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HomeMy WebLinkAboutMinutes - City Council - Special - 11/24/2003CITY OF LUBBOCK SPECIAL CITY COUNCIL MEETING NOVEMBER 24, 2003 12:00 P. M. The City Council of the City of Lubbock, Texas met in special session on the 24th day of November, 2003, in the City Council Chambers, first floor, City Hall, 1625 13th Street, Lubbock, Texas at 12:60 P. M. 12:10 P. M. CITY COUNCIL CONVENED City Council Chambers, 1625 13th Street, Lubbock, Texas Present: Mayor Marc McDougal, Mayor Pro Tem Victor Hernandez, Council Member Gary O. Boren, Council Member Jim Gilbreath, Council Member Tom Martin, Council Member Frank W. Morrison, Council Member T.J. Patterson Absent: No one Invocation by Council Member T. J. Patterson Pledge of Allegiance was given in unison by those in the City Council Chambers to both the United States flag and the Texas flag. ( 1.) Resolution No. 2003-R0528; Resolution No. 2003-R0529; Resolution No. 2003-R0530; Resolution No. 2003-R0531; and Resolution No. 2003-RO532 authorizing the Mayor to execute any and all group health insurance contracts approved by the City Council on October 23, 2003 with ICON Benefit Administrators, HealthSmart Preferred Care II, L.P., Q-Elements, Systemed, and Pan American Life Insurance Company. RESOLUTION NO.2003-RO528 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to accept for and on behalf of the City of Lubbock the Pan-American Life Insurance -- Company Schedule of Excess Loss Insurance, which is an excess loss insurance policy for the City of Lubbock. Such policy is attached hereto, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 24th day of November, 2003. /S/ MARC MCDOUGAL Marc McDougal, Mayor ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ William de Haas William de Haas Contract Manager APPROVED AS TO FORM: /s/ Matthew L. Wade Matthew L. Wade Natural Resources Attorney Special City Council Meeting November 24, 2003 Page 548 RESOLUTION NO.2003-RO529 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, by and between the City of Lubbock and Systemed, L.L.C., a subsidiary of Medco Health Solutions, a Prescription Drug Program Agreement for Systemed, L.L.C. to provide a prescription drug benefits program and all related documents, and take appropriate action. Said Prescription Drug Program Agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 24th day of November, 2003. /s/ MARC MCDOUGAL MARC McDOUGAL, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ William de Haas William De Haas, Contract Manager APPROVED AS TO FORM: /s/ Matt L. Wade Matthew L. Wade, Natural Resources Attorney RESOLUTION NO.2003-RO530 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, by and between the City of Lubbock and HealthSmart Preferred Care, II L.P., a Client Service Agreement for HealthSmart Preferred Care II, L.P. to negotiate discount arrangements with healthcare providers and all related documents, and take appropriate action. Said Client Service Agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. 548 Special City Council Meeting November 24, 2003 Page 549 Passed by the City Council this 24th day of November, 2003. /S/ MARC MCDOUGAL MARC McDOUGAL, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ William de Haas William De Haas, Contract Manager APPROVED AS TO FORM: /s/ Matthew L. Wade Matthew L. Wade, Natural Resources Attorney RESOLUTION NO. 2003-RO531 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, by and between the City of Lubbock and Q-elements, L.P., a Services Agreement for Q-elements, L.P. to provide Care Management Services and all related documents, and take appropriate action. Said Service Agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 24th day of November, 2003. /S/ MARC MCDOUGAL MARC McDOUGAL, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ William de Haas William De Haas, Contract Manager APPROVED AS TO FORM: /s/ Matthew L. Wade Matthew L. Wade, Natural Resources Attorney RESOLUTION NO. 2003-RO532 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, by and between the City of Lubbock and ICON Benefit Administrators II, L.P., an Administrative Services Agreement for ICON Benefit Administrators II, L.P. to provide certain administrative services and all related documents, and take appropriate action. Said Administrative Services Agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. 