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HomeMy WebLinkAboutMinutes - City Council - Regular - 5/28/1998CITY OF LUBBOCK REGULAR CITY COUNCIL MEETING MAY 28, 1998 8:00 A. M. The City Council of the City of Lubbock, Texas met in regular session on the 28th day of May, 1998, in the City Council Chambers, first floor, City Hall, 1625 13th Street, Lubbock, Texas at 8:00 A. M. 8:02 A. M. CITY COUNCIL CONVENED City Council Chambers, 1625 13th Street, Lubbock, Texas Present: Mayor Pro Tem Alex "Ty" Cooke, Councilmember Victor Hernandez, Councilmember Max Ince, and Councilmember Marc McDougal Mayor Pro Tem Cooke stated the Council would hold an executive session in accordance with the V.T.C.A. Government Code, Section 551 to discuss personnel matters (City Attorney; City Manager; Mayor Pro Tempore); pending or contemplated litigation (Building Inspection; Facilities Management; Police Department; Water Utilities); personnel matters regarding duties, responsibilities, and/or appointments (Boards and Commissions); and to deliberate the purchase, exchange, lease, or value of real property (Fire Department). 8:03 A. M. CITY COUNCIL RECESSED TO EXECUTIVE SESSION City Council/City Manager's Conference Room All councilmembers were present except for Mayor Windy Sitton. (1.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.074(a)(1) to discuss personnel matters (City Attorney; City Manager; Mayor Pro Tempore), (2.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.071(1)(A) to discuss pending or contemplated litigation (Building Inspection; Facilities Management; Police Department; Water Utilities). ( 3.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.074(a)(1) to discuss personnel matters regarding duties, responsibilities, and/or appointments to: Appointments Advisory Board Building Board of Appeals Citizens Traffic Commission Electric Utility Board Neighborhood Redevelopment Commission ( 4.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.072 to deliberate the purchase, exchange, lease, or value of real property (Fire Department). 9:38 A. M. CITY COUNCIL WORK SESSION CONVENED Committee Room 103 (5.) Presentation on City of Lubbock investment portfolio and investment strategy revisions by Linda Patterson, Patterson & Associates, and Betsy Bucy, Finance Manager. Regular City Council Meeting May 28, 1998 Page 292 { 6.) Presentation on police recruitment and academy activities by Mary Andrews, Director of Human Resources, and Police Chief Ken Walker. 11:14 A. M. CITY COUNCIL REGULAR MEETING RECONVENED City Council Chambers Present: Mayor Pro Tem Alex Cooke, Councilmember Victor Hernandez, Councilmember Max Ince, Councilmember Marc McDougal, Councilmember David Nelson, City Manager Bob Cass, City Attorney Anita Burgess, and City Secretary Kaythie Darnell Absent: Mayor Windy Sitton and Councilmember T. J. Patterson Mayor Pro Tem Cooke called the meeting to order at 11:14 A. M. (7.) Dr. Rodney Plunkett, Pulpit Minister, Broadway Church of Christ, gave the invocation. { 8.) Pledge of Allegiance was given in unison by those in the City Council Chambers. BOARD APPOINTMENTS RECOGNITION Appointments Advisory Board Receiving: Kay Greer Neighborhood Redevelopment Commission Receiving: Melissa Grimes Public Transit Advisory Committee Receiving: Dustin Adling CONSENT AGENDA (Items No. 9 - 22 and 24 - 29) Motion was made by Councilmember Nelson, seconded by Councilmember McDougal to approve all items on consent agenda as recommended by staff. Motion carried: 5 Yeas, 4 Nays. (9.) Approval of the minutes of the Special City Council Meeting of May 8, 1998 and the Regular City Council Meeting of May 14, 1998. (10.) Consider Resolution No. 5860 authorizing the Mayor to execute a dedication deed in connection with the platting of Lot 1, Lubbock Fire Department Addition {1501 East Ursuline}. RESOLUTION NO. 5860 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute a Dedication Deed with associated documents for and on behalf of the City of Lubbock in connection with the platting of Lot 1, Lubbock Fire Department Addition. Said agreements are attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. 292 Regular City Council Meeting May 28, 1998 Page 293 Passed by City Council this 28th day of May, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ Linda L. Chamales Linda L. Chamales, Supervising Attorney/Office Practice A copy of the Dedication Deed is filed with Resolution No. 5860. This resolution authorizes the Mayor to execute a dedication deed for the platting of City -owned property to be known as Lot 1, Lubbock Fire Department Addition. This area being platted is located at the northwest corner of East Ursuline and Martin Luther King, Jr. Boulevard and contains 18.67 acres. This dedication deed will subdivide this unplatted parcel of land into a platted tract for a new fire station and training center. The Right -of -Way Department recommended the execution of this Dedication Deed. (11.) Consider Resolution No. 5861 authorizing the Mayor to execute an alley -use license with McLain Oil Company for an underground pipeline (1702 North University). RESOLUTION NO. 5861 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Alley Use License with associated documents with McLain Oil Company for an underground pipeline. Said agreements are attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. 293 Regular City Council Meeting May 28, 1998 Page 294 Passed by City Council this 28th day of May, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ Linda L. Chamales Linda L. Chamales, Supervising Attorney/Office Practice A copy of the Alley Use License is filed with Resolution No. 5861. This alley -use license allows McLain Oil Company's environmental service company, Southwest Geological and Environmental Services Inc., to install an underground pipeline in a 20-foot alley which will connect two monitor wells that are on private property. The Shamrock Service Station at the northeast corner of North University Avenue and Princeton Avenue has been identified by the TNRCC as having an underground leaking fuel storage tank and remedial work is required. Monitor wells have been installed, and this underground pipeline will connect two of these monitor wells. This license will be for twenty years, payable every five years in advance, and the yearly minimum fee of $50.00 will be charged. The Right -of -Way Department recommended the approval of this alley - use license. (12.) Consider Ordinance No. 10069 abandoning and closing a portion of a five-foot sanitary sewer line easement located in Section 6, Block E, Lubbock County, Texas (702 East Slaton Road) (first reading). ORDINANCE NO. 10069 AN ORDINANCE ABANDONING AND CLOSING PORTIONS OF A DRAINAGE EASEMENT LOCATED IN SECTION 6, BLOCK B, LUBBOCK, LUBBOCK COUNTY, TEXAS, AND MORE PARTICULARLY DESCRIBED IN THE BODY OF THIS ORDINANCE; DIRECTING THE CITY ENGINEER TO MARK THE OFFICIAL MAPS OF THE CITY TO REFLECT SAID ABANDONMENT AND CLOSING; PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR PUBLICATION. West Texas Equipment is located north of Loop 289, south of the Slaton Highway, and just east of Cedar Avenue. Running east -west through the middle of their property is a five-foot sanitary sewer line easement that they desire to have abandoned so they can build over it. A new easement will be dedicated along the west side of their property replacing this easement being closed. 294 Regular City Council Meeting May 28, 1998 Page 295 The Right -of -Way Department recommended the approval of the first reading of this ordinance. (13.) Consider Resolution No. 5862 authorizing the Mayor to execute a contract with Texas Tech University for campus bus service. RESOLUTION NO. 5862 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a contract for Texas Tech University student bus service, by and between the City of Lubbock, City Transit Management Company, Inc., Texas Tech University and Texas Tech University Health Sciences Center, and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 28th day of May, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Mildred Cox Mildred Cox, Director of Transportation Services APPROVED AS TO FORM: /s/ William de Haas William de Haas, Municipal Contracts Attorney A copy of the Agreement is filed with Resolution No. 5862. The contract with Texas Tech University (TTU) for transit services is for a one-year period beginning September 1, 1998 and ending on August 31, 1999. Contract cost per hour will be $33 for each bus, with fuel cost adjustment above or below $1.05 per gallon. The price of $33 per hour covers the full cost recovery for the City of Lubbock. Texas A&M provides bus services for $29 per hour. Citibus can justify the higher cost due to fewer buses in the campus operation, as compared to the Texas A&M shuttle system. Citibus has had a contract with TTU since 1968, with the fuel cost adjustment being added to the contract in 1981. In accordance with the TTU on -campus contract, Citibus does not collect fares from its passengers. Citibus anticipates receiving $606,000 from TTU on -campus service in FY 1998. 