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HomeMy WebLinkAboutMinutes - City Council - Regular - 10/26/2000CITY OF LUBBOCK REGULAR CITY COUNCIL MEETING October 26, 2000 7:30 A. M. The City Council of the City of Lubbock, Texas met in regular session on the 26th day of October, 2000, in the City Council Chambers, first floor, City Hall, 1625 13th Street, Lubbock, Texas at 7:30 A. M. 7:34 A. M. CITY COUNCIL CONVENED City Council Chambers, 1625 13th Street, Lubbock, Texas Present: Mayor Windy Sitton, Mayor Pro Tem Alex "Ty" Cooke, Councilmember Victor Hernandez, Councilmember Marc McDougal, Councilmember Frank Morrison, Councilmember David Nelson, Councilmember T.J. Patterson CITIZEN COMMENTS Two citizens appeared to express comments to the Council. They were: Dr. Judy Henry expressed favorable comments on Marsha Sharp and the naming of the East/West Freeway. Mr. Ben Koontz expressed favorable comments on Marsha Sharp and the naming of the East/West Freeway. EXECUTIVE SESSION Mayor Sitton stated the Council would hold an executive session in accordance with the V.T.C.A. Government Code, Section 551 to discuss -- personnel matters (City Attorney; City Manager); to deliberate, vote and take final action on electric rates of Lubbock Power and Light (Electric Utilities); pending or contemplated litigation (Energas; Police Department); personnel matters regarding duties, responsibilities, and/or appointments (Boards and Commissions); and to deliberate the purchase, exchange, lease, or value of real property (Lubbock Power & Light; Police Department). 7:40 A. M. CITY COUNCIL RECESSED TO EXECUTIVE SESSION City Council/City Manager's Conference Room All councilmembers were present. ( 1.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.074(a)(1) to discuss personnel matters (City Attorney; City Manager). ( 2.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.086 to deliberate, vote and take final action on electric rates of Lubbock Power and Light (Electric Utilities). ( 3.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.071(1)(A) to discuss pending or contemplated litigation (Energas; Police Department). ( 4.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.074(a)(1) to discuss personnel matters regarding duties, responsibilities, and/or appointments to: Regular City Council Meeting October 26, 2000 Page 294 Planning and Zoning Commission Youth Commission -- Students ( 5.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.072 to deliberate the purchase, exchange, lease, or value of real property (Lubbock Power & Light; Police Department). 9:40 A. M. CITY COUNCIL WORK SESSION CONVENED Committee Room 103 All councilmembers were present except for Mayor Sitton. ( 6.) Environmental Compliance Programs. Dan Dennison, Environmental Compliance Coordinator (15 minutes) This presentation covered the following items: • Brief history — Why do staff have an environmental compliance program and how did it develop? • Dual program focus — Compliance and organization efficiency. • Special programs — Four existing/developing programs. • Departmental outreach — Prairie dogs to spills workshops. • How much does it cost? —Cost of operations vs. savings examples. This item is for information purposes. No action was required. 10:03 A. M. WORK SESSION RECESSED 10:40 A. M. CITY COUNCIL REGULAR MEETING RECONVENED City Council Chambers Present: Mayor Windy Sitton, Mayor Pro Tem. Alex "Ty" Cooke, Councilmember Victor Hernandez, Councilmember Marc McDougal, Councilmember Frank Morrison; Councilmember David Nelson, Councilmember T. J. Patterson; Bob Cass, City Manager; Anita Burgess, City Attorney; and Kaythie Darnell, City Secretary Absent: None Mayor Sitton called the meeting to order at 10:40 A. M. ( 7.) Pastor Mike Schafer of Aldersgate Methodist Church gave the invocation. ( 8.) Pledge of Allegiance was given in unison by those in the City Council Chambers. BOARD APPOINTMENTS RECOGNITION Urban Design and Historic Preservation Commission Receiving: Daniel Sanchez CITIZEN APPEARANCES ( 9.) Recognize artists in the Buddy Holly Center's SMART 2000 summer program and youth in the ArtCorp 2000 program. Regular City Council Meeting October 26, 2000 Page 295 SMART (Summer Mission Art Reaching Texas) served 554 Lubbock youth during the 1999-2000 year. The SMART 2000 program consisted of 18 summer workshops that varied in length, theme, and media. The workshops took place at selected elementary schools and community centers in five targeted neighborhoods selected by the Community Development Office. Eighteen local artists led various workshops. ArtCorp 2000 teen participants worked on a mural project on Martin Luther King Jr. Boulevard and collaborated with local artists on other projects. Seven youths between the age of 14 and 18 worked on jewelry, tiles, paintings, drawings, and sculptures. The Lubbock City Council was asked to recognize the 18 artists that led the SMART workshops and the 7 ArtCorp participants. The Buddy Holly Center recommended recognizing participants in both programs. Jodie Martinez and participants received the special recognition (10.) Presentation of a special recognition proclaimed November 2000 as "National Education for Business Month" in Lubbock. In order to promote the importance of business education in the community, November 2000 is recognized as National Education for Business Month. The purpose of this recognition is to promote awareness of the significant contributions made by the business education community and the positive impact that business education has on the prosperity of the City of Lubbock, the state and the nation. The following individuals accepted this special recognition. Rosa Llanas, Lubbock High School - Sponsor, Texas Business Education Association and Future Business Leaders of America Cindy Miller - President, Texas Business Education Association Ryan Crumpler - Student and President, Future Business Leaders of America, Tamara Fulton - Sponsor, Business Professionals of America Andrew Gamel - Student and President, Business Professionals of America A special recognition was presented declaring November 2000 as "National Education for Business Month". (11.) Presentation of a special recognition to J.C. Chambers in honor of his designation as Chair of the Texas Board of Health. J.C. Chambers of Lubbock was recently designated as the new chairman for the Texas Board of Health. Governor George W. Bush gave this designation to Mr. Chambers, and Mr. Chambers will serve terms at the pleasure of the Governor. Mr. Chambers is a former member of the Lubbock County Hospital Board and has served on the advisory board of the Southwest Institute for Addictive Diseases. A special recognition was presented to J.C. Chambers in honor of his designation as Chair of the Texas Board of Health. (12.) Presentation of a special recognition to AI Faison in honor of his work with Teen Court as an adult volunteer. This special recognition was presented to Al Faison, an adult volunteer with the Lubbock Teen Court. He has been with Teen Court for a year and a half and has performed his duties faithfully regardless of 295 Regular City Council Meeting October 26, 2000 Page 296 circumstance or time required. Mr. Faison has selflessly served the young people of our community and it appropriate to recognize him for his dedication and sincere efforts. Teen Court is an important program which gives juvenile offenders an opportunity to plead guilty to an offense and agree to be sentenced by participating in a mock trial with judge, jury and counsel comprised of their teen peers. A special recognition was presented to Al Faison for his service as adult volunteer with Teen Court. (13.) Presentation of a proclamation declared October 25, 2000 as "Disability Mentoring Day" in Lubbock. Disability Mentoring Day is an opportunity to help people with disabilities in thinking about career opportunities, and to educate the general public about the potential of a massive resource for sustaining our national well being. The ultimate goal of Disability Mentoring Day is to mobilize the employment of people with disabilities. Employers can approach the day with a notion of identifying qualified job candidates for future employment and participants can view the day as an occasion to learn about potential job opportunities and attractive workplaces. This day also develops long-term relationships between various disability organizations and employers. Disability Mentoring Day dovetails with this year's theme of the President's Committee, Ability you can Bank On" and this day coincides with the month of October being designated as "Disability Employment Awareness Month". A proclamation was presented to Cindy Findley, citizen, declaring October 25, 2000 as "Disability Mentoring Day". (14.) Presentation of a proclamation declared October 28, 2000 as "Make A Difference Day" in Lubbock. In order to promote the importance of volunteerism, October 28, 2000 is being recognized as Make A Difference Day" all across America. Lubbock has several events planned for this day, hoping to bring out many volunteers on this