549 Special City Council Meeting November 24, 2003 Page 550 Passed by the City Council this 24th day of November, 2003. /S/ MARC MCDOUGAL MARC McDOUGAL, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ William de Haas William De Haas, Contract Manager APPROVED AS TO FORM: /s/ Matthew L. Wade Matthew L. Wade, Natural Resources Attorney A Request for Proposal (RFP) for the health insurance program and flex administration was distributed in August 2003. A committee of staff members, a retired City employee, and citizens reviewed the responses to the RFP. On October 23, 2003, the Committee presented the results of that process to the City Council. Based on the criteria in the RFP, three proposals, the Blue Cross Blue Shield of Texas Minimum Premium Contract, the Blue Cross Blue Shield of Texas Administrative Services Only Agreement (ASO), and ICON Benefit Administrators, ASO, were given serious consideration. Council was advised of the differences between the Minimum Premium Contract and the ASO contract, and the risks to the City under each contract. Council was advised of the differences between the network discounts provided by Blue Cross and ICON. ICON guaranteed that Covenant Health Systems would provide the City of Lubbock the same discounts as the City now enjoys with Blue Cross. Council expressed two concerns: UMC did not match the Blue Cross discounts, and the NorthStar Surgery Center is not included in either vendor's network. On a four to two vote, Council awarded the contract to ICON Benefit Administrators. Council directed staff to secure a contract with ICON Benefit Administrators and HealthSmart Preferred Care II, L.P., to assure the same discounts currently given by Blue Cross Blue Shield of Texas will still apply and that such discounts will be applicable to services provided by Covenant Health Systems, University Medical Center, Highland Hospital, NorthStar Surgical Center, and the Heart Hospital. FISCAL IMPACT: A total of $14,574,163 was appropriated from the health insurance fund. The plan cost is $15,700,000 for this proposal; which may require a budget amendment at revised. Staff recommended approval of this resolution. Quincy White, Assistant City Manager and Matt Wade, Assistant City Attorney, gave staff comments. Mr. White stated that if Council did not pass the resolutions today, timing would still allow the completion of the contracts before the first of the year. However, he also stated if the resolutions were not passed today, it would be difficult to go forth with canceling Blue Cross Blue Shield and he would need direction. Mr. White recognized Lou Moore, Scott Snider, Bill de Haas and Matt Wade for their work on this matter. 550 Special City Council Meeting November 24, 2003 Page 551 He also recognized Ted Parker, Chair of ICON and Clay Timmons, Regional Vice President of Sales with HealthSmart, who spoke concerning the contracts. Gwen Stafford, UMC also gave comments. Motion was made by Council Member Morrison, seconded by Council Member Martin to pass Resolution No. 2003-R0528; Resolution No. 2003-R0529; Resolution No. 2003-R0530; Resolution No. 2003-R0531; Resolution No. 2003-R0532 as recommended by staff. Motion carried: 4 Yeas, 2 Nays. Mayor Pro Tern Hernandez and Council Member Patterson voted Nay. Council Member Boren recused himself. EXECUTIVE SESSION Mayor McDougal stated: "City Council will hold an Executive Session today for the purpose of consulting with the City Staff with respect to pending or contemplated litigation, the purchase, exchange, lease or value of real property, personnel, and the City of Lubbock's relationship with and membership in the West Texas Municipal Power Agency as provided by Subchapter D of Chapter 551 of the Government Code, the Open Meetings Law." 12:50 P. M. CITY COUNCIL RECESSED TO EXECUTIVE SESSION City Council/City Manager's Conference Room All council members were present. (2.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.071(1)(A), to discuss pending or contemplated litigation (Information Technology). (3.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.072, to deliberate the purchase, exchange, lease, or value of real property (Water Utilities). (4.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.074(a)(1), to discuss personnel matters (City Manager's Evaluation) and take appropriate action. (5.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.086, to discuss and deliberate a competitive matter regarding the strategies, goals, funding, and strategic purpose of the City of Lubbock's relationship with and membership in the West Texas Municipal Power Agency. 2:10 P. M. CITY COUNCIL SPECIAL MEETING RECONVENED City Council Chambers 551 Special City Council Meeting November 24, 2003 Page 552 2:10 P. M. COUNCIL ADJOURNED There being no further business to come before Council, Council Member Martin made a motion to adjourn; Council Member Patterson seconded the motion. Motion carried. n n r\ Read and approved this ,� l day of 1�(, , 2005. 552