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HomeMy WebLinkAboutMinutes - City Council - Regular - 12/14/2000CITY OF LUBBOCK REGULAR CITY COUNCIL MEETING December 14, 2000 7:30 A. M. The City Council of the City of Lubbock, Texas met in regular session on the 14th day of December, 2000, in the City Council Chambers, first floor, City Hall, 1625 13th Street, Lubbock, Texas at 7:30 A. M. 7:35 A. M. CITY COUNCIL CONVENED City Council Chambers, 1625 13th Street, Lubbock, Texas Present: Mayor Windy Sitton, Mayor Pro Tem Alex "Ty" Cooke, Councilmember Victor Hernandez, Councilmember Marc McDougal, Councilmember Frank Morrison, Councilmember David Nelson, Councilmember T.J. Patterson CITIZEN COMMENTS Five citizens expressed comments to the Council. They were: Vance Scoggin Dr. Neale J. Pearson Gerald Harris Ron Wood (L. I. S. D.) Paula Finney (L. I. S. D.) R. C. Taylor Bill Guy (Energas) EXECUTIVE SESSION Mayor Sitton stated the Council would hold an executive session in accordance with the V.T.C.A. Government Code, Section 551 to discuss personnel matters (City Manager); to deliberate, vote and take final action on electric rates of Lubbock Power and Light (Electric Utilities); pending or contemplated litigation (Police Department; Water Utilities); personnel matters regarding duties, responsibilities, and/or appointments (Boards and Commissions). 8:18 A. M. CITY COUNCIL RECESSED TO EXECUTIVE SESSION City Council/City Manager's Conference Room All councilmembers were present. ( 1.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.074(a)(1) to discuss personnel matters (City Manager). ( 2.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.086 to deliberate, vote and take final action on electric rates of Lubbock Power and Light (Electric Utilities) ( 3.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.071(1)(A) to discuss pending or contemplated litigation (Police Department; Water Utilities). ( 4.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.074(a)(1) to discuss personnel matters regarding duties, responsibilities, and/or appointments to: City Council Meeting December 14, 2000 Page 412 Appointments Advisory Board Building Board of Appeals Culture and Arts Commission Board of Health Keep Lubbock Beautiful Advisory Committee Permit and License Appeal Board 9:20 A. M. CITY COUNCIL WORK SESSION CONVENED Work Session moved from Committee Room 103 to City Council Chambers due to the large number of people in attendance. All councilmembers were present. (5.) Presentation regarding relocation of the voting place for Voting Precinct No. 23 from Monterey High School to Lubbock View Christian Church, Lubbock County's voting place. Kaythie Darnell, City Secretary and Don Vandiver, City Attorney (10 minutes). The physical perimeters of Precinct #23 are as follows: North: 34' Street South: 50' Street East: Gary Avenue West: Knoxville Avenue Precinct #23 1990 demographics revealed that 50 percent of the voters are over age 50 with 10 percent of the population being minority. Within the perimeters of Precinct #23 there are only two public buildings: Monterey High School and Fire Station #8. The Fire Chief has noted that his recommendation is not to utilize the Fire Station as an election day polling place. For some ten years, the City and County election officials and voters have complained about Monterey High School being the election day polling place for Precinct #23. The complaints became so intense that Lubbock County chose to move the polling place for Precinct #23 to Lubbock View Christian Church in November 1996. The Precinct #23 polling place complaints have continued to be conveyed to the City Secretary's office. An additional complaint is the voters' confusion as to the election being a City or County election and the respective election day polling place. Ongoing complaints included the lack of parking and the movement of the actual polling place inside Monterey High School. A petition of 125 names was submitted to the City Secretary's office in May 2000 to request the relocation of the City of Lubbock's Precinct #23 election day polling place to Lubbock View Christian Church's fellowship hall. The City of Lubbock's election day is a Saturday versus Lubbock County's Tuesday election day. In May 1998, there were five regional events scheduled at Monterey High School. In May 2000, there was the BCI Basketball Tournament and a regional recital that reserved the Auditorium and Library with several 100 participants moving back and forth from the Library to the Auditorium. Teri Navrkal, Vice Principal of Student Activities, stated that it becomes increasingly more and more difficult to schedule for the City of Lubbock elections. Ms. Navrkal continued to state that it is not unusual to have three to five regional events during the month of May of any given year. 412 City Council Meeting December 14, 2000 Page 413 For the General Election in May 2000, the City erected "Reserved Parking" signage; however, these signs were most often ignored by those parking. The polling place was located at a northeast entrance that was accessible by only the main entrance, which had to be unlocked. The Secretary of State was notified by the City Attorney's Office to request an opinion as to moving the election day polling place away from Monterey High School. The Secretary of State advised that the governing authority has the right to move the polling place site if the polling place is deemed to be unsuitable for use as a polling place. With the lack of parking at Monterey High School and the danger of impeding emergency vehicles at the Fire Station, the authority could view those public buildings unsuitable for use as polling places. The City of Lubbock currently utilizes three church affiliated facilities for election day polling places: Broadview Baptist Church's standalone Fellowship Hall Lakeridge Methodist Church's standalone Family Ministries Building Lubbock Christian University's Administration Building The City of Lubbock and Lubbock County have four other differing election day polling places: Precinct #49: City of Lubbock: Lubbock County: Precinct #50: City of Lubbock: Lubbock County: Precinct #104, 111, 112: City of Lubbock: Lubbock County: Precinct #109 : City of Lubbock: Lubbock County: Rush Elementary School Texas Tech University Roscoe Wilson Elementary Texas Tech University Frenship Crestview Elementary County Building Honey Elementary School All Saints Episcopal School This proposed change was received favorably by Lubbock's Hispanic Agenda Organization on December 4, 2000. If approved by City Council, the proposed change from Monterey High School to Lubbock View Christian Church's Fellowship Hall could go into effect with the next election with the submission to the U.S. Justice Department pursuant to the Voting Rights Act of 1965. ( 6.) Presentation by the Stop Tobacco In Restaurants (STIR) Campaign and the Smokeless Lubbock Coalition on the health effects of secondhand smoke with a request that the City Council modify the current smoking ordinance to ban smoking in public places. Amit Bushan (30 minutes) Six speakers appeared before Council, including Amit Bushan representing the STIR Campaign, Dr. Donna Bacchi-Smith; Dr. Gerald Woolam provided a medical perspective, 10 minute video of local community people expressing their individual concerns; Gary Danhof, a representative from the local restaurant industry; W.R. Collier as 413 City Council Meeting December 14, 2000 Page 414 President of American State Bank; and Rose Chase representing the Smokeless Lubbock Coalition. In the United States, tobacco use is the leading cause of preventable death, and exposure to environmental tobacco smoke (ETS) is a preventable cause of significant