally as follows:
1. Removal, protection, preservation, or replacement and replanting of plant materials.
2. Protection of plant materials in place, and replacement of any damage resulting from
the contractor's operations.
C. Twenty-four Hour Call: The contractor shall have personnel on call twenty-four (24) hours
per day, seven (7) days per week for emergencies during the course of a job. The
Owner's project manager is to have the twenty-four (24) hour numbers for the contact.
Contractor must be able to respond to any emergency call and have personnel on -site
within two (2) hours after contact. Numbers available to the Owner's project manager are
to be both home and office numbers for:
1. Job Foreman
2. Job Superintendent
3. Owner or Company Officer
1.12 PROTECTION OF PERSONS AND PROPERTY
A. Safety Precautions and Programs: The contractor shall be responsible for initiating,
maintaining and supervising all safety precautions and programs in connection with the
performance of the Contract.
B. Safety of Persons and Property: The contractor shall take reasonable precautions for
safety of, and shall provide reasonable protection to prevent damage, injury or loss to:
1. Employees on the work and other persons who may be affected thereby.
2. The work, materials and equipment to be incorporated therein, whether in storage on
or off the site, under care, custody or control of the contractor or the contractor's
Subcontractors or Sub -subcontractors.
3. Other property at the site or adjacent thereto, such as trees, shrubs, lawns, walks,
pavements, roadways, structures and utilities not designated for removal, relocation
or replacement in the course of construction.
C. The contractor shall give notices and comply with applicable laws, ordinances, rules,
regulations and lawful orders of public authorities bearing on safety of persons or property
or their protection from damage, injury or loss.
GENERAL REQUIREMENTS
01 1000-4
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D. The contractor shall erect and maintain, as required by existing conditions and
performance of the contract, reasonable safeguards for safety and protection, including
posting danger signs and other warnings against hazards, promulgating safety regulations
and notifying owners and users of adjacent sites and utilities.
E. The contractor shall comply to all OSHA requirements and any other local, state or federal
regulations pertaining to protection and safety of persons or property.
F. The contractor and all Subcontractors shall take all necessary precautions to keep the
premises free of fire and safety hazards. The contractor shall prevent all agents,
employees, licensees and invitees of the contractor from smoking on the Owner's
premises and from operating or using any flame, sparks or explosion hazard producing
devices anywhere on or about the premises without the written approval of the Owner's
representative.
G. The contractor shall designate a responsible member of the contractor's organization at
the site whose duty shall be the prevention of accidents. This person shall be the
contractor's superintendent unless otherwise designated by the contractor in writing to the
Owner's representative.
H. The contractor shall not load or permit any part of the construction or site to be loaded so
as to endanger its safety.
1.13 PRE -CONSTRUCTION CONFERENCE
A. A conference shall be scheduled by the Owner's representative and conducted at the work
site prior to start of work. The Contractor's project supervisor or foreman and the Owner's
representative shall attend. Job schedule, submittals, existing conditions, and
specifications shall be reviewed and any questions arising shall be resolved to the
satisfaction of all parties prior to start of work. Contractor shall begin work within five (5)
calendar days following Owner's signing of contract and/or issuance of the written notice
to proceed with work, weather permitting.
1.14 SUBMITTALS
A. Upon receipt of Notice of Acceptance of this proposal, the Contractor shall submit the
following items. All submittals shall be submitted to the Owner/Owner's representative
within ten (10) calendar days of the date on the Notice of Acceptance and prior to the
award of contract.
1. Contractor's executed insurance certificate.
2. Material manufacturer's approval/acceptance of the specifications and details as
written or noted for this project, fastener pattern layout, insulation, fasteners and all
related materials.
3. Contractor's executed payment and performance bonds as required.
4. Shop drawings of all perimeter and projection details, and sheet metal details
approved by manufacturer, for Owner's approval if proposed details differ from those
included with this proposal package. These drawings shall be approved by the
membrane manufacturer and submitted at the preconstruction conference for Owner
review and approval prior to work start.
5. Approved applicator must submit a roof drawing which will be employed in the
project if proposed drawing differs from that included with this proposal package.
GENERAL REQUIREMENTS
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6. Contractor shall submit written statement that their company or any Subcontractor
they may use is not employing workers classified as undocumented workers on this
project.
7. Samples of all materials not supplied or prior approved by the roofing membrane
manufacturer shall be submitted to the manufacturer for written approval prior to
installation start.
8. Submit product data, including detailed test results of material applied to surfaces
similar to requirements of this Section. Submit manufacturer's instructions for
methods and application procedures.
1.15 USE OF PREMISES
A. The Contractor is advised that the Owner will occupy the building at all times, and the
Contractor must provide all safeguards required to protect personnel and to keep noise
levels as low as reasonably possible for each operation.
B. The Contractor shall:
1. Coordinate work in such a manner as to not interfere with the normal operation of
the building.
2. Assume full responsibility for protection and safekeeping of products stored on
premises.
3. Agree to hold the Owner harmless in any and all liability of every nature and
description that may be suffered through bodily injuries, including death of any
persons by reason of negligence of the Contractor, agents, employees, or
Subcontractors.
4. The Contractor and all Subcontractors shall take all necessary precautions to
prevent the use of alcoholic beverages on the Owner's premises.
1.16 SAFETY
A. The contractor and all Subcontractors shall take all necessary precautions to keep the
premises free of fire and safety hazards. The contractor shall prevent all agents,
employees, licensees and invitees of the contractor from smoking on the Owner's
premises and from operating or using any flame, spark or explosion hazard producing
devices anywhere on or about the premises without the written approval of the Owner's
representative.
1.17 INSPECTION OF WORK IN PROGRESS
A. The Owner's representative will require the material manufacturer's representative to
periodically examine the work in progress, as well as on completion, in order to assist in
ascertaining the extent the materials and labor procedures conform to the requirements of
the specifications.
B. The authorized material manufacturer's field representative shall be responsible for:
1. Keeping the Owner's representative informed after periodic inspections as to the
progress and quality of the work observed.
2. Calling to the attention of the Contractor those matters observed which are
considered to be in violation of the contract requirements.
3. Reporting to the Owner's representative, in writing, any failure or refusal of the
Contractor to correct unacceptable practices called to his attention.
GENERAL REQUIREMENTS
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4. Confirming, after completion of the work and based on his observation and test, that
he has observed no application procedures in conflict with these specifications.
Final payment will not be released until all specified warranties have been received
by the Owner.
1.18 FIELD INSPECTION AND CONTRACTOR RESPONSIBILITY
A. The Owner's representative shall at all times have access to the job site and work areas.
The Contractor will provide proper and safe facilities for such access and inspection.
B. Any time during the course of the project, an inspection may be deemed necessary by the
Owner/Owner's representative to have one or all of the following members of the
Contractor's organization present in person to inspect the work along with the
Owner/Owner's representative: Owner, a Majority Stockholder, President and/or Chief
Executive Officer of the contracting firm.
C. The Owner/Owner's representative, if deemed necessary, will notify in writing who in the
Contractor's organization they want to inspect the work on the roof in addition to the
Contractor's normal inspection. If the designated person or persons requested by the
Owner/Owner's representative fails to respond within forty-eight (48) hours to the request,
the work may be suspended, payment withheld and/or liquidated damages outlined in the
specifications assessed until such time the individual(s) inspect(s) the work with the
Owner/Owner's representative.
D. Neither the presence nor absence of the Owner's representative nor the manufacturer's
representative, nor an inspection by the manufacturer of the work or operation of the
Contractor, nor any failure by the manufacturer to detect, pinpoint, or object to any defect
in the work completed, nor any deviation from these specifications, nor the acceptance by
the manufacturer of any such defect or the approval of the manufacturer of any such
deviation shall relieve the Contractor, or reduce, or in any way limit or divide, his full
responsibility for the full performance of the work required of him under these
specifications.
E. It shall be understood that such field inspection as the Owner's representative may cause
to be performed by the material manufacturer will be performed by the material
manufacturer solely for the benefit of the Owner and in an attempt to assist with the
requirements of this specification. These requirements bind the Contractor even without
such inspection.
F. No inspection or any act or omission of either the Owner's representative or the
manufacturer's representative in connection with such inspection shall prejudice the
Owner's right to strict conformance, or under any circumstances be construed to excuse or
mitigate any mistake or non-conformance by the Contractor.
1.19 ON -SITE SUPERVISION
A. The Contractor is responsible for the management and control of the work. He shall give
his personal superintendence of the work or have a competent resident manager or
superintendent satisfactory to the Owner on the job site at all times while work is in
progress, with full authority to act for the Contractor as his agent.
GENERAL REQUIREMENTS
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1.20 CHANGES OR EXTRA WORK
A. No change or addition shall be made except upon receipt by the Contractor of a signed
order from the Owner authorizing such a change. No claims for an extra to the contract
price shall be valid unless so authorized.
1.21 ROOFTOP EQUIPMENT
A. All air conditioning units and other rooftop equipment shall be moved by the roofing
Contractor as required to install roofing materials complete and in accordance with the
plans and specifications. When units or equipment are to be moved, they shall be
disconnected and moved by the roofing Contractor to a protected area so as not to
damage any part or component thereof, and shall be reset by the roofing Contractor and
reconnected at the Contractor's expense, all according to local building codes. All
disconnection and reconnection shall be performed by a mechanical and/or electrical
company licensed to perform such work and approved by the Owner's representative.
B. Contractor shall follow refrigerant recycling requirements as outlined in section 608 of the
Clean Air Act, 1990, as amended (CAA), including final regulations published on May 14,
1993 (58 FIR 28660), and the prohibition on venting that became effective on July 1, 1992.
C. Where mechanical items, conduits, cables, raceways, piping or any other roof -top
mounted item must be moved in any manner, or disconnected and reconnected as made
necessary by the reroofing of the specified areas at the facility, all roof -top equipment,
piping, insulation, wires, fiber optic cable, any information systems components, conduits,
panels, motor starters, raceways, switches, antennas, satellite components, etc. shall be
replaced or renewed to match existing if damaged by Contractor. NOTE: It is the
responsibility of the Contractor to review the condition of any and all of the above noted, or
similar, items with authorized Owner personnel to determine condition of said items
PRIOR TO START OF WORK. If this review is not completed as prescribed, any and all
damage found at the end of the work will be repaired solely at the contractor's expense.
D. Any action by roofing contractor personnel which causes interruption of the ongoing works
of the Owner's facility will be repaired at the sole expense of the roofing contractor. Upon
interruption of the Owner's ability to meet required tasks, Owner may immediately, and
without the contractor's permission, take such action as necessary to repair said damage
so that the Owner's work may be resumed. The Owner has the obligation to notify the
contractor of such action as soon as possible, but in all cases must notify the contractor in
writing within 48 hours of the occurrence of the incident.
1.22 FINAL INSPECTION
A. Upon job completion, a final inspection will be made by Owner's representative. Final
payment will not be authorized for the work done until such inspection has been made and
all work is found to have been performed in accordance with the specifications and to the
satisfaction of the building Owner, and the specified warranties are issued.
GENERAL REQUIREMENTS
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B. The Contractor shall promptly remove any work that does not meet the requirements of
the plans and specifications or is incorrectly installed or otherwise disapproved by the
Owner as failing to meet with the plans and specifications. The Contractor shall promptly
replace any such work without expense to the Owner and shall bear the cost of making
good all work of other contractors or the Owner, destroyed or damaged by such removal
or replacement.
1.23 PERMITS
A. The Contractor shall obtain and pay for all permits required, give all legal notices and pay
all fees required for the work. Contractor shall comply with all ordinances and laws. Any
and all work done which does not meet requirements of any local authorities must be
properly redone, and incidental work replaced by the Contractor, without cost to the
Owner.
1.24 SUBCONTRACTING OF WORK
A. The Owner shall have the right to accept or reject the use of any subcontractor. The
Contractor shall submit a list of proposed Subcontractors with his proposal.
1.25 REJECTION OF PROPOSALS
A. The Owner reserves the right to reject any one or all proposals, to waive any formalities or
irregularities, and to award the contract in the best interest of the City of Lubbock.
1.26 ADDENDA
A. Any verbal statement or inference prior to the proposal opening regarding modification of
specifications is invalid unless so stated on an officially issued addendum.
1.27 DEMOLITION
A. All abandoned pitch pans, equipment, vents, curbs, and other such debris shall be
removed by the Contractor. Abandoned items that require deck placement shall be
marked by the Owner prior to proposal due date and/or the commencement of work.
Contractor shall install new decking of like dimensions to provide a suitable substrate in
areas where penetrations through the deck are removed.
1.28 CREWS AND EQUIPMENT
A. Contractor shall provide sufficient crews and equipment so that the project may progress
without interruption or unnecessary delay.
1.29 FUTURE REPAIRS
A. Contractor certifies by acceptance of this project that any future repairs or alterations he
might be called upon to execute after the project is complete, will be performed in
accordance with the manufacturer's recommended procedures so as to not void the
warranty.
GENERAL REQUIREMENTS
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1 1.30 NAILERS AND ROOF DECK
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3 A. Contractor shall notify the Owner's representative of unforeseen areas of damaged
4 decking, or deteriorated nailers. Where the damage is serious and extensive, it will be the
5 Owner's prerogative to authorize removal and replacement.
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7 B. Any areas of unusual deck deflection noticed by the Contractor during the course of the
8 job that will cause an area of ponding water should be brought to the attention of the
9 Owner's representative by the Contractor.
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11 C. The Contractor shall furnish the Owner with a unit price for removal and replacement of
12 the damaged decking, or deteriorated nailers. All nailers required for the new roofing
13 application shall be provided by the roofing Contractor and included in the proposal
14 amount. Unit cost for nailers applies only to existing deteriorated nailers. If lumber is
15 required to make "flush" interior parapet wall, cost shall be included in Base Proposal.
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17 1.31 CONTRACT DOCUMENTS
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19 A. In the event of a conflict between the reroofing specifications and the Owner's contract
20 documents, the Owner's contract documents shall take precedence.
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SECTION 01 32 33
PHOTOGRAPHIC DOCUMENTATION
PART 1 - GENERAL
1.01 SUMMARY
A. This Section includes administrative and procedural requirements for the following:
1. Preconstruction photographs.
2. Periodic construction photographs.
3. Final Completion construction photographs.
1.02 SUBMITTALS
A. Construction Photographs: Submit one print of each photographic view within ten (10) days
of taking photographs. Submission shall be on 8.5" by 11" format, two photographs per
page in digital format.
1. Identification:
a) Below each print, provide a description of the view.
b) Date photograph was taken shall be stamped by camera with the exception
of Final Completion Construction Photographs.
2. Digital Images: With each submittal of prints also submit a complete set of digital
image electronic files on CD-ROM or flash drive.
PART 2 - PRODUCTS
2.01 PHOTOGRAPHIC MEDIA
A. Digital Images: Provide images in uncompressed JPEG format, produced by a digital
camera with minimum sensor size of 4.0 megapixels, and at an image resolution of not less
than 1024 by 768 pixels.
PART 3 - EXECUTION
3.01 CONSTRUCTION PHOTOGRAPHS
A. General: Take photographs using the maximum range of depth of field, and that are in
focus, to clearly show the work. Photographs with blurry or out -of -focus areas will not be
accepted.
B. Digital Images: Submit digital images exactly as originally recorded in the digital camera,
without alteration, manipulation, editing, or modifications using image -editing software.
1. Field Office Images: Maintain one set of images on CD-ROM or flash drive in the field
office at project site, available at all times for reference.
PHOTOGRAPHIC DOCUMENTATION
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C. Preconstruction Photographs: Before commencement of demolition, take digital
photographs of project site and surrounding properties, including existing items to remain
during construction, from different vantage points, as directed by Architect and Project
Manager.
1. Take ten (10) photographs per facility to show existing conditions of property before
starting the work.
2. Take additional photographs as required to record settlement or cracking of adjacent
structures, pavements, and improvements.
D. Periodic Construction Photographs: Take minimum twenty (20) digital photographs per
facility weekly, with timing each month adjusted to coincide with the cutoff date associated
with each Application for Payment. Select vantage points to show status of construction and
progress since last photographs were taken.
E. Architect and Project Manager -Directed Construction Photographs: From time to time,
Architect and Project Manager will instruct photographer about number and frequency of
additional digital photographs with general directions on vantage points to show the status of
construction and progress since last photographs were taken.
F. Final Completion Construction Photographs: Take ten (10) digital photographs per facility
after date of Substantial Completion for submission as Project Record Documents.
Architect and Project Manager will direct photographer for desired vantage points.
1. Do not include date stamp.
END OF SECTION 01 32 33
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SECTION 01 33 00
SUBMITTALS AND SUBSTITUTIONS
PART 1 — GENERAL
1.01 DESCRIPTION
A. Work includes: Make submittals required by the Contract Documents, and revise and
resubmit as necessary to establish compliance with the specified requirements.
1.02 QUALITY ASSURANCE
A. Coordination of submittals:
1. Prior to each submittal, carefully review and coordinate all aspects of each item
being submitted.
2. Verify that each item and the submittal for it conform in all respects with the specified
requirements.
3. By affixing the Contractor's signature to each submittal, certify that this coordination
has been performed.
B. Substitutions
1. The contract is based on the standards of quality established in the Contract
Documents. Substitutions will be considered only when listed at time of bidding, on
the form provided in the bidding documents, and when substantiated by the
Contractor's submittal of required data within thirty-five (35) calendar days after
award of the Contract.