one -day event across the country. This proclamation was issued to promote awareness of the significant contributions made by volunteers in everyday life for millions of Americans and the positive impact that volunteerism has had on thousands of people in Lubbock. The following individuals accepted this proclamation. Louise Cummins, Director of the Lubbock Volunteer Center Brandi Ray, Coordinator of the Make A Difference Day programs Dale Gannaway, Vice -President of the Board Emily Hankins, VISTA Volunteer A proclamation was presented declaring October 28, 2000 as "Make A Difference Day". (15.) Presentation of the Legendary Service Star Award for September and October. The Legendary Service Star Award recognizes an employee or team which has exhibited exemplary customer service. The recipients of the September Legendary Service Star Award are Billy Taylor and Nick Garcia, Fleet Service employees. Billy and Nick were nominated by a letter from a citizen, Coring Ladd. While dropping off recycling on Municipal Drive, Mrs. Ladd accidentally locked her keys and her toddler in the car. Because of the prompt response to her request for help, the 296 Regular City Council Meeting October 26, 2000 Page 297 car was opened and the toddler rescued in about one minute. Mrs. Ladd was impressed by the "get the job done" attitude and polite and professional manner. The October Legendary Service Star was awarded to Stuart Walker, Environmental Inspection Services. Citizen Dave White commends Stuart for his extra service in clearing his alley. The tree trimming service had stacked logs in the alley blocking Solid Waste trucks. Mr. White said he talked with several departments but no one seemed to be sure who handled the problem. When he reached Stuart, he was told -- that, if Stuart couldn't find who was responsible for getting the logs removed by noon, he would personally come and remove them himself. Mr. White said Stuart was in the alley at noon loading the logs. He told Mr. White he would take them to be ground up and recycled. Presentation of award by City Manager. Councilmember Patterson recommended that Presentation of Legendary Service Star Award should be presented before Citizen Appearances. He would like the citizens to know what City employees accomplish. TOP TEN LIST Councilmember David Nelson presented his Top Ten List of Positive Things About Lubbock No. 10 is Low Cost of Living. Your paycheck stretches farther than a rainbow in Lubbock, Texas. We enjoy one of the lowest costs of living in the State and are ranked seventh in the nation for low cost utilities - electricity, natural gas and telephone costs. In addition to families flocking to our city, Lubbock is becoming a very economical retirement haven for those persons on fixed incomes. Lubbock has always been, and always will be, a place where you can get some change back from your meal as well as your life's positive investment. No. 9 is University Influence. With Texas Tech University and its 25,000 student body leading the way for higher education opportunities, which include Lubbock Christian University, Wayland Baptist University and South Plains College, Lubbock is one of the highest per capita educated cities in the Southwest. Not only do the billion dollar budgets of those collective universities pay big dividends to our city's positive economy, the cultural, scientific and cutting edge technology provide a multiplicity of benefits to our community. No. 8 is Business Development. Is the creation of 4,492 jobs in the last five years a positive step in economic development in Lubbock? A resounding "YE$" is an understatement. If you have a hard time even conceiving such an accomplishment, just ask the folks at Southwestern Bell Customer Care Center, which was expected to open up shop and bring with it 800 jobs, but it has created 1,200 jobs at the former Texas Instruments plant that it shares with the X-Fab Texas, the semi -conductor wafer fabrication facility that started out with 51 employees and has now grown to over 300, 30 of which are contract employees. Or how about the Reese Technology Center that is home to the Institute For Environmental and Human Health, which not only studies hazardous elements in our environment and their effect on human health, but also is perfecting the art of creating a research center synergy that is on the verge of 297 Regular City Council Meeting October 26, 2000 Page 298 blossoming into its own economic engine. Business is almost booming in Lubbock and the business of developing business, including the fostering of expansion of already existing businesses in Lubbock, is paying dividends through the now experienced efforts of Market Lubbock, Inc. and our Chambers of Commerce and their membership. No. 7 is Best Weather. You just cannot beat the Fall and Summer in Lubbock, Texas. With an average of 294 days of sunshine per year, Lubbock has a wonderful semi -arid climate, that has just enough rainfall to produce $10 billion in agriculture annually, just enough coolness at night to sweeten our vintage grapes, and just enough low humidity to enable us to dine outside most evenings and enjoy watching our beautiful technicolor sunsets. No. 6 is Overland Express. Interstate 27, Loop 289, the planned East- West freeway, the widest streets and major thoroughfares of any city in the world, all combine to make Lubbock ahead of its time in street and highway infrastructure. You throw in the efficient Citibus transit system and the never -have -to -stop rush hours that last less than 20 minutes in the mornings and afternoons and you have an overland express travel system that enables you to drive anywhere in Lubbock in 15 to 20 minutes - unless, of course, you're traveling from newspaper editor Burle Pettit's house! No. 5 is Churches. With 251 churches in Lubbock, we have religion covered from Assembly of God to Zen Buddhism. The fact that we have so many churches is not by accident. Lubbock is, and always has been, a faith based community. We are a people who long ago put its faith not in temporary gain nor the almighty dollar, but in the everlasting goodness of our fellow man, which on most days in West Texas is still made in the likeness of God. Our church community encourages the Golden Rule and lives it everyday of the week. Though diverse in practices, our churches join together to provide our community with a singular reassurance and security that each of us is constantly supported by a firm foundation that makes all good things possible. Isn't it great to live in a community where the Big XII also evokes the spirit of Matthew, John and Simon Peter? No. 4 is Konvenient. A well -organized city land use plan established in 1943 gave Lubbock a grid of alphabetically arranged North/South avenues and numerically arranged East/West streets that combine for such a convenient and easy to get around in street system that even remedial -class Aggies can traverse Lubbock. The multitude of convenience stores, specialty commercial outlets and accessible department stores (yes, all within 15 to 20 minutes of you and competitively priced) have virtually spoiled the Lubbock consumer. Now add on high-speed internet access, the "super computer" at the Reese Technology Center and a state-of-the-art severe weather communications network and one realizes that the world - and all its conveniences - are literally at our fingertips. No. 3 is Yellowhouse Canyon. Imagine the old Singer Store overlooking an expanse of mesquite trees and buffalo grass. The remnants of the original trading post - windmills and horse trails - situated on the Double Mountain Fork of the Brazos River, are just a stone's throw away. This was the original town site of Lubbock (circa 1909), overlooking the aesthetic jewel of the Yellowhouse Canyon. Now just east of I-27 and Broadway, the windmills still remain (now approaching 175 of them at the world-renowned Americam Wind Power NE Regular City Council Meeting October 26, 2000 Page 299 Center), new "equestrian trails" have been established, a network of six placid bodies of water form Lubbock's Canyon Lakes park system and a 1,500 seat amphitheater is about to begin construction overlooking that same fork of the Brazos River in Mackenzie Park. Gaze to the west and only the skyline of that same trading post, now a vibrant city of 200,000 people, interrupts the same blue sky and beautiful sunsets the original settlers saw 91 years ago. No. 2 is Eleemosynary. Eleemosynary means "philanthropic spirit". Lubbock is unique in that respect. We truly are a giving community. We have a charitable spirit in this city. The Volunteer Center of Lubbock says that almost half - 49.2 % - of all adults in Lubbock give over four hours of their time per week to charitable organizations. The United Way of Lubbock $4.16 million fund- raising campaign this year will assist in the funding of 23 charitable organizations. And that's just the tip of the financial -giving iceberg. We give whatever it takes to help the needy of Lubbock. What a tremendous eleemosynary spirit we have in Lubbock! No. 1 is Synergy Energy. What is