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Home My WebLink AboutMinutes - City Council - Regular - 4/6/2000CITY OF LUBBOCK REGULAR CITY COUNCIL MEETING April 6, 2000 7:30 A. M. The City Council of the City of Lubbock, Texas met in regular session on the 6`h day of April, 2000, in the City Council Chambers, First Floor, City Hall, 1625 13th Street, Lubbock, Texas at 7:30 A. M. 7:30 A. M. CITY COUNCIL CONVENED City Council Chambers, 1625 13th Street, Lubbock, Texas Present: Mayor Windy Sitton, Mayor Pro Tem Max Ince, Councilmember Alex "Ty" Cooke, Councilmember Victor Hernandez, Councilmember Marc McDougal, Councilmember David Nelson, Councilmember T. J. Patterson CITIZEN COMMENTS No citizens appeared to express comments to the Council EXECUTIVE SESSION Mayor Sitton stated the Council would hold an executive session in accordance with the V.T.C.A. Government Code, Section 551 to discuss personnel matters (City Manager, City Secretary, Municipal Court Judge); deliberate, vote and take final action on electric rates of Lubbock Power and Light (Electric Utilities); pending or contemplated litigation (Energas, Engineering, Environmental Inspection, Human Resources, Police Department, Water Utilities); and personnel matters regarding duties, responsibilities, and/or appointments (Boards and Commissions). 7:31 A. M. CITY COUNCIL RECESSED TO EXECUTIVE SESSION City Council/City Manager's Conference Room 7:37 A. M. CITY COUNCIL RECONVENED City Council Chambers CITIZEN COMMENTS Ken Hite appeared to express comments to the Council. 7:43 A. M. CITY COUNCIL RECESSED TO EXECUTIVE SESSION City Council/City Manager's Conference Room All councilmembers were present. ( 1•) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.074(a)(1) to discuss personnel matters (City Manager, City Secretary, Municipal Court Judge). (2•) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.086 to deliberate, vote and take final action on electric rates of Lubbock Power and Light (Electric Utilities). (3•) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.071(1)(A) to discuss pending or contemplated litigation (Energas, Engineering, Environmental Inspection, Human Resources, Police Department, Water Utilities). City Council Meeting April 6, 2000 Page 226 ( 4.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.074(a)(1) to discuss personnel matters regarding duties, responsibilities, and/or appointments to: Appointments Advisory Board Community Development and Services Board Keep Lubbock Beautiful Advisory Committee Park and Recreation Board Youth Commission 9:38 A. M. CITY COUNCIL WORK SESSION CONVENED Committee Room 103 All councilmembers were present. ( 5.) Status report on temporary pumping project construction, the South Central drainage project and the South drainage feasibility study by Ches Carthel, Chief Engineer of Water Utilities, and Marsha Reed, Stormwater Drainage Civil Engineer. In anticipation of citizen questions as staff enter the rainy season, Councilman McDougal requested an update on the above referenced projects and study. Ches Carthel, Chief Engineer of Water Utilities, reported on the status of the temporary pumping project. Recall that this project will allow stormwater to be pumped from a number of the playa lakes in Southwest Lubbock directly to a TxDOT inlet on South Loop 289. From this inlet stormwater flows naturally to Yellowhouse Canyon, diverting stormwater that would otherwise flow through the system of playa lakes that empty into Clapp Park, and ultimately to Yellowhouse Canyon. Ches also had some preliminary results from the water resources study being conducted for the City by Black & Veatch, consulting engineers. Marsha Reed, Stormwater Drainage Civil Engineer, provided City Council and the public an update on the engineering design and plan preparation for the South Central drainage project. She also addressed the progress of the South drainage feasibility study work to date. ( (,) Discuss recommendations made by the Civic Services Marketing Committee for a marketing strategy for the Civic Services Division by Tommy Gonzalez, Assistant City Manager, Community Services. In years past, the Culture and Leisure guide was the major tool developed to notify citizens of all the annual Civic Services activities. A marketing committee was formed in August 1999 made up of employees from each Civic Services Department to create a new marketing strategy for the Division. The guide was produced and distributed in the spring and fall at a cost of $30,000. One of the major concerns, aside from the cost, was the committee's inability to make schedule or activity updates and/or changes once the guide was distributed. de e following The committee re-evaluated this informationamorehuser friendly recommendations to make the marketing and also to maximize the return on our investment: Discontinue the development of the Culture and Leisure Brochure and replace it with the Civic Services' Internet home page with links to the following sites: Buddy Holly; Parks and Recreation; Libraries; and Civic Center. 226 City Council Meeting April 6, 2000 Page 227 • Continue monthly mail out of recreation center calendars. • Utilize radio, newspaper, television, and bill boards. Tommy Gonzalez, Assistant City Manager, Community Services, made a presentation on the new marketing campaign for the Civic Services Division. 10:24 A. M. WORK SESSION RECESSED 10:37 A. M. CITY COUNCIL REGULAR MEETING RECONVENED City Council Chambers Present: Mayor Windy Sitton, Mayor Pro Tem Max Ince, Councilmember Alex "Ty" Cooke, Councilmember Victor Hernandez, Councilmember Marc McDougal, Councilmember David Nelson, Councilmember T. J. Patterson; Bob Cass, City Manager; Don Vandiver, Assistant City Attorney; and Kaythie Darnell, City Secretary Absent: None. Mayor Sitton called the meeting to order at 10:37 A. M. ( 7•) Stephanie Nash, Associate Pastor of Christian Education at Second Baptist Church, gave the invocation. ( g.) Pledge of Allegiance was given in unison by those in the City Council Chambers. Item #39 was considered at this time. BOARD APPOINTMENTS RECOGNITION Building Board of Appeals Receiving: Pat Lewis Keep Lubbock Beautiful Receiving: Betty Bowen Janie Ramirez Neighborhood Redevelopment Commission Receiving: Debora Lopez Park and Recreation Board Receiving: Doris Henderson Gary Loden Jerry Ramirez The next item to be considered was Item 10. CITIZEN APPEARANCES ( 9•) Dr. Ray Ballmann presented the Character First! Program. Council will recall that representatives from the Character First! program addressed Council during the citizens comments period of the agenda two or three meetings ago. Since that time, representatives from that group have attempted to meet with some Councilmembers. Bob Cass also met with two local representatives, and informed them that while staff are certainly supportive of the objectives of Character First!, staff 227 City Council Meeting April 6, 2000 Page 228 are also aware of another locally based program that is similar (administered by Nat Cooper at Lubbock Christian University) which is very well respected. The City staff evaluated both programs and felt that staff would be better served by developing our own ethics training and incorporating that into our regular programs. Consequently, Bob informed the two local representatives with whom he met that he would not recommend that the Character First! program be adopted by the City Council. This item was not placed on the agenda as an action item. Staff would recommend that this be referred to the City Manager for a final decision. Consent Agenda was considered next. (10.) Presentation of a special recognition to representatives of Lubbock County and the City of Lubbock for their participation in Government Week in Lubbock County. The City of Lubbock has agreed to partner with Lubbock County to provide an educational experience for students from all school districts within Lubbock County. The City of Lubbock staff hosted 60 students and provided a series of introductory briefings about the City Council / Manager form of government and city services. Students toured City Hall, attended portions of the City Council Work Session / Meeting, and toured the Lubbock Business Center. Other City facilities were visited during a bus tour after the luncheon. Members of the Council were asked to attend a luncheon at the Holiday Inn Downtown. Mayor Sitton made some brief remarks to the entire group at the luncheon. City Council members, staff and County officials sat among the students at the luncheon. Senator Duncan was not able to attend, but had a representative from his staff to attend. Representative Jones had not yet committed. Representative Isett attended and made some award presentations during the luncheon. National County Government Week (NCGW) is an annual celebration of county government. First held in 1991, the goal of county government week is to raise public awareness and understanding about the roles and responsibilities of the nation's counties. There are activities at the national, state and local levels during county government week. More than 1,000 counties annually participate in NCGW by holding a variety of programs and events. The next item to be considered was Item 9. CONSENT AGENDA (Items 11-16, 18-27, 29-38) Motion was made by Councilmember Patterson, seconded by Councilmember McDougal to move Item 17 to Regular Agenda, delete Item 28, and approve Items 11-16, 18-27, and 29-38 on consent agenda as recommended by staff. Motion carried: 7 Yeas, 0 Nays. (11.) Approval of the minutes of the Regular City Council Meeting of March 23, 2000. (12.) Ordinance #2000-00016—Amending Chapter 28 of the Code of Ordinances permitting reimbursements of water and sewer tap charges; providing a savings clause; and providing for publication (second and final reading) . 