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HomeMy WebLinkAboutMinutes - City Council - Regular - 11/11/1999CITY OF LUBBOCK REGULAR CITY COUNCIL MEETING November 11, 1999 7:30 A. M. The City Council of the City of Lubbock, Texas met in regular session on the 111h day of November, 1999, in the City Council Chambers, first floor, City Hall, 1625 13th Street, Lubbock, Texas at 7:30 A. M. 7:34 A. M. CITY COUNCIL CONVENED City Council Chambers, 1625 13th Street, Lubbock, Texas Present: Mayor Windy Sitton, Mayor Pro Tem Max Ince, Councilmember Marc McDougal, Councilmember David Nelson, Councilmember T.J. Patterson CITIZEN COMMENTS No citizens appeared to express comments to the Council. EXECUTIVE SESSION Mayor Sitton stated the Council would hold an executive session in accordance with the V.T.C.A. Government Code, Section 551 to discuss personnel matters (City Manager); pending or contemplated litigation (Police Department); personnel matters regarding duties, responsibilities, and/or appointments (Board of Electrical Examiners); and to deliberate the purchase, exchange, lease, or value of real property (Fire Department). 7:40 A. M. CITY COUNCIL RECESSED TO EXECUTIVE SESSION City Council/City Manager's Conference Room All council members were present. ( 1•) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.074(a)(1) to discuss personnel matters (City Manager). (2•) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.071(1)(A) to discuss pending or contemplated litigation (Police Department). (3•) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.074(a)(1) to discuss personnel matters regarding duties, responsibilities, and/or appointments to: Board of Electrical Examiners ( 3A.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.072 to deliberate the purchase, exchange, lease, or value of real property (Fire Department). 9:37 A. M. CITY COUNCIL WORK SESSION CONVENED Committee Room 103 All council members were present. City Council Meeting November 11, 1999 Page 404 The mayor welcomed citizens Rusty Maddox, Star Scout of Boy Scout Troup 36, who is working towards earning his Communication in Community badge, and Lucia Barbato, who has recently moved to Lubbock from California, and whose husband is a professor at Texas Tech University. ( 4.) Update on current status of the City of Lubbock's Geographic Information System (GIS) by Sharlett Chowning, Information Technology Manager, and Sally Abbe, GIS Coordinator. The City's Geographic Information System began in 1991. The first phase of producing base maps has been completed. Integration of the mapping function with the volumes of data stored in the City has begun. This project has crossed not only divisions within the City government but it also includes other government entities including Lubbock Emergency Communication District and Lubbock Central Appraisal District. The possible implementations of the GIS are boundless. This presentation demonstrated some of these uses. 10:20 A. M. WORK SESSION RECESSED 10:32 A. M. CITY COUNCIL REGULAR MEETING RECONVENED City Council Chambers Present: Mayor Windy Sitton, Mayor Pro Tem Max Ince, Councilmember Alex "Ty" Cooke, Councilmember Victor Hernandez, Councilmember Marc McDougal, Councilmember David Nelson, Councilmember T. J. Patterson; Bob Cass, City Manager; Anita Burgess, City Attorney; and Kaythie Darnell, City Secretary Absent: None. Mayor Sitton called the meeting to order at 10:32 A. M. ( 5,) Dr. Cleve Haley, Pastor of Oakwood Baptist Church, gave the invocation. ( 6,) Pledge of Allegiance was given in unison by those in the City Council Chambers. BOARD APPOINTMENTS RECOGNITION Lubbock Arts Alliance, Inc./Grants Review Committee Received by: Jane Prince Jones Lubbock Housing Finance Corporation Board of Directors Received by: Max Ince Harry Stokley CITIZEN APPEARANCES ( 7,) Presentation of a special recognition to representatives from the Direct Support Motor Transport Company B of the Navy Marine Corps Reserve Center of Lubbock, Texas, to recognize Company B for their efforts with the Toys for Tots Program. Marine Corps Reserve Units located throughout the nation conduct toy collection and distribution campaigns in communities near their reserve centers each year for the Toys for Tots program. These campaigns begin in October and last until December 22. Direct Support Motor City Council Meeting November 11, 1999 Page 405 Transport Company B in Lubbock, Texas, collected 15,000 toys last year and distributed those toys to 6,000 needy children in Lubbock. Staff Sergeant Gerardo Acevedo and Corporal Manuel Varela were present to accept the award on behalf of the Direct Support Motor Transport Company B of the Navy Marine Corps Reserve Center of Lubbock, Texas. ( 8.) Presentation of a proclamation designating November 7-13, 1999 as Health Information Management Week to representatives from Covenant Health Systems of Lubbock, Texas, to recognize the contribution of medical record professionals to the field of health care. Medical record keeping is an integral part of the health system. These degreed professionals are responsible for making sure health agencies are in compliance with the confidentiality aspect of a patient's medical history, and keeping an accurate medical history on patients. Lyn Moore, Director of Medical Records for Covenant Health Systems of Lubbock, Texas, Beverly Houk, Manager of Medical Records, Covenant Medical Center, and Kimberly Hamby, Manager of Medical Records, Covenant -Lakeside were present to accept the award. A proclamation designating November 743, 1999 as Health Information Management Week was given. ( 9.) Presentation of a special recognition commending the Citizens Advisory Committee (CAC) for their work on the successful passage of a $37.39M General Obligation Bond Election for five-year capital improvements for Lubbock. The purpose of this special recognition was to publicly commend and acknowledge the work of the Citizens Advisory Committee appointed by the Lubbock City Council to study and recommend needed capital improvements for the Lubbock community over the next five years. Three Citizens Advisory Committee Subcommittees and numerous citizens worked to develop the bond package and to assure its passage. The members of the Citizens Advisory Committee, Mike Calfin, J. Kirk Smith, Clifford Hopping, and Clayton Yeager, were present to accept the award. (10.) Presentation of incentive awards to City of Lubbock employees -the Legendary Service Star Award and incentive checks for Cost Savings Suggestion program. In 1993 the City Council allocated funds for incentives. Two programs were established in 1994 to recognize employees - the Achievement of the Month and the Cost Savings Suggestion. ♦ Achievement of the Month: After five years, the Achievement of the Month program is being phased out and replaced with the Legendary Service Star Award, which recognizes an employee or team that has exhibited exemplary customer service. During the course of five years, 27 teams and 25 individuals, representing 280 employees, were awarded the Achievement of the Month recognition. 