synergy? Synergy is the effect of the whole. It is the philosophy that the effect of the whole is greater than the sum of its component parts. We all have many different organizations in which we participate in Lubbock. We all have different, and perhaps, collective constituencies we represent. Working together, the effect will be much greater than the sum total of each individual part. Do we have synergy here in Lubbock? You bet we do, and all of us, from the City Council down through every community board and public organization, are trying to work together. Let's all make "Synergy Energy" a bigger and better part of the way we do things in this community of Lubbock, Texas, U.S.A.! CONSENT AGENDA (Items No. 16-32) Motion was made by Councilmember Patterson, seconded by Councilmember Morrison to approve Items 16-32 on consent agenda as recommended by staff. Motion carried: 7 Yeas, 0 Nays. (16.) Approval of the minutes of the Regular City Council Meeting of October 12, 2000. (17.) Ordinance No. 2000-00025—Assessments for paving improvements on the 82" Street Assessment Paving Program (third and final reading). ORDINANCE NO.2000-00025 AN ORDINANCE CLOSING A HEARING AND LEVYING ASSESSMENTS FOR PART OF THE COST OF IMPROVING THE FOLLOWING STREET: 82nd STREET FROM AVENUE U EAST TO US HIGHWAY 87 SUCH PORTIONS BEING MORE PARTICULARLY DESCRIBED IN THE PAVING ASSESSMENTS OF THE CITY OF LUBBOCK ATTACHED HERETO AND MADE A PART HEREOF, AND PORTIONS OF OTHER SUNDRY STREETS, HIGHWAYS, AVENUES AND/OR ALLEYS IN THE CITY OF LUBBOCK, TEXAS, AND/OR ALONG THE BOUNDARIES OF SAID CITY, AND PROVIDING FOR THE COLLECTION OF SUCH ASSESSMENTS AND FOR THE ISSUANCE OF ASSIGNABLE CERTIFICATIONS ON EVIDENCE HEREOF, ALLOCATING FUNDS. X Regular City Council Meeting October 26, 2000 Page 300 (18.) Ordinance No. 2000-00057—Abandoning and closing a portion of 66'h Street located in Section 36, Block A-K, Lubbock County, Texas (5808 66'h Street) (second and final reading). ORDINANCE NO.2000-00057 AN ORDINANCE ABANDONING AND CLOSING A PORTION OF 661" STREET LOCATED IN SECTION 36, BLOCK AK, LUBBOCK COUNTY, TEXAS, AND MORE PARTICULARLY DESCRIBED IN THE BODY OF THIS ORDINANCE; DIRECTING THE CITY ENGINEER TO MARK THE OFFICIAL MAPS OF THE CITY TO REFLECT SAID ABANDONMENT AND CLOSING; PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR PUBLICATION. (19.) Ordinance No. 2000-00059 abandoning and closing an underground utility easement located in the North Ridge Addition to the City of Lubbock (3106 Canyon Road) (first reading). ORDINANCE NO.2000-00059 AN ORDINANCE ABANDONING AND CLOSING AN UNDERGROUND UTILITY EASEMENT LOCATED IN THE NORTHRIDGE ADDITION TO THE CITY OF LUBBOCK, LUBBOCK COUNTY, TEXAS, AND A MORE PARTICULARLY DESCRIBED IN THE BODY OF THIS ORDINANCE; DIRECTING THE CITY ENGINEER TO MARK THE OFFICIAL MAPS OF THE CITY TO REFLECT SAID ABANDONMENT AND CLOSING; PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR PUBLICATION. This five foot underground utility easement to be abandoned and closed is located along the east side of Canyon Road just west of Mesa Road in the North Ridge Addition. This area is just west of the Lubbock Country Club. This easement is being closed for replat purposes and is no longer needed. The Right -of -Way Department recommended the approval of the first reading of this ordinance. (20.) Ordinance No. 2000-00060 abandoning and closing an underground street light cable easement in the North Tech Addition to the City of Lubbock (3415 Fordham Street) (first reading). ORDINANCE NO.2000-00060 AN ORDINANCE ABANDONING AND CLOSING AN UNDERGROUND STREET LIGHT CABLE EASEMENT LOCATED IN THE NORTH TECH ADDITION TO THE CITY OF LUBBOCK, LUBBOCK COUNTY, TEXAS, AND MORE PARTICULARLY DESCRIBED IN THE BODY OF THIS ORDINANCE; DIRECTING THE CITY ENGINEER TO MARK THE OFFICIAL MAPS OF THE CITY TO REFLECT SAID ABANDONMENT AND CLOSING; PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR PUBLICATION. This ordinance abandons and closes a two -foot wide street light cable easement along the east two feet of Lot 26, Block 1, North Tech Addition. This area is being replatted and a new easement will be dedicated to replace this one being closed. The Right -of -Way Department recommended the approval of the first reading of this ordinance. 300 Regular City Council Meeting October 26, 2000 Page 301 (21.) Resolution No. 2000-RO382 authorizing the Mayor to execute a subcontract agreement with South Plains Emergency Medical Services/RAC (SPEMS) as part of their contract with Texas Department of Transportation for the Injury Prevention Coalition of the South Plains. RESOLUTION NO. 2000-RO382 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, an Agreement between the City of Lubbock and South Plains Emergency Medical Services/RAC, for the operation of Safety City, and related documents. Said Agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 26th day of October, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Tommy Gonzalez Tommy Gonzalez, Assistant City Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Agreement is filed with Resolution No. 2000-R0382. South Plains Emergency Medical Services/RAC (SPEMS) is the lead agency in the Injury Prevention Coalition of the South Plains. The City of Lubbock is one of the founding members of that coalition and Jere Hart, the City Traffic Engineer, is the vice -chair for that group. SPEMS has received a $72,000 grant from the Texas Department of Transportation (TxDOT) for injury prevention programs. The City of Lubbock has been approved for up to $12,000 of those funds for a Safe Communities Program at Safety City. This is the third consecutive year that the City will have received funds for Safety City through SPEMS. The City received $16,000 per year for FY 1998-99 and FY 1999-2000. This sub -contract agreement will cover the period from October 1, 2000 through September 30, 2001. The agreement will provide for reimbursement of expenses including up to $8,500 for part-time staff for instruction as well as promotional items such as brochures, bumper stickers, key chains, and magnets. This 301 Regular City Council Meeting October 26, 2000 Page 302 agreement will enhance the service to approximately 5,000 local and area second and fourth grade students. Second grade students will participate in Safety City programs as pedestrians and bicyclists, while their fourth grade counterparts are allowed to also participate as motorists in the miniature cars. During the field trip to Safety City, the students are exposed to a simulated traffic environment that features many of the hazards that children encounter daily. The instructors and trained volunteers practice the safety precautions with the children. The Parks and Recreation Department and the Traffic Engineering Department recommended that Council authorize the Mayor to execute a subcontract agreement with South Plains Emergency Medical Services/RAC (SPEMS) as part of their contract with Texas Department of Transportation for the Injury Prevention Coalition of the South Plains. (22.) Resolution No. 2000-RO383 authorizing the Mayor to execute an interlocal agreement to share costs associated with the trade corridor initiative between the City of Lubbock and the County of Cimarron, Oklahoma. RESOLUTION NO.2000-RO383 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Interlocal Agreement by and between the City of Lubbock and Cimarron County, Oklahoma. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 26' day of October, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Tommy Gonzalez Tommy Gonzalez, Interim Ports -to -Plains President APPROVED AS TO FORM: /s/ William de Haas William de Haas, Contract Manager/Attorney A copy of the Agreement is filed with Resolution No. 2000-R0383. The City of Lubbock is working on completing a trade corridor coalition along the Ports -to -Plains route. All cities and counties along the route are joining in the effort to improve transportation along this corridor. 