228 City Council Meeting April 6, 2000 Page 229 ORDINANCE NO.2000-00016 AN ORDINANCE AMENDING CHAPTER 28 OF THE CITY OF LUBBOCK CODE OF ORDINANCES, PERMITTING REIMBURSEMENT OF WATER AND SEWER TAP CHARGES; PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR PUBLICATION. (13.) Ordinance #2000-00017—Zone Case No. 2878 (3005 Slide Road): Request of Harley Hughes (for Gene Bell) for a zoning change from C-3 to IHC on Lot 310, Midway Park Addition (second and final reading). ORDINANCE NO. 2000-00017 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 2878; A ZONING CHANGE FROM C-3 TO IHC ZONING ON LOT 310, MIDWAY PARK ADDITION, LUBBOCK, TEXAS; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. (14.) Ordinance #2000-00018—Zone Case No. 2173-C (131 W. Loop 289): Request of Muff London for Another Attic, LTD.) to amend the current C4 Specific Use permit for mini warehouses to add truck/trailer rental and for a zoning change from C-2 on an adjacent tract to C4 Specific Use to allow mini warehouses, trailer/truck rental and all permitted C-2 uses on Tract M-1 and Tract M-2, Whisperwood Addition (second and final reading). ORDINANCE NO. 2000-00018 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 2173-C; AMEND ORDINANCE NO. 9905 TO ALLOW FOR TRUCK/TRAILER RENTAL ON TRACT M-1 AND A ZONING CHANGE FROM C-2 TO C-4 SPECIFIC USE ZONING TO ALLOW MINI WAREHOUSES, TRUCK/TRAILER RENTAL AND ALL PERMITTED C-2 USES ON TRACT M-2, WHISPERWOOD ADDITION, LUBBOCK, TEXAS; PROVIDING A PENALTY; SUBJECT TO CONDITIONS, PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. (15.) Ordinance #2000-00019—Zone Case No. 1893-W (north of 41h Street and west of Frankford): Appeal of ADC, Inc. (for Mark G. Anderson) for a zoning change from GO to R-2 for duplexes on a portion of land out of Lot 2, Block J-S (second and final reading). ORDINANCE N0.2000-00019 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 1893-W; A ZONING CHANGE FROM GO TO R-2 SPECIFIC USE ZONING ON A PORTION OF LAND OUT OF LOT 2, BLOCK J-S, LUBBOCK, TEXAS; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. (16.) Resolution No. 2000-R0092 authorizing the Mayor to execute a parking lot lease with Hub City Brewery, Inc. (1928 Texas Avenue). 229 City Council Meeting April 6, 2000 Page 230 RESOLUTION NO.2000-ROO92 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Lease between the City of Lubbock and Hub City Brewery, Inc., and related documents. Said Lease is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 6' day of April, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Lease is filed with Resolution No. 2000-R0092. This lease agreement is for Luther Avitts of Hub City Brewery, Inc. to lease approximately 31 spaces of the City Health Department parking lot at the southwest corner of 19' Street and Texas Avenue. Additional parking per zoning requirements is needed for customers of the restaurant and club during the evening and nighttime hours. The lease is for one year and the City will receive $116.25 per month for this lease. This has been calculated as follows: $15 per space (typical monthly downtown parking lot space rental rate) x 31 spaces = $465. Parking will only occur on these spaces 15 days of the month and they will be leased only 12 hours a day maximum. Therefore, $465 x 1/2 month x 1/2 day = $116.25 due the City per month. The Right -of -Way Department recommended the approval of this lease. (17.) Resolution No. 2000-RO110 authorizing the Mayor to direct and execute on behalf of the City of Lubbock a grant application for a local innovation project to eliminate barriers to employment and any associated documents, by and between the City of Lubbock and the Texas Department of Human Services. This Item was moved to Regular Agenda and considered following the Consent Agenda. 230 City Council Meeting April 6, 2000 Page 231 RESOLUTION NO.2000-RO110 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Grant Application for the Local Innovation Projects to Eliminate Barriers to Employment and any associated documents, by and between the City of Lubbock and the Texas Department of Human Services. Said Grant Application is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by City Council this 6' day of April, 2000. ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Richard Burdine Richard Burdine, Interim Director of Health and Community Services APPROVED AS TO FORM: /s/ Any L. Sims Amy L. Sims, Assistant City Attorney /s/ WINDY SITTON WINDY SITTON, MAYOR A copy of the Grant Application is filed with Resolution No. 2000-RO110. The Texas Department of Human Services is requesting proposals for projects to identify and minimize or eliminate barriers to employment facing Temporary Assistance for Needy Families (TANF) recipients and potential TANF recipients in Texas. The projects should be able to begin immediately upon funding. The contract period will end August 31, 2001. Moving can be a stressful experience which can impact a person's ability to concentrate at work. It can also create problems for an employer. The displaced employee may have to take off from work to locate an apartment, to transfer utilities, to transfer the children to another school, to move, and so forth. The displaced employee may need to use work time to make telephone calls to accomplish these tasks. The disruption in their home life could ultimately result in a job loss. In order to minimize these problems, the innovation project would provide monies to assist eligible families with moving expenses, up to 4 months rent assistance and utility assistance, assistance with finding housing, education regarding the process of moving, and possible reimbursement of lost wages if it is necessary to take time off work to make the move. The Community Development and Services Board and the City Council recognized the need to assist current renters in North Overton in the 231 City Council Meeting April 6, 2000 Page 232 event that they are displaced due to the Centre Project when they recently approved CDBG funding for an optional relocation policy. This proposal for $291,000 would extend those monies to include additional assistance for TANF or TANF eligible families living in North Overton. The Community Development staff recommended approval of this grant application. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to pass Resolution No. 2000-RO110 as recommended by staff. Motion carried: 6 Yeas, 0 Nays. Councilmember McDougal recused himself. The next item considered was Item 40. (18.) Resolution No. 2000-R0093 authorizing the Mayor to execute an Interlocal Agreement between the City of Lubbock and the Lubbock Emergency Communication District (LECD) for the LECD to provide the City with new 9-1-1 telephones and related equipment. RESOLUTION NO.2000-ROO93 WHEREAS, the CITY wishes to provide Enhanced 9-1-1 (E9-1-1) emergency service to its citizens; and WHEREAS, the citizens of Lubbock County voted on April 5, 1986 by a vote of 15,209 in favor and 2,431 opposed, to form an emergency communication district; and WHEREAS, the LECD Board of Managers ordered the creation of an emergency communication district on May 1, 1986; and WHEREAS, the LECD is a body politic, created under Texas Health and Safety Code, Chapter 772.301 et. Seq. as amended, called the Emergency Telephone Number Act, in order to provide 9-1-1 service to the citizens of its jurisdiction; and WHEREAS, the LECD began providing E9-1-1 service to Lubbock County, including al municipalities within Lubbock, County, on the 27°i day of January, 1989; and WHEREAS, the LECD Board of Managers has determined that the LECD will purchase Enhanced 9-1-1 Telephone Customer Premises Equipment, which includes call answering equipment, hereinafter referred aInstant hereCall inafter refer�eders to for instant playback of both Telephone nd Radio conversations as IRR; 24 hour Logging Recorders for the continuous recording of both radio and telephone conversations, hereinafter referred to as LOGGING RECORDER; Synchronization Clocks which will keep the eferred tome on he CPE, IRR and as CLOCKS; and LOGGING RECORDER precise and accurate hereinafter r WHEREAS, the LECD Board of Managers and the CITY, pursuant to the provisions of the Interlocal Cooperation Act, Texas Government Code Chapter 791.01 et. Seq. , as amended, have determined OF LUBBOCK and e ln the best of Lubbock interests County, Texas, LECD and the inhabitants of the CITY to use the emergency communication systems of the LECD; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: 232 City Council Meeting April 6, 2000 Page 233 THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Interlocal Agreement with the Lubbock Emergency Communication District for sharing the benefits of enhanced 9-1-1 Telephone Customer Premises Equipment. The Agreement is attached hereto and shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by City Council this 6' day of April, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Ken A. Walker Ken A. Walker, Chief of Police APPROVED AS TO FORM: /s/ Dan T. Saluri Dan T. Saluri, Assistant City Attorney A copy of the Interlocal Agreement is filed with Resolution No. 2000-R0093. The 9-1-1 telephone equipment currently used by the Communications Center is over 10 years old and repair is becoming increasingly difficult because of the age of the equipment. Replacement parts are no longer produced. The Lubbock Emergency Communication District has purchased new call answering equipment, instant call check recorders and 24 hour logging recorders to replace the old equipment. The LECD requests the City enter into an Interlocal Agreement with them covering the following items: > LECD will train City employees in equipment use but the City will pay the employees' usual employment expenses --salaries, etc. > The City will provide proper security for the equipment and recordings. > City employees will not add hardware or software to the system without LECD permission and LECD may audit the equipment for compliance. The LECD requests this agreement be signed by April 15, 2000. The Lubbock Police Department recommended approval of this Interlocal Agreement. 