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HomeMy WebLinkAboutMinutes - City Council - Special - 1/31/2006CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING January 31, 2006 8:30 A. M. The City Council of the City of Lubbock, Texas met in special session on the 31st day of January, 2006, in the City Council Chambers, first floor, City Hall, 1625 13th Street, Lubbock, Texas at 8:30 A. M. 8:30 A. M. CITY COUNCIL CONVENED City Council Chambers, 1625 13th Street, Lubbock, Texas Present: Mayor Marc McDougal, Mayor Pro Tem Tom Martin, Council Member Gary 0. Boren, Council Member Linda DeLeon, Council Member Jim Gilbreath, Council Member Phyllis Jones, Council Member Floyd Price Absent: No one Mayor Pro Tem Martin called the meeting to order at 8:30 A. M. Invocation by Council Member Price. Pledge of Allegiance to the Flags. Pledge of Allegiance was given in unison by those in the City Council Chambers to both the United States flag and the Texas flag. 1. REGULAR AGENDA Bill Howerton, Community Development Director, gave Council an overview of the Utility Assistance Programs. Howerton, along with Nancy Haney, Executive Director of Community Development, and Joe Rangel, Neighborhood Service Specialist, answered questions from Council. 1.1. Ordinance No. 2006-00008 amendment #9 amending the FY 2005-06 budget respecting the General Fund, Parks Capital Projects Fund, Hotel/Motel Tax Fund, and LP&L Fund and receiving budget for Civic Lubbock, Inc. ORDINANCE NO.2006-00008 AN ORDINANCE AMENDING THE FY 2005-06 BUDGET FOR MUNICIPAL PURPOSES RESPECTING THE 1) GENERAL FUND, 2) PARKS CAPITAL PROJECTS FUND, 3) HOTEL/MOTEL TAX FUND, 4) LP & L FUND; AND 5) RECEIVING BUDGET OF CIVIC LUBBOCK, INC. (AMENDMENT #9) 1. Reclassify six police officer positions in the Patrol Division to three sergeants and three corporals. Additional command staff will address the additional supervisory needs related to the increase in patrol officers over the last two years. This is a reclassification of existing positions; no additional positions are added at this time. 2. Amend the adopted FY 2005-06 through FY 2010-11 Capital Improvement Program (CIP) with the following changes: a. Close CIP Project #91166 "New Park — South West Lubbock/Soccer Phase I", and transfer the $1,104,270 remaining appropriation to CIP Project #91197 "Girls Fastpitch Softball Complex"; b. Close CIP Project #91164 "Midwest Little League", and transfer the $1,626,111 remaining appropriation to CIP Project #91197 "Girls Fastpitch Softball Complex"; c. Amend the Scope of CIP Project #91197 "Girls Fastpitch Softball Complex" to reflect the construction of three girls fastpitch softball quads and one little league baseball quad, with related amenities as funding allows; d. Establish a new CIP Project for the construction of a three field complex for the Southwest Little League and related amenities as Special City Council Meeting January 31, 2006 Page 94 funding allows and to appropriate $2.5 million of FY 2006 Certificates of Obligation for this purpose; and e. Establish a new CIP Project for the construction of a three field complex for the Northwest Little League and related amenities as funding allows and to appropriate $2.5 million of FY 2006 Certificates of Obligation for this purpose. To included in the scope of the project necessary infrastructure improvements as part of the land acquisition. 3. Transfer $175,000 to the Hotel/Motel Fund from General Fund balance and to appropriate and designate in the Hotel/Motel Fund $175,000 for the 2006 Lubbock Music Festival. 4. Receive the FY 2005-06 Civic Lubbock Budget as adopted by the Civic Lubbock Inc. Board of Directors and to adjust General Fund revenue estimates accordingly, and appropriate $182,605 of General Fund Balance to offset reduced revenue estimates. 5. Revise full-time staffing in the LP&L Fund Budget. Specific information regarding this amendment is competitive information protected under 552.133 of the Texas Government Code. 6. Appropriate $30,000 in the General Fund for the utility assistance program, funded through an estimated increase of franchise fees with estimated revenue to be increased accordingly. Staff recommended approval of budget amendment #9. Motion was made by Council Member Price, seconded by Council Member DeLeon to pass on second and final reading Ordinance No. 2006-00008 as recommended by staff. Motion carried: 7 Ayes, 0 Nays. 1.2. Resolution No. 2006-R0051 authorizing the Mayor to execute a contract by and between the City of Lubbock and Catholic Family Services for the Emergency Utility Assistance Program. RESOLUTION NO.2006-R0051 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Agreement, by and between the City of Lubbock and Catholic