017a► Regular City Council Meeting October 26, 2000 Page 303 The County of Cimarron, Oklahoma brings the total of cities and counties to 38. There are still other communities that will consider joining the coalition's efforts. These agreements will be presented to the City Council in a future council meeting. By entering into this agreement with the City of Lubbock, the County of Cimarron has agreed to pay their proportional share to the Ports -to - Plains initiative. These funds will be utilized to further the corridor's efforts. The City of Lubbock, on behalf of the Ports -to -Plains coalition, is currently working with the Texas Department of Transportation to secure federal corridor and border crossing funds. These funds were made available as a result of the new re -authorization of ISTEA now known as Transportation Equity Act for the 21S` Century or TEA 21. Staff recommended Council authorize the Mayor to enter into an interlocal agreement between the City of Lubbock and the County of Cimarron, Oklahoma. (23•) Resolution No. 2000-RO384 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the City of Lubbock and Salvation Army from the Emergency Shelter Grant. RESOLUTION NO.2000-RO384 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Community Development Funding Contract, by and between the City of Lubbock and Salvation Army for Homeless Prevention program from the Emergency Shelter Grant program and all related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 26th day of October, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary 303 Regular City Council Meeting October 26, 2000 Page 304 APPROVED AS TO CONTENT: /s/ Nancy Haney Nancy Haney, Community Development Manager APPROVED AS TO FORM: /s/ Amy Sims Amy Sims, Assistant City Attorney A copy of the Contract is filed with Resolution No. 2000-R0384. Grantee: Salvation Army Program: Essential Services Funding Source: 2000-2001 Emergency Shelter Grant Use of Funds: These funds will be used to provide assistance such as prescriptions and food to the low-income. Location: Salvation Army outreach center Amount: $16,950 Match: 100 % Return of Investment: Not Required for Emergency Shelter Grant. Terms: October 1, 2000 through September 30, 2001 Comments: Funding for this contract was approved by City Council at the June 20, 2000 City Council meeting. The contract is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. (24.) Resolution No. 2000-RO385 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the City of Lubbock and the Salvation Army from the Emergency Shelter Grant. RESOLUTION NO.2000-RO385 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Community Development Funding Contract, by and between the City of Lubbock and Salvation Army for Essential Services program from the Emergency Shelter Grant program and all related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. 304 Regular City Council Meeting October 26, 2000 Page 305 Passed by the City Council this 26th day of October, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Nancy Nancy Haney, Community Development Manager APPROVED AS TO FORM: /s/ Amy Sims Amy Sims, Assistant City Attorney A copy of the Contract is filed with Resolution No. 2000-R0385. Grantee: Salvation Army Program: Homeless Prevention Funding Source: 2000-2001 Emergency Shelter Grant Use of Funds: This project will provide funds to assist those at risk for homelessness by providing rent and other assistance. Amount: $30,000 Match: 100 % Return of Investment: Not required for Emergency Shelter Grant Terms: October 1, 2000 through September 30, 2001 Comments: Funding for this contract was approved by City Council at the June 20, 2000 City Council meeting. The contract is available for review in the City Secretary's Office. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. (25.) Resolution No. 2000-RO386 authorizing acceptance of water and sanitary sewer improvements for Lots 693-822, Revier Farm Addition to the City of Lubbock, Lubbock County, Texas. RESOLUTION NO.2000-RO386 A RESOLUTION ACCEPTING WATER AND SANITARY SEWER SYSTEM IMPROVEMENTS FOR LOTS 693 - 822, REVIER FARM ADDITION TO THE CITY OF LUBBOCK, LUBBOCK COUNTY, TEXAS. WHEREAS, the developer of Lots 693 - 822, Revier Farm Addition to the City of Lubbock, Lubbock County, Texas, has complied with the provisions of Article IV, 305 Regular City Council Meeting October 26, 2000 Page 306 Chapter 28 of the Code of Ordinances of the City of Lubbock, in providing the water and sanitary sewer improvements for said Addition; and WHEREAS, the total utility cost to the developer is $162,222.86 with the improvements constructed by Utility Contractors of America having a value of $144,425.76 as determined by the unit prices established by said Chapter 28, and $17,797.10 cash paid to the City, which amount includes $14,908.60 cash for adjacent lines, with Betenbough Quality Homes the developer, to receive a refund of $61,586.83 in accordance with Chapter 28 of the Code of Ordinances of the City of Lubbock and a refund of deposit in the amount of $0.00 and WHEREAS, the construction of the said water and sanitary sewer improvements was performed under the supervision of the Water Utilities Engineer and completed in accordance with the City of Lubbock's plans and specifications; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the improvements be and the same are hereby accepted as an integral part of the water and sewer system of the City of Lubbock. SECTION 2. THAT the refundable cost in the amount of $61,586.83 be made in accordance with said Chapter 28. SECTION 3. THAT a refund of deposit be made in the amount of $0.00. SECTION 4. THAT this Resolution shall take effect and be in force from and after the date of its passage. Passed by the City Council this 26th day of October, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Chester Carthel Chester Carthel, Chief Engineer, Water Utilities APPROVED AS TO FORM: /s/ Linda Chamales Linda Chamales, Supervising Attorney/ Office Practice This is a routine acceptance of water and sanitary sewer improvements constructed in accordance with the subdivision regulations. The total cost of the improvements is $162,222.86 and has a value of $144,425.76 as determined by the unit prices established by Chapter 28 of the Code of Ordinances of the City of Lubbock. Cash paid to the City of Lubbock is $17,797.10 that includes $14,908.60 for adjacent mains. The developer, Betenbough Quality Homes, will receive a refund of $61,586.83 in accordance with Chapter 28. There is no refund of deposit. The subdivision is located north of 18' Street between Iola and La Salle Avenues. 306 Regular City Council Meeting October 26, 2000 Page 307 Staff recommended acceptance of the improvements. (26.) Resolution No. 2000-RO387 authorizing the Right -of -Way Department to make an offer to H. A. Sessions for a 10.332 acre tract of land for a City Park in Section 1, Block J-S, Lubbock County, Texas (5402 Auburn Street). RESOLUTION NO.2000-RO387 WHEREAS, the City of Lubbock, Texas, a Home Rule Municipality located in Lubbock County, Texas, has determined and does hereby determine that the public needs, safety and welfare demand and create a public necessity for the acquisition of additional land for municipal public use and purposes, to -wit: for public park purposes, and the City Council of said City finds it in the public interest and for public purposes and municipal purposes as set forth in the preamble hereof, to -wit: NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK OWNER'S NAME H.A. SESSIONS AMOUNT $70, 000.00 SECTION 2. THAT the above -described parcel of land whose acquisition is herein authorized is more particularly described as follows: METES AND BOUNDS DESCRIPTION of a 10.332 acre tract of land located in Section 1, Block J-S, Lubbock County, Texas, being a portion of a 130.00 acre tract described in Volume 4191, Page 146, Real Property Records of Lubbock County, Texas, said 10.332 acre tract being further described as follows: BEGINNING at an 80-penny nail found in the existing North right-of-way line of Auburn Street, in a South line of said 130.00 acre tract which bears West a distance of 2666.4 feet and North a distance of 2640.0 feet from the Southeast corner of said Section 1, said point also bears N. 89058113" W. a distance of 1648.10 feet from the Southeast corner of said 130.00 acre tract; THENCE N. 0001'47" E. a distance of 592.95 feet to a 112" iron rod with ca set for the Northwest corner of this tract; p THENCE S. 89058'13" E. a distance of 759.00 feet to a 1/2" iron rod with set for the Northeast corner of this tract; cap THENCE S. 0001'47" W. a distance of 592.95 feet to a 1/2" iron rod with set in the South line of said 130.00 acre tract for the Southeast corner of cap this tract; THENCE N. 89058'13" W., along the South line of said 130.00 distance of 759.00 feet to the POINT OF BEGINNING. acre tract a SECTION 3. THAT the owner of above -described parcel of land Sessions, BE offered through the Right -of -Way Department of the amount hereinabove indicated for their respective parcel, being H.A. as the value and total damages for the granting which is the amount appraised City of Lubbock the of fee simpl obligations attached thereto, for the use and benefit of the Cite oftitincluding all legalLubbock, Texas, for the purposes herein stated, and unless accepted forthwith, the City of Lubbock is hereby authorized and instructed to institute co Attorney n said City domain) proceedings to acquire the fee simple title to an condemnation (eminent hereinabove described for public purposes and municipal Purposes. r all such parcels as 307 Regular City Council Meeting October 26, 2000 Page 308 Passed by the City Council this 26th day of October, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: Linda Chamales Linda Chamales, Supervising Attorney This 10.332-acre tract of land is being purchased for a park site in the Horizon West/West Wind Addition area. This park site is north of Auburn Street along the east side of Chicago Avenue. Gary Phillips, M.A.I., appraised this park site for $70,000. This equates to approximately $6,800 per acre. Mr. Phillips utiliTherefore,ed our recent offesale Mr acreage land in the surrounding area. Sessions