illness and death among nonsmokers. ETS is commonly referred to as second-hand smoke and is a mixture of the smoke given off by the burning end of a cigarette, pipe, or cigar, and the smoke exhaled from the lungs of smokers. In a recent Morbidity and Mortality Weekly Report dated November 3, 2000, the Centers for Disease Control and Prevention states that tobacco use in the United States causes approximately 430,000 deaths each year, including an estimated 3,000 deaths from lung cancer among nonsmokers exposed to environmental tobacco smoke (ETS). In addition, an estimated 62,000 coronary heart disease deaths occur annually among nonsmokers exposed to ETS. The detrimental health effects of exposure to ETS are well documented and include, in addition to lung cancer and coronary heart disease among adults, low birth weight and sudden infant death syndrome from exposure during and after pregnancy and asthma, bronchitis, and pneumonia in children. Momentum to regulate public smoking began to increase in 1990 when the Environmental Protection Agency released its publication draft Risk Assessment on Environmental Tobacco Smoke (ETS), classifying ETS as a Group A carcinogen that can cause lung cancer in nonsmokers. Government and private business policies that limit smoking in public workplaces have become increasingly common and restrictive. In 1999, laws restricting smoking in government work sites were in effect in 43 states. On July 14, 2000, the Association of State and Territorial Health Officials (ASTHO), National Association of County and City Health Officials (NACCHO), and the National Association of Local Boards of Health (NALBOH) issued a joint policy statement on Tobacco Use Prevention and Control. Policy #8 of the jointly supported 14-policy document favors the elimination of exposure to secondhand smoke, particularly in places where children would be exposed, in workplaces and indoor public areas, and in all government facilities and vehicles. ASTHO represented the chief officers of the state and territorial public health agencies. NACCHO is a nonprofit membership organization serving all of the nearly 3,000 local public health agencies nationwide in cities, counties, townships, and districts. NALBOH represented the interests of local boards of health and assists them in assuring the health of their communities. There are approximately 800 food establishments in the City of Lubbock. Approximately 90 restaurants in Lubbock are smoke -free establishments. The City of Lubbock Smoking Ordinance was passed in October 1987 and later modified in November 1995. The Council did not adopt recommended proposed changes by the Board of Health addressing environmental tobacco smoke in 1995. Since there is a multitude of issues involved with this work session item, considerable back-up information was forwarded to the Mayor and City Council in November 2000. Given that tobacco use is the largest preventable cause of death in the United States, reducing tobacco use and ETS exposure should be relevant to most communities. In selecting and implementing interventions, communities should strive to develop a comprehensive strategy to reduce exposure to ETS, reduce initiation, and increase 414 City Council Meeting December 14, 2000 Page 415 cessation. Increasing tobacco -use cessation, for example, will reduce daily tobacco consumption for some tobacco users and help others quit entirely. Staff recommended that the Council consider directing the Lubbock Board of Health to work with the STIR Campaign and Smokeless Coalition groups and/or any other affected groups to examine the issue of ETS, hold any necessary public hearings, develop proposed changes to the Tobacco Ordinance, and report back to the Council. 11:09 A. M. WORK SESSION RECESSED 11:25 A. M. CITY COUNCIL REGULAR MEETING RECONVENED City Council Chambers Present: Mayor Windy Sitton, Mayor Pro Tem Alex "Ty" Cooke, Councilmember Victor Hernandez, Councilmember Marc McDougal, Councilmember Frank Morrison, Councilmember David Nelson, Bob Cass, City Manager; Anita Burgess, City Attorney; and Becky Garza, Assistant City Secretary Absent: Councilmember T.J. Patterson Mayor Sitton called the meeting to order at 11:25 A. M. ( 7.) Rev. Reymundo Almarez, Templo Emmanuel Assembly of God gave the invocation. (8.) Pledge of Allegiance was given in unison by those in the City Council Chambers. BOARD APPOINTMENTS RECOGNITION Arts Alliance Inc., Grants Review Committee Receiving: Leslie Cox Planning and Zoning Commission Receiving: Eddie Williams The next items considered were Items No. 24 and 25. CITIZEN APPEARANCES ( 9.) Presentation of the Legendary Service Star Award for November and December. The Legendary Service Star award recognized an employee or team that has exhibited exemplary customer service. Jane Stuart, Librarian at Mahon Library and Don Vandiver, City Attorney were recognized. Presentation of award by City Manager. TOP TEN LIST Councilmember David Nelson gave his Top Ten List of Positive Things About Lubbock No. 10 is Less is More. People from larger metropolitan cities are delighted to find that our city has a lot "less" to offer: less violent crime, less humidity, less traffic congestion, less overcast days, less hectic pace, less lines in restaurants, less drive time and gas expense, and most 415 City Council Meeting December 14, 2000 Page 416 of all, a lost less "unfriendly people"! Let's don't take those qualities of life for granted, and realize that "less" really means "more" in Lubbock. No. 9 is United Spirit Arena. With sell -out crowds of 15,000 people at Tech's basketball games and music concerts, the realization that the United Spirit Arena is truly an entertainment venue of national attractiveness and uniqueness should be apparent. I wonder how many thousands of people have come to Lubbock, spent the night in our hotels, and spent money at our local restaurants and retail stores to participate in or enjoy an event at the USA? It's already paying big economic development and entertainment dividends. No. 8 is Barometer of the Nation. George Bush (Daddy Prez) said it best during the 1991 national economy respite - "I just talked to a friend of mine in Lubbock (Bob Blake), and he says everything is going just fine." No need to worry. It turned out that the economy was just recharging its batteries for a few months and continued on its almost 20- year, unprecedented continuous expansion. Because of where we're located, what we do, and who we are, Lubbock is a microcosm of the country. As the Peoria of the Plains, Lubbock truly is the barometer of the nation. No. 7 is Broadway Shows. Those of you who have been fortunate enough to see some of Lubbock's Broadway shows over the last few years have been impressed and well -entertained with such outstanding touring productions as last week's Beauty and the Beast, Annie, FootLoose and Les Miserables. Upcoming shows include GodSpell and Red, White and Tuna. Get your tickets early through Select -A -Seat. No. 6 is Out of our Way. One thing remains the same in Lubbock - the hospitality and friendliness of the people. We will go "out of our way" to welcome a visitor, lend a helping hand and do what we need to do to get Lubbock on the move and keep Lubbock on the move. I have one thing to say to the cities that are rated ahead of us from the standpoint of economic development: You'd better move out of our way, because the friendly, energetic people of Lubbock will see to it that Lubbock becomes the best city in the U.S. to live and work. No. 5 is Concerts in the Parks. Every fall, nature provides us free admission to an outdoor show that rivals our spectacular sunsets. Lubbock's essential playa lakes system and city parks play host to thousands of migratory