295 Regular City Council Meeting May 28, 1998 Page 296 In addition to the on -campus services, Citibus will also provide six buses for a minimum of 4,485 hours of off -campus transportation service for the 1998-1999 academic year. Students will be required to buy a bus pass for $10, which will be valid throughout the semester. This off - campus bus service will be provided at a charge of $148,015 to TTU. Citibus will allow University students presenting official University student identification cards to board, without charge, the regular city fixed route bus service. This service will be furnished at a cost of $10,000 to TTU. Service will be reviewed after this year and be adjusted in price based on usage. The total cost of these three components of Citibus' service to Texas Tech is $764,000. During the fall and spring semesters, Citibus will provide fifteen wheelchair -equipped buses on two routes operating from approximately 7:00 AM to 6:45 PM Monday through Friday. During the summer semester, Citibus will provide three buses operating from 7:30 AM to 3:30 PM Monday through Friday. The contract calls for a minimum of 18,400 hours of service. Citibus provides this service with all part-time operators. The City of Lubbock is eligible to receive an equal amount from the Federal Transit Administration, if available, for each dollar collected from TTU. The additional funds are used to pay for system expenses which otherwise would have to be paid by the City. The TTU Board of Regents will consider approval of this contract at its meeting in June 1998. The TTU Board of Regents requested that the City Council execute the contracts first. Citibus staff recommended approval of the TTU contract. (14.) Consider Resolution No. 5863 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock an Agreement between the City of Lubbock and the YWCA of Lubbock for their Acquisition Project. RESOLUTION NO. 5863 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents with the YWCA of Lubbock. Said contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. 296 Regular City Council Meeting May 28, 1998 Page 297 Passed by City Council this 28th day of May, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Managing Director of Health & Community Services APPROVED AS TO FORM: /s/ Amy Sims Amy Sims, Assistant City Attorney A copy of the Contract is filed with Resolution No. 5863. Grantee: YWCA of Lubbock Program: Acquisition of property at 3101 34th Street Funding Source: 1997-98 Community Development Block Grant (reallocation) Use of Funds: These funds are for the acquisition of a building to house expanded programs of the YWCA. These programs include additional Head Start classrooms, expansion of YW-Care programs and summer camps for exceptional students who are physically and/or mentally challenged, program offices for the YWCA Breast and Cervical Health Initiative for low-income women, and services for physically handicapped and mentally challenged participants in recreational activities. Amount: $100,000 Match: 25 % Return of Investment: In addition to the required match, a 25 % payback ($25,000) is required. Terms: May 28, 1998 through May 28, 1999 Comments: Funding for this agreement was approved by City Council at the January 22, 1998 City Council meeting. Community Development staff recommended the approval of this resolution authorizing the Mayor to execute this agreement. (15.) Consider and vote on approving the acceptance of a donated lot located at 2820 2nd Street to be used as HOME Match. Edward Bucy and Charles Bucy would like to donate this lot to the HOME Program to further affordable housing. This lot (Parcel #69310- 13-15) is located at 2820 2nd Street and is legally described as Lot 15, 297 Regular City Council Meeting May 28, 1998 Page 298 Block 13, Parks Addition. The tax assessed value is $1,250. A title policy reflecting clear title will be provided. The lot has also been cleared by the Environmental Compliance Department. A new home will be constructed on this lot. The Urban Renewal Board of Commissioners voted to accept the donation of the lot at their May 18, 1998 meeting. The staff recommended approval. (16.) Consider Resolution No. 5864 authorizing the Mayor to execute for and on behalf of the City of Lubbock an application for a Law Enforcement and Corrections Family Support Grant. RESOLUTION NO. 5864 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Law Enforcement and Corrections Family Support grant proposal, attached herewith, which proposal shall be spread upon the minutes of the Council and as spread upon the minutes of the this Council shall constitute and be a part of this Resolution as if fully copies herein in detail. Passed by City Council this 28th day of May, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Ken A. Walker Ken A. Walker, Chief of Police APPROVED AS TO FORM: /s/ Dan T. Saluri Dan T. Saluri, Assistant City Attorney A copy of the Grant Proposal is filed with Resolution No. 5864. The U. S. Department of Justice/National Institute of Justice has requested proposals for research projects examining stress related problems experienced by police officers and corrections personnel. The Lubbock Police Department proposes to join with the Montford Unit, Texas Department of Criminal Justice, and the Texas Tech University Health Sciences Center in requesting $99,378 to fund research into stressors affecting law enforcement and correctional personnel. all] Regular City Council Meeting May 28, 1998 Page 299 The Law Enforcement and Corrections Family Support grant proposal is to develop and implement a multi -modal training program for law enforcement and correctional officers and their significant others and to test the effectiveness of this program to increase adaptive family responses to stress reactions, thus reducing stress for officers and their families. The opportunity to collect information about stress related issues from different families who are directly involved in police work would prove to be an asset and would greatly enhance our ability to create a better working environment for police officers. If this grant is funded, staff hopes to develop a psychological services program for law enforcement and corrections officers to prevent these problems rather than treat an existing condition. To be effective, a prevention program must involve the entire family, since family members will be able to identify problems long before they are evidenced in the work place. Three significant points that should be considered are: 1. The Texas Tech University Health Sciences Center is the contractor for the City of Lubbock Employee Assistance Program and already provides services to the Police Department. 2. The staff at Texas Tech University Health Sciences Center developed and taught a course to the last graduating academy class and their significant others about stress in police work, stress indicators, and the tools for handling stress. 3. Staff is in a unique situation to join efforts with the Texas Tech Health Sciences Center and the Texas Department of Criminal Justice Montford Unit, where hopefully staff can develop a program to be used in our department and replicated by other departments. The grant requires a match that will be covered by in -kind services provided by each entity. The Lubbock Police Department recommended the approval of this grant proposal. (17.) Consider Resolution No. 5865 authorizing the Mayor to sign the application for the continuation of a grant with the Texas Department of Health (TDH) and any other associated documents to provide HIV counseling services for prevention and education. RESOLUTION NO. 5865 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a grant application, by and between the City of Lubbock and the Texas Department of Health HIV Division, and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. 299 Regular City Council Meeting May 28, 1998 Page 300 Passed by City Council this 28th day of May, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Doug Goodman Doug Goodman, Director of Health and Community Services APPROVED AS TO FORM: /s/ William de Haas William de Haas, Municipal Contracts Attorney A copy of the Grant Application is filed with Resolution No. 5865. This contract with the Texas Department of Health comes before the City Council annually. The contract includes the collaborative efforts between the Health Department, South Plains AIDS Resource Center, Catholic Family Services, Lubbock Mental Health Mental Retardation Center, Inside/Out, and Mt. Gilead to provide HIV education, prevention counseling and testing. Each agency has a unique role in providing these services, not only to Lubbock residents, but also to the 15 southern counties that make up Region 1 of TDH. All agencies are needed to provide comprehensive, continuous care for persons at risk or who are diagnosed as HIV positive. The City Health Department provides testing and counseling services, both pre -test and post-test, with heavy emphasis placed on education and preventive measures. With the focus of HIV no longer being solely on the homosexual population, the counseling for education and preventive measures are increasing in the heterosexual population. The City Health Department targets various types of persons who are at risk for HIV infection, some of whom include: homosexuals, heterosexuals, teens, college students, incarcerated persons (both teens and adults), gang members, etc. Through these targeted groups, education and preventive measure are presented. Due to our educational efforts the incidence of HIV/AIDS has not increased as rapidly as in other parts of the country. The total attachment amount is $49,663.74, which covers salary and fringe benefits, travel, supplies, and $3,200 in indirect (administrative) costs. Without the Texas Department of Health contract, the City of Lubbock Health Department would not be able to fulfill a segment of the prevention aspect of the Core Missions of Public Health. Therefore, staff recommended approval of this resolution. (18.) Consider Resolution No. 5866 approving the City of Lubbock 1997-98 Revised Budget. 