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HomeMy WebLinkAboutMinutes - City Council - Regular - 5/27/1999CITY OF LUBBOCK REGULAR CITY COUNCIL MEETING May 27, 1999 7:30 A. M. The City Council of the City of Lubbock, Texas met in regular session on the 27th day of May, 1999, in the City Council Chambers, first floor, City Hall, 1625 13th Street, Lubbock, Texas at 7:30 A. M. 7:33 A. M. CITY COUNCIL CONVENED City Council Chambers, 1625 13th Street, Lubbock, Texas Present: Mayor Windy Sitton, Mayor Pro Tem Max Ince, Councilmember Alex "Ty" Cooke, Councilmember David Nelson CITIZEN COMMENTS No citizens appeared to express comments to the Council. EXECUTIVE SESSION Mayor Sitton stated the Council would hold an executive session in accordance with the V.T.C.A. Government Code, Section 551 to discuss personnel matters (City Manager; City Secretary); pending or contemplated litigation (Airport; Solid Waste Department); personnel matters regarding duties, responsibilities, and/or appointments (Boards and Commissions); and to deliberate the purchase, exchange, lease, or value of real property (Fire Department). 7:34 A. M. CITY COUNCIL RECESSED TO EXECUTIVE SESSION City Council/City Manager's Conference Room Councilmembers McDougal and Patterson were not in attendance. ( 1.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.074(a)(1) to discuss personnel matters (City Manager; City Secretary). ( 2.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.071(1)(A) to discuss pending or contemplated litigation (Airport; Solid Waste Department). ( 3.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.074(a)(1) to discuss personnel matters regarding duties, responsibilities, and/or appointments to: Citizens Traffic Commission Electric Utility Board Board of Health ( 4.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.072 to deliberate the purchase, exchange, lease, or value of real property (Fire Department). 9:32 A. M. CITY COUNCIL WORK SESSION CONVENED Committee Room 103 Councilmembers McDougal and Patterson were not in attendance. (5.) Briefing on Energas Y2K readiness efforts by Earl Fischer, Energas President, and Russell Campbell, Energas IT Manager. Regular City Council Meeting May 27, 1999 Page 348 The Mayor requested that the new president of Energas make a presentation to the City regarding Energas' state of Y2K readiness. No action was required. ( 6.) Presentation on Loop 289 turn -around landscape improvements and the City of Lubbock's participation in this project by Mayor Pro Tem Max Ince. Council has placed a priority on improving/enhancing Lubbock's image in their most recent Council Goal Setting Process. For the past several years Mayor Langston, Mayor Sitton and Mayor Pro Tem Ince have made a concerted effort to work with the Texas Department of Transportation (TxDOT) to improve the landscaping along the City of Lubbock's major corridors. To this end, Mayor Pro Tem Ince has been able to considerably increase the landscaping portion that was originally proposed by TxDOT along South Loop 289. By working closely with TxDOT, the City has an opportunity to leverage TxDOT's investment along the Loop 289 turn-arounds thus assisting in improving Lubbock's image. The cost to maintain at a basic level is approximately $35,000 in today's dollars. However, Mayor Pro Tem Ince is in the process of soliciting private business donations that will extend over a five-year period to enhance the plantings along South Loop 289. By forging a partnership with TxDOT and with the private sector, the City is fulfilling another Council goal of working with other governmental entities and the business community to make this type of project, which is beneficial to the entire community, a reality. At the present time, the following businesses have committed to maintaining a portion of the South Loop turn-arounds: McDougal Properties; Wal- Mart; American State Bank; Poka Lambro; Plains National Bank; and Lubbock National Bank. Additional businesses are being contacted with the purpose of sharing the costs with the private sector on each individual turn -around. Since the actual maintenance of these properties will not take place until the actual turn-arounds are renovated, contracts and other similar details are currently being prepared to solidify the maintenance of these sites. By incorporating the private sector into the project and maintaining the sites at a higher level, the total cost to maintain the turn-arounds is approximately $97,000 annually. However, the City's portion will be half of this amount at $48,500. Again, the $35,000 is the basic core level of maintenance if there is no participation from the private sector. (7.) Briefing on Utility Outage Notification by Richard Burdine, Assistant City Manager. Prolonged utility interruptions can seriously hamper the City's ability to protect the health, safety and welfare of Lubbock citizens. City departments can take remedial steps during utility interruptions, but must first be made aware of such interruptions. Poor communications 91 . Regular City Council Meeting May 27, 1999 Page 349 between utilities and the City during a recent interruption resulted in Council consideration of an ordinance to require outage notification. Representatives of franchised utilities opposed such an ordinance, proposing instead voluntary compliance with notification procedures. City staff and utility representatives met on several occasions to establish voluntary procedures. The results are contained in a Memorandum of Understanding (MOU) (copy included in Council backup), which has been signed by Water Utilities, Lubbock Power and Light, Southwestern Public Service, South Plains Electric Cooperative, Energas, Cox Communications, Classic Cable, Southwestern Bell Telephone, Tech Telephone, NTS, and Caprock Communications. The essential provisions of the MOU are: 1. Utilities shall notify the City's 24-hour Communications Center (Comm Center) in the event of an actual or planned outage that affects 250 or more residential customer accounts or a high priority commercial account. A high priority commercial account may be a significant portion of a multi -tenant shopping center or mall, an apartment complex, a medical facility, a food storage and/or distribution facility, restaurant, day care and educational facility, City, County, State, or Federal facility, or lending institution. 2. Utilities shall notify the Comm Center in advance of planned outages and within 30 minutes of becoming aware of an actual outage. 3. Utilities are to also provide the Comm Center the same information they provide the news media. The Comm Center will refer news media inquiries to the utility's designated media contact person. Staff plans to implement the notification program on June 1, 1999. No Council action was recommended at this time. Staff will monitor the effectiveness of this program and report to the City Council after the initial year of operation. 10:42 A. M. CITY COUNCIL REGULAR MEETING RECONVENED City Council Chambers Present: Mayor Windy Sitton, Mayor Pro Tern Max Ince, Councilmember Alex "Ty" Cooke, Councilmember Victor Hernandez, Councilmember David Nelson; Bob Cass, City Manager; Anita Burgess, City Attorney; and Kaythie Darnell, City Secretary Absent: Councilmember Marc McDougal and Councilmember T. J. Patterson Mayor Sitton called the meeting to order at 10:42 A. M. ( 8.) Reverend Davis Price, Minister of Covenant Presbyterian Church, gave the invocation. ( 9.) Pledge of Allegiance was given in unison by those in the City Council Chambers. 349 Regular City Council Meeting May 27, 1999 Page 350 CITIZEN APPEARANCES (10.) Presentation of a special recognition to Chas Quisenberry for setting an example of honesty within the Lubbock community. A newspaper article in the Lubbock Avalanche -Journal reported that Chas Quisenberry, an eight year old who attends Honey Elementary, returned $3.25 he got from the coin return from a newspaper rack. He was buying his father a newspaper. In trying to return the money, the person he initially spoke with at the A-J said, "It's your lucky day." Chas, however, persisted in returning the money. The A-J was struck by his honesty and ran the story of Chas' returning the money. Upon reading of this young boy's honesty, Mayor Sitton thought it appropriate to recognize him during the Council meeting. Chas is the son of Charles and Tammy Quisenberry. Chas is a baseball fanatic. The family attends Lakeridge Methodist Church and resides in City Council District 6. Chas thanked the Council for this recognition and thanked everyone for coming. (11.) Presentation of Certificates of Achievement from the Emergency Management Institute to Ken Olson and Greg Lee. Completion of the Professional Development Series (PDS) of courses sponsored by the Division of Emergency Management, Texas Department of Public Safety in Austin, represents a significant achievement for individuals in the emergency management field. Ken Olson and Greg Lee have both completed this training and are qualified for special certification by the Emergency Management Institute. TOP TEN LIST Councilmember David