Family Services for the Emergency Utility Assistance Program, and all related documents. Said contract is incorporated in this Resolution and is available for review in the City Secretary's office, as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 3 1 " day of January, 2006. /S/ MARC MCDOUGAL MARC MCDOUGAL, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Bill Howerton, Jr. Bill Howerton, Jr., Community Development Director APPROVED AS TO FORM: /s/ Amy Sims Amy Sims, Assistant City Attorney 01 Special City Council Meeting January 31, 2006 Page 95 A copy of the contract is filed with Resolution No. 2006-R00`> 1. Grantee: Catholic Family Services Program: Emergency Utility Assistance Program Funding Source: General Fund Franchise Fees Use of Funds: Provide funds to low -to -moderate income persons to assist with utility bills. Amount: $15,000 FISCAL IMPACT The $15,000 is funded through an estimated increase of franchise fees in the General Fund, which is reflected in budget amendment #9. Staff recommended approval of contract. Motion was made by Council Member Price, seconded by Council Member DeLeon to pass Resolution No. 2006-R0051 as recommended by staff. Motion carried: 7 Ayes, 0 Nays. 1.3. Resolution No. 2006-R0052 authorizing the Mayor to execute a contract by and between the City of Lubbock and Lutheran Social Services for the Emergency Utility Assistance Program. RESOLUTION NO.2006-R0052 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Agreement, by and between the City of Lubbock and Lutheran Social Services for the Emergency Utility Assistance Program, and all related documents. Said contract is incorporated in this Resolution and is available for review in the City Secretary's office, as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 31 s` day of January, 2006. /S/ MARC MCDOUGAL MARC MCDOUGAL, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Bill Howerton, Jr. Bill Howerton, Jr., Community Development Director APPROVED AS TO FORM: /s/ Amy Sims Amy Sims, Assistant City Attorney A copy of the contract is filed with Resolution No. 2006-R0052. Grantee: Lutheran Social Services Program: Emergency Utility Assistance Program Funding Source: General Fund Franchise Fees Use of Funds: Provide funds to low -to -moderate income persons to assist with utility bills. 95 Special City Council Meeting January 31, 2006 Page 96 Amount: $15,000 FISCAL IMPACT The $15,000 is funded through an estimated increase of franchise fees in the General Fund, which is reflected in budget amendment #9. Staff recommended approval of contract. Motion was made by Council Member Price, seconded by Council Member DeLeon to pass Resolution No. 2006-R0052 as recommended by staff. Motion carried: 7 Ayes, 0 Nays. 1.4. Resolution No. 2006-R0053 authorizing and directing the Mayor to execute the contract between City Of Lubbock Community Development Department and Texas Department of Housing and Community Affairs (TDHCA) for the Comprehensive Energy Assistance Program and all related documents. RESOLUTION NO.2006-R0053 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract, by and between the City of Lubbock and Texas Department of Housing and Community Affairs for the Comprehensive Energy Assistance Program, and all related documents. Said contract is incorporated in this Resolution and is available for review in the City Secretary's office, as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 31 st day of January, 2006. /S/ MARC MCDOUGAL MARC MCDOUGAL, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Bill Howerton, Jr. Bill Howerton, Jr., Community Development Director APPROVED AS TO FORM: /s/ Amy Sims Amy Sims, Assistant City Attorney A copy of the contract is filed with Resolution No. 2006-R0053. This contract provides for the renewal of a grant that funds utility assistance to low-income persons and the repair or replacement of inefficient appliances; including heating/cooling systems, water heaters and refrigerators. Components of the grant program are the Elderly/Disabled Program, the Energy Crisis Program, the Co -pay Program and the Heating/Cooling Program. FISCAL IMPACT The source of funding for this contract is a pass -through grant from TDHCA in the amount of $383,664. The funds used are State funds from the Comprehensive Energy Assistance Program. The maximum to be allocated to this project is $383,664. .o Special City Council Meeting January 31, 2006 Page 97 Motion was made by Council Member Price, seconded by Council Member DeLeon to pass Resolution No. 2006-R0053 as recommended by staff. Motion carried: 7 Ayes, 0 Nays. 1.5. Resolution No. 2006-R0054 authorizing and directing the Mayor to execute the contract between the City of Lubbock Community Development