233 City Council Meeting April 6, 2000 Page 234 (19.) Resolution No. 2000-R0094 authorizing the Mayor to execute the necessary contract documents with the South Plains Regional Chapter of the American Red Cross for instructional swimming and aquatics safety at City of Lubbock swimming pools. RESOLUTION NO.2000-R0094 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, by and between the City of Lubbock and South Plains Regional Chapter of the American Red Cross, a contract for instructional courses that teach individuals swimming and water safety, and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 6' day of April, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Tommy Gonzalez Tommy Gonzalez, Director of Civic Services APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Contract is filed with Resolution No. 2000-R0094. The City of Lubbock operates four swimming pools from May through August each year. The pools are located at Mae Simmons, Rogers, Clapp and Maxey Parks. For the past six years, the City of Lubbock has contracted with the South Plains Chapter of the American Red Cross to provide the Learn to Swim Program for individuals who desire to enroll in such programs. It is imperative that all patrons know how to swim and learn good water safety practices and procedures. Program courses include, but are not limited to, swimming classes, basic water safety, emergency water safety, lifeguard training, water safety instructor training, and infant and preschool aquatics. The Red Cross will register the participants in its Learn to Swim programs and they will supply equipment and water safety instructors for the Learn to Swim Programs. The City agrees to maintain the facilities utilized by the Red Cross for the programs in order to safeguard the health, safety and welfare of the program participants. With this in mind, the City will assist the Red Cross by providing lifeguards for the Learn to Swim Programs. 234 City Council Meeting April 6, 2000 Page 235 As in years past, the term of this agreement shall be for one year beginning June 1, 2000 and ending May 30, 2001. The Learn to Swim Program schedule will be approved by the assistant athletics and aquatics supervisor prior to implementation of the programs. Either party may terminate this agreement without cause upon thirty days' written notice to the other party. Staff recommended that the Mayor be authorized to execute the necessary contract documents provided in the resolution. (20.) Resolution No. 2000-R0095 authorizing acceptance of water and sanitary sewer improvements for the Indiana Avenue Baptist Church, Tract A to the City of Lubbock, Lubbock County, Texas. RESOLUTION N0.2000-R0095 A RESOLUTION ACCEPTING WATER AND SANITARY SEWER SYSTEM IMPROVEMENTS FOR TRACT A, INDIANA AVENUE BAPTIST CHURCH TO THE CITY OF LUBBOCK, LUBBOCK COUNTY, TEXAS. WHEREAS, the developer of Tract A, Indiana Avenue Baptist Church to the City of Lubbock, Lubbock County, Texas, has complied with the provisions of Article IV, Chapter 28 of the Code of Ordinances of the City of Lubbock, in providing the water and sanitary sewer improvements for said Addition; and WHEREAS, the total utility cost to the developer is $ 62,235.80 with the improvements constructed by Weaver Ditching Services, Inc., having a value of $ 42,278.88 as determined by the unit prices established by said Chapter 28 and $ 21,030.95 cash paid to the City, which amount includes $ 19,042.89 cash for adjacent lines, with Indiana Avenue Baptist Church the developer, to receive a refund of $ Lubbock and a refund of deposit in the amount of $ 23,407.07 in accordance with Chapter 28 of the Code of Ordinances of the City$ -0- and of WHEREAS, the construction of the said water and sanitary sewer improvements was performed under the supervision of the Water Utilities Engineer and completed n accordance with the City of Lubbock's plans and specifications; NOW THEREFORE:din BE IT RESOLVED BY THE CITY COUNCIL OF THE CIT Y OF LUBBOCK: SECTION 1. THAT the improvements be and the same are hereby accepted as an integral part of the water and sewer system of the City of Lubbock. SECTION 2. THAT the refundable cost in the amount of in accordance with said Chapter 28. $ 23,407.07 be made SECTION 3. THAT a refund of deposit be made in the amount_ SECTION 4, of $ 0_, THAT this Resolution shall take effect and be in force from after the date Of its passage. and 235 City Council Meeting April 6, 2000 Page 236 Passed by City Council this 6' day of April, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Chester Carthel Chester Carthel, Chief Engineer, Water Utilities APPROVED AS TO FORM: /s/ Linda Chamales Linda Chamales, Supervising Attorney/Office Practice This is a routine acceptance of water and sanitary sewer improvements constructed in accordance with the subdivision value laof $42,278e88 as cost of the improvements is $62,235.80 determined by the unit prices established by Chater 28 phe City f e Cod Lubbock Ordinances of the City of Lubbock. Cash paid to $21,030.95 that includes $19,042.89 foradjacent willins. Thereceivear efundvelopeof Indiana Avenue Baptist Church of Lubbockw $23,407.07 in accordance with Chapter 28. There is no refund of deposit. The subdivision is located at 96th Street and Indiana Avenue. Staff recommended acceptance of the improvements. Resolution No. 2000-R0096 authorizing acceptance of water and (21.) sewer imp rovements for the Boardwalk Addition, Tracts B- sanitary Texas. E to the City of Lubbock, Lubbock County, RESOLUTION NO.2000-R0096 SYSTEM A RESOLUTION ACCEPTING WATER AND SANITARI N TOER HE CITY BOARDWALK ADDITION IMPROVEMENT FOR B OC�COUNTY, TEXAS. OF LUBBOCK, L developer of Tracts B-E, Boardwalk Addition to WHEREAS, the the City of P has complied with the provisions of Article IV, Lubbock, Lubbock County, Texas, in roviding the water Chapter 28 of the Code of Ordinances of A edCity,oa aubboc P P and sanitary sewer improvements for sal 44,869.33 with the WHEREAS, the total utility cost to the developer is $ having a value of improvements constructed by Utility Contractors of America, the unit prices established by said Chapter 28, and $ 43,107.20 as determined by which amount includes $ -0- cash if for adjacent lines, $ 1,762.03 cash paid to the City, with with B.D.C. Properties the developer, to receive a refund of $ Chapter 28 of the Code of Ordinances of the City of Lubbock and a refund of deposit in the amount of $ -0- and 236 City Council Meeting April 6, 2000 Page 237 WHEREAS, the construction of the said water and sanitary sewer improvements was performed under the supervision of the Water Utilities Engineer and completed in accordance with the City of Lubbock's plans and specifications; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the improvements be and the same are hereby accepted as an integral part of the water and sewer system of the City of Lubbock. SECTION 2. THAT the refundable cost in the amount of $ -0- be made in accordance with said Chapter 28. SECTION 3. THAT a refund of deposit be made in the amount of $ -0-. SECTION 4. THAT this Resolution shall take effect and be in force from and after the date of its passage. Passed by City Council this 6' day of April, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Chester Carthel Chester Carthel, Chief Engineer, Water Utilities APPROVED AS TO FORM: /s/ Linda Chamales Linda Chamales, Supervising Attorney/Office Practice This is a routine acceptance of water and sanitary sewer improvements constructed in accordance with the subdivision regulations. The total cost of the improvements is $44,869.33 with a value of $43,107.20 as determined by the unit prices established by Chapter 28 of the Code of Ordinances of the City of Lubbock. Cash paid to the City of Lubbock is $1,762.03 with nothing included for adjacent mains. The developer, B.D.C. Properties of Lubbock, will not receive a refund in accordance with Chapter 28. There is no refund of deposit. The subdivision is located at 50th Street and Gary Avenue. Staff recommended acceptance of the improvements. (22.) Resolution No. 2000-R0097 authorizing acceptance of water and sanitary sewer improvements for the Crows Nest Addition, Tracts B1, D, E and F to the City of Lubbock, Lubbock County, Texas. 