300 Regular City Council Meeting May 28, 1998 Page 301 RESOLUTION NO. 5866 WHEREAS, Section 102.010 of the Local Government Code of the State of Texas authorizes City Councils to make changes in budgets for municipal purposes; and WHEREAS, in accordance with the City Budget Ordinance, the City Manager is authorized to make transfers between funds, accounts, department, or programs for City purposes; and WHEREAS, the City Council deems it advisable to change the budget for municipal purposes and reallocate funds as follows; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the 1997-1998 fiscal year, revised budget of the City of Lubbock attached hereto as Exhibit A is hereby adopted and ordered filed with the appropriate authorities. Passed by City Council this 28th day of May, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Anna Mosqueda Anna Mosqueda, Director of Financial Services APPROVED AS TO FORM: /s/ Linda L. Chamales Linda L. Chamales, Supervising Attorney/Office Practice A copy of the Budget Changes is filed with Resolution No. 5866. At its meeting on May 14, the Council was briefed on second quarter financial performance and revised budget. Revised budget backup material was provided for review. Following is a recap of significant changes reflected in revised budget: GENERAL FUND No change in total authorized General Fund Expenditures of $80,853,143. General Fund revenues increased due to higher than budgeted sales tax collections. As shown in the Summary of General Fund Revenues and Expenditures, revenues are up by $543,307 to reflect this increase in sales tax collections. This increase is not being requested for reallocation, resulting in a projected favorable year-end balance of that amount. 301 Regular City Council Meeting May 28, 1998 Page 302 ENTERPRISE FUNDS No changes to authorized fund expenditure levels. INTERNAL SERVICES FUND Internal Services Funds are projected to end the year with revenues favorable over expenditures by $104,380. SELF INSURANCE FUND Risk Management expenditure budget is a housekeeping item. In prior years risk management and health were combined as part of Internal Services Fund. Over the past two years, after extensive accounting efforts, each internal service and self-insurance function was broken out in order to provide more detailed accountability at the function level. Although operating cost center expenditures have always been budgeted, staff is incorporating budgets for fund level expenditures that flow through that fund. CAPITAL PROJECTS All capital projects submitted are funded within existing funds or from funds previously reserved or designated for that project. As an example, all Parks Capital projects were on hold pending approval of the Parks Master Plan, however, funds had been reserved and committed to undertake these projects once the Master Plan was approved. Staff recommended approval of revised budget for FY 1997-98. (19.) Consider Resolution No. 5867 adopting revisions to the City of Lubbock Investment Policy. RESOLUTION NO. 5867 WHEREAS, the City Council of the City of Lubbock adopted an investment policy in Resolution #4933 dated August 25, 1995, which has been reviewed by staff on an annual basis; and WHEREAS, the City Council of the City of Lubbock adopted a revised investment policy in Resolution #5728 dated December 18, 1997, to reflect changes to comply with changes to the Public Funds Investment Act (Section 2256 of the Texas Local Government Code); and WHEREAS, the City Council has reviewed and approved the City of Lubbock, Texas Investment Policy and Investment Strategy and desires to make amendments that adjust current practices and strategies and clarify current provisions, while remaining in compliance with the Public Funds Investment Act (Section 2256 of the Texas Local Government Code); NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City of Lubbock investment policy and investment strategy, as ` reviewed and amended in the attached documents entitled "City of Lubbock, Texas Investment Policy and Investment Strategy" which is hereby incorporated in this Resolution as if fully set forth, BE approved and adopted for the City of Lubbock, Texas and shall be included in the minutes of the Council. 302 Regular City Council Meeting May 28, 1998 Page 303 Passed by City Council this 28th day of May, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: _/s/ Anna Mosqueda Anna Mosqueda, Managing Director of Financial Services APPROVED AS TO FORM: /s/ Linda L. Chamales Linda L. Chamales, Supervising Attorney/Office Practice A copy of the Investment Policy is filed with Resolution No. 5867. In accordance with Chapter 2256 of the Local Government Code, the City Council may amend the City's Investment Policy and Investment Strategy, no less than annually. The last amendment was authorized by Resolution No. 5728 dated December 18, 1997. At that time, the changes were housekeeping changes to bring the policy into compliance with changes enacted during the last legislative session by House Bill 2799. This resolution is to review and approve further revisions to the policy for the purpose of: (1) Adding description language and modifications to style and presentation in accordance with guidelines recommended by Municipal Treasurer's Association (MTA). Some examples include: ♦ documenting investment practices with respect to collateral requirements ♦ listing City of Lubbock funds within each portfolio ♦ referring to specific authoritative sources ♦ adding due diligence procedures for investment pools ♦ documenting current practices with regard to strategies for different types of funds ♦ documenting the requirement for an annual review by City Council 303 Regular City Council Meeting May 28, 1998 Page 304 Following approval of the changes, staff will submit City of Lubbock's written Investment Policy document to the MTA for certification. MTA provides professional guidance and assistance in developing or improving existing investment policies in the public sector. If the City of Lubbock's written investment policy meets the criteria for MTA's program, the City of Lubbock will be presented with the MTA's Written Investment Policy Certification. In addition to the evaluation for the Certification, the MTA will perform an independent, objective review and make suggestions for improving the policy in many areas such as enhancing understanding, consistency, or readability. (2) Modify strategy for opportunities for enhanced yield with little or no additional risk. ♦ Increase maximum limits for the investment in U. S. agencies and in investment pools. At present our limits are unnecessarily conservative based on the risk level of extending the concentration of these two types of securities. Add limits for the investment of Commercial Paper and Banker's Acceptances, which have always been authorized investments that have not been addressed in the written policy, because the City of Lubbock was not investing in these securities until recently, when the market favored these securities. ♦ Modify our written policy language to better define securities whose cash flow characteristics depend upon one or more indices, by classifying them as either (1) "true" derivatives or (2) United States agency and instrumentality debentures that have option -adjusted yield characteristics but are not "true" derivatives. Add these U. S. agency debentures to eligible investments if (a) debentures have a defined maturity date which cannot change regardless of their structure, (b) debentures are restricted to a maximum maturity of three years, and (c) floating rate debentures float only on the U. S. Treasury rates and do not exceed one year in maturity. As the changes that are being suggested are within City Council's approved policy objectives and in compliance with the State of Texas Public Funds Investment Act of 1996, as amended, staff recommended approval of this resolution. (20.) Consider Resolution No. 5868 authorizing the Mayor to execute a Participation Agreement with TexPool. RESOLUTION NO. 5868 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: WHEREAS, the City of Lubbock, Texas ("Participant") is a local government of the State of Texas and is empowered to delegate to a public funds investment pool the authority to invest funds and to act as custodian of investments purchased with local investment funds; and WHEREAS, it is in the best interest of the Participant to invest local funds in investments that provide for the preservation and safety of principal, liquidity, and yield consistent with the Public Funds Investment Act; and 304 Regular City Council Meeting May 28, 1998 Page 305 WHEREAS, the Texas Local Government Investment Pool, ("Texpool"), a public funds investment pool, was created on behalf of entities whose investment objectives in order of priority are preservation and safety of principal, liquidity, and yield consistent with the Public Funds Investment Act; NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: SECTION 1. THAT Participant shall enter into a Participation Agreement to establish an account in its name in TexPool, for the purpose of transmitting local funds for investment in TexPool. SECTION 2. THAT the individuals, whose signatures follow, are authorized representatives of the Participant and are each hereby authorized to transmit funds for investment in TexPool and are each further authorized to withdraw funds from time to time, to issue letters of instruction, and to take all other actions deemed necessary or appropriate for the investment of local funds. List of the authorized representatives of the Participant. These individuals will be issued Personal Identification Numbers (P.I.N.): Dorothy Lewis, Assistant Treasurer Signature /s/ Dorothy Lewis Jimmy Rodriguez, Chief Accountant Signature /s/ Jimmy Rodriguez Betsy Bucy, Finance Manager Signature /s/ Betsy Bucy The name of the Authorized Representative provided above that will have primary responsibility for performing transactions and receiving confirmations and monthly statements under the Participation Agreement is: Dorothy Lewis, Assistant Treasurer. The participant elects to designate an authorized representative, Mendell Schelin, Internal Auditor, to perform only inquiry of selected information. This limited representative cannot make deposits or withdrawals. Mendell Schelin, Internal Auditor Signature /s/ Mendell Schelin SECTION 3. THAT this resolution and its authorization shall continue in full force and effect until amended or revoked by the Participant and until TexPool receives a copy of any such amendment or revocation. 