2. The following products do not require further approval except for interface within the
work:
a. Products specified by reference to standard specifications such as ASTM and
similar standards.
b. Products specified by manufacturer's name and catalog model number.
3. Where any material is specified by proprietary name, trade name, name of
manufacturer, generic name, or catalog number with the addition of such
expressions as "or equal"/"or approved equal", it is understood that the material
named is intended and no substitution will be allowed without written approval by the
Owner's representative three (3) calendar days prior to proposal due date.
4. Should a specified material not be available, a substitution shall require approval (in
writing) of the Owner's representative and the roof system manufacturer issuing the
warranty before being utilized on this project.
5. Unless otherwise indicated, the materials to be used in this specification are those
specified and denote the type, quality, performance, etc. required. All proposals
shall be based upon the use of specified material.
6. Do not substitute materials, equipment, or methods unless substitution has been
specifically approved in writing for this work by the Architect/Project Manager.
C. "Or equal"
1. Where the phrase "or equal", or "or equal as approved by the Architect/Project
Manager", occurs in the Contract Documents, do not assume that the materials,
equipment, or methods will be approved as equal unless the item has been
specifically so approved for this work by the Architect/Project Manager.
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2. A Contractor who proposes to quote on the basis of an "or equal"/"or approved
equal" alternate material or system shall submit to the Owner's representative the
following information, at least five (5) calendar days prior to scheduled proposal
opening. Only one request for substitution will be considered for each material or
system. When substitution is not accepted, specified product or system shall be
used.
a) A five (5) gallon sample of any adhesive, coating, mastic, or sealant and a three
foot by five foot (3' x 5') sample of any sheeting or rolled goods as may be
specified.
b) A certificate from an accredited testing laboratory comparing the physical and
performance attributes of the proposed material with those of the specified
materials.
c) A list of at least three (3) local jobs where the proposed alternate material was
used under similar conditions and written documentation showing successful
installation in the United States of similar size and scope for a minimum of ten
(10) years. These jobs must be available for inspection by the Owner's
representative.
d) In the event a substitution is acceptable by the Owner, all contractors shall be
notified of the acceptable alternate within three (3) calendar days prior to
proposal opening.
e) During the course of work, the Owner's representative may secure from the
containers at the job site, samples of the materials being used and submit the
samples to an independent testing laboratory for comparison. If the results of the
independent testing laboratory prove that the materials are not comparable and
equal to the specified materials, the Contractor shall pay for the testing and the
Owner reserves the right to reduce the amount of the proposal by twenty percent
(20%) if all work has already been completed before the test results become
known. If the contract work is not completed when the test results become
known, the Owner shall impose a penalty in proportion to the amount of work
already completed, and all remaining work shall be completed with the specified
materials.
D. Procedure for Use of Substitution Request Form
1. Substitution request including all required documentation must be delivered to the
Owner's Representative's office no later than the date indicated in the specifications.
Requests submitted late will not be considered.
2. The Individual or Firm requesting a substitution must document that the requested
substitution is equal or superior to the specified product. Failure to provide clear,
accurate, and adequate documentation will be grounds for rejection.
3. Required documentation shall consist of applicable information which would aid the
Architect in making an informed decision. Include side by side product
comparisons, technical data, laboratory test results, product drawings, etc.
4. If use of the proposed product would result in changes to the design of the building,
the submittal shall describe fully the changes required to the drawings or
specifications. Any cost differences resulting from modifications to the drawings and
specifications and the cost of making the changes shall be borne by the Product
Supplier.
5. No product will be considered "as equal" to the product specified until it has been
included as an allowable substitution, in a written Addendum to the project.
SUBMITTALS AND SUBSTITUTIONS
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1.03 SUBMITTALS
A. Make submittals of Shop drawings, samples, Substitution Requests, and other items in
accordance with the provisions of this section.
B. Upon receipt of Notice of Acceptance of this proposal, the Contractor shall submit the
following items. All submittals shall be submitted to the Owner/Owner's representative
within ten (10) calendar days of the date on the Notice of Acceptance and prior to the
award of contract.
1. Contractor's executed insurance certificate.
2. Material manufacturer's approval/acceptance of the specifications and details as
written or noted for this project, fastener pattern layout, insulation, fasteners and all
related materials.
3. Contractor's executed payment and performance bonds as required.
4. Shop drawings of all perimeter and projection details, and sheet metal details
approved by manufacturer, for Owner's approval if proposed details differ from those
included with this proposal package. These drawings shall be approved by the
membrane manufacturer and submitted at the preconstruction conference for Owner
review and approval prior to work start.
5. Approved applicator must submit a roof drawing which will be employed in the
project if proposed drawing differs from that included with this proposal package.
6. Detailed project sequencing, staging, material loading, manpower plans, and detailed
project construction schedule for approval.
7. Copy of warranty application that has been sent to manufacturer.
8. Sample of warranty that is to be issued upon project completion.
9. Submit list of all mechanical, electrical, rigging, sheet metal, and other
Subcontractors with evidence of Subcontractor's insurance coverage in compliance
with contract requirements.
10. Project superintendent's resume and project experience list for proposed system.
11. Contractor shall submit written statement that their company or any Subcontractor
they may use is not employing workers classified as undocumented workers on this
project.
12. Samples of all materials not supplied or prior approved by the roofing membrane
manufacturer shall be submitted to the manufacturer for written approval prior to
installation start.
C. Samples and Manufacturer's Submittals: Submit prior to delivery or installation.
1. Samples of all roofing system components including all specified accessories.
2. Submit samples of proposed warranty complete with any addenda necessary to
meet the warranty requirements as specified.
3. Submit latest edition of manufacturer's specifications and installation procedures.
Submit only those items applicable to this project.
4. A written statement from the roofing materials manufacturer approving the installer,
specifications and drawings as described and/or shown for this project and stating
the intent to guarantee the completed project.
5. Manufacturer's Equiviscous Temperatures (EVT) for the specified bitumens.
6. Submit shop drawings, product data and mockups of all sheet metal.
D. Samples and Manufacturer's Submittals for Sheet Metal and Miscellaneous Accessories:
Submit prior to deliver or installation.
1. Submit shop drawings, product data and mockups of all sheet metal.
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ROOFING PROJECT — CHAPARRAL / EXECUTIVE JET CENT
PART 2 — PRODUCTS
2.01 SHOP DRAWINGS
PROJECT NO. 20-1149-48
LUBBOCK, TX
A. Scale and measurements: Make Shop Drawings accurately to a scale sufficiently large to
show all pertinent aspects of the item and its method of connection to the work.
B. Shop Drawings: Provide manufacturer's approved details of all perimeter conditions,
projection conditions, and any additional special job conditions which require details other
than indicated in the drawings.
C. Shop Drawings and Product Data:
1. Manufacturer's Details: All termination details and other details normally required by
the membrane manufacturer's Technical Specifications, including both standard
details and special details, shall be furnished by the Contractor and shall be
approved in writing by the manufacturer, the company project manager, and the
Owner's representative prior to final installation.
2. Submit sufficient copies of manufacturer's descriptive data including catalog sheets
for materials, equipment and fixtures, showing dimensions, performance
characteristics and capacities, diagrams and controls, schedules, and other pertinent
information required.
3. Submit brochures and other submittal data that cannot be reproduced economically,
in such quantities to allow the Owner to retain one copy of each after review. Mark
product data to show the name of project, Owner, Contractor, originating
Subcontractor, manufacturer or supplier, and separate details if pertinent.
4. Product data shall completely identify specification sections and locations at which
materials or equipment are to be installed.
5. Accompany each submittal with a separate transmittal letter in duplicate, containing
date, project title and number, Contractor's name and address, number of each shop
drawing, product data and samples submitted, and notification of deviations from
Contract Documents.
6. One (1) set of prints or a digital marked up copy of the submittals will be returned to
the Owner for record.
D. Provide manufacturer's approved details, or all perimeter conditions, project conditions,
and any additional special job conditions which require details other than indicated in the
drawings.
E. Types of prints required: Submit Shop Drawings in the form of six (6) bond prints of each
sheet or via digital media as selected by Architect/Project Manager
F. Review comments of the Architect/Project Manager will be shown on the copies when it is
returned to the Contractor. The Contractor may make and distribute marked copies as are
required for his purposes.
G. Fax submittals are not acceptable.
2.02 MANUFACTURER'S LITERATURE
SUBMITTALS AND SUBSTITUTIONS
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A. Where contents of submitted literature from manufacturers includes data not pertinent to
the submittal, clearly show which portions of the contents is being submitted for review.
B. Submit the number of copies which are required to be returned, plus one copy which will
be retained by the Architect/Project Manager.
2.03 MAINTENANCE PROCEDURES
A. Maintenance Procedures: Within ten days of the date of Substantial Completion of the
project, deliver to the Owner three copies of the manufacturer's printed instructions
regarding care and maintenance of the roof.
2.04 SAMPLES
A. Provide sample or samples identical to the precise article proposed to be provided.
Identify as described under "Identification of Submittals" below.
B. Number of samples required:
1. Unless otherwise specified, submit samples in the quantity which is required to be
returned, plus one which will be retained by the Architect/Project Manager.
2. By pre -arrangement in specific cases, a single sample may be submitted for review
and, when approved, be installed in the work at a location agreed upon by the
Architect/Project Manager.
2.05 COLORS AND PATTERNS
A. Unless the precise color and pattern are specifically called out in the Contract Documents,
and whenever a choice of color or pattern is available in the specified products, submit
accurate color and pattern charts to the Architect/Project Manager for selection.
B. Contractor shall hold ALL color samples until all items requiring color selections are
received. Only then should the actual color samples be submitted for selections. Each
sample shall be properly labeled with the name of the project, contractor, manufacturer,
and date of submission. Incomplete color submittal will be returned to the Contractor.
C. The Contractor shall allow four weeks after all colors are submitted for final Owner
approval.
PART 3 — EXECUTION
3.01 IDENTIFICATION OF SUBMITTALS
A. Consecutively number all submittals.
B. Accompany each submittal with a letter of transmittal showing all information required for
identification and checking.
1. When material is re -submitted for any reason, transmit under a new letter of
transmittal and with a new transmittal number.
2. On re -submittals, cite the original submittal number for reference.
SUBMITTALS AND SUBSTITUTIONS
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C. On at least the first page of each submittal, and elsewhere as required for positive
identification, show the submittal number in which the item was included.
D. Maintain an accurate submittal log for the duration of the work, showing current status of
all submittals at all times. Make the submittal log available to the Architect/Project
Manager for his review upon request.
3.02 TIMING OF SUBMITTALS
A. Make submittals far enough in advance of scheduled dates for installation to provide time
required for reviews, for securing necessary approvals, for possible revisions and re -
submittals, and for placing orders and securing delivery.
B. Revisions:
1. Make revisions required by the Architect/Project Manager.
2. If the Contractor considers any required revision to be a change, They shall so notify
the Architect/Project Manager.
3. Make only those revisions directed or approved by the Architect/Project Manager.
END OF SECTION 01 33 00
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SECTION 01 74 13
CONSTRUCTION CLEANING
PART 1 - GENERAL
1.01 SUMMARY
A. Section Includes: Cleaning and disposal of waste materials, debris, and rubbish during
construction.
1.02 QUALITY ASSURANCE
A. Regulatory Requirements:
1. Hazard Control: Store volatile waste in covered metal containers and remove form
premises daily.
2. Pollution Control: Conduct cleaning and disposal operations to comply with local
codes, ordinances, and anti -pollution laws.
PART2-PRODUCTS
2.01 EQUIPMENT
A. Provide acceptable covered containers for deposit of waste materials, debris and rubbish.
B. Use only cleaning materials which will not create hazards to health and property, and
which will not damage surfaces.
C. Use only those cleaning materials recommended by manufacturer of surface to be
cleaned.
D. Use cleaning materials only on surfaces recommended by cleaning material manufacturer.
PART 3 - EXECUTION
3.01 CLEANING DURING CONSTRUCTION
A. Execute daily "broom -clean" construction cleaning to keep Work, site and adjacent
properties free from accumulations of waste materials, rubbish and debris. Maintain site in
a clean and orderly condition including the following:
1. Provide on -site dump containers for collection of waste materials, rubbish and debris.
5. Do not allow waste materials, rubbish and debris to accumulate and become an
unsightly and hazardous condition. Provide additional collection and dispose of
debris whenever periodic schedule is inadequate to prevent accumulation.
B. At not less than every week during progress of Work, clean up site and access, and legally
dispose of waste materials, rubbish, and debris away from site.
CONSTRUCTION CLEANING
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C. Do not overload trucks to prevent spillage on access and haul routes. Periodically
examine traffic areas and maintain clear routes.
3.02 DUST CONTROL
A. Sprinkle dusty debris with water.
B. Provide Tarp coverings over areas inside the facility that are deemed critical and cannot
be exposed to falling dust and debris.
3.03 DISPOSAL
A. Remove waste materials, debris, and rubbish from site daily and dispose off -site.
B. Do not dispose of volatile wastes such as mineral spirits, oil or paint thinner in storm or
sanitary sewer. Comply with requirements of NEPA 241 for removal of combustible waste
material and debris. Enforce requirements strictly.
C. Do not hold materials more than seven (7) days during normal weather or three (3) days
when temperature is expected to rise above 801 F.
D. Handle hazardous, dangerous or unsanitary waste materials separately from other waste
by containerizing properly. Dispose of material in lawful manner.
E. Do not dispose of wastes into streams or waterways. Do not burn or bury rubbish and
waste material on Project site.
F. Disposal of waste in Owner's containers on -site is not permitted.
END OF SECTION 01 74 13
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SECTION 01 77 00
PROJECT CLOSEOUT
PART 1 - GENERAL
1.01 SUMMARY
A. This section specifies administrative and procedural requirements for project closeout,
including but not limited to:
1. Observation procedures
2. Project record document submittal
3. Operating and maintenance manual submittal
4. Submittal of warranties
5. Final cleaning
1.02 SUBSTANTIAL COMPLETION
A. Preliminary Procedures: Before requesting observation for certification of Substantial
Completion, complete the following. List exceptions in the request.
1. In the Application for Payment that coincides with, or first follows, the date
Substantial Completion is claimed, show one hundred percent (100%) completion for
the portion of the work claimed as substantially complete. Include supporting
documents for completion as indicated in these Contract Documents and a
statement showing an accounting of changes to the Contract Sum.
2. If one hundred percent (100%) completion cannot be shown, include a list of
incomplete items, the value of incomplete construction and reasons the work is not
complete.
3. Advise Owner of pending insurance change -over requirements.
4. Submit specific warranties, workmanship bonds, maintenance agreements, final
certifications and similar documents.
5. Obtain and submit releases enabling the Owner unrestricted use of the work and
access to services and utilities; include occupancy permits, operating certificates and
similar releases.
6. Submit record drawings, maintenance manuals, final project photographs, damage
or settlement survey, property survey and similar final record information.
B. Observation Procedures: On receipt of a request for observation, the Architect/Project
Manager will either proceed with observation or advise the Contractor of unfilled
requirements. The Architect/Project Manager will prepare the Certificate of Substantial
Completion following observation or advise the Contractor of construction that must be
completed or corrected before the certificate will be issued.
1. The Architect/Project Manager will repeat observation when requested, and be
assured by the Contractor in writing, that the work has been substantially completed.
2. Results of the completed observation will form the basis of requirements for final
acceptance.
1.03 FINAL ACCEPTANCE
A. Preliminary Procedures: Before requesting final observation for certification of final
acceptance and final payment, complete the following. List exceptions in the request.
PROJECT CLOSEOUT
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1. Submit the final payment request with releases and supporting documentation not
previously submitted and accepted. Include certificates of insurance for products
and completed operations where required.
2. Submit an updated final statement, accounting for final additional changes to the
Contract Sum.
3. Submit a certified copy of the Architect/Project Manager's final observation list of
items to be completed or corrected, stating that each item has been completed or
otherwise resolved for acceptance, and the list has been endorsed and dated by the
Architect/Project Manager.
4. Submit consent of surety to final payment.
5. Submit evidence of final, continuing insurance coverage complying with insurance
requirements.
6. Complete final clean up requirements, including touchup painting. Touchup and
otherwise repair and restore marred exposed finishes.
B. Re -observation Procedure: The Architect/Project Manager will re -observe the work upon
receipt of notice that the work, including observation list items from earlier observations,
has been completed, except items whose completion has been delayed because of
circumstances acceptable to the Architect/Project Manager.
1. Upon completion of re -observation, the Architect/Project Manager will prepare a
certificate of final acceptance or advise the Contractor of work that is incomplete or
of obligations that have not been fulfilled but are required for final acceptance.
2. If necessary, re -observation will be repeated.
3. Should the Architect/Project Manager perform re -observations, due to failure of the
work to comply with the claims of status of completion made by the Contractor, the
Owner shall compensate the Architect/Project Manager for additional services; and
the Owner shall deduct the amount of the compensation from the final payment to
the Contractor.
1.04 RECORD DOCUMENT SUBMITTALS
A. General: Do not use record documents for construction purposes; protect from
deterioration and loss in a secure, fire -resistive location; provide access to record
documents for the Architect/Project Manager's reference during normal working hours.
