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HomeMy WebLinkAboutMinutes - City Council - Regular - 7/13/2000CITY OF LUBBOCK REGULAR CITY COUNCIL MEETING July 13, 2000 7:30 A. M. The City Council of the City of Lubbock, Texas met in regular session on the 13`h day of July, 2000, in the City Council Chambers, first floor, City Hall, 1625 13th Street, Lubbock, Texas at 7:30 A. M. 7:36 A. M. CITY COUNCIL CONVENED City Council Chambers, 1625 13th Street, Lubbock, Texas Present: Mayor Windy Sitton, Mayor Pro Tem Alex "Ty" Cooke, Councilmember Victor Hernandez, Councilmember Marc McDougal, Councilmember Frank Morrison, Councilmember David Nelson, Councilmember T.J. Patterson CITIZEN COMMENTS Two citizens appeared to express comments to the Council. They were: Ken Phillips Earl Fischer, a representative from Energas regarding their proposal for a rate increase. EXECUTIVE SESSION Mayor Sitton stated the Council would hold an executive session in accordance with the V.T.C.A. Government Code, Section 551 to discuss personnel matters (City Attorney, City Manager, City Secretary); deliberate, vote and take final action on electric rates of Lubbock Power and Light (Electric Utilities); deliberate, vote and take final action regarding the resolution of a dispute regarding the purchase of natural gas with LG&E Energy Marketing, Inc. and the City of Lubbock; pending or contemplated litigation (Aviation Department, Community Development, Energas, Finance Department, Fire Department, Stormwater); personnel matters regarding duties, responsibilities, and/or appointments (Boards and Commissions); and to deliberate the purchase, exchange, lease, or value of real property (Parks Department). 7:47 A. M. CITY COUNCIL RECESSED TO EXECUTIVE SESSION City Council/City Manager's Conference Room All councilmembers were present. ( 1.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.074(a)(1) to discuss personnel matters (City Attorney, City Manager, City Secretary). ( 2.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.086 to deliberate, vote and take final action on electric rates of Lubbock Power and Light (Electric Utilities). ( 2A.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.086 to deliberate, vote and take final action regarding the resolution of a dispute regarding the purchase of natural gas with LG&E Energy Marketing, Inc. and the City of Lubbock. Regular City Council Meeting July 13, 2000 Page 2 (3.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.071(1)(A) to discuss pending or contemplated litigation (Aviation Department, Community Development, Energas, Finance Department, Fire Department, Stormwater). (4.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.074(a)(1) to discuss personnel matters regarding duties, responsibilities, and/or appointments to: Sports and Community Venues Advisory Committee Youth Commission ( 5.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.072 to deliberate the purchase, exchange, lease, or value of real property (Parks Department). 10:00 A. M. CITY COUNCIL WORK SESSION CONVENED Committee Room 103 All councilmembers were present. ( 6.) Presentation on ice hockey by Mark Adams, Owner and General Manager of the Lubbock Cotton Kings. This presentation gave an overview of the first season of ice hockey in Lubbock, Texas. Highlights included how Lubbock area fans have responded to ice hockey, the development of local corporate partnerships, the implementation of recreational skating programs that focused on youth, and the Cotton Kings' involvement in the community. The presentation also covered the Strategic Plan that has been developed for the 2000/2001 season. ( 7.) Update on Lubbock Youth Commission by Everette "Scoop" Hooper, Youth Coordinator. In June of last year a resolution was passed to create Lubbock's first Youth Commission. An Adult Advisory Commission of seven adults was also formed to help guide the Youth Commission. The Adult Advisory Commission distributed applications to all public and private senior high and middle schools, and followed up with personal visits to many schools. The interview panel selected thirty-six students to serve on the initial Youth Commission; eighteen are from junior high schools and eighteen from senior high schools. The first Youth Commission meeting was held at Texas Tech where they participated in the Ropes Course and helped developed a Mission Statement. The Commission has plans to do various community projects and participate as a group in cultural festivities, holidays, and celebrations. The Lubbock Youth Commission will strive to give a voice to Lubbock youth and provide a youth perspective on community issues. The Commission will seek to train the leaders of the future and provide an opportunity for youth to serve the community. In the future the Commission hopes to assist the Council in developing policy that will make an impact on the problems that face the youth of today and tomorrow. 