is $70,000. The Right -of -Way Department recommended the approval of our offer to H. A. Sessions. Resolution No. 2000-R0388 authorizing the Mayor to execute (27.) Department of Contract No. 51105F-6006heWiof replacement buses. Transportation (TxDOT) forpurchase RESOLUTION NO.2000-R0388 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK horized and the Mayor of the City of Lubbock BE and is hereby Cont acttbetween the THAT of Lubbock, directed to execute for and on behalf of the City ion (TxDOT) for the City of Lubbock and the Texas Department of Transportat replacement buses, and related documents. Said and shall be ract is inclduded purchaseherein hereto in and incorporated porated in this resolution as if fully set forth the minutes of the City Council. Regular City Council Meeting October 26, 2000 Page 309 Passed by the City Council this 26th day of October, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Richard Burdine Richard Burdine, Assistant City Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Contract Manager/ Attorney A copy of the Contract is filed with Resolution No. 2000-R0388. TxDOT is allocating $778,146 of Federal Transit Administration - Section 5309 Capital Investment Program Funds. These funds are being provided for capital assistance to the City of Lubbock for the purchase of replacement buses. With the allocation of 162,683 Toll Credits there will be no local share of funds required, unless the bus replacement cost exceeds $778,146. Should the cost of bus replacement exceed the funds provided, the additional cost would come from the Citibus budget that has been previously reviewed by City Council. The Grant Agreement "begins after both parties have signed or October 1, 2000, whichever is the latest and ends on October 31, 2001." Acceptance of this grant will result in no additional cost to the City of Lubbock. Citibus recommended the approval of Contract No. 51105F-6066. (27A.) Resolution No. 2000-RO389 authorizing the Mayor to execute a termination of farm lease and agreement to vacate a farm lease with Ricky D. Neal and Ronnie Neal (west of Reese Center on 191h Street). RESOLUTION NO. 2000-RO389 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Termination of Lease and Agreement to Vacate between the City of Lubbock, and Ricky D. Neal and Ronnie Neal, and any other related documents. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. 309 Regular City Council Meeting October 26, 2000 Page 310 Passed by the City Council this 26th day of October, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ Richard K. Casner Richard K. Casner, Natural Resources Attorney A copy of the Agreement is filed with Resolution No. 2000-R0389. The New Lubbock Police Department Gun Range located just west of Reese Center on 19' Street is currently under a farm lease with Ricky D. Neal and Ronnie Neal. In the next few days, the City will acquire title to this property and begin construction of this new gun range. In order for construction to begin, staff need to obtain a termination of this existing farm lease and an agreement to vacate the farm lease as of January 1, 2001. The Neals will be paid $2,000 as part of this termination agreement. The Right -of -Way Department recommended the approval of this farm lease termination and agreement to vacate the farm lease with the Neals. (28.) Resolution No. 2000-R0390/RFP #99-232 — A/E Services for Playground Renovations (Parks and Recreation) — In November 1996, the design team of Carter & Burgess, Inc. was commissioned by the City of Lubbock to provide a visionary plan as a working document to guide the department into the next century and to meet current and future needs of the changing population in Lubbock. The primary goal of the plan is to provide recommendations that are community driven. Carter and Burgess presented the 1998 Lubbock Comprehensive Parks, Recreation and Open Space Master Plan to the City Council in April 1998. In May 1999, the Park Development Department produced a commensurate document titled The Parks Five Year Plan that further addressed project priorities and their scheduling. On September 30, 1999, the City of Lubbock solicited proposals from interested multi- disciplinary firms to provide architectural/engineering services for various Park playground designs to approach these needs. The playground locations are as follows: ■ Carlisle, 28th & Ave X ■ Davies, N. Ave N & Clemson ■ Davis, 40th & Nashville ■ Jennings, 73rd & Winston ■ McCullough, 88th & Flint ■ Overton, 14th & Ave U ■ Sedberry, E. 10th & Guava 310 Regular City Council Meeting October 26, 2000 Page 311 RESOLUTION NO.2000-R390 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, an Agreement between the City of Lubbock and KDC Landscape Architecture and Site Planning, to provide professional Landscape Architectural services on Various Park Sites, and related documents. Said Agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 26th day of October, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Craia Wuensche Craig Wuensche, Parks Development Coordinator APPROVED AS TO FORM: /s/ William de Haas William de Haas, Contract Manager/Attorney A copy of the Agreement is filed with Resolution No. 2000-R0390. The following firms submitted proposals: • M21- Associates, Inc. of Houston, Texas • KDC Landscape Architects of Midland, Texas • Turner Landarchitecture of Amarillo, Texas ■ Brockette Davis Drake, Inc. of Dallas, Texas ■ TBG Partners of Austin, Texas ■ Talley Associates, Inc. of Dallas, Texas ■ Lauren Griffith Associates of Houston, Texas • Landscape Architectural Services of El Paso, Texas • Stiles & Stiles Architects of Lubbock, Texas • Landress Architecture of Lubbock, Texas ■ Archiscape of Waco, Texas ■ ADC Inc. of Lubbock, Texas 311 Regular City Council Meeting October 26, 2000 Page 312 The following evaluation criteria was used to evaluate the proposals: ■ Qualifications, experience / history, and 25 % competence of the firm and personnel assigned to the project. ■ Proposed methodology, management 35 % approach and techniques of services to be provided. ■ Understanding of the project and the City's 25 % objectives. ■ Timeliness of the proposed work 15 % schedule/timeline. The committee members reviewed and rated the twelve submitted proposals as follows: ■ Landress Architecture 21.85 ■ KDC Landscape Architects 21.00 ■ Lauren Griffith Associates 20.00 ■ Turner Landarchitecture 19.30 ■ Talley Associates, Inc. 19.15 ■ Brockette Davis Drake, Inc. 18.60 ■ Archiscape 15.17 ■ Landscape Architectural Services 13.80 ■ M21- Associates Inc. 12.65 ■ Stiles and Stiles, Architects 9.45 ■ TBG Partners 9.05 ■ ADC, Inc. 4.80 The City's selection committee consisted of Craig Wuensche, Park Development Coordinator; Chad Davis, Landscape Architect; Todd Steelman, CD Contract Management Coordinator; Susie Howard, Recreation Programs Coordinator; and Craig Denny, Amenities Crew Leader. Through the first round of the evaluation process, three design teams were selected for oral interviews. The teams were interviewed on January 21, 2000. Those three teams were Landress Architecture of Lubbock, KDC Landscape Architects of Midland, and Lauren Griffith Associates of Houston. Based on the results of the design team presentations and interviews, the review committee decided to enter into negotiations with Landress Architecture. During negotiations with this firm, the review committee determined that there had been a misunderstanding regarding the varying roles that would be played by the members of the Landress Architecture design team. Subsequent negotiations revealed that the firm did not possess the unique qualifications that were originally presented. On July 28, 2000, the City of Lubbock sent a certified letter to Landress Architecture informing them that staff were ending our negotiations with them and entering negotiations with another design team. On August 2, 2000, the City began negotiating with KDC Landscape Architects. KDC Landscape Architects will retain the professional services of Parkhill, Smith and Cooper, Inc. for civil engineering and regulatory permitting involved in the project. The professional services 312 Regular City Council Meeting October 26, 2000 Page 313 of Driskill -Hill Architects will be retained for the programming and architectural design for the project. The design will include a design consultation, programming, schematic design, design development, construction documentation, bidding period, and construction observation. The scope of work includes demolition, dirt work, site concrete, playground structure, irrigation, lighting, and landscaping. A contract in the amount of $68,000 has been successfully negotiated with KDC Landscape Architects of Midland, Texas and is within the Professional Services budget amount. (29.) Resolution No. 2000-R0391/RFP #00-111 - Integrated Security and VideoSurveillance System for the City of Lubbock Municipal Square Building (Facilities Management) - This contract will provide for the installation of an integrated video surveillance system and computerized card access system for the Municipal Square Building at 10' and Texas. This multi -phase project is funded through the General Facilities and System Improvements Capital Projects Fund. This portion of the project is budgeted at $225,000. RESOLUTION NO. 2000-RO391 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a contract for integrated security access and video surveillance systems for the City of Lubbock Municipal Square Building, by and between the City of Lubbock and ADT Security Services, Inc. of Carrollton, Texas, and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 26th day of October, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: -- /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Contract is filed with Resolution No. 2000-R0391. 