HomeMy WebLinkAboutMinutes - City Council - Regular - 3/23/2000CITY OF LUBBOCK
REGULAR CITY COUNCIL MEETING
March 23, 2000
7:30 A. M.
The City Council of the City of Lubbock, Texas met in regular session on the 23"
day of March, 2000 in the City Council Chambers, first floor, City Hall, 1625 13th
Street, Lubbock, Texas at 7:30 A. M.
7:31 A. M. CITY COUNCIL CONVENED
City Council Chambers, 1625 13th Street, Lubbock, Texas
Present: Mayor Windy Sitton, Mayor Pro Tem Max Ince, Councilmember
Alex "Ty" Cooke, Councihmember Marc McDougal
CITIZEN COMMENTS
No citizens appeared to express comments to the Council
EXECUTIVE SESSION
Mayor Sitton stated the Council would hold an executive session in
accordance with the V.T.C.A. Government Code, Section 551 to discuss
personnel matters (City Manager, City Secretary); deliberate, vote and
take final action on electric rates of Lubbock Power and Light (Electric
Utilities); pending or contemplated litigation (Airport, Codes
Enforcement, Engineering, Lubbock Power & Light, Police
Department); and personnel matters regarding duties, responsibilities,
and/or appointments (Boards and Commissions).
7:32 A. M. CITY COUNCIL RECESSED TO EXECUTIVE SESSION
City Council/City Manager's Conference Room
All councilmembers were present.
( 1•) Hold an executive session in accordance with V.T.C.A. Government
Code, Section 551.074(a)(1) to discuss personnel matters (City
Manager, City Secretary).
(2.) Hold an executive session in accordance with V.T.C.A. Government
Code, Section 551.086 to deliberate, vote and take final action on
electric rates of Lubbock Power and Light (Electric Utilities).
(3•) Hold an executive session in accordance with V.T.C.A. Government
Code, Section 551.071(1)(A) to discuss pending or contemplated
litigation (Airport, Codes Enforcement, Engineering, Lubbock Power
& Light, Police Department).
(4.) Hold an executive session in accordance with V.T.C.A. Government
Code, Section 551.074(a)(1) to discuss personnel matters regarding
duties, responsibilities, and/or appointments to:
Appointments Advisory Board
Community Development and Services Board
Keep Lubbock Beautiful Advisory Committee
Park and Recreation Board
Youth Commission
9:36 A. M. CITY COUNCIL WORK SESSION CONVENED
Committee Room 103
All councilmembers were present.
City Council Meeting
March 23, 2000
Page 176
( 5.) Presentation of Appointments Advisory Board 1999 Annual Report
by Debbie Hurt, Chair.
Each year the Appointments Advisory Board presents an Annual Report
to the City Council that details the board appointment information during
the past year. The report also includes board recruitment activity of the
past year. This report is an operational tool in helping the Board make
recommendations to the Council and assisting with recruitment efforts.
( 6.) Request by the South Plains Childcare Management System to waive
the public service policy for childcare funding for the FY 2000-2001
funding cycle of Community Development Block Grant funds by
Joseph Draughon, Childcare Program Manager for South Plains
Childcare Management System.
This agency is requesting the waiver in order to draw down additional
federal match funds available for childcare. If the public service policy
is followed, the agency would be requesting its third year of funding.
They would, therefore, be eligible for 35 % of the original $120,000
award. The federal matching childcare dollars can only be drawn by the
South Plains Childcare Management System. This match provides
Lubbock an additional $1.66 for every dollar the local community
provides for childcare. The match does not necessarily have to come
from the local government.
In the past, the City received requests from various agencies for
childcare. Two years ago it was agreed, by the agencies, that South
Plains Childcare Management System would make the request. The
other agencies would receive vouchers for childcare from the program.
By doing so, clients could go to any approved childcare provider that
was convenient to them, rather than a specific agency, or location.
( �,) Presentation on City of Lubbock Performance Measurement
Program by Anna Mosqueda, Director of Management Services.
The City of Lubbock, along with a number of other cities and counties
nationwide, is participating in the International City/County Management
Association (ICMA) comparative performance measurement program.
The program was created to help cities and counties obtain comparable
data about the quality and efficiency of service delivery to their citizens.
The program involves the collection, analysis and interpretation of
comparative performance data from the participating local governments
in four major service areas:
1. Police Services
2. Fire Services
3. Neighborhood Services (whichibraincludesd StS lid waste, Code
Enforcement, Housing, Parks,
4. Support Services (which includes Purchasing, Fleet Management,
Information technology, Human resources and Facilities
Management).
In this age of "reinventing government" people at all levels of
government are look for better and more efficient ways to deliver
services. An increasing number
help f local manage governments
l limited t are resources turning more
performance measurement p
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City Council Meeting
March 23, 2000
Page 177
effectively and improve accountability to the public. The information
collected through performance measurements allows for better
assessment of trends in service delivery, identifying goals for
improvement and helps in making better decision about how to allocate
scarce resources. It can also be used as a tool in day-to-day
management, budgeting, and program planning and analysis.
Staff will present City of Lubbock's progress toward implementation of
ICMA's comparative performance measurement program.
( 8•) Update on Strategic Plan by Jim Bertram, Director of Strategic
Planning.
Council was recently sent a draft goals document as a follow-up on the
Council's Goals and Strategies Session at Reese Center in January 2000.
Attached was a draft "mockup" of a shorter version of this detail plan,
which would be a more convenient size for the City Council to use in the
upcoming year or two.
The larger document, which includes proposed strategies to achieve the
outlined goals will actually be the "working document" for the staff to
monitor and measure progress toward implementation.
The planning document contains eight broad strategic issue areas (economic
development, financial planning, land use/growth, transportation, aviation,
health and community services, and public safety); 21 strategic issues, 21
broad goals for each strategic issue (13 of which were established goals in
prior goals documents), and 40 specific strategies to achieve these goals.
This planning document grows out of a process of managing change to
bring about a desired future. This process recognizes that time changes
everything and that this plan should be used as a dynamic working plan that
is flexible enough to adapt to rapid change as needed. At any point that the
staff or City Council feels like changing times no longer justify pursuit of
any of these goals or strategies, staff should, by consensus, amend the plan
and pursue different goals and strategies.
It is staff's intent for Council to accept these goals by consensus. Pending
any suggested amendments by Council, appropriate staff were present at
work session to respond to specific Council questions.
10:26 A. M. WORK SESSION RECESSED
10:46 A. M. CITY COUNCIL REGULAR MEETING RECONVENED
City Council Chambers
Present: Mayor Windy Sitton, Mayor Pro Tem Max Ince, Councilmember
Alex "Ty" Cooke, Councilmember Victor Hernandez,
Councilmember Marc McDougal, Councilmember David Nelson,
Councilmember T. J. Patterson; Bob Cass, City Manager; Anita
Burgess, City Attorney; and Becky Garza, Assistant City Secretary
Absent: None.
Mayor Sitton called the meeting to order at 10:46 A. M.
( 9•) Father John Hill of St. Andrew Greek Orthodox Church gave the
invocation.
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(10.) Pledge of Allegiance was given in unison by those in the City Council
Chambers.
CITIZEN APPEARANCES
(11.) Presentation of 4'b Corps Program of Broadway Festivals by Bill
Sowder, District Attorney; Linda Smith, Broadway Festivals; and
Anita Burgess, City Attorney.
4'' Corps is a two -week summer youth employment training camp for
youth from 15 to 18 years of age, and includes an Extended Program
that meets once a month, beginning in September and continuing through
May. The cadets are paid $500 for their participation in the two -week
camp plus their room and board, and an additional $500 for the
successful completion of the Extended Program. The program
emphasizes the importance of a good work ethic, self-discipline, self-
confidence, responsibility, teamwork, and effective employment skills
while providing valuable work experience for the cadets. The program's
curriculum was developed through a joint effort involving Reese Air
Force personnel, Texas Tech University, the Army, Navy and Marine
Corps, the Army National Guard, Army and Air Force ROTC programs,
and the Lubbock Independent School District.
The Two -Week Camp
The two -week military style camp has been recognized by the Texas
Attorney General's Office as an outstanding youth program. It is
designed for all youth, those from middle class, traditional families, as
well as youth from low income and/or single parent households. It is
precisely because of this diversity that this unique camp is so successful.
4'' Corps strives to create an atmosphere where youth from all segments
of the community work together to become one unified team while
learning essential skills for future employment.
This year's camp will be held from June 21 through July 6, 2000. The
camp includes cadets who are selected from hundreds of applications and
utilizes seven adult supervisors who come from diverse backgrounds,
including the military, ROTC, the medical field, law enforcement, and
education. The cadets work in nine to ten person squads to build a sense
of teamwork. Cadet graduates from the previous year may apply to be
team leaders to serve as mentors for the new cadets.
The cadets will be housed at the Lubbock Reese Redevelopment
Authority. The daily schedule begins at 5:30 a.m. with physical training
and drill ceremony, followed by a day of community service. Projects
such as Habitat for Humanity, South Plains Food Bank Farm,
neighborhood graffiti removal and housing renovations utilize the cadets
for various community improvements. The cadets participate in the
Texas Tech Ropes Course and receive CPR training. Evening sessions
include classroom topics on free enterprise, resume writing, interviewing
skills, financial planning and management, basic first aid, self-esteem
and coping skills. At all times, the cadets are challenged to emulate the
excellent role models offered to them by instructors and staff. The
cadet's day ends with lights out at 9:00 P.M.
On July 3-5, the cadets provide much of the manpower for the 4`' on
Broadway Celebration. They will assist in setting up the vendor booths,
organizing the parade, erecting tables and chairs, streets and area clean-
up, and other logistic operations involved in staging the huge
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community -wide festival. One of the proudest moments for the cadets is
providing the honor guard for the parade by carrying the fifty state flags.
The Extended Program
With the successful completion of the two -week camp, the cadets may
then participate in the Extended Program. Beginning in September and
continuing through May, the cadets meet one Saturday a month for
various community services projects and a short, work -related,
motivational workshop. The 4' Corps Program pays each cadet $50 for
each of the eight sessions attended, plus a $100 bonus for perfect
attendance. For these extended sessions, a cadet may earn an additional
$500, or a total of $1,000 for the year ($500 for the two -week camp, and
$500 for the Extended Program). The Extended Program not only
provides work experience for the cadets, but also reinforces the
employment training they received during the camp.
Additional Work Opportunities
Through the 4' Corps Program, other non-profit organizations and for -
profit corporations are encouraged to employ these trained cadets for
temporary or seasonal work. 4' Corps continues to monitor these cadets
and their employment progress throughout the year.
About the Cadets
Each 4'h Corps Candidate submits a written application and is
interviewed to determine his/her interest in participating in the program.
The Corps is ethnically diverse — historically approximately 30 %
Hispanic, 25 % African American, 40 % Anglo, and 5 % Other.
Approximately 35 % of the cadets are female and 65 % are male. A
recent research project found that many of the past cadets have improved
their academic performance, are more active in their community through
work or other extracurricular activities, and have had no negative
encounters with law enforcement since completion of the camp. The
research findings also indicate that the 4'' Corps Program and its
curriculum serve as preventive measures that impact the lives of the
youth participants.
4' Corps History
In the spring of 1994, several individuals from the community came
together to address the need for summer employment opportunities for
the youth of Lubbock and the surrounding community. During those
meetings, it became apparent that young people not only needed jobs, but
they also needed direction to develop employment skills, self-discipline,
and self-confidence. The 4' Corps was founded to fulfill this need while
also performing much needed community service.
With the growing social dependence on government programs, it was
recognized that it is important to challenge the private sector to provide
the financial backing necessary to make this program a reality. Now in
its seventh year, local businesses and individuals, reflecting their
commitment to the youth in our community, have financially supported
the 4' Corps Program.
4"' Corps is a non-profit 501(c)(3) corporation and a project of Broadway
Festivals, Inc. It is governed by the eighteen member Broadway
Festivals, Inc. Board of Directors and is implemented by a volunteer
steering committee and one full-time Project Director.
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The 4'li Corps Program is a win -win program. The youth of our
community are provided jobs and employment skills, and the community
reaps the benefits of the cadets' community service work and nurtures
well-rounded, productive citizens. The 4' Corps Program is a local
program that has a proven success record — a local program that works!