10:28 A. M. WORK SESSION RECESSED 2 Regular City Council Meeting July 13, 2000 Page 3 10:40 A. M. CITY COUNCIL REGULAR MEETING RECONVENED City Council Chambers Present: Mayor Windy Sitton, Mayor Pro Tem Alex "Ty" Cooke, Councilmember Victor Hernandez, Councilmember Marc McDougal, Councilmember Frank Morrison, Councilmember David Nelson, Councilmember T. J. Patterson; Bob Cass, City Manager; Anita Burgess, City Attorney; and Kaythie Darnell, City Secretary Absent: None Mayor Sitton called the meeting to order at 10:40 A. M. (8.) Chaplain Samuel Brown -Dawson of Covenant Medical Center gave the invocation. ( 9.) Pledge of Allegiance was given in unison by those in the City Council Chambers. BOARD APPOINTMENTS RECOGNITION Community Development and Services Board Receiving: Marilanda Cristan Culture and Arts Commission Receiving: Susan Wierzba Millennium Advisory Committee Receiving: Frank Gutierrez Sports and Community Venues Advisory Committee Receiving: Jack Boyster — Alberto Cardenas, Jr. R.J. Givens Murray Hensley (unable to attend) Stephanie Hill (unable to attend) Phyllis Jones David Langston Kurt McMillan (unable to attend) Kent Moore (unable to attend) Byron Newby Subodh Patel Art Rousseau (unable to attend) Nancy Swallow CITIZEN APPEARANCES (10.) Presentation of a special recognition to the Community Youth Development Project in honor of their work with the youth in the 79415 zip code area and the projects they have implemented to benefit the citizens of Lubbock. Since the summer of 1998, the Community Youth Development Project — has been working in the 79415 zip code area which was an area identified as a high -risk area and a target of juvenile crime. Since the inception of the 79415 project, seven programs have been implemented to involve the young people in citywide projects, building self-confidence and self-esteem in the youth of Lubbock. A special recognition will be presented to the Community Youth Development Project. "Cowboy" Fred Ortiz was present to accept the 3 Regular City Council Meeting July 13, 2000 Page 4 special recognition, along with Jeanette Cruz, Chair of the Steering Committee. Sam Archer and Tony Martinez, Committee members, were also in attendance. CONSENT AGENDA (Items 11-13, 15, 17-20, 22-23) Motion was made by Councilmember Patterson, seconded by Councilmember Morrison to approve Items 11-13, 15, 17-20, and 22-23 on consent agenda as recommended by staff. Motion carried: 7 Yeas, 0 Nays. (11.) Approval of the minutes of the Regular City Council Meeting of June 20, 2000. (12.) Ordinance No. 2000-00033 amending Chapter 16, Motor Vehicles and Traffic, Section 175.1, so as to alter the prima facie speed limits upon certain streets within the City of Lubbock (Elm Avenue from 661h Street to 50' Street/40 mph; 21' Street from Joliet to Louisville/20 mph; East 66`h Street from Slaton Highway to MLK/45 mph), and Section 175.2 to establish a new school zone (East 261h Street either side of Date/20 mph) (first reading). ORDINANCE NO.2000-00033 AN ORDINANCE AMENDING CHAPTER 16 OF THE CODE OF ORDINANCES OF THE CITY OF LUBBOCK, TEXAS, WITH REGARD TO ALTERING THE PRIMA FACIE SPEED LIMITS UPON CERTAIN PORTIONS OF CERTAIN STREETS WITHIN THE CITY OF LUBBOCK; ESTABLISHING A NEW SCHOOL ZONE WITH A REDUCED SPEED LIMIT; PROVIDING AN EFFECTIVE DATE; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR PUBLICATION. Section 175.1: Based on Traffic Engineering studies in accordance with TxDOT criteria, the Traffic Engineering Department recommended that the speed limit be increased as follows: Elm Avenue from 66`h Street to 50'' Street from 30 mph to 40 mph East 66`h Street from Slaton Highway to MLK from 30 mph to 45 mph These two streets are in a primarily industrial area and function as collector streets. Based on a Traffic Engineering study and request of Covenant Health System, the Traffic Engineering Department recommended that the speed limit be reduced from 30 mph to 20 mph on 21't Street between Joliet Avenue and Louisville Avenue. This reduction is warranted by the significant pedestrian traffic in this area that crosses between the parking garages and the hospital. Section 175.2: Iles Elementary School, LISD. (2401 Date) has requested an additional school zone on East 26" Street due to the large number of students crossing this street and the amount of vehicular traffic on East 26' Street. This location meets the criteria for a reduced speed school zone, and the Traffic Engineering Department plans on installing the new flashers and signs this summer. The new school zone is on the south side of