313 Regular City Council Meeting October 26, 2000 Page 314 The following firms submitted high tech proposals: • ADT Security Services, Inc. • Chubb Security Systems, Inc. • Security Link • Tandy Security The selection committee used the Evaluation Procedures for Competitive Proposals developed by the City of Lubbock Purchasing Department. The full Committee's rating (average score) of the submitted proposals was as follows: FIRM SCORE (100 pt. Scale) • ADT Security Services, Inc. 78 • Chubb Security Systems, Inc. 74 • Security Link 24 • Tandy Security 37 The committee decided to interview the top two firms, ADT Security Services, Inc. and Chubb Security Systems, Inc. Chubb was interviewed and made a presentation on June 23, 2000, and ADT was interviewed on June 27, 2000. Following the interviews, group scores were evaluated and averaged. The final scores were: FIRM SCORE (100 pt. Scale) • ADT Security Services, Inc. 95 • Chubb Security Systems, Inc. 86 Following the final scoring, ADT was asked to provide estimated equipment and installation costs for the Municipal Square project (to be done in phases). ADT's estimated cost for Municipal Square is $191,540. Additional prices were provided for a remote site at the Police Academy ($11,410) and for the Information Technology Department ($10,687). The total estimated cost is $213,637. The actual cost may vary as design decisions are made and the actual equipment is specified. Although both of the top rated firms have considerable experience in a variety of security projects, ADT Security Services, Inc. impressed the committee with their experience in similar buildings, history of operation, ability to maintain the systems, and understanding of the project scope and complexity. The $213,637 estimated for construction and installation is in line with original cost estimates and is acceptable to both Facilities Management and the committee. Based on the criteria used by the selection committee and the subsequent scores for each firm, the committee recommended that ADT Security Services, Inc. be engaged to perform security upgrades at the Municipal Square facility, IT Department, and the Police Academy. (30.) Resolution No. 2000-R0392/RFP #00-195 — Voluntary Accidental Death and Dismemberment (AD&D) Insurance (Human Resources) — Currently, TransAmerica has provided the accidental death and dismemberment coverage since 1988. The AD&D benefit is completely 314 Regular City Council Meeting October 26, 2000 Page 315 employee paid and the current rate per 1000 is $.045 per for employee only coverage and $.075 for employee and family coverage. There are four levels of coverage: $25,000, $50,000, $75,000 and $100,000. An employee may select coverage for themselves only or for the employee and family at one of the four listed levels. RESOLUTION NO. 2000-RO392 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a contract for voluntary AD&D Insurance, by and between the City of Lubbock and AIG Life Insurance Company of Dallas, Texas, and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 26th day of October, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Contract is filed with Resolution No. 2000-R0392. Proposals were evaluated using the following criteria: Adherence to Plan Specifications 20 % Financial Statements of Underwriting/Rating 20 % Cost 40 % Enrollment/Administrative Capabilities 10% Relevant Experience/References 10 % 315 Regular City Council Meeting October 26, 2000 Page 316 The following firms submitted proposals: • The Master's Insurance Agency/Dearborn Life of Lubbock, Texas • AIG Life Insurance Company of Dallas, Texas • The Standard Insurance Company of Portland, Oregon • CIGNA Group Insurance of Ft. Lauderdale, Florida • Eichlitz, Dennis, Wray & Westheimer Benefits Agency Inc./Fort Dearborn Life Insurance Company of San Antonio, Texas • Met Life of Dallas, Texas The Standard and CIGNA responses were disqualified because they did not adhere to plan specifications. The scoring for the remainin responses are as follows: Met Life 80 points Eichlitz, Dennis, Wray & Westheimer Benefits Agency Inc./Fort Dearborn Life Insurance Co. 86 AIG Life Insurance 100 The three weighted responses were comparable in all areas except costs. AIG has reduced the amounts paid by employees from the above listed premiums per 1000 to $.030 for employee only and $.040 for employee and family. The Fort Dearborn rates per 1000 were $.031, employee only and $.041 for employee and family. The Met life rates per 1000 were $.043 employee only and $058 employee and family. The AIG plan also included 11 additional benefits such as education benefits, childcare benefits for the surviving spouse and child, paralysis benefit, coma benefit, rehabilitation benefit, etc. Staff recommended award to AIG Life Insurance Company of Dallas, Texas. (31.) Resolution No. 2000-R0393/BID #00-214 - LP&L Brandon Station LM2500 Hot Section Replacement (Electric Production) - This bid will provide for the replacement of the LM2500 turbine mid -frame at LP&L Brandon Station. Borescope inspection in April revealed marginally serviceable high-pressure turbine first stage blades, and the engine has been operating on a restricted basis. This replacement will provide continued electrical service to LP&L customers and avoid serious system failure. RESOLUTION NO.2000-RO393 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a contract for LP&L LM2500 hot section replacement per ITB#00-214, by and between the City of Lubbock and General Electric Packaged Power, Inc. of Houston, Texas, and related documents. 316 Regular City Council Meeting October 26, 2000 Page 317 Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 26th day of October, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Purchase Order is filed with Resolution No. 2000-R0393. The low bid is $1, 826,047 from General Electric Packaged Power, Inc. of Houston, Texas and is within the Electric Maintenance -Electric Systems Brandon Engine Repair budget amount. (32.) Resolution No. 2000-110394/13ID #00-046—Traffic Signal Cabinets & Controllers —Change Order #1 (Traffic Engineering) - This Change Order involves the purchase of new Traffic Signal Cabinets and Controllers and associated spare parts to replace outdated equipment. This equipment is part of the new traffic signal computer system. Change Order # 1 increases the quantity of Base Mount Control Systems, Model 332, from 74 to 86. The total cost for the additional 12 units is $85,692 (12% of the original order) and is within the Traffic Signal Cabinets and Controllers budget amount. RESOLUTION NO. 2000-RO394 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock with Control Technologies of Central Florida, to furnish traffic signal cabinets & controllers, Bid #00-046. Said change orders are attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. 317 Regular City Council Meeting October 26, 2000 Page 318 Passed by the City Council this 26th day of October, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manger APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contract Manager A copy of the Change Orders are filed with Resolution No. 2000-R0394. Staff recommended award of each bid to the bidder as indicated on the tabsheets and award of each contract as shown on the resolutions and that they Mayor be authorized to execute all documents necessary for each transaction. PUBLIC HEARINGS (33.) Ordinance No. 2000-00061 - Zone Case No. 2255-I (north of 66th Street and approximately 300 feet west of Frankford Avenue): Hold a public hearing to consider request of Tan Nguyen for a zoning change from C-2 to C-3 for a car wash on Lot 24, Spur 327 Business Park Addition, and to consider ordinance. ORDINANCE NO.2000-00061 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 2255-I; A ZONING CHANGE FROM C-2 TO C-3 ZONING ON LOT 24, SPUR 327 BUSINESS PARK ADDITION, LUBBOCK, TEXAS; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. Mayor Sitton opened the public hearing at 11:15 a. m. Randy Henson, Senior Planner, presented staff comments. No one appeared in opposition. Mayor Sitton closed the hearing at 11:15 a. m. The proponent is adding a thirty-foot parcel to an existing car wash to accommodate a row of vacuum machines. The expansion is into a parcel now zoned C-2. 