Nelson gave his Top Ten List of Positive Things About Lubbock. No. 10 is LIA, which stands for Lubbock International Airport. The airport was built in 1976 with a lot of hard work and a lot of great foresight. It is an I1-gate terminal, and it is truly state-of-the-art and remains that today, with plenty of room for expansion, and is one of the most functional terminals in the United States. There is a total of annual passengers coming out and going in to Lubbock International Airport of 1.2 million, both in -planing and de -planing. There are more than 35 daily departures and more than 1,600 passengers that in -plane each day. We owe the smooth running of that airport to our Director of Aviation Mark Earle, and we're very proud of the opportunities that LIA presents for the City of Lubbock. No. 9 is Unpretentious. In the tradition of the "Wild West," we are straight shooters in Lubbock. What you see is what you get. We are so intensely proud of the people and of the quality of life in Lubbock that we don't need to embellish or put on any airs and make it appear any better than it is. Lubbock already is the best place in which to live and work in these United States, and we're very proud of that. No. 8 is Beautiful, as in Keep Lubbock Beautiful. If you were here for our work session and heard the presentation of Councilman Ince, you know that we have a group of citizens that working tirelessly to not only maintain the natural beauty that we have, but enhance Lubbock's esthetics and, in particular, the Streetscape Projects as well as the 350 Regular City Council Meeting May 27, 1999 Page 351 intersections on the South Loop that you heard today in work session. We commend those people on our Keep Lubbock Beautiful Board and all the efforts of the private citizens, the Texas Department of Transportation, Councilman Ince, the Mayor, and all those folks involved with this most recent project. No. 7 is Backyard Tourism. As school winds down and we're thinking about taking vacations and "getting out of town" to go see the sights and sounds, think about what we have to offer here in Lubbock and West Texas. We have a one -of -a -kind National Ranching Heritage Center. We have a one -of -a -kind National Windpower Center that will house 175 windmills, the only museum of its kind in the United States. We have two nationally acclaimed, award winning wineries in Lubbock. We have an award winning Canyon Lakes Parks Project that we are very proud of and will probably be expanded and enhanced with our upcoming bond package. We have the Lubbock Lake Landmark that reflects over ten million years of history of these United States and of this particular region in the United States. Take a moment and look in your own backyard and see what your own community has to offer, and enjoy and appreciate that. No. 6 is Ophthalmic. Ophthalmic means "...of or relating to the eyes." As the old saying goes, "The eyes are the windows to the soul." And what beautiful windows to the soul of this great community of people we call the Hub City and of Lubbock that we have. What are a few of the visual glimpses that are indicative of the soul of Lubbock? How about the sunsets that we have on a nightly basis? How about a smile on the face of a happy and healthy child in Lubbock? How about the extension of a helping hand of one neighbor to another? These are wonderful visual glimpses of what the soul of Lubbock is, and how proud we are of that. No. 5 is Continental Airlines. Continental Airlines is one of the two jet service airlines we have in to the City of Lubbock and out of the City of Lubbock. We had the opportunity this Monday to attend an event at the Bush International Airport in Houston, where Continental had just invested over 50 million dollars in a terminal link, linking some terminals within that airport. Continental recently came to Lubbock in June of 1996, providing five flights per day connecting us to the Houston hub and on to many international and national sites and destinations. Continental Airlines is an award wining airline and just recently won the J. D. Power Customer Satisfaction Award for the third year out of the last four. We are very pleased to have Continental as a corporate citizen here in Lubbock. No. 4 is Keeping Our Heritage Alive. As Lubbock marches into the new millennium, a group of dedicated citizens is making sure we do not forget our past. The Lubbock Heritage Society, founded in 1979, diligently monitors historic structures in our city that need to be preserved, renovated and registered. Almost 40 buildings and homes are featured in their historic tour route brochure, and the Society is targeting six more structures that need to be preserved. These include the diary barn at Texas Tech and the Pioneer Hotel in downtown Lubbock. The success of the recently renovated Cactus Theater and the original building of St. Paul's on the Plains Episcopal Church are but a few of the projects the Heritage Society has sponsored with the help of local business people and our city government. Tax break incentives are also available to those interested in preserving landmark structures in our 351 Regular City Council Meeting May 27, 1999 Page 352 city. The Society's work is especially important because historic landmarks are not as apparent to the public in a relatively new city such as ours. We applaud the efforts of the Lubbock Heritage Society, headed by Tom Whiteside, for keeping an eye on our past as we look to the future. No. 3 is Youth Commission. We know that we already have the brightest and the best kids in the world right here in Lubbock, as evidenced by Charles Quisenberry earlier, but we want to do what we can to make those children even better and help them to grow up to be responsible adult citizens. We will have an action item in June, and I'm sure you read in this morning's newspaper where we are creating a Youth Commission, which will consist of 36 young people and nine adult sponsors, with representatives from each and every junior high and high school in the City of Lubbock. We applaud their efforts, and we look forward to the many great and wonderful things that those young people will be doing for this community in the future. And we encourage your support of that commission. No. 2 is Experts. I was going to try to add up the number of years in municipal government experience that our city manager and deputy city managers and those folks in managing directorial positions have, and frankly, I couldn't add that high. We have and are blessed with experienced, competent, capable people in our city government that have run this city for many, many years and have seen the progress that we have achieved, and have laid a groundwork for many, many years in the future. And what a wonderful plan that it is. We've had members of our city staff testifying before governors, before state legislative committees, and even before the United States Congress, one of their congressional committees just recently. The Texas Municipal League, which is the association of cities in the State of Texas, have said that the City of Lubbock has more experts per square foot in our city hall than any other city hall in the State of Texas. So we applaud the experts that we have running our city government and doing an excellent job, as considered by many people throughout the United States. No. 1 is Southwest Airlines. Southwest Airlines came to Lubbock, I believe, in 1973 and has truly been at the cornerstone of our airline service in and out of Lubbock. An all jet fleet --and I don't know the exact number of flights per day, but it's more than any other airline that we have. Southwest Airlines has received the Triple Crown Award recognizing them for best on -time airline, the best baggage handling, and the best customer satisfaction airline in the United States. They are headed by a colorful personality; everybody knows Herb Kelleher, and what a wonderful asset he is both through the airline and those people that are serviced by the airline. Southwest has more than 2,400 flights a day and has 27,675 total employees throughout its system. It flies to 54 cities in the United States, to 28 states of the United States, and has been recognized as the only major airline that is a major short -haul, low -fare, high -frequency, point-to-point carrier. We appreciate Southwest Airlines and its corporate citizenry here in Lubbock. CONSENT AGENDA (Items No. 12 - 26, 28 - 35) Motion was made by Councilmember Cooke, seconded by Councilmember Nelson to approve all items on consent agenda as recommended by staff. Motion carried: 5 Yeas, 0 Nays. 352 Regular City Council Meeting May 27, 1999 Page 353 (12.) Approval of the minutes of the Regular City Council Meeting of May 13, 1999. (13.) Resolutions No. 6310, 6311, and 6312 authorizing the Right -of -Way Department to make offers to four property owners for three parcels of right-of-way for the East-West Freeway railroad relocation (north of 4th Street, south of Ursuline Avenue, west of FM 179). RESOLUTION NO. 6310 WHEREAS, the City of Lubbock, Texas, a Home Rule Municipality located in Lubbock County, Texas, has