(12.) Presentation of a special recognition to Irma Guerrero of United
People for the Betterment of the Llano Estacado; Richard Lopez of
Guadalupe Economic Services Corp.; and Cornelio Caldivar of the
League of United Latin American Citizens #281, honoring the work
of Caesar Chavez, leader of the United Farm Workers of America
Union, for his lifelong work in assisting migrant and farm workers.
Caesar Chavez grew up and lived as a migrant farm worker in California
from 1937 to 1993. Through his work as a migrant worker, and later as
a labor leader representing migrant workers, Caesar Chavez brought
attention to the dismal working conditions and low wages of those who
worked in the fields of California, many of whom were of Mexican
descent. Through political and economic pressures of the strikes of these
workers, Caesar Chavez was able to persuade the California legislature
to amend labor laws to protect the rights of these often forgotten people.
This recognition is being given in conjunction with a march on March 31
honoring the birth of Caesar Chavez. This march is being organized and
sponsored in Lubbock by LULAC, United People for the Betterment of
the Llano Estacado, LISD, Texas Tech University, South Plains College,
The Buddy Holly Center, The Maggie Trejo Supercenter, The Lubbock
Democratic Party, The Hispanic Agenda, The American GI Forum, The
Hispanic Association of Women, The Neighborhood Involvement
Center, The Texas Migrant Council, Guadalupe Economic Services
Corp., The Knights of Columbus, and The Cursillo Movement.
A special recognition was presented to Irma Guerrero, Richard Lopez,
and Cornelio Caldivar in honor of Caesar Chavez.
(13.) Presentation of a special recognition to the Texas Agricultural
Extension Service for their sponsorship of the Walk Across Texas
event from April 1 through May 27, 2000.
Kay Davis, with Texas Agricultural Extension Service, appeared before
the City Council to accept a special recognition honoring this agency's
sponsorship of the "Walk Across Texas" event from April 1 through
May 27, 2000. In addition to Ms. Davis, three City employees - Kelly
Northcott, Dani Blythe, and Terri Martinez, will accept this Special
Recognition. Kelly, Dani, and Terri serve on the Texas Agricultural
Extension Service's Family and Consumer Advisory Board. Alex
Torres, Chair of the sponsoring Family and Consumer Sciences
Advisory Board, was also present and spoke briefly.
The Walk Across Texas is an effort to organize teams of individuals who
will begin a daily regiment of walking to improve their health and lose
weight. The Walk Across Texas is a statewide event that will promote
good health among Texas residents and will bring attention to the
importance of being physically active, following a healthy diet, and
monitoring one's weight. The Texas Agricultural Extension Service
team for Lubbock County has the goal of walking from Texline to
Brownsville, a total of 942 miles, in eight weeks. By accomplishing
this, they will have symbolically Walked Across Texas.
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A special recognition was presented to Kay Davis, with Texas
Agricultural Extension Service for organizing "Walk Across Texas."
(14.) Presentation of a special recognition to City of Lubbock Complete
Count Committee for their diligent efforts to make sure that all
citizens are counted in the 2000 Census.
The Complete Count Committee, a 19-member citizen group appointed
by the Lubbock City Council, supplements what the Census Bureau does
by helping to promote a complete census count to the entire community
by educating, instilling, and developing relations with historically
undercounted groups. Undercounted groups include minorities, renters,
college students, and children.
This recognition is being given in conjunction with a proclamation of
March 20-26 as Census Week in the City of Lubbock, as well as Census
Sunday being observed by all religious leaders.
A special recognition was presented to David Buckberry, Christy
Martinez, Robert Massengale, and Andrea Gaitan on behalf of the
Complete Count Committee.
(15.) Presentation of a special recognition to the Health Education Team
for their efforts to promote National Public Health Week April 3-7,
2000.
Mary Croyle, Health Education Manager, and Tommy Camden, Interim
Health Director, appeared before the City Council to accept a special
recognition honoring the City of Lubbock's efforts to promote National
Public Health Week 2000. In addition to Ms. Croyle and Mr. Camden,
other members of the Health Education Team were present to accept this
recognition.
The purpose of National Public Health Week is to inform everyone about
the often unrecognized contributions that Public Health has made
including: preventing epidemics and the spread of disease, and educating
and empowering individuals to adopt healthy behaviors. This year's
theme is "Keepin' Lubbock Healthy." There will be three events in
April to promote Public Health, which include the City -Wide Health Fair
on March 31-April 1 at the South Plains Mall, the City of Lubbock
Employee Health Fair on April 7 at City Hall, and the Texas Youth: Our
Key to a Health Future -Town Hall Meeting on April 26 at Estacado High
School. All of these events are sponsored by the City of Lubbock Health
Education Team.
A special recognition was presented to these individuals for their efforts
to promote National Public Health Week 2000.
(16.) Presentation of the Legendary Service Star Award for February.
The Legendary Service Star Award recognizes an employee or team
which has exhibited exemplary customer representingrvice. There five
re six
nominations for the February Star Award,presenting f ve ind
and two departments.
The recipient of the February Legendary Service Star ward Communications Belli da
Ortiz, Public Safety Dispatcher in the
Belinda's nomination comes from a citizen who
bywrote
to thdur ngoa
about the excellent customer service provided
difficult time.
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City Council Meeting
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Belinda Ortiz was presented with the Legendary Service gold star lapel
pin and $50 dinner certificate.
TOP TEN LIST
Councilmember David Nelson presented his list of Top Ten Positive
Things About Lubbock.
No. 10 is Latin American Culture. From Cinco de Mayo to the
Sixteenth of September Celebration, our Hispanic community entertains
the City of Lubbock with many well-known family events that celebrate
the heritage and colorful history of the Mexican -Americans. There are,
however, other positive benefits that Lubbock's Hispanic community
adds to the City. Did you know that after doubling the population in the
1950's and 1960's, Hispanics are the fastest growing segment of
Lubbock's population? Did you know that Lubbock's educational,
church and charitable institutions are the beneficiaries of thousands of
contributions from our Hispanic community year, with a recent highlight
being the one million dollar contribution to Texas Tech University by a
Lubbock Hispanic businessman and his wife? Did you know that the
Hispanic purchasing power nationwide in 1997 was $266.35 billion, with
per capita real income increasing 4.4 % from the previous year? Did you
know that the managerial and professional classes are the fastest growing
sectors of Hispanic employees, that the Hispanic labor participation rate
exceeded the national average by two -tenths of one percent in 1997? We
salute the ever expanding economic impact and rich and colorful heritage
that we in the City of Lubbock enjoy, and encourage all citizens of our
community to embrace the positive attributes of Lubbock's Hispanic
culture.
No. 9 is Upward Bound. The Texas Tech Upward Bound Program
enables high school students from families in Lubbock meeting program
criteria to develop the skills and motivation necessary to achieve success
in college. It is offered at no cost to qualified students. The program
consists of two major components: The Academic Year Program and the
Summer Residential Program. During both components, students
receive academic instruction, tutoring and counseling services, and they
participate in a variety of social and cultural activities. Each student has
24 to 27 academic sessions held weekly on the Texas Tech campus
where instruction is provided in mathematics, English Science, Foreign
Language, Literature and college readiness. To be chosen, Sophomore
or Junior students have to be recommended by their high school teachers
and counselors, and are selected on the basis of having academic
potential and a desire to pursue higher education. This successful
college prepatory program provides Lubbock students who have a
sincere desire to pursue higher education. The academic and social skills
where with all to succeed and be a credit to our community.
No. 8 is Bidding process. The City Of Lubbock's Central Purchasing
Department 8 employees, headed b
approximately 150 million dollars of goods and cservi setor rvices for the aCity acquires
Lubbock each year. The statutorily mandated and controlled bidding
process ensures that the city departments, and the taxpayers, get the
highest quality products and services for the least amount of money. A
cooperative effort by all city departments in conjunction with the
Purchasing Department in developing written specifications for products
and services, clear and concise request for proposals and adequate time
periods for dissemination of information and receipt of bids, ensures
fairness, objectivity and quality in the bidding process.
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No. 7 is Barrier -free plan. The Streets Department is implementing a
plan to remove all barriers to streets and sidewalks for wheelchaired
individuals in the City Of Lubbock. Already hundreds and hundreds of
curb ramps have been installed at the corners of city intersections
allowing smooth crossing and ascension to city sidewalks by persons
confined to wheelchairs. The American With Disabilities Act is alive
and in force in Lubbock, Texas to ensure that the valuable resources of
the handicapped are available to us all.
No. 6 is Optimum Ag efficiency. From LEPA irrigation systems to
complete utilization of the contents of a cotton boll, the agriculture
industry in west Texas makes the optimum use of its production
processes. The west Texas farmer has always been ahead of the curve in
agriculture technology and efficiency, because he has had to survive.
Texas Tech University, various government programs and the dedication
and experienced wisdom of Lubbock and surrounding area farmers set
them apart as the leaders in terms of efficiency and productivity in the
agriculture industry.
No. 5 is Complete Count Committee. I hope that by now everyone has
received one of these census forms. I also hope that you do not want to
disappoint the 19 members of Lubbock's Complete Count Committee,
this committee is charged with the responsibility of ensuring that
everyone counts in Lubbock - not only does everyone count the number
of persons in their household and properly report them on this form, but
also to ensure that the significance and resources that everyone who is a
resident of Lubbock brings to the City of Lubbock through government
programs and voting districts, is counted for the benefit of Lubbock.
Lubbock has sent in 23%, Odessa -16% and Midland- 14%.
No. 4 is Kerchief. The year 2000 marks the 58' Annual ABC Pro
Rodeo.
At this time, Councilmember Nelson presented the members of the ABC
Rodeo who were in attendance with the following special recognition:
WHEREAS: Since 1943, the ABC Rodeo has a long tradition of
contributing to the community, and has helped to sponsor Lubbock's
Boys' and Girls' Clubs; and,
WHEREAS: The ABC Rodeo promotes leadership skills and initiative
among young people as it continuously works to strengthen the bonds of
friendship and compassion; and,
WHEREAS: The ABC Rodeo strives to enhance the quality of life for
our community's young people and fosters goodwill and charity for all;
and,
WHEREAS: Members of the American Business Club have worked
hard and spent many hours organizing this worthwhile event in order to
ensure its success and its ongoing efforts for the community,
NOW, THEREFORE, I, Windy Sitton, Mayor of the City of Lubbock,
Texas, do hereby proclaim March 26 through April 1, 2000, as "ABC
Rodeo Days" in Lubbock, and ask that every citizen recognize the efforts
that support our young people and improve the lives of all.
Will Calfin, Jerry Stanley, Dennis Reeves, Mark Putnam, Mike Calfin,
and Dee Frazier, Rodeo Queen, accepted the recognition on behalf of
ABC Rodeo.
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No. 3 is Yip. YIP stands for Yearly Investment in Partnerships. Over
the last couple of years the City Of Lubbock, Texas Tech University and
South Plains Association of Governments have "partnered" with each
other to receive $6,084,000 in grant funding from the Texas Department
of Economic Development for use in various projects at Reese Center.
The City Of Lubbock has also entered into local agreements with 45
cities and counties from the Mexican border to Wyoming in establishing
the next major North American Trade Corridor- the Ports -to -Plains
Corridor. Texas Tech University has partnered with eight other
universities, at least two state government agencies and twelve
congressional legislators to secure $18.8 million in federal funding
programs for this year and is seeking another $38.5 million in federal
project funding for the next fiscal year. These are simply a few of the
examples illustrating that in Lubbock, together we can make anything
happen.
No. 2 is Engineering/Wind Center. Texas Tech has been recognized for
many years by the Federal Emergency Management Administration
(FEMA) as being the leader in research dealing with the effect of
tornado and hurricane winds in preventing both property damage as well
as personal injury during those natural disasters. One of the in-house
shelter products that was designed and built in various houses as a result
of the research withstood the killer tornadoes in Oklahoma City in May
of 1999. FEMA is now distributing brochures which disseminate
information regarding these tornado resistant structures that has both the
FEMA and Texas Tech University logos on the brochures. This is
another example of institutions in Lubbock achieving national and
international recognition.
