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HomeMy WebLinkAboutMinutes - City Council - Regular - 10/14/1999CITY OF LUBBOCK REGULAR CITY COUNCIL MEETING October 14, 1999 7:30 A. M. The City Council of the City of Lubbock, Texas met in regular session on the 14th day of October, 1999, in the City Council Chambers, first floor, City Hall, 1625 13th Street, Lubbock, Texas at 7:30 A. M. 7:31 A. M. CITY COUNCIL CONVENED City Council Chambers, 1625 13th Street, Lubbock, Texas Present: Mayor Windy Sitton, Mayor Pro Tem Max Ince, Councilmember Alex "Ty" Cooke, Councilmember Victor Hernandez, Councilmember Marc McDougal, Councilmembers David Nelson, and Councilmember T. J. Patterson CITIZEN COMMENTS No citizens appeared to express comments to the Council. EXECUTIVE SESSION Mayor Sitton stated the Council would hold an executive session in accordance with the V.T.C.A. Government Code, Section 551 to discuss personnel matters (City Manager); pending or contemplated litigation (Fire Department; Police Department); and to deliberate, vote and take final action on the electricity rate structure of Lubbock Power & Light (Electric Utilities). 7:32 A. M. CITY COUNCIL RECESSED TO EXECUTIVE SESSION City Council/City Manager's Conference Room All council members were present. ( 1•) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.074(a)(1) to discuss personnel matters (City Manager). (2.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.071(1) (A) to discuss pending or contemplated litigation (Fire Department; Police Department). (3.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.086 to deliberate, vote and take final action on the electricity rate structure of Lubbock Power & Light (Electric Utilities). This item was considered after luncheon recess, following Item No. 7. 9:31 A. M. CITY COUNCIL WORK SESSION CONVENED Committee Room 103 All council members were present. Mayor Sitton recognized Susan Leonard's Advanced Reporting Class at Texas Tech University, who were in attendance. ( 4.) 1999 Legislative Wrap-up by David Nelson, City Council Member, and Ron Lewis, Assistant to the City Manager. Regular City Council Meeting October 14, 1999 Page 248 The City of Lubbock has worked closely with Senator Duncan, Representative Jones and Representative Isett during the 76th Texas Legislative Session. As a result, several local bills were passed that will have immediate benefits to the citizens of Lubbock. The Mayor and City Councilmembers took an active role in testifying and providing support not only for our local bills but also for legislation that affected all Texas Cities. This presentation spotlighted the positive outcomes of the 76th Texas Legislative Session and recognized City Councilmembers and staff for their many contributions. ( 5.) Briefing on Covenant Health System Y2K readiness efforts by Charley Trimble, President and CEO, and Susan Kelly, Assistant Vice President Y2K Compliance Projects. The City of Lubbock is in the midst of informing citizens and other municipalities about possible Y2K disruptions. City staff has addressed various Y2K concerns through local radio shows, publications, a newsletter, the Internet, mass mailings, speaking engagements, and community meetings. Staff has made every effort to be Y2K ready through a variety of staff initiatives. One such initiative was to determine the readiness of industries and businesses in our community that impact the public significantly on a daily basis. Covenant Health System is one of the two largest providers of major medical attention to our citizens and the surrounding region. Charley Trimble of Covenant Health System was asked to make this presentation to the City Council regarding their state of Y2K readiness. The City of Lubbock has been preparing a Y2K Business Continuation Plan for almost two years. One component is a disaster response plan to keep the organization functioning in the event of unforeseen emergency circumstances. This backup plan provides logical alternatives to potential failures of mission -critical systems. Staff is constantly making revisions to the Business Continuation Plan as new issues surface due to continued testing and as new information becomes available. The City of Lubbock's Emergency Operations Center (EOC) will go into full operation on the evening of December 31, 1999. By asking Mr. Trimble to make this presentation to the Mayor and City Council, staff is continuing our efforts to inform the public and further develop our contingency plan. No action was required. ( (,) Briefing on University Medical Center (UMC) Y2K readiness efforts by Jim Courtney, President and CEO. The City of Lubbock is in the midst of informing citizens and other municipalities about possible Y2K disruptions. City staff has addressed various Y2K concerns through local radio shows, publications, a newsletter, the Internet, mass mailings, speaking engagements, and community meetings. Staff has made every effort to be Y2K ready through a variety of staff initiatives. One such initiative was to determine the readiness of industries and businesses in our community that impact the public significantly on a daily basis. University Medical Center is one of the Regular City Council Meeting October 14, 1999 Page 249 two largest providers of major medical attention to our citizens and the surrounding region. Jim Courtney of UMC was asked to make this presentation to the City Council regarding their state of Y2K readiness. The City of Lubbock has been preparing a Y2K Business Continuation Plan for almost two years. One component is a disaster response plan to keep the organization functioning in the event of unforeseen emergency circumstances. This backup plan provides logical alternatives to potential failures of mission -critical systems. Staff is constantly making revisions to the Business Continuation Plan as new issues surface due to continued testing and as new information becomes available. The City of Lubbock's Emergency Operations Center (EOC) will go into full operation on the evening of December 31, 1999. By asking Mr. Courtney to make this presentation to the Mayor and City Council, staff is continuing our efforts to inform the public and further develop our contingency plan. No action was required. ( 7.) Discussion of South Central Storm Sewer additional alternatives and analysis by Marsha Reed, Senior Civil Engineer. This item was presented following the luncheon recess (Item No. 80). This presentation was in response to the City Council's request for preparation of additional alternatives for the South Central Storm Sewer project. The presentation will include a look at the current alternative and one other alternative from the feasibility study, as well as two intermediate alternatives that provide more protection to structures at an increased cost. It also included a brief look at the impact on the storm water utility fee. Marsha Reed made this presentation. The next item considered was Item No. 3. 10:26 A. M. CITY COUNCIL RECESSED TO REGULAR MEETING 10:41 A. M. CITY COUNCIL REGULAR MEETING RECONVENED City Council Chambers Present: Mayor Windy Sitton, Mayor Pro Tem Max Ince, Councilmember Alex "Ty" Cooke, Councilmember Victor Hernandez, Councilmember Marc McDougal, Councilmember David Nelson, Councilmember T. J. Patterson; Bob Cass, City Manager; Anita Burgess, City Attorney; and Kaythie Darnell, City Secretary Absent: None Mayor Sitton called the meeting to order at 10:41 A. M. ( 8.) Pastor Gary DeLay, Church on the Rock, gave the invocation. ( 9.) Pledge of Allegiance was given in unison by those in the City Council Chambers. 249 Regular City Council Meeting October 14, 1999 Page 250 CITIZEN APPEARANCES (10.) Presentation of a special recognition to Penny Morin of Fiestas del Llano, Inc. to recognize the impact and contribution of the Fiestas to the multicultural diversity of the City. This item was deleted. (11.) Presentation of a special recognition to Betty Wheeler, Director of the Lubbock YWCA, to recognize October 17-23, 1999 as the YWCA Week Without Violence. The YWCA Week Without Violence, a public awareness campaign led by the YWCA, falls on October 17-23, 1999 and is a collaborative effort between 52 local agencies, co-chaired locally by Wanda Wesson and Marie Meyer. The campaign will focus unprecedented attention on practical and sustainable alternatives to violence with programs at YWCA's, schools, community organizations, neighborhoods, and workplaces around the world. The YWCA Week Without Violence campaign will provide a series of national and local forums that will inspire communities to work together to create effective alternatives to violence and will challenge all Americans to spend seven days without committing, condoning or contributing to violence. This special recognition was presented in honor of the YWCA Week Without Violence. Marie Meyer, Wanda Wesson and Betty Wheeler were present to accept this recognition and presented a complimentary T-shirt to each council member. (12.) Presentation of a special recognition to T. J. Patterson, City Council Member, in honor of his receipt of the 1999 John Ben Shepperd Outstanding Local Leader Award. T. J. Patterson has been awarded the John Ben Shepperd Outstanding Local Leader Award by the John Ben Shepperd Public Leadership Institute. The Institute annually recognizes outstanding Texans with the Local Leader Award and the Outstanding Texas Leader Award. Nominations come from the general public, business, academic and political entities throughout the state. These prestigious awards are given at the Annual Forum, which gives the opportunity for interaction between recipients and participants. The Annual Forum was held September 25, 1999 in Austin, Texas. In receiving this award, Councilmember Patterson joins the ranks of former Governors, state officials and other distinguished Texans. This special recognition was presented in honor of Councilmember Patterson. (13.) Presentation of a special recognition to Bob Cass, City Manager, in honor of his recent national recognition as "Municipal Leader of the Year" from American City and County Magazine. Bob Cass has been recognized nationally as the "Municipal Leader of the Year" by American City and County Magazine, a prestigious and rare honor for a City Manager, and one that reflects his ability, talent, and foresight in addressing Lubbock's unique challenges and opportunities. 250 Regular City Council Meeting October 14, 1999 Page 251 Over the last twenty-three years, Bob Cass has served Lubbock and its citizens in a variety of roles as a City employee including Administrative Assistant, Assistant City Manager, Deputy City Manager, and City Manager. Bob Cass is a consummate professional who has a commitment to public service, to his hometown, to the residents of Lubbock, and to the betterment of our community; and he has consistently provided innovative solutions to our City's problems and implemented programs that helped our community prepare for the future. This special recognition was presented in honor of City Manager Bob Cass. CONSENT AGENDA (Items No. 14 - 51, 53 - 65, 67-70) Motion was made by Councilmember Patterson, seconded by Councilmember McDougal to approve all items on consent agenda as recommended by staff. Motion carried: 7 Yeas, 0 Nays. (14.) Approval of the minutes of the Regular City Council Meeting of September 23, 1999. (15.) Ordinance No. 10196 granting the right, privilege and franchise to Touch America, Inc. to conduct a telecommunications business within the boundaries of the City of Lubbock (second and final reading). ORDINANCE NO. 10196 AN ORDINANCE GRANTING TOUCH AMERICA, INC., A FRANCHISE AUTHORIZING AND GOVERNING THE USE OF CITY PROPERTY AND PUBLIC RIGHTS -OF -WAY TO PROVIDE TELECOMMUNICATIONS SERVICES WITHIN THE CITY OF LUBBOCK. (16.) Ordinance No. 10197 amending Chapter 9 of the Code of Ordinances of the City of Lubbock pertaining to the determination of rates to be charged for electric services within the City of Lubbock, and providing for the filing of orders and resolutions establishing rates with the City Secretary, and providing for publication (second and final reading). This item was reconsidered following Item No. 79 and moved to the Regular Agenda. ORDINANCE NO. 10197 AN ORDINANCE AMENDING CHAPTER 9 OF THE CODE OF ORDINANCES OF THE CITY OF LUBBOCK, TEXAS, WITH REGARD TO DETERMINATION OF RATES TO BE CHARGED FOR ELECTRIC SERVICES WITHIN THE CITY OF LUBBOCK AND PROVIDING FOR FILING OF ORDERS AND RESOLUTIONS ESTABLISHING SUCH RATES WITH THE CITY SECRETARY OF THE CITY OF LUBBOCK; AND PROVIDING FOR PUBLICATION. This item was reconsidered following a request by Councilmember Cooke that the ordinance be amended, deleting the phrase "...in electric cooperatives in the city... ". The ordinance had been amended deleting the phrase in question after first reading on September 23, 1999. The ordinance presented before Council today was the amended ordinance. 251 Regular City Council Meeting October 14, 1999 Page 252 Motion was made by Councilmember Cooke, seconded by Councilmember Nelson to pass on second and final reading Ordinance No. 10197 as recommended by staff. Motion carried: 7 Yeas, 0 Nays. (17.) Ordinance No. 10198 amending Chapter 28 of the Code of Ordinances of the City of Lubbock with regard to updating septic hauler load fees (second and final reading). ORDINANCE NO. 10198 AN ORDINANCE AMENDING CHAPTER 28 OF THE CODE OF ORDINANCES OF THE CITY OF LUBBOCK, TEXAS, WITH REGARD TO FEES FOR SEPTIC TANK EMPTYING FEES; PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR PUBLICATION. (18.) Ordinance No. 10199 - Zone Case No. 2852 (southeast corner of Brownfield Highway and Upland): Request of Marc Shipton (for S&S Commercial Properties) for a zoning change from T to IHC for a retail and office warehouse out of Section AK, Tracts B, C, B-1, B-3, D, and D-1, Block 30 (second and final reading). ORDINANCE NO. 10199 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 2852; A ZONING CHANGE FROM T TO IHC ZONING ON SECTION AK, TRACTS B, C, B-1, B-3, D, D-1, BLOCK 30, LUBBOCK, TEXAS; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. (19.) Ordinance No. 10200 - Zone Case No. 2854 (3409 19th Street): Request of Joe D. McKay (for Alan Henry) for a zoning change from R-1 to GO for garden offices on Lots 5 and 6, Block 1, Westlawn Addition (second and final reading). ORDINANCE NO. 10200 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 2854; A ZONING CHANGE FROM R-1 TO GO ZONING FOR GARDEN OFFICES ON LOTS 5 AND 6, BLOCK 1, WESTLAWN ADDITION, LUBBOCK, TEXAS; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. (20.) Ordinance No. 10201 - Zone Case No. 2857 (north of U. S. Highway 62-82 and east of Olive Avenue): Request of Hugo Reed and Associates (for Auction Systems of Lubbock) for a zoning change from R-1/T to M-2 Specific Use for an automobile impound lot on a portion of land out of Section 25, Block A (second and final reading). ORDINANCE NO. 10201 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 2857; A ZONING CHANGE FROM R-1/T TO M-2 SPECIFIC USE FOR AN AUTOMOBILE IMPOUND LOT ZONING ON A PORTION OF LAND OUT OF SECTION 25, BLOCK A, LUBBOCK, TEXAS; PROVIDING A PENALTY; SUBJECT TO CONDITIONS, PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. 252 Regular City Council Meeting October 14, 1999 Page 253 (21.) Ordinance No. 10202 - Zone Case No. 2497-B (north of North Loop 289 and east of University): Request of Hugo Reed and Associates (for Warlick Carr for Annie Lou Adams Estate) for a zoning change from R-1 to IHC for manufactured home sales on a portion of land out of Section 11, Block A (second and final reading). ORDINANCE NO. 10202 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 2497-13; A ZONING CHANGE FROM R-1 TO IHC ZONING ON A PORTION OF LAND OUT OF SECTION 11, BLOCK A, LUBBOCK, TEXAS; SUBJECT TO CONDITIONS, PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. (22.) Ordinance No. 10203 - Zone Case No. 2658-E (south of 50th Street between Elgin and Gary): Request of Hugo Reed and Associates (for Mike Lewis and Boardwalk Real Estates) for a zoning change from C-3 Specific Use to A-2 for apartments on Tracts F, G, H, and Tract E, Boardwalk Addition (second and final reading). ORDINANCE NO. 10203 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 2658-E; A ZONING CHANGE FROM C-3 SPECIFIC USE TO A-2 ZONING ON TRACTS F, G, H AND TRACT E, BOARDWALK ADDITION, LUBBOCK, TEXAS; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. (23.) Ordinance No. 10204 - Zone Case No. 2859 (1614, 1616, 1622, 1628, and 1634 Main): Request of Hugo Reed and Associates (for Robert Corcorran) for a zoning change from C-3 to C4 on the east one-half of Lot 18 and Lots 19-24, Block 134, Overton Addition (second and final reading). ORDINANCE NO. 10204 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 2859; A ZONING CHANGE FROM C-3 TO C-4 ZONING ON THE EAST ONE HALF OF LOT 18 AND LOTS 19-24, BLOCK 134, OVERTON ADDITION, LUBBOCK, TEXAS; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. (24.) Ordinance No. 10205 - Amendment to the Code of Ordinances of the City of Lubbock to amend the IHC (Interstate Commercial) District providing for a conditional use allowing "Outdoor markets, limited to farm products and new merchandise" (second and final reading). ORDINANCE NO. 10205 AN ORDINANCE AMENDING CHAPTER 29 OF THE CODE OF ORDINANCES, CITY OF LUBBOCK, TEXAS, ENTITLED "ZONING," BY AMENDING SECTION 29-19.3 ENTITLED "CB-4 CENTRAL BUSINESS DISTRICT" TO ADD A CONDITIONAL USE AT SECTION 29-19.3(d)(2), FOR OUTDOOR MARKETS; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. 