HomeMy WebLinkAboutMinutes - City Council - Special - 5/16/2017 CITY OF LUBBOCK
SPECIAL CITY COUNCIL MEETING
May 16, 2017
11:00 A.M.
The City Council of the City of Lubbock,Texas met in special session on the 16th of May,2017,
at Lubbock Power& Light(LP&L), 1301 Broadway-2nd Floor Conference Room,Lubbock,
Texas at 11:00 a.m.
11:07 A.M. CITY COUNCIL CONVENED
Lubbock Power& Light(LP&L), 1301 Broadway-2nd Floor Conference
Room,Lubbock,Texas
Present: Mayor Daniel M. Pope; Mayor Pro Tem Latreile Joy; Council Member Juan A.
Chadis; Council Member Karen Gibson; Council Member Jeff Griffith; Council
Member Steve Massengale; City Secretary Rebecca Garza; City Attorney Chad
Weaver; Assistant City Manager Mark Yearwood
Absent: Council Member Shelia Patterson Harris
This was a meeting of the Electric Utility Board. A quorum of Council Members attended and
participated in discussions during the meeting in which the board considered the following topics as
shown below.
.Note, The Electric Utility Board addressed agenda items in the,fallowing order:
' 1.1; Executive Session; Public Comment; 4.1-4.3; 5,2; 5.1; and 5.3-5.4.
1. MINUTES
1. 1. The Board will approve the minutes from the Regular Electric Utility Board Meeting on April 18,
2017.
Motion by Dan Odom, seconded by Don Boatman to approve the minutes of the April 18,
2017 Regular Electric Utility Board meeting.
Vote: 6- 0 Motion carried by the Board
Other: Jane Henry(ABSENT)
Stephanie Hill (ABSENT)
James Tucker(ABSENT)
Jane Henry and Stephanie Hill,Electric Utility Board members, arrived in Executive Session.
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May 16,2017 Page 2 of 4
2. EXECUTIVE SESSION
This meeting was called into a closed session at 11:08 a.m. under the provisions of Section
551,Texas Government Code. The meeting was called back into a public session at 12:22
p.m.
2. 1. Hold an executive session in accordance with V.T.C.A. Government Code §551.086 on the
following competitive matters of Lubbock Power&Light:
2. 1. 1. Discuss and deliberate generation unit specific and portfolio fixed and variable costs,
including forecasts of those costs, capital improvement plans for generation units,and
generation unit operating characteristics and outage scheduling.
2. 1.2. Discuss and deliberate proposals and strategies related to plans, studies, and analyses for
system improvements,generation additions, or sales(other than transmission and
distribution system improvements inside the service area for which LP&L is the sole
certificated retail provider).
2. 1.3. Discuss and deliberate bidding and pricing information for purchased power, generation
and fuel,purchased power agreements,and related services and strategies.
2. 1.3. 1. Discuss and the Board will take possible action related to power generation.
(EUB Resolution No. 2017-R00034)
2. 1.4. Discuss and deliberate customer billing,contract,and usage information, electric power
pricing information, system load characteristics, and electric power marketing analyses and
strategies.
2.2. Hold an executive session in accordance with V.T.C.A. Government Code §551.071 seeking the
advice of its legal counsel about pending or contemplated litigation or settlement offers and hold
a consultation with the attorney on a matter in which the duty of the attorney under the Texas
Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551
of the Texas Government Code ((i) Project to Identify Issues Pertaining to Lubbock Power and
Light Proposal to Become Part of the Electric Reliability Council of Texas,Public Utility
Commission Docket No. 45633; (ii)Legal issues related to mobile substation rental;and(iii)
Texas Commission on Environmental Quality Comprehensive Compliance Investigation,Cooke
Generating Station, Permit Number WQ 000 1895000).
2.3. Hold an executive session in accordance with V.T.C.A. Government Code §551.074 to deliberate
the appointment, employment, evaluation,reassignment and duties of a public officer or
employee (Director of Electric Utilities and General Counsel).