237 City Council Meeting April 6, 2000 Page 238 RESOLUTION NO.2000-R0097 A RESOLUTION ACCEPTING WATER AND SANITARY SEWER SYSTEM IMPROVEMENTS FOR TRACTS B1, D, E & F, CROWS NEST ADDITION TO THE CITY OF LUBBOCK, LUBBOCK COUNTY, TEXAS. WHEREAS, the developer of Tracts B1, D, E & F Crows Nest Addition to the City of Lubbock, Lubbock County, Texas, has complied with the provisions of Article IV, Chapter 28 of the Code of Ordinances of the City of Lubbock, in providing the water and sanitary sewer improvements for said Addition; and WHEREAS, the total utility cost to the developer is $ 37,370.82 with the improvements constructed by Weaver Ditching Services, Inc. having a value of $ 21,533.60 as determined by the unit prices established by said Chapter 28, and $ 15,837.22 cash paid to the City, which amount includes $ 14,621.14 cash for adjacent lines, with John Elphick the developer, to receive a refund of $ -0- in accordance with Chapter 28 of the Code of Ordinances of the City of Lubbock and a refund of deposit in the amount of $ -0- and WHEREAS, the construction of the said water and sanitary sewer improvements was performed under the supervision of the Water Utilities Engineer and completed in accordance with the City of Lubbock's plans and specifications; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the improvements be and the same are hereby accepted as an integral part of the water and sewer system of the City of Lubbock. SECTION 2. THAT the refundable cost in the amount of $ -0- be made in accordance with said Chapter 28. SECTION 3. THAT a refund of deposit be made in the amount of $ -0-. SECTION 4. THAT this Resolution shall take effect and be in force from and after the date of its passage. Passed by City Council this 6' day of April, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Chester Carthel Chester Carthel, Chief Engineer, Water Utilities APPROVED AS TO FORM: /s/ Linda Chamales Linda Chamales, Supervising Attorney/Office Practice 238 City Council Meeting April 6, 2000 Page 239 This is a routine acceptance of water and sanitary sewer improvements constructed in accordance with the subdivision regulations. The total cost of the improvements is $37,370.82 with a value of $21,533.60 as determined by the unit prices established by Chapter 28 of the Code of Ordinances of the City of Lubbock. Cash paid to the City of Lubbock is $15,837.22 that includes $14,621.14 for adjacent mains. The developer, John Elphick of Lubbock, will not receive a refund in accordance with Chapter 28. There is no refund of deposit. The subdivision is located at 4th Street and Frankford Avenue. Staff recommended acceptance of the improvements. (23.) Resolution No. 2000-R0098 authorizing acceptance of water and sanitary sewer improvements for the Regal Park Addition, Lots 123- 223 to the City of Lubbock, Lubbock County, Texas. RESOLUTION NO.2000-R0098 A RESOLUTION ACCEPTING WATER AND SANITARY SEWER SYSTEM IMPROVEMENTS FOR LOTS 123 - 223 REGAL PARK ADDITION TO THE CITY OF LUBBOCK, LUBBOCK COUNTY, TEXAS. WHEREAS, the developer of Lots 123 - 223 Regal Park Addition to the City of Lubbock, Lubbock County, Texas, has complied with the provisions of Article IV, Chapter 28 of the Code of Ordinances of the City of Lubbock, in providing the water and sanitary sewer improvements for said Addition; and WHEREAS, the total utility cost to the developer is $ 167,715.75 with the improvements constructed by Utility Contractors of America having a value of _ $ 138,519.75 as determined by the unit prices established by said Chapter 28, and $ 29,196.00 cash paid to the City, which amount includes $ 25,061.58 cash for adjacent lines, with Lubbock Land Company For Six Ltd. the developer, to receive a refund of $ 28,161.79 in accordance with Chapter 28 of the Code of Ordinances of the City of Lubbock and a refund of deposit in the amount of $ -0- and WHEREAS, the construction of the said water and sanitary sewer improvements was performed under the supervision of the Water Utilities Engineer and completed in accordance with the City of Lubbock's plans and specifications; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the improvements be and the same are hereby accepted as an integral part of the water and sewer system of the City of Lubbock. SECTION 2. THAT the refundable cost in the amount of $ 28,161.79 be made in accordance with said Chapter 28. SECTION 3. THAT a refund of deposit be made in the amount of $ -0-. SECTION 4. THAT this Resolution shall take effect and be in force from and after the date of its passage. 239 City Council Meeting April 6, 2000 Page 240 Passed by City Council this 6' day of April, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Chester Carthel Chester Carthel, Chief Engineer, Water Utilities APPROVED AS TO FORM: /s/ Linda Chamales Linda Chamales, Supervising Attorney/Office Practice This is a routine acceptance of water and sanitary sewer improvements constructed in accordance with the subdivision regulations. The total cost of the improvements is $167,715.75 with a value of $138,519.75 as determined by the unit prices established by Chapter 28 of the Code of Ordinances of the City of Lubbock. Cash paid to the City of Lubbock is $29,196 that includes $25,061.58 for adjacent mains. The developer, Lubbock Land Co. For Six of Lubbock, will receive a refund of $28,161.79 in accordance with Chapter 28. There is no refund of deposit. The subdivision is located at 89th Street and Frankford Avenue. Staff recommended acceptance of the improvements. (24.) Resolution No. 2000-R0099 authorizing acceptance of water and sanitary sewer improvements for the Westchester Park Addition, Lots 311-413 to the City of Lubbock, Lubbock County, Texas. RESOLUTION NO.2000-R0099 A RESOLUTION ACCEPTING WATER AND SANITARY SEWER SYSTEM IMPROVEMENTS FOR LOTS 311-413 WESTCHESTER PARK ADDITION TO THE CITY OF LUBBOCK, LUBBOCK COUNTY, TEXAS. WHEREAS, the developer of Lots 311-413, Westchester Park Addition to the City of Lubbock, Lubbock County, Texas, has complied with the provisions of Article IV, Chapter 28 of the Code of Ordinances of the City of Lubbock, in providing the water and sanitary sewer improvements for said Addition; and WHEREAS, the total utility cost to the developer is $ 165,975.82 with the improvements constructed by Utility Contractors of America having a value of $ 141,640.10 as determined by the unit prices established by said Chapter 28, and $ 24,335.72 cash paid to the City, which amount includes $ 20,802.92 cash for adjacent lines, with Walter B. Manooth the developer, to receive a refund of $ 36,474.43 in accordance with Chapter 28 of the Code of Ordinances of the City of Lubbock and a refund of deposit in the amount of $ -0- and 240 City Council Meeting April 6, 2000 Page 241 WHEREAS, the construction of the said water and sanitary sewer improvements was performed under the supervision of the Water Utilities Engineer and completed in accordance with the City of Lubbock's plans and specifications; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the improvements be and the same are hereby accepted as an integral part of the water and sewer system of the City of Lubbock. SECTION 2. THAT the refundable cost in the amount of $ 36,474.43 be made in accordance with said Chapter 28. SECTION 3. THAT a refund of deposit be made in the amount of $ -0-. SECTION 4. THAT this Resolution shall take effect and be in force from and after the date of its passage. Passed by City Council this 6' day of April, 2000. ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Chester Carthel Chester Carthel, Chief Engineer, Water Utilities APPROVED AS TO FORM: /s/ Linda Chamales Linda Chamales, Supervising Attorney/Office Practice /s/ WINDY SITTON WINDY SITTON, MAYOR This is a routine acceptance of water and sanitary sewer improvements constructed in accordance with the subdivision regulations. The total cost of the improvements is $165,975.82 with a value of $141,640.10 as determined by the unit prices established by Chapter 28 of the Code of Ordinances of the City of Lubbock. Cash paid to the City of Lubbock is $24,335.72 that includes $20,802.92 for adjacent mains. The developer, Walter B. Mantooth of Lubbock, will receive a refund of $36,474.43 in accordance with Chapter 28. There is no refund of deposit. The subdivision is located at 4th Street and West of Milwaukee Avenue Staff recommended acceptance of the improvements. (25•) Resolution No. 2000-RO100 authorizing acceptance of water and sanitary sewer improvements for the Stonebrook Addition, Lots 1-83 to the City of Lubbock, Lubbock County, Texas. 