the school and goes from 202 feet west of the west curb of Date to 210 feet east of the east curb of Elm Avenue. rd Regular City Council Meeting July 13, 2000 Page 5 New construction costs for this school zone are available in the Traffic Signal Capital Projects Fund. Operations costs can be absorbed in the existing Traffic Operations budget. At its June 27 meeting the Citizens Traffic Commission recommended approval of these speed limit changes and the additional school zone. The Traffic Engineering Department and the Citizens Traffic Commission recommended approval of the first reading of this ordinance. (13.) Ordinance No. 2000-00034 determining the necessity of paving a 780-foot portion of the west side of University Avenue south of 861h Street (first reading). ORDINANCE NO. 2000-00034 AN ORDINANCE DETERMINING THE NECESSITY OF THE PAVING OF A CERTAIN PORTION OF THE WEST SIDE OF UNIVERSITY AVENUE FROM 178 FEET SOUTH OF THE SOUTH END OF RADIUS OF 86TH STREET SOUTHWARD A DISTANCE OF 780 FEET, DETERMINING THE PUBLIC BENEFIT IN PARTICIPATING WITH THE DEVELOPER OF THE PROPERTY ABUTTING THE SAID PORTION OF UNIVERSITY AVENUE, DETERMINING ENGINEERING AND CONSTRUCTION COSTS, DETERMINING THE MAXIMUM AMOUNT OF THE COSTS OF SUCH PARTICIPATION FOR WHICH THE CITY SHALL BE LIABLE For years, there has been a leaveout for the full width paving of University Avenue between 82"d Street and 90' Street along the west side of this thoroughfare. The original leaveout was due to the property owner's unwillingness to dedicate the right-of-way at the time the other portion of University was paved under an assessment paving program in the 1970's. As the years have gone by, the land was sold, and small parcels have been platted from time to time. As these parcels have been platted, the developer has provided for those paving improvements to widen University to full width. Currently, there is approximately 910 linear feet of leaveout along the west side of University south of 86`' Street. The owner of this land, Randy Neugebauer, is about to plat another small parcel with about 130 linear feet of unpaved frontage along University, which would leave about 780 linear feet of the thoroughfare remaining unpaved full width. Over the years, the staff has received numerous complaints about this thoroughfare not being paved full width creating a bottleneck for southbound traffic. In researching accident records, there have been 9 accidents over the last 5 years along this section of University. Because of these problems, the staff approached Mr. Neugebauer about the possibility that he complete the full width paving along University, — including the footage outside of the property currently planned for development. He indicated a desire to finish the paving, but stated there were no immediate plans to plat the remaining 780 linear feet along University which could bring in revenue for him to pay for this paving. He asked if the City could participate in the cost of the paving of this frontage not being developed at this time. 5 Regular City Council Meeting July 13, 2000 Page 6 The Paving Policy, established by City Council, sets out the width the adjacent property owner is responsible for paving on thoroughfares, with the City responsible for all the remaining paving costs. In this case, there would be very little City extra width participation, under policy, because of the leaveout width that exists. The staff also engaged an appraiser, Jimmy Goddard, to perform a value study of the paving adjacent to the property that will not be developed, such as would be performed for an assessment paving program. The results of that enhancement study indicated an enhancement to this property of $32,000. This would normally be the amount staff would recommend the property owner's share of the cost should be if paved through an assessment program. State Law also provides a mechanism where cities can participate in a developers paving contract up to a maximum of 30 percent of the contract amount. The developer has a contract from a paving contractor to pave the portion adjacent to the property planned to be developed, and the 780 linear feet adjacent to the property not planned for platting in the amount of $73,490.31. The amount of this paving contract, which would only pertain to the 780 linear feet that will remain unplatted, is $63,531.81. Thirty percent of that amount is $19,059.54. This bid is consistent with similar paving projects. Engineering for the paving of this leaveout is estimated at $4,900. Thirty percent of the engineering is $1,470. The staff recommended paving the remaining leaveout section of University Avenue south of 86' Street at this time for public safety and need. It is recommended that the City participate in an