B. Record Drawings: Maintain a clean, undamaged set of black line white -prints of Contract
Drawings and Shop Drawings in hard copy of in digital format. Mark the set to show the
actual installation where the installation varies substantially from the work as originally
shown. Mark whichever drawing is most capable of showing conditions fully and
accurately. Where Shop Drawings are used, record a cross-reference at the
corresponding location on the Contract Drawings. Give particular attention to concealed
elements that would be difficult to measure and record at a later date.
1. Mark record sets with colored erasable pencil and use other colors to distinguish
between variations in separate categories of the work. Use the following color code:
a) Red for Architectural work
b) Blue for Structural work
c) Green for Plumbing work
d) Orange for HVAC work
e) Brown for Electrical work
f) Black for other written notations
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2. Mark new information that is important to the Owner but was not shown on Contract
Drawings or Shop Drawings.
3. Note related Change Order numbers where applicable.
C. Record Specifications: Maintain one complete copy of the Project Manual, including
addenda, and one copy of other written construction documents such as Change Orders
and modifications issued in printed form during construction. Mark these documents to
show substantial variations in actual work performed in comparison with the text of the
Specifications and modifications. Give particular attention to substitutions, selection of
options and similar information on elements that are concealed or cannot otherwise be
readily discerned later by direct observation. Note related record drawing information and
Product Data.
1. Upon completion of the work, submit record Specifications to the Architect/Project
Manager for the Owner's records.
D. Maintenance Manuals: Organize operating and maintenance data into suitable sets of
manageable size. Bind properly indexed data in individual heavy-duty two inch (2"),
three-ring vinyl -covered binders, with pocket folders for folded sheet information. Mark
appropriate identification on front and spine of each binder. Include the following types of
information:
1. Emergency instructions
2. Copies of warranties
PART 2 - PRODUCTS
2.01 CLEANING AGENTS
A. Use cleaning materials and agents recommended by the manufacturer or fabricator of the
surface to be cleaned. Do not use cleaning agents that are potentially hazardous to health
or property, or that might damage finished surfaces.
PART 3 - EXECUTION
3.01 CLOSEOUT PROCEDURES
A. Operating and Maintenance Instructions: Arrange for each installer of equipment that
requires regular maintenance to meet with the Owner's personnel to provide instruction in
proper operation and maintenance. If installers are not experienced in procedures,
provide instruction by manufacturer's representatives. Include a detailed review of the
following items:
1. Maintenance manuals
2. Record documents
3. Warranties and bonds
74 Maintenance agreements and similar continuing commitments
3.02 FINAL CLEANING
A. General: General cleaning during construction is required by the General Conditions and
included in "Temporary Facilities" section.
PROJECT CLOSEOUT
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B. Cleaning: Employ experienced cleaners for final cleaning. Clean each surface or unit to
the condition expected in a normal, commercial building cleaning and maintenance
program. Comply with manufacturer's instructions.
1. Complete the following cleaning operations before requesting Certification of
Substantial Completion.
2. Remove labels that are not permanent labels.
3. Clean exposed exterior hard -surfaced finishes to a dust -free condition, free of stains,
films and similar foreign substances. Restore reflective surfaces to their original
reflective condition.
4. Wipe surfaces of mechanical and electrical equipment. Remove excess lubrication
and other substances.
5. Clean the site, including landscape development areas, of rubbish, litter and foreign
substances. Sweep paved areas broom clean; remove stains, spills and other
foreign deposits. Rake grounds that are neither paved nor planted, to a smooth
even -textured surface.
C. Removal of Protection: Remove temporary protection and facilities installed for protection
of the work during construction.
D. Compliance: Comply with regulations of authorities having jurisdiction and safety
standards for cleaning. Do not burn waste materials. Do not bury debris or excess
materials to the Owner's property. Do not discharge volatile, harmful or dangerous
materials into drainage systems. Remove waste materials from the site and dispose of in
a lawful manner.
1. Where extra materials of value remaining after completion of associated work have
become the Owner's property, arrange for disposition of these materials as directed.
END OF SECTION 01 77 00
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SECTION 06 10 53
MISCELLANEOUS CARPENTRY
PART 1 - GENERAL
1.01 SUMMARY
A. This Section includes the following:
1. Wood blocking, cants, and nailers.
2. Sheathing.
3. Expansion Joints
1.02 GENERAL INFORMATION
A. Nailers shall be installed according to NRCA, Underwriters Laboratory, and IBC
guidelines.
B. Wooden nailers shall be installed at gravel stops, drip edges, expansion joints, and on
outside perimeter of building.
C. Gravel stop and drip edge nailers shall be the same height as the new insulation being
installed where required.
D. Nailers shall be raised if necessary by anchoring an additional nailer of appropriate height
to the existing nailer if the existing nailer is not to be replaced.
E. Expansion joint nailers shall extend upward a minimum of eight inches (8") above finish
roof height.
F. Where parapet wall exists, specified vertical wall shimming material shall be installed
beginning at roof height up to a minimum of twelve inches (12") above finished roof
surface, or as detailed, to provide substrate for horizontal termination of roof to wall
flashing system.
G. Any lumber or shimming required for attachment, or to make material flashing flush or
level with offsets and/or transitions, shall be incorporated in these specifications.
1.03 DEFINITIONS
A. Lumber grading agencies, and the abbreviations used to reference them, include the
following:
1. NELMA - Northeastern Lumber Manufacturers Association.
2. NLGA - National Lumber Grades Authority.
3. SPIB - Southern Pine Inspection Bureau.
4. WCLIB - West Coast Lumber Inspection Bureau.
5. WWPA - Western Wood Products Association.
1.04 SUBMITTALS
A. Refer to Specification Section 01 33 00 for Submittal requirements
MISCELLANEOUS CARPENTRY
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B. Shop Drawings: Provide manufacturer's approved details of all perimeter conditions,
projection conditions, and any additional special job conditions which require details other
than indicated in the drawings.
C. Product Data: For each type of process and factory -fabricated product. Indicate component
materials and dimensions and include construction and application details.
1.05 QUALITY ASSURANCE
A. Forest Certification: For the following wood products, provide materials produced from wood
obtained from forests certified by an FSC-accredited certification body to comply with
FSC 1.2, "Principles and Criteria":
1. Dimension lumber.
2. Miscellaneous lumber.
3. Plywood.
B. Testing Agency Qualifications: To qualify for approval, an independent testing agency must
demonstrate to Structural Engineer's and/or Project Manager's satisfaction, based on
evaluation of agency -submitted criteria conforming to ASTM E 699, that it has the
experience and capability to satisfactorily conduct the testing indicated without delaying the
Work.
1.06 DELIVERY, STORAGE, AND HANDLING
A. Stack lumber, plywood, and other panels; place spacers between each bundle to provide air
circulation. Provide for air circulation around stacks and under coverings.
PART 2 - PRODUCTS
2.01 WOOD PRODUCTS, GENERAL
A. Lumber: DOC PS 20 and applicable rules of lumber grading agencies certified by the
American Lumber Standards Committee Board of Review.
1. Factory mark each piece of lumber with grade stamp of grading agency.
2. For exposed lumber indicated to receive a stained or natural finish, mark grade stamp
on end or back of each piece or omit grade stamp and provide certificates of grade
compliance issued by grading agency.
3. Where nominal sizes are indicated, provide actual sizes required by DOC PS 20 for
moisture content specified. Where actual sizes are indicated, they are minimum
dressed sizes for dry lumber.
4. Provide dressed lumber, S4S, unless otherwise indicated.
5. Provide dry lumber with fifteen percent (15%) maximum moisture content at time of
dressing for 2-inch nominal (38-mm actual) thickness or less, unless otherwise
indicated.
B. Wood Structural Panels:
1. Plywood
2. Thickness: As needed to comply with requirements specified but not less than
thickness indicated.
MISCELLANEOUS CARPENTRY
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3. Comply with "Code Plus" provisions in APA Form No. E30K, "APA
Design/Construction Guide: Residential & Commercial."
4. Factory mark panels according to indicated standard.
2.02 DIMENSION LUMBER
A. General: Provide dimension lumber of grades indicated according to the American Lumber
Standards Committee National Grading Rule provisions of the grading agency indicated.
B. Non -Load -Bearing Interior Partitions: Construction, Stud, or No. 2 grade and any of the
following species:
1. Mixed southern pine; SPIB.
C. Other Framing: Construction, Stud, or No. 2 grade and any of the following species:
1. Southern pine; SPIB.
2. Mixed southern pine; SPIB.
2.03 MISCELLANEOUS LUMBER
A. General: Provide lumber for support or attachment of other construction, including the
following:
1. Rooftop equipment bases and support curbs.
2. Blocking.
3. Cants.
4. Nailers.
5. Furring.
B. For items of dimension lumber size, provide Construction, Stud, or No. 2 grade lumber with
fifteen percent (15%) maximum moisture content and any of the following species:
1. Mixed southern pine; SPIB.
C. For exposed boards, provide lumber with fifteen percent (15%) maximum moisture content
and any of the following species and grades:
1. Mixed southern pine, B & B Finish No. 1 grade; SPIB.
D. For concealed boards, provide lumber with fifteen percent (15%) maximum moisture content
and any of the following species and grades:
1. Mixed southern pine, No. 2 grade; SPIB.
2.04 PANEL PRODUCTS
A. Miscellaneous Concealed Plywood: Exterior sheathing, span rating to suit framing in each
location, and thickness as indicated but not less than three -fourths inch (3/4").
B. Plywood Underlayment: DOC PS 1, Exterior A-C with fully sanded face, thickness as
indicated but not less than three -fourths inch (3/4").
C. Miscellaneous Exposed Plywood: DOC PS 1, A-D Interior, thickness as indicated but not
less than three -fourths inch (3/4").
MISCELLANEOUS CARPENTRY
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2.05 FASTENERS
A. General: Provide fasteners of size and type indicated that comply with requirements
specified in this Article for material and manufacture.
1. Where carpentry is exposed to weather, in ground contact, or in area of high relative
humidity, provide fasteners with hot -dip zinc coating complying with
ASTM A 153/A 153M.
B. Nails, Wire, Brads, and Staples: FS FF-N-105.
C. Power -Driven Fasteners: CABO NER-272.
D. Wood Screws: ASME B18.6.1.
E. Screws for Fastening to Cold -Formed Metal Framing: ASTM C 954, except with wafer
heads and reamer wings, length as recommended by screw manufacturer for material being
fastened.
2.06 METAL FRAMING ANCHORS
A. General: Provide galvanized steel framing anchors of structural capacity, type, and size
indicated and acceptable to authorities having jurisdiction.
B. Galvanized Steel Sheet: Hot -dip, zinc -coated steel sheet complying with
ASTM A 653/A 653M, G60 (Z180) coating designation.
2.07 EXPANSION JOINTS
A. General: Provide field fabricated wood expansion joints where shown on the drawings in
size as indicated and acceptable to authorities having jurisdiction.
B. Expansion joint nailers shall extend upward a minimum of eight inches (8") above finish roof
height.
C. Existing expansion joints shall be replaced with curbed expansion joints which extend a
minimum of eight inches (8") above the finished roof surface. New expansion joint cover
shall be fabricated of sheet metal in accordance with NRCA and/or SMACNA details and
flashed in accordance with roofing material manufacturer's recommended procedures.
D. Provide structural expansion joint in the field of the roof where the roof span exceeds 200'-0"
in any direction.
PART 3 - EXECUTION
3.01 INSTALLATION, GENERAL
A. Discard units of material with defects that impair quality of carpentry and that are too small to
use with minimum number of joints or optimum joint arrangement.
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B. Set carpentry to required levels and lines, with members plumb, true to line, cut, and fitted.
Fit carpentry to other construction; scribe and cope as needed for accurate fit. Locate
furring, / nailers, blocking, and similar supports to comply with requirements for attaching
other construction.
C. Apply field treatment complying with AWPA M4 to cut surfaces of preservative -treated
lumber and plywood.
D. Securely attach carpentry work as indicated and according to applicable codes and
recognized standards.
E. Countersink fastener heads on exposed carpentry work and fill holes with wood filler.
F. Use fasteners of appropriate type and length. Predrill members when necessary to avoid
splitting wood.
3.02 WOOD GROUND / SLEEPER, BLOCKING, AND NAILER INSTALLATION
A. Install where indicated and where required for attaching other work. Form to shapes
indicated and cut as required for true line and level of attached work. Coordinate locations
with other work involved.
B. Attach items to substrates to support applied loading. Recess bolts and nuts flush with
surfaces, unless otherwise indicated.
C. Install permanent grounds of dressed, preservative -treated, key -beveled lumber not less
than 1-1/2 inches wide and of thickness required to bring face of ground to exact thickness
of finish material. Remove temporary grounds when no longer required
3.03 WOOD FURRING INSTALLATION
A. Install level and plumb with closure strips at edges and openings. Shim with wood as
required for tolerance of finish work.
1. Fire block furred spaces of walls, at each floor level and at ceiling, with wood blocking
or noncombustible materials accurately fitted to close furred spaces.
3.04 ROUGH CARPENTRY
A. Nailers shall be installed according to NRCA, Underwriters Laboratory, and IBC
guidelines.
B. Wooden nailers shall be installed at gravel stops, drip edges, expansion joints, and on
outside perimeter of building.
C. Gravel stop and drip edge nailers shall be the same height as the new insulation being
installed where required.
D. Nailers shall be raised if necessary, by anchoring an additional nailer of appropriate height
to the existing nailer if the existing nailer is not to be replaced.
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E. Expansion joint nailers shall extend upward a minimum of eight inches (8") above finish
roof height.
F. Where parapet wall exists, specified vertical wall shimming material shall be installed
beginning at roof height up to a minimum of twelve inches (12") above finished roof
surface, or as detailed, to provide substrate for horizontal termination of roof to wall
flashing system.
G. Any lumber or shimming required for attachment, or to make material flashing flush or
3.05 NAILERS
A. Wooden nailers shall be installed at gravel stops, drip edges, and expansion joints on
outside perimeter of building according to NRCA, Underwriters Laboratory and IBC
guidelines.
B. All Construction: Nailers shall be the same height as the new cover board being installed
where required. Nailers shall be raised if necessary, by anchoring an additional nailer of
appropriate height to the existing nailer if the existing nailer is not to be replaced. Nailers
shall be anchored to resist a pull-out force of one hundred seventy-five pounds (175#) per
foot. Fasteners shall be no less than two (2) per nailer and be spaced at three feet (3') on
center maximum.
C. Expansion joint nailers shall extend upward a minimum of eight inches (8") above finish
roof height.
D. Where parapet wall exists, fire treated plywood lumber must be installed a minimum of
twelve inches (12") above finished roof surface to provide substrate for horizontal
termination of roof to wall flashing system.
3.06 STRUCTURAL WOOD CANTS
A. Toe of cant shall be level with the surface to receive new roof membrane and in all cases
anchored according to NRCA, Underwriters Laboratory, and IBC guidelines.
B. Provide full 45-degree cant strips (no partials) at all intersections of vertical and horizontal
surfaces, such as walls, parapet walls, curbs, expansion joints, etc., and as recommended
by membrane manufacturer.
C. Cants shall provide a four inch (4") rise above the roof's surface and extend a minimum of
four inches (4") horizontally.
D. Toe of cant shall be level with the surface to receive new roof membrane and in all cases
anchored according to NRCA, Underwriters Laboratory, and IBC guidelines.
E. Cant strips shall be installed at the intersection of the deck and all vertical surfaces.
F. If a wood cant is used where insulation exists, cant shall be toe nailed into treated wood
nailer under cant the same height as insulation.
3.07 EXPANSION JOINTS
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A. Expansion material shall be formed and centered over the roof to roof structural EJ locations
as shown on the drawings.
B. Coordinate the location of the expansion joint framing with Structural, Architectural and Roof
drawings.
C. Framing of the expansion shall be in accordance with the details and as field conditions
dictate.
D. Expansion material shall be formed and located adjacent to roof to rise wall structural EJ
locations as shown on the drawings.
E. Wood Cants shall provide a four inch (4") rise above the roof's surface and extend a
minimum of four inches (4") horizontally.
F. Vertical wood framing shall be attached over horizontal wood blocking as shown and
detailed.
G. Taper the top of the expansion join as required at tapered roof areas to maintain a minimum
height of 8" above finished roof surface.
3.08 WOOD FRAMING, GENERAL
A. Framing Standard: Comply with AFPA's "Manual for Wood Frame Construction," unless
otherwise indicated.
B. Install framing members of size and at spacing indicated.
C. Do not splice structural members between supports.
D. Firestop concealed spaces of wood -framed walls and partitions at each floor level and at
ceiling line of top story. Where firestopping is not inherent in framing system used, provide
closely fitted wood blocks of 2-inch nominal- thickness lumber of same width as framing
members.
END OF SECTION 06 10 53
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SECTION 07 01 50.19
MEMBRANE REROOFING PREPARATION
PART 1 - GENERAL
1.01 GENERAL INFORMATION
A. Refer to roof plans for areas that apply to this section.
1.02 SUMMARY
A. This Section includes the following:
1. Roof tear -off.
1.03 MATERIALS OWNERSHIP
A. Except for items or materials indicated to be reused, reinstalled, or otherwise indicated to
remain Owner's property, demolished materials shall become Contractor's property and
shall be removed from Project site.
1.04 DEFINITIONS
A. Roofing Terminology: Refer to ASTM D 1079 and glossary in NRCA's "The NRCA
Roofing and Waterproofing Manual" for definition of terms related to roofing work in this
Section.