241 City Council Meeting April 6, 2000 Page 242 RESOLUTION NO.2000-RO100 A RESOLUTION ACCEPTING WATER AND SANITARY SEWER SYSTEM IMPROVEMENTS FOR LOTS 1 - 83 STONEBROOK ADDITION TO THE CITY OF LUBBOCK, LUBBOCK COUNTY, TEXAS. WHEREAS, the developer of Lots 1 - 83, Stonebrook Addition to the City of Lubbock, Lubbock County, Texas, has complied with the provisions of Article IV, Chapter 28 of the Code of Ordinances of the City of Lubbock, in providing the water and sanitary sewer improvements for said Addition; and WHEREAS, the total utility cost to the developer is $ 243,231.68 with the improvements constructed by Weaver Ditching Services, Inc. having a value of $ 231, 118.85 as determined by the unit prices established by said Chapter 28, and $ 12,022.83 cash paid to the City, which amount includes $ 5,942.04 cash for adjacent lines, with Rothwell Rentals the developer, to receive a refund of $ 149,771.03 in accordance with Chapter 28 of the Code of Ordinances of the City of Lubbock and a refund of deposit in the amount of $ -0- and WHEREAS, the construction of the said water and sanitary sewer improvements was performed under the supervision of the Water Utilities Engineer and completed in accordance with the City of Lubbock's plans and specifications; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the improvements be and the same are hereby accepted as an integral part of the water and sewer system of the City of Lubbock. SECTION 2. THAT the refundable cost in the amount of $ 149,771.03 be made in accordance with said Chapter 28. SECTION 3. THAT a refund of deposit be made in the amount of $ -0-. SECTION 4. THAT this Resolution shall take effect and be in force from and after the date of its passage. Passed by City Council this 6' day of April, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Chester Carthel Chester Carthel, Chief Engineer, Water Utilities APPROVED AS TO FORM: /s/ Linda Chamales Linda Chamales, Supervising Attorney/Office Practice 242 City Council Meeting April 6, 2000 Page 243 This is a routine acceptance of water and sanitary sewer improvements constructed in accordance with the subdivision regulations. The total cost of the improvements is $243,231.68 with a value of $231,118.85 as determined by the unit prices established by Chapter 28 of the Code of Ordinances of the City of Lubbock. Cash paid to the City of Lubbock is $12,022.83 that includes $5,942.04 for adjacent mains. The developer, Rothwell Rentals of Lubbock, will receive a refund of $149,771.03 in accordance with Chapter 28. There is no refund of deposit. The subdivision is located at 103rd Street and East of Indiana Avenue. Staff recommended acceptance of the improvements. (26.) Resolution No. 2000-RO101 authorizing the Mayor to execute Amendment #4 to engineering services agreement between the City of Lubbock and Delta Airport Consultants, Inc. for the design of an Airport Rescue and Fire Fighting (ARFF) Facility at Lubbock International Airport. RESOLUTION NO.2000-RO101 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, an Amendment No. Four (4) to the May 22, 1997 Engineering Agreement, by and between the City of Lubbock and Delta Airport Consultants, Inc, and related documents. Said agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by City Council this 6' day of April, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Mark N. Earle Mark N. Earle, Director of Aviation APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Agreement is filed with Resolution No. 2000-RO101. The Aircraft Rescue and Fire Fighter (ARFF) crew at Lubbock International Airport is a specially -trained contingent of the Lubbock Fire Department that provides the initial response in the event of an aircraft emergency or accident. Due to the low incidence of actual accidents, it is essential that the ARFF crews receive realistic training on 243 City Council Meeting April 6, 2000 Page 244 an on -going basis to ensure that they remain proficient. One of the most effective methods of ARFF training is the live -fire drill, in which fire fighters practice extinguishing a fire at a simulated crash site with the use of hand lines and specialized aircraft fire fighting trucks. This type of training is mandated under Federal Aviation Administration regulations. Currently, the airport does not have the facilities to conduct this type of training. Instead, the fire fighters are sent out to train at other airports that have such facilities, such as Amarillo International and DFW. Due to the high cost of travel and overtime, the airport can only afford to send each fire fighter to live -fire training once each year, barely meeting the minimum standards set by the Federal Aviation Administration. To enhance the readiness of its ARFF crews, the airport has obtained support and a funding offer from the FAA to build a live -fire training facility on -site. The estimated cost of construction of the facility is approximately $3 million. If approved by the City Council, this facility would be funded 90 % through a grant from the FAA's Airport Improvement Program, and 10 % through the airport's Passenger Facility Charge Program. This agenda item involves approval of a contract for design services for the live -fire training facility. Under a qualifications -based selection process conducted in 1996, the City Council awarded engineering services agreements to two firms, each agreement giving first -right -of - refusal for specific projects in the airport's Capital Improvement Program. When the airport initiates a project under one of the agreements, a fee is negotiated, and an amendment to the base agreement is developed for submission to the City Council. Through the RFP process, the live fire training facility design project was awarded to Delta Airport Consultants, Inc. A fee for the project has been negotiated, and an Amendment No. 4 to the base agreement with Delta has been developed. Lump sum fees for all phases of design work under the amendment total $129,130. Reimbursable expenses for all phases of work under the amendment are budgeted at a "not -to -exceed" amount of $317,992. In accordance with FAA requirements, an independent analysis of the proposed engineering fees has been conducted, and it has been determined that the fees are appropriate for the scope and complexity of the work contemplated under the amendment. The agenda back-up is very lengthy and is available to view in the City Secretary's office. The Airport Board has reviewed the amendment and recommended approval. Staff also recommended approval. (27.) Resolution No. 2000-RO102 authorizing a lease agreement between Luther Avitts and the City of Lubbock for materials storage at 1714- 1716 Buddy Holly Avenue. RESOLUTION NO.2000-RO102 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Lease by and between the City of Lubbock and Luther Anderson Avitts, Jr.. Said Lease is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. 244 City Council Meeting April 6, 2000 Page 245 Passed by City Council this 6m day of April, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Jim Bertram Jim Bertram, Managing Director of Strategic Planning APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Lease is filed with Resolution No. 2000-R0102. The purpose of this lease agreement is to allow supervisors and trustees from the John T. Montford TDCJ Unit to store and retrieve bricks on Luther Avitts' property in the Depot District, in conjunction with the Depot Streetscape Project. Neither Montford Unit employees nor trustees can enter on private property without a properly executed lease between the municipality and the private property owner. This lease agreement achieves that, and the term of the lease is for one year, for the amount of $1. Staff recommended this resolution and lease agreement be executed (28.) Consider a resolution to amend a contract between Crawford and Company and the City of Lubbock to provide Third Party Administration services for a Workers' Compensation Self -Insurance Program. This item was deleted. (29.) Resolution No. 2000-RO103 authorizing the Mayor to execute a contract for and on behalf of the City of Lubbock with FirstLogic, Inc. for software for a utility billing system. RESOLUTION NO.2000-RO103 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, by and between the City of Lubbock and FirstLogic, Inc., a software licensing agreement, and related documents. Said agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. 245 City Council Meeting April 6, 2000 Page 246 Passed by City Council this 6' day of April, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Kevin Walker Kevin Walker, Business Liaison Officer APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Agreement is filed with Resolution No. 2000-R0103. The City of Lubbock has agreed to purchase and install software for its Utility Billing System function. The current software, Accumail, is for postal certification (CASS) and is not compatible with the recently purchased Utility Billing System Banner 2.2.2. The City has identified FirstLogic, Inc. as a compatible software with Banner 2.2.2 to do postal certification (CASS). The FirstLogic contract is for a one-time licensing fee of $17,618 and renewable annual maintenance agreement and Post Office Directory with address validation of $5,524. This will continue to allow the City to take advantage of postal discounts when billing utilities. Staff recommended approval of the resolution authorizing the Mayor to execute the contract with FirstLogic, Inc. (30.) Resolution No. 2000-RO104 authorizing the Mayor to execute Amendment #2 to an architectural services agreement with Parkhill, Smith & Cooper, Inc., to provide architectural services for the Municipal Square Renovation —Phase III —Municipal Court Renovation. RESOLUTION NO.2000-RO104 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, by and between the City of Lubbock and Parkhill, Smith and Cooper, Inc., Amendment #2 to the Architectural Services Agreement for the Municipal Court Renovation (Phase III) at Municipal Square, and related documents. Said amendment is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. 