3. PUBLIC COMMENT-This period, of up to thirty minutes, is dedicated to citizen comments.
Each citizen will have three minutes to speak. All comments must be limited to only those items
posted on the Electric Utility Board agenda.Any citizen wishing to speak shall sign up on the
citizen comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility
Board shall follow the order of citizens wishing to speak as listed on the sign-up sheet. If
everyone who signed up to speak has been given an opportunity to speak and the thirty minutes
designated for citizen comment has not been exhausted,the Electric Utility Board may,at its
discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to
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May 16,2017 Page 3 of 4
all the same procedures and guidelines.
No one appeared to speak.
4. REGULAR AGENDA
4. 1. Presentation and discussion of the update/report by the Director of Electric Utilities, or his
designee,regarding customer service, business center practices, procedures and policies, billing
forms and procedures and LP&L staffing and performance.
David McCalla, Director of Electric Utilities/CEO for LP&L, gave a presentation and answered
questions from the Board.
4.2. Presentation and discussion of financial and capital statements, financing options,audits,and
financial policies of Lubbock Power&Light relating to debt issuance issues, reserve account
funding,cost allocation,revenue and expense projections, purchased power cost recovery factor,
and customer metering,billing and service issues.
Andy Bumham, Assistant Director of Electric Utilities, gave a presentation and answered
questions from the Board.
4.3. Presentation and discussion of the FY2017-201 8 Draft Operating Budget and Capital Program
and Rate Schedule/Tariff.
Andy Burcham, Assistant Director of Electric Utilities, gave a presentation and answered
questions from the Board.
5. CONSENT AGENDA
Motion by Jerry Bell, seconded by Jane Henry to approve items 5.1; and 5.3-5.4.
Vote-. 8-0 Motion carried by the Board
Other: James Tucker(ABSENT)
5. 1. EUB Resolution No.2017-1100035, an EUB resolution authorizing the Director of Electric
Utilities to execute that certain Agreed Order, by and between the City of Lubbock,acting by and
through Lubbock Power& Light and the Texas Commission on Environmental Quality,Docket
No.2017-0015-IWD-E; Cooke Generating Station Evaporation Pond.
5.2. EUB, Resolution No.2017-R00036, an EUB resolution authorizing the Director of Electric
Utilities to execute that certain(i)General Services Agreement;and(ii)Addendum to General
Services Agreement,each by and between the City of Lubbock, acting by and through Lubbock
Power& Light,and Zachry Industrial, Inc.,related to mobile substation rental and services
related thereto.
Richard Casner, General Counsel for Lubbock Power&Light; and David McCalla, Director of
Electric Utilities/CEO for LP&L, gave comments and answered questions from the Board.
Motion by Don Boatman, seconded by Stephanie Hill to approve items 5.2.
Special City Coiiiicil Meeting
May 16,2017 ['age 4 of 4
Vote: 7 - 0 Motion carried by the Board
Other: James Tucker (ABSENT)
Jerry Bell (RECUSE)
5. 3. EUB Resolution No. 2017-R00037, an EUB resolution rejecting
jecting aII (IL10tes regarding Request for
Quotes #17-7060-ELD, related to the acquisition ol'a 30 MVA Mobile Substation.
5. 4. EUB Resolution No. 2017-R00038, an EUB resolution authorizing the Director ol'E"Iectric
Utilities to execute the Addendurn No. 2, by and between GI, Noble Denton, Inc. and the City of'
Lubbock, acting by and through Lubbock Power& Light, amending to that certain Software
License Agreement, dated on or about July 31, 2008, related to GIS data software licenses and
services related thereto.
2:12 P.M. crry COUNCIL ADJOURNED
There being no further business to come before Council, the was a
rneetingL-� dJ 01.11-11CCI.
The May 16, 2017 Special City Council Meeting minutes were approved by the City Council oil the 10th
day of"August, 2017.
DANIF"L M. DOPE, MAYO 1Z
AYFEST:
ia
Reb ca Garza,--City' Secretary(',