B. Existing Membrane Roofing System: Built-up asphalt underneath a PVC roofing
membrane, surfacing, and components and accessories between deck and roofing
membrane.
C. Substrate Board: Rigid board or panel products placed over the roof deck that serve as
thermal barriers, provide a smooth substrate, or serve as a component of a fire -resistance -
rated roofing system.
D. Roof Tear -Off: Removal of existing membrane roofing system from deck.
E. Remove: Detach items from existing construction and legally dispose of them off -site
unless indicated to be removed and reinstalled.
F. Existing to Remain: Existing items of construction that are not indicated to be removed.
1.05 SUBMITTALS
A. Product Data: For each type of product indicated.
B. Temporary Roofing: Include Product Data and description of temporary roofing system. If
temporary roof will remain in place, submit surface preparation requirements needed to
receive permanent roof, and submit a letter from roofing membrane manufacturer stating
acceptance of the temporary membrane, and that its inclusion will not adversely affect the
roofing system's resistance to fire and wind.
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C. Fastener pull-out test report.
D. Photographs or Videotape: Show existing conditions of adjoining construction and site
improvements, including exterior and interior finish surfaces, that might be misconstrued
as having been damaged by reroofing operations. Submit before Work begins.
E. Landfill Records: Indicate receipt and acceptance of hazardous wastes, such as
asbestos -containing material, by a landfill facility licensed to accept hazardous wastes.
1.06 QUALITY ASSURANCE
A. Regulatory Requirements: Comply with governing EPA notification regulations before
beginning membrane roofing removal. Comply with hauling and disposal regulations of
authorities having jurisdiction.
B. Preliminary Reroofing Conference: Conduct conference at Project site to comply with
requirements in Division 1 Section "Project Management and Coordination." Review
methods and procedures related to roofing system including, but not limited to, the
following:
1. Meet with Owner; Owner's representative; Owner's insurer if applicable; testing and
inspecting agency representative; roofing system manufacturer's representative;
deck Installer; roofing Installer including project manager, superintendent, and
foreman; and installers whose work interfaces with or affects reroofing including
installers of roof accessories and roof -mounted equipment.
2. Review methods and procedures related to reroofing preparation, including
membrane roofing system manufacturer's written instructions.
3. Review temporary protection requirements for existing roofing system that is to
remain, during and after installation.
4. Review roof drainage during each stage of reroofing and review roof drain plugging
and plug removal procedures.
5. Review and finalize construction schedule, and verify availability of materials,
Installer's personnel, equipment, and facilities needed to make progress and avoid
delays.
6. Review existing deck removal procedures and Owner notifications.
7. Review procedures to determine condition and acceptance of existing deck and base
flashing substrate for reuse.
8. Review structural loading limitations of deck during reroofing.
9. Review base flashings, special roofing details, drainage, penetrations, equipment
curbs, and condition of other construction that will affect reroofing.
10. Review HVAC shutdown and sealing of air intakes.
11. Review shutdown of fire -suppression, -protection, and -alarm and -detection
systems.
12. Review procedures for asbestos removal or unexpected discovery of asbestos -
containing materials.
13. Review governing regulations and requirements for insurance and certificates if
applicable.
14. Review existing conditions that may require notification of Architect before
proceeding.
1.07 PROJECT CONDITIONS
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A. Owner will occupy portions of building immediately below reroofing area. Conduct
reroofing so Owner's operations will not be disrupted. Provide Owner with not less than
48 hours notice of activities that may affect Owner's operations.
1. Coordinate work activities daily with Owner so Owner can place protective dust or
water leakage covers over sensitive equipment or furnishings, shut down HVAC and
fire -alarm or -detection equipment if needed, and evacuate occupants from below the
work area if desired.
2. Before working over structurally impaired areas of deck, notify Owner to evacuate
occupants from below the affected area. Verify that occupants below the work area
have been evacuated prior to proceeding with work over the impaired deck area.
B. Protect building to be reroofed, adjacent buildings, walkways, site improvements, exterior
plantings, and landscaping from damage or soiling from reroofing operations.
C. Maintain access to existing walkways, corridors, and other adjacent occupied or used
facilities.
D. Owner assumes no responsibility for condition of areas to be reroofed.
1. Conditions existing at time of inspection for bidding will be maintained by Owner as
far as practical.
E. Limit construction loads on roof for uniformly distributed loads.
F. A roof moisture survey of existing membrane roofing system is available for Contractor's
reference.
G. The results of an analysis of test cores from existing membrane roofing system are
available for Contractor's reference.
H. Weather Limitations: Proceed with reroofing preparation only when existing and
forecasted weather conditions permit Work to proceed without water entering into existing
roofing system or building.
Hazardous Materials: It is not expected that hazardous materials such as asbestos -
containing materials will be encountered in the Work.
1. Hazardous materials will be removed by Owner before start of the Work. Existing
roof will be left no less watertight than before removal.
2. If materials suspected of containing hazardous materials are encountered, do not
disturb; immediately notify Architect and Owner. Hazardous materials will be
removed by Owner under a separate contract.
PART2-PRODUCTS
2.01 INFILL MATERIALS
A. Use infill materials matching existing membrane roofing system materials, unless
otherwise indicated.
1. Infill materials are specified in Division 7 Section 07 54 19 Adhered Multi -Ply Roofing
System.
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2.02 TEMPORARY ROOFING MATERIALS
A. Selection of materials and design of temporary roofing is responsibility of Contractor.
B. Base Sheet: ASTM D 4601, Type Il, nonperforated, asphalt -impregnated and coated,
glass -fiber sheet.
C. Roofing Asphalt: ASTM D 312, Type III or IV.
2.03 AUXILIARY REROOFING MATERIALS
A. General: Auxiliary reroofing preparation materials recommended by roofing system
manufacturer for intended use and compatible with components of existing and new
membrane roofing system.
B. Base Sheet Fasteners: Capped head, factory -coated steel fasteners, listed in FMC's
"Approval Guide."
C. Metal Flashing Sheet: Metal flashing sheet is specified in Division 7 Section "Sheet Metal
Flashing and Trim."
PART 3 - EXECUTION
3.01 PREPARATION
A. Protect existing membrane roofing system that is indicated not to be reroofed.
1. Loosely lay 1/2" plywood or OSB panels over existing roof surface.
2. Limit traffic and material storage to areas of existing roofing membrane that have
been protected.
3. Maintain temporary protection and leave in place until replacement roofing has been
completed.
B. Coordinate with Owner to shut down air intake equipment in the vicinity of the Work.
Cover air intake louvers before proceeding with reroofing work that could affect indoor air
quality or activate smoke detectors in the ductwork.
C. During removal operations, have sufficient and suitable materials on -site to facilitate rapid
installation of temporary protection in the event of unexpected rain.
D. Maintain roof drains in functioning condition to ensure roof drainage at end of each
workday. Prevent debris from entering or blocking roof drains and conductors. Use roof -
drain plugs specifically designed for this purpose. Remove roof -drain plugs at end of each
workday, when no work is taking place, or when rain is forecast.
1. If roof drains will be temporarily blocked or unserviceable due to roofing system
removal or partial installation of new membrane roofing system, provide alternative
drainage method to remove water and eliminate ponding. Do not permit water to
enter into or under existing membrane roofing system components that are to
remain.
E. Verify that rooftop utilities and service piping have been shut off before commencing Work.
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3.02 ROOF TEAR -OFF
A. General: Notify Owner each day of extent of roof tear -off proposed.
B. Roof Tear -Off: Remove existing roofing membrane and other membrane roofing system
components down to the deck.
1. Remove the PVC membrane, insulation board, & Built-up roofing.
2. Bitumen and felts that are firmly bonded to concrete decks are permitted to remain if
felts are dry. Remove unadhered bitumen and felts and wet felts.
3. Remove fasteners from deck surface.
3.03 DECK PREPARATION
A. Inspect deck after tear -off of membrane roofing system.
1. Verify that concrete substrate is visibly dry and free of moisture. Test for capillary
moisture by plastic sheet method according to ASTM D 4263 or by pouring 1 pint of
hot roofing asphalt on deck at start of each day's work and at start of each roof area
or plane. Do not proceed with roofing work if moisture condenses under the plastic
sheet or if asphalt test sample foams or can be easily and cleanly stripped after
cooling.
B. If broken or loose fasteners that secure deck panels to one another or to structure are
observed, or if deck appears or feels inadequately attached, immediately notify Architect.
Do not proceed with installation until directed by Architect.
C. If deck surface is not suitable for receiving new roofing, or if structural integrity of deck is
suspect, immediately notify Architect. Do not proceed with installation until directed by
Architect.
3.04 CATEGORY II (NON -FRIABLE) ASBESTOS CONTAINING MATERIALS (ACM) REMOVAL
A. Owner and Contractor agree to exonerate, indemnify, defend, and hold harmless the
roofing material manufacturer from and against all claims, demands, lawsuits, damages,
expenses and losses incurred by Contractor's removal of asbestos -containing materials
from Owner's building and work site. Contractor must conduct its operations according to
applicable requirements including but not limited to those established by:
1. Occupation Safety and Health Administration (OSHA).
2. Environmental Protection Agency (EPA).
3. Department of Transportation (DOT).
4. State or Local Air Pollution Control Authorities/Agencies.
5. State or Local Solid Waste or Hazardous Waste Authorities/Agencies.
6. State or Local Health Department(s).
7. State or Local Building Code Authorities.
8. Other federal, state or local agencies or authorities.
B. Contractor or Owner shall perform appropriate inspections, surveys and file timely
notifications to proper authorities prior to starting roof renovation or demolition activities.
Inspectors, project planners, project managers, contractors and workers involved in the
roof project shall have appropriate training, licenses and registrations. Contractor and
Owner shall be responsible for determining and implementing regulatory compliance
activities, including but not limited to work practices, engineering controls, personal
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protection, air monitoring, testing, hazard communication, material handling, record
retention, and arranging for waste disposal/handling.
C. Contractor must file a Uniform Hazardous Waste Manifest from proper landfill site for each
load of asbestos containing material removed. Copies must be sent to Owner and
material manufacturer/specifier. Transportation of waste shall be in accordance with
applicable Department of Transportation (DOT) requirements.
3.05 INFILL MATERIALS INSTALLATION
A. Immediately after removal of selected portions of existing membrane roofing system, and
inspection and repair, if needed, of deck, fill in the tear -off areas to match existing
membrane roofing system construction.
1. Installation of infill materials is specified in Division 7 Section.
2. Install new roofing membrane patch over roof infill area. If new roofing membrane is
installed the same day tear -off is made, roofing membrane patch is not required.
3.06 FASTENER PULL-OUT TESTING
A. Perform fastener pull-out tests according to SPRI FX-1, and submit test report to Architect
before installing new membrane roofing system.
1. Obtain Architect's approval to proceed with specified fastening pattern. Architect
may furnish revised fastening pattern commensurate with pull-out test results.
3.07 DISPOSAL
A. Collect and place demolished materials in containers. Promptly dispose of demolished
materials. Do not allow demolished materials to accumulate on -site.
1. Storage or sale of demolished items or materials on -site will not be permitted.
B. Transport demolished materials off Owner's property and legally dispose of them.
END OF SECTION 07 01 50.19
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SECTION 07 22 16
ROOF BOARD INSULATION
PART 1 — GENERAL
1.01 REFERENCES (INCLUDING LATEST REVISIONS)
A. Comply with governing local, state, and federal regulations, safety standards, and codes.
B. Testing Laboratory Services: Test results shall meet or exceed established standards.
C. Underwriters Laboratories, Inc. (Roofing Covering): Class A fire hazard classification.
D. American Society of Testing Materials (ASTM)
1.
C 177
Test Method for Steady -State Heat Flux Measurements and Thermal
Transmission Properties by Means of the Guarded -Hot -Plate Apparatus
2.
C 209
Methods of Testing Insulating Board (Cellulosic Fiber), Structural and
Decorative
3.
C 728
Perlite Thermal Insulation Board
4.
D 41
Asphalt Primer Used in Roofing and Waterproofing
5.
D 312
Asphalt Used in Roofing
6.
D 1621
Test Method for Compressive Properties of Rigid Cellular Plastics
7.
D 4601
Asphalt Coated Glass Fiber Base Sheet Used in Roofing
E. The National Roofing Contractors Association (NRCA) - Roofing and Waterproofing Manual
F. American National Standards Institute/Single Ply Roofing Industry (ANSI/SPRI)
G. American Society of Civil Engineers - ASCE 7 Minimum Design Loads for Buildings and
Other Structures (for wind uplift criteria)
1.02 QUALITY ASSURANCE
A. Regulatory Requirements
1. Classified by Underwriter's Laboratories (UL) as Class A roof covering.
2. Follow local, state, and federal regulations, safety standards, and codes.
B. Installation
1. Installation shall be in accordance with manufacturer's current published application
procedures, NRCA general recommendations, and ASCE 7 wind uplift criteria.
2. Roof system manufacturer's technical specifications shall be considered part of this
specification and shall be used as reference for specific application procedures.
C. Contract Documents
1. In the case of an inconsistency between the drawings and specifications or within
either document not clarified by addendum, the better quality or greater quantity of
work shall be provided in accordance with the Project Manager's/Architect's
interpretation.
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1.03 SUBMITTALS
A. Product Data: Submit Manufacturer's product data sheets for each product.
B. Shop Drawings: Layout of roof plan showing tapered design, tapered insulation pattern,
direction of slope, amount of slope, spot elevations indicating thicknesses at high and low
points.
C. Certification: Submit roof manufacturer's certification in writing that insulation is acceptable
as substrate for application of specified roof system.
1.04 DELIVERY, STORAGE, AND HANDLING
A. Store materials in accordance with manufacturer's recommendations.
B. When stored outdoors:
1. Tarp and shield insulation from moisture and ultraviolet rays.
2. Elevate insulation above substrate four inches minimum.
3. Secure insulation to resist high winds.
4. Distribute insulation stored on roof deck to prevent concentrated loads that would
impose excessive stress or stain on deck or structural members. Verify that structure
can accommodate additional loading.
5. Wet insulation, or insulation that has been wet, but which has dried, may not be used
and shall be removed completely and immediately from the job site.
6. Do not double stack bundles of insulation on the roof top.
1.05 SEQUENCING AND SCHEDULING
A. Substrate Acceptance: Roof system manufacturer's representative shall inspect roof deck
and associated substrates and provide written acceptance of conditions.
B. Manufacturer's approved roofing contractor shall inspect and approve deck and substrates.
C. Plan roof layout with respect to roof deck slope to prevent rainwater drainage into completed
roofing.
D. Do not install more insulation than can be covered with complete roof system in same day.
1.06 PRODUCT CONDITIONS
A. Environmental Requirements:
1. Apply roofing and insulation in dry weather.
2. Do not proceed with roof construction during inclement weather or when precipitation
is predicted 40% or more possibility.
3. Do not apply insulation over wet or moist deck or in foggy conditions.
4. Days with wind speeds of 30 mph or greater shall be considered "Bad Weather" days.
B. Emergency Equipment: Maintain on -site equipment and material necessary to apply
emergency temporary seals in the event of sudden storms or inclement weather.
C. Costs for emergency roofing shall be borne by Contractor.
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3 PART 2 — PRODUCTS
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5 2.01 INSULATION — FLAT STOCK
6
7 A. All insulation shall be approved in writing by the membrane manufacturer as to thickness,
8 type, and manufacturer. All insulation must be approved for the specific application,
9 Underwriters Laboratory approved, and be listed in the FM Global Approval Guide.
10
11 B. Polyisocyanu rate Roof Insulation: Insulation shall be a single layer of rigid
12 polyisocyanurate foam board; meeting Federal Specification No. HH-1-1972/1 or 2 with 20
13 psi minimum compressive strength and 2.0 pcf minimum density. R-value over each roof
14 area shall meet or exceed R-8.55. Board shall be surfaced on two (2) sides with
15 non -asphaltic facer material.
16
17 2.02 INSULATION —TAPERED
18
19 A. Factory Tapered Polyisocyanurate Crickets: Factory cut twenty-four inch by forty-eight
20 inch (24" x 48") polyisocyanu rate board cut to one-half inch (1/2") per foot slope used in
21 conjunction with standard thickness of polyisocyanurate board to provide positive slope.
22
23 2.03 COVER BOARD
24
25 A. Shall be impact -resistant, nonstructural, specially engineered gypsum and cellulose fiber
26 panels with 95% recycled content; uniform water -resistance throughout core and surface.
27 Board size four feet by four feet (4' x 4'), thickness 1/2; conforming to ASTM C 1278,
28 meeting FM 4470 Class 1 criteria, classified by Underwriters Laboratories, and listed in the
29 FM Global Approval Guide. Board will meet the following physical properties, Securock®
30 Roof Board, as manufactured by USG Corporation, or approved equal.
31
32 Test Typical Value Test Method
33 Fire Resistance Class A UL 790
34 Permeance <_ 30 ASTM C473
35 Surface water absorption <_ 1.6 nominal grams ASTM C473
36 Water resistance Maximum 10% weight percentage gain
37 Mold Resistance Minimum rating of "10" ASTM D3273
38
39 2.04 ASPHALT ROOF PRIMER
40
41 A. Quick -dry asphalt -based primer for priming of asphalt roof surfaces, as manufactured by
42 GAF, or approved equal.
43 Applicable Federal Specification SS-A-701 B
44 ASTM D 41
45 Flash Point 1050 F
46 Viscosity at 800 F (ASTM D 217) 50-60 K.U.
47 Weight per gallon 7.4 pounds
48 Drying time (to touch) Min. 4 hours
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2.05 BITUMEN
A. Shall be ASTM D 312 Type IV extra steep asphalt.
PROJECT NO. 20-1149-48
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B. Contractor shall mix with the hot asphalt an additive that eliminates the asphalt odor, such
as descent, as manufactured by ArrMaz Custom Chemicals, or approved equal.