determined and does hereby determine that the public needs, safety and welfare demand and create a public necessity for the acquisition of additional land for municipal public use and purposes, to -wit: for the East-West Freeway Railroad Relocation Project, and the City Council of said City finds it in the public interest and for public purposes and municipal purposes as set forth in the preamble hereof, to -wit: NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the fee simple title of the surface estate to the following - described parcel of land located in Lubbock County, Texas, be acquired for public purposes and municipal purposes as set forth in the preamble hereof, to -wit: PARCEL NO OWNER'S NAME AMOUNT IRR-14 Robert Dale Evans $14,600 SECTION 2. THAT the above -described parcel of land whose acquisition is herein authorized is more particularly described as "Exhibit A" attached to this Resolution and incorporated herein as part of this Resolution. SECTION 3. THAT any and all offers previously made by the City of Lubbock for the above -described property are hereby rescinded and revoked. SECTION 4. THAT the owners of the above -described parcel of land being Robert Dale Evans BE offered through the Right -of -Way Department of the City of Lubbock the amount of $14,600 indicated for this parcel, which is the amount appraised as the value and total damages for the fee simple title and acquisition of the surface estate of said real estate, for the use and benefit of the City of Lubbock, Texas, for the purposes herein stated, and unless accepted forthwith, the City Attorney of said City of Lubbock, or its authorized representatives, are hereby authorized and instructed to institute condemnation (eminent domain) proceedings to acquire the fee simple title of the surface estate to any or all such parcels as hereinabove described for public purposes and municipal purposes. 353 Regular City Council Meeting May 27, 1999 Page 354 Passed by City Council this 27th day of May, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ Linda L. Chamales Linda L. Chamales, Supervising Attorney, Office Practice A copy of Exhibit "A" is filed with Resolution No. 6310. RESOLUTION NO. 6311 WHEREAS, the City of Lubbock, Texas, a Home Rule Municipality located in Lubbock County, Texas, has determined and does hereby determine that the public needs, safety and welfare demand and create a public necessity for the acquisition of additional land for municipal public use and purposes, to -wit: for the East-West Freeway Railroad Relocation Project, and the City Council of said City finds it in the public interest and for public purposes and municipal purposes as set forth in the preamble hereof, to -wit: NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the fee simple title of the surface estate to the following - described parcel of land located in Lubbock County, Texas, be acquired for public purposes and municipal purposes as set forth in the preamble hereof, to -wit: PARCEL NO OWNER'S NAME AMOUNT IRR-31 Ygnacia Gonzalez Prado and $22,500 Alberto Gonzalez, Sr. SECTION 2. THAT the above -described parcel of land whose acquisition is herein authorized is more particularly described as "Exhibit A" attached to this Resolution and incorporated herein as part of this Resolution. SECTION 3. THAT any and all offers previously made by the City of Lubbock for the above -described property are hereby rescinded and revoked. 354 Regular City Council Meeting May 27, 1999 Page 355 SECTION 4. THAT the owners of the above -described parcel of land being Ygnacia Gonzalez Prado and Alberto Gonzalez, Sr. BE offered through the Right -of - Way Department of the City of Lubbock the amount of $22,500 indicated for this parcel, which is the amount appraised as the value and total damages for the fee simple title and acquisition of the surface estate of said real estate, for the use and benefit of the City of Lubbock, Texas, for the purposes herein stated, and unless accepted forthwith, the City Attorney of said City of Lubbock, or its authorized representatives, are hereby authorized and instructed to institute condemnation (eminent domain) proceedings to acquire the fee simple title of the surface estate to any or all such parcels as hereinabove described for public purposes and municipal purposes. Passed by City Council this 27th day of May, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ Linda L. Chamales Linda L. Chamales, Supervising Attorney, Office Practice A copy of Exhibit "A" is filed with Resolution No. 6311. RESOLUTION NO. 6312 WHEREAS, the City of Lubbock, Texas, a Home Rule Municipality located in Lubbock County, Texas, has determined and does hereby determine that the public needs, safety and welfare demand and create a public necessity for the acquisition of additional land for municipal public use and purposes, to -wit: for the East-West Freeway Railroad Relocation Project, and the City Council of said City finds it in the public interest and for public purposes and municipal purposes as set forth in the preamble hereof, to -wit: NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the fee simple title of the surface estate to the following - described parcel of land located in Lubbock County, Texas, be acquired for public purposes and municipal purposes as set forth in the preamble hereof, to -wit: PARCEL NO OWNER'S NAME AMOUNT IRR-13 ShadeWind, L.L.C., $830,200.00 a/k/a John Cagle, L.L.C. 355 Regular City Council Meeting May 27, 1999 Page 356 SECTION 2. THAT the above -described parcel of land whose acquisition is herein authorized is more particularly described as "Exhibit A" attached to this Resolution and incorporated herein as part of this Resolution. SECTION 3. THAT any and all offers previously made by the City of Lubbock for the above -described property are hereby rescinded and revoked. SECTION 4. THAT the owners of the above -described parcel of land being ShadeWind, L.L.C., a/k/a John Cagle, L.L.C., BE offered through the Right -of -Way Department of the City of Lubbock the amount of $830,200.00 indicated for this parcel, which is the amount appraised as the value and total damages for the fee simple title and acquisition of the surface estate of said real estate, for the use and benefit of the City of Lubbock, Texas, for the purposes herein stated, and unless accepted forthwith, the City Attorney of said City of Lubbock, or its authorized representatives, are hereby authorized and instructed to institute condemnation (eminent domain) proceedings to acquire the fee simple title of the surface estate to any or all such parcels as hereinabove described for public purposes and municipal purposes. Passed by City Council this 27th day of May, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ Linda L. Chamales Linda L. Chamales, Supervising Attorney, Office Practice A copy of Exhibit "A" is filed with Resolution No. 6312. These three parcels of right-of-way are needed for the railroad route around West Lubbock in conjunction with the East-West Freeway project. These parcel numbers and property owners are: 1 RR 13 — Shadewind, L.L.C. a/k/a/ John Cagle, L.L.C.; 1 RR 14 — Robert Dale Evans; and 1 RR 31 — Ygnacia Gonzalez Prado and Albert Gonzalez, Sr. 1 RR 13 is the Cagle Steaks Restaurant and is a partial taking, which was appraised by Tommy Cantrell, MAI. He appraised this property at $830,200. The land taking is 1.52 acres at $1,900, the improvements at $396,550, and damages at $431,750. 1 RR 14 is a partial taking, which was appraised by Tommy Cantrell, MAI, for $14,600. The land taking is 2.77 acres that were valued at $2,490 and damages valued at $12,100. 1 RR 31 is also a partial taking, which was appraised by Merle Blosser, MAI, for $22,500. The land taking amounts to 2.39 acres that were valued at $5,617, the improvements valued at $2,065, and the damages at $14,818. 356 Regular City Council Meeting May 27, 1999 Page 357 These resolutions asked for approval of these offers to these property owners for these parcels. These resolutions authorize the Right -of -Way Department to offer the property owners this appraised amount and if refused, institute condemnation proceedings to acquire these properties. The Right -of -Way Department recommended the approval of our offers to these property owners. (14.) Resolution No. 6313 authorizing the Mayor to execute a Quitclaim Deed in favor of Donald E. Grimm (2902 Texas Avenue, Lubbock Power and Light land remnant). RESOLUTION NO. 6313 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a QuitClaim Deed in favor of Donald E. Grimm. Said Deed is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by City Council this 27th day of May, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ Linda L. Chamales Linda L. Chamales, Supervising Attorney, Office Practice A copy of the Quit Claim Deed is filed with Resolution No. 6313. This resolution authorizes the Mayor to convey a 2,937.50-square-foot portion of the west one-half of Lot 3, Block 2, Texas Avenue Addition, to the adjacent property owner, Donald E. Grimm. In 1987, Mr. Grimm bought the fire station at 29th and Texas Avenue from the City. This property consisted of the east one-half of Lot 3, Lot 4, and Lot 5, Block 2 of the Texas Avenue Addition. The west one-half of Lot 3 contained an LP&L substation that has since been removed. This uneconomic remnant has only alley access and is too small to build on. After reviewing land sales and tax office values, the Right -of -Way Department has valued this property at $0.05 per square foot, or $146.78 for this remnant, which Mr. Grimm has agreed to pay. The Right -of -Way Department recommended the approval of this Quitclaim Deed. 357 Regular City Council Meeting May 27, 1999 Page 358 (15.) Resolution No. 6314 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the City of Lubbock and the YWCA from the Community Development Block Grant for the renovation of the new facility. RESOLUTION NO. 6314 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Funding Agreement by and between the City of Lubbock and the YWCA of Lubbock, and all related documents. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by City Council this 27th day of May, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Managing Director Health and Community Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Funding Agreement is filed with Resolution No. 6314. Grantee: YWCA Program: Renovation of Public Facility Fundiniz Source: 1998-99 Community Development Block Grant reallocation Use of Funds: This will allow for the renovation of the acquired addition to the YWCA. Amount: $240,000 Match: 25 % Return of Investment: 25 % payback after completion of the renovation in accordance with the approved policy. Terms: May 27, 1999 through May 27, 2000. 358 Regular City Council Meeting May 27, 1999 Page 359 Comments: Funding for this contract was approved by City Council at the February 11, 1999 City Council meeting. The contract is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. (16.) Resolution No. 6315 authorizing the Mayor to execute for and on behalf of the City of Lubbock an application for a Law Enforcement Family Support grant. RESOLUTION NO. 6315 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Law Enforcement Family Support grant proposal, attached herewith, which proposal shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by City Council this 27th day of May, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Ken A. Walker Ken A. Walker, Chief of Police APPROVED AS TO FORM: /s/ Dan T. Saluri Dan T. Saluri, Assistant City Attorney A copy of the Grant Proposal is filed with Resolution No. 6315. The U. S. Department of Justice/National Institute of Justice has requested proposals for research projects examining stress related problems experienced by police officers. The Lubbock Police Department proposes to join with the Texas Tech University Health Sciences Center in requesting $96,562 to fund research into stressors affecting law enforcement personnel. The Law Enforcement Family Support grant proposal is to develop and implement a multi -modal training program for law enforcement officers and their significant others and to test the effectiveness of this program to increase adaptive family responses to stress reactions, thus reducing stress for officers and their families. 359 Regular City Council Meeting May 27, 1999 Page 360 The opportunity to collect information about stress related issues from different families who are directly involved in police work would prove to be an asset and would greatly enhance our ability to create a better working environment for police officers. If this grant is funded, staff hopes to develop a psychological services program for law enforcement officers to prevent these problems rather than treat an existing condition. To be effective, a prevention program must involve the entire family, since family members will be able to identify problems long before they are evidenced in the work place. Three significant points that should be considered are: 1. The Texas Tech University Health Sciences Center is the contractor for the City of Lubbock Employee Assistance Program and already provides services to the Police Department. 2. The staff at Texas Tech University Health Sciences Center developed and taught a course to the last graduating academy class and their significant others about stress in police work, stress indicators, and the tools for handling stress. 3. The police department is in a unique situation to join efforts with the Texas Tech Health Sciences Center where hopefully we can develop a program to be used in this department and replicated by other departments. The grant requires a match that will be covered by in -kind services provided by each entity. The Lubbock Police Department recommended the approval of this grant proposal. (17.) Resolution No. 6316 authorizing the Mayor to execute a lease with the United States Department of Housing and Urban Development for placement and operation of a housing information kiosk at Mahon Library. RESOLUTION NO. 6316 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Lease Agreement by and between the City of Lubbock and the United States Department of Housing and Urban Development. Said agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. 360 Regular City Council Meeting May 27, 1999 Page 361 Passed by City Council this 27th day of May, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Jeff Rippel Jeff Rippel, Library Director APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Lease Agreement is filed with Resolution No. 6316. HUD NEXT DOOR is a public -access, self-service network established to expand citizen access to housing information in Texas, via a touch - screen kiosk deployed in public spaces. The service is provided by the Federal Department of Housing and Urban Development in cooperation with local government. The use of these ATM -type information systems is helping government agencies reinvent the way they deliver information and services to the public. From the HUD NEXT DOOR kiosk, citizens can find information on how to make houses healthier, learn about fraud and housing scams, find HUD properties for sale in the Lubbock area, use the electronic mortgage calculator, print out a list of HUD -approved lenders, learn how to file a housing discrimination complaint, find a homeless shelter, print a list of housing counseling agencies, search the varieties of housing assistance offered by HUD, including communities with subsidized housing, phone numbers and addresses of contacts, etc. The system has a Spanish language option. Under this agreement, HUD will pay installation and line costs, plus $100 per month to the City of Lubbock for a three-foot x three-foot floor space in Mahon Library. Staff recommended that the Mayor be authorized to execute the lease with the Department of Housing and Urban Development. (18.) Resolution No. 6317 authorizing the Mayor to execute a contract between the City of Lubbock Parks and Recreation Department and the Junior League of Lubbock to support enhanced senior citizen activities. 361 Regular City Council Meeting May 27, 1999 Page 362 RESOLUTION NO. 6317 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a contract for a grant for support of enhanced Senior Citizen activities, by and between the City of Lubbock and The Junior League of Lubbock, Inc., and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 27th day of May, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Tommy Gonzalez Tommy Gonzalez, Managing Director of Civic Services APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Grant Contract is filed with Resolution No. 6317. The City of Lubbock, Parks and Recreation Department has been approved for a $26,600 grant from the Junior League of Lubbock to support enhanced Senior Citizen activities. The grant will fund three programs: Still Kicking and Ticking, Computer Tutor, and Travel Companions. Still Kicking and Ticking will be an exercise program designed to promote health and confidence in the participants at the 19th Street Senior Center and the Senior Sports Classic. The Computer Tutor Program will add to the existing programs of the 19th Street Computer Lab and will also aid in the development of a senior computer program at the Maggie Trejo Super -center. There is currently a two-year waiting list for the class. The Travel Companions program will aid in the development and implementation of monthly Senior Citizen outings to such places as the Garza Theatre, South Plains Fair and Ranching Heritage Center. Junior League Funding will add to the current Indoor Recreation programs over a three-year period and will facilitate the acquisition of exercise equipment and computer upgrades for the senior program. A grant of $26,600 will be allocated annually based on the following schedule. 