318 Regular City Council Meeting October 26, 2000 Page 319 Adjacent land uses: North - commercial South - commercial and an apartment complex East - commercial West- commercial The proposal is consistent with both Comprehensive Land Use Plan and zoning policies. The proposal should have no effect on the transportation system. The Planning and Zoning Commission recommended approval of this request. The staff supports the recommendation of the Planning Commission. Motion was made by Councilmember Cooke, seconded by Councilmember McDougal to pass on first reading Ordinance No. 2000- 00061 as recommended by staff. Motion carried: 7 Yeas, 0 Nays. (34.) Ordinance No. 2000-00062 - Zone Case No. 1662-F (southwest corner of 57th Street and Interstate Highway 27): Hold a public hearing to consider request of Hugo Reed and Associates (for Dilip C. Patel) for a zoning change from A-2 to IHC for a motel on Lots 5- 7 and 9-12, Drive -In Subdivision, and to consider ordinance. ORDINANCE NO. 2000-00062 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 1662-F; A ZONING CHANGE FROM A-2 TO IHC ZONING ON LOTS 5-7 AND 9-12, DRIVE-IN SUBDIVISION, LUBBOCK, TEXAS; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. Mayor Sitton opened the public hearing at 11:16 a. m. Bernie Gradel appeared on behalf of Hugo Reed & Associates in favor of zone change. No one appeared in opposition. Mayor Sitton closed the hearing at 11:17 a. m. The proposed use of the parcel is a motel. Adjacent land uses: North - commercial South - commercial East - I-27 West - residential The parcel is within the policy area for Interstate Commercial. As such, the request is consistent with both the Comprehensive Land Use Plan and zoning policies. The project will require a solid screening fence on the west boundary. The project should have no negative effect on the thoroughfare system. 319 Regular City Council Meeting October 26, 2000 Page 320 The Planning and Zoning Commission recommended approval of this request. The staff supports the recommendation of the Planning Commission. Randy Henson, Senior Planner, presented staff comments. Motion was made by Councilmember Patterson, seconded by Councilmember Hernandez to pass on first reading Ordinance No. 2000- 00062 as recommended by staff. Motion carried: 7 Yeas, 0 Nays. (35.) Ordinance No. 2000-00063 - Zone Case No. 2081-D (west of Frankford Avenue on 4th Street): Hold a public hearing to consider request of Postar & Postar, Inc., for a zoning change from C-3 and C-4 Specific Use to C-4 Specific Use for a mini -warehouse on Tract F, Crows Nest Addition, and to consider ordinance. ORDINANCE NO. 2000-00063 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 2081-D; A ZONING CHANGE FROM C-3 AND C-4 SPECIFIC USE TO C-4 SPECIFIC USE ZONING ON TRACT F, CROWS NEST ADDITION, LUBBOCK, TEXAS; PROVIDING A PENALTY; SUBJECT TO CONDITIONS, PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. Mayor Sitton opened the public hearing at 11:18 a. m. Bernie Gradel appeared on behalf of Hugo Reed & Associates and David Postar appeared on behalf of Postar & Postar, Inc. No one appeared in opposition. Mayor Sitton closed the hearing at 11:21 a. m. The request is a new site plan proposal for a parcel currently zoned for a mini -warehouse project. The areas that extend toward Fourth Street and Frankford Avenue were not included in the previous request. Adjacent land uses: North - commercial South - residential East - commercial West - church As a Specific Use permit, there is little involved with the request that relates to the Comprehensive Land Use Plan other than the provision that any proposed zone change should be substantially acceptable to adjacent property owners who have already made investments in property. Zoning policy regarding site plan specifications is the most important item for discussion. The previous case included conditions with three items proposed for change by this project: • The north and south perimeter walls were proposed as 9.5-foot tall masonry (cinderblock) fences or back walls of the storage units. • The east and west perimeter fence (or back walls of the storage units) were proposed as 9.5-foot tall split face block. 320 Regular City Council Meeting October 26, 2000 Page 321 • A twenty-five foot landscape area was proposed on the side of the project facing Fulton. The changed proposal indicates: • Use of a metal storage locker wall as the screening wall on the north, south and west faces. An ornamental steel fence is proposed on the west face, with the steel walls behind. • The twenty-five foot landscape area on the west is proposed to be — reduced to ten feet, with the ornamental steel fence, then a drive isle inside the compound with the ends of three buildings. • Lockers extending from the compound within the areas connecting to both 4' Street and Frankford Avenue, with an office on 4' Street. Several adjacent owners were present and objected primarily to the proposed change of materials for the south and west walls. As the result of a lengthy discussion between the Commission, neighbors and proponent, the proposed conditions seemed acceptable to all (although the proponents would obviously prefer the steel construction). The Planning and Zoning Commission recommended approval of this request subject to the following conditions and the new site plan: 1. The south side of the property shall be bordered with a cinderblock fence 9.5 feet in height. 2. A temporary steel -frame fence shall be permitted on the south side of the property for a period until the cinderblock fence is completed. The cinderblock fence must be completed and the steel -frame fence removed within 21/z years of the ordinance date. 3. The west side of the property shall be bordered by a split -face block fence, varying in height between 9.5 and 10.5 feet according to the height of the buildings behind it. 4. A 10-foot side setback shall be permitted on the west side of the property. This area shall be landscaped with a material more substantial with turf and shall be equipped with a sprinkler system. 5. An ornamental -style metal gate 25 feet in width shall be placed in the west side split -face block fence at the point indicated in the site plan, for use by emergency vehicles entering the property. The staff supports the recommendation of the Planning Commission. Randy Henson, Senior Planner, presented staff comments. Motion was made by Councilmember Morrison, seconded by Councilmember Cooke to pass on first reading Ordinance No. 2000- 00063 as recommended by staff. Motion carried: 7 Yeas, 0 Nays. DEVELOPMENT SERVICES (36.) Resolution No. 2000-RO395 giving Notice of Intent to enter into a tax batement agreement with Sonic. 321 Regular City Council Meeting October 26, 2000 Page 322 RESOLUTION NO. 2000-RO395 WHEREAS, the City Council has determined to give notice of its intent to enter into a Tax Abatement Agreement with Sonic; and WHEREAS, V.T.C.A. Tax Code Section 312.2041 requires notice of intent of the City Council to be given to the presiding officer of the governing body of each taxing unit in which the property to be subject to the Tax Abatement Agreement is located; NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Secretary give notice as set forth in Exhibit "A" of the intention of the City Council to enter into a Tax Abatement Agreement with Sonic; said notice to be given to the presiding officers of each governing body of each taxing unit having jurisdiction in assessing taxes on property located at 103 & 105 North University Avenue and 2508 and 2510 1" Street in the City of Lubbock, Lubbock County, Texas and being more particularly described by metes and bounds as follows: The South Fifty Feet (50') of the East Half (E/2) of Lot Twenty -One, the South Fifty Feet (50') of Lots Twenty -Two (22) and Twenty -Three (23), and the South Fifty Feet (50') of the West Half (W/2) of Lot Twenty -Four (24), all in Block Eight (8), F. R. Friend Addition to the City of Lubbock, Lubbock County, Texas, according to the map, plat and/or dedication deed thereof, recorded in Volume 137, Page 225, Deed Records, Lubbock County, Texas. Save and Except the West Fifteen Feet (15') thereof, heretofore dedicated for alley purposes. Property a/k/a 103 North University, Lubbock, Texas. The East Fifteen Feet (15') of Lot Twenty (20), the West Half (W/2) of Lot Twenty -One (21), the North Seventy -Five Feet (75') of the East Half (E/2) of Lot Twenty -One (21), the North Seventy -Five Feet (75') of Lots Twenty -Two (22), and Twenty -Three (23), and the North Seventy -Five Feet (75') of the West Half (W/2) of Lot Twenty -Four (24), all in Block Eight (8), F.R. Friend Addition to the City of Lubbock, Lubbock County, Texas, according to the map, plat and/or dedication deed thereof, recorded in Volume 137, Page 225, Deed Records, Lubbock County, Texas. Save and Except the West Fifteen Feet (15') of the North Seventy -Five Feet (75') of the East Half of Lot Twenty -One (21), heretofore dedicated for alley purposes. Property a/k/a 2508 1s' Street & 105 N. University, Lubbock, Texas. The East Three Feet (3') of Lot Nineteen (19) and the West Thirty -Five Feet (35') of Lot Twenty (20), Block Eight (8), F.R. Friend