No. 1 is Sour to Sweet attitude. When Reese Air Force Base closed in
September of 1997, taking with it over 3500 military, civil service and
ancillary private sector jobs, Lubbock was dealt a severe blow. When
the two largest hospitals in Lubbock merged recently, the resulting job
layoff in the medical field numbered in the hundreds. When Texas
Instruments closed its doors in December of 1998, approximately 800
jobs were lost or transferred from the City of Lubbock. But, by this time
next year, between the two new occupants of the former Texas
Instruments building -Ex-Fab Texas, Inc. and Southwestern Bell
Telephone, over 1,000 jobs will be housed at that site. An additional
3500 have been created by Lubbock economic development entities over
the last three years, both in the City of Lubbock and at Reese Center,
which now houses the nationally recognized Institute for Environmental
and Human Health and houses various programs of biological and
counter measures research. All this to say that the City Of Lubbock is a
forwarding moving and forward thinking metropolitan community.
Economic setbacks create challenges, which provide opportunity for the
City Of Lubbock to actually improve the economic base over what
existed before the economic setbacks. The attitude of making lemonade
out of lemons is pervasive in the City of Lubbock, giving us ample
opportunity in recent times to taste the sweet success of an attitude that is
uniquely and progressively that of Lubbock, Texas, the best place in
which to live and work in the United States.
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The first item considered was Item 37 on Regular Agenda.
CONSENT AGENDA (Items 17-36)
Victor Kilman, Purchasing Manager, stated that Item No. 34 on the
agenda, Bid #00-027, Items 8, 9, 13, 15, and 16 had tie bids. The tie
bids were considered at this time.
Motion was made by Councilmember McDougal, seconded by
Councilmember Hernandez to approve all items on consent agenda as
recommended by staff. Motion carried: 7 Yeas, 0 Nays.
(17.) Approval of the minutes of the Regular City Council Meetings of
January 25, 2000, February 24, 2000, and March 2, 2000.
(18.) Ordinance No. 2000-00015 abandoning and closing a down guy
easement located in the High Plains Addition to the City of Lubbock
(2605 82" Street) (second and final reading).
ORDINANCE NO. 2000-00015
AN ORDINANCE ABANDONING AND CLOSING A DOWN GUY
EASEMENT LOCATED IN THE HIGH PLAINS ADDITION TO THE CITY OF
LUBBOCK, LUBBOCK COUNTY, TEXAS, AND MORE PARTICULARLY
DESCRIBED IN THE BODY OF THIS ORDINANCE; DIRECTING THE CITY
ENGINEER TO MARK THE OFFICIAL MAPS OF THE CITY TO REFLECT SAID
ABANDONMENT AND CLOSING; PROVIDING A SAVINGS CLAUSE; AND
PROVIDING FOR PUBLICATION.
(19.) Ordinance No. 2000-00016 amending Chapter 28 of the Code of
Ordinances, permitting reimbursements of water and sewer tap
charges; providing a savings clause; and providing for publication
(first reading).
ORDINANCE NO.2000-00016
AN ORDINANCE AMENDING CHAPTER 28 OF THE CITY OF LUBBOCK
CODE OF ORDINANCES, PERMITTING REIMBURSEMENT OF WATER AND
SEWER TAP CHARGES; PROVIDING A SAVINGS CLAUSE; AND PROVIDING
FOR PUBLICATION.
Recently Lubbock's Habitat for Humanity announced that they would be
building 20 affordable houses in one week in a local neighborhood. John
Mallory, the executive director of Habitat, approached City staff to ask if
there was anything the City could do to help in their effort to build
affordable homes. The need for more affordable houses in Lubbock was
highlighted as part of the Council's Goal Setting Session.
The water and sewer tap reimbursement program is an effort to facilitate
the building of affordable housing in Lubbock by non-profit
organizations. To qualify for the reimbursement, the nonprofit agency
must build the houses in a CD -eligible area and must sell the homes to
households at an income at or below 80% of the median family income.
The reimbursements are for the water and sewer taps only and do not
include additional lines or any other associated costs. Staff anticipates
fewer than 30 houses per year will be built that will be eligible for the
reimbursements.
Water Department staff and Community Development staff
recommended approval.
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Page 186
(20.) Resolution No 2000-R0075 and Resolution No. 2000-R0076
authorizing the Right -of -Way Department to make offers to six
property owners for two parcels of right-of-way for the East-West
Freeway railroad relocation (north of Kent Street and west of North
Frankford Avenue).
RESOLUTION NO.2000-R0075
WHEREAS, the City of Lubbock, Texas, a Home Rule Municipality located in
Lubbock County, Texas, has determined and does hereby determine that the public
needs, safety and welfare demand and create a public necessity for the acquisition of
additional land for municipal public use and purposes, to -wit: for the East-West
Freeway Railroad Relocation Project, and the City Council of said City finds it in the
public interest and for public purposes and municipal purposes to proceed with the
acquisition of land as needed for such purposes as aforesaid; NOW THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
SECTION 1. THAT the fee simple title of the surface estate and the easement
interests to the following described parcels of land located in Lubbock County, Texas,
be acquired for public purposes and municipal purposes as set forth in the preamble
hereof, to -wit:
PARCEL NO. OWNER'S NAME AMOUNT
1RR 48 John D. Smiley and wife, Gail Smiley, $87,200
Lois Mae Townsend Minnick, James E. Taylor, Jr.;
Walter J. Taylor; and Mary Jane
Taylor Crook
SECTION 2. THAT the above -described parcels of land and easement interests
whose acquisition is herein authorized is more particularly described as "Exhibit A"
attached to this Resolution and incorporated herein as part of this Resolution.
SECTION 3. THAT any and all offers previously made by the City of Lubbock
for the above described property are hereby rescinded and revoked.
SECTION 4. THAT the owners of the above -described parcels of land and
is Mae Townsend
easement interests being John D. Smiley
yJa Taylor; andnd wife, Mary JaneoTaylor Crook BE
Minnick, James E. Taylor, Jr.; W y
offered through the Right -of -Way Department of the City of Lubbock the amount of
$87,200 indicated for this parcel, which is the amount appraised as the value and total
damages for the fee simple title and acquisition of the surface estate and easement
interests of said real estate, for the use and benefit of the City of Lubbock, Texas, for
the purposes herein stated, and unless accepted forthwith, the City Attorney of said City
of Lubbock, or its authorized representatives, are hereby authorized and instructed to
institute condemnation (eminent domain) proceedings to acquire the fee simple title of
the surface estate and easement interests to any or all such parcels as hereinabove
described for public purposes and municipal purposes.
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City Council Meeting
March 23, 2000
Page 187
Passed by City Council this 23`d day of March, 2000.
/s/ WINDY SITTON
WINDY SITTON, MAYOR
ATTEST:
/s/ Kaythie Darnell
Kaythie Darnell, City Secretary
APPROVED AS TO CONTENT:
/s/ Ed Bucy
Ed Bucy, Right -of -Way Agent
APPROVED AS TO FORM:
/s/ Linda Chamales
Linda Chamales, Supervising Attorney
A copy of Exhibit "A" is filed with Resolution No. 2000-R0075.
RESOLUTION NO.2000-R0076
WHEREAS, the City of Lubbock, Texas, a Home Rule Municipality located in
Lubbock County, Texas, has determined and does hereby determine that the public
needs, safety and welfare demand and create a public necessity for the acquisition of
additional land for municipal public use and purposes, to -wit: for the East-West
Freeway Railroad Relocation Project, and the City Council of said City finds it in the
public interest and for public purposes and municipal purposes as set forth in the
preamble hereof, to -wit: NOW THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
SECTION 1. THAT the fee simple title of the surface estate to the following
described parcel of land located in Lubbock County, Texas, be acquired for public
purposes and municipal purposes as set forth in the preamble hereof, to -wit:
PARCEL NO. OWNER'S NAME AMOUNT
1RR 47 James Elliot Taylor, Jr. $23,500
SECTION 2. THAT the above -described parcel of land whose acquisition is
herein authorized is more particularly described as "Exhibit A" attached to this
Resolution and incorporated herein as part of this Resolution.
SECTION 3. THAT any and all offers previously made by the City of Lubbock
for theabove described property are hereby rescinded and revoked.
SECTION 4. THAT the owner of the above -described parcel of land being
James Elliott Taylor, Jr. BE offered through the Right -of -Way Department of the City
of Lubbock the amount of $23,500 indicated for this parcel, which is the amount
appraised as the value and total damages for the fee simple title and acquisition of the
surface estate of said real estate, for the use and benefit of the City of Lubbock, Texas,
for the purposes herein stated, and unless accepted forthwith, the City Attorney of said
City of Lubbock, or its authorized representatives, are hereby authorized and instructed
to institute condemnation (eminent domain) proceedings to acquire the fee simple title
of the surface estate to any or all such parcels as hereinabove described for public
purposes and municipal purposes.
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Page 188
Passed by City Council this 23' day of March, 2000.
/s/ WINDY SITTON
WINDY SITTON, MAYOR
ATTEST:
/s/ Kaythie Darnell
Kaythie Darnell, City Secretary
APPROVED AS TO CONTENT:
/s/ Ed Bucy
Ed Bucy, Right -of -Way Agent
APPROVED AS TO FORM:
/s/ Linda Chamales
Linda Chamales, Supervising Attorney
A copy of Exhibit "A" is filed with Resolution No. 2000-R0076.
These two parcels of right-of-way are needed for the railroad route
around West Lubbock in conjunction with the East-West Freeway
project. These parcel numbers and property owners are: 1RR47 - James
Elliot Taylor, Jr.; 1RR48 - James E. Taylor, Jr., Walter J. Taylor,
Mary Jane Taylor Crook, Lois Mae Minnick, John D. Smiley, and Gail
Smiley. These parcels were appraised by Tommy Cantrell and reviewed
by Jimmy Goddard. These two parcels are just west of North Frankford
Avenue north of Kent Street. Parcel 1RR47 contains 1.55 acres and was
appraised for a total offer of $23,500; $3,100 was the value placed on
the land and $20,400 was the value placed on the damages. 1RR48 was
split into three parts. 1RR48A is owned by the Taylors. It contains 1.51
acres and was appraised for a total offer of $41,300; $9,815 was the
value placed on the land taking and $31,485 was the value placed on the
damages. 1RR48B owned by Mrs. Minnick and 1RR48C owned by the
Smileys are easement owners in parcel 1RR48 owned by the Taylors.
This is an ingress -egress easement which connects their property to
Frankford Avenue across the Taylors' and which the railroad bisects.
Parcel 1 RR48B easement taking was appraised for a total offer of
$23,300; $120 was for the easement taking, $500 for the improvements,
and $22,680 for the damages. Parcel 1RR48C easement taking was
appraised for a total offer of $22,600; $120 was for the easement taking,
$500 for the improvements, and $21,980 for the damages. TxDOT
requested 1RR48A, B, and C be combined for a total offer of $87,200 to
the six property and easement interest owners of 1RR48.
The resolutions presented before the City Council ask for approval of
these offers to the property owners for these parcels. The resolutions
authorize the Right -of -Way Department to offer the property owners this
appraised amount and if refused, institute condemnation proceedings to
acquire these properties.
The Right -of -Way Department recommended the approval of these offers
to the property owners.
City Council Meeting
March 23, 2000
Page 189
(21.) Resolution No. 2000-R0077 authorizing the Mayor to direct and
execute on behalf of the City of Lubbock a grant application for an
Innovation Grant (Permanent Fund for Children and Public Health)
and any associated documents, by and between the City of Lubbock
and the Texas Department of Health.
RESOLUTION NO.2000-R0077
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute on behalf of the City of Lubbock a grant application for an
Innovative Grant (Permanent Fund for Children and Public Health) and any associated
documents, by and between the City of Lubbock and the Texas Department of Health,
which grant application is attached hereto and which shall be a part of this Resolution as
if fully copied herein in detail.
Passed by City Council this 23rd day of March, 2000.
/s/ WINDY SITTON
WINDY SITTON, MAYOR
ATTEST:
/s/ Kaythie Darnell
Kaythie Darnell, City Secretary
APPROVED AS TO CONTENT:
/s/ Tommy Camden
Tommy Camden,
Health Department Manager
APPROVED AS TO FORM:
/s/ Donald G. Vandiver
Donald G. Vandiver,
First Assistant City Attorney
A copy of the Grant Application is filed with Resolution No. 2000-R0077.
The TDH Innovation Grants were created in 1999 by the 76' Legislature
(HB 1676). The legislature determined that a significant portion of the
funds received by the State of Texas from the recent tobacco legislation
should be appropriated to certain permanent funds. One of those
permanent funds, called the Permanent Fund for Children and Public
Health, was established for "certain public health purposes" and was
appropriated $100 million. The interest from the fund is available to
TDH to accomplish the goals of the fund. Approximately $8.4 million is
expected to be available to fund projects.