405 City Council Meeting November 11, 1999 Page 406 ♦ The Legendary Service Star Award consists of a gold star lapel pin, certificate and $50 dinner certificate. The eight other candidates whose customer service deeds were submitted will be awarded red star lapel pins. Today staff awarded the first -ever Legendary Service Star Award to a team from the Streets Department, nominated by Kaythie Darnell. Because of heavy rains, voters could not reach the polls at the Melonie Park Partyhouse. With short notice, this crew built a bridge so voters could reach the building. The election judge and many voters _ commented on the excellent product. The crew consisted of Bill Ailshie, Pete DeLeon, Joe Guevara, Frank Jackson, Tony Luna, Juan Ybarra, Tim Lamb and Ruben Romero, who were all present to accept this award. ♦ Cost Savings Suggestion: The Cost Savings Suggestion program awards ten percent of actual, verified savings to those employees who submit suggestions. Many times, savings are not "hard dollars" but rather cost avoidances or improvements in productivity and efficiency. Today three employees received incentive checks which recognized their good ideas. ♦ The Metropolitan Planning Organization team of Nancy Harvieux, Mike Hall, Sean Cunningham and Steve Chandler revised the packet distribution system. The MPO Committee receives monthly meeting materials. The MPO team saved $2,040 in copying and postage by putting materials on the Internet. Each team member received an incentive check for $51. ♦ Jay Zhine, Civic Center Administrative Assistant, received an incentive check for $82.50 for a Cost Savings Suggestion which procured a ten percent discount on the $8,250 yearly service agreement with Lasergate. ♦ Keith Baker, Unpaved Streets Supervisor, suggested using a rock screen machine to recycle caliche, asphalt and concrete, thereby reducing landfill costs and avoiding purchase of materials. In the six months that the machine has been in operation, the Streets Department has avoided $115,736 in landfill fees, $37,256 in rock purchases, and reduced labor by $11, 880. The quantifiable savings appearing in the budget are annualized at $25,444 and Keith Baker received ten percent of those savings in an incentive check for $2,544. During the past fiscal year seven Cost Savings Suggestions incentive awards have been presented. Today brought the total to ten. Because of these employees' suggestions to cut costs, save money and improve productivity, the City has realized cost avoidances, reductions and savings of $367,283. TOP TEN LIST Councilmember David Nelson gave his Top Ten List of Positive Things About Lubbock. No. 10 is the Legendary Service Star Awards that we have just presented today. I want to reiterate that total figure of $367,283 that our own employees of the City of Lubbock have saved all of us as taxpayers through this program, and what a wonderful management tool and what a W City Council Meeting November 11, 1999 Page 407 wonderful opportunity for us to benefit from the exemplary service of our employees. No. 9 is Undaunted Tech Spirit. Seems like this weekend there's a football game down in Austin. Texas Tech Red Raiders travel down to play the No. 10 ranked University of Texas Longhorns. Tech is 5 and 4; UT is, I believe, 6 and 2 or 8 and 2, something like that. We are the underdogs, but I want to give you statistics. Since Texas Tech has been in the Big 12 Conference, Texas Tech is 9 and 2; 9 wins and 2 losses against other teams in Texas that are in the Big 12. We've got a chance, folks, and I know we've got a chance because Texas Tech University has a spirit that carries us above and beyond what our talents may be, just like our Legendary Service Star Award encourages our employees to give a little bit more, and stretch themselves. Texas Tech spirit, both in the classroom and on the gridiron, carries them above and beyond, and let's give Texas Tech all the boost and incentive we can give them this weekend to go down to Austin and kick some Longhorn rump roast. No. 8 is Bountiful Harvest. We recently had back in October, the fall crush of our wine grape crop that was probably the best that's ever been. We're about to strip the cotton in and around this area, we have a wonderful winter wheat crop that will be harvested later on, and that is what West Texas and this area's all about - a ten billion dollar agriculture industry that certainly fuels our economy, and I think, maintains the virtues of our great geographic area. No. 7 is Be Thankful. Not only do we need to be thankful and are we thankful for that agricultural industry, but we have many things just like Toys for Tots efforts, and the many folks that we have recognized earlier today in Lubbock. We constantly need to thank our own citizens and folks in leadership positions for what they do for our community, and we need to always remember to do that. Of course, Thanksgiving is coming up, and we need to remember to keep in mind those people and those organizations and those qualities of life that we have here in Lubbock that we should be thankful for and recognize that at Thanksgiving. No. 6 is Outstanding (in your field) Weather. I want to remind everybody that Lubbock has somewhere between 277 and 294 days of sunshine each year. That is something that puts it in the top 10 in the United States as far as good weather conditions. That naturally leads to the opportunity to have a late cotton harvest, to grow the crops that still survive, get the most out of those stalks, and we are fortunate for having wonderful weather in this part of the world and it's something that is an asset. We don't need to apologize for the weather we have here in Lubbock, we need to tell everybody what great weather we have, and I think the past couple of weeks is indicative of what we have here in Lubbock, and how wonderful it is to enjoy what nature provides us. No. 5 is Corridor Conference. Last Friday, November 5, we had the Ports -to -Plains Corridor Summit that took place at the Holiday Inn Civic Center. Over 300 people attended that summit, from three nations and probably half a dozen states. What a wonderful turnout that was, and what a wonderful opportunity for everybody to join forces in making this economic trade corridor something that will benefit the City of Lubbock. Randy Neugebauer, former Councilman, put that summit together, and the Mayor was present along with many members of our Council and the City, and what a wonderful success that was. Hopefully that will bring benefits and wonderful economic development opportunities over the next hundred years. IA City Council Meeting November 11, 1999 Page 408 No. 4 is Kristmas Toys for Tots. We'll use the Kris Kringle spelling of Christmas. I wanted to again amplify what the Mayor said earlier for our Navy and Marine Reserve Corp here and the wonderful work that they do finding gifts for those folks that are not as advantaged as the rest of us. I remember we had Toys for Tots in my school when I was growing up, and it's wonderful to see that such a program by folks in the military has not only continued, but it provides a valuable service. We want to express our appreciation for all that you do in that regard. No. 3 is Year of Reign (TML-TJP). What is TML and what is TJP? TML stands for Texas Municipal League. That is our association of cities throughout the state of Texas that band together to help lobby and do programs that benefit the many varied cities that we have. We've been fortunate both statewide and in the City of Lubbock to have as the President for over the past year, whose