Canadian geese. What was designed for humans also provides a natural refuge for these beautiful creatures. Visit your city park and listen to and watch these soothing concerts of nature. No. 4 is Kilowatt Choice. There's something to be said for competition between electric utilities: it's good for the consumer. Let's carefully maintain its future. No. 3 is Yearning to Flourish. Simply surviving, maintaining the status quo, or replacing lost jobs is not enough for Lubbock. We want to flourish in economic opportunities, educational and technological advances and quality of life. We strive for excellence here in Lubbock, nothing less. Your City Council is committed to that standard, and we know that you stand by us in that regard. No. 2 is Eclectic Tastebuds. Who says chicken -fried unidentified is the extent of Lubbock's restaurant fare? Folks who dine in Lubbock can choose from more fine restaurants per capita than "you can shake a stick City Council Meeting December 14, 2000 Page 417 at." Thai food? We've got it. French cuisine? We've got that, too. Big juicy steak? Bring it on. The fact that Lubbock was the first city in the nation to build a Burger King next door to a McDonald's says something about restaurant marketing opportunities here. No. 1 is Stirring Creative Juices. Lubbock is a spring -board of artistic creativity. We are all aware of Lubbock's contribution to the Dixie Chicks - Natalie Maines. However, we can also lay claim to such talents as Walt McDonald, who is Poet Laureate of Texas, nationally acclaimed sculptor Glenna Goodacre, and dozens of singers, songwriters, authors, artists, and actors. Lubbock is artistically known for stirring up a lot more than just dirt devils. CONSENT AGENDA (Items No. 10-23) Motion was made by Councilmember McDougal, seconded by Councilmember Nelson to approve Items 10-23 on consent agenda as recommended by staff. Motion carried: 6 Yeas, 0 Nays. (10.) Approval of the minutes of the Regular City Council Meetings of November 27, 2000 and December 4, 2000. (11.) Resolution No. 2000-RO440 approving and authorizing publication of Notice of Intent to Issue and Notice of Sale of $2,770,000 Tax & Solid Waste System Revenue Certificates of Obligation, Series 2001. RESOLUTION NO. 2000-RO440 A RESOLUTION approving and authorizing publication of (i) notice of intention to issue certificates of obligation and (ii) notice of sale with respect to such certificates of obligation. WHEREAS, the City Council of the City of Lubbock, Texas, has determined that certificates of obligation should be issued in accordance with the provisions of V.T.C.A., Local Government Code, Subchapter C of Chapter 271, for the purpose of paying contractual obligations to be incurred for (i) the construction of public works, to wit: the closure of a municipal landfill, and (ii) professional services rendered in connection with such project and the financing thereof; and WHEREAS, prior to the issuance of said certificates of obligation, this Council is required to give notice of its intention to issue the same in the manner and time provided by law and deems it appropriate to publish a notice of sale with respect to such certificates of obligation; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK, TEXAS: SECTION 1: The City Secretary is hereby authorized and directed to cause notice to be published of this Council's intention to issue certificates of obligation in the principal amount not to exceed $2,770,000 for the purpose of paying contractual obligations to be incurred for (i) the construction of public works, to wit: the closure of a municipal landfill, and (ii) professional services rendered in connection with such project and the financing thereof, such certificates to be payable from ad valorem taxes and a lien on and pledge of net revenues of the City's Solid Waste Disposal System. The notice hereby approved and authorized to be given shall read substantially in the form and content of Exhibit A hereto attached and incorporated herein by reference as a part of this resolution for all purposes, and such notice shall be published in a newspaper of general circulation in the City, once a week for two consecutive weeks, the date of the first publication to be at least fifteen (15) days prior to the date stated 417 City Council Meeting December 14, 2000 Page 418 therein for the passage of the ordinance authorizing the issuance of the certificates of obligation. SECTION 2: The City Secretary is hereby authorized and directed to cause a notice of sale relating to the sale of certificates of obligation to be published once a week for a period of thirty (30) days; such notice of sale to read substantially in the form and content of Exhibit B hereto attached and incorporated herein by reference as a part of this resolution for all purposes. PASSED AND APPROVED, this December 14, 2000. CITY OF LUBBOCK, TEXAS /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary A copy of Exhibit "A" and Exhibit "B" are filed with Resolution No. 2000-R0440. The proceeds from the sale of this bond issuance will be used for the construction and implementation of closure plan for Cell IV Landfill #69 in accordance with permit conditions, state and federal regulations and to pay costs associated with issuance of these bonds. As this action is the first necessary step to proceed with a bond issuance, staff recommended passage of these resolutions. Pricing date is set for February 6, 2001. (12.) Resolution No. 2000-RO441 approving and authorizing publication of Notice of Sale of $9,100,000 General Obligation Bonds, Series 2001. RESOLUTION NO. 2000-RO441 A RESOLUTION approving and authorizing publication of notice of sale with respect to general obligation bonds. WHEREAS, the City Council of the City of Lubbock, Texas, has determined to issue general obligation bonds in the principal amount of $9,100,000 and, in connection therewith, the sale of such bonds is to be advertised in a newspaper once a week for a period of 30 days; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK, TEXAS: The City Secretary is hereby authorized and directed to cause a notice of sale relating to the sale of general obligation bonds to be published once a week for a period of thirty (30) days; such notice of sale to read substantially in the form and content of Exhibit A hereto attached and incorporated herein by reference as a part of this resolution for all purposes. OF:j City Council Meeting December 14, 2000 Page 419 PASSED AND APPROVED, this December 14, 2000. CITY OF LUBBOCK, TEXAS /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary A copy of Exhibit "A" is filed with Resolution No. 2000-R0441. This bond issuance represents the second installment of an expected series of five bond issuances to incur debt in increments not expected to increase the tax rate. The available capacity is estimated at $9,100,000. The Droiects tentatively scheduled to he. fended inrinde the fnllmminQ- Parks Amount to be funded Total Project Cost McAlister Park development $539,306 $1,159,218 Mackenzie Park Amphitheater $1,560,000 $1, 850,000 Horizon West Wind Park development $277,400 $698,000 Airport land ac uisition-Sk view $648,294 $950,000 Parks subtotal $3,025,000 $3,025,000 represents 20.5 % of the Parks Projects total bond authorization for the five-venr narind Streets Amount to be funded Total Project Cost Various state/federal match $1,306,894 $4,743,107 50th Street/Slide/Loop 289 $1,600,000 $3,037,000 Milwaukee Avenue: 4" to 34th Streets $350,000 $1,860,000 Curb rams $375,000 $2,017,000 Drainage improvements $513,106 $1,136,000 Frankford: 82nd Street to 98" Street $100,000 $2,776,000 98th Street: Frankford Ave. to Slide Rd. $100,000 $3,765,000 Frankford Ave. @ 19th St. intersection $190,000 $390,000 North University enhancement $500,000 $500,000 Dip reconstruction $300,000 $500,000 Streets subtotal $5,335,000 $5,335,000 represented 3 1. 