The intent of the TDH Innovation Grants is to improve public health
outcomes at the community level, using innovations that can be
replicated in many places in Texas. No funds from the grants will be
authorized to pay for direct health care services, except when providing
direct health care services which are incidental to addressing an essential
public health service within the objectives of a grant.
City Council Meeting
March 23, 2000
Page 190
The Innovation Grants are divided into three goals that are referred to as
"Parts." Part 1 grants are for developing and demonstrating cost-
effective prevention and intervention strategies for improving public
health outcomes. Part II grants go to local communities to address
disparities in health in minority populations. Part III grants go to local
communities for Essential Public Health Services. The City of Lubbock
Health Department anticipates applying for funding under Parts I and III
although staff are eligible for all Parts. TDH anticipates that few, if any,
of these grants will be higher than $500,000 or lower than $25,000. No
match is required for the grants.
The Lubbock Health Department anticipates submitting an application to
provide funding for expansion of surveillance and health education
services countywide. This supports the 2000 Lubbock City Council
Strategic Issues citing the need for increased disease surveillance
(Strategic Issue #16) outside of Lubbock and expanding the City's grant
revenue opportunities (Strategic Issue #7). TDH expects that the initial
grants will be awarded beginning on or about July 1, 2000 for a 14-
month period, that is, through the end of the State fiscal year ending on
August 31, 2001. TDH is also allowing extended funding requests to be
considered through August 31, 2003.
Applications are due on April 18, 2000.
This program fulfills the Core Missions of Public Health —those of
Surveillance, Prevention, Health Education, and Laboratory Support and
supports the Lubbock City Council Goals/Strategies 2000. Without the
funding from the Innovation Grants our ability to respond to public
health problems within the county will be diminished and the risk of
illness to the Lubbock citizens would be increased. Therefore, staff
recommended approval of the resolution.
(22.) Resolution No. 2000-R0078 authorizing the City Council to approve
an agreement and authorizing the Mayor to execute all related
documents with the South Plains Association of Governments as
related to pass -through funds from the Texas Department on Aging
(TDOA) and the United States Department of Agriculture (USDA).
RESOLUTION NO. 2000-R0078
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, by and between the City
of Lubbock and South Plains Association of Governments (SPAG), a contract for pass -
through funds from the Texas Department of Aging and the United States Department
of Agriculture, and related documents. Said contract is attached hereto and
incorporated in this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
IR111
City Council Meeting
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Page 191
Passed by City Council this 23`d day of March, 2000.
/s/ WINDY SITTON
WINDY SITTON, MAYOR
ATTEST:
/s/ Kaythie Darnell
Kaythie Darnell, City Secretary
APPROVED AS TO CONTENT:
/s/ Tommy Gonzalez
Tommy Gonzalez,
Director of Civic Services
APPROVED AS TO FORM:
/s/ William de Haas
William de Haas, Competition and
Contracts Manager/Attorney
A copy of the Contract is filed with Resolution No. 2000-R0078.
The City of Lubbock has contracted with the South Plains Association of
Governments (SPAG) for the past 20 years to provide services for the
senior population. SPAG serves as the pass through agency for federal
funds from the Texas Department on Aging (TDOA), and the United
States Department of Agriculture (USDA). The City of Lubbock Senior
Program targets any citizen 60 years or older to provide a hot meal,
transportation, recreational and social activities. The FY 1999-00
agreement with SPAG provides reimbursement for meals and
transportation.
Staff anticipates serving approximately 63,000 meals and approximately
8,600 units of transportation. The reimbursement rates from SPAG are
as follows:
• Congregate Meals - approximately 22,202 eligible units at $4.48
per unit for $99,466
• Transportation - 2,696 eligible units at $6.12 for $16,500
• USDA - $0.5539, per total meals served for approximately $34,895
The total estimated revenue to the City of Lubbock from the SPAG
contract is:
Congregate Meals
$ 99,466
Transportation
$ 16,500
USDA
$ 34, 895
Donations
LOAM
$210,861
Reimbursement for the senior meals is matched in part by donations
received from the seniors. Last year staff received $60,665.32 in
donations, $107,150.82 in reimbursements from SPAG and $33,854
from USDA, and staff expended $263,015.40 on the meal program.
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City Council Meeting
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Page 192
Staff recommended approval of these agreements, as the funding aids in
meeting the needs of the senior population and enhancing services
offered by the City of Lubbock.
(23.) Resolution No. 2000-R0079 authorizing the City Council to approve
the recommendation of the Parks and Recreation Board regarding
FY 1999-2000 use of in -kind services by City of Lubbock
Departments for special event support.
RESOLUTION NO.2000-R0079
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City Council of the City of Lubbock hereby approves the
recommendations of the Parks and Recreation Board with regard to FY 1999-2000 use
of in -kind services by City of Lubbock departments as set forth in Exhibit A hereto,
which said Exhibit A is attached hereto and made a part hereof as if fully copied herein
in detail.
Passed by City Council this 23' day of March, 2000.
/s/ WINDY SITTON
WINDY SITTON, MAYOR
ATTEST:
/s/ Kaythie Darnell
Kaythie Darnell, City Secretary
APPROVED AS TO CONTENT:
/s/ Tommy Gonzalez
Tommy Gonzalez,
Managing Director of Civic Services
APPROVED AS TO FORM:
/s/ Donald G. Vandiver
Donald G. Vandiver,
First Assistant City Attorney
A copy of Exhibit A is filed with Resolution No. 2000-R0079.
At the January 9, 1997, City Council Meeting the City Council approved
Ordinance #9965, which amended Chapter 2 of the Code of Ordinances
of the City of Lubbock. In doing so, the duties of the Parks and
Recreation Board were expanded to include review of requests for in -
kind services for special/community events. The special events policy
was developed in order to track special event support and monitor the
increase of requests received from non-profit organizations for special
events in the City of Lubbock. The policy allocates up to $200,000
annually for in -kind services. Of that amount 90 % is earmarked for
existing events, while the remaining 10% is targeted for new events.
Each year, City staff conducts at least two training sessions for local
non-profit and civic organizations to familiarize them with the special
events policy and the grant process. Applications for in -kind services
are due at least forty-five days prior to the event. Once received, the
applications are reviewed by the appropriate departmental staff to ensure
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City Council Meeting
March 23, 2000
Page 193
that the request is appropriate. For example, the Police Department
reviews requests for security and traffic control to ensure that the
appropriate number of officers is requested. If needed, adjustments are
made to the requests and the applicants are notified.
The Parks and Recreation Board then rates the grant applications for in -
kind City services based on the applicant's response to nine subjective
questions for each event. Each subjective question is worth up to five
points from the individual Park and Recreation Board members. The
individually graded applications are then returned to staff in order to
determine the aggregate score. There are a total of 405 possible points
on the subjective section and an additional 250 possible points on the
objective section of the application with a possible 655 points for each
event. The objective section deals with the percent of budget that is
publicly funded, the applicant's non-profit status, etc.
On February 11, 2000, the Parks and Recreation Board approved the
aggregate scoring of the applications. The Parks and Recreation Board
recommended the following Special Event Applications for in -kind
services:
In -Kind
Percent
In -Kind
Event
Requested
Awarded
Proposed
4' on Broadway
$56,173
98 %
$55,050
YWCA Mini Indy
$1,775
81 %
$1,438
March of Dimes
$1, 499
89 %
$1, 334
Juneteenth
$7,635
91 %
$6,948
Diabetes Association
$338
88 %
$297
Lubbock Arts Festival
$467
95 %
$444
Pancake Festival
$396
87 %
$345
To date, there is a total of $68,283 of in -kind services requested with a
total of $65,856 to be considered for approval, which will be absorbed
within the existing departmental budgets. The event organizers will be
responsible for making up the difference. There is a balance of
$114,144 of in -kind services that can be allocated for existing special
events. This total does not include the $20,000 reserved for new special
events.
Staff recommended approving the seven recipients for the in -kind
services to be provided through the Special Events Policy adopted by
City Council.
(24.) Resolution No. 2000-R0080 to approve the updated Financial
Policies.
RESOLUTION NO.2000-R0080
WHEREAS, the City of Lubbock has an important responsibility to its citizens
to carefully account for public funds, prudently manage municipal finances, and plan
for the adequate funding of services desired by the public; and
WHEREAS, the purpose of the financial policies is to enable the City to achieve
a long-term stable and positive financial condition by exercising integrity, prudence,
responsible stewardship, planning accountability, and full and continuous disclosure;
NOW THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
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City Council Meeting
March 23, 2000
Page 194
THAT the attached City of Lubbock, Texas, Financial Policies, which are
incorporated in this resolution and included in the minutes of the Council as set forth in
their entirety, shall be adopted as the official financial policies for the City of Lubbock.
Passed by City Council this 23`d day of March, 2000.
/s/ WINDY SITTON
WINDY SITTON, MAYOR
ATTEST:
/s/ Kaythie Darnell
Kaythie Darnell, City Secretary
APPROVED AS TO CONTENT:
/s/ Betsy Bucy
Betsy Bucy, Finance Director
APPROVED AS TO FORM:
/s/ John M. Knight
John M. Knight,
Assistant City Attorney
A copy of the Financial Policies are filed with Resolution No. 2000-R0080.
The City of Lubbock has an important responsibility to prudently manage
the financial activities of the City. Policies have been identified and
documented to enable the City to achieve a long-term stable and positive
financial condition. The policies provide for the exercising of integrity,
prudence, responsible stewardship, planning accountability and full and
continuous disclosure. Those policies were first approved by the City
Council in December 1996.
A recent review of those financial policies revealed some wording
changes and minor changes in practices that needed to be updated.
Current practices in the issuance of debt were described and provided in
the form of a debt policy document. The proposed debt policy and a
marked up version of the December 1996 policy document were
provided to City Council members for review at the City Council goals
retreat. The proposed changes need to be made to update the current
policy document.
Staff recommended passage of the resolution.
(25.) Bid #00-010 — Paratransit Vans (Citibus).
This bid is for the purchase of 3 Paratransit vans to be used by Citibus.
The Lasseter Bus and Mobility bid of $106,584 per vehicle is a far
greater savings than that of Tri-State Van and Bus Sales bid of $116,905
per vehicle. Although three companies sent in proposals, only two had
submitted bids. National Bus Sales and Leasing, Inc. (New Flyer of
America) never submitted a quotation. The total price of the bid is
$319,752. The Federal Transit Administration will cover 80% of this
amount and the remaining 20 % will come from this year's Citibus
budget. No additional funding will be needed from the City of Lubbock.
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City Council Meeting
March 23, 2000
Page 195
Citibus recommended that Bid #00-010 be awarded to Lasseter Bus and
Mobility for $106,584.
(25.) Resolution No. 2000-R0081Bid #99-028 — Automated Colorimetric
Analyzer (Water Reclamation).
RESOLUTION NO. 2000-R0081
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock a contract for Automated
Colorimetric Analyzer, by and between the City of Lubbock and Skalar, Inc. of
Norcross, Georgia, and related documents. Said contract is attached hereto and
incorporated in this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
Passed by City Council this 23rd day of March, 2000.
/s/ WINDY SITTON
WINDY SITTON, MAYOR
ATTEST:
/s/ Ka.ythie Darnell
Kaythie Darnell, City Secretary
APPROVED AS TO CONTENT:
/s/ Victor Kilman
Victor Kilman, Purchasing Manager
APPROVED AS TO FORM:
/s/ John M. Knight
John M. Knight,
Assistant City Attorney
A copy of the Contract is filed with Resolution No. 2000-R0081.
This project includes furnishing and installing an automated colorimetric
analyzer for the laboratory at the Southeast Water Reclamation Plant.
This analyzer will have multi -tasking capabilities of nutrient analysis.
The laboratory is required to perform analysis for TKN, NH3, etc.
After extensive research into vendor's bids for an automated colorimetric
analyzer (including reference checks and a visit by the Wastewater
Laboratory Manager for a unit demonstration), the department
recommended bid award to SKALAR, Inc. The evaluation criteria used
was as follows:
1. Cost of equipment, installation, and training
2. Speed of sample processing
3. Speed of changeover
4. Detection limits of chemistries
5. Service reputation of vendor
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City Council Meeting
March 23, 2000
Page 196
6. Applicability of quality control software to meet the City of
Lubbock's requirements.