term will end, I believe on November 19 the gavel will be passed, our own councilman T.J. Patterson. This past year of his reign has been something that we in Lubbock can be proud of. It has been certainly, the obvious first, African -American president of the TML, but it's a first for Lubbock in that we have had wonderful opportunities through T.J.'s leadership and associations and networking in that entire association that has benefited our city, and those benefits will come and continue to come for many years to come. So we recognize T.J.'s Year of Reign as it comes to an end, and thank him for his service to TML and the City of Lubbock in that regard. Thank you, T.J. Number 2 is Extra Mile Awards. These awards were given this past Monday by the Community Relations Commission, and eight individuals and three organizations received awards for their community improvement and involvement and their volunteerism efforts. These awards are joint awards by two former committees that have now joined - the Human Relations Committee and the Committee for Women. They have combined into the Community Relations Committee and recognized these people that give so much to their community, and we recognize them with the Extra Mile Awards. We thank those people; we thank the Community Relations Committee for their work in making those awards, and we all benefit. What a wonderful spirit of volunteerism that we have here in Lubbock. Number 1 on our list of Top Ten Positive things about Lubbock is Service Pins Ceremony. It's good to start this list with recognition of our City of Lubbock employees, and to conclude the list with such a recognition. We are having this afternoon a recognition of 327 employees of the City of Lubbock who have been employed and given their valuable assets as employees for at least five years. 27 of those employees have been with the City of Lubbock for over 25 years, and there will be one employee that we will recognize that has served Lubbock for 40 years. That ceremony is this afternoon at 4:00, and we want to recognize the loyalty, the dedication, and the high quality of service that those employees have given to, not only just the City Staff and our City Hall operations, but to all citizens in Lubbock. Thank you, city employees, and thank you all 327 of you that will be recognized this afternoon. CONSENT AGENDA (Items No. 11 - 24) Motion was made by Councilmember Patterson, seconded by Councilmember McDougal to approve all items on consent agenda as recommended by staff. Motion carried: 7 Yeas, 0 Nays. M&I City Council Meeting November 11, 1999 Page 409 01.) Approval of the minutes of the Regular City Council Meeting of October 28, 1999. (12.) Ordinance No. 10221—Abandoning and closing a portion of Avenue G adjacent to Block 3, Morning Side Addition to the City of Lubbock, a portion of a 15-foot alley in Block 3, Morning Side Addition, a 15-foot alley in Block 4, Morning Side Addition, and a portion of an east -west 20-foot alley in Block 2, Morning Side Addition to the City of Lubbock (802 27 1h Street) (second and final reading). ORDINANCE NO. 10221 AN ORDINANCE ABANDONING AND CLOSING A PORTION OF AVENUE G, TWO 15-FOOT ALLEYS, AND A PORTION OF A 20-FOOT ALLEY LOCATED IN THE MORNING SIDE ADDITION TO THE CITY OF LUBBOCK, LUBBOCK COUNTY, TEXAS, ALL OF WHICH ARE MORE PARTICULARLY DESCRIBED IN THE BODY OF THIS ORDINANCE; DIRECTING THE CITY ENGINEER TO MARK THE OFFICIAL MAPS OF THE CITY TO REFLECT SAID ABANDONMENT AND CLOSING; PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR PUBLICATION. (13.) Resolution No. 6603 authorizing the Right -of -Way Department to make offers to seven property owners for two parcels of right-of-way for the East-West Freeway railroad relocation (north of 191h Street, west of FM 179, south of 41h Street). RESOLUTION NO. 6603 WHEREAS, the City of Lubbock, Texas, a Home Rule Municipality located in Lubbock County, Texas, has determined and does hereby determine that the public needs, safety and welfare demand and create a public necessity for the acquisition of additional land for municipal and public use and purposes, to -wit: for the East-West Freeway Railroad Relocation Project, and the City Council of said City finds it in the public interest and for public purposes and municipal purposes as set forth in the preamble hereof, to -wit; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the fee simple title of the surface estate and permanent drainage easement to the following described parcels of land located in Lubbock County, Texas be acquired for public purposes and municipal purposes as set forth in the preamble hereof, to -wit: PARCEL NO. OWNER'S NAME AMOUNT 1 RR 11 & 11 E Maurice Huffaker A/K/A M/J Huffaker, $164, 900 Wayne Huffaker, John Huffaker, Gerald Huffaker, Donald Lee Huffaker, Roger Douglas Huffaker, Joyce Iva Huffaker A/K/A Joyce Huffaker A/K/A Iva Joyce Huffaker — SECTION 2. THAT the above -described parcels of land whose acquisition is herein authorized is more particularly described as "Exhibit A" attached to this Resolution and incorporated herein as part of this Resolution. SECTION 3. THAT any and all offers previously made by the City of Lubbock for the above -described property are hereby rescinded and revoked. SECTION 4. THAT the owners of the above -described parcels of land being Maurice Huffaker A/K/A M.J. Huffaker,Wayne Huffaker, John Huffaker, Gerald n City Council Meeting November 11, 1999 Page 410 Huffaker, Donald Lee Huffaker, Roger Douglas Huffaker, Joyce Iva Huffaker A/K/A Joyce Huffaker A/K/A Iva Joyce Huffaker BE offered through the Right -of -Way Department of the City of Lubbock the amount of $164,900 indicated for these parcels, which is the amount appraised as the value and total damages for the fee simple title and acquisition of the surface estate of said real estate and permanent drainage easement for the use and benefit of the City of Lubbock, Texas, for the purposes herein stated, and unless accepted forthwith, the City Attorney of said City of Lubbock, or its authorized representatives, are hereby authorized and instructed to institute condemnation (eminent domain) proceedings to acquire the fee simple title of the surface estate and the drainage easement to any or all such parcels as hereinabove described for public purposes and municipal purposes. Passed by City Council this 1Ith day of November, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ John M. Knight John M. Knight, Assistant City Attorney A copy of Exhibit "A" is filed with Resolution No. 6603. These two parcels of right-of-way are needed for the railroad route around West Lubbock in conjunction with the East-West Freeway project. These parcel numbers and property owners are: 1 RR 11 and 1 RR l l (E) - Maurice Huffaker, a/k/a M. J. Huffaker, Wayne Huffaker, John Huffaker, Gerald Huffaker, Donald Lee Huffaker, Roger Douglas Huffaker, Joyce Iva Huffaker, a/k/a Joyce Huffaker, a/k/a Iva Joyce Huffaker. 1 RR 11 is a 13.04-acre fee simple taking and 1 RR 11 (E) is a 0.13-acre drainage easement. These two parcels were appraised by Tommy Cantrell and reviewed by Jimmy Goddard. These two parcels are located in the half -section of land north of 19' Street, west of FM 179 (Inler Avenue) and south of 4'' Street. 1 RR 11, the 13.04-acre fee simple taking, was appraised for a total offer of $164,815, $27,405 was the value placed on the land and $137,410 was the value placed on the damages. 