1% of the total bond authorization for Streets Droiects. Traffic Amount to be funded Total Project Cost Computer System design $690,000 $4,612,925 Traffic Signal new locations $50,000 $485,000 Traffic subtotal $740,000 419 City Council Meeting December 14, 2000 Page 420 $740,000 represented 22.5 % of the total bond authorization for Traffic Control. Any excess bond proceeds and all interest on unexpended bond proceeds will be reserved and allocated only to other qualifying bond projects as approved by City Council. Cost of issuance is budgeted to be paid by debt service fund. As this action is the first necessary step to proceed with a bond issuance, staff recommended passage of these resolutions. Pricing date is set for February 6, 2001. (13.) Resolution No. 2000-RO442 authorizing the Mayor to approve the name candidates for twenty-four Parks and Recreation facilities. RESOLUTION NO. 2000-RO442 WHEREAS, a Park Naming Committee, a sub -committee of the Parks and Recreation Board, was formed in August 1999 consisting of Phyllis Jones, Chair; Olga Aguero; Bobbe Crawford; and J.R. Morales; and WHEREAS, Section 2-259 of the Code of Ordinances of the City of Lubbock requires the Parks and Recreation Board to submit recommendations to the City Council with regard to the naming of park facilities; and WHEREAS, the Parks Naming Committee set the following criteria for the candidates: 1. The person can be deceased or living. 2. The person will have made a significant contribution to the community (land, time, money, programs, etc.) 3. The name should have regional or cultural significance. 4. The name should be important to community. 5. The park could be named after the subdivision in which it is located and a lake could be named after a Park that it is adjacent to; and WHEREAS, Written nominations were accepted from the public from January 6, 2000 through May 31, 2000; and WHEREAS, Park Board approval of Park Naming Committee recommendations was granted on September 26, 2000, which recommendations were presented to Council on November 7, 2000; WHEREAS, the City Council of the City of Lubbock desires to name the following facilities as set forth below in recognition of the historical significance of this area and, in the case of persons, to honor them for their contributions to the City of Lubbock as set forth below; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the following park facilities are hereby named as indicated below: Facility Canyon Lake 1 Canyon Lake 2 Canyon Lake3 Canyon Lake Canyon Lake 6 Canyon Lake System Park at 83' & Grover Avenue Park at East 66' and Cedar Avenue Name Conquistador Lake Llano Estacado Lake Comancheria Lake Vaquero Lake Dunbar/Historical Lake Jim Bertram Lake System Randy Neugebauer Park Underwood Park 420 City Council Meeting December 14, 2000 Page 421 Park at 17' Street and Kirby Ave. Park at 80'' & Ave. U Park at Auburn Street and North Chicago Ave. Ballfield #5, Mackenzie Park Ballfield #6, Mackenzie Park Ballfield #7, Mackenzie Park Athletic Complex, Mackenzie Park North Ballfield, Mose Hood Park South Ballfield, Mose Hood Park East Softball Field, Lou Stubbs Park West Softball Field, Lou Stubbs Park Model Aircraft Airport (15°i and Inler Ave.) Facilities to be purchased: Park for Westend Neighborhood Park for Chapel Hill Neighborhood Park for Skyview Neighborhood Facilities to be constructed: Four Field Complex at Bill McAlister Park Alex & Verna Cooke Park Jack & Mary Nell Strong Park Richard Lopez Park A. Dale Chapman Field Roy & Anita Bass Field Ray & Lou Diekemper Field Dirk West Athletic Complex Thomas Bragg Field Delwin Jones Field Dr. Heenan Johnson Field David Langston Field Lt. Col. George Andrew Davis, Jr. Field Dr. Armando Duran Park Naomi Reagan Park Gladys Sims Park LaLa & Conrado Cavazos Baseball Complex Resolved by the City Council of the City of Lubbock this 14th day of December, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Tommy Gonzalez Tommy Gonzalez, Assistant City Manager APPROVED AS TO FORM: /s/ Donald G. Vandiver Donald G. Vandiver, Assistant City Attorney Section 2-259 of the Code of Ordinances of the City of Lubbock requires the Parks and Recreation Board to submit recommendations to the City Council with regard to naming of park facilities. A Park Naming Committee, a sub -committee of the Parks and Recreation Board, was formed in August 1999. The sub -committee consists of Phyllis Jones, Chair; Olga Aguero; Bobbe Crawford; and J.R. Morales. The Parks Naming Committee set the following criteria for the candidates: 1. The person can be deceased or living. 2. The person will have made a significant contribution to the community (land, time, money, programs, etc.). 3. The name should have regional or cultural significance. 4. The name should be important to community. 5. The park could be named after the subdivision in which it is located and a lake could be named after an adjacent park. 421 City Council Meeting December 14, 2000 Page 422 Written nominations were accepted from the public from January 6, 2000 through May 31, 2000. The Park Naming Committee matched the nominations to the criteria over a three-month period. Park Board approval of the Park Naming Committee recommendations occurred on September 26, 2000. During the November 7, 2000 Council work session, Phyllis Jones, Chair of the Parks and Recreation Board, presented the recommendations for naming 24 park facilities. Following are the names of the facilities as indicated below: Facility Name Canyon Lake 1 Conquistador Lake Canyon Lake 2 Llano Estacado Lake Canyon Lake 3 Comancheria Lake Canyon Lake 4 Vaquero Lake Canyon Lake 6 Dunbar/Pioneer Lake* Canyon Lake System Jim Bertram Lake System Park at 83' & Grover Avenue Randy Neu ebauer Park Park at East 66`' & Cedar Avenue Underwood Park Park at 17`' Street and Kirby Ave. Alex & Verna Cooke Par Park at 80'' & Ave. U Jack & Mary Nell Strong Park Park at Auburn Street & N. Chicago Ave. Richard Lopez Park Ballfield #5, Mackenzie Park A. Dale Chapman Field Ballfield #6, Mackenzie Park Roy & Anita Bass Field Ballfield #7, Mackenzie Park Ray & Lou Diekem er Field Athletic Complex, Mackenzie Park Dirk West Athletic Complex North Ballfield, Mose Hood Park Thomas Bragg Field South Ballfield, Mose Hood Park Delwin Jones Field East Softball Field, Lou Stubbs Park Dr. Heenan Johnson Field West Softball Field, Lou Stubbs Park David Langston Field Model Aircraft Airport (15' and Inler Ave.) Lt. Col. George Andrew Davis, Jr. Field Park for Westend Neighborhood Dr. Armando Duran Park Park for Chapel Hill Neighborhood Naomi Reagan Park Park for Sk view Neighborhood Gladys Sims Park Four Field Complex, Bill McAlister Park LaLa & Conrado Cavazos Baseball Complex * The Parks and Recreation Board recommended Dunbar/Pioneer Lake for Canyon Lake #6. Following Council discussion during the November 7 Council work session and after meeting with leaders of the Dunbar/Manhatten Heights neighborhood, the Board recommendation for Canyon Lake #6 will be Dunbar/Historical Lake. Staff recommended authorizing the Mayor to approve the name candidates for twenty-four Parks and Recreation facilities. (14.) Resolution No. 2000-RO443 authorizing the Mayor to allow the City of Lubbock to apply for a Texas Recreation and Parks Account Indoor Program Grant for $500,000 to assist the Science Spectrum in completion of "The Brazos River Journey: Texas Alive" exhibit. 