The low bid is $26,735 from SKYLAR, Inc., of Norcross, Georgia and
is within the Water Reclamation Laboratory Rehabilitation Repairs
budget.
(26.) Resolution No. 2000-R0082/RFP #99-246 - A/E Service for
Mackenzie Outdoor Amphitheater (Park Development).
RESOLUTION NO.2000-R0082
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock a Contract between the
City of Lubbock and Carter & Burgess, Inc. for Professional Architectural,
Architectural, and Engineering Design Services for the City of Lubbock for the
proposed new Mackenzie Park Outdoor Amphitheater. Said Contract is attached hereto
and incorporated in this Resolution as if fully set forth herein and shall be included in
the minutes of the Council.
Passed by City Council this 23" day of March, 2000.
/s/ WINDY SITTON
WINDY SITTON, MAYOR
ATTEST:
/s/ Kaythie Darnell
Kaythie Darnell, City Secretary
APPROVED AS TO CONTENT:
/s/ Tommy Gonzalez
Tommy Gonzalez,
Director of Civic Services
APPROVED AS TO FORM:
/s/ Linda L. Chamales
Linda L. Chamales,
Supervising Attorney/Office Practice
A copy of the Contract is filed with Resolution No. 2000-R0082.
In September 1998, the design team of Carter & Burgess, Inc., and
Parkhill, Smith and Cooper, Inc., were commissioned by the City of
Lubbock to create a new, visionary plan for the continued development
of the Canyon Lakes System. The design team prepared conceptual
alternatives that address the feasibility of completing the series of lakes
in the canyon. Carter and Burgess, Inc presented the Canyon Lakes
Feasibility Study to the City Council on June 10, 1999. On October 13,
1999, the City of Lubbock issued Request for Proposal #99-246 to
interested multi -disciplinary firms to provide Architectural/Engineering
services for the Outdoor Theater. Included in the Feasibility Study was a
proposed Outdoor Theater for Mackenzie Park. Funding for this
Outdoor Theater in the amount of $1,700,000 was approved in the
September 1999 Capital Improvements Bond Election.
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City Council Meeting
March 23, 2000
Page 197
Eight Architectural/Engineering firms submitted to the City of Lubbock
for the Mackenzie Outdoor Amphitheater. They are as follows:
Carter & Burgess, Inc., of Dallas, Texas
MWM Architects, Inc., of Lubbock, Texas
Perspectiva of El Paso, Texas
PBK Architects, inc., of Dallas, Texas
Dunkin Sims Stoffels, Inc., of Dallas, Texas
Rialto Studio, Inc., of San Antonio, Texas
TBG Partners of Austin, Texas
ADC Inc., of Lubbock, Texas
The following evaluation criteria was used to evaluate the proposals:
Substantial successful experience in completing similar
projects
20 %
Demonstrated knowledge and understanding of the project
20 %
Substantial representations regarding the firm's
qualifications and demonstrated design skill appropriate to
this project
25
Substantial capability to meet schedules and deadlines
25 %
Performance based on previous work
10 %
The committee members reviewed and rated the eight
submitted
proposals as follows:
Carter & Burgess, Inc., of Dallas, Texas 75.6
PBK Architects, Inc., of Dallas, Texas 66.4
Dunkin Sims Stoffels, Inc., of Dallas, Texas 66.2
Rialto Studio, Inc., of San Antonio, Texas 65.6
MWM Architects, Inc., of Lubbock, Texas 63.4
Perspectiva of El Paso, Texas 59.4
TBG Partners of Austin, Texas 53.8
ADC Inc., of Lubbock, Texas 38.8
The City's selection committee consisted of Jim Bertram, Director of
Strategic Planning; Tommy Gonzalez, Director of Civic Services;
Corbin Pemberton, Interim Parks and Recreation Manager; Connie
Gibbons, Fine Arts Manager; Gary Smith, Facilities Manager; Craig
Wuensche, Park Development Coordinator; and Chad Davis, Landscape
Architect.
Through the first round of evaluation, four design teams were selected
for oral interviews. One of the design teams, Rialto Studio based in San
Antonio, elected to withdraw from consideration. The remaining three
teams were interviewed on January 11, 2000. Those three teams were
PBK Architects, based in Irving, Texas; Carter and Burgess, Inc, based
in Dallas, Texas; and Duncan Sims Stoeffels, Inc. also based in Dallas,
Texas.
Based on the design team presentations and interviews, the review
committee decided to enter into negotiations with PBK Architects.
During negotiations with this firm, the review committee determined that
there had been a misunderstanding regarding the varying roles that would
be played by the members of the PBK design team. Subsequent
negotiations revealed that the firm did not possess the unique
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City Council Meeting
March 23, 2000
Page 198
qualifications that were originally presented. On February 15, 2000, the
City of Lubbock sent a certified letter to PBK informing them that staff
were ending our negotiations with them and entering negotiations with
another design team.
On February 17, 2000, the City began negotiating with Carter and
Burgess, Inc. Carter and Burgess, Inc., will retain the professional
services of Parkhill, Smith and Cooper, Inc., for civil engineering and
regulatory permitting involved in the project. The professional services
of Kell Munoz Wigodsky will be retained for the architectural design for
the project. The design will include an abbreviated master plan, permit
applications, schematic design development and final construction
documents. The design team will enlist the expertise of the Millennium
Committee to establish goals, objectives and programs needs for the
Outdoor Theater.
The scope of work includes demolition, dirt work, site concrete,
concrete seating area, stage building, restrooms, lighting/sound control
booth, landscaping, fencing, utility service, site lighting and grass
seating.
A contract in the amount of $210,000 has been successfully negotiated
with Carter and Burgess, Inc., of Dallas, Texas and is within the
Professional Services budget.
(27.) Resolution No. 2000-R0083Bid 09-309 — Owen Street Paving
Improvements (Street Drainage Engineering).
RESOLUTION N0.2000-R0083
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock a contract for Owen Street
Paving Improvements, by and between the City of Lubbock and Lone Star Dirt &
Paving Contracting of Lubbock, Texas and related documents. Said contract is attached
hereto and incorporated in this resolution as if fully set forth herein and shall be
included in the minutes of the City Council.
Passed by City Council this 23rd day of March, 2000.
ATTEST:
/s/ Kaythie Darnell
Kaythie Darnell, City Secretary
APPROVED AS TO CONTENT:
/s/ Victor Kilman
Victor Kilman, Purchasing Manager
APPROVED AS TO FORM:
/s/ John Knight
John Knight, Assistant City Attorney
/s/ WINDY SITTON
WINDY SITTON, MAYOR
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City Council Meeting
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Page 199
CONTRACT
STATE OF TEXAS §
COUNTY OF LUBBOCK §
THIS AGREEMENT, made and entered into this 23rd day of March, 2000, by
and between the City of Lubbock, County of Lubbock, State of Texas, acting by and
through Windy Sitton, Mayor, thereunto authorized to do so, hereinafter referred to as
OWNER, and Lone Star Dirt & Paving Contracting, of the City of Lubbock, County of
Lubbock, and the State of Texas, herein termed CONTRACTOR.
WITNESSETH: That for and in consideration of the payments and agreements
hereinafter mentioned, to be made and performed by the OWNER and under the
conditions expressed in the bond bearing even date herewith (if any) the
CONTRACTOR hereby agrees with OWNER to commence and complete the
construction of certain improvements described as follows:
BID #99-309 - OWEN STREET PAVING IMPROVEMENTS - $35,540.00
and all extra work in connection therewith, under the terms as stated in the contract
documents, and at his (or their) own proper cost and expense to furnish all materials,
supplies, machinery, equipment, tools, superintendence, labor, insurance, and other
accessories and services necessary to complete said construction in accordance with the
contract documents as defined in the General Condition of Agreement.
THE CONTRACTOR hereby agrees to commence work within ten days after
the date written notice to do so shall have been given to him and to substantially
complete same within the time specified in the contract documents.
The OWNER agrees to pay the CONTRACTOR in current funds for the
performance of the contract in accordance with the bid submitted therefore, subject to
additions and deductions, as provided in the contract documents and to make payment
on account thereof as provided therein.
IN WITNESS WHEREOF, the parties to these presents have executed this
agreement in Lubbock, Lubbock County, Texas in the year and day first above written.
ATTEST:
/s/ Kaythie Darnell
Secrewry
APPROVED AS TO CONTENT:
/s/ Larry D. Hertel
Owner's Representative
APPROVED AS TO FORM:
/s/ William de Haas
City Attorney
ATTEST:
Corporate Secretary
/s/
CITY OF LUBBOCK, TEXAS (OWNER)
/s/ Windy Sitton
MAYOR
CONTRACTOR:
Lone Star Dirt & Paving Contracting
By: /s/ Wesley Sanders
PRINTED NAME: Wesley Sanders
TITLE: Partner
COMPLETE ADDRESS:
Lone Star Dirt & Paving Contracting
11820 University Avenue
Lubbock, Texas 79423
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This is an LP&L Economic Enhancement project to provide paving
improvements for the National Grain Sorghum Producers. This project
involves the construction of a 36-foot wide street in the existing right-of-
way from the intersection of Interstate 27 and Owen Street 589 feet west.
This project will provide paved all-weather access to two new
businesses.
This bid was awarded by City Council to Midwest Concrete, Inc., of
Lubbock, Texas on February 10, 2000. However, Midwest Concrete
failed to enter into a contract and execute all necessary bonds within the
required time. Therefore, the bid award to Midwest Concrete has been
cancelled and the bid bond forfeited. The next low bid is from Lone Star
Dirt & Paving Contracting of Lubbock, Texas and is within the Street
System Improvements - Construction Phase budget.
(29.) Bid #00-006 - Lubbock Police Department Uniforms - Annual
Pricing (Police Department).
This bid establishes annual pricing for custom fitted uniforms for
Lubbock Police Officers. Uniforms include shirts, trousers and uniform
insignia worn by Lubbock police officers during the performance of
official duties. These items are necessary to clearly identify police
officers and guarantee uniformity of appearance.
The low bid is $117,321 per annum from J.B. Battle Uniform Company
of Oklahoma City, Oklahoma. The J.B. Battle Uniform Company has
supplied the Lubbock Police Department with uniforms for the past two
years. In the course of those two years, staff have become all too
familiar with their incapacity to perform. More than 10 % of the
uniforms in Battle's first shipment in 1998 were improperly sized or cut.
Since that time, misfit problems are fairly common due to the typical
measurement to delivery interval of six months. Battle's response to
misfit problems is slow and vague. Delivery intervals have gone from a
marginal 90 days to an unacceptable 5-7 months or more, causing
problems not only in supply but also in budget planning and control.
Despite repeated questions and advisories, occasionally answered with
apparently false statements or promises, staff have seen no improvement.
There is nothing proposed that would lead us to believe this situation will
change. J.B. Battle Uniform Company is unworthy of continued
patronage by the City of Lubbock, and staff recommended
disqualification by history of poor performance. The second low bidder,
Skaggs Public Safety, is offering uniforms manufactured by J.B. Battle
Uniform Company and should be disqualified due to the unacceptability
of their supplier to the Lubbock Police Department.
The third low bid is $124,985 per annum from Texas State Uniforms,
dba Direct Action Uniforms, of Dallas, Texas is disqualified for failing
to quote custom -fitted uniforms, as specified.
The fourth low bid is $140, 885 per annum from Red the Uniform Tailor,
Inc., of Toms River, New Jersey and is within specification. Red the
Uniform Tailor, Inc., is of good repute with several police departments
known to use their uniforms.
The initial term of the pricing agreement is one year, with an option to
renew annually for up to two additional years at the same prices, terms,
and conditions.
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The lowest responsible bid is $140,885 annually from Red the Uniform
Tailor, Inc., of Toms River, New Jersey and is within the Supply -
Uniforms budget.
(30.) Resolution No. 2000-R0084/Bid #00-007 - Construction of Sampling
Wells in Bailey County (Water Utilities).
RESOLUTION NO. 2000-R0084
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock a contract for Construction
of Sampling Wells in Bailey County, by and between the City of Lubbock and Wilson
Drilling Company of Muleshoe, Texas and related documents. Said contract is attached
hereto and incorporated in this resolution as if fully set forth herein and shall be
included in the minutes of the City Council.