estimated $19,059.54, which is 30 percent of the cost of the developer's contract to pave this portion of University and $1,470 which is 30 percent of the estimated engineering cost for this leaveout paving project. The total City participation in cost would therefore be approximately $20,529.54. If this project went through the normal assessment procedure, the City cost is estimated to be about $36,000 rather than the $20,529.54. Therefore, participating with the developer in the cost of this project will result in estimated savings of about $15,000 rather than going through a typical assessment paving program. The developer is agreeable to this amount of City participation in order to complete the full width paving of this thoroughfare street. (14.) Consider a resolution authorizing the Mayor to execute a contract with Lubbock Land Company and Williams & Peters Construction Company for paving a 780-foot portion of the west side of University Avenue south of 86'h Street. This item was deleted. (15.) Resolution No. 2000-RO237 authorizing the Mayor to execute a 96 acre livestock grazing lease with Steve Thompson (airport, northeast corner of North Guava Avenue and East Stonehill Street). on Regular City Council Meeting July 13, 2000 Page 7 RESOLUTION NO.2000-RO237 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Grazing Lease Agreement by and between the City of Lubbock and Steve Thompson, and related documents. Said Agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 13' day of July, 2000 /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Agreement is filed with Resolution 2000-R0237. Immediately northeast of the airport is the 160-acre Water Utilities water reservoir site. The water reservoir itself takes up approximately 60 acres of the property and the remainder of the land is agriculture land that has grown up in grass. This lease with Steve Thompson will allow him to put cattle on the property and graze it. The lease begins on July 15 and ends on December 3, 2000. Mr. Thompson will be charged $3 per acre for this lease, or $288 for the total 96-acre tract. He will provide all the necessary fencing and water. This will also keep down what has been a weed problem in the past. The Right -of -Way Department recommended the approval of this grazing lease. (16.) Consider a resolution authorizing the Mayor to execute an interlocal cooperation agreement with Lubbock County for purposes of establishing the Lubbock Regional Bomb Squad and Explosive Ordnance Disposal Unit, to protect health, life, and property within the city and county in cases of threat of concealed explosives, or the threat of force or violence in which explosive devices may be utilized. This item was deleted. i7 Regular City Council Meeting July 13, 2000 Page 8 (17.) Resolution No. 2000-RO238 authorizing the Mayor to execute amendment no. 1 to a professional services contract dated December 16, 1999, between the City of Lubbock and Schrickel, Rollins and Associates, Inc., for an amendment to the Parks, Recreation and Open Space Master Plan. RESOLUTION NO. 2000-RO238 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, an Amendment No. 1 to Professional Services Contract, dated December 16, 1999, between the City of Lubbock and Schrickel, Rollins and Associates, Inc., and related documents. Said Amendment is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 13`' day of July, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Terry Ellerbrook Terry Ellerbrook, Director of Water Utilities APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Amendment is filed with Resolution 2000-RO238 On December 16, 1999, the City Council approved Resolution No. 6641, entering into a professional services contract with Schrickel, Rollins and Associates, Inc. for a Comprehensive Recreational Area Master Plan for Lake Alan Henry. The scope of work includes an amendment to the 1998 Lubbock Comprehensive Parks, Recreation, and Open Space Master Plan. Currently, Lubbock is divided into four planning zones with 34' Street and Indiana Avenue serving as the boundaries for these quadrants. Lake Alan Henry will be added as the fifth service zone for the City of Lubbock. In 1999, the City of Lubbock annexed 10.4 square miles that were south of the city limits. This new area is not included in the 1998 Lubbock Comprehensive Parks, Recreation, and Open Space Master Plan. To ensure that the City serves the growing population and needs, it is Regular City Council Meeting July 13, 2000 Page 9 imperative that this area be added as the sixth service zone in an amendment to the 1998 Master Plan. As mentioned above, Schrickel, Rollins and Associates, Inc. (SRA) is currently developing a plan for the fifth service zone. To maximize economies of scale, Park