253 Regular City Council Meeting October 14, 1999 Page 254 (25.) Ordinance No. 10206 amending Chapter 5 of the Code of Ordinances of the City of Lubbock by amending the language of subsection 5-11 so as to permit the performance of aerobatics over the City of Lubbock, subject to restrictions (first reading). ORDINANCE NO. 10206 AN ORDINANCE AMENDING CHAPTER 5 OF THE CODE OF ORDINANCES OF THE CITY OF LUBBOCK, TEXAS, BY AMENDING THE LANGUAGE OF SUBSECTION 5-11 SO AS TO PERMIT THE PERFORMANCE OF AEROBATICS OVER THE CITY OF LUBBOCK SUBJECT TO RESTRICTIONS, PROVIDING A PENALTY CLAUSE, PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION OF THIS ORDINANCE AND AN EFFECTIVE DATE HEREOF. The Federal Aviation Administration (FAA) and the City of Lubbock have regulations that restrict aerobatic flight operations over the City. The FAA's restrictions can be found in Federal Aviation Regulation 91.303, "Aerobatic Flight", while the City of Lubbock's restrictions can be found in Section 5.11, "Aerobatics," of the City Code. In the event that someone would desire to perform aerobatic flight for an air show or a fly -in, a waiver can be requested from the FAA, however, the City of Lubbock has no provision for such a waiver. Aerobatic activity can be conducted safely over open land in certain areas of the city and at Lubbock International Airport under the supervision of the Air Traffic Control Tower. To allow for such events, staff proposed a revision to the ordinance that would provide City Council with the authority to allow aerobatic flights over the city subject to certain restrictions. The City Council would have to approve the event, a waiver for the event would have to be obtained from the FAA, and the event would have to be conducted solely within airspace for which the waiver was sought. The Airport Board has reviewed the proposed amendment to the ordinance and recommended approval. Staff also recommended approval. (26.) Ordinance No. 10207 abandoning and closing two five-foot Lubbock Power & Light underground utility easements located on Lot 540 and Lot 541, Lakeridge Country Club Estates, an addition to the City of Lubbock (4602 96th) (first reading). ORDINANCE NO. 10207 AN ORDINANCE ABANDONING AND CLOSING TWO FIVE (5) FOOT LP&L UNDERGROUND UTILITY EASEMENTS LOCATED IN LOT 540A, LAKERIDGE COUNTRY CLUB ESTATES, AN ADDITION TO THE CITY OF LUBBOCK, LUBBOCK COUNTY, TEXAS, AND MORE PARTICULARLY DESCRIBED IN THE BODY OF THIS ORDINANCE; DIRECTING THE CITY ENGINEER TO MARK THE OFFICIAL MAPS OF THE CITY TO REFLECT SAID ABANDONMENT AND CLOSING; PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR PUBLICATION. 254 Regular City Council Meeting October 14, 1999 Page 255 When lots 540 and 541 were platted, a five-foot LP&L underground utility easement was dedicated along the east five feet of each lot. These two lots were replatted into Lot 540-A, and a new five-foot easement was dedicated along the west side of Lot 540-A. This ordinance closes the two original five-foot underground utility easements along the east side of lots 540 and 541. The Right -of -Way Department recommended the approval of the first reading of this ordinance. (27.) Ordinance No. 10208 amending Chapter 6 of the Code of Ordinances of the City of Lubbock, Texas, with regard to establishing a cross - connection control program utilizing backflow prevention devices (first reading). ORDINANCE NO. 10208 AN ORDINANCE AMENDING CHAPTER 6 OF THE CODE OF ORDINANCES OF THE CITY OF LUBBOCK, TEXAS, BY ADDING NEW SECTIONS 6-85.8, 6-85.8.1, 6-85.8.2, AND 6-85.8.3 WITH REGARD TO AMENDMENT OF THE 1997 INTERNATIONAL PLUMBING CODE IN ORDER TO MEET LOCAL CONDITIONS RELATING TO BACKFLOW PREVENTION; PROVIDING A PENALTY CLAUSE; A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION (28.) The protection of the public water system is essential to ensuring delivery of safe drinking water. The Texas Natural Resources Conservation Commission's Rules and Regulations for Public Water Systems, Section 290.44(h) addresses the need for an effective cross - connection control program and specifically names the water purveyor as having the responsibility for administering an effective program. This ordinance amendment is intended to establish a cross -connection control program that will systematically and effectively prevent the contamination of the public water supply by requiring the installation and periodic testing of backflow prevention devices. Backflow prevention devices are used to protect the potable water supply by isolating the sources of potential pollution and contamination within a customer's internal plumbing system and promoting the elimination or control of existing cross -connections. Adopting this ordinance will allow enforcement of the provisions of this ordinance; designate and authorize City employees to effectively monitor the installation of backflow prevention devices; require that said devices be tested periodically in accordance with industry standards; and require that documentation related to the status of said devices be filed with the City. Staff recommended the passage of this ordinance. Consider the purchase and installation of equipment required to facilitate the CNN Airport Network at Lubbock International Airport. The Department of Aviation has negotiated with CNN Airport Network, a subsidiary of Time Warner Company, to provide continuous, live news and information programming on seven television monitors throughout the concourse area at Lubbock International Airport. 255 Regular City Council Meeting October 14, 1999 Page 256 This agenda item authorized the Department of Aviation to contract with CNN Airport Network for installation of its system at LIA at a cost of $67,850. The project will be funded initially from operating reserves, then reimbursed in the next few months from money approved in the agreement with Coca Cola. An itemized list of equipment was included in agenda backup. If for any reason the agreement between CNN and the City is terminated, the City will retain ownership of the equipment. Programming will be provided by CNN Airport Network at no charge to the City. CNN will derive revenue through proceeds from the sale of commercials that are placed on the system for nationwide viewing. The City will be allowed to place two thirty-second local commercials on the system per half-hour, and will keep all revenues that it derives from the sale of the local commercials. In addition, the City will be given one three -and -one-half minute "info-mercial" per half hour for non- commercial advertising such as a spot promoting local tourism or economic development. The installation of CNN Airport Network is a means of providing high quality news, weather and sports programming to our customers. The proceeds from local commercial sales will go toward increasing net revenues of the Airport. The Airport Board has reviewed this item and recommended approval. Staff also recommended approval. (29.) Resolution No. 6525 authorizing the Right -of -Way Department to make an offer to C. Reed Richardson and wife, Nora Richardson, for permanent and working waterline easements in Section 26, Block A-K, Lubbock County, Texas (9010 Upland Avenue). RESOLUTION NO. 6525 WHEREAS, the City of Lubbock, Texas, a Home Rule Municipality located in Lubbock County, Texas, has determined and does hereby determine that the public needs, safety and welfare demand and create a public necessity for the acquisition of additional land for municipal public use and purposes, to -wit: for underground water line easements in the southwest Lubbock annexation area, and the City Council of said City finds it in the public interest and for public purposes and municipal purposes to proceed with the acquisition of land as needed for such purposes as aforesaid; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the permanent and working easements to each of the following described parcel of land located in Lubbock County, Texas be acquired for public purposes and municipal purposes as set forth in the preamble hereof, to -wit: PARCEL NO OWNER'S NAME AMOUNT 12 C. Reed Richardson and wife, $5,510.00 Nora Richardson SECTION 2. THAT the above -described parcel of land whose acquisition is herein authorized is more particularly described in exhibits attached to this Resolution and incorporated herein as part of this Resolution. 256 Regular City Council Meeting October 14, 1999 Page 257 SECTION 3. THAT the owners of above -described parcel of land being C. Reed and Nora Richardson BE offered through the Right -of -Way Department of the City of Lubbock the amount hereinabove indicated for their respective parcel(s), which is the amount appraised as the value and total damages for the granting of permanent and working easements, including all legal obligations attached thereto, for the use and benefits of the City Attorney of said City of Lubbock is hereby authorized and instructed to institute condemnation (eminent domain) proceedings to acquire the easement title to any or all such parcel as hereinabove described for public purposes and municipal purposes. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ Linda L. Chamales Linda L. Chamales, Supervising Attorney, Office Practice A copy of the Exhibit is filed with Resolution No. 6525. This resolution was originally read before the City Council on August 12, 1999 and was for the Right -of -Way Department to make an offer of $5,510 to Mr. and Mrs. Richardson for two 10-foot permanent waterline easements and two 30-foot working easements in conjunction with the Southwest Lubbock annexation. The original resolution had legal descriptions attached that contained incorrect calls, and this new resolution has the correct legal descriptions attached. The Right -of -Way Department recommended the approval of this offer to the Richardsons. (30.) Resolutions No. 6526, No. 6527, No. 6528, and No. 6529 authorizing the Right -of -Way Department to make offers to nine property owners for four parcels of right-of-way and one drainage easement for the East-West Freeway Railroad relocation (north of Ursuline Street and west of FM 179 and south of Clovis Highway, adjacent to North Frankford). 257 Regular City Council Meeting October 14, 1999 Page 258 RESOLUTION NO. 6526 WHEREAS, the City of Lubbock, Texas, a Home Rule Municipality located in Lubbock County, Texas, has determined and does hereby determine that the public needs, safety and welfare demand and create a public necessity for the acquisition of additional land for municipal public use and purposes, to -wit: for the East-West Freeway Railroad Relocation Project, and the City Council of said City finds it in the public interest and for public purposes and municipal purposes as set forth in the preamble hereof, to -wit: NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the fee simple title of the surface estate to the following described parcel of land located in Lubbock County, Texas, be acquired for public purposes and municipal purposes as set forth in the preamble hereof, to -wit: PARCEL NO OWNER'S NAME AMOUNT IRR-49 Nancy Hughes, a/k/a Nancy Marie Hughes $ 100.00 and Nancy Hodges Hughes, f/k/a Nancy Marie Hodges Lanehart; Edith Shobe, a/k/a Edith Helen Hodges Shobe; The First Christian Church of Lubbock, Texas; Helen Hodges Educational Charitable Trust; and Kerwin Stephens SECTION 2. THAT the above -described parcel of land whose acquisition is herein authorized is more particularly described as "Exhibit A" attached to this Resolution and incorporated herein as part of this Resolution. SECTION 3. THAT any and all offers previously made by the City of Lubbock for the above -described property are hereby rescinded and revoked. SECTION 4. THAT the owner of the above -described parcel of land being Nancy Hughes, a/k/a Nancy Marie Hughes and Nancy Hodges Hughes, f/k/a Nancy Marie Hodges Lanehart; Edith Shobe, a/k/a Edith Helen Hodges Shobe; The First Christian Church of Lubbock, Texas; Helen Hodges Educational Charitable Trust; and Kerwin Stephens BE offered through the Right -of -Way Department of the City of Lubbock the amount of $ 100.00 indicated for this parcel, which is the amount appraised as the value and total damages for the fee simple title and acquisition of the surface estate of said real estate, for the use and benefit of the City of Lubbock, Texas, for the purposes herein stated, and unless accepted forthwith, the City Attorney of said City of Lubbock, or its authorized representatives, are hereby authorized and instructed to institute condemnation (eminent domain) proceedings to acquire the fee simple title of the surface estate to any or all such parcels as hereinabove described for public purposes and municipal purposes. 258 Regular City Council Meeting October 14, 1999 Page 259 Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ Linda L. Chamales Linda L. Chamales, Supervising Attorney, Office Practice A copy of Exhibit "A" is filed with Resolution No. 6526. RESOLUTION NO. 6527 WHEREAS, the City of Lubbock, Texas, a Home Rule Municipality located in Lubbock County, Texas, has determined and does hereby determine that the public needs, safety and welfare demand and create a public necessity for the acquisition of additional land for municipal public use and purposes, to -wit: for the East-West Freeway Railroad Relocation Project, and the City Council of said City finds it in the public interest and for public purposes and municipal purposes as set forth in the preamble hereof, to -wit: NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the fee simple title of the surface estate to the following - described parcel of land located in Lubbock County, Texas, be acquired for public purposes and municipal purposes as set forth in the preamble hereof, to -wit: PARCEL NO OWNER'S NAME AMOUNT IRR-50 First State Bank of Shallowater $100.00 SECTION 2. THAT the above -described parcel of land whose acquisition is herein authorized is more particularly described as "Exhibit A" attached to this Resolution and incorporated herein as part of this Resolution. SECTION 3. THAT any and all offers previously made by the City of Lubbock for the above described property are hereby rescinded and revoked. SECTION 4. THAT the owner of the above -described parcel of land being First State Bank of Shallowater BE offered through the Right -of -Way Department of the City of Lubbock the amount of $100.00 indicated for this parcel, which is the amount appraised as the value and total damages for the fee simple title and acquisition of the surface estate of said real estate, for the use and benefit of the City of Lubbock, Texas, for the purposes herein stated, and unless accepted forthwith, the City Attorney of said City of Lubbock, or its authorized representatives, are hereby authorized and instructed to institute condemnation (eminent domain) proceedings to acquire the fee simple title of the surface estate to any or all such parcels as hereinabove described for public purposes and municipal purposes. 259 Regular City Council Meeting October 14, 1999 Page 260 Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ Linda L. Chamales Linda L. Chamales, Supervising Attorney, Office Practice A copy of Exhibit "A" is filed with Resolution No. 6527. RESOLUTION NO. 6528 WHEREAS, the City of Lubbock, Texas, a Home Rule Municipality located in Lubbock County, Texas, has determined and does hereby determine that the public needs, safety and welfare demand and create a public necessity for the acquisition of additional land for municipal and public use and purposes, to -wit: for the East-West Freeway Railroad Relocation Project, and the City Council of said City finds it in the public interest and for public purposes and municipal purposes to proceed with the acquisition of land as needed for such purposes as aforesaid; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the permanent drainage easement to each of the following described parcel of land located in Lubbock County, Texas be acquired for public purposes and municipal purposes as set forth in the preamble hereof, to -wit: PARCEL NO. OWNER'S NAME AMOUNT 1RR 54(E) Ronnie Zahn Paving, Inc. $ 1,650.00 SECTION 2. THAT the above -described parcel of land whose acquisition is herein authorized is more particularly described in exhibits attached to this Resolution and incorporated herein as part of this Resolution. SECTION 3. THAT the owner of above -described parcel of land being Ronnie Zahn Paving, Inc. BE offered through the Right -of -Way Department of the City of Lubbock the amount hereinabove indicated for their respective parcel(s), which is the amount appraised as the value and total damages for the granting of permanent drainage easement, including all legal obligations attached thereto, for the use and benefit of the City of Lubbock, Texas, for the purposes herein stated, and unless accepted forthwith, the City Attorney of said City of Lubbock is hereby authorized and instructed to institute condemnation (eminent domain) proceedings to acquire the easement title to any or all such parcels as hereinabove described for public purposes and municipal purposes. FM Regular City Council Meeting October 14, 1999 Page 261 Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ Linda L. Chamales Linda L. Chamales, Supervising Attorney, Office Practice A copy of Exhibit "A" is filed with Resolution No. 6528. RESOLUTION NO. 6529 WHEREAS, the City of Lubbock, Texas, a Home Rule Municipality located in Lubbock County, Texas, has determined and does hereby determine that the public needs, safety and welfare demand and create a public necessity for the acquisition of additional land for municipal and public use and purposes, to -wit: for the East-West Freeway Railroad Relocation Project, and the City Council of said City finds it in the public interest and for public purposes and municipal purposes as set forth in the preamble hereof, to -wit; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the fee simple title of the surface estate and permanent drainage easement to the following described parcels of land located in Lubbock County, Texas be acquired for public purposes and municipal purposes as set forth in the preamble hereof, to -wit: PARCEL NO. OWNER'S NAME AMOUNT 1RR 34 & 34E H. V. Newman, Jr. and wife, $ 87,500.00 JoAnn Newman SECTION 2. THAT the above -described parcel of land whose acquisition is herein authorized is more particularly described as "Exhibit A" attached to this Resolution and incorporated herein as part of this Resolution. SECTION 3. THAT any and all offers previously made by the City of Lubbock for the above -described property are hereby rescinded and revoked. 