Passed by City Council this 23" day of March, 2000.
/s/ WINDY SITTON
WINDY SITTON, MAYOR
ATTEST:
/s/ K.aythie Darnell
Kaythie Darnell, City Secretary
APPROVED AS TO CONTENT:
/s/ Victor Kilman
Victor Kilman, Purchasing Manager
APPROVED AS TO FORM:
/s/ William de Haas
William de Haas, Competition and
Contracts Manager/Attorney
CONTRACT
STATE OF TEXAS §
COUNTY OF LUBBOCK §
THIS AGREEMENT, made and entered into this 23rd day of March, 2000, by
and between the City of Lubbock, County of Lubbock, State of Texas, acting by and
through Windy Sitton, Mayor, thereunto authorized to do so, hereinafter referred to as
OWNER, and Wilson Drilling Co., of the City of Muleshoe, County of Bailey, and the
State of Texas, herein termed CONTRACTOR.
WITNESSETH: That for and in consideration of the payments and agreements
hereinafter mentioned, to be made and performed by the OWNER and under the
conditions expressed in the bond bearing even date herewith (if any) the
CONTRACTOR hereby agrees with OWNER to commence and complete the
construction of certain improvements described as follows:
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Page 202
BID #00-007 - CONSTRUCTION OF SAMPLING WELLS IN BAILEY COUNTY -
$59, 625.00
and all extra work in connection therewith, under the terms as stated in the contract
documents, and at his (or their) own proper cost and expense to furnish all materials,
supplies, machinery, equipment, tools, superintendence, labor, insurance, and other
accessories and services necessary to complete said construction in accordance with the
contract documents as defined in the General Condition of Agreement.
THE CONTRACTOR hereby agrees to commence work within ten days after
the date written notice to do so shall have been given to him and to substantially
complete same within the time specified in the contract documents.
The OWNER agrees to pay the CONTRACTOR in current funds for the
performance of the contract in accordance with the bid submitted therefore, subject to
additions and deductions, as provided in the contract documents and to make payment
on account thereof as provided therein.
IN WITNESS WHEREOF, the parties to these presents have executed this
agreement in Lubbock, Lubbock County, Texas in the year and day first above written.
ATTEST:
/s/ Kaythie Darnell
Secretary
APPROVED AS TO CONTENT:
/s/ Bob Winkleman
Owner's Representative
APPROVED AS TO FORM:
/s/ William de Haas
City Attorney
ATTEST:
Corporate Secretary
/s/
CITY OF LUBBOCK, TEXAS (OWNER)
/s/ Windy Sitton
MAYOR
CONTRACTOR:
Wilson Drilling Co.
By: /s/ Stanley R. Wilson
PRINTED NAME: Stanley R. Wilson
TITLE: Owner
COMPLETE ADDRESS:
Wilson Drilling Co.
P.O. Box 405
Muleshoe, Texas 79347
This project involves constructing 15 monitor and sampling wells in the
undeveloped portions of Lubbock's water rights in Bailey County.
These sampling wells will establish an improved sampling program
providing more accurate tracking of water quality changes, aquifer
movement, water reserves and area static water levels in the south and
southwest portion of the Bailey Count wellfield. This program will
provide the information needed for future wellfield development of these
areas of the Sandhills Wellfield.
The low bid is $59,625 from Wilson Drilling Company of Muleshoe,
Texas and is within the Water Production - Maintenance Other
Equipment.
(31.) Resolution No. 2000-R0085Bid #00-015 - Meal Service for Senior
Citizen Centers (Indoor Recreation).
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RESOLUTION NO.2000-R0085
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, by and between the City
of Lubbock and Sodexho Marriott Services of Texas, a contract to furnish meals for the
Lubbock Senior Citizen Meal Program, and related documents. Said contract is
attached hereto and incorporated in this resolution as if fully set forth herein and shall
be included in the minutes of the City Council.
Passed by City Council this 23" day of March, 2000.
/s/ WINDY SITTON
WINDY SITTON, MAYOR
ATTEST:
/s/ Kaythie Darnell
Kaythie Darnell, City Secretary
APPROVED AS TO CONTENT:
/s/ Tommy Gonzalez
Tommy Gonzalez,
Director of Civic Services
APPROVED AS TO FORM:
/s/ William de Haas
William de Haas, Competition and
Contracts Manager/Attorney
A copy of the Contract is filed with Resolution No. 2000-R0085.
The City of Lubbock contracts with the South Plains Association of
Governments (SPAG) to provide meals to senior citizens within our
community. The City has contracted with SPAG for the past 20 years.
The City is obligated to provide a hot noon meal at the five senior
citizens centers Monday through Friday. The City of Lubbock Senior
Program utilizes a food vendor to prepare and deliver the meals to the
various sites. Marriott Food Services has been preparing the senior
citizen meals for the past four years.
The City is currently receiving $34,895 from USDA, $115,966 from
SPAG and approximately $60,000 in donations totaling $210,861 to
serve a total of 63,000 meals.
The low bid is $143,640 from Sodexho Marriott Services of Texas of
Lubbock, Texas and is within the Program for Aging/Title 1 budget.
(32.) Resolution No. 2000-R0086/Bid #00-017 - Furnish and Install Center
Pivot Control System (Land Application Site).
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Page 204
RESOLUTION NO. 2000-R0086
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock a contract for
Lease/Purchase Center Pivot Control System, by and between the City of Lubbock and
Mesa Irrigation of Wilson, Texas, and related documents. Said contract is attached
hereto and incorporated in this resolution as if fully set forth herein and shall be
included in the minutes of the City Council.
Passed by City Council this 23rd day of March, 2000.
/s/ WINDY SITTON
WINDY SITTON, MAYOR
ATTEST:
/s/ Kaythie Darnell
Kaythie Darnell, City Secretary
APPROVED AS TO CONTENT:
/s/ Victor Kilman
Victor Kilman, Purchasing Manager
APPROVED AS TO FORM:
/s/ William de Haas
William de Haas, Competition and
Contracts Manager/Attorney
A copy of the Contract is filed with Resolution No. 2000-R0086.
This bid provides for either the purchase or the lease of a center pivot
control system for the Land Application Site. Utilizing the control
system will greatly enhance the efficiency of the department including
labor, vehicle maintenance, and irrigation system maintenance. The
system is designed to control and operate up to 200 center pivots from
the Land Application Site office by means of a computer programmed
with a telemetry system. The computer communicates with each center
pivot by means of a two-way radio system. The telemetry system will
provide the operational status of all center pivots included on the system
in real time. The system will also maintain various records including
gallons per minute pumped, hours of operation, application rates, rain
fall amounts, pivot events and date and time. Currently, this information
is compiled, calculated and entered by hand. This information will be
used to provide more accurate information to the TNRCC for permit
requirements.
The low bid for the lease of the center pivot control system is
$241,628.75 (total payments over five years) and the low bid to purchase _
this asset is $215,201.91. The lease versus purchase will result in
differing net cash outflows per year. The various amounts could be
reinvested to earn interest. For purposes of the analysis, it was
presumed cash could be reinvested to earn a rate of 6.6%. The
reinvestment of the cash resulted in a lease reinvestment benefit of
$29,841.83. By leasing, the City will have approximately $3,414 in
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Page 205
reduced "costs" over the five-year analysis period. The City will have
$215,202 in net cash outflows if staff purchase and $211,788 in net cash
outflows if staff lease.
The low bid is $241,628.75 from Mesa Irrigation of Wilson, Texas and
is within the Land Application Rent Lease Equipment budget.
(33.) Bid #00-022 - Water Meters - Annual Pricing (Water Utilities).
This bid establishes annual pricing for the purchase of various water
meters used throughout the city. Water meters are used for billing the
residential, commercial, industrial and contracted wholesaler for the
amount of water measured through the meter. Some of these meters will
be used to replace malfunctioning meters that are running too slow and
those that have completely stopped working. The water meter also
serves as the means for which wastewater disposal is billed. Part of the
revenue generated on an annual basis for Water Utilities is from water
sales and sewer disposal charges.
The low bids are from the following companies:
Master Meter of Longview, Texas $360,308.95
Hersey Meters Company of Cleveland, North Carolina $ 13,846.42
Western Industrial Supply of Lubbock, Texas $ 7,938.23
The low bids total $382,093.30 and this amount is within the Water
Meters Replacement budget.
(34.) Bid #00-027 - Office Furniture - Annual Pricing (Various
Departments).
This bid establishes annual pricing for the purchase of office furniture
for City of Lubbock departments. Bids are stated as a discount off the
manufacturer's retail catalog price at time of order. Highest discounts
for various brands of office furniture were received from the following
companies:
Indoff Inc., of Lubbock, Texas
Baker Office Products of Lubbock, Texas.
Office Depot Store of Lubbock, Texas
Hester's/McGlaun of Lubbock, Texas
Gage Van Horn & Associates of Lubbock, Texas
Indoff Inc., and Hester's/McGlaun submitted tie bids for items 8, 9, 15,
and 16. Indoff Inc., and Gage Van Horn & Associates submitted a tie
bid on item 13. Texas Local Government Code requires that, if two or
more of the bidders submitting identical bids are residents of the
municipality, the municipality must select one of those bidders by the
casting of lots.
In considering the tie bids, Mayor Sitton drew Indoff, Inc. for Items 8,
9, 15, and 16, and also drew Indoff, Inc. for Item 13.
(35.) Resolution No. 2000-R0087Bid #00-029 - Contract Weed Shredding
at Land Application Site (Land Application Site).
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Page 206
RESOLUTION NO.2000-R0087
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock a contract for Weed
Shredding at the City of Lubbock Land Application Site, by and between the City of
Lubbock and B&M Services Co. of Lubbock, Texas and related documents. Said
contract is attached hereto and incorporated in this resolution as if fully set forth herein
and shall be included in the minutes of the City Council.
Passed by City Council this 23rd day of March, 2000.
ATTEST:
/s/ Kaythie Darnell
Kaythie Darnell, City Secretary
APPROVED AS TO CONTENT:
/s/ Victor Kilman
Victor Kilman, Purchasing Manager
APPROVED AS TO FORM:
/s/ John Knight
John Knight,
Assistant City Attorney
/s/ WINDY SITTON
WINDY SITTON, MAYOR
A copy of the Contract is filed with Resolution No. 2000-R0087.
This bid provides annual pricing for contract weed shredding to be
performed at the Lubbock and Wilson Land Application Sites.
Shredding is to be performed during the spring, summer and fall months
on an as needed basis. Weed shredding is necessary to limit weed
growth on the sites to improve the overall appearance.
The initial term of the agreement is one year, with an option to renew
annually for up to two additional years upon mutual agreement of both
parties. The low bid is $20,670 annually from B & M Services
Company of Lubbock, Texas and is within the Land Application Site
Professional Services budget.
(36.) Bid #00-042 - Fire Station Alerting Equipment (Fire
Department/Radio Shop).
This bid is for the purchase of fire station alerting equipment that will
replace an aging system currently used by the Fire Department. This
equipment will be used to notify the fire stations of incidents reported by
citizens needing emergency response by fire personnel. The current
system has become difficult to maintain due to its age and technology.
The Radio Shop will install the new alerting equipment in the fire
dispatch center and each of 15 fire stations.
The technology of the new fire station alerting equipment will allow
many of the fire dispatch processes to be automated. This will provide a
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more efficient fire dispatch system by providing faster response times
and more reliable dispatches to the fire stations. The technology will
permit "soft start alerts" that will allow the audible alert at the fire
station to be less stressful for the fire personnel by starting at low-level
volume and increasing to full volume.
The Radio Shop Manager and Assistant Fire Chief evaluated the low bid
submitted by Texas Communications of San Angelo, Inc. of San Angelo,
Texas. Their equipment was compared to the City of Lubbock's bid
specifications and found to fully meet the criteria outlined in the bid
specifications. Additionally, references given by the low bidder were
checked and, without exception, each reference gave a good report on
the company and the results of their performance. References for the
manufacturer of the equipment were also checked and a site visit to
Amarillo was conducted to see the equipment in operation. It was
determined that the equipment will fully meet the requirements of the
City of Lubbock.
The low bid is $42,447 from Texas Communications of San Angelo,
Inc., of San Angelo, Texas and is within the Fire Station Paging and
Alarm budget.