422 City Council Meeting December 14, 2000 Page 423 RESOLUTION NO.2000-RO443 WHEREAS, the Science Spectrum is developing a new 8,000 square foot exhibit to be named The Brazos River Journey: Texas Alive; and WHEREAS, the exhibit will feature aquariums, terrariums and hands-on exhibits explaining the importance of the Brazos River to agriculture, industry, boating, swimming and fishing throughout Texas; and WHEREAS, City Council of the City of Lubbock deems it to be in the public interest to assist the Science Spectrum with this project as it will enhance and promote tourism to Lubbock; and WHEREAS, the City Council of the City of Lubbock desires to have the City apply for a Texas Recreation and Parks Account Indoor Recreation Program Grant; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Manager of the City of Lubbock or his designee is hereby authorized and directed to make application for a Texas Recreation and Parks Account Indoor Recreation Program Grant to assist the Science Spectrum in completion of its new exhibit, "The Brazos River Journey: Texas Alive." Resolved by the City Council of the City of Lubbock this 14th day of December, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Tommy Gonzalez Tommy Gonzalez, Assistant City Manager APPROVED AS TO FORM: /s/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney The Science Spectrum has received a $20,000 planning grant from the Texas Parks and Wildlife Department for a new exhibit called The Brazos River Journey: Texas Alive. This 8,000 square foot exhibit will promote the importance of the Brazos River and its capability to provide water for agriculture, industry, boating, swimming and fishing throughout Texas. The exhibit, scheduled for installation by the spring of 2002, will feature aquariums, terrariums and hands-on exhibits providing a unique learning experience. In addition to the planning grant, the Science Spectrum has already raised $60,000 from individuals and foundations. The U.S. Department of Housing and Urban Development has also awarded $1.1 million for this project. The total cost of the exhibit is approximately $2 million. 423 City Council Meeting December 14, 2000 Page 424 The City of Lubbock is eligible to apply for up to $500,000 through the Texas Recreation and Parks Account Indoor Program Grant, a program of Texas Parks and Wildlife. Once completed, the Brazos River Journey: Texas Alive exhibit will enhance the educational programming at the Science Spectrum and it will serve as an added attraction to the visitors of Lubbock. No aquarium or zoological center exists in the Lubbock region to introduce citizens and visitors to the uniqueness of the area. By filling this void, this project will increase tourism and visitation to Lubbock. The project will also promote a heightened understanding of water as our single most valuable natural resource and the need for wise usage. Staff recommended authorizing the Mayor to allow the City of Lubbock to apply for a Texas Recreation and Parks Account Indoor Program Grant for $500,000 to assist the Science Spectrum in completion of "The Brazos River Journey: Texas Alive" exhibit. (15.) Resolution No. 2000-RO444 authorizing the Right -of -Way Department to make an offer to Farmer's Co-op Compress for a permanent underground storm sewer line easement and three working easements in Block 1 and 3, Farmer's Co-op Addition (4701 Southeast Drive). RESOLUTION NO. 2000-RO444 WHEREAS, the City of Lubbock, Texas, a Home Rule Municipality located in Lubbock County, Texas, has determined and does hereby determine that the public needs, safety and welfare demand and create a public necessity for the acquisition of additional easements for municipal public use and purposes, to -wit: for a permanent underground storm sewer line easement in the Farmer's Co-op Addition, and the City Council of said City finds it in the public interest and for public purposes and municipal purposes to proceed with the acquisition of said easement as needed for such purposes as aforesaid; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the permanent and working easements to each of the following described parcels of land located in Lubbock County, Texas be acquired for public purposes and municipal purposes as set forth in the preamble hereof, to -wit: PARCEL NO OWNER'S NAME AMOUNT Farmer's Co-op Compress $7,000.00 SECTION 2. THAT the above -described permanent easement and working easements whose acquisition is herein authorized is more particularly described in exhibits attached to this Resolution and incorporated herein as part of this Resolution. SECTION 3. THAT the owner of the above -described parcel of land being Farmer's Co-op Compress BE offered through the Right -of -Way Department of the City of Lubbock the amount hereinabove indicated for these easements, which is the amount appraised as the value and total damages for the granting of permanent and working easements, for the use and benefit of the City of Lubbock, Texas, for the purposes herein stated, and unless accepted forthwith, the City Attorney of said City of Lubbock, or its authorized representatives, are hereby authorized and instructed to institute condemnation (eminent domain) proceedings to acquire the easement title to any or all such parcels as herein above described for public purposes and municipal purposes. 424 City Council Meeting December 14, 2000 Page 425 Passed by the City Council this 14th day of December, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ Linda Chamales Linda Chamales, Supervising Attorney/ Office Practice A copy of the Exhibits are filed with Resolution No. 2000-R0444. The City of Lubbock is in the final engineering and planning stages to construct the major storm sewer drainage system in south Lubbock. This will consist of a storm sewer drainage pipe that will run from Clapp Park eastward to the Canyon Lakes. This easement will utilize city streets as the right-of-way route until it reaches the Farmer's Co-op property along the east side of Southeast Drive, just north of 50' Street. There it will require an easement to cross the Co-op's property. This permanent easement will contain 2.28 acres and be 30 feet in width and approximately 3,185 feet in length. Three working easements will also be acquired to facilitate the stacking of pipe, dirt, and equipment adjacent to the permanent easement. Jim Bowman, MAI, appraised this property to determine the value of these easements. Mr. Bowman appraised the permanent storm sewer line easement for $3,420, the three working easements for $2,176, and land damages of $1,413 for a total offer to the Co-op of $7,000 (rounded). The Right -of -Way Department recommended the approval of our offer to the Farmer's Co-op Compress. (16.) Resolution No. 2000-RO445 accepting paving improvements constructed through contract with the Texas Department of Transportation on a portion of 82" Street from Avenue U to U. S. 87 (Project 9516). RESOLUTION NO. 2000-RO445 A RESOLUTION ACCEPTING IMPROVEMENTS ON 82"D STREET AS LISTED BELOW AND ORDERING THE ISSUANCE OF CERTIFICATES IN EVIDENCE OF ASSESSMENTS LEVIED. WHEREAS, the City of Lubbock heretofore passed various street improvement ordinances and resolutions and entered into a contract with the State of Texas through Texas Department of Transportation for the making and construction of paving improvements in said City, including the following: 425 City Council Meeting December 14, 2000 Page 426 82"d Street from Avenue U east to U.S. Highway 87, Unit Number 2386-001. WHEREAS, the construction of the above improvements on the above - mentioned street were performed under the supervision of the City Engineer, and said improvements have been completed and have been inspected and found to have been constructed in accordance with City specifications and in accordance with the provisions of Chapter 25 of the City of Lubbock Code of Ordinances, NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the