1 RR ll(E), the 0.13-acre drainage easement, was appraised for an offer of $85. Total offer to the Huffaker family for both parcels is $164,000. These resolutions asked for approval of these offers to the property owners for these parcels. The resolutions authorize the Right -of -Way Department to offer the property owners this appraised amount and if refused, institute condemnation proceedings to acquire these properties. The Right -of -Way Department recommended the approval of our offers to these property owners. 410 City Council Meeting November 11, 1999 Page 411 (14.) Resolution No. 6604 authorizing the Mayor to direct and execute on behalf of the City of Lubbock a grant application and any associated documents for a non-competitive grant for not -for -profit hospitals and clinics for a telecommunication infrastructure grant at the Lubbock Health Department with the Telecommunication Infrastructure Fund Board of Austin, Texas. RESOLUTION NO. 6604 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute on behalf of the City of Lubbock a grant application and any associated documents for a Non -Competitive Grant for Not -for -Profit Hospitals and Clinics for a telecommunications infrastructure grant at the Lubbock Health Department with the Telecommunications Infrastructure Fund Board of Austin, Texas, which application and associated documents are attached hereto and which shall be a part of this Resolution as if fully copied herein in detail. Passed by City Council this I Ith day of November, 1999. ATTEST: _/s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Tommy Camden Tommy Camden, Health Department Manager APPROVED AS TO FORM: /s/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney /s/ WINDY SITTON WINDY SITTON, MAYOR A copy of the Grant Application and associated documents are filed with Resolution No. 6604. The Lubbock Health Department is eligible for up to $60,000 in non- competitive grant money being made available through the Telecommunication Infrastructure Fund Board (TIFB). A ten percent match ($6,000 maximum) of the total funding being requested must be provided by the City and spent within the grant period. The Lubbock Health Department is expected to apply for the full $60,000 amount. Grants that are non-competitive will primarily focus on connectivity. The grant money will focus on upgrading our Internet capability and existing hardware, as well as the health alert and surveillance system. The Telecommunication Infrastructure Fund is a State Fund governed by a nine -member board of directors that is charged with disbursing up to $150 million per year through loans and a formal grant program. TIFB's specific charge is to help develop the public schools, public libraries, two- and four-year colleges and universities, and the public 411 City Council Meeting November 11, 1999 Page 412 health delivery system to Texas' emerging statewide telecommunication network. The Lubbock Health Department is eligible for this funding by having been identified by the Texas Department of Health as being a member of the State's Health Alert Network (HAN). The Health Alert Network will better enable public health personnel to respond to bio-terroristic threats and attacks. Letters of intent must be postmarked by November 15, 1999. Applications are due on December 10, 1999. This program fulfills the Core Missions of Public Health —those of Surveillance, Prevention, Health Education, and Laboratory Support. Without the funding from the Telecommunication Infrastructure Fund Board grant, our ability to respond to public health disasters will be greatly diminished and the risk of illness in the Lubbock citizens would be increased. Therefore, staff recommended approval of the resolution. (15.) Resolution No. 6605 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the City of Lubbock and the Salvation Army- Homeless Prevention Program from the Emergency Shelter Grant (ESG) for Homeless Prevention and Essential Services. RESOLUTION —NO. 6605 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Community Development Funding Contract, by and between the City of Lubbock and Salvation Army - Homeless Prevention program from the Emergency Shelter Grant (ESG) for Homeless Prevention and Essential Services, and other related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 1 lth day of November, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: _/s/ Doug Goodman Doug Goodman, Managing Director, Health & Community Services APPROVED AS TO FORM: /s/ Amy L Sims Amy L. Sims Assistant City Attorney 412 City Council Meeting November 11, 1999 Page 413 A copy of the Contract is filed with Resolution No. 6605. Grantee: Salvation Army. Program: Homeless Prevention, Essential Services Funding Source: 1999-2000 Emergency Shelter Grant Use of Funds: Homeless Prevention funds will be used to provide assistance for deposits, rent, and or utilities. Essential Services will assist with food and prescriptions. Amount: $30,000 Homeless Prevention, $20,000 Essential Services Match: 100 % as required by ESG regulations. Return of Investment: Not required for Emergency Shelter Grants. Terms: October 1, 1999 through September 30, 2000 Comments: Funding for this contract was approved by City Council at the June 10, 1999 City Council meeting. The contract is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. (16.) Consider the prices and conditions of sale of Parcels 58350-2-14, 58350-3-12, 3-14 and 3-16 at 1110 66`h Street, 1306, 1310 and 1314 661h Street in the McClarty Circle View Addition. This is a routine sale of property by the Urban Renewal Agency to Community Housing Resource Board (CHRB), a non-profit organization, for $200 per lot for a total of $800 for the four sites. These properties are to be redeveloped with four single-family residences with 1,300- square feet at approximately $58,000 each. The lots are properly zoned for these residential developments. The lots were originally donated by Tom Williams to the HOME program and accepted by the Urban Renewal Agency on November 17, 1998 and approved by the City Council on December 16, 1998 as a permanent match to further affordable housing. CHRB's proposal was accepted by the Urban Renewal Agency on September 21, 1999. The developments will be funded through the Home investment Partnership Program (HOME). The Community Development Department recommended approval. (16.) Resolution No. 6606 authorizing the Mayor to execute an interlocal agreement to share costs associated with the trade corridor initiative between the City of Lubbock and Sherman County, Texas. RESOLUTION NO. 6606 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Interlocal Agreement by and between the City of Lubbock and Sherman County, Texas. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. 