Staff recommended award of each bid to the bidder as indicated on the
tabsheets and award of each contract as shown on the resolutions.
REGULAR AGENDA
ORDINANCES FOR PASSAGE
(36.) ORDINANCE #2000-00011—authorizing the issuance of $7,000,000
"TEXAS GENERAL OBLIGATION BONDS, SERIES 2000" and
execution of all necessary documents related to the issuance (second
and final reading).
ORDINANCE NO.2000-00011
AN ORDINANCE AUTHORIZING THE ISSUANCE OF "CITY OF
LUBBOCK, TEXAS, GENERAL OBLIGATION BONDS, SERIES 2000";
SPECIFYING THE TERMS AND FEATURES OF SAID BONDS; LEVYING A
CONTINUING DIRECT ANNUAL AD VALOREM TAX FOR THE PAYMENT OF
SAID BONDS; AND RESOLVING OTHER MATTERS INCIDENT AND RELATED
TO THE ISSUANCE, SALE, PAYMENT AND DELIVERY OF SAID BONDS,
INCLUDING THE APPROVAL OF A PAYING AGENT/REGISTRAR
AGREEMENT AND THE APPROVAL AND DISTRIBUTION OF AN OFFICIAL
STATEMENT PERTAINING THERETO; AND PROVIDING AN EFFECTIVE
DATE.
The first reading of the bond ordinance to issue $7,000,000 in "City of
Lubbock, Texas General Obligation Bonds, Series 2000" was passed on
February 24, 2000.
On March 23, 2000, the bonds will be sold competitively. Bidders will
be able to place bids via mail, phone, fax and through an electronic site.
The bids will be accepted until 11:00 a.m. and then they will be verified
and the lowest bid will be identified. The results of those bids will be
presented in the regular City Council meeting at a posted time of 11:00
a.m., and an actual time of between 11:15 a.m. - 11:30 a.m. depending
on how long it takes to recalculate and verify the bids.
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City Council will be asked to approve the recommendation for lowest
bidder meeting specifications as well as approve the second reading of
the ordinance and make final approval of all necessary documents related
to the issuance.
As this action is necessary to proceed with the bond issuance, staff
recommended passage of this ordinance.
Motion was made by Councilmember Ince, seconded by Councilmember
McDougal to pass on second and final reading Ordinance No. 2000- -
00011 as recommended by staff. Motion carried: 7 Yeas, 0 Nays.
The Consent Agenda was considered next.
PUBLIC HEARINGS
(37.) Ordinance No. 2000-00017 - Zone Case No. 2878 (3005 Slide Road):
Hold a public hearing to consider request of Harley Hughes (for
Gene Bell) for a zoning change from C-3 to IHC on Lot 310, Midway
Park Addition.
ORDINANCE NO.2000-00017
AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND
THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING
CHANGES: ZONE CASE NO. 2878; A ZONING CHANGE FROM C-3 TO IHC
ZONING ON LOT 310, MIDWAY PARK ADDITION, LUBBOCK, TEXAS;
PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE AND PROVIDING
FOR PUBLICATION.
Mayor Sitton opened the public hearing at 11:45 a.m. Harley Hughes
appeared on behalf of Gene Bell. No one appeared in opposition.
Mayor Sitton closed the hearing at 11:47 a.m.
Randy Henson, Senior Planner, presented staff comments.
The proponent is planning to recycle an abandoned service station as a
car lot. Land use in all directions is commercial. The proposal is
consistent with the Comprehensive Land Use Plan. The staff used this
request to illustrate again that within the year, an East/West Freeway
corridor plan will be prepared to review existing land uses in
consideration of a corridor -long zone case. The intention to date has
been to recommend IHC for the commercial rezoning along the corridor,
and this request will fit what is envisioned as the proposal in this
vicinity. The IHC includes most C-4 uses but requires an increased
development standard for the appearance of structures. The request will
have little or no effect on traffic.
The Planning and Zoning Commission recommended approval of this
request.
The staff supports the recommendation of the Planning Commission.
Motion was made by Councilmember Patterson, seconded by
Councilmember Cooke to pass on first reading Ordinance No. 2000-
00017 as recommended by staff. Motion carried: 7 Yeas, 0 Nays.
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(38.) Ordinance No. 2000-00018 - Zone Case No. 2173-C (131 W. Loop
289): Hold a public hearing to consider request of Muff London (for
Another Attic, LTD.) to amend the current C4 Specific Use permit
for mini warehouses to add truck/trailer rental and for a zoning
change from C-2 on an adjacent tract to C-4 Specific Use to allow
mini warehouses, trailer/truck rental and all permitted C-2 uses on
Tract M-1 and Tract M-2, Va&perwood Addition.
ORDINANCE NO.2000-00018
AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND
THE; OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING
CHANGES: ZONE CASE NO. 2173-C; AMEND ORDINANCE NO. 9905 TO
ALLOW FOR TRUCK/TRAILER RENTAL ON TRACT M-1 AND A ZONING
CHANGE FROM C-2 TO C-4 SPECIFIC USE ZONING TO ALLOW MINI
WAREHOUSES, TRUCK/TRAILER RENTAL AND ALL PERMITTED C-2 USES
ON TRACT M-2, WHISPERWOOD ADDITION, LUBBOCK, TEXAS; PROVIDING
A PENALTY; SUBJECT TO CONDITIONS, PROVIDING A SAVINGS CLAUSE
ANI) PROVIDING FOR PUBLICATION.
Mayor Sitton opened the public hearing at 11:48 a.m. Muff London
appeared on behalf of Another Attic, LTD. No one appeared in
opposition. Mayor Sitton closed the hearing at 11:50 a.m.
Randy Henson, Senior Planner, presented staff comments.
TRACT M-1:
Amend the current C-4 Specific Use permit for mini warehouses to add
truck/trailer rental.
TRACT M-2:
Change from C-2 to C-4 Specific Use to allow mini warehouses,
trailer/truck rental and all permitted C-2 uses.
Several years ago, the proponent processed a case for a mini warehouse
project. They are proposing adding about one acre east of the existing
project to the mini project as well as formalizing a truck/trailer rental
aspect that was not included in the original discussion. Adjacent land
uses are commercial zoning or the Loop in all directions.
The project is successful and has fit the area well. It is consistent with
both Comprehensive Land Use Plan and zoning policy. At other
locations where truck/trailer rental have been approved adjacent to
thoroughfares, conditions have been established regarding the number of
units parked between the street and buildings, with the rest stored in a
rear area. The project will have no effect on traffic.
The Planning and Zoning Commission recommended approval of this
request subject to the following conditions:
1. Prior to construction on the east undeveloped lot, storage of
trucks or trailers shall be on a paved surface along the existing
fence and south of a line extended from the front of the current
structure facing Loop 289.
2. Pending new construction, a maximum of two units may be
parked between the existing buildings and the Loop service road.
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All others shall be in the compound or along the fence (noted in
#1).
3. After construction on the undeveloped lot, a maximum of four
units may be displayed between Loop 289 and the fronts of any
existing or new structures.
The staff supports the recommendation of the Planning Commission.
Motion was made by Councilmember Patterson, seconded by
Councilmember Nelson to pass on first reading Ordinance No. 2000-
00018 as recommended by staff. Motion carried: 7 Yeas, 0 Nays.
(40.) Ordinance No. 2000-00019 - Zone Case No. 1893-W (north of 4'
Street and west of Frankford): Hold a public hearing to consider
appeal of ADC, Inc. (for Mark G. Anderson) for a zoning change
from GO to R 2 for duplexes on a portion of land out of Lot 2, Block
J-S.
ORDINANCE NO.2000-00019
AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND
THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING
CHANGES: ZONE CASE NO. 1893-W; A ZONING CHANGE FROM GO TO R-2
SPECIFIC USE ZONING ON A PORTION OF LAND OUT OF LOT 2, BLOCK J-S,
LUBBOCK, TEXAS; PROVIDING A PENALTY; PROVIDING A SAVINGS
CLAUSE AND PROVIDING FOR PUBLICATION.
Mayor Sitton opened the public hearing at 11:51 a.m. Mark G.
Anderson and Jim Whooten appeared in favor of the zone case. No one
appeared in opposition. Mayor Sitton closed the hearing at 11:53 a.m.
Randy Henson, Senior Planner, presented staff comments.
The proponent is appealing a denial by the Planning and Zoning
Commission. The request would replace a strip of Garden Office zoning
with R-2 which provides for duplex, garden home or townhome
construction. The proposal is for duplex construction. Adjacent land
uses:
North - residential, primarily single family although the property
remains zoned A-1. The A-1 District allows construction of
single family, townhome, garden home, duplex and apartment
units.
South - C-3, vacant
East - apartment zoning, vacant
West - apartment zoning, vacant
As R-2, the Comprehensive Land Use Plan recognizes GO and R-2 as a
suitable buffer between single-family and commercial. Thus, the Plan
finds no fault with the request.
The staff suspects the owners of lots north of 3' are surprised to learn
that this request is more restrictive than the zoning on their lots. They
may band together to file a zone case on their property to R-1 Specific
Use for garden homes.
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The proponent may come to an agreement with the neighbors who will
withdraw opposition subject to specific conditions on appeal to the
Council. If so, it is the opinion of the staff that the Planning
Commission would be in agreement. Since the area where many of the
adjacent owners in opposition is zoned A-1, a cul-de-sac on the east end
of the subdivision is built with townhomes occupied by numerous
students and other young non -family persons. The prohibition of "not
more than two unrelated residents" does not apply and the landlords have
taken advantage of the fact. The neighbors are fearful that similar
conditions would develop within this row of duplex units, even though
the limitation of not more than two unrelated applies.
The Planning and Zoning Commission recommended denial of the R-2
request.
The staff supports the denial. If an agreement is made to amend the
request with conditions and the opposition of adjacent owners is
withdrawn, the staff would support the request.
Motion was made by Councilmember Cooke, seconded by
Councilmember Ince to pass on first reading Ordinance No. 2000-00019
as recommended by staff. Motion carried: 7 Yeas, 0 Nays.
(41.) Ordinance No. 2000-00020 - Zone Case No. 2439-C (2209 Slide and
5010 24`h Street): Hold a public hearing to consider request of
Charles Skibell for a zoning change from R-1 to R-1 Specific Use for
garden homes on Lots 49 and 50, Bobalet Heights Addition.
ORDINANCE NO.2000-00020
AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND
THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING
CHANGES: ZONE CASE NO. 2439-C; A ZONING CHANGE FROM R-1 TO R-1
SPECIFIC USE ZONING FOR GARDEN HOMES ON LOTS 49 AND 50,
BOBALET HEIGHTS ADDITION, LUBBOCK, TEXAS; PROVIDING A
PENALTY; SUBJECT TO CONDITIONS, PROVIDING A SAVINGS CLAUSE
AND PROVIDING FOR PUBLICATION.
Mayor Sitton opened the public hearing at 11:56 a.m. Charles Skibell,
Terry Holman, Mitchell Putman, and Patsy Day appeared in favor of the
zone change.
Daniel Hardy appeared in opposition.
12:45 P. M. COUNCIL RECESSED
1:03 P. M. COUNCIL RECONVENED
After the break, the following people also spoke in opposition: B.J.
McNulty, Sammy Deeb, Kevin Moore, Glen Morgan, and Betty Freed.
Mayor Sitton closed the hearing at 2:17 p.m.
2:18 P. M. COUNCIL RECESSED TO EXECUTIVE SESSION
2:59 P. M. COUNCIL RECONVENED
Randy Henson, Senior Planner, presented staff comments.
In a previous zone case, the notice to adjacent owners was not provided
correctly. The Appraisal District adjusted lot numbers in the Bobalet
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Addition, but the changes did not get translated correctly to the City
KIVA database. The resulting error voids the first action.
As in the previous case, Mr. Skibell is requesting two lots zoned as R-1
to be changed to R-1 Specific Use for garden homes. The area is just
over three acres and 14 lots are proposed. Adjacent land uses are single-
family in all directions. The property in question is illustrated as
residential on the Comprehensive Land Use Plan. Thus, the request is
consistent with the Plan. Regarding zoning policy, the request is
consistent with all the technical aspects of a garden home request. The
single and most sensitive issue is the reaction of adjacent property
owners. The file indicates that the owners of all the lots east of Slide
and adjacent to the two parcels are opposed. Council approval will
require a 6/7 vote.