261 Regular City Council Meeting October 14, 1999 Page 262 SECTION 4. THAT the owners of the above -described parcels of land being H. V. Newman, Jr. and wife, JoAnn Newman BE offered through the Right -of -Way Department of the City of Lubbock the amount of $87,500 indicated for these parcels, which are the amount appraised as the value and total damages for the fee simple title and acquisition of the surface estate of said real estate and permanent drainage easement for the use and benefit of the City of Lubbock, Texas, for the purposes herein stated, and unless accepted forthwith, the City Attorney of said City of Lubbock, or its authorized representatives, are hereby authorized and instructed to institute condemnation (eminent domain) proceedings to acquire the fee simple title of the surface estate and the drainage easement to any or all such parcels as hereinabove described for public purposes and municipal purposes. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ Linda L. Chamales Linda L. Chamales, Supervising Attorney, Office Practice A copy of Exhibit "A" is filed with Resolution No. 6529. These four parcels of right-of-way and one drainage easement are needed for the railroad route around West Lubbock in conjunction with the East- West Freeway project. These parcel numbers and property owners are: 1RR34 and 1RR34(E) - H. V. Newman, Jr. and Wife, Jo Ann Newman; 1RR49 - Nancy Hughes, Edith Shobe, The First Christian Church of Lubbock, Texas, Helen Hodges Educational Charitable Trust, and Kerwin Stephens; 1RR50 - First State Bank of Shallowater; and 1RR54(E) - Ronnie Zahn Paving, Inc. Jim Bowman appraised parcels 1RR34 and 1RR34 (E), Jimmy Goddard appraised Parcels 1 RR49 and 1 RR50 and Tommy Cantrell appraised Parcel 1RR54 (E). Parcel 1RR34 is a 6.35-acre tract of land north of Ursuline Street, west of FM 179. Parcel 1RR34(E) is a drainage easement located on the same property and contains 1.06 acres. These two parcels were appraised for a total offer of $87,500, $6,756 for the fee simple taking, $1,015 for the drainage easement, and $79,729 for damages. Parcel 1RR49 is 60 feet x 100 feet or 6,000 square feet (0.14 262 Regular City Council Meeting October 14, 1999 Page 263 acre) in size and lies in the right-of-way of North Frankford Avenue, north of Kent Street. This was appraised for an offer of $100. Parcel 1RR50 contains 48.33 square feet and is located along the east side of North Frankford Avenue, just north of Kent Street. This parcel was appraised for an offer of $100. Parcel 1 RR54(E) is a drainage easement, contains 17,044.00 square feet (0.39 acre), and was appraised for an offer of $1, 650. These resolutions ask for approval of these offers to these property owners for these parcels. These resolutions authorize the Right -of -Way Department to offer the property owners this appraised amount and if refused, institute condemnation proceedings to acquire these properties. The Right -of -Way Department recommended the approval of our offers to these property owners. (31.) Resolution No. 6530 accepting residential street maintenance improvements constructed by Keystone Construction Company, Inc. under the 1999 Residential Street Maintenance Program. RESOLUTION NO. 6530 RESOLUTION ACCEPTING PAVING IMPROVEMENTS ON A PORTION OF CITY STREETS AS DESCRIBED BELOW: WHEREAS, The City of Lubbock awarded a contract March 11, 1999, authorizing the construction of residential street maintenance improvements by Keystone Construction Company, Inc., on City streets; and WHEREAS, the improvements upon the said portions of the City streets have been inspected and found to have been constructed according to the approved plans and specifications; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the improvements on said portions to the City streets indicated on the attached list BE and the same are hereby accepted and the City Street Superintendent BE and he is hereby authorized to direct final payment to the Contractor in the amount of $42,169.88. passageSECTION 2. THAT this Resolution shall take effect in force from and after its 263 Regular City Council Meeting October 14, 1999 Page 264 Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Don Jennings Don Jennings Street Department Superintendent APPROVED AS TO FORM: /s/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney 1999 Residential Street Maintenance Program List of Streets Improved Street From To Ironton Drive Iola Drive 7' Street 7'' Street Ironton Drive Justice Avenue 8' Street Ironton Drive cul-de-sac to west 9' Street Ironton Drive cul-de-sac to west 10'h Street Iola Avenue alley west of Juneau Ironton Avenue 10t' Street I I'' Place l Vh Place Juneau Avenue 10d' Street Milwaukee Avenue Kewanee Avenue 27`h Street LaSalle Avenue 27"' Street 28'h Street cul-de-sac west of LaSalle 28"' Street Kewanee Avenue 29"' Street Kline Avenue 28t' Street 29''' Street 30d' Street Kline Avenue Kewanee Avenue Milwaukee Avenue 29t' Street 30ffi Street cul-de-sac to north Liberty Avenue 30`h Street cul-de-sac to north LaSalle Avenue 30'' Street cul-de-sac to north Kirby Avenue � 30 Street 31S` Street LaSalle Avenue cul-de-sac w of LaSalle e of LaSalle Ave Ave ddac 315L Street Milwaukee Avenue cul-de-sac e of LaSalle Ave 32"d Street 32"d Street 33=d Street LaSalle Avenue of LaSalleAve cul-de-sac w of LaSalle Ave 35 dSt 33=d Street 35�' Street Street LaSalle Avenue �, Street 37''' Street LaSalle Avenue La Salle Avenue L cul-de-sac to west u, 35 Street Upland Avenue Santa Fe Drive 59d' Street Santa Fe Drive cul-de-sac W of Trenton 615` Street Upland Avenue Santa Fe Drive 63rd Street 615L Street 63=d Street Trenton Avenue 59`� Street 61s1 Street Trenton Avenue 264 Regular City Council Meeting October 14, 1999 Page 265 Street From To Trenton Avenue 59' Street deadend to north 74'h Street Upland Avenue Venita Avenue Venita Avenue 74' Street 76'' Street Urbana Avenue 74' Street 76' Street 76' Street Wausau Avenue cul-de-sac E of Urbana Ave Urbana Avenue 76' Street 78' Street Venita Avenue 76' Street 78`' Street 78' Street Upland Avenue cul-de-sac W of Venita Ave Venita Avenue 78`' Street 80`' Street Urbana Avenue 78' Street 80' Street 80' Street Wausau Avenue cul-de-sac E of Venita Ave Urbana Avenue 80' Street cul-de-sac to south Venita Avenue 80' Street 82nd Street Viola Avenue 80' Street cul-de-sac to south 87' Street Upland Avenue Rochester Avenue Trenton Avenue 83`d Street 87' Street Saratoga Avenue 83`d Street 87' street 84' Street Saratoga Avenue Rochester Avenue 83`d Street Upland Avenue Alley E of Rochester Ave 85' Street Saratoga Avenue Trenton Avenue Saratoga Avenue 82°d Street 83`d Street Rochester Avenue 83`d Street 88' Street 86' Street Rochester Avenue Quitman Avenue 85' Street Rochester Avenue Quitman Avenue 88' Street Rochester Avenue Quitman Avenue 84' Street Quincy Avenue Quitman Avenue Quitman Avenue 84' Street End of paving S of 89' St 89' Street Quitman Avenue Quincy Avenue 87`' Street Quitman Avenue cul-de-sac to east Quincy Avennue 82nd Street 89' Street 86' Street Quitman Avenue cul-de-sac to east 72" Street Chicago Avenue cul-de-sac to east Bangor Avenue 72nd Street Alley to south 7151 Street Chicago Avenue cul-de-sac to east 70' Place Chicago Avenue cul-de-sac to east 70' Street Chicago Avenue cul-de-sac to east 69'h Street Chicago Avenue cul-de-sac to east 68°i Street Chicago Avenue Bangor Avenue Brentwood Avenue 68' Street cul-de-sac to north Belmont Avenue 68'' Street cul-de-sac to north Bangor Avenue 66' Street 68' Street 81S' Street Frankford Avenue cul-de-sac to east 87' Place Dover Avenue cul-de-sac W of Englewood 90 Street Frankford Avenue Clinton Avenue Elkhart Avenue 89' Street 90' Street Essex Avenue 90' Street 9 1 " Street 91" Street Clinton Avenue Frankford Avenue 94' Street Chicago Avenue cul-de-sac E of Abbeville Bangor Avenue 94' Street 95'' Street Bangor Avenue 95' Street 96' Street Albany Avenue 93`d Street 94' Street Abbeville Avenue 94' Street 96'' Street Vicksburg Avenue 54' Street 55'h Street 59' Street Utica Avenue Wayne Avenue Wayne Avenue 58'' Street 61S' Street 56' Street Wayne Avenue York Avenue 265 Regular City Council Meeting October 14, 1999 Page 266 Street From To 57' Street Wayne Avenue York Avenue 61" Street Utica Avenue cul-de-sac W of Wayne Ave Vicksburg Avenue 59' Street 61" Street 63`d Street Utica Avenue York Drive Vicksburg Avenue 63`d Street 64' Street 64' Street Utica Avenue York Drive 64' Street Utica Avenue Toledo Avenue 65'b Street York Drive Utica Avenue 65d' Street Utica Avenue Toledo Avenue Vicksburg Avenue 64' Street 66`' Street Savannah Avenue 96' Street cul-de-sac to south Toledo Avenue 9611' Street cul-de-sac to south Topeka Avenue 96th Street 98' Street Utica Avenue 96'' Street cul-de-sac to south Utica Drive 96'' Street 98' Street Uxbridge Avenue 96`' Street cul-de-sac to south York Avenue 96`' Street cul-de-sac to south 97d' Street York Avenue cul-de-sac to west York Place 97'" Street cul-de-sac to south 91" Street York Place cul-de-sac to east York Avenue 92nd Street deadend to north York Avenue 92nd Street 94' Street Salisbury Avenue 87' Street cul-de-sac to south 97d' Street Quaker Avenue cul-de-sac to south 92nd Street Nashville Avenue cul-de-sac to west Peoria Avenue 89'' Street 92nd Street 89' Street cul-de-sac E of Peoria Ave cul-de-sac W of Peoria Ave 89' Street Nashville Avenue Orlando Avenue 88' Place Nashville Avenue Quaker Avenue 88`' Street Nashville Avenue cul-de-sac to west Miami Avenue 93'd Street 97d' Street 96`' Street Miami Avenue Memphis Avenue 95th Street Miami Avenue Memphis Avenue 94`' Place Miami Avenue Memphis Avenue 94' Place Memphis Avenue 94"' Street Lynnhaven Drive 94`" Place 95d' Street Louisville Avenue 95d' Street 96d' Street Miami Avenue 93'd Street 97'' Street Louisville Avenue 96d' Street 97d' Street Lynnhaven Avenue 97`" Street cul-de-sac to south Louisville Avenue 97`" Street 98d' Street Kenosha Avenue 97"' Street cul-de-sac to south Knoxville Avenue 97ffi Street 98d' Street Jordan Avenue 97'h Street cul-de-sac to south Joliet Avenue 95ffi Street 96d' Street 93rd Street 94ffi Street cul-de-sac to east Knoxville Avenue 93`d Street 94"' Street Jordan Drive 90d' Street 93rd Street 91" Street Louisville Avenue cul-de-sac to east 92nd Street Gary Avenue cul-de-sac to West Hartford Avenue 91S' Street 92nd Street 79'hStreet Indiana Avenue Hartford Avenue Hartford Avenue 78''' Street 80d' Street 107d' Street Joliet Avenue Memphis Avenue Kenosha Avenue 107"' Street deadend to north Lynnhaven Avenue 107''' Street deadend to north 266 Regular City Council Meeting October 14, 1999 Page 267 Street Joliet Avenue Knoxville Avenue Kenosha Avenue Louisville Avenue Lynnhaven Avenue 108' Street 110' Street Louisville Avenue I I I' Street 94'h Street 93" Place 93' Street Avenue V Avenue W Avenue V 92"d Street 9151 Street Avenue V Avenue W Avenue W Avenue U Avenue W 86' Street 85' Street 84' Street Waco Avenue Waco Avenue Uvalde Avenue Vernon Avenue 77' Place 65' Street 64' Street 65'h Place Vernon Avenue Avenue J 15' Street Urbana Avenue 90`' Street 88' Street 85th Street Valencia Avenue 87' Street 85' Street Venita Avenue Wausau Avenue 83`d Street 85d' Street Alcove Avenue 116' Street Homestead Avenue 85' Street 88' Street Memphis Drive Amherst Street From 107' Street 107' Street 107' Street 107' Street 107' Street Lynnhaven Avenue Joliet Avenue 110' Street Louisville Avenue Avenue X Avenue X Avenue V 93" Street 93' Place 94' Street Avenue X Avenue X 91s' Street 92"d Street 91S' Street Alley S of 94°i Street 82"d Street Avenue X Avenue X Avenue X 84' Street 81S' Street 78' Street 77' Street Avenue W Avenue U Avenue W Avenue U 67' Street 5' Street Avenue Q 82"d Street Valencia Avenue Urbana Avenue Urbana Avenue 82"d Street Wausau Avenue Venita Avenue 82"d Street 82"d Street Wausau Avenue Wausau Avenue 82"d Street Frankford Avenue 116' Street Urbana Avenue Urbana Avenue 87' Street North Utica Avenue To 110' Street 110' Street 110' Street 110'' Street 110' Street cul-de-sac to west Memphis Avenue III' Street Memphis Avenue Avenue U Avenue U Avenue X 93rd Place 94' Street Alley S of 94`' Street Avenue U Avenue U 92"d Street 93rd Street 90' Street Alley N of 91' Street 84' Street Avenue U Vernon Avenue Vernon Avenue cul-de-sac to north 82"d Street 8 1 " Street 78'' Street cul-de-sac to west Avenue W Avenue U 66' Street cul-de-sac to north 9' Street University Avenue 90' Street deadend to east Valencia Avenue Valencia Avenue 90`' Street Valencia Avencia Valencia Avencia 87' Street End of paving S of 87d' St Venita Avenue cul-de-sac to east end of paving S of 82"d St Iola Avenue deadend to north deadend to east deadend to east 93rd Street Whisperwood Boulevard 267 Regular City Council Meeting October 14, 1999 Page 268 Parking Lots City of Lubbock Parking Lots at 9'h and Avenue L City of Lubbock Parking Lot at 9' and Avenue J Street Eisenhower Drive Garfield Drive 3`d Drive Hoover Drive Garfield Drive I O ' Drive South Perimeter Road Reese Center From 3`d Drive 3`d Drive Gilbert Drive 3`d Drive 10'' Drive Gilbert Drive Davis Drive Reese Center Parking Lots Parking Lot at 8d' Drive and Gilbert Drive Parking Lot at 10" Drive and Gilbert Drive Parking Lot at Gilbert Drive and Hoover Drive To North Reese Boulevard 4'h Drive Hoover Drive Perimeter Road 11' Drive 240 feet east 2,520 feet west This item is a routine acceptance of the 1999 Residential Street Maintenance Program, which consisted of single -course and two -course surface treatment on all streets listed in the acceptance resolution. The contract amount was $880,971.85, with Change Order No. 1 increasing the contract by $45,000. Final contract price is $887,444.02, which includes $44,046.46 of work at Reese Center. All the work planned was completed for less money than originally estimated. Final payment due the contractor upon acceptance is $42,169.88. The Street Department recommended the approval of this routine acceptance and the release of the final $42,169.88 of the contract to the contractor. (32.) Resolution No. 6531 in support of a grant application requesting funds to purchase equipment (a glass pulverizer or six mobile recycling trailers) in response to the RFP released by South Plains Association of Governments (SPAG) for fiscal year 2000 Solid Waste Grant Programs in conjunction with the Texas Natural Resource Conservation Commission (TNRCC). RESOLUTION NO.65E called WHEREAS, the South Plains Association ofG°rnments Conservat on Commission "SPAG") in conjunction with the Texas Natural Resource (hereinafter called the "TNRCC") is accepting grant application proposals for the fiscal year 2000 Solid Waste Grants Program to accomplishsuch btain Solid, and Wasto Management projects contemplated by the Texas Legislature, a ion WHEREAS, the City of Lubbock is dedicated opt h re rvation and to reduce the of its natural resources and to providing its residentsopportunities amount of waste produced, to re -use materials and to recycle what can be locally recycled; and WHEREAS, the City of Lubbock supports programthe d waste goals, the fiscal d in the city of Lubbock's proposal, to accomplish local and regional so year 2000 Solid Waste Grant program; and Regular City Council Meeting October 14, 1999 Page 269 WHEREAS, the City of Lubbock would show its support in using its best efforts to: 1) Comply with the provisions of the fiscal reimbursement and reporting requirements of SPAG, the TNRCC and the State of Texas; and 2) Use the funds for purposes for which they are provided; and 3) Ensure project is in compliance with and supports local and/or regional solid waste management plans and programs applicable to SPAG region. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City of Lubbock does hereby support and authorize the City of Lubbock Solid Waste Department to submit a grant application to SPAG for the purpose of purchasing equipment to promote and enhance the City of Lubbock Recycling Program. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Mildred Cox Mildred Cox Director of Transportation APPROVED AS TO FORM: /s/ John M. Knight John M. Knight Assistant City Attorney HB 3072 mandates that the TNRCC return a portion of all tipping fees collected in the state to local governments. The funds are apportioned back to each Council of Government based on a formula which includes (but is not limited to) population, need, and number of counties in the Council area. The Councils then conduct a competitive grants programs request to address the needs of their specific region. This year, SPAG has approximately $174,000 available for pass -through implementation projects. The SPAG Solid Waste Advisory Committee has chosen to limit each single -jurisdiction award to 25 % ($58,000) of the total available funding. The Solid Waste Department's grant application is for the purchase of equipment to enhance the City of Lubbock Recycling Program. Budget Impact - This grant is for a twelve-month period and will have minimal impact on the Solid Waste budget. If the SPAG Solid Waste Advisory approves the glass pulverizer purchase, the Solid Waste budget will be impacted by $16,000. This reflects the total cost of the glass 269 Regular City Council Meeting October 14, 1999 Page 270 pulverizer minus the $58,000 single jurisdiction award. At the end of the grant period, the program will be evaluated to determine whether it will receive continued funding from City resources. Staff recommended approval of this resolution supporting the grant application. (33.) Resolution No. 6532 reappointing temporary and substitute judges for the Lubbock Municipal Court of Record. RESOLUTION NO. 6532 WHEREAS, Subsection 30.00008(b) of the Government Code of the State of Texas provides that the governing body of the City of Lubbock may appoint one or more temporary substitute judges for the Lubbock Municipal Court of Record; and WHEREAS, such temporary substitute judges shall meet the same qualifications to serve as are required of a regular municipal judge; and WHEREAS, the City Council of the City of Lubbock has determined that it is in the best interest of the citizens of the City of Lubbock to appoint the following named persons as temporary substitute judges for the Municipal Court of Record; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the following named persons are hereby appointed temporary substitute judges of the Lubbock Municipal Court of Record. Laura Monroe Enrique Martinez David A. Ellison Ramon Gallegos Michele Hart Jim Aldridge SECTION 2. THAT said temporary substitute judges shall serve as needed and at the pleasure of the Presiding Judge of the Lubbock Municipal Court and said temporary substitute judges shall receive such pay as shall be provided for such positions by the City Council in the annual City of Lubbock budget. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Robert Doty Robert Doty, Municipal Judge APPROVED AS TO FORM: /s/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney 270 Regular City Council Meeting October 14, 1999 Page 271 In conjunction with opening of the City Holding Facility, six temporary/substitute judges were appointed in September of 1997 for the principal purpose of providing night-time magistration for prisoners brought to the holding facility on outstanding warrants or instanter tickets. The initial term of service of those six judges has expired as of September 11, 1999. While they continue to serve officially (as "de facto" judges, absent a specific act of reappointment), it would be more appropriate to take specific Council action to reappoint them, to eliminate any potential question of the legality of their actions. They will also continue to provide potential emergency relief for the presiding judge when he is absent from the City, ill, on vacation, etc. Each of the six judges has agreed to continue service and accept reappointment. The individuals will continue to act under the direction of the presiding judge. Compensation for the positions is recommended to continue at $30 per hour for time spent during regular business hours (8 a. in. - 5 p. m.) and $50 per hour for time outside of normal business hours. Staff recommended approval. (34.) Resolution No. 6533 authorizing the Mayor to execute an Interlocal Agreement with the Region 17 Adult Education Center to outsource the operation of the adult learning center at the Patterson Branch Library. RESOLUTION NO. 6533 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Interlocal Agreement by and between the City of Lubbock and Region 17 Adult Education Center, and all related documents. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by City Council this 14th day of October, 1999. ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Jeff Rippel Jeff Rippel, Library Director APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney /s/ WINDY SITTON WINDY SITTON, MAYOR A copy of the Interlocal Agreement is filed with Resolution No. 6533. 271 Regular City Council Meeting October 14, 1999 Page 272 The "learning center" room at the Patterson Branch Library was activated in February 1996, with grant funds provided for special hardware and software. From that time until now, 677 individuals enrolled in basic literacy, how to use the computer, help with reading, math, writing skills, and GED test preparation. "Active users" in any given week are 15 to 20 percent of enrollment. In the case of GED preparation, there are 60 enrollees current, with approximately 12 "active users". Given the historic percentages of educational attainment, school dropout, etc., the program at T. J. Patterson Branch Library has been relatively successful. This agreement with Region 17 Adult Education, however, is intended to strengthen both the "learning center" program and the library services program: ❖ Region 17 staff is trained specifically in "adult education" technique and teaching methods. Region 17 will provide staff, materials, etc. at no cost to the Library. ❖ The Library will: ♦ Save $2500 annually in software maintenance costs. ♦ Save $22,000 in FY 1999-2000 hardware and software upgrading costs ♦ Gain the use of one Library Assistant to young adult and outreach work Because this agreement sustains the existing Learning Center program, saves funds to budget, and improves the use of library staffing for programming in the branch service area, staff brought this proposal and recommended the Mayor be authorized to execute the necessary interlocal agreement as provided in the resolution document. (35.) Resolution No. 6534 authorizing the Mayor to execute a subcontract agreement with South Plains Emergency Medical Services/RAC (SPEMS) as part of their contract with Texas Department of Transportation for the Injury Prevention Coalition of the South Plains. RESOLUTION NO. 6534 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, by and between the City of Lubbock and South Plains Emergency Medical Services/RAC (SPEMS), a Subcontract Agreement for the Safe Communities Program at Safety City, and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. 272 Regular City Council Meeting October 14, 1999 Page 273 Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Tommy Gonzalez Tommy Gonzalez, Managing Director of Civic Services APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Subcontract Agreement is filed with Resolution No. 6534. South Plains Emergency Medical Services/RAC (SPEMS) is the lead agency in the Injury Prevention Coalition of the South Plains. The City of Lubbock is one of the founding members of that coalition, and Jere Hart, the City Traffic Engineer, is the vice -chair for that group. SPEMS has received a $72,000 grant from the Texas Department of Transportation (TxDOT) for injury prevention programs. The City of Lubbock has been approved for up to $16,000 of those funds for a Safe Communities Program at Safety City. This is the second consecutive year that the City will have received $16,000 for Safety City through SPEMS. This subcontract agreement will cover the period from October 1, 1999 through September 30, 2000. The agreement will provide for reimbursement of expenses including up to $10,000 for part-time staff for instruction as well as the purchase of two additional miniature vehicles and repairs to the 17 existing miniature cars. This agreement will enhance the service to approximately 5,000 local and area second and fourth grade students. Second grade students will participate in Safety City programs as pedestrians and bicyclists, while their fourth grade counterparts are allowed to also participate as motorists in the miniature cars. During the field trip to Safety City, the students are exposed to a simulated traffic environment that features many of the hazards that children encounter daily. The instructors and trained volunteers practice the safety precautions with the children. The Parks and Recreation Department and the Traffic Engineering Department recommended that Council authorize the Mayor to execute a subcontract agreement with South Plains Emergency Medical Services/RAC (SPEMS) as part of their contract with Texas Department of Transportation for the Injury Prevention Coalition of the South Plains. 273 Regular City Council Meeting October 14, 1999 Page 274 (36.) Resolution No. 6535 authorizing the Mayor to execute an interlocal agreement to share costs associated with the trade corridor initiative between the City of Lubbock and Schleicher County, Texas. RESOLUTION NO. 6535 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Interlocal Cooperative Agreement by and between the City of Lubbock and Schleicher County. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by City Council this 14th day of October, 1999. ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Tommy Gonzalez Tommy Gonzalez, Managing Director of Civic Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney /s/ WINDY SITTON WINDY SITTON, MAYOR A copy of the Interlocal Agreement is filed with Resolution No. 6535. The City of Lubbock is working on completing a trade corridor coalition along the Ports -to -Plains route. All cities and counties along I-27 have joined this coalition and now others north of Lubbock are joining in the effort to improve transportation along this corridor. Schleicher County, Texas brings the total of cities and counties to 33. There are over ten other communities that will consider joining the coalition's efforts. These agreements will be presented to the City Council in a future council meeting. By entering into this agreement, Schleicher County has agreed to pay their proportional share to the Ports -to -Plains initiative. These funds will be utilized to further the corridor's efforts. Staff recommended Council authorize the Mayor to enter into the interlocal agreement between the City of Lubbock and Schleicher County, Texas. (37.) Resolution No. 6536 authorizing the Mayor to execute an interlocal agreement to share costs associated with the trade corridor initiative between the City of Lubbock and the City of Eldorado, Texas. 274 Regular City Council Meeting October 14, 1999 Page 275 RESOLUTION NO. 6536 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Interlocal Cooperative Agreement by and between the City of Lubbock and City of Eldorado. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by City Council this 14th day of October, 1999. ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Tommy Gonzalez Tommy Gonzalez, Managing Director of Civic Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney /s/ WINDY SITTON WINDY SITTON, MAYOR A copy of the Interlocal Agreement is filed with Resolution No. 6536. The City of Lubbock is working on completing a trade corridor coalition along the Ports -to -Plains route. All cities and counties along I-27 have joined this coalition and now others north of Lubbock are joining in the effort to improve transportation along this corridor. The City of Eldorado, Texas brings the total of cities and counties to 34. There are over ten other communities that will consider joining the coalition's efforts. These agreements will be presented to the City Council in a future council meeting. By entering into this agreement, the City of Eldorado, Texas has agreed to pay their proportional share to the Ports -to -Plains initiative. These funds will be utilized to further the corridor's efforts. Staff recommended Council authorize the Mayor to enter into the interlocal agreement between the City of Lubbock and the City of Eldorado, Texas. (38•) Resolution No. 6537 authorizing the Mayor to execute an amen dment to an interlocal agreement with the Lubbock/Reese Redevelopment Authority (LRRA) for governmental services. 275 Regular City Council Meeting October 14, 1999 Page 276 RESOLUTION NO. 6537 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute on behalf of the City of Lubbock an Amendment to an Interlocal Agreement and any associated documents for various governmental services by and between the City of Lubbock and Lubbock -Reese Redevelopment Authority, which Amendment is attached hereto and which shall be a part of this Resolution as if fully copied herein in detail. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Richard Burdine Richard Burdine Assistant City Manager APPROVED AS TO FORM: /s/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney A copy of the Amendment to Agreement is filed with Resolution No. 6537. The Lubbock/Reese Redevelopment Authority (LRRA) requested that the City of Lubbock consider providing certain governmental services to LRRA through an interlocal agreement.The pe oserwaterlutilitd�ies es water utilities and street maintenance and solid waste. on work order basis with full and street maintenance will be performed) bea provided at the same rates cost recovery. Solid waste services w P charged within the city. Fire prevention and suppression services are being deleted in this . fre prevention an amendment. LRRA and its tenants want on-site clurrent cap bilities suppression services, which are beyond they to Chief Hailey estimates that seven to eight months annual old be peratingecoa of recruit and tram the necessary personnelat a $750,000. LRRA is negotiating with �inue providing service EC, the private fire company currently operating at Reese Center, to The proposed agreement is for one year with early termination by either party with thirty days written notice. Staff recommended City Council approval of the attached resolution. Resolution No. 6538 to reimburse bond -funded capital expenditures with proceeds of future debt. (39.) 276 Regular City Council Meeting October 14, 1999 Page 277 RESOLUTION NO. 6538 RESOLUTION DECLARING EXPECTATION TO REIMBURSE EXPENDITURES WITH PROCEEDS OF FUTURE DEBT STATE OF TEXAS § COUNTY OF LUBBOCK § WHEREAS, the City of Lubbock (the "Issuer") intends to issue debt for general purpose improvements for said City (the "Projects"), and further intends to make certain capital expenditures with respect to the Projects and currently desires and expects to reimburse such capital expenditures with proceeds of such debt; WHEREAS, under Treas. Reg. § 1.150-2 (the "Regulation"), to fund such reimbursement with proceeds of tax-exempt obligations, the Issuer must declare its expectation to make such reimbursements; and WHEREAS, the Issuer desires to preserve its ability to reimburse the capital expenditures with proceeds of tax-exempt obligations. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE ISSUER THAT the Issuer reasonably expects to reimburse capital expenditures with respect to the Projects with proceeds of debt hereafter to be incurred by the Issuer, and that this resolution shall constitute a declaration of offical intent under the Regulation. The maximum principal amount of obligations expected to be issued for the Project is $38,000,000. Dated: October 14, 1999 Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Betsy Bucy Betsy Bucy, Director of Finance APPROVED AS TO FORM: /s/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney Capital Projects amounting to approximately $37.4 million were approved in the September 18, 1999 election. City Council will consider any budgeted amount of construction projects to be financed with bond proceeds. The bond proceeds are not expected to be delivered until early spring 2000. For authorized construction projects there may be design and engineering costs incurred prior to 277 Regular City Council Meeting October 14, 1999 Page 278 delivery of the bond proceeds in order that the projects may be completed within prescribed timeframes. The City must declare its intent to reimburse bond -funded construction costs that are incurred prior to the bond issuance for the costs to be eligible for reimbursement with bond proceeds. This resolution allows reimbursement of authorized costs incurred in advance of the bond issuance in order that projects may be completed within prescribed timeframes. Staff recommended approval of this resolution to reimburse no more than $38,000,000. (40.) Resolution No. 6539 for paying agent/registrar services for payment of debt service to bondholders for outstanding bond issues. RESOLUTION NO. 6539 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Agreement between the City of Lubbock and Bank One, Texas, NA of Forth Worth, Texas to serve as Paying Agent/Registrar in connection with the payment of the principal of, premium, if any, and interest on bonds issued by the City of Lubbock, and any other related documents. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Betsy Bucy Betsy Bucy, Director of Finance APPROVED AS TO FORM: /s/ John M. Knight John M. Knight Assistant City Attorney A copy of the Agreement is filed with Resolution No. 6539. When bonds are issued, a paying agent/registrar is identified to pay bondholders semi-annual payments. Recently the current service provider raised rates. In addition, the current service provider has not performed satisfactorily. Working with the City's financial advisor, First Southwest, the City obtained quotes from other paying agent/registrars for the payment of outstanding debt service. The successful bidder was Bank One Investment Management Group. Their quote to perform the paying agent services is $9,400 less annually. Over the remaining life of the outstanding issues, the projected savings are expected to be $73,210. 278 Regular City Council Meeting October 14, 1999 Page 279 This resolution is to contract with Bank One Investment Management Group to perform the paying agent/registrar service on our outstanding bond issues. Staff recommended approval of this resolution. (41.) Resolution No. 6540 authorizing the Mayor to execute an agreement between the Canadian River Municipal Water Authority, the City of Lubbock, the City of Slaton, and the City of New Deal for processing and delivering water. RESOLUTION NO. 6540 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Agreement for Processing and Delivering Water Between the Canadian River Municipal Water Authority, City of Lubbock, City of Slaton and the City of New Deal, and any other related documents. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Terry Ellerbrook Terry Ellerbrook, Managing Director of Water Utilities APPROVED AS TO FORM: /s/ Richard Casner Richard Casner, Natural Resources Attorney A copy of the Agreement is filed with Resolution No. 6540. The City of Slaton, having a surplus of water, and the City of New Deal, desiring to supplement its water supply, have developed an interlocal agreement for the purchase and sale of water between them that is contingent on this agreement to process and deliver the water. Since all the water provided to the City of Slaton by the Canadian River Municipal Water Authority (CRMWA) is treated by and passes through the City of Lubbock water treatment plant, the simplest and most economical way to deliver the water from Slaton to New Deal is via the City of Lubbock water system. This agreement provides the terms and conditions necessary to do this. In this agreement Lubbock would deliver up to 50 million gallons of water from Slaton to New Deal 279 Regular City Council Meeting October 14, 1999 Page 280 annually. New Deal would pay to Lubbock the sum of Lubbock's budgeted cost, per thousand gallons, for delivery of the water to New Deal, as calculated annually by Lubbock. The budgeted cost for the 1999-2000 fiscal year is $0.42 per thousand gallons. The point of delivery for the Lubbock water system would be the nearest practicable point to the extreme northwest corner of the property owned by the City of Lubbock just north of the Lubbock International Airport. This agreement is contingent upon Lubbock obtaining sufficient grant funding from the United States of America, or the State of Texas to construct a pipeline system planned for the airport industrial park. This pipeline system would be used to transport the water to New Deal. The water processing and delivering agreement, as proposed, would serve to provide the most reasonable, cost effective and practical method to allow water to be transferred from the City of Slaton to the City of New Deal. The City of Lubbock will be fully reimbursed for all costs associated with processing and delivering the water. In view of these considerations, staff recommended approval of this item. (42.) Approve Science Spectrum 1999-2000 Budget for Omnimax Theater. Each year, the Science Spectrum budget for the Omnimax Theater is presented to the Council as a matter of information. The City of Lubbock has a vested interest in the continued successful operation of the Science Spectrum. Article 5, Section 14 of the Land Acquisition and Management Agreement between the City of Lubbock and the Science Spectrum requires the Science Spectrum to present its annual budget for its Exhibition Hall/Auditorium for approval. The Science Spectrum has met its quarterly payment schedule to the City Of Lubbock. The budget information for the Omnimax Theatre is included in the agenda back-up materials. A representative from the Science Spectrum was present to answer any questions from Council. The Science Spectrum budget for the Omnimax Theatre was accepted by minuted action of the Council. (43.) Resolution No. 6541 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the Court Ordered Visitation Exchange, Inc. (COVE) - Exchange Program from the Community Development Block Grant (CDBG) for Public Service. RESOLUTION NO. 6541 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Community Development Funding Contract, by and between the City of Lubbock and Court Ordered Visitation Exchange (COVE) Inc. - Exchange program from the Community Development Block Grant (CDBG) for Public Service, and other related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. Regular City Council Meeting October 14, 1999 Page 281 Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Managing Director Health and Community Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Contract is filed with Resolution No. 6541. Grantee: Court Ordered Visitation Exchange Inc. (COVE) Program: Exchange Program Funding Source: 1999-2000 Community Development Block Grant Use of Funds: This program will provide a safe, supportive, and supervised setting for high -risk custody exchange of children. Trained supervisors will provide counseling of children and parents as exchanges take place. Location: 1301 42nd Street Amount: $25,896 Match: 25 % Return of Investment: Not required for Community Development Public Service. Terms: October 1, 1999 through September 30, 2000 Comments: Funding for this contract was approved by City Council at the June 10, 1999 City Council meeting. The contract is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. (44.) Resolution No. 6542 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the Guadalupe/Parkway Neighborhood Centers - Summer Youth program from the Community Development Block Grant (CDBG) for Public Service. 281 Regular City Council Meeting October 14, 1999 Page 282 RESOLUTION NO. 6542 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Community Development Funding Contract, by and between the City of Lubbock and Guadalupe/Parkway Neighborhood Centers - Summer Youth program from the Community Development Block Grant (CDBG) for Public Service, and other related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Managing Director Health and Community Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Contract is filed with Resolution No. 6542. Grantee: Guadalupe/Parkway Neighborhood Centers Program: Summer Youth Funding Source: 1999-2000 Community Development Block Grant Use of Funds: This summer program will provide youth with cultural, recreational and educational activities in a safe and secure environment. Location: 405 North MLK, Jr. Boulevard. Amount: $34,720 Match: 25 % Return of Investment: Not required for Community Development Public Service. Terms: October 1, 1999 through September 30, 2000 Comments: Funding for this contract was approved by City Council at the June 10, 1999 City Council meeting. The contract is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. 282 Regular City Council Meeting October 14, 1999 Page 283 (45.) Resolution No. 6543 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the Lubbock Area Coalition for Literacy - Literacy Outreach program from the Community Development Block Grant (CDBG) for Public Service. RESOLUTION NO. 6543 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Community Development Funding Contract, by and between the City of Lubbock and Lubbock Area Coalition for Literacy - Literacy Outreach program from the Community Development Block Grant (CDBG) for Public Service, and other related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Managing Director Health and Community Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Contract is filed with Resolution No. 6543. Grantee: Lubbock Area Coalition for Literacy Program: Literacy Outreach program Funding Source: 1999-2000 Community Development Block Grant Use of Funds: This project is an initiative to provide youth and adult reading and literacy programs. Location: Arnett Benson and Harwell areas. Amount: $5,250 Match: 25 % Return of Investment: Not required for Community Development Public Service. Terms: October 1, 1999 through September 30, 2000 283 Regular City Council Meeting October 14, 1999 Page 284 Comments: Funding for this contract was approved by City Council at the June 10, 1999 City Council meeting. The contract is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. (46.) Resolution No. 6544 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the Lubbock Black Chamber - Business Assistance program from the Community Development Block Grant (CDBG) for Public Service. RESOLUTION NO. 6544 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Community Development Funding Contract, by and between the City of Lubbock and Lubbock Black Chamber - Business Assistance program from the Community Development Block Grant (CDBG) for Public Service, and other related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Managing Director Health and Community Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Contract is filed with Resolution No. 6544. Grantee: Lubbock Black Chamber Program: Business Assistance program Funding Source: 1999-2000 Community Development Block Grant Use of Funds: This project will aid new or existing businesses with finding financial assistance, management and computer training and other information needed to sustain or create businesses in three CDBG- eligible neighborhoods. Location: Chatman Hill, Parkway Cherry Point and Dunbar Manhattan Heights areas ►:V Regular City Council Meeting October 14, 1999 Page 285 Amount: $31,550 Match: 25 % Return of Investment: Not required for Community Development Public Service. Terms: October 1, 1999 through September 30, 2000 Comments: Funding for this contract was approved by City Council at the June 10, 1999 City Council meeting. The contract is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. (47.) Resolution No. 6545 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the Lubbock Regional Council on Alcohol and Drug Abuse - Girl Power program from the Community Development Block Grant (CDBG) for Public Service. RESOLUTION NO. 6545 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Community Development Funding Contract, by and between the City of Lubbock and Lubbock Regional Council on Alcohol and Drug Abuse - Girl Power program from the Community Development Block Grant (CDBG) for Public Service, and other related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Managing Director Health and Community Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Contract is filed with Resolution No. 6545. 285 Regular City Council Meeting October 14, 1999 Page 286 Grantee: Lubbock Regional Council on Alcohol and Drug Abuse Program: Girl Power Program Funding Source: 1999-2000 Community Development Block Grant Use of Funds: This project seeks to reach girls ages 9-14 and the adults who influence them. The program will be offered in two targeted neighborhoods and will provide resistance skills training to allow the young girls to reach their full potential. Location: Two targeted neighborhoods. Amount: $6,958 Match: 25 % Return of Investment: Not required for Community Development Public Service. Terms: October 1, 1999 through September 30, 2000 Comments: Funding for this contract was approved by City Council at the June 10, 1999 City Council meeting. The contract is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. (48.) Resolution No. 6546 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the Lubbock United Neighborhood Association (LUNA) - Achieving the Goal program from the Community Development Block Grant (CDBG) for Public Service. RESOLUTION NO. 6546 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Community Development Funding Contract, by and between the City of Lubbock and Lubbock United Neighborhood Association - Achieving the Goal program from the Community Development Block Grant (CDBG) for Public Service, and other related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. Regular City Council Meeting October 14, 1999 Page 287 Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Managing Director Health and Community Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Contract is filed with Resolution No. 6546. Grantee: Lubbock United Neighborhood Association Program: Achieving the Goal Funding Source: 1999-2000 Community Development Block Grant Use of Funds: This project will help to coordinate crime prevention efforts by developing youth opportunities, reducing apartment crime by forming apartment organizations, and exploring crime reduction programs in eligible neighborhoods. Four youth activities and eight crime prevention activities are projected. Location: 1706 23rd Street. Amount: $20,147 Match: 25 % Return of Investment: Not required for Community Development Public Service. Terms: October 1, 1999 through September 30, 2000 Comments: Funding for this contract was approved by City Council at the June 10, 1999 City Council meeting. The contract is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. (49.) Resolution No. 6547 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the Lubbock United Neighborhood Association (LUNA) - Enlarging the Circle program from the Community Development Block Grant (CDBG) for Public Service. 287 Regular City Council Meeting October 14, 1999 Page 288 RESOLUTION NO. 6547 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Community Development Funding Contract, by and between the City of Lubbock and Lubbock United Neighborhood Association - Enlarging the Circle program from the Community Development Block Grant (CDBG) for Public Service, and other related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Managing Director Health and Community Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Contract is filed with Resolution No. 6547. Grantee: Lubbock United Neighborhood Association Program: Enlarging the Circle Funding Source: 1999-2000 Community Development Block Grant Use of Funds: This project will organize neighborhood associations in the nine undeveloped neighborhoods in the CDBG eligible area. It will provide access to crime prevention tools, leadership training, and clean up and beautification assistance for each new neighborhood association. Location: 1706 23rd Street. Amount: $9,675 Match: 25 % Return of Investment: Not required for Community Development Public Service. Terms: October 1, 1999 through September 30, 2000 Comments: Funding for this contract was approved by City Council at the June 10, 1999 City Council meeting. The contract is available for review in the City Secretary's Office. NM Regular City Council Meeting October 14, 1999 Page 289 Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. (50.) Resolution No. 6548 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the Parenting Cottage - Sunny Beginnings program from the Community Development Block Grant (CDBG) for Public Service. RESOLUTION NO. 6548 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Community Development Funding Contract, by and between the City of Lubbock and Parenting Cottage - Sunny Beginnings program from the Community Development Block Grant (CDBG) for Public Service, and other related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Managing Director Health and Community Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Contract is filed with Resolution No. 6548. Grantee: Parenting Cottage Program: Sunny Beginnings Funding Source: 1999-2000 Community Development Block Grant Use of Funds: This program will provide education and support services to new parents and their children who are at risk because of their low- income status. The program will include home visits; parent support groups and child play groups. Location: Harwell area. Amount: $24,750 Match: 25 % NE Regular City Council Meeting October 14, 1999 Page 290 Return of Investment: Not required for Community Development Public Service. Terms: October 1, 1999 through September 30, 2000 Comments: Funding for this contract was approved by City Council at the June 10, 1999 City Council meeting. The contract is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. (51.) Resolution No. 6549 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the South Plains AIDS Resource Center - Dental program from the Community Development Block Grant (CDBG) for Public Service. RESOLUTION NO. 6549 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Community Development Funding Contract, by and between the City of Lubbock and South Plains AIDS Resource Center - Dental program from the Community Development Block Grant (CDBG) for Public Service, and other related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Managing Director Health and Community Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Contract is filed with Resolution No. 6549. Grantee: South Plains AIDS Resource Center Program: Dental program Funding Source: 1999-2000 Community Development Block Grant 290 Regular City Council Meeting October 14, 1999 Page 291 Use of Funds: This project will deliver preventive services to low-income individuals with HIV disease program will fill the gap in dental care for HIV an, Location: 4819 Avenue Q. Amount: $11, 000 Match: 25 % and basic dental or AIDS. The I AIDS patients. Return of Investment: Not required for Community Development Public Service. Terms: October 1, 1999 through September 30, 2000 Comments: Funding for this contract was approved by City Council at the June 10, 1999 City Council meeting. The contract is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. (52.) Resolution No. 6562 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the West Texas Housing Foundation - Down Payment/Closing Cost program from the Community Development Block Grant (CDBG) for Affordable Housing. This item was moved from Consent to Regular Agenda and was considered following Item No. 70. RESOLUTION NO. 6562 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Community Development Funding Contract, by and between the City of Lubbock and West Texas Housing Foundation - Down Payment/Closing Cost program from the Community Development Block Grant (CDBG) for Affordable Housing, and other related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. 