362 Regular City Council Meeting May 27, 1999 Page 363 Fiscal Year Amount 1999-00 $25,400 equipment acquisition 2000-01 $ 600 supplies 2001-02 $ 600 supplies Staff recommended approval of the Junior League contract to enhance the Senior Program. (19.) Resolution No. 6318 authorizing the Mayor to execute a contract between the City of Lubbock Parks and Recreation Department and the Junior League of Lubbock for support of the Senior Sports Classic. RESOLUTION NO. 6318 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a contract for a grant for support of the Senior Sports Classic, by and between the City of Lubbock and The Junior League of Lubbock, Inc., and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 27th day of May, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Tommy Gonzalez Tommy Gonzalez, Managing Director of Civic Services APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Grant Contract is filed with Resolution No. 6318. The City of Lubbock, Parks and Recreation Department has been approved for a $9,000 grant from the Junior League of Lubbock to enhance the Senior Sports Classic. The grant will fund scholarships for eligible seniors to participate and will also fund Sport Classic facility rental fees. Scholarship recipients cannot be determined due to the range of events and varying fees for each event. 363 Regular City Council Meeting May 27, 1999 Page 364 The Senior Sports Classic has been in existence for 14 years and is partially funded by the University Medical Center. The Sports Classic is for persons 50 years of age or older and provides competition in events such as track and field, cycling, bowling, basketball, bridge, and swimming. Medals are given for first through third places, and all medallists are eligible for the state games. Junior League Funding will add to the current Indoor Recreation programs over a three-year period. The grant of $9,000 will be allocated annually based on the following schedule. Fiscal Year Amount 1999-00 $3,000 2000-01 $3,000 2001-02 $3,000 Staff recommended approval of the Junior League contract to enhance the Senior Sports Classic. (20.) Resolution No. 6319 authorizing the Mayor to execute a maintenance agreement with Texas Department of Transportation for the landscaped areas at the intersections of the South Loop 289 that are being renovated. RESOLUTION NO. 6319 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Landscape Maintenance Agreement (South Loop 289), and any associated documents, by and between the City of Lubbock and the Texas Department of Transportation, which Agreement is attached hereto and which shall be a part of this Resolution as if fully copied herein in detail. Passed by City Council this 27th day of May, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Tommy Gonzalez Tommy Gonzalez, Managing Director of Civic Services APPROVED AS TO FORM: /s/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney 364 Regular City Council Meeting May 27, 1999 Page 365 A copy of the Maintenance Agreement is filed with Resolution No. 6319. The Texas Department of Transportation will be renovating four intersections at South Loop 289 over the next two years. Those four intersections are Slide Road, Quaker Avenue, Indiana Avenue, and University Avenue. The renovations will include adding or enhancing existing turn-arounds to relieve congestion as well as providing for aesthetic improvements through landscaping such as trees, irrigation, grass, brick pavers, etc. By improving a major corridor in Lubbock, this project will add significantly to Lubbock's Image Campaign. Unless a maintenance agreement is reached with the City of Lubbock, the Texas Department of Transportation (TxDOT) will maintain these intersections as if they were concrete only. The maintenance agreement will ensure that the landscaping becomes a reality. A basic level of maintenance will cost the City approximately $35,000 annually. This will include litter abatement, adding seasonal color to the beds, mowing and tree pruning and utility costs associated with irrigation, etc. The full impact of maintaining all four intersections will be seen in FY 2001-02. Mayor Pro Tern Ince and Tommy Gonzalez, Director of Civic Services, are working with private businesses to sponsor each quadrant of the intersections to enhance the quantity of flowers and shrubs. As these intersections are "sold" in the coming months, individual maintenance agreements will be brought before Council. Staff recommended that Council authorize the resolution to approve a maintenance agreement with Texas Department of Transportation for the landscaped areas at the intersections of the South Loop 289 that are being renovated and to authorize the Mayor to execute the necessary contract documents. (21.) Resolution No. 6320 authorizing the Mayor to execute an interlocal agreement to share costs associated with the trade corridor initiative between the City of Lubbock and Cheyenne County, Colorado. RESOLUTION NO. 6320 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Interlocal Cooperative Agreement by and between the City of Lubbock and the County of Cheyenne, Colorado. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. 365 Regular City Council Meeting May 27, 1999 Page 366 Passed by City Council this 27th day of May, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Tommy Gonzalez Tommy Gonzalez, Managing Director of Civic Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Interlocal Cooperative Agreement is filed with Resolution No. 6320. The City of Lubbock is working on completing a trade corridor coalition along the Ports -to -Plains route. All cities and counties along I-27 have joined this coalition and now others north of Lubbock are joining in the effort to improve transportation along this corridor. Cheyenne County, Colorado brings the total of cities and counties to 29. There are over 13 other communities that will consider joining the coalition's efforts. These agreements will be presented to the City Council in a future Council meeting. By entering into this agreement with the City of Lubbock, Cheyenne County has agreed to pay their proportional share to the Ports -to -Plains initiative. These funds will be utilized to further the corridor's efforts. The City of Lubbock, on behalf of the Ports -to -Plains coalition, is currently working with the Texas Department of Transportation to secure federal corridor and border crossing funds. These funds were made available as a result of the new reauthorization of ISTEA now known as Transportation Equity Act for the 21S` Century or TEA 21. Staff recommended Council authorize the Mayor to enter into an interlocal agreement between the City of Lubbock and Cheyenne County, Colorado. (22.) Resolution No. 6321 authorizing the Mayor to execute an interlocal agreement to share costs associated with the trade corridor initiative between the City of Lubbock and the City of Tahoka, Texas. c.. Regular City Council Meeting May 27, 1999 Page 367 RESOLUTION NO. 6321 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Interlocal Cooperative Agreement by and between the City of Lubbock and City of Tahoka, Texas. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by City Council this 27th day of May, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Tommy Gonzalez Tommy Gonzalez, Managing Director of Civic Services APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Interlocal Cooperative Agreement is filed with Resolution No. 6321. The City of Lubbock is working on completing a trade corridor coalition along the Ports -to -Plains route. All cities and counties along I-27 have joined this coalition and now others south of Lubbock are joining in the effort to improve transportation along this corridor. The City of Tahoka, Texas brings the total of cities and counties to 30. There are over 12 other communities that will consider joining the coalition's efforts. These agreements will be presented to the City Council in a future Council meeting. By entering into this agreement with the City of Lubbock, the City of Tahoka has agreed to pay their proportional share to the Ports -to -Plains initiative. These funds will be utilized to further the corridor's efforts. The City of Lubbock, on behalf of the Ports -to -Plains coalition, is currently working with the Texas Department of Transportation to secure federal corridor and border crossing funds. These funds were made available as a result of the new reauthorization of ISTEA now known as Transportation Equity Act for the 21't Century or TEA 21. Staff recommended Council authorize the Mayor to enter into an interlocal agreement between the City of Lubbock and the City of Tahoka, Texas. 367 Regular City Council Meeting May 27, 1999 Page 368 (23.) Resolution No. 6322 authorizing the Mayor to execute a lease agreement with Alamosa PCS, Inc. to install telecommunications devices on an elevated storage tank at 50th Street and Joliet Avenue. RESOLUTION NO. 6322 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Agreement between the City of Lubbock and Alamosa P.C.S., L.L.C. of Lubbock, Texas to lease City property located at 50th Street and Joliet, and any other related documents. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by City Council this 27th day of May, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Terry Ellerbrook Terry Ellerbrook, Managing Director of Water Utilities APPROVED AS TO FORM: /s/ John M. Knight John M. Knight Assistant City Attorney A copy of the Lease Agreement is filed with Resolution No. 6322. This lease agreement would allow Alamosa PCS to install telecommunications devices at the elevated storage tank at 50th Street and Joliet Avenue. The agreement is for a five-year term with an option to renew for another five-year term. Revenue from the lease will be $9,000 per year with a 20 percent increase after the first term. Staff recommended approval of the lease agreement. (24.) Resolution No. 6323 authorizing the Mayor to execute a lease agreement with Alamosa PCS, Inc. to install telecommunications devices on an elevated storage tank at 74th Street and Genoa Avenue. 368 Regular City Council Meeting May 27, 1999 Page 369 RESOLUTION NO. 6323 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Agreement between the City of Lubbock and Alamosa P.C.S., L.L.C. of Lubbock, Texas to lease City property located at 74th Street and Genoa, and any other related documents. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by City Council this 27th day of May, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Terry Ellerbrook Terry Ellerbrook, Managing Director of Water Utilities APPROVED AS TO FORM: /s/ John M. Knight John M. Knight Assistant City Attorney A copy of the Lease Agreement is filed with Resolution No. 6323. This lease agreement would allow Alamosa PCS to install telecommunications devices at the elevated storage tank at 74th Street and Genoa Avenue. The agreement is for a five-year term with an option to renew for another five-year term. Revenue from the lease will be $9,000 per year with a 20 percent increase after the first term. Staff recommended approval of the lease agreement. (25.) Resolution No. 6324 authorizing the Mayor to execute a contract for the purchase of Work Order application software from Peregrine Systems, Inc. RESOLUTION NO. 6324 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a software license agreement and maintenance agreement, by and between the City of Lubbock and Peregrine Systems, Inc., and related documents. Said software license and maintenance agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. 369 Regular City Council Meeting May 27, 1999 Page 370 Passed by City Council this 27th day of May, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Sharlett Chowning Sharlett Chowning Information Technology Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney Copies of the Agreements are filed with Resolution No. 6324. In 1998, the City released a High Technology Request for Proposals (RFP #98261) for Work Order application software. Four proposals were received from the following companies: Peregrine Systems, Inc., Hansen Software, Fleming, and American Service Resources. The evaluation committee consisted of Gene Powers, Scott Connery, Gary Smith, Corbin Pemberton, Burck Tollett, Richard Gariepy, Bruce Blalack, Terry Buzbee, Bobby Chavez, and Cathy McGuire. The committee evaluated the proposals based upon the criteria identified in the RFP and outlined as follows: (1) 40 % Functional Specification (2) 10 % Training and Support (3) 10% Vendor Qualifications (4) 25 % Price (5) 15 % Technical Specifications The evaluation resulted in the following scores: (1) (2) (3) (4) (5) Peregrine 94.25 88.75 91.25 80.00 85.00 Hansen 83.50 78.75 85.25 83.75 85.00 Fleming 67.50 n/a n/a n/a n/a ASR 81.75 80.00 79.50 85.00 75.00 As indicated in the Request for Proposals, any company receiving less than 80% in any evaluation criteria was eliminated. 370 Regular City Council Meeting May 27, 1999 Page 371 The selected vendor was Peregrine Systems, Inc. at a first year cost of $158,425. This includes modifications to the software and interfaces to existing systems. On -going maintenance will be $29,970 for the second year and will increase by no more than 5 % per year for subsequent years. Staff recommended approval of this contract with Peregrine Systems, Inc. (26.) Resolution No. 6325 authorizing the Mayor to execute an airport lease agreement between the City of Lubbock and the Federal Aviation Administration Flight Standards District Office (FSDO). RESOLUTION NO. 6325 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Airport Lease Agreement by and between the City of Lubbock and the United States Federal Aviation Administration Flight Standards District Office, and all related documents. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by City Council this 27th day of May, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Mark Earle Mark Earle, Director of Aviation APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Lease Agreement is filed with Resolution No. 6325. Staff has negotiated an extension of the lease agreement between the City and the FAA Flight Standards District Office (FSDO). FSDO occupies 4,745 square feet of office space in the old terminal building on the west side of the airport. The contract extension will have a fixed initial term of five years and a five-year option. During the option term, the FAA may terminate the agreement on 180 days notice. As a part of the agreement, Lubbock International Airport will renovate the space at an estimated cost of $211,000. The cost of the renovation will be recovered through a rate increase. Under the current agreement, the annual rental rate is $32,740. Under the new agreement the annual rate will be $71,175 during the initial five-year period of the agreement and $61,685 annually during the remaining five years. 371 Regular City Council Meeting May 27, 1999 Page 372 The Airport Board has approved and staff recommended approval. (27.) Resolution No. 6328 rescinding Resolution No. 6290 dated April 22, 1999 relating to the Notice of Intent to issue Certificates of Obligation for Lubbock's share of the Canadian River Municipal Water Authority (CRMWA) conjunctive use project. RESOLUTION NO. 6328 A RESOLUTION RESCINDING RESOLUTION NO. 6290 APPROVING AND AUTHORIZING PUBLICATIONS OF NOTICES RELATED TO BOND SALE. WHEREAS, the City Council of the City of Lubbock had heretofore approved and authorized publications precedent to an upcoming bond sale; and WHEREAS, the project cost amount and the time of the bond sale has changed; and WHEREAS, the City Council of the City of Lubbock has determined that it would be in the best interest of the City of Lubbock to postpone such bond sale as described in Notices of Publication set forth in Resolution #6290; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT Resolution No. 6290 as finally passed by the City Council upon the 22nd day of April 1999 is hereby rescinded. Passed by City Council this 27th day of May, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Betsy Bucy Betsy Bucy, Director of Finance APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney This item was moved from Consent to Regular Agenda and was considered following Item No. 35. City Council approved Resolution No. 6290 on April 22, 1999 approving and authorizing publication of (i) notice of intent to issue certificates of obligation, and (ii) notice of sale with respect to such certificates of obligation, for the City of Lubbock's share of Phase II of the North Panhandle Project. Subsequent to this approval, Canadian River Municipal Water Authority (CRMWA) requested changes to the size of the issue based on preliminary estimates for the total project. Additionally, key events in 372 Regular City Council Meeting May 27, 1999 Page 373 preliminary estimates for the total project. Additionally, key events in the development of total project costs had not occurred, causing concern by staff as to the basis used to develop the total project cost. As a result, staff recommended that the original issuance schedule be rescinded. When a joint agreement with CRMWA is reached regarding size of the issue, supportable basis for the total project cost and appropriate timing, staff will bring a resolution back to the City Council to approve and authorize publication of appropriate bond notices with the new information. At this time, the new schedule is not expected to significantly delay construction of the project. Betsy Bucy, Director of Finance, and Debra Forth, First Assistant City Manager, presented staff comments. Staff recommended that Council rescind Resolution No. 6290. Motion was made by Councilmember Hernandez, seconded by Councilmember Cooke to pass Resolution No. 6328 as recommended by staff. Motion carried: 5 Yeas, 0 Nays. (28.) Consider the price and condition of sale of Parcel No. 15760-21-40 at 2307 Globe Avenue in the Chatman Hill Area. This is a routine sale of property by the Urban Renewal Agency to David Sewell, d.b.a. Sewell Construction, Inc., for $750. This property is to be redeveloped with a new 1,580-square-foot, single-family residence valued at $72,000. The land is properly zoned. The proposed sale is submitted according to the Marketing Plan for the Chatman Hill Area adopted by the Urban Renewal Board of Commissioners on August 15, 1989. The Community Development staff recommended approval. (29.) Consider the price and condition of sale of Parcel No. 93440-12-5 at 2309 Birch Avenue in the Chatman Hill Area. This is a routine sale of