Department and Texas Department of Housing and Community Affairs for the SPS Weatherization Assistance Program (WAP) and all related documents. RESOLUTION NO.2006-R0054 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract, by and between the City of Lubbock and Texas Department of Housing and Community Affairs for the Southwestern Public Service Company's Low -Income Weatherization Assistance Program, and all related documents. Said contract is incorporated in this resolution and is available for review in the City Secretary's office, as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council. this 31 st day of January, 2006. /S/ MARC MCDOUGAL MARC MCDOUGAL, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Bill Howerton, Jr. Bill Howerton, Jr., Community Development Director APPROVED AS TO FORM: /s/ Amy Sims Amy Sims, Assistant City Attorney A copy of the contract is filed with Resolution No. 2006-R0054. This contract provides for the renewal of a grant that funds the testing, and possible rehabilitation, if it is determined that some minor rehabilitation such as insulation, calking, replacing doors or windows would increase the energy efficiency of the home. The program also allows for replacement of refrigerators. Weatherization consists of several different sources. The source for this contract is through SPS in the amount of $26,350. FISCAL IMPACT The funds used are State funds from the SPS Weatherization Assistance Program. The maximum to be allocated to this project is $26,350. Motion was made by Council Member Price, seconded by Council Member DeLeon to pass Resolution No. 2006-R0054 as recommended by staff. Motion carried: 7 Ayes, 0 Nays. 1.6. Resolution No. 2006-R0055 authorizing and directing the Mayor to execute the contract between the City of Lubbock Community Development Department and Texas Department of Housing and Community Affairs (TDHCA) for the Community Services Block Grant and all related documents. 97 Special City Council Meeting January 31, 2006 Page 98 RESOLUTION NO.2006-R0055 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract, by and between the City of Lubbock and Texas Department of Housing and Community Affairs for the Community Services Block Grant, and all related documents. Said contract is incorporated in this resolution and is available for review in the City Secretary's office, as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 31 st day of January, 2006. /S/ MARC MCDOUGAL MARC MCDOUGAL, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Bill Howerton, Jr. Bill Howerton, Jr., Community Development Director APPROVED AS TO FORM: /s/ Amy Sims Amy Sims, Assistant City Attorney A copy of the contract is filed with Resolution No. 2006-R0055. This contract provides for the renewal of a grant that provides assistance to local communities to reduce poverty, revitalize low-income communities, and empower low-income families and individuals to become self-sufficient. The source for this contract is a pass -through grant award from TDHCA in the amount of $194,420. Currently the state has released $41,427. As the year proceeds, the state will continue to release more funds until the total is released. FISCAL IMPACT The funds used are State funds from the Community Services Block Grant. The maximum to be allocated to this project is $41,427. . Motion was made by Council Member Price, seconded by Council Member DeLeon to pass Resolution No. 2006-R0055 as recommended by staff. Motion carried: 7 Ayes, 0 Nays. 1.7. Resolution No. 2006-R0056 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock an amendment to a Community Development Funding Contract and all related documents between the City of Lubbock and Catholic Family Services from the Comprehensive Energy Assistance Program (CEAP). RESOLUTION NO.2006-R0056 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, an Amendment to a Community Development Funding Contract, by and between the City of Lubbock and Catholic Family Services for the Comprehensive Energy Assistance Program Co -Pay, and all related documents. Said contract is incorporated in this Resolution and is available for review in the City Secretary's office, as if fully set forth herein and shall be included in the minutes of the City Council. .