2.06 FASTENERS
A. Fasteners and fastening plates and/or termination bars shall be FM Approved and shall be
listed in the FM Global Approval Guide, and as recommended by the insulation/fastener
manufacturer for the specific application to meet the minimal requirements for wind uplift as
required by the local jurisdiction and/or FM Global.
PART 3 — EXECUTION
3.01 PROTECTION OF ROOFING
A. Provide special protection from traffic on yet to be removed roofing.
B. Provide special protection from traffic on completed work.
3.02 EXAMINATION AND PREPARATION
A. Do not install until defects are corrected and deck substrate meets roof system
manufacturer's requirements.
B. Do not apply insulation unless asphalt application temperature, EVT of approximately 375' F
to 4250 F, can be maintained or when water or moisture is present on substrate. Do not
heat asphalt above flashing point, or 525' F.
C. Examine substrate and related surfaces and verify that there are no conditions such as
inadequate anchorage, foreign materials, moisture, ridges, depressions, or other conditions
which would prevent satisfactory installation of roof system.
D. Start of work constitutes acceptance of deck substrate and site conditions.
E. Sweep deck substrate clean of dust and debris immediately prior to installation of insulation.
3.03 APPLICATION OF INSULATION — GENERAL INSTRUCTIONS
A. Manufacturer's Instructions: In regard to attachment, the manufacturer's instructions or
specifications shall determine the suitability for an application. Installation must meet ASCE
7 criteria and meet local governing building codes.
B. Precautions: The surface of the insulation must not be ruptured due to overdriving of
fasteners.
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C. Thermal insulation boards shall be laid on the substrate in parallel rows with end joints
staggered and butted as close as possible. All joints shall be tight and at the roof perimeter
and roof penetrations, insulation shall be cut neatly and fitted to reduce openings to a
minimum. All openings one-fourth inch (1/4") or larger shall be filled with insulation.
D. Insulation shall be tapered or feathered at drains and scuppers to provide proper drainage (if
applicable).
E. No more insulation shall be installed than can be covered by the completed roof system by
the end of the day or the onset of inclement weather.
F. Tapered insulation and crickets, when specified, shall be placed in accordance with the
drawings and/or as required to minimum of NRCA standards.
3.04 APPLICATION OF INSULATION - ADHERED IN HOT OVER BASE SHEET
A. Specified flat stock insulation shall be bonded to the specified base sheet with a solid
mopping of steep asphalt Type IV, as required by slope (NRCA), at the minimum rate of
twenty-five pounds (25#) ±20%, per one hundred (100) square feet of surface and
immediately walked in place.
B. The top surface of the preceding insulation shall be coated with hot asphalt using twenty-
five pounds (25#) ±20%, per one hundred (100) square feet of surface, and specified cover
board shall be applied using offset joints, so that each layer breaks joints to a minimum of
six inches (6") both ways with the preceding layer, and immediately walked in place.
3.05 ADJUSTING
A. Remove insulation which has been damaged (broken, cracked, punctured, wet, etc.) and
install acceptable new units before installation of roof system.
3.06 CLEANING
A. Remove debris and material wrappers from jobsite. Leave insulation clean and dry, ready to
receive roofing membrane.
END OF SECTION 07 22 16
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SECTION 07 54 19
ADHERED MULTI -PLY ROOF SYSTEM
PART 1 - GENERAL
1.01 DESCRIPTION
A. Related Work:
1. Documents affecting work of this Section include, but are not necessarily limited to,
General Requirements / Conditions, Supplementary General Conditions, and
Sections in Division 01 of these Specifications.
1.02 INSTALLER QUALIFICATIONS
A. Roofing Installer must be:
1. Currently prequalified with the Owner in accordance with Owner's prequalification
requirements.
2. Currently in good standing with the manufacturer.
B. It shall remain each Contractor's responsibility to determine his current status with the
manufacturer's certification plan.
1.03 QUALITY ASSURANCE
A. Manufacturer Qualifications:
1. Provide Thermoplastic Fleece -Backed Elvaloy Roofing Membrane with a minimum
Elvaloy Polymer Content of 30% with the following approvals:
a. Underwriters Laboratories Class A Rating
b. Factory Mutual 1-90
c. Miami/Dade County Florida NOA
d. ICC-ES
e. Energy Star Partner
f. TDI — Texas Department of Insurance Product Evaluation
B. Applicator/Installer:
1. Acceptable to roof material manufacturer for the manufacturer's warranty
requirements.
2. Five (5) years successful experience on projects similar in size and scope.
3. Experienced in the type of roofing work required.
4. Successfully completed previous projects warranted by the manufacturer.
C. Testing Laboratory Services: Test results shall meet or exceed established standards.
D. Comply with governing local, state, and federal regulations, safety standards, and codes.
1.04 REFERENCES (INCLUDING LATEST REVISIONS)
A. American Society for Testing and Materials, latest edition:
1. ASTM B 209 , Specification for Aluminum and Aluminum Alloy Sheet and Plate
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2. ASTM C 719 , Test Method for Adhesion and Cohesion of Elastomeric Joint
Sealants Under Cycle Movement (Hockman Cycle)
3. ASTM C 794, (1986), Test Method for Adhesion -in -Peel of Elastomeric Joint
Sealants
4. ASTM C 920, Specification for Elastomeric Joint Sealants
5. ASTM D 312, Specification for Asphalt Used in Roofing
6. ASTM D 1863, Specification for Mineral Aggregate Used on Built-up Roofs
7. ASTM D 2178, Specification for Asphalt Glass Felt Used in Roofing and
Waterproofing
8. ASTM D 2824, Specification for Aluminum - Pigmented Asphalt Roof Coatings
9. ASTM D 4586, Specification for Asphalt Roof Cement, Asbestos Free
10. ASTM A 361, Sheet Steel, Zinc -Coated (Galv.) by the Hot -Dip Process for Roofing
and Siding
11. ASTM C 177, Test for Thermal Laboratory Services
12. ASTM C 728, Perlite Thermal Insulation Board
B. Federal Specifications:
1.
LLL-1-535B
2.
SS-A-701 B
3.
SS-C-153
4.
SS-C-153C
5.
SS-R-620B
6.
TT-C-498C
7.
TT-P-320D
8.
TT-S-00227E
9.
TT-S-00230C
10.
SS-S-001534 (GSA-FSS)
11.
L-P-375
C. Industry Standards:
1. The National Roofing Contractors Association (NRCA) - Roofing and Waterproofing
Manual
2. Single -ply Roofing Institute (SPRI) - A Professional Guide to Specifications Manual
3. Sheet Metal and Air Conditioning Contractors National Association (SMACNA) -
Architectural Sheet Metal Manual
4. American Society of Civil Engineers - ASCE 7
1.05 SUBMITTALS
A. Samples and Manufacturer's Submittals: Submit prior to delivery or installation.
1. Samples of all roofing system components including all specified accessories.
2. Submit samples of proposed warranty complete with any addenda necessary to
meet the warranty requirements as specified.
3. Submit latest edition of manufacturer's specifications and installation procedures.
Submit only those items applicable to this project.
4. A written statement from the roofing materials manufacturer approving the installer,
specifications and drawings as described and/or shown for this project and stating
the intent to guarantee the completed project.
5. Manufacturer's Equiviscous Temperatures (EVT) for the specified bitumens.
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B. Shop Drawings: Provide manufacturer's approved details of all perimeter conditions,
projection conditions, and any additional special job conditions which require details other
than indicated in the drawings.
C. Maintenance Procedures: Within ten days of the date of Substantial Completion of the
project, deliver to the Owner three copies of the manufacturer's printed instructions
regarding care and maintenance of the roof.
1.06 DELIVERY, STORAGE, AND HANDLING
A. Deliver materials in manufacturer's original, unopened containers and rolls with all labels
intact and legible including labels indicating appropriate warnings, storage conditions, lot
numbers, and usage instructions. Materials damaged in shipping or storage shall not be
used.
B. Deliver materials requiring fire resistance classification to the job with labels attached and
packaged as required by labeling service.
C. Deliver materials in sufficient quantity to allow continuity of work.
D. Handle and store material and equipment in such a manner as to avoid damage. Liquid
products shall be delivered sealed, in original containers.
E. Handle rolled goods so as to prevent damage to edge or ends.
F. Select and operate material handling equipment so as not to damage existing construction
or applied roofing.
G. Moisture -sensitive products shall be maintained in dry storage areas and properly
covered. Provide continuous protection of materials against wetting and moisture
absorption. Store roofing and flashing materials on clean raised platforms with weather
protective covering when stored outdoors.
H. Store rolled goods on end.
Protect materials against damage by construction traffic.
The proper storage of materials is the sole responsibility of the contractor and any wet or
damaged roofing materials shall be discarded, removed from the project site, and replaced
prior to application.
K. Comply with fire and safety regulations, especially with materials which are extremely
flammable and/or toxic. Use safety precautions indicated on labels.
L. Products liable, such as emulsions, to degrade as a result of being frozen shall be
maintained above 40' F in heated storage.
M. No storage of materials shall be permitted on roof areas other than those materials that
are to be installed the same day.
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1.07 SITE CONDITIONS
A. Job Condition Requirements:
1. Apply roofing in dry weather.
2. Do not apply roofing when ambient temperature is below 40' F (4° C).
3. Coordinate the work of the contractor with the work to be performed by the Owner's
personnel, to ensure proper sequencing of the entire work. The Owner's personnel
will be erecting interior protection for equipment, if required. The contractor is to
schedule his work so that adequate time is allowed for the Owner's personnel to
perform the work. No roof work shall be performed until the Owner's personnel have
completed erection of the interior protection in that area.
4. Proceed with roofing work only when weather conditions are in compliance with
manufacturer's recommended limitations, and when conditions will permit the work to
proceed in accordance with specifications.
5. Schedule the work so the building will be left watertight at the end of each day. Do
not remove more roofing material than can be reinstalled in any working day.
6. All surfaces to receive new roofing shall be smooth, dry, and free from dirt, debris,
and foreign material before any of this work is installed. Competent operators shall
be in attendance at all times equipment is in use. Materials shall be stored neatly in
areas designated by the Owner. Load placed on the roof at any point shall not
exceed the safe load for which the roof is designed.
7. The contractor shall take all necessary precautions to protect the roof mat and deck
from damage. The contractor shall be responsible for repairing all new areas of
damage caused by the negligence of the contractor, at the contractor's expense.
The Owner's on -site representative shall determine damage caused by contractor
negligence.
8. The contractor shall follow local, state, and federal regulations, safety standards, and
codes for the removal, handling, and disposal of asbestos containing materials, if
present. When a conflict exists, use the stricter document.
9. Follow insurance underwriter's requirements acceptable for use with specified
products or systems.
10. Due caution should be exercised so as not to alter the structural integrity of the deck.
When cutting through any deck, care should be taken so as not to damage the deck
or any part of the deck, such as post tension cables, etc.
11. All kettles shall have an automatic thermostat control, and temperature gauge, all in
working order.
12. The contractor is to verify the location of all interior ducts, electrical lines, piping,
conduit, and/or similar obstructions. The contractor is to perform all work in such a
manner as to avoid contact with the above mentioned items.
13. Surface and air temperatures should be a minimum 45' F during applications of
cleaner and waterproof coating and remain above 45' F for a minimum of four (4)
hours following applications. Verify compatibility of cleaner with coatings, paints,
primers and joint sealers specified. Advise Owner's representative of any problems
in this regard prior to commencing cleaning operations.
14. Temporary Sanitary Facilities: The contractor shall furnish and maintain temporary
sanitary facilities for employees use during this project. These will be removed after
the completion of the project. All portable facilities shall comply with local laws,
codes, and regulations.
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B. Protection of Work and Property:
1. Work: The contractor shall maintain adequate protection of all his work from
damage and shall protect the Owner's and adjacent property from injury or loss
arising from this contract. He shall provide and maintain at all times any OSHA
required danger signs, guards, and/or obstructions necessary to protect the public
and his workmen from any dangers inherent with or created by the work in progress.
All federal, state, and city rules and requirements pertaining to safety and all EPA
standards, OSHA standards, NESHAP regulations pertaining to asbestos as
required shall be fulfilled by the contractor as part of his proposal.
2. Property: Protect existing planting and landscaping as necessary or required to
provide and maintain clearance and access to the work of this contract. Examples of
two categories or degrees of protection are generally as follows: a) removal,
protection, preservation, or replacement and replanting of plant materials; b)
protection of plant materials in place, and replacement of any damage resulting from
the contractor's operations.
3. Twenty-four Hour Call: The contractor shall have personnel on call 24 hours per
day, seven (7) days per week for emergencies during the course of a job. The
Owner's Project Manager is to have the 24 hour numbers for the contact. Contractor
must be able to respond to any emergency call and have personnel on -site within
two (2) hours after contact. Numbers available to the Owner's Project Manager are
to be mobile, home and office numbers for:
a) Job Foreman
b) Job Superintendent
c) Owner or Company Officer
C. Damage to Work of Others: The contractor shall repair, refinish, and make good any
damage to the building or landscaping resulting from any of his operation. This shall
include, but is not limited to, any damage to plaster, tile work, wall covering, paint, ceilings,
floors, or any other finished work. Damage done to the building, equipment, or grounds
must be repaired at the successful contractor's expense holding the Owner harmless from
any other claims for property damage and/or personal injury.
D. Measurements: It will be the contractor's responsibility to obtain and/or verify any
necessary dimensions by visiting the job site, and the contractor shall be responsible for
the correctness of same. Any drawings supplied are for reference only.
E. Use of Premises:
1. The contractor is advised that the Owner will occupy the building at all times, and the
contractor must provide all safeguards required to protect personnel and to keep
noise levels as low as reasonably possible for each operation.
2. The contractor shall:
a) Coordinate work in such a manner as to not interfere with the normal operation of
the building.
b) Assume full responsibility for protection and safekeeping of products stored on
premises.
c) Agree to hold the Owner harmless in any and all liability of every nature and
description which may be suffered through bodily injuries, including death of any
persons by reason of negligence of the contractor, agents, employees, or
subcontractors.
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F. Cleaning and Disposal of Materials:
1. Contractor shall keep the job clean and free from all loose materials and foreign
matter. Contractor shall take necessary precautions to keep outside walls clean and
shall allow no roofing materials to remain on the outside walls.
2. All waste materials, rubbish, etc., shall be removed from the Owner's premises as
accumulated. Rubbish shall be carefully handled to reduce the spread of dust. A
suitable scrap chute or hoist must be used to lower any debris. At completion, all
work areas shall be left broom clean and all contractor's equipment and materials
removed from the site.
3. All bituminous or roofing related materials shall be removed from ladders, stairs,
railings, and similar parts of the building.
4. Debris shall be deposited at an approved disposal site.
1.08 WARRANTY
A. Twenty (20) Year NDL with no exclusion for 2" hail occurrence and wind speeds up to 72
mph Warranty: The complete roofing system shall be guaranteed for a minimum of twenty
(20) years from the date of Substantial Completion for this project. Guarantee
responsibilities shall be as follows:
1. The manufacturer's warranty shall will include a 72 mph Wind Rider for the field of
the roof and the perimeter.
2. Roofing contractor shall guarantee the entire roofing system for a period of two (2)
years from the date of Substantial Completion.
2. The materials manufacturer shall guarantee the entire roofing system for a total
period of twenty (20) years from the date of substantial completion.
3. Membrane manufacturer shall provide the written warranty as specified.
4. The entire roofing system shall be guaranteed to be watertight and against any
failures of workmanship and materials. Repair of the system, including materials
and labor, shall be done at no cost to the Owner.
5. Warranty repairs shall be performed by a certified installer. The repairs shall be
performed in accordance with the manufacturer's written instructions and
recommended procedures so as to not void the warranty.
B. During the proposal period each Contractor shall make arrangements with the materials
manufacturer to provide the required warranty. Refer to paragraph 1.05 SUBMITTALS for
requirements concerning submittals of warranty.
PART2-PRODUCTS
2.01 GENERAL
A. Compatibility: Provide materials that are recommended by manufacturers to be fully
compatible with indicated substrates, or provide separation materials as required to
eliminate contact between incompatible materials.
B. Materials herein specified shall be supplied or approved in writing by the manufacturer
issuing the warranty.
C. The white polyester reinforced fleece backed adhered Elvaloy® roofing system shall only
be applied by manufacturer approved and trained roofing contractors.
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D. The manufacturer shall have 15 years UL listing for the membrane to be used on the
project. Membrane manufacturer shall have a minimum of 15 years FM approval, and
15 years manufacturing experience with the roofing membrane specified for this project.
E. All roofing and roof accessories shall be installed in compliance with manufacturer's
current specifications and details.
F. All materials used on the project shall be asbestos free.
2.02 ROOFING MEMBRANE
A. The white 80 mil polyester reinforced fleece backed Elvaloy membrane shall have the
following minimum physical properties.