246 City Council Meeting April 6, 2000 Page 247 Passed by City Council this 6' day of April, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Gary W. Smith Gary W. Smith, Facilities Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Amendment is filed with Resolution No. 2000-R0104. A contract was executed with Parkhill, Smith & Cooper on June 15, 1998 (Resolution No. 5941) to provide architectural services for a Master Plan and contract documents for multiple phases of the Municipal Square Renovation capital project. Phase I is completed. Phase II is under construction and Phase III negotiations for the design of the Police Administration and a portion of the Investigation Department produced a fee proposal included in another amendment to the original contract. In FY 1999-2000, another capital project was set up to fund renovations in the Municipal Court portion of the facility that will be bid with the rest of Phase III. The construction budget for the Municipal Court Renovation, Capital Project, is $165,000. The proposed fee and subsequent amendment has been approved by Facilities Management and City Attorney staff. The cost of basic Architectural Services is $15,980 or 9.7% of the total estimated construction cost of $165,000, a reasonable percentage for this type of project. Staff recommended that this resolution be approved. (31.) Resolution No. 2000-RO105 authorizing the Mayor to execute Amendment #3 to an architectural services agreement with Parkhill, Smith & Cooper, Inc., to provide architectural services for Phase III of the Municipal Square Renovations —Police Administration Renovation. RESOLUTION NO. 2000-RO105 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, by and between the City of Lubbock and Parkhill, Smith and Cooper, Inc., Amendment #3 to an Architectural Services Agreement for Police Administration Renovation (Phase III) at Municipal Square, and related documents. Said amendment is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. 247 City Council Meeting April 6, 2000 Page 248 Passed by City Council this 6' day of April, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Gary W. Smith Gary W. Smith, Facilities Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Amendment is filed with Resolution No. 2000-R0105. A contract was executed with Parkhill, Smith & Cooper on June 15, 1998 (Resolution No. 5941) to provide architectural services for the Master Plan and Phase I contract documents for the Municipal Square Renovation capital project, which has a project budget to date of $1,761,042. The project was originally funded at $1,061,042 in FY 1997-98 and the Architectural Services fee on a portion of that amount was contracted for in the amount of $116,111. Additional funding of $450,000 for Phase II was provided in FY 1998-99 and another capital project provided $51,000 for renovations to the Information Technology area. The Architectural Services fee for Phase II was agreed upon at $39,842 (Resolution No. 6305). This resolution will provide architectural services for Phase III of the renovation project valued at $670,500 with additional funding proposed in FY 2000-01. The proposed fee and amendment has been approved by Facilities Management and City Attorney staff. The cost of basic Architectural Services amounts to $59,690 or 8.9% of the total estimated construction cost of $670,500, a reasonable percentage for this type of project. Staff recommended that this resolution be approved. (32.) Resolution No. 2000-R0106/RFP #99-048 - Water Utilities Efficiency Study (Water Utilities). RESOLUTION NO. 2000-RO106 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, by and between the City of Lubbock and Malcolm Pirnie, Inc., a contract to conduct an efficiency study to analyze and evaluate the water treatment, water reclamation and wastewater collection sections, and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. 248 City Council Meeting April 6, 2000 Page 249 Passed by City Council this 6' day of April, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Terry Ellerbrook Terry Ellerbrook, Managing Director of Water Utilities APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Contract is filed with Resolution No. 2000-R0106. This contract will provide the Lubbock Water Utilities an outside resource to assist staff and management in comparing current utility operations in the Water Treatment, Water Reclamation and Wastewater Collection departments with other public and private operations. A qualified environmental and operations consultant will analyze and evaluate the operations of the water treatment, wastewater treatment and wastewater collection sections. The consultant will recommended modifications and/or adjustments in process procedures, technology, staffing, etc. that may result in increased efficiencies when compared to private sector operations and similar public industry standards. They will also evaluate the advantages and disadvantages of using private firms to operate and maintain all or portions of these departments. The following evaluation criteria was used to evaluate the proposals: Past Project Experience on Similar Projects (40%) Project Approach (25 %) Project Team Organization & Qualifications (25 %) Overall Responsiveness to the RFP (10%) The following firms submitted proposals and were ranked as follows: Malcolm Pirnie 84.8 HDR Engineering 84.4 Dresser and McKee 82.8 Black and Veatch 79.0 Alan Plummer and Associates 77.2 All five firms have extensive experience in the water utilities industry and all are very capable of performing the work. Due to the closeness of the top two scores, the committee agreed that interviews should be conducted regarding the top two firms. After the interviews were conducted, the committee felt that the methodology and proposed involvement of our employees developed by Malcolm Pirnie was most 249 City Council Meeting April 6, 2000 Page 250 satisfactory. Reference checks on similar projects completed by Malcolm Pirnie were all highly favorable. It was a difficult decision, but the evaluation committee recommended Malcolm Pirnie be engaged to perform this efficiency study. A contract in the amount of $139,300 has been successfully negotiated with Malcolm Pirnie of Dallas, Texas and is within the Professional Services budget amount. (33.) Bid #00-004 — Aerial Lift Trucks (Fleet Services). This bid is for the purchase of eight aerial lift trucks for Lubbock Power & Light and the purchase of two aerial lift trucks for Water Department - Pumping and Controls. The low bids are as follows: Altec Industries, Inc. of St. Joseph, Missouri $611,242.00 Hughes Truck Center of Tye, Texas $401,715.00 Robert's Truck Center of Lubbock, Texas $197,529.39 The low bids total $1,210,486.39 and are within the Capital Outlay - Heavy Moveable Equipment budget amount. (34.) Bid #00-019 — Doppler Traffic Radar Units (Police Department & Radio Shop). This bid is for the purchase of 50 Doppler traffic radar units for the Police Department. These new units will ensure the highest standard of quality and reliability of traffic radar used to detect speed violations and will help ensure fair and equitable treatment of all motorists while maintaining the highest degree of individual and agency credibility. Twelve of these units will replace aging units while the other 38 will be added to those currently in use by the Police Department. These Doppler traffic radar units are designed to measure, compute, and display the speeds of target vehicles in the stationary and moving modes and the patrol vehicle speed in the moving mode of operation. Additionally, they will meet or exceed the specifications for Type IV Radar (K-band, moving/stationary) as stated in the most recent draft of the Model Minimum Performance Specifications for Police Traffic Radar Devices released by the National Highway Traffic Safety Administration. The low bid is $56,850 from Kustom Signals, Inc. of Lenexa, Kansas and is within the General Facilities/Systems budget amount. (35.) Resolution No. 2000-RO107IRFP #00-021 — A/E Services for City of Lubbock Health Department Building Renovations (Facilities Management). RESOLUTION NO.2000-RO107 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a contract for architectural and engineering services for City of Lubbock Health Department Renovations, by and between the City of Lubbock and Parkhill, Smith & Cooper of Lubbock, Texas, and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. 