305 Regular City Council Meeting May 28, 1998 Page 306 Passed by City Council this 28th day of May, 1998. ATTEST: _ /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Anna Mosqueda Anna Mosqueda, Managing Director of Financial Services APPROVED AS TO FORM: /s/ William de Haas William de Haas, Municipal Contracts Attorney /s/ ALEX "TY" COOKE ALEX "TY" COOKE MAYOR PRO TEM A copy of the Participation Agreement is filed with Resolution No. 5868. Resolution No. 3902 approving participation in TexPool was passed by City Council on May 28, 1992. However, in 1994, at City Council's direction, the City of Lubbock withdrew funds from the TexPool Investment Pool due to concerns about investment policy as well as structure and oversight. Since then, TexPool has improved and enhanced their Investment Policy and practices so that current practices and procedures are within City of Lubbock Investment Policy guidelines. Some of the changes they have made are to: ♦ Management of TexPool has been outsourced to First Southwest Asset Management, Inc. ♦ Have the Investment Portfolio rated ♦ Shorten the weighted average maturity of the entire TexPool portfolio ♦ Remove Derivatives from their allowable investments ♦ Take measures to provide for a stable net asset value per share As TexPool's management and policies meet the criteria within the City of Lubbock Investment Policy and are within the Public Funds Investment Act of 1996, as amended, and as TexPool's yield has outperformed other Texas investment pools, staff recommended passage of this resolution. (21.) Consider Resolution No. 5869 authorizing the Mayor to sign an application for the 1998 Summer Food Service Program for Children funded by the Texas Department of Human Services and to execute all related documents with the Department of Human Services. 306 Regular City Council Meeting May 28, 1998 Page 307 RESOLUTION NO. 5869 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a contract for the Summer Lunch Program, by and between the City of Lubbock and the Texas Department of Human services, and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 28th day of May, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Tommy Gonzalez Tommy Gonzalez, Director of Civic Services APPROVED AS TO FORM: /s/ William de Haas William de Haas, Municipal Contracts Attorney A copy of the Contract is filed with Resolution No. 5869. The City of Lubbock Parks and Recreation Department is requesting pass -through funds through the Texas Department of Human Services from the United States Department of Agriculture. The City of Lubbock has participated in the Summer Food Service Program for the past eight years, serving approximately 260,000 meals to economically disadvantaged children. The program provides a nutritional noon meal Monday through Friday for children ages 1 through 18. The program operates June 1, 1998 through August 7, 1998 inclusive. Any child is eligible to participate in the Summer Food Program. Program meal sites are Trejo, Simmons, Clapp, Woods, and Rawlings Community Centers and Ballenger Elementary School. A daily average of 800 meals will be served at the six locations. Direct and indirect costs for the Summer Food Program are reimbursed through the $101,600 grant. Direct costs include the contract with the food vendor, consumable supplies, and salaries for food service personnel and are estimated to be $89,172. Indirect costs include program administration, personnel training, and supplies and are estimated to be $12,428. 307 Regular City Council Meeting May 28, 1998 Page 308 Staff recommended contracting with the Department of Human Services to provide free summer lunches for children ages 1-18 at the stated city sites. (22.) Consider Resolution No. 5870 authorizing the Mayor to execute a contract with the South Plains Food Bank for the 1998 Summer Food Service Program for Children that is funded by the Texas Department of Human Services. RESOLUTION NO. 5870 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a contract for the Summer Lunch Program, by and between the City of Lubbock and South Plains Food Bank, and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 28th day of May, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Vicki Key for Tommy Gonzalez Tommy Gonzalez, Director of Civic Services APPROVED AS TO FORM: /s/ William de Haas William de Haas, Municipal Contracts Attorney A copy of the Contract is filed with Resolution No. 5870. The City of Lubbock Parks and Recreation Department is requesting pass -through funds through the Texas Department of Human Services from the United States Department of Agriculture. The City of Lubbock has participated in the Summer Food Service Program for the past eight years, serving approximately 260,000 meals to economically disadvantaged children. The program provides a nutritional noon meal Monday through Friday for children ages 1 through 18. The program operates June 1, 1998 through August 7, 1998 inclusive. Any child is eligible to participate in the Summer Food Program. Program meal sites are Trejo Supercenter, Simmons Community Center, Clapp Party House, Woods Community Center, Rawlings Community Center and Ballenger Elementary School. An approximate daily average of 800 meals will be served at the six locations. 308 Regular City Council Meeting May 28, 1998 Page 309 Direct and indirect costs for the Summer Food Program are reimbursed through the $101,600 grant. Direct costs include the contract with the food vendor, consumable supplies, and salaries for food service personnel, and are estimated to be $89,172. The maximum reimbursable amount for direct costs is $2.08. Indirect costs include program administration, personnel training, and supplies and is estimated to be $12,428. The maximum reimbursable amount for indirect costs is $0.18. The Sumner Food Service Program Contract was included in Council backup. After searching both the private and public sectors, the South Plains Food Bank has agreed to provide the meals for the program at $2.08. Staff recommended approving the contract submitted by the South Plains Food Bank. (23.) Consider Resolution No. 5876 for City of Lubbock Wrecker Services, Annual Contract (Police Department) RESOLUTION NO. 5876 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract with Lubbock Wrecker Service of Lubbock, TX, for Wrecker Services, and all related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by City Council this 28th day of May, 1998. ATTEST: /s/ Kaythie Darnell _ Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Municipal Contracts Attorney /s/ WINDY SITTON WINDY SITTON, MAYOR A copy of the Contract is filed with Resolution No. 5876. This item was moved from Consent to Regular Agenda. This contract will provide the City with dependable vehicle towing and storage services for all occasions in which the City must arrange for towing of vehicles owned by the City or by members of the public. The contract covers tows of city vehicles resulting from accidents or Ws Regular City Council Meeting May 28, 1998 Page 310 breakdowns, abandoned vehicles, codes violation vehicles, impounded vehicles, accident vehicles or police action only when a citizen does not have a tow truck service to call. Citizens will continue to be free to call a tow truck company of their choice when they have an accident if they are in a position to make that decision. Extensive work was done on the requirements in the contract, which includes a thirty -minute response time. The contractor must have eight tow trucks, and the contractor may use other companies' tow trucks if they meet our requirements. Staff will also maintain a backup list of tow truck companies to use in emergencies such as inclement weather. In the past, the Police Department has utilized a weekly "rotation" list of five tow truck companies. The requirements for a tow truck company to be on this list were for them to have four tow trucks and have a storage facility. The other City Departments followed various procedures. Some departments used the Police rotation list, some called a tow truck company of their choice, and the City Garage maintained a list of tow truck companies. Over the past several years there have been changes which removed tow truck regulation from local control. A Federal law became effective which prohibited states and municipalities from regulating tow truck companies' prices and other services. The State of Texas also enacted legislation prohibiting municipalities from regulating tow truck companies' prices and services. The City of Lubbock subsequently changed its ordinance to conform to the Federal and State law. The Federal government announced they had not intended to exclude tow truck companies from State and Municipal control and the Federal law was amended. The State of Texas continues to prohibit municipalities from these specific tow truck regulations, and the Railroad Commission now handles tow truck regulation. Numerous other circumstances over the years has shown us that regulating tow trucks by State law or City ordinance has met with limited success. In the last few years, state regulation of tow trucks has been handled by three different state agencies, which have changed the rules and requirements. The end result of regulation and deregulation by the Federal and State governments has resulted in many cases in poor quality of services and equipment. Some drivers are not properly trained and storage facilities are in poor condition. It was evident staff needed to look at an alternative to provide improved tow truck service for the citizens of Lubbock. Staff conducted meetings with several of the tow truck companies and did extensive research with other cities. This research indicated that contracting with a single tow truck company for all City business would be the best approach. A contract for these services will allow the city requirements to be met without requiring regulations for all tow truck companies. The companies not under contract will only be regulated by state law. The City Attorney's office has researched this issue and believes contracting tow truck service to one company is proper. The contract term is for one year with an option to extend the term for two additional one-year periods under the same terms and conditions as follows. 