Property
Color
Thickness
Minimum Roll Width
Breaking Strength
Tearing Strength
Elongation
Heat Aging
Low Temperature Bend
Water Vapor Permeability
Wt. Change After Immersion
Seam Strength
Puncture Resistance
Static Puncture Resistance
Dynamic Puncture Resistance
Dimensional Stability
Accel. Weathering (Xenon Arc)
Fungi Resistance
Underwriters Laboratories
Factory Mutual
Solar Reflectivity
Solar Emissivity
Solar Reflectance Index (SRI)
Test Procedure
Physical Properties
White
ASTM D 751
80 mil Nominal Membrane (Excluding
Fleece Backing)
10' Minimum
ASTM D 751
632 x 511 Ibf
ASTM D 751
85 x 83 Ibf
ASTM D 751
45% x 42%
ASTM D 3045
>_90% of Original
ASTM D 2136
-401 C
ASTM E 96
3.5g/m2/day
ASTM D 570
0.41 % max.
ASTM D 751
>_ 90 % of sheet
FTMS 101 C
448 Ibs
ASTM D 5602
Pass @ 33 Ibs
ASTM D 5635
Pass @ 20 J
ASTM D 1204
0.2%
ASTM D 2565
10M hrs. (No Change)
ASTM G 21
pass no growth
Class A
Class 1-90
ASTM E 903
0.811
ASTM E 903
0.919
ASTM E 1980
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2.03 FLASHING MEMBRANE
A. The flashing membrane shall be a white Elvaloy@ polyester reinforced flexible sheet, as
follows:
Property
Test Procedure
Physical Properties
Color
White
Thickness
ASTM D 751
.063" Nominal
Breaking Strength
ASTM D 751
412 x 538 Ibf
Tearing Strength
ASTM D751
111 x 110 Ibf
Elongation
ASTM D 751
29% x 31 %
Heat Aging
ASTM D 3045
>_90% of Original
Low Temperature Bend
ASTM D 2136
Pass @ -40°C
Seam Strength
ASTM D 751
100 %
Accel. Weathering
ASTM D 2565
10M hrs. (No Change)
Linear Dimensional Change
ASTM D 1204
0.5% maximum
Wt. Change after Immersion
ASTM D 570
0.41 % maximum
Static Puncture Resistance
ASTM D 5602
Pass @ 33 Ibs
Dynamic Puncture Resistance
ASTM D 5635
Pass @ 20 J
Underwriters Laboratories
Class A
Factory Mutual
Class 1-90
Solar Reflectivity
ASTM E 903
0.811
Solar Emissivity
ASTM E 903
0.919
Solar Reflectance Index (SRI)
ASTM E1980
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2.04 NON -REINFORCED MEMBRANE
A. The non -reinforced membrane shall have the following minimum properties, as follows:
1. Description: Non -reinforced thermoplastic white membrane, thickness approximately
45 mils.
2. Use: Inside/outside corners, multiangled intersections, sealant pockets and other
conditions where molding of the membrane is required.
2.05 BITUMEN
A. Shall be ASTM D 412 Type IV steep asphalt.
2.06 CAULKS
A. Sealant for use at coping joints, reglet joints, etc., shall be a one -component urethane
non -sag, gun grade sealant designed for use in active exterior joints, and shall meet or
exceed Federal Specification No. 1 TT-S-00230C, Type II, Class A, ASTM C 920. Where
joint surfaces are contained or are contaminated with bituminous materials, provide
manufacturer's modified -type sealant (modified with coal -tar or asphalt as required), or
approved equal.
2.07 BASE SHEET FOR USE OVER ROOF DECK
A. Shall be Underwriters Laboratory approved.
B. Shall be heavy duty, asphalt -coated fiber glass venting base sheet, with mineral surfacing
on one side, ASTM D4897, Type II.
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2.08 FELTS
A. Shall be Underwriters Laboratory approved and listed in the FM Global Approval Guide.
C. Shall be SBS base sheet, tested in accordance with ASTM D 5147, as approved by field
membrane manufacturer.
2.09 INSULATION
A. All insulation shall be in compliance with Section 07 22 16 Roof Board Insulation.
B. All insulation shall be approved in writing by the membrane manufacturer as to thickness,
type, and manufacturer. All insulation must be approved for the specific application,
Underwriters Laboratory approved, and be listed in the FM Global Approval Guide.
2.10 FASTENERS
A. Fasteners and fastening plates or bars shall be listed in the FM Global Approval Guide,
and be as recommended by the fastener manufacturer for the specific application.
B. Fastener for Brick: Shall be one-fourth inch by two inches (1/4" x 2"), zinc with plated steel
or stainless steel nail, one piece unit, flat head, as manufactured by Rawl Zamac Nailin, or
approved equal.
2.11 BONDING ADHESIVE FOR FLASHING
A. Description: Adhesive is a bonding cement of synthetic rubber for adhering membranes to
various substrates, produced by Ashland Chemical, or approved equal.
Typical Liquid Properties (Room Temperature)
Color
Amber/Yellow
Base Product
Neoprene
Solids
25%
Specific Gravity
.87
Pounds/Gallon
7.25
Viscosity (CPS)
2500
Solvents Ketone, Toluene, Aliphatic Hydrocarbon, Zylene
Estimated Coverage
2 Sided Application 55/70 sq. ft. (2/2.5 mils dry)
DOT Label Required Flammable Liquid
Code - 584661
B. Handling: Contains ingredients which could be harmful if mishandled. Contact with skin
and eyes should be avoided and necessary protective equipment and clothing should be
worn.
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2.12 ASPHALT ROOF PRIMER
A. Quick -dry asphalt -based primer for priming of asphalt roof surfaces, as manufactured by
membrane manufacturer, or approved equal.
Applicable Federal Specification
SS-A-701 B
ASTM
D 41
Flash Point
105' F
Viscosity at 80' F (ASTM D 217)
50-60 K.U.
Weight per gallon
7.4 pounds
Drying time (to touch)
Min. 4 hours
2.13 CANT STRIP
A. Shall be wood fiber where used for non-structural purposes. Shall be treated solid wood
where used for structural purposes meeting NRCA, FM Global and Underwriters
Laboratory guidelines. If solid wood cant is used where insulation exists, cant is to be toe
nailed into treated solid wood nailer the same height as insulation.
2.14 WOOD
A. All nailers, cants and wooden curbs shall be lumber as required by NRCA, FM Global and
Underwriters Laboratory guidelines.
2.15 TRIM STRIP
A. The trim strip shall have the following minimum properties:
1. Six inch (6") wide non -reinforced 60 mil thermoplastic used for capping butted ends
of rolls.
2. The trim strip is seamed with the use of hot-air welding.
2.16 CORNERS
A. Inside and outside corners shall be supplied by the membrane manufacturer and shall be
of the same base material as the roof membrane.
2.17 PIPE BANDS
A. Stainless steel bands with self-locking heads.
B. Tighten with hand tool for tension control and flush cut off.
2.18 PRE -MOLDED BOOTS
A. Non -reinforced thermoplastic tapered molds for various pipes, heat welded to field
membrane and sealed at top with stainless steel pipe bands and seam sealer.
2.19 PITCH PAN SEALANT
A. Shall be one -part, self -leveling polyurethane sealant meeting Federal Specification No.
TT-S-00230C, Type I, Class A, ASTM C 920, Type S, Grade P, Class 25, for use in new
pitch pans.
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2.20 LEAD FLASHING DRAINS
A. Shall be four pound (4#) lead, minimum thirty-six inches by thirty-six inches (36" x 36"),
used for flashing of internal drains.
2.21 WALKWAY PAD
A. The walkway pad shall have the following minimum physical properties and be applied
with edges heat or solvent welded.
Property
Test Procedure
Physical Properties
Color
Gray
Size
36" wide x 60' long
Thickness
ASTM D 638
.080" nominal
Reinforcement
1000 Denier Polyester
Tear Strength
ASTM D 751
210 X 200 Ibf
Puncture Resistance
96 Ibs
Cold Resistance
ASTM D 1043
-401 C
Shore A Durometer
85
Hydrostatic Resistance
400 psi
Dimensional Stability
ASTM D 1240
<_ 1 %
Ultraviolet Stability
12,000 hrs. Excellent
2.22 TERMINATION/PRESSURE BARS
A. Aluminum strip shall be extruded channel bar with a mill finish, width one inch (1"),
thickness 0.100" ± .008", leg height one-fourth inch (1/4") top and bottom, leg angle ninety
degrees (90°), for perimeter and curb anchorage, having predrilled holes six inches (6") on
center, as manufactured by Olympic Fasteners, or approved equal.
2.23 DELIVERY AND STORAGE
A. All materials shall be delivered with appropriate carton and can labels indicating
appropriate warnings, storage conditions, lot numbers, and usage instructions. Materials
damaged in shipping or storage shall not be used.
2.24 PRECAUTIONS
A. Some of the indicated materials are extremely flammable and/or toxic. Use precautions
indicated on can and carton labels.
2.25 FASTENERS FOR BASE SHEET TO DECK
A. FM-90 Base Sheet Fastener for Lightweight Insulating / Poured Gypsum Substrates: Shall
be a galvanized (G-90) coated steel with split shank, one piece fastener, with rectangular
dual gripping legs 1.7" length and an elastomeric polymer coating to be used with a
precision formed galvalume (AZ-55) coated steel with a rib reinforced cap in 2.7" inch
diameter plate as manufactured by ESProducts, or approved equal. Fasteners and plates
shall be approved by FM Global and listed in the FM Global Approval Guide.
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2.26 MISCELLANEOUS MATERIALS
A. Other materials shall be as specified or of the best grade for the proposed use as
recommended by the manufacturer.
PART 3 - EXECUTION
3.01 REFERENCE
A. The manufacturer's Technical Specifications shall be considered a part of this specification
and should be referred to for more specific application procedures and recommendations.
B. Application of materials shall be in strict accordance with the manufacturer's
recommendations except where more stringent requirements are shown or specified. In
the instance of a conflict between these specifications and those of the manufacturer, the
more stringent specifications shall take precedence.
C. General Installation:
1. Protect adjacent areas with tarpaulin or other durable materials.
2. Contractor shall prevent overspray and be responsible for parking lot areas and/or
adjoining areas not part of this contract.
3. Contractor shall be responsible for sealing, as required, all openings that may allow
bitumen migration or drippage, i.e. pitch dams, envelopes, and filler strips.
4. Prepare surfaces according to manufacturer's or applicator's published instructions.
All metal that is to receive bitumen, or come in contact with bitumen or adhesive,
shall be first primed with appropriate primer. Any prefinished sheet steel that is to
receive bitumen, or come in contact with bitumen or adhesive, shall be scored,
scuffed or abraded prior to receiving primer.
5. Use cleaning materials or primers necessary to render an acceptable
surface/substrate.
6. All surfaces/substrates shall be clean and dry prior to application of materials.
7. Prior to application of felts and membrane, all foreign matter, gravel, etc., shall be
removed from the insulation and/or substrate. Gravel or debris between the
insulation/substrate and plies is not acceptable.
8. Bitumen kettle shall have a visible thermometer and thermostatic control or some
other means to provide positive monitoring of the bitumen temperature when it is
heated in accordance with manufacturer's instructions.
9. Ambient temperature shall be 450 F and rising.
10. The maximum heating temperature of Type III asphalt shall be 5000 F.
11. The temperature of Type III asphalt shall be approximately 430' F ± at the point of
application or as recommended by the membrane manufacturer.
12. Maintain kettle and/or tanker temperature at least 250 F below the actual flash point
of the bituminous materials used.
13. Never heat the bituminous materials at high temperatures for prolonged periods of
time.
14. Do not allow bituminous materials to stand in luggers for long periods.
15. Circulate bituminous materials.
16. Insulate hot transport lines if required.
17. Wrinkles, buckles, kinks, and fishmouths are not acceptable when laying membrane.
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18. Where deteriorated base flashing is removed, primed cant strips shall be installed at
the intersection of the deck and the vertical surfaces. All flashings shall be
mechanically top -fastened with a termination bar a minimum of six inches (6") on
center at the top leading edge, and be a minimum of eight inches (8") in height from
finished membrane.
19. Provide a water test of each roof section prior to substantial completion. The test
should simulate rainfall of one inch (1") per hour minimum.
20. On slopes greater than one inch (1 ") in twelve inches (12"), refer to NRCA and/or
manufacturer's guidelines for backnailing procedures and follow the more stringent
guidelines for all specified materials.
3.02 SUBSTRATE PREPARATION
A. All substrate preparation shall be in accordance with Section 07 01 50.19 Membrane
Reroofing Preparation.
3.03 MECHANICALLY FASTENED BASE SHEET OVER SUBSTRATE
A. Substrate shall be covered with a specified base sheet mechanically fastened as follows:
1. Securement shall conform to the ASCE 7 criteria for wind uplift as dictated by wind
zone applicable to location of project. Fasteners and fastening patterns shall be
determined by building height, location and geographical area of the United States.
It is the contractor's responsibility to consult current codes, publications, literature,
and bulletins of IBC and the fastener manufacturer that are in effect at the time of
this project.
3.04 INSULATION
A. Installation of roof insulation shall be in accordance with Section 07 22 16 Roof Board
Insulation.
B. Manufacturer's Instructions: In regard to attachment, the manufacturer's instructions or
specifications shall determine the suitability for an application. Installation must meet
ASCE 7 criteria and meet local governing building codes.
C. Precautions: The surface of the insulation must not be ruptured due to overdriving of
fasteners.
D. Insulation shall be tapered or feathered at drains and scuppers to provide proper drainage
(if applicable).
E. No more insulation shall be installed than can be covered by the completed roof system by
the end of the day or the onset of inclement weather.
3.05 NAILERS
A. All nailers shall be installed in accordance with Section 06 10 53 Miscellaneous Carpentry.
B. Wooden nailers shall be installed at gravel stops, drip edges, and expansion joints on
outside perimeter of building according to NRCA, Underwriters Laboratory and IBC
guidelines.
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C. All Construction: Nailers shall be the same height as the new recovery board being
installed where required. Nailers shall be raised if necessary by anchoring an additional
nailer of appropriate height to the existing nailer if the existing nailer is not to be replaced.
Nailers shall be anchored to resist a pull-out force of one hundred seventy-five pounds
(175#) per foot. Fasteners shall be no less than two (2) per nailer, and be spaced at three
feet (3') on center maximum. Expansion joint nailers shall extend upward a minimum of
eight inches (8") above finish roof height.
3.06 WOOD CANTS
A. All wood cants shall be installed in accordance with Section 06 10 53 Miscellaneous
Carpentry.
B. Toe of cant shall be level with the surface to receive new roof membrane and in all cases
anchored according to NRCA, Underwriters Laboratory and IBC guidelines.
3.07 APPLICATION OF PLY SHEET(S)
A. Recover Board shall be covered with SBS base sheet adhered as follows:
All layers shall be solid mopped at the nominal rate of thirty pounds (30#) ± 20 percent per
one hundred (100) square feet using asphalt Type III as required by slope, properly
heated. Specified layers shall be applied in accordance with the manufacturer's
recommendations and in accordance with general practices as set forth by the NRCA
Roofing Manual.
27 3.08 APPLICATION OF FLEECE BACKED MEMBRANE
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A. Adhered Application: Adhere membrane to acceptable substrate with hot asphalt applied
at the rate specified by the manufacturer.
1. The roof surface must be clean, dry and free of foreign material.
2. Position sheets as indicated on approved shop drawings.
3. Fold one end of the Elvaloy® sheet on top of itself until both ends meet. Apply hot
asphalt to the prepared roof surface. The sheet can then be pulled and laid into the
bonding material using care not to create any wrinkles.
4. Carefully push into place from fold line to overlap, avoiding wrinkles and air pockets.
Roll or broom membrane flat.
5. Repeat procedure for other sheet half.
6. Lap seams shall be done by lapping the two inch (2") selvedge edge over the
non -selvedge edge of the previous roll. The selvedge edge seam shall be made
with the heat gun method.
7. Roll ends are butted together and capped with a six inch (6") wide trim strip. The
trim strip is then seamed with the heat gun.
8. Seam sealer shall be applied to all non -factory edges.
B. Lap Seaming Procedure: Overlap membrane for attachment method specified and hot-air
welded with manufacturer's approved equipment.
1. All surfaces to be weld shall be clean, dry and free of foreign material.
2. All seams must then be checked with a needle probe and any voids repaired with the
heat gun.
3. Caulk all exposed cut edges with seam sealer.
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3.09 FLASHING
PROJECT NO. 20-1149-48
LUBBOCK, TX
A. Flash all penetrations, metal edge systems, walls, curbs, expansion joints, drains as
shown on details and approved shop drawings with white reinforced Elvaloy® flashing
membrane.
1. Use prefabricated flashing accessories or components such as sealant pockets,
premolded vent/pipe flashing.
2. Mechanically fasten flashing at terminations according to approved details.
3. Fastening membrane flashing through metal counterflashing is not acceptable.
B. Any lumber or shimming required for attachment or to make material flashing flush or level
with offsets and/or transitions shall be incorporated in the flashing specifications.
3.10 BASE FLASHING (APPROXIMATELY 8" IN HEIGHT MINIMUM)
A. Base fleshings shall be installed using the flashing membrane, with length of run not to
exceed twenty linear feet (20').
B. Wooden nailers or curbs shall be installed at all edges and openings in the roof,
mechanically fastened to the deck.
C. Cant strips shall be installed at the intersection of the deck and all vertical surfaces.
D. The roofing field membrane shall extend up over and two inches (2") above the top of cant
strips at all vertical intersections or out to the roofs edge.