250 City Council Meeting April 6, 2000 Page 251 Passed by City Council this 6' day of April, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Contract is filed with Resolution No. 2000-R0107. This contract is for architectural services for the renovation of the City of Lubbock Health Department building at 19' Street and Texas Avenue into the Health and Community Services Citizen Center facility. A committee of five individuals familiar with this project and other similar projects was selected to review and rate the proposals submitted by the firms listed above. The committee used the Evaluation Procedures for Competitive Proposals developed by the City of Lubbock Purchasing Department. Proposals. The selection criteria included: • Qualifications —Specialized Experience/Competence of A/E (40%) • Record of Performance (25 %) • Proposed Methodology and Types of Services (15 %) • Timeliness of the Proposed Work Schedule (10%) • Overall responsiveness to the RFP (10%) The following architectural firms submitted proposals and were ranked as follows: Adling Associates Architects of Lubbock, Texas 74.6 Green Harvey Architects, Inc. of Lubbock, Texas 83.7 Parkhill, Smith & Cooper, Inc. of Lubbock, Texas 95.5 Stiles and Stiles, Architects of Lubbock, Texas 77.1 Although all of the five firms have considerable experience in a variety of architectural and engineering projects including many past projects with the City of Lubbock, due to the specific aspects of this project, the clear leader in the group was Parkhill, Smith and Cooper, Inc. The committee was very impressed with that firm's large number of multi- user renovation projects, clearly presented methodology, understanding of the project scope and complexity, record of performance with past City of Lubbock projects, staffing, and proposed work schedule, in 251 City Council Meeting April 6, 2000 Page 252 addition to their very effective and responsive proposal. The other three firms, although competent, were less qualified in terms of past experience of a similar nature, staffing, and other aspects the committee decided were pertinent for the project. Due to this, the committee determined that interviews were unnecessary and decided to negotiate a fee with Parkhill, Smith and Cooper, Inc. Based on the criteria used by the selection committee and the subsequent scores for each firm, the committee recommended that Parkhill, Smith and Cooper, Inc., be engaged to perform the architectural engineering services required for the renovation of the Health Department building into the Health and Community Services Center facility. A contract in the amount of $66,465 has been successfully negotiated with Parkhill, Smith and Cooper of Lubbock, Texas and is within the budget amount. (36.) Bid #00-041 - Electric Utility Trailers (Fleet Services). This bid is for the purchase of four utility trailers for Lubbock Power & Light. A turret trailer and one pole/utility trailer will be used by Street Lighting, one pole/utility trailer will be used by Overhead Distribution, and one pole/utility trailer will be used by Underground Distribution in their daily operations. The low bid meeting specifications is $101,950 from Sauber Manufacturing Company of Virgil, Illinois and is within the Capital Outlay -Heavy Moveable Equipment budget amount. (37.) Resolution No. 2000-R0108/Bid #00-047 - Lubbock Parks & Recreation Offices Sidewalk Replacement (Park Development). RESOLUTION NO.2000-RO108 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a contract for sidewalk replacement, by and between the City of Lubbock and Saunders Construction, Inc. of Lubbock, Texas, and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. 252 City Council Meeting April 6, 2000 Page 253 Passed by City Council this 6' day of April, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney A copy of the Contract is filed with Resolution No. 2000-R0108. This project involves the removal and replacement of the sidewalk and selected portions of curb and gutter at the Lubbock Parks & Recreation Office building located at 1019 9' Street. The new sidewalks will be a combination of sidewalk surfaces and concrete brick pavers. All sidewalks will be constructed in accordance with the ADA Accessible Standards. The construction will also include gratings for tree wells and the installation of poles for pedestrian lighting fixtures provided by the City. The lowest bid was submitted by Birchwood Construction Co. of Levelland, Texas. However, due to performance on other City projects (see supporting documentation included in Council backup), staff recommended that City Council reject Birchwood Construction's bid and award the contract to the lowest responsible bidder. The low bid from the lowest responsible bidder is $36,870 from Saunders Construction Inc. of Lubbock, Texas and is within the Park Amenities -Parks & Recreation Office Sidewalk Replacement budget amount. (38.) Resolution No. 2000-R0109/Bid #00-052 - ACM Abatement & Demolition of Structure at 1017 East 29`h Street (Environmental Inspection Services). RESOLUTION NO. 2000-RO109 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a contract for ACM abatement and demolition of structure at 1017 E. 29' Street, by and between the City of Lubbock and Allen Butler Construction, Inc. of Ransom Canyon, Texas, and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. 253 City Council Meeting April 6, 2000 Page 254 Passed by City Council this 6' day of April, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ William de Haas William de Haas, Competition and Contracts Manager/Attorney CONTRACT STATE OF TEXAS § COUNTY OF LUBBOCK § THIS AGREEMENT, made and entered into this 6th day of April, 2000, by and between the City of Lubbock, County of Lubbock, State of Texas, acting by and through Windy Sitton, Mayor, thereunto authorized to do so, hereinafter referred to as OWNER, and Allen Butler Construction, Inc., of the City of Ransom Canyon, County of Lubbock, and the State of Texas, herein termed CONTRACTOR. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the CONTRACTOR hereby agrees with OWNER to commence and complete the construction of certain improvements described as follows: BID #00-052 - ACM ABATEMENT & DEMOLITION OF SRUCTURE AT 1017 EAST 29TH STREET - $30,500.00 and all extra work in connection therewith, under the terms as stated in the contract documents, and at his (or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete said construction in accordance with the contract documents as defined in the General Condition of Agreement. THE CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have been given to him and to substantially complete same within the time specified in the contract documents. The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with the bid submitted therefore, subject to additions and deductions, as provided in the contract documents and to make payment on account thereof as provided therein. 254 City Council Meeting April 6, 2000 Page 255 IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County, Texas in the year and day first above written. ATTEST: /s/ Kaythie Darnell Secretary APPROVED AS TO CONTENT: /s/ G.P. Martinez Owner's Representative APPROVED AS TO FORM: /s/ William de Haas City Attorney ATTEST: Corporate Secretary /s/ Maralyn Butler CITY OF LUBBOCK, TEXAS (OWNER) /s/ Windy Sitton MAYOR CONTRACTOR: Allen Butler Construction, Inc. By: /s/ Allen Butler PRINTED NAME: Allen Butler TITLE: President COMPLETE ADDRESS: Allen Butler Construction, Inc. #24 S. Lakeshore Dr. Ransom Canyon, Texas 79366 This project involves asbestos containing material (ACM) abatement and demolition of a two-story ten -unit apartment structure that was severely damaged by fire. During the inspection of the building shortly after the fire, it was determined that the structure contained regulated asbestos containing materials (RACM) on the 9" x 9" floor tiles and wall coverings in several air and heating closets. The low bid is $30,500 from Allen Butler Construction, Inc. of Ransom Canyon, Texas and is within the Environmental Inspection Services Structural Standards Compliance budget amount. A lien will be placed to recover these costs. Staff recommended award of each bid to the bidder as indicated on the tabsheets and award of each contract as shown on the resolutions. The next item considered was Item 17. ORDINANCES FOR PASSAGE (39.) Ordinance No. 2000-00020 - Zone Case No. 2439-C (2209 Slide and 5010 24' Street): Request of Charles Skibell for a zoning change from R-1 to R-1 Specific Use for garden homes on Lots 49 and 50, Bobalet Heights Addition (second and final reading). ORDINANCE NO.2000-00020 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 2439-C; A ZONING CHANGE FROM R-1 TO R-1 SPECIFIC USE ZONING FOR GARDEN HOMES ON LOTS 49 AND 50, BOBALET HEIGHTS ADDITION, LUBBOCK, TEXAS; PROVIDING A PENALTY; SUBJECT TO CONDITIONS, PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. 