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Home My WebLink AboutMinutes - City Council - Special - 7/18/2017 CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING July 18, 2017 1:30 P.M. The City Council of the City of Lubbock,Texas met in special session on the 18th of July,2017, at Lubbock Power& Light(LP&L), 1301 Broadway-2nd Floor Conference Room, Lubbock,Texas at 1:30 p.m. 1:33 P.M. CITY COUNCIL CONVENED Lubbock Power& Light(LP&L), 1301 Broadway-2nd Floor Conference Room,Lubbock,Texas Present, Mayor Daniel M. Pope; Mayor Pro Tem Latrelle Joy; Council Member Jeff Griffith; Council Member Steve Massengale; Council Member Shelia Patterson Harris; City Secretary Rebecca Garza; City Attorney Chad Weaver; Assistant City Manager Scott Snider Absent: Council Member Juan A. Chadis; Council Member Karen Gibson This was a meeting of the Electric Utility Board.A quorum of Council Members attended and participated in discussions during the meeting in which the board considered the following topics as shown below. Note: The Electric Utility Board addressed agenda items in the,following order: * 1,1;and Executive Session •No quorum, of the City Council, was present,far all other items. 1. MINUTES 1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting of May lb, 2017 and the Regular Electric Utility Board Meeting of June 20, 2017. Motion by Don Boatman, seconded by Stephanie Hill to approve the minutes of the Regular Electric Utility Board Meeting of May 16, 2017 and the Regular Electric Utility Board Meeting of June 20,2017. Vote: 7-0 Motion carried by the Board Other: James Conwright (ABSENT) Drew Tucker(ABSENT) f James Conwright, Electric Utility Board member, arrived in Executive Session. Special City Council Meeting July 18,2017 Page 2 of 5 2. EXECUTIVE SESSION The meeting was called into a closed session at 1:35 p.m, under the provisions of Section 551, Texas Government Code. The meeting was called back into a public session at 2:51 p.m. 2. 1. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the following competitive matters of Lubbock Power&Light: Discuss and deliberate generation unit specific and portfolio fixed and variable costs, including forecasts of those costs,capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling. 2. 1. 2. Discuss and deliberate proposals and strategies related to plans, studies, and analyses for system improvements, generation additions,or sales(other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider). 2. 1.3. Discuss and deliberate bidding and pricing information for purchased power, generation and fuel, purchased power agreements, and related services and strategies. 2. 1. 4. Discuss and deliberate customer billing, contract,and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. 2.2. Hold an executive session in accordance with V.T.C.A. Government Code §551.071 seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a Flit, consultation with the attorney on a matter in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code(Project to Identify Issues Pertaining to Lubbock Power and Light Proposal to Become Part of the Electric Reliability Council of Texas, Public Utility Commission Docket No.45633). 2.3. Hold an executive session in accordance with the V.T.C.A. Government Code, §551.072 to deliberate the purchase,exchange, lease,or value of real property (Substation Tract—Section 5, Block E,G. C. and S.F. Railroad Co. Survey). 2.4. Hold an executive session in accordance with V.T.C.A. Government Code §551.074 to deliberate the duties of a public officer or employee(General Counsel). 3. PUBLIC COMMENT - This period, of up to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak. All comments must be limited to only those items posted on the Electric Utility Board agenda.Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting.The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted,the Electric Utility Board may,at its discretion,open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines. *This item was deleted. Special City Council Meeting July 18,2017 Page 3 of 5 4. REGULAR AGENDA 4. 1. Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, customer deposits, billing forms and procedures and LP&L staffing and performance. *This item was deleted. 4.2. Presentation and discussion of financial and capital statements, financing options, audits,and financial policies of Lubbock Power&Light relating to debt issuance issues,reserve account funding, cost allocation,revenue and expense projections, purchased power cost recovery factor, and customer metering, billing and service issues. *This item was deleted. 4.3. Discuss and the Board will take minuted action setting the date,time and place of the August 2017 meeting of the Electric Utility Board. *This item was deleted. 5. CONSENT AGENDA 5. 1. The Board will consider a resolution (i)approving the making of offers,;and(ii) recommending adoption by the City Council of a resolution authorizing the Director of Electric Utilities ("Director"),or his designee, to make such offers, to purchase that certain 4.634 acre tract of real property, located in Section 5, Block E, G.C. & S.F. Railroad Co. Survey, Lubbock County, Texas, said tract being more particularly described in the Contract of Sale ("Contract")attached to the resolution, in the form of the Contract or other form as approved by the Director and General Counsel of Lubbock Power& Light. *This item was deleted. 5.2. The Board will consider a resolution authorizing the Purchasing Manager to execute a purchase order,RFP#7131-17-ELD,to K.C. Utility Packaging, LLC., for LP&L Substation Structures and Equipment for Chalker Substation. *This item was deleted. 5.3. The Board will consider a resolution authorizing the Purchasing Manager to execute a purchase order, RFP4 7132-17-ELD,to Electrical Power Products, Inc., for LP&L Control Enclosure and Relay Panels for Chalker Substation. *This item was deleted. 5.4. The Board will consider a resolution authorizing the Purchasing Manager to execute a purchase Llorder,RFP#7133-17-ELD, to Anixter Inc.for LP&L I I 5kV Single Phase Magnetic Voltage Transformers for Various Substations. *This item was deleted. Special City Council Meeting July 18,2017 Page 4 of 5 5. 5. The Board will consider a resolution authorizing the Purchasing Manager to execute a purchase order, RFIV 71 34-17-ELD, to Texas Electric Cooperatives for LP&L I I 5kV SF6 Gas Circuit Breakers for Various Substations. *This item was deleted. 5. 6. The Board will consider a resolution Manager authorizing g the Purchasing Mer to execute a purchase Z� order, RFP# 7135-17-ELD, to ABB Inc., for LP&L l5kV Vacuum Circuit Breakers for Various Substations. "This item was deleted. 5. 7. The Board will consider a resolution authorizing the Director of Electric Utilities to eXCCUtc a Professional Services Contract, RFQ# 7107-17-ELP, by and between the City ofLubbock, acting by and through Lubbock Power& Light, and Stanley Consultants Inc., for professional services related to generating stations controls system upgrades. *This item was deleted. 5. 8. The Board will consider a resolution authorizing the Director of Electric Utilities to execute a Professional Service Contract, RFQ# 7 120-17-ELP, by and between the City of Lubbock, acting by and through Lubbock Power& Light, and IEM Energy Consultants, for professional set-vices related to GT-3 engine evaluation and procurement and construction services Support, Cooke Generating Station. *This item was deleted. 5. 9. 'rhe Board will consider a resolution authorizing the Purchasing Manager to execute a purchase order, ITB# 7128-17-EUA, to Sherman + Reilly, Inc., for LP&L Fleet Cable Puller/Air Compressor. *This item was deleted. 3:00 P.M. CITY COUNCIL ADJOURNED There being no further business to come before Council, the meeting was adjourned. The July 18, 2017 Special City Council Meeting minutes were approved by the City Council on the 14th day of September, 2017. DANIEL M. POPE, MAYOR ATTEST: aeb cca Garza, City -Secretary Special City Council Meeting July 18,2017 Page 5 of 5 *This item was discussed, by the Board,without a quorum of Council Members present.