291 Regular City Council Meeting October 14, 1999 Page 292 Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Managing Director Health and Community Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Contract is filed with Resolution No. 6562. Grantee: West Texas Housing Foundation Pro ram: Down Payment/Closing Cost Program Funding Source: 1999-2000 Community Development Block Grant Use of Funds: This project by West Texas Housing Foundation will assist qualified households by providing low interest loans for the payment of closing costs or buy downs for the purchase of a home. Location: Community Wide. Amount: $75,000 Match: 25 % Return of Investment: Although no return of investment is required for this type of program, all loaned amounts will be returned to Community Development through the homebuyer's loan payment. Terms: October 1, 1999 through September 30, 2000 Co_: Funding for this contract was approved by City Council at the June 10, 1999 City Council meeting. The contract is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. Motion was made by Councilmember Cooke, seconded by Councilmember Nelson to pass Resolution No. 6562 as recommended by staff. Motion carried: 6 Yeas, 0 Nays. Councilmember Patterson recused himself. The next item considered was Item No. 71. 292 Regular City Council Meeting October 14, 1999 Page 293 (53.) Resolution No. 6550 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the K. N. Clapp Neighborhood Association - Locks/Lights program from the Community Development Block Grant (CDBG) for Crime Prevention. RESOLUTION NO. 6550 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Community Development Funding Contract, by and between the City of Lubbock and K. N. Clapp Neighborhood Association - Locks/Lights program from the Community Development Block Grant (CDBG) for Crime Prevention, and other related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Managing Director Health and Community Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Contract is filed with Resolution No. 6550. Grantee: K. N. Clapp Neighborhood Association Pro ram: Locks/Lights Program Funding Source: 1999-2000 Community Development Block Grant Use of Funds: This neighborhood enhancement project will fund aggressive crime prevention methods in an effort to decrease crime in the neighborhood. Location: Clapp Park Neighborhood. Amount: $3,234 Match: 25 % Return of Investment: Not required for Public Service activity Terms: October 1, 1999 through September 30, 2000 293 Regular City Council Meeting October 14, 1999 Page 294 Comments: Funding for this contract was approved by City Council at the June 10, 1999 City Council meeting. The contract is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. (54.) Resolution No. 6551 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the Community Housing Resource Board - CHDO Operating Expenses program from the Home Investment Partnerships (HOME) Program for Operating. RESOLUTION NO. 6551 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Community Development Funding Contract, by and between the City of Lubbock and Community Housing Resource Board - CHDO Operating Expenses program from the Home Investment Partnerships (HOME) Program for Operating, and other related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Managing Director Health and Community Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Contract is filed with Resolution No. 6551. Grantee: Community Housing Resource Board Program: Operating Expenses Funding Source: 1999-2000 Home Investment Partnerships (HOME) Grant 294 Regular City Council Meeting October 14, 1999 Page 295 Use of Funds: This project will finance operating expenses for the local CHDO and will enhance their ability to carryout the management of their affordable housing programs including their low -mod apartment complex, lease purchase programs, homebuyer programs, elderly housing project and homebuyer workshops. Location: 1628 Main Street. Amount: $50,000 Match: Not required for CHDO projects Return of Investment: Not required for CHDO operating funds. Terms: October 1, 1999 through September 30, 2001 Comments: Funding for this contract was approved by City Council at the June 10, 1999 City Council meeting. The contract is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. (55.) Resolution No. 6552 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the Community Housing Resource Board - Lease Purchase program from the Home Investment Partnerships (HOME) for Affordable Housing. RESOLUTION NO. 6552 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Community Development Funding Contract, by and between the City of Lubbock and Community Housing Resource Board - Lease Purchase program from the Home Investment Partnerships (HOME) Program for Operating, and other related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON ATTEST: WINDY SITTON, MAYOR /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Managing Director Health and Community Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney 295 Regular City Council Meeting October 14, 1999 Page 296 A copy of the Contract is filed with Resolution No. 6552. Grantee: Community Housing Resource Board Program: Lease Purchase Program Funding Source: 1999-2000 Home Investment Partnerships (HOME) Grant Use of Funds: This CHDO set -aside project will enable CHRB to purchase existing homes, rehabilitate them and place them under a lease - purchase contract with a low-income family who needs a short period of time to get their credit in order before purchasing the home. Location: Community Wide. Amount: $174,450 Match: 25 % Return of Investment: 25 % of the grant amount in one lump sum or equal payments for up to a ten year time period with no interest charged. Remaining proceeds shall be retained by the Grantee and used to continue the Lease/Purchase Program. Terms: October 1, 1999 through September 30, 2001 Comments: Funding for this contract was approved by City Council at the June 10, 1999 City Council meeting. The contract is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. (56.) Resolution No. 6553 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the ASK House for Women - Renovation program from the Emergency Shelter Grant (ESG) for Shelter Renovation. RESOLUTION NO. 6553 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Community Development Funding Contract, by and between the City of Lubbock and ASK House for Women - Renovation program from the Emergency Shelter Grant (ESG) for Shelter Renovation, and other related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. 296 Regular City Council Meeting October 14, 1999 Page 297 Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Managing Director Health and Community Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Contract is filed with Resolution No. 6553. Grantee: ASK House for Women Program: Shelter Renovation Funding Source: 1999-2000 Emergency Shelter Grant Use of Funds: These funds will be used to replace the roof and air conditioning system of ASK House, which serves women recovering from substance abuse. Location: 1611 Avenue O. Amount: $6,500 Match: 100 % Return of Investment: Not Required for Emergency Shelter Grant Terms: October 1, 1999 through September 30, 2000 Comments: Funding for this contract was approved by City Council at the June 10, 1999 City Council meeting. The contract is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. (57.) Resolution No. 6554 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the Lubbock MHMR - Billy Meeks Center Renovation program from the Emergency Shelter Grant (ESG) for Shelter Renovation. 297 Regular City Council Meeting October 14, 1999 Page 298 RESOLUTION NO. 6554 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Community Development Funding Contract, by and between the City of Lubbock and Lubbock MHMR - Billy Meeks Center Renovation program from the Emergency Shelter Grant (ESG) for Shelter Renovation, and other related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Managing Director Health and Community Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Contract is filed with Resolution No. 6554. Grantee: Lubbock MHMR Program: Shelter Renovation- Billy Meeks Center Funding Source: 1999-2000 Emergency Shelter Grant Use of Funds: This project will provide funds to renovate their existing shelter, which serves men recovering from substance abuse. Location: 1601 Vanda. Amount: $2,000 Match: 100 % Return of Investment: Not required for Emergency Shelter Grant Terms: October 1, 1999 through September 30, 2000 Comments: Funding for this contract was approved by City Council at the June 10, 1999 City Council meeting. The contract is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. Regular City Council Meeting October 14, 1999 Page 299 (58.) Resolution No. 6555 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the Alcohol Recovery Center - Operations and Renovation program from the Emergency Shelter Grant (ESG) for Shelter Operations. RESOLUTION NO. 6555 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Community Development Funding Contract, by and between the City of Lubbock and Alcohol Recovery Center - Operations and Renovation program from the Emergency Shelter Grant (ESG) for Shelter Operations, and other related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Managing Director Health and Community Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Contract is filed with Resolution No. 6555. Grantee: Alcohol Recovery Center Program: Operations/ Renovation Funding Source: 1999-2000 Emergency Shelter Grant Use of Funds: This project will provide shelter -operating funds including utilities, fuel and maintenance. This facility serves men who are recovering from substance abuse, and will provide funds to renovate their existing shelter, which serves men recovering from substance abuse. Location: 608 17th Street. Amount: $5,560 operations, $19,750 renovations Match: 100 % Return of Investment: Not required for Emergency Shelter Grant 299 Regular City Council Meeting October 14, 1999 Page 300 Terms: October 1, 1999 through September 30, 2000 Comments: Funding for this contract was approved by City Council at the June 10, 1999 City Council meeting. The contract is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. (59.) Resolution No. 6556 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the Interfaith Hospitality Network for Homeless Families, Inc. - Operations/ Essential Services program from the Emergency Shelter Grant (ESG) for Shelter Operations and Essential Services. RESOLUTION NO. 6556 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Community Development Funding Contract, by and between the City of Lubbock and Interfaith Hospitality Network for Homeless Families, Inc. - Operations/Essential Services program from the Emergency Shelter Grant (ESG) for Shelter Operations and Essential Services, and other related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Managing Director Health and Community Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Contract is filed with Resolution No. 6556. Grantee: Interfaith Hospitality Network for Homeless Families Inc. Program: Operations/ Essential Services Funding Source: 1999-2000 Emergency Shelter Grant 300 Regular City Council Meeting October 14, 1999 Page 301 Use of Funds: This program will provide shelter operating funds ($5,740) to include fuel, phone and utilities, and essential service funds ($750) for food vouchers. IHN operates this day center for homeless families while local churches provide sleeping quarters on a rotating basis. Location: 1319 15th Street. Amount: $6,490 Match: 100 % Return of Investment: Not required for Emergency Shelter Grant Terms: October 1, 1999 through September 30, 2000 Comments: Funding for this contract was approved by City Council at the June 10, 1999 City Council meeting. The contract is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. (60.) Resolution No. 6557 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the Lakeside Service Center - Homeless Prevention program from the Emergency Shelter Grant (ESG) for Homeless Prevention. RESOLUTION NO. 6557 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Community Development Funding Contract, by and between the City of Lubbock and Lakeside Service Center - Homeless Prevention program from the Emergency Shelter Grant (ESG) for Homeless Prevention, and other related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 14th day of October, 1999. ATTEST: _/s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: -/s/ Doug Goodman Doug Goodman, Managing Director Health and Community Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney /s/ WINDY SITTON WINDY SITTON, MAYOR 301 Regular City Council Meeting October 14, 1999 Page 302 A copy of the Contract is filed with Resolution No. 6557. Grantee: Lakeside Service Center Program: Homeless Prevention Funding Source: 1999-2000 Emergency Shelter Grant Use of Funds: This project will provide funds for a "Three Months to Self -Sufficiency" program. The program will provide mortgage, rent and utility assistance to households suffering from an emergency leaving them on the verge of homelessness. Location: 702 76th Street. Amount: $3,900 Match: 100 % Return of Investment: Not required for Emergency Shelter Grant Terms: October 1, 1999 through September 30, 2000 Comments: Funding for this contract was approved by City Council at the June 10, 1999 City Council meeting. The contract is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. (61.) Resolution No. 6558 to establish purchasing procedures for Lubbock Power & Light for the public purpose of protecting and enhancing the competitive position of Lubbock Power & Light. RESOLUTION NO. 6558 WHEREAS, Senate Bill 7 enacted into law by the 76' Session of the Texas Legislature, with an effective date of September 1, 1999, amends Chapter 252 of the Local Government Code to exempt from the requirements of such Chapter expenditures made by a municipally owned electric utility for any purchases made by the municipally owned electric utility in accordance with procurement procedures adopted by a resolution of its governing body that sets out the public purpose to be achieved by those procedures; WHEREAS, the City of Lubbock, Texas, a home -rule municipal corporation in the State of Texas, owns and operates a municipal electric utility, that being Lubbock Power & Light; WHEREAS, the City Council desires to adopt this Resolution establishing purchasing procedures for Lubbock Power & Light for the public purpose of protecting and enhancing the competitive position of Lubbock Power & Light; WHEREAS, the City Council further finds that these purchasing procedures will benefit the public purpose, the citizens of Lubbock, and the customers and ratepayers of Lubbock Power & Light by providing for Lubbock Power & Light purchases to conform with all applicable laws while assuring that procurements are both beneficial and cost-effective for Lubbock Power & Light and its customers and fair and equitable to suppliers; and WHEREAS, the City Council deems it to be in the best interest of the citizens of the City of Lubbock to adopt by resolution purchasing procedures applicable to purchases by Lubbock Power & Light; NOW, THEREFORE, 302 Regular City Council Meeting October 14, 1999 Page 303 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT all purchases by Lubbock Power & Light of equipment, supplies, materials, services or any other items shall be made in accordance with City of Lubbock Purchasing Procedures 3511-455, attached hereto and made a part hereof for all intents and purposes. SECTION 2. THAT any prior resolutions or parts of resolutions in conflict with this Resolution are hereby repealed to the extent of any conflict. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Paul Thompson by Derrell Oliver Paul Thompson Director of Electric Utilities APPROVED AS TO FORM: /s/ Richard Casner Richard Casner, Natural Resources Attorney A copy of the Purchasing Procedures is filed with Resolution No. 6558. Senate Bill 7 enacted into law by the 76th Session of the Texas Legislature and signed by the Governor on June 18, 1999, with an effective date of September 1, 1999, amends Chapter 252 of the Local Government Code to exempt from the requirements of such Chapter expenditures made by a municipally owned electric utility for any purchases made by the municipally owned electric utility in accordance with procurement procedures adopted by a resolution of its governing body that sets out the public purpose to be achieved by those procedures. Purchasing Procedures 3511-455 will benefit the public purpose, the citizens of Lubbock, and the customers and ratepayers of Lubbock Power & Light by providing for Lubbock Power & Light purchases to conform with all applicable state procurement laws as well as the City Charter while assuring that procurements are both beneficial and cost- effective for Lubbock Power & Light and its customers and fair and equitable to suppliers. Staff recommended adoption of Purchasing Procedures 3511-455. (62.) Resolution No. 6559 authorizing the Mayor to limit the disclosure of public power utility competitive matters for Lubbock Power & Light. 