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Home My WebLink AboutMinutes - City Council - Special - 6/20/2017 f C I CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING June 20, 2017 9:30 A.M. The City Council of the City of Lubbock,Texas met in special session on the 20th of June,2017,at Lubbock Power& Light(LP&L), 1301 Broadway-2nd Floor Conference Room,Lubbock,Texas at 9:30 a.m. 9:35 A.M. CITY COUNCIL CONVENED Lubbock Power& Light(LP&L), 1301 Broadway-2nd Floor Conference Room, Lubbock,Texas Present: Mayor Daniel M. Pope; Mayor Pro Tem Latrelle Joy; Council Member Juan A. Chadis; Council Member Karen Gibson; City Secretary Rebecca Garza; City Attorney Chad Weaver; Assistant City Manager Scott Snider Absent: Council Member Jeff Griffith; Council Member Steve Massengale; Council Member Shelia Patterson Harris This was a meeting of the Electric Utility Board. A quorum of Council Members attended and participated in discussions during the meeting in which the board considered the following topics as 1 shown below. Nate: The Electric Utility Board addressed agenda items in the following order: •Executive Session •No quorum, of the City Council, was present far all other items. 1. EXECUTIVE SESSION The meeting was called into a closed session at 9:36 a.m. under the provisions of Section 551, Texas Government Code.The meeting recessed from Executive Session at 10:54 a.m. 1. 1. Hold an executive session in accordance with V.T.C.A. Government Cade §551.086 on the following competitive matters of Lubbock Power&Light: 1. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable casts, including forecasts of those casts,capital improvement plans for generation units,and generation unit operating characteristics and outage scheduling. 1. 1.2. Discuss and deliberate proposals and strategies related to plans, studies,and analyses for system improvements, generation additions, or sales(other than transmission and distribution system improvements inside the service area for which LP&L is the sole certificated retail provider). Special City Council Meeting June 20,2017 Page 2 of 4 1. 1.3. Discuss and deliberate bidding and pricing information for purchased power, generation and fuel, purchased power agreements, and related services and strategies. 1. 1.4. Discuss and deliberate customer billing,contract,and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. 1.2. Hold an executive session in accordance with V.T.C.A. Government Code §551.071 seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on a matter in which the duty of the attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code ((i) Project to Identify Issues Pertaining to Lubbock Power and Light Proposal to Become Part of the Electric Reliability Council of Texas, Public Utility Commission Docket No. 45633; and(ii)Electric transmission&distribution infrastructure projects). 1.3. Hold an executive session in accordance with the Texas Government Code, §551.072,to deliberate the purchase,exchange, lease, or value of real property(Substation Tract—Section 5, Block E,G, C,and S.F. RR Co. Survey). 1.4. Hold an executive session in accordance with V.T.C.A. Government Code §551.074 to deliberate the appointment,employment, evaluation,reassignment and duties of a public officer or employee (Director of Electric Utilities and General Counsel). 2. PUBLIC COMMENT- This period,of up to thirty minutes, is dedicated to citizen comments. Each citizen will have three minutes to speak.All comments must be limited to only those items posted on the Electric Utility Board agenda. Any citizen wishing to speak shall sign up on the citizen comment sheet on the day of the Electric Utility Board Meeting.The Electric Utility Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for citizen comment has not been exhausted,the Electric Utility Board may,at its discretion,open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines. *This item was deleted. 3. REGULAR AGENDA 3. 1. Presentation and discussion of the update/report by the Director of Electric Utilities,or his designee, regarding customer service, business center practices,procedures and policies,billing forms and procedures and LP&L staffing and performance. *This item was deleted. 3.2. Presentation and discussion of financial and capital statements, financing options, audits,and financial policies of Lubbock Power& Light relating to debt issuance issues, reserve account funding,cost allocation,revenue and expense projections, purchased power cost recovery factor, and customer metering, billing and service issues. *This item was deleted. Special City Council Meeting June 20,2017 Page 3 of 4 3.3. Discuss and the Board will take action on the Lubbock Power& Light Fiscal Year 2017-18 Operating Budget and Capital Program and make appropriate recommendations to the City Council of the City of Lubbock pursuant to §2.03.415(a)of the Code of Ordinances, City of Lubbock,Texas. *This item was deleted. 3.4. Discuss and the Board will take action on the Fiscal Year 2017-18 Electric Rate/Tariff Schedule and make appropriate recommendations to the City Council of the City of Lubbock pursuant to §2.03.415(a)of the Code of Ordinances, City of Lubbock,Texas. *This item was deleted. 3.5. The Board will consider a resolution authorizing the Director of Electric Utilities to execute that certain First Amendment to Professional Services Contract, by and between the City of Lubbock, acting by and through Lubbock Power& Light, and Parkhill, Smith &Cooper, Inc., for engineering services related to boring activities and electric transmission and distribution issues related to same. *This item was deleted. 4. CONSENT AGENDA 4. 1. The Board will consider a resolution approving the delegation of authority, and recommending adoption by the City Council of the delegation of authority,to the Director of Electric Utilities, to act for and on behalf of the City of Lubbock,to make offers to purchase,to contract for and to close transactions for real property and real property interests, related to electric transmission and distribution infrastructure expansion and improvement. *This item was deleted. 4.2. The Board will consider a resolution authorizing the Director of Electric Utilities to execute that certain Amendment to Government and Public Affairs Agreement,by and between the City of Lubbock,acting by and through Lubbock Power&Light("LP&L")and Hillco Partners, for the provision of professional government and public affairs related consulting services regarding LP&L's 2019 energy solution. *This item was deleted. 4.3. The Board will consider a resolution authorizing the Purchasing Manager to execute purchase orders,Texas Department of Information Resources Contract# DI R-SDD-195 1, to Dell Marketing LP for Servers, Software and Installation. *This item was deleted. Special City Council Meeting June 20,2017 Page 4 of 4 4. 4. The Board will consider a resolution authorizing the Purchasing Manager to execute a Purchase order, ITB-7126-17414.1`7, to (i) as concerns line item 1, Anixter Power SOlUti0uS; (ii) as concerns line items 2, 3 & 5, Texas Electric Cooperatives; and (iii) as concerns line items 4 & 6, Irby Utilities, for LP&I, Distribution Transformers. *This item was deleted. 4. 5. The Board will consider a resolution authorizing the Purchasing Manager to execute a purchase order. ITB-7129-17-E[.,D,, toTexas Electric Cooperatives, For LP&L 500 kCM Cable. *This item was deleted. 4. 6. The Board will consider at resolution authorizing the Purchasing Manager to execute a Purchase order, RFP9 7118-16-EUA, to Cooper Power Solutions For LP&L 1500kVA Network Transformer with 3000A Network"Transformer Protector. *This item was delete(]. 10:54 A.M. CITY COUNCIL ADJOURNED There bein,, no further business to come before Council, the rneetingwas ad OUrned. '['Ile Rine 20, 2017 Special City Council Meeting minutes were approved by the City Council on the 10th day of August, 2017. DANIEL N/T. POPE, MAYOR ATTEST: IZ'eb ~ca Garza, City Secreta 'I"his item was discussed,, by the Board, without a quorum Of'Council Members present.