• Special City Council Meeting January 31, 2006 Page 99 Passed by the City Council this 31 st day of January, 2006. /S/ MARC MCDOUGAL MARC MCDOUGAL, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Bill Howerton, Jr. Bill Howerton, Jr., Community Development Director APPROVED AS TO FORM: /s/ Amy Sims Amy Sims, Assistant City Attorney A copy of the contract is filed with Resolution No. 2006-R0056. Grantee: Catholic Family Services Program: Co -Pay Utility Assistance Funding Source: 2006 Comprehensive Energy Assistance Program. Use of Funds: Provide funds to low-income persons to assist with utility bills and to assist them in becoming energy self-sufficient. Utility payments are based on graduated scale system starting with 100% of the current bill and then payments are made in a declining percentage with the client paying the other portion. Program geared toward households that are working or that are in higher education, must have some income to pay their portion of the co - pay. This is a Case Management program and other requirements must be met. Amount: $67,780 CEAP funds. Terms: From January 1, 2006 to December 31, 2006. FISCAL IMPACT The funds used are State funds from the Comprehensive Energy Assistance Program. The maximum to be allocated to this project is $67,780. Funding for this project was approved by the Community Development Services Board at the December 7, 2005 meeting. Motion was made by Council Member Price, seconded by Council Member DeLeon to pass Resolution No. 2006-R0056 as recommended by staff. Motion carried: 7 Ayes, 0 Nays. 1.8. Resolution No. 2006-R0057 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock an amendment to a Community Development Funding Contract and all related documents between the City of Lubbock and Social Services of the South from the Comprehensive Energy Assistance Program (LEAP) and Community Services Block Grant (CSBG). RESOLUTION NO. 2006-R0057 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, an Amendment to a Community Development Funding Contract, by and between the City of Lubbock and Lutheran Social Services of the South for the Community Services Block Grant and the Comprehensive Energy Assistance Program Elderly/Disabled, Energy Crisis, and all .. Special City Council Meeting January 31, 2006 Page 100 related documents. Said contract is incorporated in this Resolution and is available for review in the City Secretary's office, as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 31" day of January, 2006. /S/ MARC MCDOUGAL MARC MCDOUGAL, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Bill Howerton Jr. Bill Howerton, Jr., Community Development Director APPROVED AS TO FORM: /s/ Amy Sims Amy Sims, Assistant City Attorney A copy of the contract is filed with Resolution No. 2006-R0057. Grantee: Lutheran Social Services of the South Program: Elderly/Disabled and Energy Crisis Utility Assistance Funding Source: 2006 Comprehensive Energy Assistance Program and Community Services Bock Grant. Use of Funds: Provide Utility assistance to qualified low-income persons and families. Elderly households are defined as households with at least one member who is age 60 or above. Disabled households are defined as households with at least one member age 18 or older who is disabled receiving social security, SSI or a doctor's statement indicating a disability lasting 12 months or longer. Energy Crisis is defined as weather related with each billing cycle meeting the requirement of at least five days in which the temperature was 32 degrees or below during cold weather months. During hot weather months the requirement is at least five days in the billing cycle in which the temperature was 95 degrees or higher. Amount: $160,685 CEAP, $10,000 CSBG Terms: From January 1, 2006 to December 31, 2006. FISCAL IMPACT The funds used are State funds from the Comprehensive Energy Assistance Program and Community Services Block Grant. The maximum to be allocated to this project is $170,685. Funding for this project was approved by the Community Development Services Board at the December 7, 2005 meeting. Motion was made by Council Member Price, seconded by Council Member DeLeon to pass Resolution No. 2006-R0057 as recommended by staff. Motion carried: 7 Ayes, 0 Nays. 1.9. Resolution No. 2006-R0058 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock an amendment to a Community Development Funding Contract and all related documents between the City of Lubbock and Life Run Independent Living from the 100 Special City Council Meeting January 31, 2006 Page 101 Comprehensive Energy Assistance Program (CEAP) and Community Services Block Grant (CSBG). RESOLUTION NO. 2006-R0058 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, an Amendment to a Community Development Funding Contract, by and between the City of Lubbock and LIFE Run Centers for the Community Services Block Grant and the Comprehensive Energy Assistance Program Elderly/Disabled, and all related documents. Said contract is incorporated in this Resolution and is available for review in the City Secretary's office, as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 31" day of January, 2006. /S/ MARC MCDOUGAL MARC