MAYOR and City Secretary BE and they are hereby instructed to execute and deliver certificates in evidence of the assessments levied against the parcels of property abutting upon the said portions of the street listed above and against the owners of such property in accordance with law and in the manner provided in said Contract and the proceedings with reference to said improvements and assessments where such assessments were levied. SECTION 2. THAT this Resolution shall take effect and be in force from and after the date of its passage. Passed by the City Council this 14th day of December, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Larry D. Hertel Larry D. Hertel, City Engineer APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Contract is filed with Resolution No. 2000-R0445. This is a routine acceptance of paving improvements authorized by the City Council. These improvements consist of paving and curb and gutter on: 82" Street from Avenue U east to U. S. Highway 87 426 City Council Meeting December 14, 2000 Page 427 TxDOT Share of Engineering/Construction Cost $2,280,971.18 City Share of Engineer in/Construction Cost $570,242.80 Total Engineering/Construction Cost $2,581,213.98 TxDOT Share of Indirect Costs $523,368.86 City Share of Indirect Costs $46,873.96 Total Indirect Costs $570,242.82 Paving Assessments from Adjacent Property Owners $21,317.66 82" Street was constructed by Williams and Peters Construction Co. under contract with TxDOT. TxDOT prepared plans and bid this project using funding from the Federal Highway Administration (FHWA). The City is responsible for approximately 20 % of the construction and engineering costs. A portion of the City's share of the cost will be paid from assessments levied against adjacent property owners. Upon acceptance of these paving improvements, assessments will be levied against the adjacent properties. Staff recommended acceptance of these paving improvements. (17.) Resolution No. 2000-RO446 authorizing the Mayor to execute for and on behalf of the City of Lubbock an agreement with Texas Department of Transportation for the City to install twelve Type "170" traffic controllers and cabinets along the route of the Marsha Sharp Freeway. RESOLUTION NO.2000-RO446 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, by and between the City of Lubbock and the Texas Department of Transportation, an Agreement for the installation of "170" Traffic Controllers and Cabinets, and related documents. Said Agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 14th day of December, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary 427 City Council Meeting December 14, 2000 Page 428 APPROVED AS TO CONTENT: /s/ Jeryl D. Hart, Jr.. P.E. Jeryl D. Hart, Jr., City Traffic Engineer APPROVED AS TO FORM: /s/ William de Haas William de Haas, Contract Manager/Attorney A copy of the Agreement is filed with Resolution No. 2000-R0446. This agreement between the City and TxDOT is a result of the fact that TxDOT will be responsible for the construction and maintenance of all the traffic signals along the Marsha Sharp Freeway route as each section of the Freeway is completed. The City is currently replacing all of its traffic controllers and cabinets as part of the Signal System Upgrade project with the "170" style of cabinets and controllers. Since TxDOT has an agreement with the City to operate and maintain all of TxDOT's signalized intersections within the City of Lubbock, it is in the public's best interest that the City's and TxDOT's equipment be compatible. Since the City is ready to replace the cabinets and controllers along the Marsha Sharp Freeway route before the Freeway is completed and since the new equipment will improve traffic control during construction of the Freeway, this agreement allows TxDOT to finance this equipment at 12 locations, and the City install it. This equipment will cost $97,266 based on bids already obtained by the City. The Traffic Engineering Department and Legal Department recommended approval of this resolution and agreement. (18.) Resolution No. 2000-RO447 authorizing execution of a contract for collection, transportation and disposal of hazardous wastes in conjunction with a Household Hazardous Waste Collection Day. RESOLUTION NO. 2000-RO447 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract for Household Hazardous Waste Collection by and between the City of Lubbock and Envirosolve, L.L.C., and other related documents. Said Contract is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 14th day of December, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary City Council Meeting December 14, 2000 Page 429 APPROVED AS TO CONTENT: /s/ Dan Dennison Dan Dennison, Environmental Compliance Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Contract is filed with Resolution No. 2000-R0447. A Household Hazardous Waste (HHW) collection day provides a safer and more environmentally acceptable alternative to disposal of hazardous substances than dumpster, sink or direct land disposal methods. The last HHW Collection day took place in 1998. Accordingly, Solid Waste has designated March 31, 2001 as the date of the next organized HHW collection event. Among a myriad of regulatory requirements, TNRCC specifies that the agency be notified of the date, location and contractor 90 days before the event takes place. The amount of $60,000 was budgeted for this event. Five contractors submitted proposals. The contractor of choice, Envirosolve, has agreed to collect, transport and dispose of all household hazardous waste expected to be brought in by the community. Staff recommended Council approval. (19.) Resolution No. 2000-R0448/RFP #97219—Digital Imaging System (Police Administration) — In September 1997, the City solicited proposals for a digital imaging system. The system will provide digital pictures of arrested persons and will replace 99 percent of the department's 35mm photography, including crime scene photos. At the time, it was estimated the department was spending $35,000 each year on film and development costs. RESOLUTION NO.2000-R0448 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a contract for digital imaging system, by and between the City of Lubbock and Digital Description Systems, Inc. (DDS) of Fairless Hills, Pennsylvania, and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 14th day of December, 2000. ATTEST: /s/ Ka thie Darnell Kaythie Darnell, City Secretary /s/ WINDY SITTON WINDY SITTON, MAYOR 429 City Council Meeting December 14, 2000 Page 430 APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Contract Manager/Attorney A copy of the Contract is filed with Resolution No. 2000-R0448. The following criteria were used to evaluate the Ability to address the functionality and specifications as 20% outlined by the City Ability to provide the technical knowledge and support 20 % to implement the vendor's system design Ability to interface with existing applications 10% Ability to provide the support and training necessar 10 % Vendor qualifications, specifically concerning 20 % knowledge and experience with similar ima in s stems Total proposed cost 20 % Proposals were received from the following firms and were ranked as follows: San Die o, CA 3,610 oints EPIC Solutions 3,140 oints Digital Descriptor SP ystems, Inc, Fairless Hills, PA (DDSI) ON., CAN 2,960 oints l Comnetix computer Systems Dallas, a, Dalas, TX 1,640 oints Imaging Spectrum 0 points Benchmark Business Solutions Lubbock, TX 0 oints Crimcon, Inc. Haverhill, MA The City hired the Accord Group of Piano, nd Texas toiassistst the conct ce Department in evaluating the proposals negotiations with EPIC Solutions. Negotiations nternal to thecompanylmost complete when EPIC Solutions withdrew for reasons evaluation committee then began negotiations and untested ith the owhen first proposer, DDSI. The DDSI product was nupgraded and looked at. Since that time, tile feelslitproduct an excellent produeen ct. tested long enough the committee On April 4, 2000 the committee voted to purchase the DDSI product and City pending the successful negotiation of a contract , the Accord Groupl approval. The cract ttsons uccessful en DSI and the Police Department were The system software will permit the department to share photographs Y and the electronically with the Lubbock Sheriffs networkconnectionand Lubbock Criminal District Attorneys Office via a other law enforcement agencies across the United States via the Internet. The contract amount is $144, 140 and is being paid for with 1999 Local Law Enforcement Block Grant Funds. 