310 Regular City Council Meeting May 28, 1998 Page 311 1. $62,500 annual payment to the City 2. $20,000 performance bond 3. Impounded vehicles and accident disabled vehicle charges $70 towing charge for disabled vehicle • $50 per impounded vehicle $7.50 per day storage fee 4. $30 fee for City and abandoned vehicles 5. $20 fee for junked vehicles 6. $40 fee for mechanically disabled vehicle + $7.50 per day storage The City recommended contracting its tow truck business to one tow truck company to ensure quality towing services for the City. This contract does not affect private business conducted by other tow truck companies. Staff recommended award of a vehicle towing and storage services contract to Lubbock Wrecker Service of Lubbock, Texas. Motion was made by Councilmember McDougal, seconded by Councilmember Nelson to pass Resolution No. 5876 as recommended by staff. Motion carried: 4 Yeas, 1 Nay. Councilmember Hernandez voted Nay. Following Item No. 36, City Attorney Anita Burgess requested clarification on Item No. 23, so the item was revisited. City Attorney Burgess advised that the wording of the contract had been changed and that Council did not have the revised contract in their agenda backup. A copy of the revised contract was distributed to Council. A motion was then made by Councilmember McDougal seconded by Councilmember Ince to recall the vote on Resolution No. 5876. Motion carried: 5 Yeas, 1 Nay. Councilmember Hernandez voted Nay; Councilmember Patterson was present for the recall vote and second vote on this item. Motion was made by Councilmember McDougal, seconded by Councilmember Ince to pass Resolution No. 5876 with the substitute contract. Motion carried: 5 Yeas, 1 Nay. Councilmember Hernandez voted Nay. (24.) Resolution No. 5871/RFP #98025 - Travel Agent Services (Financial Services) RESOLUTION NO. 5871 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract with Excel Travel of Lubbock, TX, for travel agent services, and all related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. 311 Regular City Council Meeting May 28, 1998 Page 312 Passed by City Council this 28th day of May, 1998. ATTEST: /s/ Ka thie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Municipal Contracts Attorney /s/ WINDY SITTON WINDY SITTON, MAYOR A copy of the Contract is filed with Resolution No. 5871. The City currently uses local travel agencies on a rotation basis. The low volume of business with each agency severely limits our ability to negotiate corporate rates for airline travel, hotel accommodations, and rental cars. Furthermore, the various travel agencies maintain limited profile information for employees who travel. The City issued a Request for Proposal (RFP) for centralized travel agent services. The intent of the RFP is to improve services received by City departments and reduce incremental expenses, thereby making more efficient use of taxpayer funds. The following travel agencies submitted proposals to the City of Lubbock: ♦ Excel Travel of Lubbock ♦ Envoye Travel of Lubbock ♦ Pyramid World Travel of Lubbock ♦ Bell Travel Services of Lubbock The Director of Finance appointed a selection committee to review and rate the proposals submitted by the firms listed above. The committee used the basic evaluation methods in the Evaluation Procedures for Competitive Negotiation for Professional and Non -Professional Services of the City Purchasing Department. The committee ranked Excel Travel first. Staff recommended award of contract to Excel Travel of Lubbock, Texas. (25.) Bid #98075 - Mobile Water Treatment Scrubber Systems (Water Treatment) This bid is for the acquisition of two mobile chlorination and emergency scrubber systems for 150-pound cylinder applications and two mobile ammoniation and emergency scrubber systems for 150-pound cylinder applications. The mobile systems will be used at various pump stations throughout the city in the event that disinfection capabilities are disrupted 312 Regular City Council Meeting May 28, 1998 Page 313 at the Water Treatment Plant. Currently, backup disinfection is permanently located at pump stations number 3, 4, 6, 7 and 9 consisting of chlorination facilities only. In order to achieve ultimate disinfection optimization, ammoniation facilities are needed. The mobile systems will help us reach full optimization and remove permanently stored chemicals from residential areas. The mobile systems will be based at the Water Treatment Plant. The Pump Station Disinfection System Upgrade budget amount is $300,000. The low bid is $294,520 from U.S. Filter/RJ Environmental of San Diego, California. (26.) Resolution No. 5872/Bid #98079 — Lease of Center Pivot Irrigation Systems (Land Application Site) RESOLUTION NO. 5872 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract with Hi Plains Drilling, Inc. of Abernathy, Texas, to install and furnish all materials and services for the Center Pivot Irrigation System, and all related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by City Council this 28th day of May, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/William de Haas William de Haas, Municipal Contracts Attorney A copy of the Contract is filed with Resolution No. 5872. This bid will provide for the leasing of six center -pivot irrigation systems to be installed at the Land Application Site. The municipal lease is for a term of five years with five equal annual payments. The City of Lubbock will retain ownership of the systems at the end of the lease period. The center pivot irrigation systems will replace existing systems that are approximately twenty-five years old. The Rent Lease Machine & Equipment budget amount is $45,000. 313 Regular City Council Meeting May 28, 1998 Page 314 The low bid meeting specifications is $40,735.15 per year from Hi - Plains Drilling, Inc. of Abernathy, Texas. (27.) Resolution No. 5873/RFP #98086 - Professional Auditing Services (Accounting) RESOLUTION NO. 5873 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Agreement with Robinson Burdette Martin & Cowan, L.L.P. for the audit of the City of Lubbock's general purpose financial statements, attached hereto, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by City Council this 28th day of May, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Anna Mosqueda Anna Mosqueda, Managing Director of Financial Services /:39' 0 "If�Z:T.�I�C�l��77�u /s/ William de Haas William de Haas, Municipal Contracts Attorney A copy of the Agreement is filed with Resolution No. 5873. The City of Lubbock requested proposals from certified public accounting firms to provide professional auditing services for a five-year period beginning with fiscal year ending September 30, 1998. Notices were sent out to 274 vendors. Thirteen of those vendors receiving notices requested that Request for Proposals (RFP) be mailed to them. Of those 13 requesting RFP's, responses were submitted by two vendors. Proposals were requested for an agreement for FY 1997-98 with services to be renewed annually for four additional periods unless canceled by either party. The two vendors submitting responses were Mason, Warner & Company, P.C. and Robinson, Burdett, Martin and Cowan, L.L.P., both of Lubbock, Texas. A review committee evaluated the proposals submitted based on criteria including both mandatory and technical qualifications. The review committee recommended the firm of Robinson, Burdette, Martin and Cowan, L.L.P. 314 Regular City Council Meeting May 28, 1998 Page 315 Staff recommended approval of this agreement with Robinson, Burdett, Martin, and Cowan, L.L.P. for professional audit services. (28.) Resolution No. 5874/Bid #98101 - Monitoring Well Sample Pumps and Controller (Solid Waste) RESOLUTION NO. 5874 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract with High Plains Drilling, Inc, of Abernathy, TX, to install and furnish all materials and services and installation of monitoring well sample pumps and controller, and all related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by City Council this 28th day of May, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman. Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Municipal Contracts Attorney A copy of the Contract is filed with Resolution No. 5874. This bid is for the purchase and installation of pumps into the well casings already constructed at the West Texas Regional Disposal Facility. The monitoring wells are needed to test the groundwater as required by the TNRCC permit. This bid also provides for a portable controller to operate these pumps while collecting water for test samples. These type pumps and controller are the same as used at the existing landfill for groundwater monitoring. The Solid Waste Management Capital Projects, Monitoring Wells budget amount is $60,000. The low bid is $26,108.88 from Hi Plains Drilling of Abernathy, Texas. (29.) Bid #98123 - 1500 GPM Fire Truck (Fire Department) This purchase is made through the Houston -Galveston Area Council of Governments (H-GAC) Cooperative Purchasing Program through provisions of the Interlocal Cooperation Act and City of Lubbock Resolution No. 4864 dated June 8, 1995. A 1500 gallon per minute fire engine of all aluminum body construction with a Detroit series 60 diesel 315 Regular City Council Meeting May 28, 1998 Page 316 engine has been subjected to the competitive bid process and a contract awarded by H-GAC Board of Directors to DACO Fire Safety Equipment of Lubbock, Texas. The original equipment manufacturer is Emergency - One, Inc. of Ocala, Florida. This purchase will be for the normal replacement of a fire engine due to normal service life. The Public Safety -Capital Projects budget amount is $241,000. The low bid is $240,057.90 from Houston -Galveston Area Council of Governments. Staff recommended award of each of the bids to the bidder as indicated on the tabsheets and award of each contract as shown on the resolutions. REGULAR AGENDA PUBLIC HEARINGS (30.) Ordinance No. 10070/Zone Case No. 2813 (2710 34th Street) — Request of Brad H. Birdsong (for West Texas Drive Axle) for zoning change from C-2 to C-4 limited to a public repair garage, automobile transmission shop, and all unconditionally permitted C-2 uses on Lots 6, 7 and the west 10 feet of Lot 8, Block 12, College View Addition. ORDINANCE NO. 10070 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 2813; A ZONING CHANGE FROM C-2 TO C-4 ZONING LIMITED TO A PUBLIC REPAIR GARAGE, AUTOMOBILE TRANSMISSION SHOP AND ALL UNCONDITIONALLY PERMITTED C-2 USES ON LOTS 6, 7 AND THE WEST 10 FEET OF LOT 8, BLOCK 12, COLLEGE VIEW ADDITION, LUBBOCK, TEXAS; SUBJECT TO CONDITIONS; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. Mayor Pro Tem Cooke opened the public hearing at 11:18 a.m. No one appeared to present the zone change, and no one appeared in opposition. Mayor Pro Tem Cooke closed the hearing at 11:19 a.m. The request will accommodate two permitted uses from the C-4 district within the business (transmission repair and garage) and all C-2 permitted uses. Adjacent land uses: North - residential South - commercial East - commercial West - commercial As discussions during other requests along 34th Street have indicated, the Comprehensive Land Use Plan indicates that open C-4 is most appropriate adjacent to state and regional thoroughfares. 34th Street is not such a thoroughfare, but the request is limited to only two C-4 uses. This area has a number of existing non -conforming C-3 or C-4 uses and several that have been approved through the zoning process within the last two years. The proponent has visited with adjacent owners and the neighborhood association. The proponent agrees with a neighborhood association request to orient the bay doors away from 34th Street. The request will have no effect on the thoroughfare system. 316 Regular City Council Meeting May 28, 1998 Page 317 The request was approved by the Planning and Zoning Commission subject to the site plan and the following conditions: 1. The use shall be limited to a public repair garage, automobile transmission shop and all unconditionally permitted C-2 uses; and 2. Tied to site plan 2813 as presented to the Planning and Zoning Commission and signed by the chairman on May 7, 1998. The staff supported the recommendation of the Planning and Zoning Commission. Motion was made by Councilmember Nelson seconded by Councilmember Hernandez to pass on first reading Ordinance No. 10070 as recommended by staff. Motion carried: S Yeas, 0 Nays. (31.) Ordinance No. 10071/Zone Case No. 2814 (1319-1321-1323 Itasca) — Request of John M. Hall (for Charles M. Hall) for zoning change from R-2 to M-1 Specific Use for light manufacturing on Lots 8-11, Block 12, Country Club Addition. ORDINANCE NO. 10071 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 2814; A ZONING CHANGE FROM R-2 TO M-1 SPECIFIC USE ZONING FOR LIGHT MANUFACTURING, ON LOTS 8-11, BLOCK 12, COUNTRY CLUB ADDITION, LUBBOCK, TEXAS; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. Mayor Pro Tem Cooke opened the public hearing at 11:21 a.m. Carolyn Tulley appeared on behalf of CMH Manufacturing to present the zone change. No one appeared in opposition. Mayor Pro Tem Cooke closed the hearing at 11:22 a.m. The Hall family business is growing. Several years ago the two lots to the south were rezoned to M-1, now these four lots are proposed as an area for expansion. Adjacent land uses: North - residential South - industrial/residential East - residential West - industrial/vacant The request is consistent with the Comprehensive Land Use Plan. The pocket of R-2 zoning and residential units that remain in the vicinity will eventually be displaced by commercial or industrial, although that process may take some while. The request on the west two lots is Specific Use to provide for a reduced setback on North Avenue N. The proposed structure will mirror the existing structure on Harvard. The reduced setback on Avenue N will not cause any line -of -sight problems. The Planning and Zoning Commission recommended approval of the request. The staff supported the recommendation of the Planning and Zoning Commission. 317 Regular City Council Meeting May 28, 1998 Page 318 Motion was made by Councilmember Nelson, seconded by Councilmember Hernandez to pass on first reading Ordinance No. 10071 as recommended by staff. Motion carried: 5 Yeas, 0 Nays. Councilmember Patterson arrived at the meeting at 11:23 A. M. (32.) Ordinance No. 10072/Zone Case No. 2815 (south of 104th Street and west of Wayne) — Request of Burl Masters (for Excel Development) for zoning change from R-1 to R-1 Specific Use for garden homes on 3.8 acres of land out of Section 16, Block E-2. ORDINANCE NO. 10072 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 2815; A ZONING CHANGE FROM R-1 TO R-1 SPECIFIC USE ZONING FOR GARDEN HOMES ON 3.8 ACRES OF LAND OUT OF SECTION 16, BLOCK E-2, LUBBOCK, TEXAS; SUBJECT TO CONDITIONS; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. Mayor Pro Tern Cooke opened the public hearing at 11:26 a.m. Burl Masters appeared on behalf of Excel Development to present the zone change. No one appeared in opposition. Mayor Pro Tern Cooke closed the hearing at 11:27 a.m. The request will accommodate garden homes within a small area of the new SunRidge Subdivision just east of the Church on the Rock. Adjacent land uses: North - residential South - residential East - residential West - church and residential The request is consistent with both the Comprehensive Plan and zoning policies and should have no effect on the thoroughfare system. Because of the proposed zero lot line style of construction and the lot sizes, the proponent requested that proposed Lots 86, 92 & 93 have a zero setback on the side alley property line. Since a fence can be constructed along that line, the staff supported the request. The Planning and Zoning Commission recommended approval of the request subject to the following condition: Proposed lots 86, 92 and 93 shall have a zero setback on the side property line adjacent to the alley. The staff supported the recommendation of the Planning and Zoning Commission. Motion was made by Councilmember Patterson, seconded by Councilmember Nelson to pass on first reading Ordinance No. 10072 as recommended by staff. Motion carried: 6 Yeas, 0 Nays. (33.) Ordinance No. 10073/Zone Case No. 2816 (north of 82nd Street and west of Avenue P) — Request of Randy Andrews (for Trinity Church) for zoning change from R-1 to R-1 Specific Use, C-3 and GO on 78.395 acres of land out of Section 4, Block E. 318 Regular City Council Meeting May 28, 1998 Page 319 ORDINANCE NO. 10073 AN ORDINANCE AMENDING ZONING MINANCE AKING THE OLLOW FOLLOWING 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK CHANGES: ZONE CASE NO. 2816; G ON 78 395 ACRES OFO ANDZONING CHANGE FRM IOUT OF TO R-1 SPECIFIC USE, C-3 AND GO ZONIN SECTION 4, BLOCK E, LUBBOCK, TEXAS; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. Mayor Pro Tem Cooke opened the public hearing at 11:24 a.m. Bernie Gradel of Hugh Reed and Associates appeared on behalf of Trinity Church to present the zone change. No one appeared in opposition. Mayor Pro Tem Cooke closed the hearing at 11:25 a.m. The proposal is for a commercial tract at 82nd and Avenue P, a buffer of Garden Office along 82nd and R-1 Specific Use for Garden homes on the interior. Adjacent land uses: North - commercial - vacant South - commercial and vacant, R-1 East - single family and commercial West - residential (vacant) The proposal represents a policy request within the Comprehensive Land Use Plan. The commercial allotment at the intersection is within the ten - acre range suggested by the Plan. This proposal does not buffer the commercial tract from the adjacent proposed residential with apartment or duplex zoning. The developer will achieve a buffer with an alley between the two zoning districts when a plat is proposed. The Garden Office along 82nd is considered a buffer versus strip commercial. The staff is on record as being in opposition to any future request for any zoning which would be less restrictive than GO in that area (commercial). Depending on negotiations during sale of the property, the GO area may eventually be zoned back to single family. The request complies with all zoning policies. The proposal should have no greater effect than anticipated on traffic in the area. 82nd Street is in the process of being upgraded to a seven -lane thoroughfare. The Planning and Zoning Commission recommended approval of the request. The staff supports the