303 Regular City Council Meeting October 14, 1999 Page 304 RESOLUTION NO. 6559 WHEREAS, Senate Bill 7 enacted into law by the 76' Session of the Texas Legislature and signed by the Governor on June 18, 1999, with an effective date of September 1, 1999, amends Subchapter C, Chapter 552, Government Code, by adding Section 552.131 to provide a new exception to disclosure for public power utility competitive matters; and WHEREAS, Senate Bill 7 defines "competitive matter" as a utility -related matter that the public power utility governing body in good faith determines by a majority vote is related to the public power utility's competitive activity, including commercial information, and would, if disclosed, give advantage to competitors or prospective competitors; and WHEREAS, the City of Lubbock, Texas, a home -rule municipal corporation, in the State of Texas, owns and operates a municipal electric utility; and WHEREAS, the City Council of the City of Lubbock, as the governing body of the municipally owned electric utility, desires to adopt this RESOLUTION defining "competitive matter" for the purpose of protecting the competitive position of its electric utility as provided for in Senate Bill 7; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: PART 1: Competitive Matter (herein so called): For the purposes of application of Section 552.131 of the Government Code, which provides for exception to disclosure for public power utility competitive matters, the following categories of information are determined by the City Council of the City of Lubbock, in the exercise of good faith, to be Competitive Matters, the disclosure of which would give advantage to competitors or potential competitors: (A) Financial Information, including but not limited to: (1) Strategic and business plans and studies; (2) Rate and pricing strategies and studies: (3) Revenue and expense projections and targets; (4) Fuel pricing and usage; (5) Fuel hedging/risk management strategies; (6) Cost of service studies; (7) Capital improvements and project plans and studies; (8) Target electric generation and production levels; (9) Operation and capital statements - actual to budget performance information; (10) Business forecasts. (B) Purchasing and Contract Information, including but not limited to: (1) Power supply (energy and capacity) pricing, proposals and contracts; (2) Power sales pricing, proposals and contracts; 304 Regular City Council Meeting October 14, 1999 Page 305 (3) Fuel contracts and proposals; (4) Stored/reserve fuel supply; (5) Power purchase contracts and proposals; (6) Purchasing information relating to competitive matters, including bids, specifications, proposals, contracts and bid results; (7) Fuel transportation pricing and contracts; (8) Negotiations, modeling, data, correspondence, drafts and memoranda related to negotiations and consideration of the above contracts and pricing. (C) Business Operations Information, including but not limited to: (1) Work management studies, system configuration and system data; (2) Benchmarking data, surveys, reports and other information; (3) Market plans, studies, and strategies; (4) Personnel staffing levels and compensation; (5) Cost of service studies; (6) Internal business performance information; (7) Energy and billing information; (8) Internal cost assignments and allocation methodology; (9) Financial planning, sensitivity and scenario analyses; (10 Competitive Intelligence systems and information; (11) Product design information; (12) Forecast of sales and revenues (13) Sales and promotion strategies, plans, contracts, proposals and budgets (historical and forecast); (14) Contracts or proposals for retail energy sales; (15) Sales incentive plans; (16) Strategies, plans, contracts, proposals and budgets regarding marketing research; (17) Strategies, plans, contracts, proposals and budgets regarding analyses, sales and marketing and promotion of retail products and services, or the development of same; (18) Research regarding energy loads; (19) Corporate business plans; (20) Assessments, plans or strategies related to acquisition of other utilities; 305 Regular City Council Meeting October 14, 1999 Page 306 (21) Strategies, plans or studies regarding debt allocation or refunding; (22) Internal audit reports; (23) Reports, summaries or other documentation describing executive pay and employment prerequisites; (24) Consulting reports; (25) Financial, accounting or statistical data submitted confidentially to industry groups or other third parties regarding Competitive Matters; (26) Information or data related to firms supplying goods or services related to the municipally owned utility; (27) Alliance, and joint venture and aggregation information for power generation or sales. (D) Generation/System Operations Information, including but not limited to: (1) Generating unit operating and performance data, including heat rates; (2) (3) (4) (5) (6) (7) (8) (9) (10) Engineering and design of transmission/distribution system; Control system design and capabilities; Maintenance schedules; Load and generation forecasts; generation units and Generation/Distribution system improvement plans, studies and work papers; Generation unit and system audits; Non -fuel procurement activities; Data, studies, plans or contracts related to the acquisition, disposition or exchange of generation facilities, equipment or other property; Generation unit, generation system, and facility construction and project management plans and system operating and performance data; (11) Generation control system, design and capabilities; (12) System improvement evaluations and recommendations, including economic evaluations; (13) Maintenance policies and processes; (14) Operation management planning information. 306 Regular City Council Meeting October 14, 1999 Page 307 (E) Competitive Customer Information, including but not limited to: (1) Customer lists or identification data, consumption data, or rate/bilIing/account data. PART 2. Information or records of the City of Lubbock, in any media, that are reasonably related to a Competitive Matter as defined in PART 1 above are excepted from the disclosure requirements of Chapter 552 of the Government Code. PART 3. The City Council of the City of Lubbock reserves the right to supplement or amend the list of Competitive Matters set out in this Resolution from time to time by addition or deletion or case -by -case determinations as may be appropriate and desirable in order to continue to operate and manage the City of Lubbock electric utility in a manner consistent with the interests of the City and its electric utility customers, and with the protections authorized by Senate Bill 7. PART 4. Notwithstanding the enumeration otherwise, this Resolution shall not deem a Competitive Matter any matter excluded from the definition of "competitive matter" described in Section 552.131(a)(3) (A-M) of the Government Code. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Paul Thompson by Derrell Oliver Paul Thompson Director of Electric Utilities APPROVED AS TO FORM: /s/ Richard Casner Richard Casner, Natural Resources Attorney Senate Bill 7 enacted into law by the 76th Session of the Texas Legislature and signed by the Governor on June 18, 1999 promotes competition among electric utilities within Texas. A portion of this Bill allows public utilities such as Lubbock Power & Light to limit the type of information they must disclose to the public. This portion was included to give public utilities the same rights and privileges currently enjoyed by investor -owned utilities. This action levels the competitive playing field among all utilities in Texas. The resolution includes a specific list of items considered to be competitive matters. The staff recommended approval of the requested resolution to enable LP&L the same rights concerning competitive matters as are currently enjoyed by its competitors. 307 Regular City Council Meeting October 14, 1999 Page 308 (63.) Bid #99183--Rough Terrain Forklift (Fleet Services) This bid is for the purchase of a rough terrain forklift to be used by the Solid Waste Collection Department to replace and install dumpsters in City alleys. The low bid is $34,016 from Western Forklift and Supply, Inc. of Lubbock, Texas and is within the Equipment Capital Outlay -Heavy Equipment budget amount. (64.) Bid #99192--City of Lubbock Library Subscription Services, Annual Pricing (Library) This bid involves the selection of a periodicals agent to supply nearly 500 magazine and newspaper subscriptions to the Mahon, Godeke, Patterson and Groves libraries. These publications are used by the citizens of Lubbock in fulfillment of their information needs. The term of the contract is for one year with an option to renew annually for up to two additional years. Two of the bids not recommended were submitted with lower costs. Popular Subscription Service bid $23,242.74. Popular did not, however, meet the bid requirements of providing three references with 500 or more subscriptions, nor did they meet the requirement of providing a full list or catalog of titles available. They submitted only a partial print-out. W T Cox Subscriptions provided a bid of $23,994. They did not, however, meet the requirement of providing evidence of financial stability. Additionally, several of their submitted references did not meet the required standard of 500 or more subscriptions. A fourth bid was submitted by Turner Subscription Services at $29,507.38. The lowest responsible bid meeting specifications is $24,774.99 annually from EBSCO Subscription Services of Dallas, Texas and is within the System Capital Outlay -Mahon Library budget amount. (65.) Resolution No. 6560/Bid #99198—Lubbock Power & Light Wadsworth Substation Construction (Electric Distribution) RESOLUTION NO. 6560 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a contract for Lubbock Power & Light Wadsworth Substation Construction, by and between the City of Lubbock and Electrical Power Specialists, Inc. of Magnolia, Texas and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Regular City Council Meeting October 14, 1999 Page 309 Passed by City Council this 14th day of October, 1999. ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney /s/ WINDY SITTON WINDY SITTON, MAYOR CONTRACT STATE OF TEXAS § COUNTY OF LUBBOCK § THIS AGREEMENT, made and entered into this 14th day of October, 1999, by and between the City of Lubbock, County of Lubbock, State of Texas, acting by and through Windy Sitton, Mayor, thereunto authorized to do so, hereinafter referred to as OWNER, and Electrical Power Specialists, Inc., of the City of Magnolia, County of Montgomery, and the State of Texas, herein termed CONTRACTOR. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the CONTRACTOR hereby agrees with OWNER to commence and complete the construction of certain improvements described as follows: BID #99198 - LUBBOCK POWER & LIGHT WADSWORTH SUBSTATION CONSTRUCTION - $652,645.00 and all extra work in connection therewith, under the terms as stated in the contract documents, and at his (or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete said construction in accordance with the contract documents as defined in the General Condition of Agreement. THE CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have been given to him and to substantially complete same within the time specified in the contract documents. The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with the bid submitted therefore, subject to additions and deductions, as provided in the contract documents and to make payment on account thereof as provided therein. 309 Regular City Council Meeting October 14, 1999 Page 310 IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County, Texas in the year and day first above written. ATTEST: /s/ Kaythie Darnell Secretary APPROVED AS TO CONTENT: /s/ Gary Zheng Owner's Representative APPROVED AS TO FORM: /s/ William de Haas City Attorney ATTEST: Corporate Secretary /s/ M.A. Lawther CITY OF LUBBOCK, TEXAS (OWNER) /s/ Windy Sitton MAYOR CONTRACTOR: Electrical Power Specialists, Inc. Bv: /s/ E. Ruth Lawther PRINTED NAME: E. Ruth Lawther TITLE: President COMPLETE ADDRESS: Electrical Power Specialists, Inc. 8315 Miller Road Magnolia, Texas 77354 LP&L currently has an approved $2,500,000 capital project to install a new Plains Co-op substation located at East 42nd Street and Guava Avenue. In addition to providing increased distribution capacity to industrial loads in this area, this substation will also provide a third 230kV transmission interconnection with Southwestern Public Service Company. This bid is for the construction of the new Wadsworth Substation. The low bid is $652,645 from Electrical Power Specialists, Inc. of Magnolia, Texas and is within the Plains Co-op Substation -System Capital Outlay budget amount. (66.) Bid #99200--Furnish and Install Ion Chromatography System (Water Treatment), and authorize same This item was deleted. (67.) Bid #99209--Tire Recapping, Annual Pricing (Fleet Services) This bid is for tire recapping of various types and sizes used on city automobiles and equipment. The term of the contract is for one year with an option to renew annually for up to two additional years. The low bid is $14,860.25 from McWhorter Tire Company of Lubbock, Texas and is within the Internal Service Operations Inventory -Auto Parts budget amount. (68.) Bid #99213--No. 1/0 Aluminum 15 kV Underground Cable Out of Duct (Central Warehouse) This bid is for the purchase of No. 1/0 aluminum 15 kV underground cable out of duct. This cable is used for service of three-phase underground light commercial and industrial loads in common conduit, as well as for maintenance. 310 Regular City Council Meeting October 14, 1999 Page 311 The low bid is $28,000 from Techline, Inc. of Amarillo, Texas and is within the Central Warehouse Inventory budget amount. (69.) Bid #99223--Crane/Rigging and Transporting 100-Ton Transformer (Electric Distribution) This bid is for unloading a 185,000 pound autotransformer and two power transformers from a rail car and transporting them to the new Wadsworth Substation located at East 42nd and Guava Avenue. The low bid is $25,108.58 from Trumble Crane and Rigging of Lubbock, Texas and is within the Plains Co-op Substation -System Capital Outlay budget amount. (70.) Resolution No. 6561/Bid #99225—Emergency Transformer Oil Clean Up and Leak Repair (Electric Distribution) RESOLUTION NO. 6561 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a contract for Lubbock Power & Light Wadsworth Substation Construction, by and between the City of Lubbock and Electrical Power Specialists, Inc. of Magnolia, Texas and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Contract is filed with Resolution No. 6561. — This bid is for an emergency oil clean up and leak repair at the Vicksburg Station Transformer #1 in compliance with Environmental Protection Agency (EPA) regulations. Leaks were detected during an EPA inspection, and repairs were made to avoid possible fines. The low bid is $28,522.18 from Nix Electric Company, Inc. of Lubbock, Texas and is within the Systems Maintenance -Electric System Capital Outlay budget amount. 311 Regular City Council Meeting October 14, 1999 Page 312 Staff recommended award of each bid to the bidder as indicated on the tabsheets and award of each contract as shown on the resolutions. The next item considered was Item No. 52. REGULAR AGENDA PUBLIC HEARINGS (71.) Hold a public hearing to consider a rate change request by Energas Company. Mayor Sitton opened the public hearing at 11:12 a. in. No one appeared to speak in favor of the rate change. Mikel Ward spoke in opposition. Mayor Sitton closed the public hearing at 11:15 a. in. On August 4, 1999 Energas Company filed a request to increase rates. Representatives of cities within the Energas service area met on August 9, 1999 to discuss a course of action. The cities appointed an Executive Committee to evaluate the case and make a recommendation. The Executive Committee has employed a rate consultant to evaluate Energas' request. On August 26, 1999 the City Council suspended the effective date of the proposed increase in gas utility rates of Energas Company for ninety days - until December 7, 1999. State law provides that the City Council hold a public hearing on the rate request. However, staff will not have the recommendation from the Executive Committee until November. Staff recommended that the City Council open the public hearing, receive any citizen comments and continue the hearing, to be reconvened once staff receive the final report of the Executive Committee. HEALTH AND COMMUNITY SERVICES (72.) Resolution No. 6563 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the YWCA - Health Initiative program from the Community Development Block Grant (CDBG) for Public Service. RESOLUTION NO. 6563 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Community Development Funding Contract, by and between the City of Lubbock and YWCA - Health Initiative program from the Community Development Block Grant (CDBG) for Public Service, and other related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. 312 Regular City Council Meeting October 14, 1999 Page 313 Passed by the City Council this 14th day of October, 1999. ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Managing Director Health and Community Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney /s/ MAX L. INCE MAX L. INCE MAYOR PRO TEM A copy of the Contract is filed with Resolution No. 6563. Grantee: YWCA Program: Health Initiative Funding Source: 1999-2000 Community Development Block Grant Use of Funds: This program will provide breast and cervical cancer education in the five targeted neighborhoods and screening and referral to treatment for all eligible clients. Location: 3101 34th Street. Amount: $20,000 Match: 25 % Return of Investment: Not required for Community Development Public Service. Terms: October 1, 1999 through September 30, 2000 Comments: Funding for this contract was approved by City Council at the June 10, 1999 City Council meeting. The contract is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. Motion was made by Councilmember Nelson, seconded by Councilmember Patterson to pass Resolution No. 6563 as recommended by staff. Motion carried: 6 Yeas, 0 Nays. Mayor Sitton recused herself. (73.) Resolution No. 6564 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the Walker Houses, Inc. - Essential Services program from the Emergency Shelter Grant (ESG) for Essential Services. 