430 City Council Meeting December 14, 2000 Page 431 (20.) Resolution No. 2000-R0449/BID #245-00/VK—Railroad Relocation for Marsha Sharp (East-West) Freeway Project (Street Drainage) — As part of the Marsha Sharp Freeway Project, the City of Lubbock is responsible for 10% of the right-of-way costs pursuant to the agreement with the Texas Department of Transportation (TxDOT). The existing West Texas and Lubbock Railroad line adjacent to Brownfield Highway is a portion of the right-of-way to be acquired for this freeway project. In an agreement between the City of Lubbock, TxDOT, and the Railroad, the City of Lubbock is the lead agency responsible for the right-of-way acquisition, design, and construction of approximately 13.66 miles of new railroad in order to clear the proposed freeway corridor along Brownfield Highway. The City of Lubbock is responsible for 10 % of the costs and TxDOT is responsible for 90 % of the costs associated with right-of-way acquisition, design and construction of this new railroad. This bid is for the construction contract to build this new 13.66 miles of railroad. RESOLUTION NO. 2000-RO449 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a contract to furnish all materials and services for railroad relocation for the Marsha Sharp Freeway (East-West Freeway) project, per ITB #00-245, by and between the City of Lubbock and Granite Construction Company of Watsonville, California, and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 14th day of December, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Contract Manager/Attorney A copy of the Contract is filed with Resolution No. 2000-R0449. In addition to this construction cost, approximately $3 million in additional costs will be paid to the Burlington Northern Santa Fe Railroad (BNSF), under contract to the City of Lubbock, for work their own forces will be doing within their right-of-way to accommodate the new track being constructed. The BNSF work will include the 431 City Council Meeting December 14, 2000 Page 432 construction of two turnouts and necessary signalization associated with the intersection of the new West Texas and Lubbock track. The low bid is $18,213,793.36 from Granite Construction Company of Watsonville, California and is within the East-West Freeway Project budget amount. Bid award is subject to letters of approval from the Texas Department of Transportation and from the West Texas and Lubbock Railroad. (21.) Resolution No. 2000-R0450, Resolution No. 2000-R0451/BID #269- 00/RS—Automobiles & Light Duty Trucks (Fleet Services) — This bid is for the purchase of replacement vehicles for various departments. Vehicles include two automobiles, two vans, and 23 light duty trucks. RESOLUTION NO. 2000-RO450 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Purchase Order per Bid #269-00/RS to furnish automobiles and light duty trucks, by and between the City of Lubbock and Philpott Ford of Nederland, Texas and related documents. Said Purchase Order is hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 14°iday of December, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Contract Manager/Attorney A copy of the Purchase Order is filed with Resolution No. 2000-R0450. RESOLUTION NO.2000-RO451 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Purchase Order per Bid #269-00/RS to furnish automobiles and light duty trucks, by and between the City of Lubbock and Scoggin-Dickey Chevrolet -Buick of Lubbock, Texas and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. 432 City Council Meeting December 14, 2000 Page 433 Passed by the City Council this 14th day of December, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Contract Manager/Attorney A copy of the Purchase Order is filed with Resolution No. 2000-R0451. The low bids are from the following companies: Phil ott Ford of Nederland, Texas $348,324 Sco in -Dicke Chevrolet -Buick of Lubbock, Texas $193,968 The low bid total is $542,292 and is within the Capital Outlay -Motor Vehicle Replacement budget amount. (22.) BID #281-00/RS—Botanical Supplies —Six Month Pricing (Park Development) — This bid is for the purchase of 650 trees for planting at various park sites, street medians, and City facilities. Seventeen different varieties of deciduous and evergreen trees will replace aging trees, add additional shade or windbreak plantings, and add color and enhance landscape aesthetics of areas maintained by the Parks Department. Funding for these trees will come from a $20,000 grant from the Chapman Forestry Foundation, a $40,000 Capital Project for tree planting, and $20,000 allocated in Park Maintenance's Operation Budget. The low bids are from the following companies: Jenco Wholesale Nursery of Lubbock, Texas $29,395 Tom's Tree Place of Lubbock, Texas $26,032 Miller Nursery & Tree Company of Stephenville, Texas $ 7,055 The low bid total is $62,482 and is within the Tree Planting -Park Maintenance Operations budget amount. 433 City Council Meeting December 14, 2000 Page 434 (23.) Resolution No. 2000-R0452/BID #284-00/RS—Mahon Library Basement Renovations (Facilities Management) — This project is for the installation of a new lay -in acoustical ceiling system and new carpet to the north portion of the basement. The contractor will also provide a new wall finish, refinish the doors and millwork, and reinstall the lights and HVAC grilles. RESOLUTION NO.2000-RO452 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a contract for materials and services for Mahon Library basement renovations per ITB #284-00/RS, by and between the City of Lubbock and Wardroup & Associates, Inc of Lubbock, Texas and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 14th day of December, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Contract Manager/Attorney CONTRACT STATE OF TEXAS § COUNTY OF LUBBOCK § THIS AGREEMENT, made and entered into this 14th day of December, 2000, by and between the City of Lubbock, County of Lubbock, State of Texas, acting by and through Windy Sitton, Mayor, thereunto authorized to do so, hereinafter referred to as OWNER, and Wardroup & Associates, Inc., of the City of Lubbock, County of Lubbock, and the State of Texas, herein termed CONTRACTOR. WITNESSETH: That for and in consideration of th e 434 City Council Meeting December 14, 2000 Page 435 BID #284-00/RS - MAHON LIBRARY BASEMENT RENOVATIONS - $61,924.00 and all extra work in connection therewith, under the terms as stated in the contract documents, and at his (or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete said construction in accordance with the contract documents as defined in the General Condition of Agreement. THE CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have been given to him and to substantially complete same within the time specified in the contract documents. The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with the bid submitted therefore, subject to