recommendation of the Planning and Zoning Commission. Motion was made by Councilmember Nelson, seconded by Councilmember Ince to pass on first reading Ordinance No. 10073 as recommended by staff. Motion carried: 6 Yeas, 0 Nays. (34.) Ordinance No. 10074/Zone Case No. 2212-C (south of Loop 289 and east of Avenue P) — Request of Hugo Reed and Associates (for Eddie Bell) for zoning change from C-4 to C-4 Specific Use for mini warehouses on 3.07 acres located in Section 5, Block E. ORDINANCE NO. 10074 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 2212-C; A ZONING CHANGE FROM C-4 TO C-4 SPECIFIC USE ZONING FOR MINI WAREHOUSES ON 3.07 ACRES LOCATED 319 Regular City Council Meeting May 28, 1998 Page 320 IN SECTION 5, BLOCK E, LUBBOCK, TEXAS; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. Mayor Pro Tern Cooke opened the public hearing at 11:28 a.m. Bernie Gradel of Hugh Reed and Associates appeared on behalf of Eddie Bell to present the zone change. No one appeared in opposition. Mayor Pro Tem Cooke closed the hearing at 11:29 a.m. The proposal is for a mini -storage facility. Adjacent land uses: North - Loop 289 South - commercial (vacant) East - C4 - vacant West - Sims Trailers The request is consistent with the Comprehensive Land Use Plan. Review of proposed mini -warehouse projects traditionally has focused on the appearance of the project. The site plan indicates a ten -foot private property strip of landscape area, except for the drive, on the street perimeter of the project (Loop 289 and Ave P). In addition, a block column and ornamental iron fence is proposed along Avenue P. Chain link fencing will be used on the interior lot lines. The proposal meets the basic guidelines of the zoning code and the project should have no effect on the thoroughfare system. The Planning and Zoning Commission recommended approval of the request. The staff supports the recommendation of the Planning and Zoning Commission. Motion was made by Councilmember Nelson, seconded by Councilmember McDougal to pass on first reading Ordinance No. 10074 as recommended by staff. Motion carried: 6 Yeas, 0 Nays. TRANSPORTATION SERVICES (35.) Consider Ordinance No. 10075 amending the Lubbock Code of Ordinances, Chapter 16, Motor Vehicle and Traffic, by adding a Resident Parking Only Pilot Program (first reading). ORDINANCE NO. 10075 AN ORDINANCE AMENDING CHAPTER 16, MOTOR VEHICLES AND TRAFFIC, OF THE LUBBOCK CITY CODE, AS AMENDED, BY ADDING A NEW ARTICLE VII, ENTITLED "RESIDENT PARKING ONLY PROGRAM"; DEFINING TERMS; PROVIDING FOR THE ESTABLISHMENT OF RESIDENT PARKING ONLY ZONES WITHIN A CERTAIN PORTION OF THE CITY AS A TEST PROGRAM TO ESTABLISH THE EFFECTIVENESS OF SUCH A PROGRAM; PROVIDING APPLICATION, ELIGIBILITY, FEE, AND OTHER REQUIREMENTS FOR A RESIDENT PARKING ONLY PERMIT, GUEST PASSES AND TEMPORARY PASSES; PROVIDING FOR DISCONTINUANCE OF SUCH ZONES; CREATING CRIMINAL OFFENSES; PROVIDING FOR REVOCATION OF A RESIDENT PARKING ONLY PERMIT OR PASSES; PROVIDING AN ADMINISTRATIVE APPEAL PROCESS; PROVIDING FOR TOWING OF UNAUTHORIZED VEHICLES; PROVIDING A PENALTY; PROVIDING A SAVING CLAUSE; AND PROVIDING FOR PUBLICATION. 320 Regular City Council Meeting May 28, 1998 Page 321 This project began as an idea presented to the Traffic Engineering Department by several citizens, including Councilman Ince, and requested by the U.N.I.T. neighborhood association over two years ago. Staff have investigated and researched this idea by evaluating programs in existence throughout the United States. Similar programs exist in Austin, Texas; Dallas, Texas; Albuquerque, New Mexico; Phoenix, Arizona; Eugene, Oregon; Gainesville, Florida; and Madison, Wisconsin. Between 500-800 parking violations citations are issued per month during school in the U.N.I.T. (University, Nineteenth, Indiana, Thirty- fourth) Neighborhood. Approximately 500 cars are parked between 19th Street and 24th Street from University Avenue to Indiana Avenue during a normal school (Texas Tech) weekday morning. During the last two years, the Traffic Engineering Department has fielded approximately 62 requests for parking control modifications citywide. Parking modifications construction cost the City of Lubbock approximately $12,400 for this time period. The Traffic Engineering Department has filled 10 requests in U.N.I.T. area alone. Staff has met with both the U.N.I.T. Neighborhood Association and its board in the last five months and they endorse this program. Texas Tech administration has been contacted and they are supportive of this effort. L.I.S.D. has expressed concern that this program may require the district to purchase additional off-street parking. As a result, staff have requested this be a Pilot Program restricted to the U.N.I.T. Neighborhood from Indiana to University and 19th Street to the alley between 24th and 25th Street. This location will address the majority of the problem with Texas Tech students but will not impact LISD. LUBBOCK'S PILOT PLAN ♦ A citizen calls requesting this program (within the limited geographic area). ♦ A petition is sent to the requestee with an informational brochure. ♦ The completed petition is signed by the residents who own or occupy 60% of the linear footage of the street block requesting the installation of the "Resident Parking Only". ♦ A determination by Traffic Engineering of any special traffic needs for existing restrictions. ♦ Payment by residents of an application fee ($50) and sign fabrication and installation costs ($52 per sign/typically 4-6 signs) by the applicant(s). ♦ Installation of the Resident Parking Permit signs. ♦ Individual buys permit costing $5 per vehicle per year. ♦ The Parking Permit will be valid for one year beginning August 1 and ending July 31 of the following year. 321 Regular City Council Meeting May 28, 1998 Page 322 ♦ Marked service and delivery vehicles while parked for the purpose of providing service or delivery in the area are exempt. ♦ A lost, stolen or destroyed permit may be replaced for a $5 fee. ♦ One permanent guest pass will be issued for each vehicle permit purchased, up to a limit of three guest passes per residence. ♦ Temporary passes are available to accommodate large gatherings within the residential parking only zone. ♦ To remove this program, a petition must be signed by the residents who own or occupy 60 % of the linear footage of the numerical street block requesting the removal of the "Resident Parking Only" signage and designated zone. All costs included in this program are to cover material and administrative costs. Traffic Engineering will administer this program with current staff. The Police Department has evaluated the program and will enforce the parking restrictions with no additional cost. If approved the Traffic Engineering Department will present the program at the U.N.I.T. Neighborhood Association at their May 30th meeting. This program would start effective August 1, 1998. Jere Hart, City Traffic Engineer, presented staff comments. The Traffic Engineering Department and the Citizens Traffic Commission at its April meeting recommended approval of the first reading of this ordinance. Motion was made by Councilmember Nelson, seconded by — Councilmember McDougal to pass on first reading Ordinance No. 10075 as recommended by staff. Motion carried: 5 Yeas, 0 Nays. Councilmember Hernandez had stepped away from the dais. (36.) Consider Resolution No. 5875 renaming the historic Ft. Worth and Denver Depot to the "Buddy Holly Center". RESOLUTION NO. 5875 WHEREAS, the City of Lubbock owns the Historic Fort Worth and Denver Depot and intends to use the site as the location to house and display a wide variety of visual arts exhibitions, educational programs and outreach initiatives, special events, and the presentation of collections and artifacts relevant to the lives of West Texas musicians and songwriters; and WHEREAS, one of the principal collections will be the City of Lubbock's Buddy Holly memorabilia; and WHEREAS, the Culture and Arts Commission has studied the issue of renaming the Historic Fort Worth and Denver Depot and surveyed local citizens for potential names; and WHEREAS, the Culture and Arts Commission recommends that the City Council of the City of Lubbock rename the Historic Fort Worth and Denver Depot to the Buddy Holly Center; and WHEREAS, the City Council deems it to be in the best interest of the citizens of the City of Lubbock to rename the Historic Fort Worth and Denver Depot to the Buddy Holly Center, NOW THEREFORE: 322 Regular City Council Meeting May 28, 1998 Page 323 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a name change for the Historic Fort Worth and Denver Depot to the Buddy Holly Center Passed by City Council this 28th day of May, 1998. is/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Tommy Gonzalez Tommy Gonzalez, Director of Civic Services APPROVED AS TO FORM: /s/ William de Haas William de Haas, Municipal Contracts Attorney Scheduled to open in September 1999, the Depot will house a wide variety of visual arts exhibitions, educational programs and outreach initiatives, special events, and the presentation of collections and artifacts relevant to the lives of West Texas musicians and songwriters. One of the principal collections will be the City of Lubbock's Buddy Holly memorabilia. Programs for the facility are in the developmental stages and will continue to grow to take advantage of future opportunities. The name of the facility must encompass the unique character of each of the programs that will be featured there without being too long or confusing. Possible names considered have included "The Depot Museum and Arts Center" and "The Buddy Holly Music Museum and Depot Arts Center". The Culture and Arts Commission recently asked a group of citizens to review programs that