E. All existing substrates receiving flashing membrane shall be clean and primed with primer,
prior to application as required.
F. All flashings shall be mechanically fastened with a termination bar a maximum of six
inches (6") on center, be a maximum of eight inches (8") above finished roof height,
extend a minimum of four inches (4") onto the field of horizontal roof membrane, and not
exceed twenty linear feet (20') of run in length.
G. After proper termination of the base flashing at a minimum eight inch (8") height (or
maximum eighteen inch (18") height), a saw cut reglet with counterflashing shall be
installed according to NRCA and SMACNA guidelines.
H. All vertical flashing lap seams of the flashing membrane shall be hot-air welded.
All flashing membrane shall be adhered with flashing bonding adhesive to the vertical
substrate and hot-air welded to the field of roof membrane; hot-air weld vertical laps.
Flashing laps shall be minimum two inch (2") width, no maximum. Hot-air weld of flashing
lap shall be minimum two inch (2") width, no maximum.
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K. Hot -Air Welding of Flashing Laps:
1. When using a hand-held hot-air welder, the seams should be pressed together using
a hand-held roller. The speed and temperature settings of the welding equipment
can be affected by the weather conditions at the site of application, therefore, these
parameters should be set by trial and error using two (2) pieces of the flashing
membrane. Minimum width of hot-air weld two inches (2"), no maximum.
2. Lay the laps together and apply pressure to the welded seam to ensure full
adhesion.
3. Allow the seams to set fully, and probe the entire length for voids. Reseam voids
immediately with a hot-air gun and roller.
L. All hot-air welded seams/laps shall be tested daily with a probe for integrity, no variance.
3.11 VERTICAL WALL FLASHING (FOR USE APPROXIMATELY 8-18" ABOVE THE FINISHED
ROOF LINE AND EXTENDING UPWARD)
A. Flashing membrane shall be installed on the vertical beginning a minimum of eight inches
(8") above the finished roof line (where the base flashing is terminated), with length of run
not to exceed twenty feet (20'). Flashing shall be installed in strict accordance with the
manufacturer's recommendations.
B. The termination bar used to terminate the minimum eight inch (8") high base flashing shall
be used to terminate the lower edge of the vertical flashing. This will cause the
termination bar to be buried at the termination point. Care should be taken to ensure the
top edge of the base flashing and bottom edge of the vertical flashing are both secured.
C. All existing substrates receiving flashing membrane shall be clean and primed with asphalt
primer, prior to application.
D. All substrates receiving welded -seam flashing membrane shall be clean and primed with
primer, prior to application when applicable.
E. The vertical wall flashing membrane shall be set in flashing bonding adhesive according to
manufacturer's guidelines.
F. All vertical flashing lap seams of the flashing membrane shall be hot-air welded.
G. Flashing laps shall be minimum two inch (2") width, no maximum. Hot-air weld of flashing
lap shall be minimum two inch (2") width, no maximum.
H. Immediately following the laying of the flashing membrane, it shall be pressed or rolled in
the width direction of the membrane. This will prevent excessive entrapment of air
beneath the membrane. The pressing or rolling shall be in the width direction and with the
laps so as not to buck the laps.
Any flashing extending further than eighteen inches (18") up onto a vertical surface shall
be installed using the strapped method and must be fastened with a termination bar or
installed up and over the parapet wall and fastened to the nailer on the outside of the wall.
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The flashing membrane shall be run up the wall in sheet widths, run under the coping cap
and be terminated on the outside of the wall six inches (6") on center; then the coping cap
shall be reset. All side laps are to be hot-air welded.
K. Hot-air Welding Laps:
1. When using a hand-held hot-air welder, the seams should be pressed together using
a hand-held roller. The speed and temperature settings of the welding equipment
can be affected by the weather conditions at the site of application, therefore, these
parameters should be set by the contractor by using two (2) pieces of flashing
membrane. Minimum width of hot-air weld shall be two inches (2").
2. Lay the laps together and apply pressure to the welded seam to ensure full
adhesion.
3. Allow the seams to set fully, and probe the entire length for voids. Reseam voids
immediately with a hot-air gun and roller.
L. All hot-air welded seams/laps shall be tested daily with a probe for integrity, no variance.
M. Any lumber or shimming required for attachment or to make material flashing flush or level
with offsets and/or transitions shall be incorporated in the flashing specifications.
3.12 PERIMETER FASTENING
A. Wood nailers are required for perimeter gravel stops or drip edges. Field membrane and
all plies shall be mechanically fastened to nailer on twelve inch (12") centers maximum.
3.13 EDGING FLASHINGS
A. A gravel stop/fascia system shall be installed in strict accordance with published
instructions to meet ES-1.
3.14 ROOF DRAINS
A. Inspect and test drain and drain lines prior to start of work in contact area. Open if blocked
or clogged and repair/replace all broken, missing drain components and lines as required.
Verify in writing that all drains and lines are free flowing and watertight prior to substantial
completion. Comply with local plumbing codes.
B. Remove strainer and clamping ring. Repair (or replace if damaged) and reset.
C. Insert Drains (If Required): Install new drain inserts with permanent gaskets between
insert and drain wall to prevent backflow of water and leakage.
D. Replacement Drains (If Required): Sized to match existing drain system. Install watertight
to existing lines. Follow drain manufacturer's installation requirements.
3.15 WALKWAY PADS
A. Adhere and heat weld walkway pads where shown on drawings or where required to
provide protected pathways from rooftop access points to mechanical or other equipment
requiring rooftop maintenance.
ADHERED MULTI -PLY ROOF SYSTEM
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1 3.16 CLEANING
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17 A. Protect all building surfaces against damage from roofing work.
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20 underlayment accessories and finishes from damage.
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24 A. Where equipment pads, wood sleepers, or walkway slabs are to be installed over the
25 roofing membrane, an additional layer of the roofing membrane shall be installed between
26 the roofing membrane and the pad, sleeper, or slab. Due caution shall be exercised to
27 prevent roofing membrane damage during placement. Where required, membrane shall
28 be welded to field membrane to prevent slippage.
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32 A. Piping/conduit shall be raised to NRCA recommended heights, and new supports
33 furnished. Permanent supports shall be installed upon pads approved by membrane
34 manufacturer. Coordinate work with Owner's representative.
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36 B. All gas lines and piping shall be coated with specified commercial grade yellow paint.
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38 3.21 PIPE/EQUIPMENT SUPPORTS
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40 A. Pipe supports shall be placed approximately ten feet (10') on center. New supports shall
41 be set on a double layer of membrane, and attached to the pipe with suitable strapping.
42 Double layer of membrane shall be adhered to the roof surface.
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44 3.22 OVERNIGHT SEAL
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46 A. Shall be performed according to accepted roofing practice as outlined in the NRCA
47 Roofing Manual, SPRI and membrane manufacturer's recommended procedure.
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49 B. The roofing membrane shall be sealed to the roof deck or existing roof at the end of the
50 day or at the onset of inclement weather to prevent water from flowing into the completed
51 roofing system. Temporary seals shall be removed upon resumption of work.
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3.23 COPING JOINTS, REGLET JOINTS, CAULK JOINTS, WALL JOINTS, AND WALL CRACKS
ABOVE THE ROOF LINE
A. All reglet and coping joints shall be raked clean of loose materials and debris, and sealed
with caulk sealant. Sealant shall be properly installed and tooled in a workmanlike manner
to ensure permanent seal.
B. All open coping and masonry terminations and intersections shall be cleaned out and
sealed with backer rod and caulk sealant. Backer rod shall be minimum one and one-half
(1-1/2) times the width of the opening to be sealed. Caulk sealant thickness shall be
minimum of one-half (1/2) of the width of the opening to be sealed.
C. Clean joint surfaces immediately before installation of gaskets, sealant or caulking
compound. Remove dirt, insecure coatings, existing sealant, moisture, and other
substances which could interfere with seal of gasket or bond of sealant or caulking
compound. Etch concrete and masonry joint surfaces as recommended by sealant
manufacturer. Roughen vitreous and glazed joint surfaces as recommended by sealant
manufacturer.
D. Prime or seal joint surfaces where indicated, and where recommended by sealant
manufacturer. Confine primer/sealer to areas of sealant bond; do not allow spillage or
migration onto adjoining surfaces.
E. Comply with manufacturer's printed instructions except where more stringent requirements
are shown or specified, and except where manufacturer's technical representative directs
otherwise.
F. Install sealant backer rod for liquid -applied sealants, except where shown to be omitted or
recommended to be omitted by sealant manufacturer for application indicated.
G. Employ only proven installation techniques, which will ensure that sealants are deposited
in uniform, continuous ribbons without gaps or air pockets, with complete "wetting" of joint
to bond surfaces equally on opposite sides. Except as otherwise indicated, fill sealant
rabbet to a slightly concave surface, slightly below adjoining surfaces. Where horizontal
joints are between a horizontal surface and vertical surface, fill joint to form a slight cove,
so that joint will not trap moisture and dirt.
H. For normal moving joints to be sealed with elastomeric sealants but not subject to traffic,
fill joints to a depth equal to fifty percent (50%) of joint width, but neither more than
one-half inch (1/2") deep nor less than one-fourth inch (1/4") deep.
END OF SECTION 07 54 19
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SECTION 07 62 00
SHEET METAL AND MISCELLANEOUS ACCESSORIES
PART 1 - GENERAL
1.01 AREAS COVERED
A. Refer to roof plans for areas to be included in the scope of work.
1.02 DEFINITIONS
ACM
Asbestos Containing Materials
ANSI
American National Standards Institute
ASCE
American Society of Civil Engineers
ASTM
American Society for Testing and Materials
CTEM
Coal -Tar Elastomeric Membrane
EPA
Environmental Protection Agency
EPS
Expanded Polystyrene
EVT
Equiviscous Temperatures
FM
Factory Mutual
IBC
International Building Code
KEE
Ketone Ethylene Ester
NDL
No Dollar Limit
NESHAP
National Emissions Standards for Hazardous Air Pollutants
NRCA
National Roofing Contractors Association
OSHA
Occupational Safety & Health Administration
SBS
Styrene-Butadiene-Styrene
SDI
Steel Deck Institute
SMACNA
Sheet Metal and Air Conditioning Contractors National Association
SPRI
Single Ply Roofing Industry
UL
Underwriters Laboratories, Inc.
1.03 REFERENCES (INCLUDING LATEST REVISIONS)
A. Comply with governing local, state, and federal regulations, safety standards, and codes.
B. Testing Laboratory Services: Test results shall meet or exceed established standards.
C. Underwriters Laboratories, Inc. (Roofing Covering): Class A fire hazard classification.
D. American Society for Testing and Materials (ASTM)
E. The National Roofing Contractors Association (NRCA) - Roofing and Waterproofing
Manual
F. Sheet Metal and Air Conditioning Contractors National Association (SMACNA) -
Architectural Sheet Metal Manual
SHEET METAL MISCELLANEOUS ACCESSORIES
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G. American Society of Civil Engineers — ASCE 7
1.04 INSTALLER QUALIFICATIONS
A. Roofing installer must be:
1. Currently prequalified with the Owner in accordance with Owner's prequalification
requirements.
2. Currently in good standing with the manufacturer.
3. Installer must be an experienced single firm specializing in the type of roofing repair
and/or removal and replacement work required, employing only experienced workers
for the class of work in which they are employed, having at least five (5) years
successful experience on projects similar in size and scope and acceptable as
applicators by the Project Manager/Architect.
4. Contractor must have successfully completed previous projects warranted by the
manufacturer.
B. It shall remain each Bidder's responsibility to determine his current status with the
manufacturer's certification plan.
1.05 MANUFACTURER QUALIFICATIONS
A. A qualified manufacturer is one that is UL listed and has FM approvals for a membrane
roofing system similar to that used for this project for a minimum of fifteen (15) years.
1.06 CONTRACT DOCUMENT QUALITY ASSURANCE
A. In the case of an inconsistency between the drawings and specifications or within either
document not clarified by addendum, the better quality or greater quantity of work shall be
provided in accordance with the Project Manager's/Architect's interpretation.
1.07 SUBMITTALS
A. Product Data:
1. Submit shop drawings, product data and mockups of all sheet metal.
1.08 QUALITY ASSURANCE
A. Comply with governing local, state, and federal regulations, safety standards, and codes.
Provide products of acceptable manufacturers in satisfactory use in similar service for
five (5) years. Use experienced installers. Deliver, handle and store materials in
accordance with manufacturer's instructions.
B. Reference Standards: Applicable portions of ASCE, SMACNA, ASTM, and NAAMM
publications.
1.09 PRE -INSTALLATION CONFERENCE
A. Convene a preinstallation conference two weeks prior to commencing the Work.
B. Require attendance of parties directly affecting the Work of this Section.
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C. Review condition of roof deck and installation, installation procedures and coordination
with related work.
1.10 WARRANTIES
A. Manufacturer's Product Warranty: Submit manufacturer's standard limited product
warranty signed by the manufacturer's authorized official, guaranteeing to correct failures
in product which may occur during the warranty period, without reducing or otherwise
limiting any other rights to correction which the Owner/Project Consultant may have under
the contract documents. Failure is defined to include product failure which leads to
interruption of a watertight installation. Correction may include repair or replacement of
failed product.
B. Contractor's Warranty Period: For roofing flashing and sheet metal, provide a written
warranty which shall warrant work to be free of leaks and defects in materials and
workmanship for two (2) years, starting from date of substantial completion.
PART 2 - PRODUCTS
2.01 SHEET METAL MATERIAL
A. All prefinished metal color shall be as selected by Owner/Architect from manufacturer's full
range of colors, including metallics.
B. Prefinished Galvanized Sheet Steel (where visible from the ground): Shall be 24-gauge flat
stock, prefinished with Kynar finish meeting ASTM A 446, forty-five and one-half inches to
forty-eight inches width by one hundred twenty inches in length (45-1/2" - 48" x 120") for use
as new metal edge gravel guard, cover plates, downspouts, gutters, coping and
miscellaneous metal. Standard color to be selected by Owner/Project Consultant.
C. Hot -dipped Galvanized Steel for use as continuous clips: Minimum 22-gauge, G-90,
hot -dipped galvanized metal, commercial quality, ASTM A 525.
D. Elvaloy® Cladded Metal for Pitch Pans: Shall be G-90 galvanized steel with 25 mil
Elvaloy® membrane
E. Elvaloy® Cladded Metal: Shall be G-90 galvanized steel with 25 mil Elvaloy® membrane
lamination; width shall be four feet (4'), length shall be eight feet (8') or ten feet (10')
2.02 FASTENERS
A. Fasteners shall be same metal as flashing/sheet metal, or other non -corrosive metal as
recommended by sheet manufacturer for the specific application. Match finish of exposed
heads with material being fastened.
B. Fasteners and fastening plates or bars shall be listed in the FM Global Approval Guide.
C. Fastener for Brick: Shall be one-fourth inch by two inches (1/4" x 2"), zinc with plated steel
or stainless steel nail, one piece unit, flat head.
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D. Screws: Self -taping sheet metal type with neoprene washer, as appropriate.
E. Pop Rivets: Full stainless -steel Series 42 or 44, as appropriate.
F. Continuous Clip: Concealed hold-down clip type; of same materials as coping, gravel
guard, sized to suit application. Use a continuous clip, minimum 22-gauge G-90
galvanized.
2.03 RELATED MATERIAL
A. Sealant (for Sheet Metal): One -component polyurethane, conforming to requirements of
FS TT-S-230C, non -staining and non -bleeding.
B. Miscellaneous Materials:
1. Splash Blocks: Concrete, 3000 psi, 28 days. Provide and install with protection
pads at all downspouts. Dimensions shall be a minimum eighteen inches wide by
thirty-six inches long (18" x 36").
2. Metal Accessories: Provide and install sheet metal clips, straps, anchoring devices,
and similar accessory units as required for installation of work, matching or
compatible with material being installed, non -corrosive, size, and gauge required for
performance.
PART 3 - EXECUTION
3.01 INSPECTION
A. Verify roof openings, curbs, pipes, sleeves, ducts or vents through roof are solidly set, cant
strips and reglets in place, substrates are smooth and clean and nailing strips located.
B. Verify membrane termination and base flashings are in place, sealed and secure, prior to
metal installation.
C. Beginning of installation means acceptance of conditions.
D. Compatibility: Provide materials that are recommended by manufacturers to be fully
compatible with indicated substrates or provide separation materials as required to eliminate
contact between incompatible materials.
3.02 PREPARATION
A. Field measure site conditions prior to fabricating work. Provide all shop drawings and
mock-ups one month prior to installation to the Owner/Project Consultant for approval.
B. Install starter and edge strips and cleats before starting installation.
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3.03 FABRICATION - GENERAL
A. Shop -fabricate work to greatest extent possible. Comply with details shown, and with
applicable requirements of SMACNA "Architectural Sheet Metal Manual" and other
recognized industry practices. Fabricate for waterproof and weather -resistant
performance; with expansion provisions for running work, sufficient to permanently prevent
leakage, damage or deterioration of the work. Form work to fit substrates. Comply with
material manufacturer's instructions and recommendations. Form exposed sheet metal
work without excessive oil -canning, buckling, and tool marks, true to line and levels as
indicated, with exposed edges folded back to form hems.