413 City Council Meeting November 11, 1999 Page 414 Passed by City Council this I Ith day of November, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Tommy Gonzalez Tommy Gonzalez, Director of Civic Services APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Interlocal Agreement is filed with Resolution No. 6606. The City of Lubbock is working on completing a trade corridor coalition along the Ports -to -Plains route. All cities and counties along I-27 have joined this coalition and now others north of Lubbock are joining in the effort to improve transportation along this corridor. Sherman County, Texas brings the total of cities and counties to 33. There are over ten other communities that will consider joining the coalition's efforts. These agreements will be presented to the City Council in a future Council meeting. By entering into this agreement, Sherman County has agreed to pay their proportional share to the Ports -to -Plains initiative. These funds will be utilized to further the corridor's efforts. Staff recommended Council authorize the Mayor to enter into the interlocal agreement between the City of Lubbock and Sherman County, Texas. (17.) Resolution No. 6607 authorizing the Mayor to execute an employer agreement by and between the City of Lubbock and LegalPlans USA to provide an optional group legal services policy. RESOLUTION NO. 6607 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, an Employer Agreement to provide optional group legal services by and between the City of Lubbock and LegalPlans USA, and related documents. Said agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. 414 City Council Meeting November 11, 1999 Page 415 Passed by City Council this 11th day of November, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Mary Andrews Mary Andrews, Managing Director of Human Resources APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Employer Agreement is filed with Resolution No. 6607. There are no public funds involved in the optional group legal plan. A Request for Proposals was distributed to add optional coverages to the benefit package to provide a greater variety of options to employees. Seven responses were received and reviewed by a committee consisting of City of Lubbock staff and an outside consultant, Sylvia Donnell, Insurance Partners Southwest, Inc. The companies were evaluated on adherence to plan specifications outlined in the Request for Proposals, financial stability, cost, relevant experience in plan administration and enrollment, and administrative capabilities. The committee unanimously selected LegalPlans USA based on cost to the employee, their network of available providers in Lubbock, enrollment capabilities, and availability of a Lubbock representative. City staff recommended that the resolution be signed to execute an employer agreement to allow LegalPlans USA to administer an optional group legal service policy. (18.) Resolution No. 6608 authorizing the Mayor to execute an application for group insurance by and between the City of Lubbock and Pacific Life and Annuity Company to provide critical care group insurance coverage. RESOLUTION NO. 6608 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Application for Group Insurance to provide optional critical care group insurance coverage, by and between the City of Lubbock and Pacific Life and Annuity Company, and related documents. Said application is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. 415 City Council Meeting November 11, 1999 Page 416 Passed by City Council this 1lth day of November, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Mary Andrews Mary Andrews, Managing Director of Human Resources APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Application is filed with Resolution No. 6608. There are no public funds involved in the optional critical illness plan. A Request for Proposals was distributed to add optional coverages to the benefit package to provide a greater variety of options to employees. Thirteen responses were received and reviewed by a committee consisting of City of Lubbock staff and an outside consultant, Sylvia Donnell, Insurance Partners Southwest, Inc. The companies were evaluated on adherence to plan specifications outlined in the Request for Proposals, financial stability, cost, relevant experience in plan administration and enrollment, and administrative capabilities. The committee unanimously selected Pacific Life and Annuity Company based on the fact that employees would be guaranteed coverage up to $25,000 with 20% of employee participation, cost to the employee, and the enrollment team is through a Lubbock representative. City staff recommended that the resolution be signed to execute an application to allow Pacific Life and Annuity Company to provide critical care group insurance coverage. (19.) Resolution No. 6609 authorizing the Mayor to execute an application for vision care benefits by and between the City of Lubbock and Fidelity Security Life Insurance Company to provide an optional vision care group insurance policy. RESOLUTION NO. 6609 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, an Application for vision care benefits, by and between the City of Lubbock and Fidelity Security Life Insurance Company, and related documents. Said application is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Bull City Council Meeting November 11, 1999 Page 417 Passed by City Council this 11th day of November, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Mary Andrews Mary Andrews, Managing Director of Human Resources APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Application is filed with Resolution No. 6609. There are no public funds involved in the optional group vision plan. A Request for Proposals was distributed to add optional coverages to the benefit package to provide a greater variety of options to employees. Nine responses were received and reviewed by a committee consisting of City of Lubbock staff and an outside consultant, Sylvia Donnell, Insurance Partners Southwest, Inc. The companies were evaluated on adherence to plan specifications outlined in the Request for Proposals, financial stability, cost, relevant experience in plan administration and enrollment, and administrative capabilities. The committee unanimously selected Fidelity Security Life Insurance Company based on the fact that the enrollment team and representatives are local, cost to the employee, and Fidelity has the largest network of local providers. City staff recommended that the resolution be signed to execute an application to allow Fidelity Security Life Insurance Company to administer a group vision insurance plan. (20.) Resolution No. 6610/Bid #99227 - Hodges Community Center Restroom and Storage Addition (Facilities Management) RESOLUTION NO. 6610 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a contract for Hodges Community Center Addition Construction, by and between the City of Lubbock and Knox, Gailey & Meador, Inc. of Lubbock, Texas and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. 417 City Council Meeting November 11, 1999 Page 418 Passed by City Council this I Ith day of November, 1999. ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney /s/ WINDY SITTON WINDY SITTON, MAYOR CONTRACT STATE OF TEXAS § COUNTY OF LUBBOCK § THIS AGREEMENT, made and entered into this I Ith day of November, 1999, by and between the City of Lubbock, County of Lubbock, State of Texas, acting by and through Windy Sitton, Mayor, thereunto authorized to do so, hereinafter referred to as OWNER, and Knox, Gailey & Meador, Inc., of the City of Lubbock, County of Lubbock, and the State of Texas, herein termed CONTRACTOR. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the CONTRACTOR hereby agrees with OWNER to commence and complete the construction of certain improvements described as follows: BID #99227 - HODGES COMMUNITY CENTER ADDITION - $53,879.00 and all extra work in connection therewith, under the terms as stated in the contract documents, and at his (or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete said construction in accordance with the contract documents as defined in the General Condition of Agreement. THE CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have been given to him and to substantially complete same within the time specified in the contract documents. The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with the bid submitted therefore, subject to additions and deductions, as provided in the contract documents and to make payment on account thereof as provided therein. City Council Meeting November 11, 1999 Page 419 IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County, Texas in the year and day first above written. ATTEST: /s/ Kaythie Darnell Secretary APPROVED AS TO CONTENT: /s/ Gary W. Smith Owner's Representative APPROVED AS TO FORM: /s/ William de Haas City Attorney ATTEST: Corporate Secretary CITY OF LUBBOCK, TEXAS (OWNER) /s/ Windy Sitton MAYOR CONTRACTOR: Knox, Gailey & Meador, Inc. Bv: /s/ Don Meador PRINTED NAME: Don Meador TITLE: Secretary/Treasurer COMPLETE ADDRESS: Knox, Gailey & Meador, Inc. P.O. Box 5736 Lubbock, Texas 79408 This project involves the construction of a restroom and storage addition adjacent to the Hodges Community Center for use by visitors to the Saint Paul's on the Plains Historic Church. The low bid is $53,879 from Knox, Gailey and Meador of Lubbock, Texas and is within the Hodges and Garden Arts Center -Buildings Capital Outlay budget amount. (21.) Resolution No. 6611/Bid #99236 - Lubbock Business Center Roof Renovation (Facilities Management). RESOLUTION NO. 6611 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a contract for Lubbock Business Center Roof Renovation, by and between the City of Lubbock and Lydick - Hooks Roofing Company, Inc. of Lubbock, Texas and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. 419 City Council Meeting November 11, 1999 Page 420 Passed by City Council this I lth day of November, 1999. ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney /s/ WINDY SITTON WINDY SITTON, MAYOR CONTRACT STATE OF TEXAS § COUNTY OF LUBBOCK § THIS AGREEMENT, made and entered into this 1 lth day of November, 1999, by and between the City of Lubbock, County of Lubbock, State of Texas, acting by and through Windy Sitton, Mayor, thereunto authorized to do so, hereinafter referred to as OWNER, and Lydick -Hooks Roofing Company of Lubbock, Inc., of the City of Lubbock, County of Lubbock, and the State of Texas, herein termed CONTRACTOR. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the CONTRACTOR hereby agrees with OWNER to commence and complete the construction of certain improvements described as follows: BID #99236 - LUBBOCK BUSINESS CENTER ROOF RENOVATION - $134,533.00 and all extra work in connection therewith, under the terms as stated in the contract documents, and at his (or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete said construction in accordance with the contract documents as defined in the General Condition of Agreement. THE CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have been given to him and to substantially complete same within the time specified in the contract documents. The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with the bid submitted therefore, subject to additions and deductions, as provided in the contract documents and to make payment on account thereof as provided therein. 420 City Council Meeting November 11, 1999 Page 421 IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County, Texas in the year and day first above written. ATTEST: /s/ Kaythie Darnell Secretary APPROVED AS TO CONTENT: /s/ Gary W. Smith Owner's Representative APPROVED AS TO FORM: /s/ William de Haas City Attorney ATTEST: Corporate Secretary /s/ Rita Wheeler CITY OF LUBBOCK, TEXAS (OWNER) /s/ Windy Sitton MAYOR CONTRACTOR: Lydick -Hooks Roofing Company of Lubbock, Inc. By: /s/ Randy Hooks PRINTED NAME: Randy Hooks TITLE: President COMPLETE ADDRESS: Lydick -Hooks Roofing Company of Lubbock, Inc. P.O. Box 2605 Lubbock, Texas 79408 This project involves the replacement of the roof at the Lubbock Business Center main building. The low bid is $134,533 from Lydick -Hooks Roofing Company, Inc. of Lubbock, Texas and is within the Lubbock Business Center Roof Repair - Building Capital Outlay budget amount. (22.) Resolution No. 6612/Bid #99239 - Lou Stubbs and A.B. Davis Party House Renovations (Facilities Management). RESOLUTION NO. 6612 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a contract for Lou Stubbs & A.B. Davis Party House Renovations, by and between the City of Lubbock and Saunders Construction of Lubbock, Texas and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. 421 City Council Meeting November 11, 1999 Page 422 Passed by City Council this I Ith day of November, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney CONTRACT STATE OF TEXAS § COUNTY OF LUBBOCK § THIS AGREEMENT, made and entered into this I Ith day of November, 1999, by and between the City of Lubbock, County of Lubbock, State of Texas, acting by and through Windy Sitton, Mayor, thereunto authorized to do so, hereinafter referred to as OWNER, and Saunders Construction, Inc., of the City of Lubbock, County of Lubbock, and the State of Texas, herein termed CONTRACTOR. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the CONTRACTOR hereby agrees with OWNER to commence and complete the construction of certain improvements described as follows: BID #99239 - LOU STUBBS & A.B. DAVIS PARTY HOUSE RENOVATION - $45,000.00 and all extra work in connection therewith, under the terms as stated in the contract documents, and at his (or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete said construction in accordance with the contract documents as defined in the General Condition of Agreement. THE CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have been given to him and to substantially complete same within the time specified in the contract documents. The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with the bid submitted therefore, subject to additions and deductions, as provided in the contract documents and to make payment on account thereof as provided therein. 422 City Council Meeting November 11, 1999 Page 423 IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County, Texas in the year and day first above written. ATTEST: /s/ Kaythie Darnell Secretary APPROVED AS TO CONTENT: /s/ Gary W. Smith Owner's Representative APPROVED AS TO FORM: /s/ Don Vandiver City Attorney ATTEST: Corporate Secretary CITY OF LUBBOCK, TEXAS (OWNER) /s/ Windy Sitton MAYOR CONTRACTOR: Saunders Construction, Inc. By: /s/ Kay Saunders PRINTED NAME: Kay Saunders TITLE: Vice President COMPLETE ADDRESS: Saunders Construction, Inc. 4405 Clovis Road Lubbock, Texas 79416 This project involves the interior renovation of Lou Stubbs and A.B. Davis party houses. The work includes exterior painting and converting the existing evaporative air conditioning to a central refrigerated air system. The low bid is $45,000 from Saunders Construction, Inc. of Lubbock, Texas and is within the Stubbs Davis Renovations -Building Capital Outlay budget amount. (24•) Bid #99257 - Six Passenger Utility Vehicle with Cargo Area (Fleet Services). This bid is for the purchase of one utility vehicle for the City of Lubbock Fire Department. The low bid is $30,451 from Scoggin-Dickey of Lubbock, Texas and is within the Fleet Services Equipment Capital Outlay -Motor Vehicles budget amount. Staff recommended award of each bid to the bidder as indicated on the tabsheets and award of each contract as shown on the resolutions. REGULAR AGENDA TRANSPORTATION SERVICES (25.) Resolution No. 6613 declaring a public necessity for paving improvements on portions of 82nd Street from Avenue U to U.S. Highway 87, and directing the City Engineer to prepare plans and specifications for such improvements. 