property by the Urban Renewal Agency to Charlie I. Reed, Jr. for $400. The property is to be redeveloped by moving an existing, feasible, 1,047-square-foot, single-family residence valued at $22,860 on the tax roles onto the lot and bringing to electrical and plumbing City Code standards. The land is properly zoned. The proposed sale is submitted according to the Marketing Plan for the Chatman Hill Area adopted by the Urban Renewal Board of Commissioners on August 15, 1989. The Community Development staff recommended the approval. (30.) Consider the price and condition of sale of Parcel No. 33500-20-50 at 1013 2nd Place in the Guadalupe Area. This is a routine sale of property by the Urban Renewal Agency to Charles E. Key, d.b.a. Key Construction, for $500. The property is to be redeveloped with a new 1,200-square-foot, single-family residence valued at $60,000. The land is properly zoned. The proposed sale is submitted according to the Marketing Plan for the Guadalupe Area adopted by the Urban Renewal Board of Commissioners 373 Regular City Council Meeting May 27, 1999 Page 374 on October 17, 1989. The Community Development staff recommended the approval. (31.) Consider approving the acceptance of a donated house and two donated lots to be used as permanent match to the HOME Program for affordable housing. Mr. Mike Ansolabehere wishes to donate a house currently located at 4605 13th Street, Lubbock, Texas, as a permanent match to the HOME program to further affordable housing in Lubbock. Mr. Ansolabehere has agreed to pay for the cost of the move. The house will be moved to two URA lots (parcel numbers 15760-17-160 and 15760-17-170) at 2620 and 2622 Fir Avenue, legally described as Lots 16 and 17, Coronado Addition to the City of Lubbock. The house consists of three bedrooms, two baths and a two -car garage and has approximately 2,214 square feet of living area. The house will be rehabilitated and sold to an eligible homebuyer. The house has passed environmental clearance. At its May 18, 1999 meeting, the Urban Renewal Board of Commissioners approved the acceptance of this house for HOME Match. The lots were approved for donation by the Urban Renewal Board at its October 20, 1998 meeting. Staff recommended approval of the acceptance of the house and lots for HOME match. The match value of the structure is $77,081. The match value of the lots is $800. (32.) Resolution No. 6326/RFP #99065--A/E Services, City of Lubbock LP&L Engineering Relocation/Office Renovation (Facilities Management) RESOLUTION NO. 6326 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract for A/E Services for Lubbock Power & Light Engineering Relocation/Office Renovation, attached herewith, by and between the City of Lubbock and MWM Architects, Inc. of Lubbock, Texas, and any associated documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. 374 Regular City Council Meeting May 27, 1999 Page 375 Passed by City Council this 27th day of May, 1999. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the A/E Services Contract is filed with Resolution No. 6326. This contract is for architectural and engineering services to provide recommendations, plans and specifications for the renovation of the current Police Academy facility at Municipal Hill to accommodate new offices for LP&L Engineering. LP&L Engineering is vacating Municipal Square for Police Department expansion and security. It is anticipated that the project will be completed in two phases ending sometime in 2000. The following firms submitted proposals: • Condray Design Group • Green Harvey Architects • Landress Architects • MBA Architects • MWM Architects • Parkhill, Smith & Cooper • Stiles & Stiles Architects The selection committee used the Evaluation Procedures for Competitive Proposals developed by the City of Lubbock Purchasing Department. The evaluation criteria used by the committee included: 375 Regular City Council Meeting May 27, 1999 Page 376 • Qualifications --Specialized Experience and Competence of A/E 40 % • Record of Performance 25 % • Proposed Methodology and Types of Services 15 % • Timeliness of the Proposed Work Schedule 10% • Overall responsiveness to the RFP 10 % The selection committee discussed their independent evaluations and ratings derived from the written proposals. The committee's average ranking score was as follows: MWM Architects 18.60 Parkhill, Smith & Cooper 18.10 MBA Architects 14.53 Green Harvey Architects 14.08 Condray Design Group 13.96 Landress Architects 13.65 Stiles & Stiles Architects 13.10 After hearing oral presentations by the top two ranked firms, the full committee ranked them as follows: MWM Architects 18.75 Parkhill, Smith & Cooper 18.25 The selection committee was impressed with MWM's large number of office renovation projects, understanding of this particular project's complexity, proposed work schedule, and ability to complete the bid documents in the requested time, as well as their record of performance with previous clients, including the City of Lubbock. MWM is located in Lubbock. The total construction budget amount is $380,000 and is funded through Electric Facilities and System Improvements Capital Projects. The contract amount is $26,400. (33.) Resolution No. 6327/Bid #99082—Lubbock Memorial Civic Center Exterior Renovations (Facilities Management) RESOLUTION NO. 6327 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract for the Lubbock Memorial Civic Center Exterior Renovations, attached herewith, by and between the City of Lubbock and Tommy Klein Construction of Lubbock, Texas, and any associated documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. 376 Regular City Council Meeting May 27, 1999 Page 377 Passed by City Council this 27th day of May, 1999. ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney /s/ WINDY SITTON WINDY SITTON, MAYOR CONTRACT STATE OF TEXAS § COUNTY OF LUBBOCK § THIS AGREEMENT, made and entered into this 27th day of May, 1999, by and between the City of Lubbock, County of Lubbock, State of Texas, acting by and through Windy Sitton, Mayor, thereunto authorized to do so, hereinafter referred to as OWNER, and Tommy Klein Construction, of the City of Lubbock, County of Lubbock, and the State of Texas, herein termed CONTRACTOR. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the CONTRACTOR hereby agrees with OWNER to commence and complete the construction of certain improvements described as follows: BID #99082 - LUBBOCK MEMORIAL CIVIC CENTER EXTERIOR RENOVATIONS - $219,463.00 and all extra work in connection therewith, under the terms as stated in the contract documents, and at his (or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete said construction in accordance with the contract documents as defined in the General Condition of Agreement. THE CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have been given to him and to substantially complete same within the time specified in the contract documents. The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with the bid submitted therefore, subject to additions and deductions, as provided in the contract documents and to make payment on account thereof as provided therein. 377 Regular City Council Meeting May 27, 1999 Page 378 IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County, Texas in the year and day first above written. ATTEST: /s/ Kaythie Darnell Secretary APPROVED AS TO CONTENT: /s/ Gary Smith Owner's Representative APPROVED AS TO FORM: /s/ William de Haas City Attorney ATTEST: Corporate Secretary CITY OF LUBBOCK, TEXAS (OWNER) /s/ Windy Sitton MAYOR CONTRACTOR: Tommy Klein Construction By: /s/ Tommy Klein PRINTED NAME: Tommy Klein TITLE: Vice President COMPLETE ADDRESS: Tommy Klein Construction 7304-C Upland Avenue Lubbock, Texas 79423 This project involves the removal of all brick pavers on the exterior of the Lubbock Memorial Civic Center and the installation of a stucco type surface. The project also includes the complete removal and rebuilding of the southwest stairway. The Civic Center Exterior Renovations and Buildings Municipal budget amount is $220,000. The low bid is $219,463 from Tommy Klein Construction Company of Lubbock, Texas. (34.) Bid #99089--Traffic Signal Radio Equipment (Traffic Engineering) This bid is for the purchase of radio equipment for the new traffic computer communications system. The equipment includes antennas, cable, connectors, lightening arrestors, and mounting kits that are required to complete the installation of spread spectrum radios for the new signal system upgrade. The Traffic Computer System Design budget amount is $36,378. The low bids are from the following companies: TESSCO of Hunt Valley, Maryland $21,343.70 Hutton Communications Inc. of Carrollton, Texas 2,244.00 Lubbock Communications, Inc. of Lubbock, Texas 1,074.84 (35.) Bid #99118--Supervisory Control and Data Acquisition Upgrade (Water Utilities) This is a sole source procurement for software and hardware to upgrade the Supervisory Control and Data Acquisition (SCADA) master station computers at the Water Treatment Plant, Wastewater Treatment Plant, and Sandhills Well Field. The existing SCADA systems are