313 Regular City Council Meeting October 14, 1999 Page 314 RESOLUTION NO. 6564 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Community Development Funding Contract, by and between the City of Lubbock and Walker Houses, Inc. - Essential Services program from the Emergency Shelter Grant (ESG) for Essential Services, and other related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Managing Director Health and Community Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Contract is filed with Resolution No. 6564. Grantee: Walker Houses, Inc. Pr�ram: Essential Services Funding- Source: 1999-2000 Emergency Shelter Grant Use of Funds: This project will provide funds for a part-time counselor for the residents of Walker House who are recovering from some form of substance abuse. Location: 1614 Avenue K. Amount: $1,250 Match: 100 % Return of Investment: Not required for Emergency Shelter Grant Terms: October 1, 1999 through September 30, 2000 Comments: Funding for this contract was approved by City Council at the June 10, 1999 City Council meeting. The contact is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. 314 Regular City Council Meeting October 14, 1999 Page 315 Motion was made by Councilmember Nelson, seconded by Councilmember McDougal to pass Resolution No. 6564 as recommended by staff. Motion carried: 5 Yeas, 0 Nays. Councilmember Ince recused himself; Councilmember Hernandez was away from the dais. (74.) Resolution No. 6565 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the Lubbock Habitat for Humanity - Land Development program from the Community Development Block Grant (CDBG) for Infrastructure. RESOLUTION NO. 6565 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Community Development Funding Contract, by and between the City of Lubbock and Lubbock Habitat for Humanity - Land Development program from the Community Development Block Grant (CDBG) for Infrastructure, and other related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 14th day of October, 1999. ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Managing Director Health and Community Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney /s/ WINDY SITTON WINDY SITTON, MAYOR A copy of the Contract is filed with Resolution No. 6565. Grantee: Lubbock Habitat for Humanity Program: Land Development Funding Source: 1999-2000 Community Development Block Grant Use of Funds: This project will provide funds for the development and/or improvement of infrastructure and utilities on 20 lots, which will enable Habitat to construct 20 single-family homes for low -mod families in September 2000. Location: Mahon neighborhood. Amount: $50,000 315 Regular City Council Meeting October 14, 1999 Page 316 Match: 25 % Return of Investment: 25 % of the grant amount in one lump sum 30 days after completion of the project or equal payments for up to a ten-year time period with no interest charged. Terms: October 1, 1999 through September 30, 2000 Comments: Funding for this contract was approved by City Council at the June 10, 1999 City Council meeting. The contract is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. Motion was made by Councilmember Nelson, seconded by Councilmember Ince to pass Resolution No. 6565 as recommended by staff. Motion carried: 5 Yeas, 0 Nays. Councilmember Patterson recused himself; Councilmember Hernandez was away from the dais. (75.) Resolution No. 6566 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the Women's Protective Services - Essential Services program from the Emergency Shelter Grant (ESG) for Essential Services. RESOLUTION NO. 6566 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Community Development Funding Contract, by and between the City of Lubbock and Women's Protective Services - Essential Services program from the Emergency Shelter Grant (ESG) for Essential Services, and other related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 14th day of October, 1999. ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Managing Director Health and Community Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney /s/ MAX L. INCE MAX L. INCE MAYOR PRO TEM 316 Regular City Council Meeting October 14, 1999 Page 317 A copy of the Contract is filed with Resolution No. 6566. Grantee: Women's Protective Services Program: Essential Services Funding Source: 1999-2000 Emergency Shelter Grant Use of Funds: This project will provide professional services, adult education, transportation and medicine for residents of the Women's Protective Services shelter. Location: Suppressed. Amount: $11, 900 Match: 100 % Return of Investment: Not required for Emergency Shelter Grant Terms: October 1, 1999 through September 30, 2000 Comments: Funding for this contract was approved by City Council at the June 10, 1999 City Council meeting. The contract is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. Motion was made by Councilmember Patterson, seconded by Councilmember Nelson to pass Resolution No. 6566 as recommended by staff. Motion carried: 5 Yeas, 0 Nays. Mayor Sitton recused herself, Councilmember Hernandez was away from the dais. MISCELLANEOUS (76.) Resolution No. 6567 authorizing the Mayor to execute agreements by and between the City of Lubbock and Blue Cross and Blue Shield of Texas (BCBSTX) to provide a group medical, dental and COBRA insurance plan. RESOLUTION NO. 6567 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a contract for a Group Medical, Dental and Cobra Insurance Plan, by and between the City of Lubbock and Blue Cross and Blue Shield of Texas (BCBSTX) of Richardson, Texas and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. 317 Regular City Council Meeting October 14, 1999 Page 318 Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Contract is filed with Resolution No. 6567. This is an agreement by and between the City of Lubbock and Blue Cross and Blue Shield of Texas (BCBSTX) to provide a group medical, dental, and COBRA insurance plan. The City solicited proposals for the City of Lubbock group medical and dental insurance plan. Responses were received from the following firms and were reviewed by an outside consultant, Randall Martell, with Insurance Partners Southwest, Inc.: 1. Advance Paradigm of Irving, Texas 2. Blue Cross and Blue Shield of Texas of Richardson, Texas 3. CompLink of Dallas, Texas 4. Covenant Health Systems of Lubbock, Texas 5. Eckerd Health Services of Pittsburgh, Pennsylvania 6. Express Scripts of Maryland Heights, Missouri 7. First Care/Southwest Health Alliance of Austin, Texas 8. Group & Pension Administrators of Lubbock, Texas 9. Harrington Benefits/Centra of Richardson, Texas 10. Inteq Group, Inc. of Dallas, Texas 11. Managed Pharmacy Benefits of St. Louis, Missouri 12. Physicians Network Services of Lubbock, Texas 13. Protective Life Insurance Company of Dallas, Texas 14. Provider Networks of America of Ft. Worth, Texas 15. Prudential Health Care of North Texas of Dallas, Texas 318 Regular City Council Meeting October 14, 1999 Page 319 16. Southwest Life and Health of Austin, Texas 17. Texas Municipal League Group Benefits Risk Pool of Austin, Texas 18. Texas Tech Physicians Associates of Lubbock, Texas 19. Trustmark Insurance Company of Lake Forest, Illinois 20. UICI Administrators of Irving, Texas 21. United Provider Services of Ft. Worth, Texas 22. University Medical Center of Lubbock, Texas 23. USA MCO of Austin, Texas Proposals were evaluated on cost, financial stability, communication abilities, claims turnaround, claims management reports, integrated claims/computer systems, and references. The evaluation results were presented to City staff that unanimously selected the BCBSTX Preferred Provider plan. BSBSTX was selected based on costs and the availability of providers and hospitals both in the Lubbock area, the State of Texas, and most of the United States where BCBS networks are established. Many employees' dependents and the retirees live outside the Lubbock area or in other states. BCBSTX was also selected based on their level of customer service and the availability of local representatives. The total annual budget for the medical and dental plan is $10.3 million. The City funds $7.2 million of the overall budget. Mary Andrews, Director of Human Resources, presented staff comments. Staff recommended Blue Cross Blue Shield of Texas to administer and insure the group medical and dental insurance plan. Staff recommended award of the contract as shown on the resolution. Motion was made by Councilmember Ince, seconded by Councilmember Patterson to pass Resolution No. 6567 as recommended by staff. Motion carried: 7 Yeas, 0 Nays. (77.) Resolution No. 6568 authorizing the Mayor to execute an agreement by and between the City of Lubbock and Canada Life Assurance Company to provide a group term life and accident insurance policy. RESOLUTION NO. 6568 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a contract for a Group Term Life and Accident Insurance Policy, by and between the City of Lubbock and Canada Life Assurance Company of Atlanta, Georgia and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. 319 Regular City Council Meeting October 14, 1999 Page 320 Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Contract is filed with Resolution No. 6568. This is an agreement by and between the City of Lubbock and Canada Life Assurance Company to provide services for a group term life and accident insurance policy. The City solicited proposals for the City of Lubbock group life and accident insurance plan. Responses were received from the following firms and were reviewed by an outside consultant, Randall Martell, with Insurance Partners Southwest, Inc.: 1. Canada Life Assurance Company of Dallas, Texas 2. Group Life and Health/Blue Cross and Blue Shield of Richardson, Texas 3. ITT Hartford Life Insurance Company of Dallas, Texas 4. Southwest Life and Health of Austin, Texas 5. Trustmark Insurance Company of Lake Forest, Illinois The proposals were evaluated on cost, financial stability, communication abilities, claims turnaround, claims management reports, integrated claims/computer systems, and references. The evaluation results were presented to City staff that unanimously selected the Canada Life Assurance plan. Canada Life was selected based on costs and their proven track record of customer service. Canada Life currently provides the Long -Term Disability coverage. The City provides all full-time employees with $10,000 in term life coverage. The cost for employer life will be approximately $48,000 a year. Canada life will also provide optional employee, spouse, and child term life policies that are fully paid by the employee. Mary Andrews, Director of Human Resources, presented staff comments. 320 Regular City Council Meeting October 14, 1999 Page 321 Staff recommended Canada Life Assurance Company to provide the group term life and accident insurance plan. Staff recommended award of the contract as shown on the resolution. Motion was made by Councilmember Ince, seconded by Councilmember Nelson to pass Resolution No. 6568 as recommended by staff. Motion carried: 7 Yeas, 0 Nays. (78.) Resolution No. 6569 authorizing the Mayor to execute an agreement by and between the City of Lubbock and HealthCare Benefits, Inc. for recordkeeping services for a Flexible Spending Plan. RESOLUTION NO. 6569 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a contract for a Flexible Spending Plan, by and between the City of Lubbock and HealthCare Benefits, Inc. of Richardson, Texas and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Contract is filed with Resolution No. 6569. This is an agreement by and between the City of Lubbock and HealthCare Benefits, Inc. to provide recordkeeping services for a Flexible Spending plan. The City solicited proposals for recordkeeping services for a Flexible Spending plan. Responses were received from the following firms and were reviewed by an outside consultant, Randall Martell, with Insurance Partners Southwest, Inc.: 321 Regular City Council Meeting October 14, 1999 Page 322 1. Centra/Harrington Benefits of Richardson, Texas 2. CompLink of Dallas, Texas 3. Group and Pension Administrators of Lubbock, Texas 4. HealthCare Benefits, Inc. of Richardson, Texas 5. Southwest Life and Health of Austin, Texas 6. Texas Municipal League Group Benefits Risk Pool of Austin, Texas 7. Trustmark Insurance Company of Lake Forest, IL 8. UICI Administrators of Irving, Texas The proposals were evaluated on cost, financial stability, communication abilities, claims turnaround, claims management reports, integrated claims/computer systems, and references. The evaluation results were presented to City staff that unanimously selected the HealthCare Benefits, Inc. proposal. HealthCare Benefits, Inc. was selected based on costs and their ability to integrate with the Blue Cross Blue Shield claims system. Integration of the systems lends to enhanced customer service by providing a central eligibility system, and claims can be filed once for processing by both the Blue Cross system and HealthCare Benefits system. The City of Lubbock pays the administrative fees for employees participating in flexible spending accounts. The cost to the City will be approximately $16,000 annually. Mary Andrews, Director of Human Resources, presented staff comments. Staff recommended HealthCare Benefits, Inc. to provide recordkeeping services for the flexible spending plan. Staff recommended award of the contract as shown on the resolution. Motion was made by Councilmember McDougal, seconded by Councilmember Nelson to pass Resolution No. 6569 as recommended by staff. Motion carried: 7 Yeas, 0 Nays. (79.) Resolution No. 6570 authorizing the Mayor to execute for and on behalf of the City of Lubbock a trust agreement with Prudential Trust Company to hold assets and income from the Prudential 457 Deferred Compensation plan. RESOLUTION NO. 6570 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Trust Agreement on behalf of the City with Prudential Trust Company, attached hereto which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. 322 Regular City Council Meeting October 14, 1999 Page 323 Passed by City Council this 14th day of October, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Scott Snider for Mary Andrews Mary Andrews, Managing Director of Human Resources APPROVED AS TO FORM: /s/ Dan T. Saluri Dan T. Saluri Assistant City Attorney A copy of the Trust Agreement is filed with Resolution No. 6570. The Small Business Job Protection Act of 1996 requires that local government sponsored 457(b) plans set aside and maintain all assets and income of the plan in a trust, custodial account, or annuity contract for the exclusive benefit of plan participants and their beneficiaries. The proposed Trust Agreement will allow the City to maintain compliance for the City of Lubbock Prudential Deferred Compensation Plan with this requirement. Mary Andrews, Director of Human Resources, presented staff comments. The City staff recommended adoption of this resolution. Motion was made by Councilmember Patterson, seconded by Councilmember McDougal to pass Resolution No. 6570 as recommended by staff. Motion carried: 7 Yeas, 0 Nays. FOLLOWING THIS ITEM, A MOTION WAS MADE TO RECONSIDER ITEM NO. 16. Motion was made by Councilmember Cooke, seconded by Councilmember Nelson to reconsider Item No. 16. Motion carried: 7 Yeas, 0 Nays. Item No. 16 was then reconsidered separate from the remainder of the Consent Agenda items. The next item considered was Item No. 81. (80.) Lubbock State Delegation of Legislators Appreciation Lunch, Lubbock Club, 1500 Broadway @11:30 A. M. 323 Regular City Council Meeting October 14, 1999 Page 324 BOARD APPOINTMENTS (81.) Consider reappointment of Tom Nichols for a two-year term and Delbert McDougal for a four-year term to the Lubbock Reese Redevelopment Authority Board of Directors. This item was considered following Item No. 79. Motion was made by Councilmember Cooke, seconded by Councilmember Nelson to appoint Tom Nichols for a two-year term to the Lubbock Reese Redevelopment Authority Board of Directors. Motion carried: 7 Yeas, 0 Nays. Motion was made by Councilmember Cooke, seconded by Councilmember Nelson to appoint Delbert McDougal for a four-year term to the Lubbock Reese Redevelopment Authority Board of Directors. Motion carried: 6 Yeas, 0 Nays. Councilmember McDougal recused himself. (82.) Consider one appointment to the Building Board of Appeals. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to appoint Jacquelyn Porch to the Building Board of Appeals. Motion carried: 7 Yeas, 0 Nays. 11:27 A. M. COUNCIL RECESSED 1:30 P. M. COUNCIL RECONVENED TO WORK SESSION Committee Room 103 Councilmember Hernandez was not present when Council reconvened and was absent for the remainder of the meeting. Item No. 7 was presented after Council reconvened. 1:42 P. M. COUNCIL RECESSED TO EXECUTIVE SESSION Item No. 3 was presented after Council recessed back to Executive Session. 2:25 P. M. COUNCIL RECONVENED 324 Regular City Council Meeting October 14, 1999 Page 325 2:25 P. M. COUNCIL ADJOURNED There being no further business to come before Council, Councilmember McDougal made a motion to adjourn; Councilmember Patterson seconded the motion. Motion carried: 3 Yeas, 0 Nays. Motion carried with the majority of remaining Council present at adjournment: (Mayor Pro Tern Ince and Councilmembers McDougal and Parson). Y SI'I ON. MAYOR ATTEST: Read and approved this Jt day o , 2000 WINDY SI N, MAYOR 325