423 City Council Meeting November 11, 1999 Page 424 RESOLUTION NO. 6613 A RESOLUTION PROVIDING FOR IMPROVEMENTS TO PORTIONS OF A STREET IN THE CITY OF LUBBOCK, TEXAS, AND ALONG THE BOUNDARIES OF SAID CITY AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT public necessity exists that the following portions of a street in the City of Lubbock and along the boundaries thereof be improved as herein provided, to wit: 82°1 Street from Avenue U East to U.S. Highway 87 SECTION 2. THAT said portions of the above -described street shall be improved by raising, grading and filling same, by installing curbs and gutters, and by installing base material and asphaltic concrete surface or concrete street paving with the street right-of-way; SECTION 3. THAT the City Engineer is hereby directed to prepare plans and specifications for such improvements. SECTION 4. THAT such improvements shall be paid for in the following manner: (a) The abutting property and the owners thereof shall pay and shall be assessed for all the costs of constructing curbs in front of such respective property and a part of the remaining cost of such improvements; provided, that such part of the cost assessed to the abutting property or owners thereof will not exceed ninety percent (90 %) of the cost of the improvements plus the cost of the curb; and further provided that if it shall appear at the hearing, to be had before final assessment is made, that the special benefits to such property by way of enhancement value thereof by means of such improvements will not aggregate to such proportion of the cost as specified above, then there shall be assessed and be paid by such abutting property and the owners thereof a lesser amount not to exceed the benefits. (b) The remaining cost of said improvements after deducting the sums finally assessed against abutting property and the owners thereof under subparagraph (a) above shall be paid by the City of Lubbock. SECTION 5. THAT the amounts assessed against and to be paid by the abutting property and the owners thereof shall be payable in five (5) equal installments, the first of which shall become due on or before twenty (20) days after completion and acceptance by the City Council of the improvements in the unit on which the property abuts; the second, third, fourth and fifth installments shall become due one, two, three and four years respectively after completion and acceptance by the City Council of the improvements in the unit upon which the property abuts, and shall bear interest from the date of completion and acceptance until paid, at the rate of eight percent (8 %) per annum, payable annually, with provisions that if default be made in the payment of any installment promptly as the same matures, then at the option of the holder of such assessment of certificate issued in evidence thereof, such default shall mature the entire assessment upon which same is made. 424 City Council Meeting November 11, 1999 Page 425 SECTION 6. THAT assessments shall be made and levied, and shall be a first and prior lien and personal liability for principal, interest, reasonable attorneys' fees and costs of collection, if incurred, all under and in accordance with the Charter of the City of Lubbock and amendments thereto, now in force in this City, and in accordance with the provisions of Subchapter D of Chapter 314 of the Texas Transportation Code. SECTION 7. THAT this Resolution shall take effect and be in force from and after its passage. Passed by City Council this 1lth day of November, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Larry Hertel Larry Hertel, City Engineer APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney This resolution is the first of five resolutions associated with an assessment program for the construction of paving improvements as follows: 82nd Street from Avenue U East to U. S. Highway 87. On assessment paving the property owners may be assessed for 90% of the paving cost and 100 % of the curb and gutter cost. The plans for 82nd Street have been prepared by TxDOT, and are available for inspection at their office. Staff recommended approval of this resolution. Larry Hertel, City Engineer, Street Drainage presented staff comments. Motion was made by Councilmember Cooke, seconded by Councilmember McDougal to pass Resolution No. 6613 as recommended by staff. Motion carried: 7 Yeas, 0 Nays. STRATEGIC PLANNING (26.) Ordinance No. 10223 of the City of Lubbock relating to emergency management, prohibiting overcharging during a state of emergency or subsequent recovery period, providing for definitions, providing a penalty, providing that provisions be cumulative of other ordinances, providing for severability of provisions, and providing for publication (first reading). 425 City Council Meeting November 11, 1999 Page 426 ORDINANCE NO. 10223 AN ORDINANCE OF THE CITY OF LUBBOCK RELATING TO EMERGENCY MANAGEMENT, PROHIBITING OVERCHARGING DURING A STATE OF EMERGENCY OR SUBSEQUENT RECOVERY PERIOD, PROVIDING FOR DEFINITIONS, PROVIDING A PENALTY, PROVIDING THAT PROVISIONS BE CUMULATIVE OF OTHER ORDINANCES, PROVIDING FOR SEVERABILITY OF PROVISIONS, AND PROVIDING FOR PUBLICATION. Chapter 418 of the Texas Government Code relating to emergency management, authorizes the municipality to prepare and keep current an emergency management plan. The Code requires that the plan provide for wage, price and rent controls, and other economic stabilization methods in the event of disaster (Government Code § 418.106). A disaster is defined in the Code to include natural or man-made occurrences (Government Code § 418.004). The proposed ordinance is in compliance with this Code requirement and is consistent with the emergency authority provisions of the Lubbock City -County Emergency Operations plan. The City Attorney's office recommended adoption. Anita Burgess, City Attorney, presented staff comments. Motion was made by Councilmember Cooke, seconded by Councilmember Ince to pass on first reading Ordinance No. 10223 as recommended by staff. Motion carried: 7 Yeas, 0 Nays. WATER UTILITIES (27.) Resolution No. 6614 authorizing the Mayor to execute an agreement by and between the Brazos River Authority and the City of Lubbock, releasing the Brazos River Authority from law enforcement responsibility and transfer of equipment to the City of Lubbock. This item was considered with Item 28. RESOLUTION NO. 6614 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Agreement Respecting Law Enforcement at Lake Alan Henry between the City of Lubbock and Brazos River Authority, and any other related documents. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. 426 City Council Meeting November 11, 1999 Page 427 Passed by City Council this 1Ith day of November, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Terry Ellerbrook Terry Ellerbrook Managing Director Water Utilities APPROVED AS TO FORM: /s/ Richard K. Casner Richard K. Casner Natural Resources Attorney A copy of the Agreement is filed with Resolution No. 6614. (28.) Resolution No. 6615 authorizing the Mayor to execute an interlocal cooperative agreement for law enforcement services by and between Garza County and the City of Lubbock. RESOLUTION NO. 6615 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Interlocal Agreement between the City of Lubbock and Garza County, Texas, and any other related documents. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. 427 City Council Meeting November 11, 1999 Page 428 Passed by City Council this 1 lth day of November, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Terry Ellerbrook Terry Ellerbrook, Managing Director Water Utilities APPROVED AS TO FORM: /s/ Richard K. Casner Richard K. Casner Natural Resources Attorney A copy of the Agreement is filed with Resolution No. 6615. The Sam Wahl Recreational Area located at Lake Alan Henry in Garza County has been open to the public since 1991. Public visitation at the lake has increased from approximately 12,653 visitors in 1996 to 27,471 visitors in 1998, which represents an estimated 30 percent increase per year since record keeping began. The public also utilizes the Wildlife Habitat Area for hiking, picnicking and limited game hunting. Originally the Brazos River Authority was granted an easement in 1994 to the Wildlife Habitat Area and the Recreational Area properties in Garza/Kent Counties to allow the Lake Ranger employed by the BRA to patrol these lands as well as the lake surface for public safety and law enforcement. The estimated cost of the BRA's Lake Ranger services for 1999/2000 is approximately $53,000. The BRA will soon transfer this Lake Ranger position to another BRA -operated lake. The expenses for the Lake Ranger will then be deducted from the total Operation and Maintenance annual expenses paid to the BRA by the City. Given the increasing volume of activity in and around City Lands and the Lake, staff deems it to be in the best interest of its citizens for Garza County to take the lead role in law enforcement responsibility, and to increase the law enforcement presence in and around City Lands. City staff proposes to contract with Garza County for law enforcement services on all Lake Alan Henry property. Garza County will employ two certified peace officers and one drug dog, to work at least 70 hours per week in year-round patrol of the Recreation Area, the Lake and the Wildlife Habitat Area. Garza County officers will issue citations related to Lake Rules and Regulations that will be servable in Lubbock Municipal Court. Penal code violations will be served in Garza County. The contract will be renewable annually. The first year cost for personnel, animal expenses, equipment, supplies, vehicles and maintenance is $60,000. Staff proposes this will provide enhanced coverage at same or reduced levels as prior year's budget. 428 City Council Meeting November 11, 1999 Page 429 Staff recommended that the City contract with Garza County to expand law enforcement efforts at Lake Alan Henry. Terry Ellerbrook, Managing Director of Water Utilities, presented staff comments. Motion was made by Councilmember Cooke, seconded by Councilmember Nelson to pass Resolution Nos. 6614 and 6615 as recommended by staff. Motion carried: 7 Yeas, 0 Nays. MISCELLANEOUS (29.) Consider a resolution authorizing the Mayor to approve a request from the Holiday Lighting Committee of $40,000 from the hotel - motel tax reserve fund to complete acquisition of community Christmas decorations and take any appropriate action or sign any necessary related documents. This item was deleted. (30.) 11:00 A.M.: Members of the Police Department, City Council and Lubbock Reese Redevelopment Authority Board will have lunch and tour the Police Department Academy at their new location in the Reese Center. This item was deleted. BOARD APPOINTMENTS (31.) Consider one appointment to Lubbock Housing Finance Corporation Board of Directors. Ken Flagg has a term expiring in December. A copy of the current roster and other supporting documentation was included in agenda backup. The Appointments Advisory Board recommended the reappointment of Ken Flagg. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to appoint Ken Flagg to the Lubbock Housing Finance Corporation Board of Directors. Motion carried: 7 Yeas, 0 Nays. (32.) Consider seven appointments to the Appointments Advisory Board. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to appoint Tony Cardinal, Jone Fisher, Dolores Ontiveroz, Robert Gomez, Debbie Hurt, Mark Proctor, and Tony Renteria to the Appointments Advisory Board. Motion carried: 7 Yeas, 0 Nays. (33.) Consider one appointment to the Citizens Traffic Commission. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to appoint Cyril Reasoner to the Citizens Traffic Commission. Motion carried: 7 Yeas, 0 Nays. 429 City Council Meeting November 11, 1999 Page 430 (34.) Consider one appointment to the Community Development and Services Board. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to appoint Karen Worley to the Community Development and Services Board. Motion carried: 7 Yeas, 0 Nays. (35.) Consider one appointment to the Community Relations Commission. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to appoint Cynthia Finley to the Community Relations Commission. Motion carried: 7 Yeas, 0 Nays. (36.) Consider one appointment to the Complete Count Committee. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to appoint Lola Hyman to the Complete Count Committee. Motion carried: 7 Yeas, 0 Nays. (37.) Consider one appointment to the Libraries Board. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to appoint Carolyn Kennedy to the Libraries Board. Motion carried: 7 Yeas, 0 Nays. (38.) Consider three appointments to the Neighborhood Redevelopment Commission. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to appoint Robert Patterson, Henry Huneke, and Oscar Reyes to the Neighborhood Redevelopment Commission. Motion carried: 7 Yeas, 0 Nays. (39.) Consider three appointments to the Planning and Zoning Commission. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to appoint Larry Allen, Mike Liner, and Howard Thrash to the Planning and Zoning Commission. Motion carried: 7 Yeas, 0 Nays. (40.) Consider two appointments to the Structural Standards Commission. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to appoint Doris Fletcher and Mike Moss to the Structural Standards Commission. Motion carried: 7 Yeas, 0 Nays. 430 City Council Meeting November 11, 1999 Page 431 11:14 A. M. COUNCIL ADJOURNED There being no further business to come before Council, Councilmember Patterson made a motion to adjourn; Councilmember Nelson seconded the motion. Motion carried: 7 Yeas, 0 Nays. Ai 1�2 WINDY SITT N, MAYOR ATTEST: If Kaytbir Darnell, City Secretary J Read and approved this / day of.�<i : < <� , 2000. f XINDY SITTO , MAYOR ATTEST: Kaytlii$ Darnell, City Secretary v 431