255 City Council Meeting April 6, 2000 Page 256 Motion was made by Councilmember McDougal, seconded by Councilmember Ince to pass on second and final reading Ordinance No. 2000-00020 as recommended by staff. Motion carried: 6 Yeas, 1 Nays. Councilmember Hernandez voted nay. Board Appointments Recognition was considered next. MISCELLANEOUS (40.) Resolution No. 2000-RO111 giving Notice of Intent to amend the February 24, 2000 tax abatement agreement with X-FAB Texas, Inc. to include tangible personal property. RESOLUTION NO.2000-RO111 WHEREAS, the City Council has determined to give notice of its intent to amend the February 24, 2000 Tax Abatement Agreement with X-FAB Texas to include tangible personal property in accordance with V.T.C.A. Tax Code Sections 312.204 and 312.208; and WHEREAS, V.T.C.A. Tax Code Section 312.2041 requires notice of intent of the City Council to be given to the presiding officer of the governing body of each taxing unit in which the property to be subject to the Tax Abatement Agreement is located; NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Secretary give notice as set forth in Exhibit "A" of the intention of the City Council to amend the February 24, 2000 Tax Abatement Agreement with X- FAB Texas, to include tangible personal property, said notice to be given to the presiding officers of each governing body of each taxing unit having jurisdiction in assessing taxes on property located at 2301 N. University in the City of Lubbock, Lubbock County, Texas and further described as being all of Tract A, Texas Instruments Addition, an addition to the City of Lubbock according to the map, plat and/or dedication deed thereof, recorded in Volume 1363, Page 977, Deed Records of Lubbock County, Texas (D.R.L.C.T.) and all of that abandoned Drake Street as described by Correction Quit Claim Deed from the City of Lubbock to Texas Instruments Incorporated, a Delaware corporation, recorded in Volume 1541, Page 32, D.R.L.C.T. and being more particularly described by metes and bounds as follows: BEGINNING at an aluminum disk monument found at the Northeast corner of said Drake Street on the South line of Block 1, Lubbock State School Addition, an addition to the City of Lubbock, according to the map, plat and/or dedication deed thereof, recorded in Volume 1143,Page 677, D.R.L.C.T. and also being North 0 deg. 01 min. 09 sec. East - 10.00 feet from the Northwest corner of Lot 1, Lawson Addition, an addition to the City of Lubbock, according to the map, plat and/or dedication deed thereof, recorded in Volume 838, Page 211, D.R.L.C.T. THENCE South 0 deg. 01 min. 09 sec. West, along the East line of said abandoned Drake Street, at 10.00 feet, passing the Northwest corner of said Lawson Addition, continuing along the West line of said Lawson Addition, at 60.00 feet, passing the Southeast corner of said abandoned Drake Street and the most Northerly Northeast corner of said Texas Instruments Addition, continuing on for a total distance of 139.91 feet to an aluminum disk monument found for the Southwest corner of said Lawson Addition; 256 City Council Meeting April 6, 2000 Page 257 THENCE South 89 deg. 58 min. 01 sec. East, along the North line of said Texas Instruments Addition and the South line of said Lawson Addition, a distance of 143.27 feet to an aluminum disk monument found for the most Easterly Northeast corner of said Texas Instruments Addition and the Southeast corner of said Lawson Addition on the West Right-of-way of University Avenue (F.M. 1264, variable width R.O.W.); THENCE South 0 deg. 32 min. 04 sec. East, along the East line of said Texas Instruments Addition and the West Right-of-way of said University Avenue, a distance of 2422.31 feet to a 1 /2 inch iron rod set for corner; THENCE North 89 deg. 27 min. 56 sec. East, along the East line of said Texas Instruments Addition and the West Right-of-way of said University Avenue, a distance of 10.00 feet to a 1/2 inch iron rod set for corner in the North Right-of-way of Loop 289 at the beginning of a curve to the right having a radius that bears North 89 deg. 50 min. 33 sec. West, a distance of 215.00 feet; THENCE Along the North Right-of-way of said Loop 289 and along said curve to the right, with a chord that bears South 42 deg. 01 min. 23 sec. West - 286.98 feet, through a central angle of 83 deg. 43 min. 52 sec. and an arc length of 314.20 feet to a concrete Right-of-way marker found for corner at the end of said curve; THENCE South 84 deg. 14 min. 24 sec. West, along the North Right-of-way of said Loop 289, a distance of 833.14 feet to an aluminum disk monument found for corner at the beginning of a curve to the left having a radius that bears South 05 deg. 45 min. 28 sec. East, a distance of 5879.65 feet; THENCE Along the North Right-of-way of said Loop 289 and along said curve to the left, with a chord that bears South 82 deg. 04 min. 50 sec. West - 443.52 feet, through a central angle of 04 deg. 19 min. 23 sec. and an arc length of 443.63 feet to an aluminum disk monument found for corner at the end of said curve; THENCE South 83 deg. 47 min. 51 sec. West, along the North Right-of-way of said Loop 289, a distance of 766.83 feet to a concrete Right-of-way marker found for corner; THENCE South 73 deg. 26 min. 45 sec. West, along the North Right-of-way of said Loop 289, a distance of 266.20 feet to an aluminum disk monument found for corner; THENCE South 89 deg. 52 min. 26 sec. West, along the North Right-of-way of said Loop 289, a distance of 599.04 feet to an aluminum disk monument found for the Southwest corner of said Texas Instruments Addition and the Southeast corner of a called 286.15 acre tract of land conveyed to the City of Lubbock as described in a deed recorded in Volume 370, Page 55, D.R.L.C.T.; THENCE North 0 deg. 00 min. 37 sec. East, along the West line of said Texas InstrumentsAddition and the East line of said 286.15 acre tract, a distance of 2318.79 feet to an aluminum disk monument found for the most Westerly Northwest corner of said Texas Instruments Addition; THENCE South 89 deg. 56 min. 05 sec. East, a distance of 100.19 feet to an aluminum disk monument found for an inside ell corner of said Texas Instruments Addition; THENCE North 0 deg. 00 min. 05 sec. West, along the West line of said Texas Instruments Addition and the East line of said 286.15 acre tract, at 706.65 feet, passing the Southwest corner of the above mentioned abandoned Drake Street and continuing for a total distance of 766.65 feet to an aluminum disk monument found for the most Northerly Northwest corner of said Texas Instruments Addition and the Northwest 257 City Council Meeting April 6, 2000 Page 258 corner of said abandoned Drake Street, on the South line of the above mentioned Block 1, Lubbock State School Addition; THENCE South 89 deg. 53 min. 30 sec. East, along the North line of said Drake Street and the South line of Block 1, Lubbock State School Addition, a distance of 2800.50 feet to the POINT OF BEGINNING and containing 203.377 acres of land. Passed by City Council this 6' day of April, 2000. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Richard Burdine Richard Burdine, Assistant City Manager APPROVED AS TO FORM: /s/ Donald G. Vandiver Donald G. Vandiver, First Assistant City Attorney The City Council approved a ten-year declining scale tax abatement for the renovation of the X-FAB facility on February 24, 2000. Since that time, the City of Lubbock has received an application for industrial tax abatement for machinery and equipment from X-FAB Texas, Inc. to expand their production capacity at 2301 North University Avenue, in the North Enterprise Zone. X-FAB has been approached with additional business opportunities and in order to take advantage of them they will have to expand their production capacity. X-FAB is planning a two-phase expansion that will take place over the next 12 to 36 months. The first phase of the expansion began in February 2000 and will be completed by December 2000. X-FAB will expand their monthly capacity from 10,000 wafers to 20,000 wafers in this phase to meet the long-range demand for a specific customer. The investment will be approximately $4.6-$12 million in new equipment. X-FAB will create 85 new jobs with an estimated annual payroll of $2.25 million. The project meets the Industrial Tax Abatement Policy and Guidelines minimum of $2,000,000 of personal property assessed valuation or 25 new permanent jobs. Market Lubbock considered this application at its March 8, 2000 Board Meeting and has recommended a 5 year, declining scale tax abatement for the machinery and equipment for X-FAB. The abatement amount for the City of Lubbock based on the maximum investment of $12 million would be approximately: 258 City Council Meeting April 6, 2000 Page 259 Year 1 100 % $69, 600 Year 2 80 % $55, 680 Year 3 60% $41,760 Year 4 40 % $27, 840 Year 5 20 % $13 , 920 The total city abatement over the life of the contract for the machinery and equipment at the maximum investment would be $208,800. The total county abatement for the machinery and equipment over the life of the contract would be $107,309. Rather than preparing and executing a totally different contract, staff is recommending that the existing contract, executed on February 24, 2000 by the City Council, be amended to add the tangible personal property. The base year will be the same and it would be less confusing and administratively less costly to have one contract rather than two. The project will add $4.6 million to $12 million in new value to the tax base in the North Enterprise Zone and will create 85 new jobs. Under the current guidelines, X-FAB Texas, Inc. is eligible and meets all the criteria for tax abatement. Staff concurs with Market Lubbock Inc.'s recommendation of approval of the tax abatement for machinery and equipment for a term of five years with a declining schedule. David Sharp of Market Lubbock Inc. presented staff comments. Don Meinkoth of X-FAB Texas, Inc. also presented comments to the Council. Motion was made by Councilmember Nelson, seconded by Councilmember Patterson to pass Resolution No. 2000-ROIll as recommended by staff. Motion carried: 7 Yeas, 0 Nays. 259 City Council Meeting April 6, 2000 Page 260 11:24 A. M. COUNCIL ADJOURNED There being no further business to come before Council, Councilmember McDougal made a motion to adjourn; Councilmember Cooke seconded the motion. Motion carried• 7 Yens n Navc Read and approved this day of , 2000.