B. Form sheet metal on bending brake.
C. Form materials with straight lines, sharp angles and smooth curves.
D. Fold back edges on concealed side of exposed edge to form hem (1/4" minimum).
E. Limit single -piece lengths to ten feet (10').
F. Where installing flashing directly to masonry or dissimilar materials, backpaint with
bituminous paint.
G. Install new metal rooftop projections. New rooftop projection details shall be as
recommended in NRCA or SMACNA handbooks. All rooftop projections shall be cleaned,
all joints sealed, and painted with a rust inhibitive paint.
H. All sheet metal shall be sealed and watertight.
Metal work should be secured so as to prevent damage from buckling or wind. Where
clips are shown, fabricate as detailed.
All metal to receive bitumen or adhesive shall be first primed with asphalt primer.
K. Separations: Provide for separation of metal from non -compatible metal or corrosive
substrates by coating concealed surfaces at locations of contact, with bituminous coating
or other permanent separation as recommended by manufacturer/fabricator.
L. Bed flanges of work in a thick coat of bituminous roofing cement where required for
waterproof performance.
3.04 INSTALLATION
A. General: All sheet metal termination to vertical wall shall have a through -wall with receiver
installed on masonry walls or prefabricated "Z" bar flashing pre -installed to fluid applied
wall finished prior to installation of sheet metal termination. This applies to edge metal,
base flashing closures and all vertical surface intersections. Refer to NRCA, SMACNA,
and metal manufacturer's guidelines.
B. Gravel Guard/Fascia:
1. Shall be installed with expansion joints, ten feet (10') on center, one-fourth inch (1/4")
expansion leeway, with a cover plate.
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2. Form sections identical to profiles as shown or approved similar, to match existing
building.
3. Fabricate corner pieces with minimum eighteen inch (18"), maximum forty-eight
inch (48") extensions, formed and sealed with rivets and sealant, as one piece.
4. Hem exposed edges one-half inch (1/2") minimum.
5. Backpaint flashing in contact with masonry or dissimilar materials with bituminous
paint. Surface sand before applying primers.
6. Integrate flashing in a manner consistent with detailing.
7. Provide and install continuous clip, minimum 22 gauge.
8. Apply sealant at horizontal juncture of gravel guard metal to exterior vertical wall.
9. Shall be fabricated in accordance with published details.
10. Install bead of sealant at metal edge juncture at exterior wall surface.
C. Expansion Joint Field and at Wall:
1. All Expansion joints shall be in compliance with Section 06 10 53 Miscellaneous
Carpentry.
2. Expansion joints at walls and field of the roof shall be curbed as outlined in
accordance with NRCA and SMACNA guidelines. The curbs will be flashed as
outlined above in Curb Flashings.
D. Counterflash ing:
1. Provide and install new two-piece sheet metal counterflashing as required for a
permanent watertight installation.
2. Saw cut brick mortar joint to receive friction fit reglet and removable counterflashing
as detailed in SMACNA 7th Edition Figure 4-4D.
E. Bonnets/Hoods:
1. Fabricate and install above all pitch pans, where necessary, or reinstall as
applicable, metal bonnets over all pitch pans, NO EXCEPTIONS.
2. Bonnets/Hoods shall be manufactured with metal compatible with metal to which
bonnet is to be attached.
3. On beams and other steel, weld in place bonnets fabricated from one-fourth inch
(1/4") steel plate.
4. Draw band bonnets fabricated from 22-gauge galvanized steel may be used on
circular projections.
3.05 FINISH
A. Backpaint concealed metal surfaces with bituminous paint where expected to be in contact
with cementitious materials or dissimilar metals. Exposed surfaces to be provided with a
factory applied fluorocarbon Kynar finish meeting ASTM A 446 and AAMA specification
605.2 for high performance coating.
END OF SECTION 07 62 00
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SECTION 07 72 00
ROOF ACCESSORIES
PART 1 — GENERAL
1.01 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary
Conditions and Division 1 Specification Sections, apply to this Section.
1.02 SUMMARY
A. This Section includes the following:
1. Roof supports
1.03 SUBMITTALS
A. Shop Drawings: Provide manufacturer's approved details of all pertinent conditions,
projection conditions, and any additional special job conditions which require details other
than indicated in the drawings.
B. Refer to Specification Section 01 33 00 for Submittal requirements
Product Data: For each type of roof accessory indicated. Include construction details,
material descriptions, dimensions of individual components and profiles, and finishes.
C. Coordination Drawings: Roof plans, drawn to scale, and coordinating penetrations and
roof -mounted items. Show the following:
1. Size and location of roof accessories specified in this Section.
2. Method of attaching roof accessories to roof or building structure.
3. Other roof -mounted items including mechanical and electrical equipment, ductwork,
piping, and conduit.
1.04 QUALITY ASSURANCE
A. Sheet Metal Standard: Comply with SMACNA's "Architectural Sheet Metal Manual" details
for fabrication of units, including flanges and cap flashing to coordinate with type of roofing
indicated.
B. Factory Technical Representative: Roofing Contractor is to arrange and schedule the
manufacturer's technical representative to be on site the first day of the installation of
manufacturer's roofing system. The manufacturer's technical representative shall inspect
the work of the contractor at least one time each week during the installation of the roofing
system. The manufacturer's technical representative shall perform with the owner's
representative and the roofing contractor a final inspection of the roofing system. At the
completion of the final inspection, provide to the roofing contractor a list of punch list items
(if any) to be correct before technical acceptance of the roofing project and prior to
issuance of manufacturer's Twenty (20) Year Full System Warranty. Field reports shall be
provided after each inspection within five (5) days of site visit.
1.05 DELIVERY, STORAGE, AND HANDLING
ROOF ACCESSORIES
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A. Pack, handle, and ship roof accessories properly labeled in heavy-duty packaging to
prevent damage.
1.06 PROJECT CONDITIONS
A. Field Measurements: Verify required openings for each type of roof accessory by field
measurements before fabrication and indicate measurements on Shop Drawings.
1.07 COORDINATION
A. Coordinate layout and installation of roof accessories with roofing membrane and base
flashing and interfacing and adjoining construction to provide a leakproof, weathertight,
secure, and noncorrosive installation.
1. With Architect's approval, adjust location of roof accessories that would interrupt
roof drainage routes or roof expansion joints.
1.08 WARRANTY
A. The product manufacturer shall provide a one-year full system material warranty
necessary to cover replacement of all components of the system against defects in
manufacturing. The warranty will not include Acts of God, vandalism, neglect, metal finish
or improper spacing of equipment, which would be a result of improper application.
PART 2 — PRODUCTS
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A. Available Manufacturers: Subject to compliance with requirements, manufacturers offering
products that may be incorporated into the Work include, but are not limited to,
manufacturers listed in other Part 2 articles.
B. Manufacturers: Subject to compliance with requirements, provide products by one of the
manufacturers listed in other Part 2 articles.
2.02 ROOF PIPE SUPPORTS
A. To support conduit or pipe sized up to 08" when height adjustment is needed use Model #
SS1000A Adjustable Pipe Support. 17" circular base with 12 ga. framing channel, 18"L,
attached to 17" circular base using 1/2" threaded rods, 12"L, with washers and nuts.
Height of channel can be adjusted along the length of the 1/2" threaded rods. Strut
clamps are suggested to hold piping or conduit in place.
1. Manufacturers:
a) Advanced Support Products, Inc.
B. To support water or gas piping up to 08" or when a roller support with height adjustment is
needed use Model # SS1000RA Pipe Support with Adjustable Roller. 17" circular base
with SBR heavy duty rubber roller assembly attached to 17" circular base using 1/2"
threaded rods, 12"L, with washers and nuts. Height of roller assembly can be adjusted
along the length of the 1/2" threaded rods.
1. Manufacturers:
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a) Advanced Support Products, Inc.
C. To support multiple pipe runs, piping up to 012" when height adjustment or pipe
suspension is needed use Model # SS4000P, SS6000P or SS8000P Adjustable Support
Bridge. SS4000P Adjustable Suport Bridge is made of four (4) 17" circular bases and
12ga. framing channel formed to make one "H" shaped support with crossbar. SS6000P
Adjustable Suport Bridge is made of six (6) 17" circular bases and 12ga. framing channel
formed to make two "H" shaped supports with crossbar. SS8000P Adjustable Suport
Bridge is made of eight (8) 17" circular bases and 12ga. framing channel formed to make
three "H" shaped supports with crossbar. Crossbar height is adjustable and offered in 18",
24", 36", and 48" lengths. Use Adjustable Support Bridge with strut clamps or roller
accessories or use optional hanger supports to suspend water or gas piping at various
heights. Optional hanger supports attached to support frame using 1/2" threaded rods.
Hangers offer complete height adjustments along the length of 1/2" threaded rods.
1. Manufacturers:
a) Advanced Support Products, Inc.
PART 3 — EXECUTION
3.01 EXAMINATION
A. Examine substrates, areas, and conditions, with Installer present, to verify actual locations,
dimensions, and other conditions affecting performance of work.
1. Verify that substrate is sound, dry, smooth, clean, sloped for drainage, and securely
anchored and is ready to receive roof accessories.
2. Verify dimensions of roof openings for roof accessories.
3. Proceed with installation only after unsatisfactory conditions have been corrected.
3.02 INSTALLATION
A. General: Install roof accessories according to manufacturer's written instructions. Anchor
roof accessories securely in place and capable of resisting forces specified. Use
fasteners, separators, sealants, and other miscellaneous items as required for completing
roof accessory installation. Install roof accessories to resist exposure to weather without
failing, rattling, leaking, and fastener disengagement.
B. Install roof accessories to fit substrates and to result in watertight performance.
C. Metal Protection: Where dissimilar metals will contact each other or corrosive substrates,
protect against galvanic action by painting contact surfaces with bituminous coating or by
other permanent separation as recommended by manufacturer.
1. Coat concealed side of uncoated aluminum roof accessories with bituminous coating
where in contact with wood, ferrous metal, or cementitious construction.
2. Underlayment: Where installing exposed -to -view components of roof accessories
directly on cementitious or wood substrates, install a course of felt underlayment and
cover with a slip sheet, or install a course of polyethylene underlayment.
3. Bed flanges in thick coat of asphalt roofing cement where required by roof accessory
manufacturers for waterproof performance.
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D. Install roof accessories level, plumb, true to line and elevation, and without warping, jogs
in alignment,
excessive oil canning, buckling, or tool marks.
3.03 PIPE AND EQUIPMENT SUPPORT INSTALLATION:
1.
Install support systems in accordance with manufacturer's instructions and approved
shop drawings.
2.
Accurately locate and align prefabricated pipe supports in locations specified as per
approved shop drawings or as required herein and by site conditions to limit pipe
and/or conduit deflection to L/240, not to exceed 10' (3m) on center. No Isolation
pads are required under the 17" circular bases.
3.
Should the roofing manufacturer require a separation sheet between the roof and the
support system, place a separation sheet or protective pad conforming to the existing
roof manufacturer's system under 17" circular bases. Do not adhere to the roof
system or 17" circular bases.
4.
If required, insert frame structures into 17" circular bases as indicated by
manufacturer's instructions.
5.
Adjust height of each strut or channel and hanger or roller to its required height and
tighten with nut, but do not over -tighten. Check each support for equal weight
disbursement. Correct if necessary.
6.
Remove any unused materials and packaging from job site. All gas lines, piping, and
conduit must be supported on specified stands or hangars.
7.
Supports shall be attached to pipes with oversized strapping.
8.
Designated pipe/equipment supports shall be removed and replaced with new.
9.
Verify that roof surface is smooth and clean to extent needed to receive materials.
Surface shall be cleaned by removing any loose gravel and any foreign matter.
10.
Install support systems in accordance with manufacturer's instructions and approved
shop drawings. Accurately locate and align pre -fabricated pipe supports in locations
specified as per approved shop drawings. Pipe supports shall be placed not to
exceed ten feet (10') on center and within two feet (2") of all elevation changes,
intersections, and corners.
11.
Supports shall be set on a double layer of membrane, adhered to the roof surface
using specified silyl-terminated polyester sealant, unless noted otherwise by support
manufacturer.
12.
Provide bond breaker between dissimilar metals.
3.04 TOUCH UP
A. Touch up factory -primed surfaces with compatible primer ready for field painting in
accordance with Division 9 painting Sections.
B. Galvanized Surfaces: Clean field welds, bolted connections, and abraded areas and
repair galvanizing to comply with ASTM A 780.
3.05 CLEANING
A. Clean exposed surfaces according to manufacturer's written instructions.
END OF SECTION 07 72 00
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SECTION 22 13 16
SANITARY WASTE AND VENT SPECIALTIES
(Vent Pipe Extensions)
PART 1 - GENERAL
1.01 SECTION INCLUDES
A. Plumbing vent pipe extension fittings.
1.02 RELATED SECTIONS
A. Division 07 Section "Preparation for Reroofing" for general requirements for preparation
for building reroofing including coordination of related plumbing and mechanical work.
B. Division 22 Section "Sanitary Waste and Vent Piping" for general requirements for waste
and vent piping.
1.03 REFERENCES
A. ASTM International (ASTM):
1. ASTM C 920 Specification for Elastomeric Joint Sealants.
2. ASTM D 2564 Standard Specification for Solvent Cements for Poly(Vinyl Chloride)
(PVC) Plastic Piping Systems.
3. ASTM D 2665 Standard Specification for Poly(Vinyl Chloride) (PVC) Plastic Drain,
Waste and Vent Pipe and Fittings.
4. ASTM F 656 Standard Specification for Primers for Use in Solvent Cement Joints
of Poly(Vinyl Chloride) (PVC) Plastic Pipe and Fittings
B. International Association of Plumbing and Mechanical Officials (IAPMO):
1. Universal Plumbing Code (UPC US and Canada) approvals.
C. National Roofing Contractors Association (NRCA):
1. NRCA Roofing Manual, Latest Edition.
D. NSF International (NSF):
1. NSF/ANSI 14 — Plastics Piping Systems Components and Related Materials.
1.04 ACTION SUBMITTALS
A. Product Data: For plumbing vent pipe extensions, indicating mounting and securing
requirements and extended heights required.
B. Shop Drawings: Submit annotated copy of roof plan indicating locations of plumbing vents
requiring pipe extensions, based upon Contractor's field verification of existing conditions
and requirements of applicable of plumbing code.
1. Indicate details of completed roofing flashing configuration for all locations. Include
reference to applicable NRCA plate number.
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1.05 INFORMATION SUBMITTALS
A. Manufacturer's Certificate: On roofing membrane manufacturer's letterhead, accepting
use of proposed sealant in contact with roofing membrane.
1.06 QUALITY ASSURANCE
A. Comply with NSF/ANSI 14, "Plastics Piping Systems Components and Related Materials,"
for plastic piping components.
B. Comply with flashing requirements shown in NRCA Roofing Manual.
PART 2 - PRODUCTS
2.01 MANUFACTURERS
A. Basis -of -Design Product: Subject to compliance with requirements, provide sanitary vent
pipe extensions manufactured by Tubos, Inc., Clearwater, FL; Phone (727) 504-0633,
info(a)tubos.biz.
2.02 MATERIALS
A. Solid -Wall PVC Pipe: ASTM D 2665, drain, waste and vent.
B. Sealant: Single -Component, Nonsag, Urethane Joint Sealant: ASTM C 920, Type S,
Grade NS, Class 25, for Use NT, and acceptable to roofing membrane manufacturer.
2.03 PLUMBING VENT PIPE EXTENSION
A. Roof Vent Pipe Extension: Solid -wall PVC fitting consisting of pipe and splice sleeve
inserts, configured for insertion and sealing to existing plumbing vent piping, sized to fit
inside diameter of plumbing vent piping, enabling extension of piping to field -determined
height.
PART 3 - EXECUTION
3.01 EXAMINATION
A. Examine each pluming vent piping location to determine required plumbing vent pipe
extensions based upon minimum finished height requirements and measured existing
conditions. Indicate plumbing vent pipe extensions on shop drawings.
1. Examine existing plumbing vent piping conditions and determine whether flashing
reuse is acceptable or whether replacement of flashing is required. Indicate flashing
replacement locations on shop drawings.
3.02 PREPARATION
A. Remove existing flashing from plumbing vent piping to extent required to enable
installation of new plumbing vent pipe extensions and completion of flashings.
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B. Clean plumbing vent piping to ensure that joint surfaces are clean, dry and free from
contamination including dirt, oils, grease, tar, wax, rust and other substances that my
inhibit adhesive or sealant performance.
3.03 INSTALLATION OF PLUMBING VENT PIPE EXTENSIONS
A. Insert end of plumbing vent pipe extension into existing plumbing vent piping.
1. Verify circumference of existing plumbing vent piping and plumbing vent pipe
extension are appropriate to achieve secure, rigid installation.
2. Mark plumbing vent pipe extension at required height above finished roof surface
level, and cut to required length.
3. Apply adhesive or sealant to plumbing vent piping as appropriate to existing pipe
material and plumbing vent pipe extension, and mate plumbing vent pipe extension
to existing piping. Apply adequate adhesive or sealant to achieve secure, rigid
installation.
B. Flashing: Comply with primary roofing material manufacturer's published
recommendations for installation of approved pipe flashings. Match existing flashing
material unless otherwise directed.
3.04 CLEANING AND PROTECTION
A. Repair or replace defective work, include loose plumbing vent extensions, or unsecured
flashings or fleshings that are not weathertight.
END OF SECTION 22 13 16
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