Addition to the City of Lubbock, Lubbock County, Texas according to the map, plat and/or dedication deed thereof, recorded in Volume 137, Page 225, Deed Records, Lubbock County, Texas. Property a/k/a 2510 ls' Street, Lubbock, Texas. Passed by the City Council this 26th day of October, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary 322 Regular City Council Meeting October 26, 2000 Page 323 APPROVED AS TO CONTENT: /s/ Richard Burdine Richard Burdine, Assistant City Manager APPROVED AS TO FORM: /s/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney A copy of Exhibit "A" is filed with Resolution No. 2000-R0395. The City of Lubbock has received an application for commercial tax abatement from Sonic to build a new quick service restaurant facility at a location that includes 103 and 105 North University and 2508 and 2510 I" Street in the Lubbock 2000 North Enterprise Zone. The project meets the Commercial Tax Abatement Policy and Guidelines minimum investment of $250,000. Total investment in the project will be approximately $350,000; $250,000 for the building and $100,000 for tangible personal property. This facility will create approximately 30 new jobs over the next 7 months. The estimated amount of the new payroll created will be approximately $400,000 annually. The project also commits to hire 30% of its new employees from one of the three enterprise zones in the City. Market Lubbock considered this application at its October 11, 2000 Board Meeting and has recommended a 5 year, declining scale tax abatement for the project. The abatement amount for the City of Lubbock is approximately: Year 1 100 % $2 030 Year 2 80 % $1 624 Year 3 60 % $1, 218 Year 4 40 % $812 Year 5 20 % $406 The total city abatement over the life of the contract is $6,090. The total county abatement over the life of the contract would be $3,130. The project will add $350,000 in new value to the tax base in the North Enterprise Zone and promote additional commercial development in the enterprise zones. Under the current guidelines, Sonic is eligible and meets all the criteria for tax abatement. Staff concurs with Market Lubbock Inc.'s recommendation of approval of the tax abatement for a term of five years with a declining schedule beginning with 100 % and declining by 20 % each year. Councilmember Hernandez commented that at this location (North University), Sonic will be built with an Aztec appearance. Motion was made by Councilmember Hernandez, seconded by Councilmember McDougal to pass Resolution No. 2000-R0395 as recommended by staff. Motion carried: 7 Yeas, 0 Nays. (37.) Resolution No. 2000-R0396 giving Notice of Intent to enter into a tax abatement agreement with Williams Communications, Inc. 323 Regular City Council Meeting October 26, 2000 Page 324 RESOLUTION NO.2000-RO396 WHEREAS, the City Council has determined to give notice of its intent to enter into a Tax Abatement Agreement with Williams Communications, Inc.; and WHEREAS, V.T.C.A. Tax Code Section 312.2041 requires notice of intent of the City Council to be given to the presiding officer of the governing body of each taxing unit in which the property to be subject to the Tax Abatement Agreement is located; NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Secretary give notice as set forth in Exhibit "A" of the intention of the City Council to enter into a Tax Abatement Agreement with Williams Communications, Inc., said notice to be given to the presiding officers of each governing body of each taxing unit having jurisdiction in assessing taxes on property located at 1502 to 1520 Avenue N in the City of Lubbock, Lubbock County, Texas and further described as being Lots 11-20, Block 176 Original Town to City of Lubbock, Lubbock County, Texas. Passed by the City Council this 26th day of October, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary ' ' � ���T►`)��ZK�7`►IIY�1►Y1� /s/ Richard Burdine Richard Burdine, Assistant City Manager APPROVED AS TO FORM: /s/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney A copy of Exhibit "A" is filed with Resolution No. 2000-R0396. The City of Lubbock received an application for commercial tax abatement from Williams Communications, Inc. to build a new telecommunications equipment facility at 1502-1520 Avenue N in the Lubbock 2000 South Enterprise Zone. The equipment will be used to switch calls, voice, data, and video signals from the fiber optic network to local exchange carriers. The project meets the Commercial Tax Abatement Policy and Guidelines minimum investment of $250,000. Total investment in the project will be approximately $5 million; $1 million for the building, HVAC and generator and $4 million in telecommunications equipment. 324 Regular City Council Meeting October 26, 2000 Page 325 This facility will create 2-4 new jobs over the next 12 to 24 months. The estimated amount of the new payroll created will be approximately $75,000. Market Lubbock considered this application at its September 13 Board Meeting and has recommended a 5 year, declining scale tax abatement for the project. The abatement amount for the City of Lubbock is annrnximately- Year 1 100 % $29 000 Year 2 80 % $23 200 Year 3 60 % $17,400 Year 4 40 % $11 600 Year 5 20 % $5 800 The total city abatement over the life of the contract is $87,000. The total county abatement over the life of the contract would be $44,712. The project will add $5 million in new value to the tax base in the South Enterprise Zone. Under the current guidelines, Williams Communications, Inc. is eligible and meets all the criteria for tax abatement. Staff concurs with Market Lubbock Inc.'s recommendation of approval of the tax abatement for a term of five years with a declining schedule beginning with 100 % and declining by 20 % each year. Motion was made by Councilmember McDougal, seconded by Councilmember Nelson to pass Resolution No. 2000-RO396 as recommended by staff. Motion carried: 7 Yeas, 0 Nays. (38.) Ordinance No. 2000-00064 amending Chapter 24 of the Code of Ordinances of the City of Lubbock, Texas, with regard to designating the East-West Freeway to be constructed from I-27 to SW Loop 289, Lubbock, Texas, as the "Marsha Sharp Freeway." ORDINANCE NO.2000-00064 AN ORDINANCE AMENDING CHAPTER 24 OF THE CODE OF ORDINANCES OF THE CITY OF LUBBOCK, TEXAS, WITH REGARD TO DESIGNATING THE NEW EAST/WEST FREEWAY TO BE CONSTRUCTED FROM INTERSTATE HIGHWAY 27 TO SOUTHWEST LOOP 289 IN LUBBOCK, TEXAS, AS THE MARSHA SHARP FREEWAY AND DIRECTING THE CITY ENGINEER AND TRAFFIC ENGINEER TO COORDINATE WITH THE TEXAS DEPARTMENT OF TRANSPORTATION TO INDICATE SUCH NAME ON OFFICIAL MAPS AND INSTALL APPROPRIATE SIGNAGE TO REFLECT SUCH NAME AS NEEDED; PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR PUBLICATION. On Thursday, October 12, 2000, a news conference was held on the steps of the United Spirit Arena to announce Mayor Windy Sitton's intent to gain support of the community and the Lubbock City Council to name the proposed E/W Freeway the "Marsha Sharp Freeway." This proposal was made after discussions with the TxDOT District Engineer and city staff regarding procedures for carrying out this recommendation. The ordinance submitted with this agenda item renamed the proposed E/W Freeway as the Marsha Sharp Freeway and directed the City Engineer and Traffic Engineer to coordinate closely with TxDOT to indicate the name on official maps and for the creation and installation of appropriate signage for the E/W Freeway Corridor. City staff supports approval of this ordinance. 325 Regular City Council Meeting October 26, 2000 Page 326 Jim Bertram, Managing Director of Strategic Planning, presented Staff comments. Motion was made by Councilmember Nelson, seconded by Councilmember Cooke to pass on first reading Ordinance No. 2000- 00064 with correction (service of 19 years), as recommended by staff. Motion carried: 7 Yeas, 0 Nays. BOARD APPOINTMENTS (39.) Consider one appointment to the Appointments Advisory Board. Motion was made by Councilmember Cooke, seconded by Councilmember Morrison to appoint Lisa Flathers to the Appointments Advisory Board. Motion carried: 7 Yeas, 0 Nays. (40.) Consider two appointments to the Building Board of Appeals. Motion was made by Councilmember Cooke, seconded by Councilmember Morrison to appoint Art Cuevas and Andy Hutchison to the Building Board of Appeals. Motion carried: 7 Yeas, 0 Nays. (41.) Consider one appointment to the Public Transit Advisory Board. Motion was made by Councilmember Cooke, seconded by Councilmember Morrison to appoint Jay Jacobus to the Public Transit Advisory Board. Motion carried: 7 Yeas, 0 Nays. 11:35 A. M. COUNCIIL RECESSED TO EXECUTIVE SESSION 2:15 P.M. COUNCIL RECONVENED 326 Regular City Council Meeting October 26, 2000 Page 327 2:15 P.M. COUNCIL ADJOURNED There being no further business to come before Council, Mayor Pro Tern Cooke adjourned the meeting with the majority of remaining Council present at adjournment: Mayor Pro Tem Cooke. WINDY SITTON,1 MAYOR ATTEST: *Kay�hhrnell, City Secretary Read and approved this ('` da o y C W Ll�+ 000. <� WINDYil,ON; MA -OR A Kayth,� Darnell, City Secretary 327