additions and deductions, as provided in the contract documents and to make payment on account thereof as provided therein. IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County, Texas in the year and day first above written. ATTEST: /s/ Becky Garza Secretary APPROVED AS TO CONTENT: /s/ Gary Smith Owner's Representative APPROVED AS TO FORM: /s/ William de Haas City Attorney ATTEST: Corporate Secretary /s/ Evelyn Wardroup CITY OF LUBBOCK, TEXAS (OWNER) /s/ Windy Sitton MAYOR CONTRACTOR: Wardroup & Associates, Inc. By: /s/ Wallace C. Wardroup PRINTED NAME: Wallace C. Wardroup TITLE: Vice President COMPLETE ADDRESS: Wardroup & Associates, Inc. 4408 Brownfield Drive Lubbock, Texas 79410 The low bid is $62,724 from Wardroup & Associates of Lubbock, Texas and is within the Building Capital Outlay-Malion Basement renovations budget amount. Staff recommended award of each bid to the bidder as indicated on the tabsheets and award of each contract as shown on the resolutions and that the Mayor be authorized to execute all documents necessary for each transaction. The next item considered was Item No. 25A. 435 City Council Meeting December 14, 2000 Page 436 PUBLIC HEARINGS SPECIAL (24.) Hold a public hearing to consider the request of Texland Petroleum for Oil Drilling Permit on a tract of land located approximately 2,497 feet north and 1,311 feet east of the southwest corner in Section 5, Block A, Lubbock County, Texas (inside North Loop 289 east of MLK Boulevard). Designation of well is Texland-Lif-Lubheirs #18. Mayor Sitton opened the public hearing at 11:28 a. m. Dub Bratcher appeared on behalf of Texland Petroleum. No one appeared in opposition. Jim Bertram, Managing Director of Strategic Planning presented staff comments. Mayor Sitton closed the hearing at 11:30 a. m. (25.) Consider approval of an Oil Drilling Permit for Lif-Lubheirs #18. On November 27, the Planning Department received an application for a permit to drill the above described well. The well is an enhancement well in a secondary recovery field. In October, 1997 the Council approved this same permit but the well was not drilled and the permit expired. The City of Lubbock has an interest to the mineral rights within the production unit. Texland owns the lease for the property. The storage site is proposed in conjunction with an existing tank battery. The application is in order. The original production unit contains 40 acres and has a maximum diagonal of less than 3,000 feet. Texland proposes earth sludge pits and no landscaping at the well site. The blow- out protector has a rating of 3,000 psi. Disposal of waste materials is proposed at a Railroad Commission approved dump in Lubbock County. Access to the drill site and storage site is proposed from North Loop 289 on private property. SHORT TERM IMPACTS: A minimum of impact is expected for the short term since the area is uninhabited and current use is agricultural. The proposed well is approximately 2500 feet north of existing residential development. POTENTIAL LONG TERM IMPACTS: The land area surrounding and including this lease is designated residential on the Comprehensive Land Use Plan. With additional wells in the immediate area and few immediate development prospects, no long-term negative impacts are anticipated. The staff recommended approval subject to the following conditions: RECOMMENDED PERMIT CONDITIONS: 1. No hydrocarbon lubricant (waste oil) shall be used to free -up the hole during drilling until after the first series of surface casing has been set to 400 feet or greater. 2. The permittee shall require that a first series of casing be set when drilling reaches a depth of 400 feet. The permittee shall notify the Lubbock office of the Texas Railroad Commission for the intended dates for casing the well. 436 City Council Meeting December 14, 2000 Page 437 3. The first, and if used, the second series of casing of the well shall be in compliance with applicable portions of Rule 13 of the Texas Railroad Commission. 4. The permittee shall meet all other conditions of Section 14, Article VI of the Lubbock Code and those specifications indicated within the application of Texland Petroleum for Lif-Lubheirs #18. Staff recommended approval of the permit with the conditions outlined above. Motion was made by Councilmember McDougal, seconded by Councilmember Nelson for approval of an Oil Drilling Permit for Lif- Lubheirs #18. Motion carried: 6 Yeas, 0 Nays. The next item considered was Item No. 9. MISCELLANEOUS (25A.) Consider an emergency ordinance pertaining to discontinuance of natural gas service during winter months (first and final reading). Richard Burdine, Assistant City Manager; Dan Vandiver, Assistant First Attorney; presented staff comments. Bill Guy representing Energas, presented comments. Motion was made by Councilmember Cooke, seconded by Councilmember Hernandez to pass emergency ordinance with amendments. Motion carried: 2 Yeas, 4 Nays. Mayor Sitton and Councilmembers McDougal, Morrison, Nelson voted nay. Motion defeated. BOARD APPOINTMENTS (26.) Consider two appointments to the Airport Board. Motion was made by Councilmember Cooke, seconded by Councilmember Morrison to reappoint Jim Cone and appoint Ruth Schiermeyer to the Airport Board. Motion carried: 6 Yeas, 0 Nays. (27.) Consider one appointment to the Building Board of Appeals. Motion was made by Councilmember Cooke, seconded by Councilmember Morrison to appoint Andrew Tolbert to the Building Board of Appeals. Motion carried: 6 Yeas, 0 Nays. (28.) Consider three appointments to the Community Development and Services Board. Motion was made by Councilmember Cooke, seconded by Councilmember Morrison to appoint Sherry Hurt and to reappoint Vickie Bennett and Karen Worley to the Community Development and Services Board. Motion carried: 6 Yeas, 0 Nays. (29.) Consider one appointment to the Board of Electrical Examiners. Motion was made by Councilmember Cooke, seconded by Councilmember Morrison to appoint William O'neal to the Board of Electric Examiners. Motion carried: 6 Yeas, 0 Nays. 437 City Council Meeting December 14, 2000 Page 438 (30.) Consider one appointment to the Board of Health. Motion was made by Councilmember Cooke, seconded by Councilmember Morrison to reappoint Donna Bacchi-Smith to the Board of Health. Motion carried: 6 Yeas, 0 Nays. (31.) Consider one appointment to the Permit and License Appeal Board. Motion was made by Councilmember Cooke, seconded by Councilmember Morrison to appoint Lawrence Headley to the Permit and License Appeal Board. Motion carried: 6 Yeas, 0 Nays. (32.) Consider two appointments to the Structural Standards Commission. Motion was made by Councilmember Cooke, seconded by Councilmember Morrison to appoint Dennis Dillon and Joseph Rapier to the Structural Standards Commission. Motion carried: 6 Yeas, 0 Nays. (33.) Consider one appointment to the Youth Commission. Motion was made by Councilmember Cooke, seconded by Councilmember Morrison to appoint Karen Williams to the Youth Commission. Motion carried: 6 Yeas, 0 Nays. (34.) Consider four appointments to the Zoning Board of Adjustment. Motion was made by Councilmember Cooke, seconded by Councilmember Morrison to reappoint Jim Gilbreath, Lee Manning, James Riddle and J.Q. Warnick to the Zoning Board of Adjustment. Motion carried: 6 Yeas, 0 Nays. 12:18 P.M. COUNCIL RECESSED 2:35 P.M. COUNCIL RECONVENED 2:35 P. M. COUNCIL ADJOURNED There being no further business to come before Council, Councilmember Morrison adjourned the meeting. INDY SI O AYO ATTEST: Kaythi� Darnell, City Secretary '�� City Council Meeting December 14, 2000 Page 439 Read and approved this day o� %c,1'1'-12001. tv,l&uy SI N M O ATTEST: K a4.. —�J,1-4 �c, Lfl-� rUB Kaythie Darnell, City Secretary �., a. 439