Development staff initiated discussions with SRA and the Water Utilities Department to explore the feasibility of amending the professional services contract to include the master planning for South Lubbock as the sixth service zone. The addition of the sixth service zone ensures that the City will accurately assess the specific needs and trends of an area void of public recreation facilities. It has been determined that, with minimal impact to the master plan for Lake Alan Henry, SRA is able to provide a master plan for South Lubbock within 150 calendar days. The work will also include a plan for a linkage system which connects South Lubbock, McAlister Park, the East-West utility easement, the East-West Freeway, and Texas Tech University. The linkage system will capitalize on the utility corridor located at 107' Street. The total fee for these services is $46,000. Staff recommended that the Mayor be authorized to execute Amendment No. 1 to a professional services contract, dated December 16, 1999 between the City of Lubbock and Schrickel, Rollins and Associates, Inc. (18.) Resolution No. 2000-RO239 authorizing the Mayor to execute an amendment to a contract between Crawford and Company and the City of Lubbock to provide third party administration of liability claims. RESOLUTION NO.2000-RO239 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Addendum #3 to Claim Service Agreement #5597, by and between Crawford & Company and the City of Lubbock to extend contract until September 30, 2000 for adjusting service liability, and all related documents. Said addendum is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 13"' day of July, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Scott Snider for M. Andrews Mary Andrews, Director of Human Resources 0 Regular City Council Meeting July 13, 2000 Page 10 APPOROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Addendum is filed with Resolution 2000-R0239. Crawford and Company currently provides third party administration of liability claims for the City. The City contracted with Crawford and Company for a period beginning August 25, 1997 and ending August 25, 1998 with the option to renew through August 25, 2000 at the same cost as the first year. The City did renew the contract and it is scheduled to conclude on August 25, 2000. This is an effort to coordinate third party administration of claims with the expiration dates of our excess liability and workers' compensation policies. This would allow us to have additional options for excess liability and workers' compensation coverages should the City need to consider larger deductibles and/or self-insurance. Staff recommended signing addendum #3 of the Crawford and Company contract to provide third party administration of liability claims for an additional 35 days from August 26, 2000 through September 30, 2000. (19.) BID #00-097 - Water and Sanitary Sewer Installation Services (Water Utilities). This contract establishes three-year pricing for various water and sanitary sewer services. These services will enable the Water Utilities Department to provide quick and reliable service by temporarily expanding the construction capabilities of the department. Major components include installation of sewer and water taps, installation of 4" through 16" water lines and valves, installation of fire hydrants, installation of 6" through 12" sanitary sewer lines, installation of manholes, boring and installing casing, and rental of various construction equipment and operators. These services will be utilized as needed by the Water Utilities Department to complete projects as necessary. The low bid is $547,423.50 from H. D. Weaver Ditching Service Inc. of Lubbock, Texas and is within the Water Operations budget amount. (20.) Resolution No. 2000-R0240/Bid #00-113 - Demolition of Structures at 1521 East Broadway (Environmental Inspection Service). RESOLUTION NO.2000-RO240 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a contract for demolition of structures at 1521 East Broadway, by and between the City of Lubbock and Matthews Backhoe, Inc., of Lubbock, Texas, and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. 10 Regular City Council Meeting July 13, 2000 Page 11 Passed by the City Council this 13' day of July, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney CONTRACT STATE OF TEXAS § COUNTY OF LUBBOCK § THIS AGREEMENT, made and entered into this 13th day of July, 2000, by and between the City of Lubbock, County of Lubbock, State of Texas, acting by and through Windy Sitton, Mayor, thereunto authorized to do so, hereinafter referred to as OWNER, and Matthews Backhoe, Inc., of the City of Lubbock, County of Lubbock, and the State of Texas, herein termed CONTRACTOR. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the CONTRACTOR hereby agrees with OWNER to commence and complete the construction of certain improvements described as follows: BID #00-113 - DEMOLITION OF STRUCTURES AT 1521 E. BROADWAY - $34,450.00 and all extra work in connection therewith, under the terms as stated in the contract documents, and at his (or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete said construction in accordance with the contract documents as defined in the General Condition of Agreement. THE CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have been given to him and to substantially complete same within the time specified in the contract documents. The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with the bid submitted therefore, subject to additions and deductions, as provided in the contract documents and to make payment on account thereof as provided therein. 11 Regular City Council Meeting July 13, 2000 Page 12 IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County, Texas in the year and day first above written. CITY OF LUBBOCK, TEXAS (OWNER) ATTEST: /s/ Windy Sitton /s/ Kaythie Darnell MAYOR Secretary APPROVED AS TO CONTENT: /s/ Genaro P. Martinez CONTRACTOR: Owner's Representative APPROVED AS TO FORM: /s/ William de Haas City Attorney ATTEST: Corporate Secretary /s/ Janice Matthews Matthews Backhoe, Inc. By: /s/ Corky Matthews PRINTED NAME: Corky Matthews TITLE: President COMPLETE ADDRESS: Matthews Backhoe, Inc. P. O. Box 3187 Lubbock, Texas 79452 This bid is for the demolition of three commercial structures located at 1521 East Broadway. An Environmental Services Department inspection determined that the structures were substandard and unfit for human habitation. The Structural Standards Commission (SSC) determined that the structures were dilapidated, substandard, unfit for human habitation, and a hazard to the public health, safety and welfare. The SSC ordered that the structures be repaired, removed or demolished. The low bid is $34,450 from Matthews Backhoe, Inc. of Lubbock, Texas and is within the Environmental Inspection Services Structural Standards budget amount. (21.) Bid #00-122 - Uniform Rental and Laundry Services -Annual Pricing (Various Departments) and take appropriate action. This item was deleted. (22.) Resolution No. 2000-R0241/RFP #00-134 - Boiler and Machinery Insurance (Risk Management). RESOLUTION NO. 2000-RO241 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a contract with Sanford Insurance/CNA of Lubbock, Texas, for Boiler and Machinery Insurance Coverage Services, and all related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. 12 Regular City Council Meeting July 13, 2000 Page 13 Passed by the City Council this 13°i day of July, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Contract is filed with Resolution 2000-R0241. Boiler and machinery insurance is necessary to protect the City of Lubbock against catastrophic loss on its boilers, generators, turbines, transformers, chillers, and other machinery that is not covered under the City of Lubbock's fire policy. The following firms submitted proposals for boiler and machinery insurance and were ranked as follows: Sanford Insurance Agency (CNA Insurance Group) of Lubbock, Texas 13.3 Palmer & Cay of Texas, Inc. (Zurich Insurance Company) of Dallas, Texas 11.5 Proposals were evaluated using the following criteria: 1. Coverage. (30 %) 2. Financial Capacity. (10%) 3. Professional Effort. (30 %) 4. Price. (30%) Both responses, other than engineering services and renewal costs, are equal. Sanford/CNA's premium of $406,762 includes engineering services specified in the RFP documents with a $125 per hour fee for additional services while Palmer and Cay/Zurich's premium is $400,000 plus $60,000 for engineering services as needed. It was determined by City staff that the City only has a need for the engineering services specified in the RFP documents. With regard to policy renewals, Sanford/CNA is willing to guarantee a maximum 5 percent premium increase if the loss ratio is kept under 30 percent. This was not offered by Palmer & Cay/Zurich. Staff recommended award to Sanford Insurance Agency of Lubbock, Texas. The total insurance premium is $406,762 and is within the Risk 13 Regular City Council Meeting July 13, 2000 Page 14 Management Self -Insurance Fund/Liability Insurance and Fire, Boiler budget amount. (23.) Resolution No. 2000-R0242/Bid #00-140 - High Density Polyethylene Pipe (HDPE) and Fittings (Water Utilities). RESOLUTION NO. 2000-RO242 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a purchase order with Western Industrial Supply, LLC, to furnish High Density Polyethylene Pipe (HDPE) and Fittings, and all related documents. Said purchase