would be offered at the site and develop recommendations for a name that would allow for flexibility and growth. Randy Christian, Don Caldwell, Nancy Gray, Phil Price, and Kerry Sessions recommended to the Culture and Arts Commission that the Depot be renamed to "The Buddy Holly Center" to reflect its changing and expanding functions. Their recommendation is supported by a number of reasons including: • The name arrangement allows for flexibility and growth; • It allows the appeal of Buddy Holly's name to become the umbrella while increasing the status of the other named exhibits, events and programs; • It eliminates the "shrine" aspect of using Buddy Holly's name without taking away the positive appeal; 323 Regular City Council Meeting May 28, 1998 Page 324 • It allows the promotion of individual exhibits, events and programs; • The level of emphasis on an event can be increased by inverting the order and identifying the Buddy Holly Center as the locator (i.e. West Texas Music Museum in the Buddy Holly Center; Lubbock Fine Arts in the Buddy Holly Center; or Depot Courtyard Jazz Festival at the Buddy Holly Center). Jim Bertram, Director of Strategic Planning, introduced David Langston, Chair of the Lubbock Culture and Arts Commission, who presented comments on the name change. The Culture and Arts Commission recommended that the Lubbock City Council officially rename the Depot to the Buddy Holly Center. Staff concurs with this recommendation. Motion was made by Councilmember Ince, seconded by Councilmember McDougal to pass Resolution No. 5875 as recommended by staff. Motion carried: 5 Yeas, 0 Nays. Councilmember Hernandez had stepped away from the dais. (37.) Review and discuss proposed amendment to Council rules. This resolution will amend the current City of Lubbock Policies and Procedures Manual regarding placement of items on Council Agenda. If adopted, this resolution will amend the City of Lubbock Rules, Order of Business, Policies and Procedures (III. Meetings: 11. Agenda: d. Placing an Item on Agenda (3) Council member). Under the amended rule, the item in the manual will read: "Any members of Council must, before the agenda deadline (5 p.m., Wednesday of the week preceding the Council meeting), make a request in writing seconded by another member that an item be placed on the agenda. The City Manager shall be notified of the request and provide staff research support when requested to do so." In the current manual, this item reads: "Any member of Council may, before the agenda deadline (5 p.m. Thursday), request that an item be placed on the agenda. The City Manager shall be notified of the request and provide staff research support when requested to do so. " Because this item involves a change of Council rules, the item must be introduced at one Council meeting and then a vote taken at a separate meeting. This item was requested by City Council. After discussion, it was decided to forward this item to the June 11 Council meeting and consider the resolution at that time. (38.) Consider Resolution No. 5877 designating Mayor Pro Tempore. RESOLUTION NO. 5877 WHEREAS, the City Council of the City of Lubbock is required to elect a mayor pro tem from among its membership pursuant to Chapter 1, Article IX, Section 12 of the Charter of the City of Lubbock; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: 324 Regular City Council Meeting May 28, 1998 Page 325 THAT Max L. Ince is elected mayor pro tem of the Lubbock City Council until such time as a successor may be elected and qualified. Passed by City Council this 28th day of May, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney The members of the City Council are required by Chapter 1, Article IX, Section 12 of the City Charter to elect a Mayor Pro Tempore from among the Council members at the first regular meeting of the City Council after newly elected members have qualified and taken their seats on the City Council following a regular municipal election. The canvass of the returns and declaration of the results was accomplished, and the newly elected officials were seated May 14, 1998. Motion was made by Councilmember McDougal, seconded by Councilmember Hernandez to nominate Councilmember Max Ince as Mayor Pro Tem. Motion carried: 6 Yeas, 0 Nays. Councilmember Nelson recognized Councilmember Cooke for his service as Mayor Pro Tem. Newly elected Mayor Pro Tem Ince then presided at the remainder of the meeting. (39.) Consider Resolution No. 5878 for City Council to make two appointments to the Transportation Policy Committee for the Lubbock Metropolitan Planning Organization. RESOLUTION NO. 5878 WHEREAS, the Bylaws and Operating Procedures of the Lubbock Metropolitan Planning Organization provide that the Transportation Policy Committee will include in addition to the City Manager, two representatives from the City of Lubbock, at least one of whom must be an elected official; and WHEREAS, the City Council of the City of Lubbock, desires to appoint two voting members to represent the City of Lubbock; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK, TEXAS: Section 1. THAT Max L. Ince, an elected official of the City of Lubbock, is hereby appointed to the Transportation Policy Committee of the Lubbock Metropolitan Planning Organization; and Section 2. THAT Randy Neugebauer, is hereby appointed to the Transportation Policy Committee of the Lubbock Metropolitan Planning Organization. 325 Regular City Council Meeting May 28, 1998 Page 326 Passed by City Council this 28th day of May, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Bob Cass Bob Cass, City Manager APPROVED AS TO FORM: /s/ Linda L. Chamales Linda L. Chamales, Supervising Attorney/Office Practice The Lubbock Metropolitan Planning Organization was established to work in conjunction with the City of Lubbock, Lubbock County and the Texas Department of Transportation to develop a coordinated, consistent road system. The Transportation Policy Committee (TPC) is the policy making group, approving transportation plans and programs that involve federal funding issues. The Federal requirements do not require elected officials to serve on the Committee, yet they recommended that local decision -makers be included in Committee membership. Current members are Councilman Ince and former Councilman Neugebauer. The amended bylaws approved by the Transportation Policy Committee on May 26, 1998 call for "Two representatives of the City of Lubbock (including at least one Elected Official) — appointed by the City Council". The Transportation Policy Committee requested the City of Lubbock City Council appoint two members of the Transportation Policy Committee to represent the City of Lubbock, at least one of whom is an elected official. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to pass Resolution No. 5878 and appoint Max Ince and Randy Neugebauer to the Transportation Policy Committee. Motion carried: 6 Yeas, 0 Nays. (40.) Consider two appointments to the METTS, Inc. Board of Directors. This legal entity has two board members who have resigned. Danny Williams was appointed in July 1996 to fill an unexpired term, and was reappointed to a full term that expires in October 2000. He represented the hotel/motel industry on the METTS Board, as he was the manager of the Holiday Inn Civic Center. Mr. Williams has resigned from this board due to being transferred to Denver. His letter of resignation is attached. Marc McDougal was appointed in October 1997 to fill an unexpired three-year term. As CEO and Vice President of McDougal Properties, he represented the real estate investment and development industry on the Board. Due to being recently elected to the Lubbock 326 Regular City Council Meeting May 28, 1998 Page 327 City Council, Mr. McDougal resigns from the METTS Board of Directors. A copy of his letter of resignation is attached. A current roster is attached for your reference. The Appointments Advisory Board recommended the following: Scott Malouf: Retail merchant/ Malouf's; Board of Directors Chamber of Commerce; CEO Roundtable/ Texas Tech Eddie Owens: Director, Community Relations/ St. Mary Hospital; Leadership Lubbock Steering Committee; Lubbock Center Advisory Board/ Wayland Baptist University Robin Richard: Owner/R. Richard Communications; former work with Visitors Convention Bureau and Tourism; professional speaker Troy Schiermeyer: Financial consultant; economic and money management experience The Lubbock Hotel Motel Association recommended Jason Dixon because he is a member of that association which represents the industry, his finance background would be an asset to METTS, and he is General Manager of property in the Civic Center area. Mr. Dixon has been in Lubbock for approximately three years. A copy of his Request for Service form is attached. The METTS Board submitted their recommendations, which were included in Council backup. Motion was made by Councilmember Nelson, seconded by Councilmember Cooke to appoint Jason Dixon and Helmut Weirzba to the METTS, Inc. Board of Directors. Motion carried: 6 Yeas, 0 Nays. CITIZEN COMMENTS Three citizens expressed comments to the Council. They were: Richard H. King Michael T. Martin David Delamore 12:03 P. M. COUNCIL RECESSED TO EXECUTIVE SESSION 1:04 P. M. COUNCIL RECONVENED 327 Regular City Council Meeting May 28, 1998 Page 328 1:05 P. M. COUNCIL ADJOURNED There being no further business to come before Council, Councilmember Cooke made a motion to adjourn; Councilmember Nelson seconded the motion. Motion carried: 4 Yeas, 0 Nays. Councilmembers Hernandez and Patterson were not present when Council reconvened. WINDY SITTqN, MAYOR ATTEST: /4" 10\1X-1V Kaj Darnell, City Secretary Read and approved this 1.� day of , 1998. WINDY SITTON, MAYOR ATTEST: Kayth' arnell, Crty ecretary 328