MCDOUGAL, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Bill Howerton Jr. Bill Howerton, Jr., Community Development Director APPROVED AS TO FORM: /s/ Amy Sims Amy Sims, Assistant City Attorney A copy of the contract is filed with Resolution No. 2006-R0058. Grantee: Life Run Independent Living Program: Elderly/Disabled Utility Assistance Funding Source: 2006 Comprehensive Energy Assistance Program and Community Services Bock Grant. Use of Funds: Provide Utility assistance to qualified low-income persons and families. Elderly households are defined as households with at least one member who is age 60 or above. Disabled households are defined as households with at least one member age 18 or older who is disabled receiving social security, SSI or a doctor's statement indicating a disability lasting 12 months or longer. Amount: $40,000 CEAP, $2,500 CSBG Terms: From January 1, 2006 to December 31, 2006. FISCAL IMPACT The funds used are State funds from the Comprehensive Energy Assistance Program and Community Services Block Grant. The maximum to be allocated to this project is $42,500. Funding for this project was approved by the Community Development Services Board at the December 7, 2005 meeting. Special City Council Meeting January 31, 2006 Page 102 Motion was made by Council Member Price, seconded by Council Member DeLeon to pass Resolution No. 2006-R0058 as recommended by staff. Motion carried: 7 Ayes, 0 Nays. 102 Special City Council Meeting January 31, 2006 Page103 1.10. Resolution No. 2006-R0059 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock an amendment to a Community Development Funding Contract and all related documents between the City of Lubbock and Catholic Family Services from the Community Service Block Grant. RESOLUTION NO.2006-R0059 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, an Amendment to a Community Development Funding Contract, by and between the City of Lubbock and Catholic Family Services for the Community Services Block Grant Self Sufficiency Program, and all related documents. Said contract is incorporated in this Resolution and is available for review in the City Secretary's office, as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 31 st day of January, 2006. /S/ MARC MCDOUGAL MARC MCDOUGAL, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Bill Howerton, Jr. Bill Howerton, Jr., Community Development Director APPROVED AS TO FORM: /s/ Amy Sims Amy Sims, Assistant City Attorney A copy of the contract is filed with Resolution No. 2006-R0059. Grantee: Catholic Family Services Program: Self -Sufficiency Program Funding Source: 2006 Community Service Block Grant Use of Funds: Self -Sufficiency- Provide assistance to single parents to transition them out of poverty. This is a Case Management higher education program that assist with direct services and support services to remove all barriers that might prevent household from becoming self-sufficient. Amount: $141,854 CSBG Terms: From January 1, 2006 to December 31, 2006 FISCAL IMPACT The funds used are State funds from the Community Services Block Grant. The maximum to be allocated to this project is $141,854. Funding for this project was approved by the Community Development Services Board at the December 7, 2005 meeting. Motion was made by Council Member Price, seconded by Council Member DeLeon to pass Resolution No. 2006-R0059 as recommended by staff. Motion carried: 7 Ayes, 0 Nays. 103 Special City Council Meeting January 31, 2006 Page 104 2. EXECUTIVE SESSION Mayor McDougal stated: "City Council will hold an Executive Session today for the purpose of consulting with the City Staff with respect to personnel matters, as provided by Subchapter D of Chapter 551 of the Government Code, the Open Meetings Law." 8:55 A. M. CITY COUNCIL RECESSED TO EXECUTIVE SESSION City Council/City Manager's Conference Room All council members were present. 2.1. Hold an executive session in accordance with V.T.C.A Government Code, Section 551.074 (a)(1), to discuss personnel matters (City Attorney, City Manager, City Secretary) and take appropriate action. 9:50 A. M. CITY COUNCIL SPECIAL MEETING RECONVENED Motion was made by Mayor Pro Tem Martin, seconded by Council Member Gilbreath to transfer the duties of the City Council office and the Public Information Office from the City Secretary to the City Manager, effective immediately. Motion carried: 5 Ayes, 0 Nays. Council Member DeLeon was away from the dais. Council Member Price was leaving the dais. 9:52 A. M. COUNCIL ADJOURNED There being no further business to come before Council, Mayor McDougal adjourned the meeting. Read and approved this 26th day of January, 2007. /S/ MARC MCDOUGAL MARC MCDOUGAL, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary 104