order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 13' day of July, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Purchase Order is filed with Resolution 2000-R0242. This bid is for the purchase of pipe and fittings used to supply water for fire protection to the recently annexed areas for the final phase of the water system improvements authorized by City Council. This phase includes Quaker Avenue from 98' Street to 110' Street. City of Lubbock personnel will install the pipe and fittings. The low bid is $81,305.19 from Western Industrial Supply, LLC of Lubbock, Texas and is within the Annexation Water System Improvements budget amount. Staff recommended award of each bid to the bidder as indicated on the tabsheets and award of each contract as shown on the resolutions and that the Mayor be authorized to execute all documents necessary for each transaction. 14 Regular City Council Meeting July 13, 2000 Page 15 REGULAR AGENDA BOARD APPOINTMENTS (24.) Consider one appointment to the Airport Board. Motion was made by Councilmember Cooke, seconded by Councilmember McDougal to appoint Floyd "Stumpy" Greer to the Airport Board. Motion carried: 7 Yeas, 0 Nays. (25.) Consider one appointment to the Appointments Advisory Board. Motion was made by Councilmember Cooke, seconded by Councilmember McDougal to appoint David Quintanilla to the Appointments Advisory Board. Motion carried: 7 Yeas, 0 Nays. (26.) Consider three appointments to the Building Board of Appeals. Motion was made by Councilmember Cooke, seconded by Councilmember McDougal to appoint Scott Fanning, Joel Robinett, and Craig Graham to the Building Board of Appeals. Motion carried: 7 Yeas, 0 Nays. (27.) Consider two appointments to the Citizens Traffic Commission. Motion was made by Councilmember Cooke, seconded by Councilmember McDougal to appoint Ralph Ferguson and Chad Bartee to the Citizens Traffic Commission. Motion carried: 7 Yeas, 0 Nays. (28.) Consider four appointments to the Community Relations Commission. Motion was made by Councilmember Cooke, seconded by Councilmember McDougal to appoint Mike Cortinez, Walter Hibbler, Vecelia Mann, and Andrea Rangel to the Community Relations Commission. Motion carried: 7 Yeas, 0 Nays. (29.) Consider four appointments to the Electric Utility Board. Motion was made by Councilmember Cooke, seconded by Councilmember McDougal to appoint John Bowen, Marciano Morales, Sr., Gwendolyn Titus, and Randy Andrews to the Electric Utility Board. Motion carried: 7 Yeas, 0 Nays. (30.) Consider one appointment to the Board of Electrical Examiners. Motion was made by Councilmember Cooke, seconded by Councilmember McDougal to appoint Robert Pearson to the Board of Electrical Examiners. Motion carried: 7 Yeas, 0 Nays. (31.) Consider one appointment to the Keep Lubbock Beautiful Advisory Committee. Motion was made by Councilmember Cooke, seconded by Councilmember McDougal to appoint Alicia Knight to the Keep Lubbock Beautiful Advisory Committee. Motion carried: 7 Yeas, 0 Nays. (32.) Consider one appointment to the Permit and License Appeal Board. Motion was made by Councilmember Cooke, seconded by Councilmember McDougal to appoint Bruce Thornton to the Permit and License Appeal Board. Motion carried: 7 Yeas, 0 Nays. 15 Regular City Council Meeting July 13, 2000 Page 16 (33.) Consider two appointments to the Sports and Community Venues Advisory Committee. Motion was made by Councilmember Cooke, seconded by Councilmember McDougal to appoint Jack Boyster and Subodh Patel to the Sports and Community Venues Advisory Committee. Motion carried: 7 Yeas, 0 Nays. (34.) Consider two appointments to the Structural Standards Commission. Motion was made by Councilmember Cooke, seconded by Councilmember McDougal to appoint Doris Fletcher and Clayton Black to the Structural Standards Commission. Motion carried: 7 Yeas, 0 Nays. (35.) Consider one appointment to the Urban Design and Historic Preservation Commission. Motion was made by Councilmember Cooke, seconded by Councilmember McDougal to appoint Donna Armstrong to the Urban Design and Historic Preservation Commission. Motion carried: 7 Yeas, 0 Nays. (36.) Consider two appointments to the Youth Commission. Motion was made by Councilmember Cooke, seconded by Councilmember McDougal to appoint Isaac Garnett and Carolyn Simpson to the Youth Commission. Motion carried: 7 Yeas, 0 Nays. 11:00 A. M. COUNCIL RECESSED TO EXECUTIVE SESSION 12:30 P. M. COUNCIL RECONVENED 16 Regular City Council Meeting July 13, 2000 Page 17 12:30 P. M. COUNCIL ADJOURNED ATTEST: There being no further business to come before Council, Councilmember McDougal adjourned the meeting. I ') k, aL WINiby sifJON OR City Secretary Read and approved this �� day of ° , 2000. WIND S JTO A OR ATTEST: ayt I Darnell, City Secretary 17