QEI, Inc. 378 Regular City Council Meeting May 27, 1999 Page 379 systems with computer hardware and software that range from five to eight years in age and are not Year 2000 (Y2K) compliant. The upgrade will provide Y2K compliance and an open architecture system that will communicate and operate with third -party remote terminal units as well as QEI, Inc. proprietary protocol remote units. The upgrade is funded through the SCADA Control Functions capital project. The budget amount is $600,000. The bid is $444,250 from QEI, Inc. of Springfield, New Jersey. Staff recommended award of each bid to the bidder as indicated on the tabsheets and award of each contract as shown on the resolutions. The next item considered was Item No. 27. REGULAR AGENDA PUBLIC HEARINGS (36.) Ordinance No. 10161/Zone Case No. 2508-B (10701 Indiana Avenue): Request of Hugo Reed and Associates (for OmniAmerica Development Corp.) for zoning change from A-2 to A-2 Specific Use for a 180-foot communications tower on a portion of land out of the southeast corner of Lot 1, Living Word Foursquare Church Addition (first reading). ORDINANCE NO. 10161 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 2508-13; A ZONING CHANGE FROM A-2 TO A-2 SPECIFIC USE ZONING FOR A 180 FT. COMMUNICATIONS TOWER ON LOT 1, LIVING WORD FOURSQUARE CHURCH ADDITION, LUBBOCK, TEXAS; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. Mayor Sitton opened the public hearing at 11:08 a. in. Bernie Grade] of Hugo Reed and Associates appeared on behalf of OmniAmerica Development Corporation. No one appeared in opposition. Mayor Sitton closed the hearing at 11:12 a. in. The proposed use is a 180-foot monopole cellular/PCS Tower. The adjacent land use to the north, west and south is vacant. The property is currently zoned A-2 for the church. This church is east of Indiana Avenue. The proposed location is an alternate for a case withdrawn several months ago. The Telecommunications Act of 1996 allows zoning jurisdiction over cell towers, but Federal Law prohibits discriminatory zoning requirements (which would favor other providers), it prohibits requirements that prohibit service (exclusion of towers altogether) and the Act prohibits denial of a request based on health effects of radio frequency emissions (based on evidence to Congress that such health effects do not occur). The statements by staff must be submitted to the Planning Commission and City Council in writing, and the response to the proponent must be in writing if the request is denied. No citizens appeared at the Planning Commission hearing. 379 Regular City Council Meeting May 27, 1999 Page 380 The primary discussion for this request should be based on compatibility with adjacent uses. The most credible comments are related to property values, appropriateness of the land use and aesthetics. Any health related concerns for radio emissions are not legal to consider because of the Telecommunications Act. The Planning and Zoning Commission recommended approval of the request. The staff perspective on these towers in previous cases has been that, as we depend more on wireless, the towers are the cost of doing business. The proponent is proposing a monopole construction. The request meets the basic guidelines of the Zoning Code. The staff supported the recommendation of the Planning Commission. Motion was made by Councilmember Cooke, seconded by Councilmember Nelson to pass on first reading Ordinance No. 10161 as recommended by staff. Motion carried: 5 Yeas, 0 Nays. (37.) Ordinance No. 10162/Zone Case No. 2847 (south of 82nd Street and west of Frankford): Request of Hugo Reed and Associates (for Lubbock Land Company) for zoning change from R-1 to R-1 Specific Use (for a reduced front setback) on a portion of land out of Section 28, Block AK (first reading). ORDINANCE NO. 10162 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 2847; A ZONING CHANGE FROM R-1 TO R-1 SPECIFIC USE ZONING (FOR A REDUCED FRONT SETBACK) ON A PORTION OF LAND OUT OF SECTION 28, BLOCK AK, LUBBOCK, TEXAS; PROVIDING A PENALTY; SUBJECT TO CONDITIONS, PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. Mayor Sitton opened the public hearing at 11:12 a. M. Bernie Gradel of Hugo Reed and Associates appeared on behalf of Lubbock Land Company. No one appeared in opposition. Mayor Sitton closed the hearing at 11:14 a. m. The proponent is requesting a Specific Use Permit that will accommodate a 20-foot front setback with provisions for reduced setback (to five feet) on cul-de-sac lots. The adjacent land use is residential in all directions. The proposal, as residential, is consistent with the Comprehensive Land Use Plan. With the Phase I of Regal Park having been developed with 20-foot front setback, this proposal is consistent with adjacent areas. The reduced setback on the cul-de-sac allows for the homes to line up along the street through the end of the cul-de-sac. The proposal should have no effect on traffic. The Planning and Zoning Commission recommended approval of the request. 1. Setback shall be twenty feet along streets. 2. Setback for cul-de-sacs shall be a minimum of five feet, except that front facing garage portions of structures shall not have less than twenty feet of setback. :1 Regular City Council Meeting May 27, 1999 Page 381 Randy Henson, Senior Planner, presented staff comments. The staff supported the recommendation of the Planning and Zoning Commission. Motion was made by Councilmember Cooke, seconded by Councilmember Hernandez to pass on first reading Ordinance No. 10162 as recommended by staff. Motion carried: 5 Yeas, 0 Nays. BOARD APPOINTMENTS (38.) Consider one appointment to the Canadian River Municipal Water Authority. James Collins' term expires July 1999. He has served three terms, and is eligible for reappointment. A copy of the current roster and other supporting documentation were included in Council backup. The Appointments Advisory Board recommended the reappointment of James Collins. Motion was made by Councilmember Cooke, seconded by Councilmember Nelson to appoint James Collins to the Canadian River Municipal Water Authority Board of Directors. Motion carried: 5 Yeas, 0 Nays. (39.) Consider one appointment to the Lubbock Housing Finance Corporation Board of Directors. Jacque Garcia has resigned and needs to be replaced. She has served approximately 11/z years of a six -year term. A copy of the current roster and other supporting documentation were included in Council backup. The Lubbock Housing Finance Board has submitted the following names for consideration: Rose Mediano, Esmeralda Reyes, and Anita Gonzalez- Reyna. The Appointments Advisory Board supports the above names for recommendation. Motion was made by Councilmember Cooke, seconded by Councilmember Nelson to appoint Esmerelda Reyes to the Lubbock Housing Finance Corporation Board of Directors. Motion carried: 5 Yeas, 0 Nays. (40.) Consider one appointment to the National Windmill Project, Inc. Board of Directors. Cindy Martin's term expired February 1999. She has served one term, and is eligible for reappointment. A copy of the current roster and other supporting documentation were included in Council backup. The Appointments Advisory Board recommended the reappointment of Cindy Martin. Motion was made by Councilmember Cooke, seconded by Councilmember Nelson to appoint Cindy Martin to the National Windmill Project Board of Directors. Motion carried: 5 Yeas, 0 Nays. (41.) Consider two appointments to the Reese Redevelopment Authority Board of Directors. 381 Regular City Council Meeting May 27, 1999 Page 382 Delbert McDougal and Tom Nichols have terms expiring July 1999. Both have served one term and are eligible for reappointment. A copy of the current roster and other supporting documentation were included in Council backup. The Appointments Advisory Board recommended the reappointment of Delbert McDougal and Tom Nichols. Motion was made by Councilmember Cooke, seconded by Councilmember Nelson to appoint Delbert McDougal and Tom Nichols to the Reese Redevelopment Authority Board of Directors. Motion carried: 5 Yeas, 0 Nays. (42.) Consider two appointments to the Complete Count Committee. Motion was made by Councilmember Cooke, seconded by Councilmember Nelson to appoint Leticia Torres and Theresa Trost to the Complete Count Committee. Motion carried: 5 Yeas, 0 Nays. (43.) Consider one appointment to the Neighborhood Redevelopment Commission. Motion was made by Councilmember Cooke, seconded by Councilmember Nelson to appoint Joe Lopez to the Neighborhood Redevelopment Commission. Motion carried: 5 Yeas, 0 Nays. 11:22 A. M. COUNCIL RECESSED 12:57 P. M. COUNCIL RECONVENED 12:57 P. M. COUNCIL ADJOURNED A' There being no further business to come before Council, Councilmember Cooke made a motion to adjourn; Councilmember Ince seconded the motion. Motion carried: 2 Yeas, 0 Nays. Motion carried with the majority of remaining Council present at adjournment (Mayor Sitton, Mayor Pro Tern Ince, and Councilmember Cooky. ) City Secretary WINDVITTON, MAYOR Read `ai�d approved this 12th day of July, 1999. WINDY"ON.AYOR ATTEST-, _ Kaythfe $)arnell, City Secretary 382