During the last hearing the staff expressed the value of these infill
projects to the public:
• Unused property that tends to depreciate the area is put into
viable service.
• Infill projects use existing infrastructure such that new residents
make use of property without additional capital costs to the
community.
The concerns noted by adjacent owners included:
• Increased traffic;
• Decrease in the large lot quality of life;
• The proponent wishes to make a profit at the expense of the
adjacent residents;
• The project violates a "trust" for the owners of the large lots;
• The residents felt deceived by the letter from Skibell requesting
the deed restriction change (that all the adjacent owners were in
support);
• The project might set a precedent for future projects on large lots
in the subdivision;
• The new residents would consider the non -conforming presence
of horses in the vicinity a nuisance and cause problems;
• The home to the east would have seven new backyards across
their side lot line;
• The project would interfere with the 15-foot existing easement
(this misconception was corrected by staff that an alley or
easement would remain).
The staff continues support for the concept of infill with a respectful
notice of the neighbors concerns. Of the issues outlined above, only the
screening of the two adjacent lots seems to have technical merit. Even
then, newcomers in subdivisions located elsewhere are not expected to
screen their homes. However, the size and proximity of this project to
the two adjacent remaining lot merit some discussion about screening.
While an increase in traffic has been cited, fourteen units would add a
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Page 213
minimal number of vehicles to 24' Street in terms of what the street is
designed to carry (not to be confused with the desire of the existing
residents to have less traffic). A letter requested by Mr. Skibell from
Jere Hart is included in Council back-up. A majority of the vehicles
from the new development would access Slide and not disturb the
neighbors to the east.
The Planning and Zoning Commission recommended approval of this
request subject to the following condition:
A decorative masonry wall shall be placed on the north, west and east
that conforms to visual access guidelines at 24' Street and Slide Road as
well as the existing alley east of Slide Road.
With an understanding for the neighbors feelings and their view of
"inharmonious", the staff continues to supports the request from all the
technical aspects of residential development and supports the Planning
Commission recommendation.
Motion was made by Councilmember Nelson, seconded by
Councilmember McDougal to pass on first reading Ordinance No. 2000-
00020 with the screening condition as recommended by staff. Motion
carried: 6 Yeas, 1 Nay. Councilmember Hernandez voted nay.
(42.) Hold a public hearing to consider an amendment for the
Comprehensive Land Use Plan in the vicinity of Wausau to Alcove
from 82" Street to the Brownfield Highway.
Mayor Sitton opened the public hearing at 3:43 p.m. No one appeared in
favor of the amendment. No one appeared in opposition. Mayor Sitton
closed the hearing at 3:43 p.m.
Randy Henson, Senior Planner, presented staff comments.
The Council recently approved an amendment to the Comprehensive
Land Use Plan for the area annexed in 1999. The discussion included
the statement that several areas would need additional consideration and
refinement of the proposal. Along 82' Street from Wausau to Alcove
(the new city limit) and north to the Brownfield Highway, the proposed
amendment would recognize commercial continuing along 82' and a
strip along the Brownfield Highway. The small triangular area left
between is too small to expect a traditional single-family development
and is proposed as medium to high density residential with a proper
buffer for the existing subdivision to the east (Rancho Verde Estates).
Inherited with the annexation was a strip of commercial from Quincy
(the half section between Milwaukee and Upland) to Wausau (the half
section between Upland and Alcove) along 82'. While contrary to
current Land Use Plan policy, the proposed Plan recognizes the existing
status. To expect the less than one-half mile from Wausau to the
intersection of Brownfield and Alcove to develop with residential
adjacent to 82°d Street, with the existing adjacent land uses, is not a
realistic market condition.
With a future zone case addressing the need for a reduced number of
curb cuts along 82nd Street, the proposed policy should not diminish the
functionality of the newly expanded thoroughfare. The Planning
Commission recommended approval of the change.
The staff supports the recommendation of the Planning Commission
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Page 214
TRANSPORTATION SERVICES
(43.) Resolution No. 2000-R0088 declaring a public necessity for paving
improvements on portions of 98`h Street and Milwaukee Avenue, and
directing the City Engineer to prepare plans and specification for
such improvements.
RESOLUTION NO.2000-R0088
A RESOLUTION PROVIDING FOR IMPROVEMENTS TO PORTIONS OF
A STREET IN THE CITY OF LUBBOCK, TEXAS, AND ALONG THE
BOUNDARIES OF SAID CITY AND DIRECTING PREPARATION OF PLANS
AND SPECIFICATIONS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
SECTION 1. THAT public necessity exists that the following portions of
streets in the City of Lubbock and along the boundaries thereof be improved as herein
provided, to wit:
98'' Street from Indiana Avenue to University Avenue
Milwaukee Avenue from FM 2255 (4' Street) to 34' Street
SECTION 2. THAT said portions of the above -described streets shall be
improved by raising, grading and filling same, by installing curbs and gutters, and by
installing base material and asphaltic concrete surface or concrete street paving with the
street right-of-way;
SECTION 3. THAT the City Engineer is hereby directed to prepare plans and
specifications for such improvements.
SECTION 4. THAT such improvements shall be paid for in the following
manner:
(a) The abutting property and the owners thereof shall pay and shall be
assessed for all the costs of constructing curbs in front of such respective
property and a part of the remaining cost of such improvements;
provided, that such part of the cost assessed to the abutting property or
owners thereof will not exceed ninety percent (90 %) of the cost of the
improvements plus the cost of the curb; and further provided that if it
shall appear at the hearing, to be had before final assessment is made,
that the special benefits to such property by way of enhancement value
thereof by means of such improvements will not aggregate to such
proportion of the cost as specified above, then there shall be assessed and
be paid by such abutting property and the owners thereof a lesser amount
not to exceed the benefits.
(b) The remaining cost of said improvements after deducting the sums
finally assessed against abutting property and the owners thereof under
subparagraph (a) above shall be paid by the City of Lubbock.
SECTION 5. THAT the amounts assessed against and to be paid by the
abutting property and the owners thereof shall be payable in five (5) equal installments,
the first of which shall become due on or before twenty (20) days after completion and
acceptance by the City Council of the improvements in the unit on which the property
abuts; the second, third, fourth and fifth installments shall become due one, two, three
and four years respectively after completion and acceptance by the City Council of the
improvements in the unit upon which the property abuts, and shall bear interest from
the date of completion and acceptance until paid, at the rate of eight percent (8 %) per
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annum, payable annually, with provisions that if default be made in the payment of any
installment promptly as the same matures, then at the option of the holder of such
assessment of certificate issued in evidence thereof, such default shall mature the entire
assessment upon which same is made.
SECTION 6. THAT assessments shall be made and levied, and shall be a first
and prior lien and personal liability for principal, interest, reasonable attorneys' fees
and costs of collection, if incurred, all under and in accordance with the Charter of the
City of Lubbock and amendments thereto, now in force in this City, and in accordance
- with the provisions of Subchapter D of Chapter 314 of the Texas Transportation Code.
SECTION 7. THAT this Resolution shall take effect and be in force from and
after its passage.
Passed by City Council this 23rd day of March, 2000.
/s/ WINDY SITTON
WINDY SITTON, MAYOR
ATTEST:
/s/ Kaythie Darnell
Kaythie Darnell, City Secretary
APPROVED AS TO CONTENT:
/s/ Larry Hertel
Larry Hertel, City Engineer
APPROVED AS TO FORM:
/s/ William de Haas
William de Haas, Competition and
Contracts Manager/Attorney
This resolution is the first of five resolutions associated with an
assessment program for the construction of paving improvements as
follows:
82°d Street from Indiana Avenue to University Avenue
Milwaukee Avenue from FM 2255 (4' Street) to 34'h Street
On assessment paving the property owners may be assessed for 90 % of
the paving cost and 100 % of the curb and gutter cost.
The plans for both 98' Street and Milwaukee Avenue are being prepared
by TxDOT, and will be available for inspection at their office.
Staff recommended approval of this resolution.
— Motion was made by Councilmember Patterson, seconded by
Councilmember Hernandez to pass Resolution No. 2000-R0088 as
recommended by staff. Motion carried: 6 Yeas, 0 Nays.
Councilmember McDougal was away from the dais.
(44.) Resolution No. 2000-R0089 approving estimates of the cost of paving
improvements on an assessment program on 82°d Street and setting
the date and time for a public hearing for the owners of the abutting
property.
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Page 216
RESOLUTION NO.2000-R0089
PROJECT NO. 9516
82nd STREET ASSESSMENT PAVING PROGRAM
A RESOLUTION APPROVING AND ADOPTING ESTIMATES OF THE
COST OF IMPROVEMENTS OF AMOUNTS TO BE ASSESSED FOR
IMPROVEMENTS IN THE NATURE OF GRADING, CONSTRUCTING CURB
AND GUTTER, AND PAVING PORTIONS OF A CERTAIN STREET ALONG THE —
BOUNDARY OF SAID CITY, FIXING THE TIME AND PLACE FOR A HEARING
FOR THE OWNERS OF ABUTTING PROPERTY AND OTHER PERSONS
INTERESTED IN SAID PROPERTY, AND DIRECTING THE CITY SECRETARY
TO PUBLISH NOTICE OF SAID HEARING ON BEHALF OF THE GOVERNING
BODY OF THE CITY OF LUBBOCK, TEXAS.
WHEREAS, the City Council of the City of Lubbock as heretofore ordered that
a portion of said street be improved by grading, installing concrete curb and gutter and
street pavement with caliche base and/or asphalt stabilized base and one and one-half
(1-1/2) inch asphalt surface, together with incidentals and appurtenances; and
WHEREAS, the City Council of the City of Lubbock has caused the City
Engineer to prepare and file estimates of the cost of such improvements and estimates
of the amount per front foot to be assessed against abutting property and the owners
thereof, and such estimates have been prepared and examined; NOW THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK,
TEXAS:
SECTION 1. THAT such estimates be and are hereby adopted and approved.
SECTION 2. THAT notice of a hearing be given to the owners of property
abutting upon the hereinbelow mentioned portions of said street and to all others
interested in said property.
The Governing Body of the City of Lubbock has heretofore ordered that the
following portions of said street in and long the boundary of the City of Lubbock,
Texas, be improved by raising, grading, filling and installing concrete curbs and
gutters, street pavement with caliche base and/or asphalt stabilized base and one and
one-half (1-1/2) inch asphalt surface where necessary on said street designated below.
It is hereby found and determined that the cost of the improvements on such
portions of said street with the amount or amounts per front foot proposed to be
assessed for such improvements against the abutting property and the owners thereof,
on the portions of said street is as follows, to -wit:
The following eighty-six (86) foot wide street: 82nd Street from Avenue U East
to US Highway 87 known and designated as Unit Number 2386, Sub -Unit 001. The
total estimated cost of the improvements is $2,467,445.52. The estimated amount per
front foot to be assessed against the abutting property and the owners thereof for curb
and gutter is $10.08. The estimated amount per front foot to be assessed against the
abutting property and the owners thereof for improvements exclusive of curb and gutter
is $58.42 for front property in R-1 or R-2 zones, and $97.38 for front property in other
than R-1 or R-2 zones.
An arrangement for the making and construction of such improvements with
pavement of one and one-half (1-1/2) inch asphalt surface and a compacted caliche base
and/or asphalt stabilized base in said street has been made and entered into by the City
of Lubbock, Texas, and rolls or statements showing the proposed amounts to be
assessed against the abutting property, and the owners thereof, have been filed with the
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Page 217
City, such rolls or statements showing other matters and things, and have been
approved; and the City Council of said City, has fixed a time and place for a hearing
for the owners of property abutting upon said portions of said street and for all others
interested in said property, at which hearing the amounts to be assessed against the
respective parcels of abutting land the owners thereof for improvements to the unit
upon which the particular parcels of property abut the amount of benefits to the
respective parcels of property abut, the regularity of the proceedings with reference to
such improvements, the apportionment of the cost of such improvements, and other
matters and things will be determined; and after such hearing, assessments will by
ordinance be made and levied, and such hearing will be had and held by and before the
City Council of the City of Lubbock, Texas, in the regular City Council Meeting Room
in the Municipal Building, 1625 13' Street, in the City of Lubbock, Texas, on the 27r'
day of April, 2000 at 11:30 a.m. o'clock. The rolls or statements showing the proposed
amounts of such assessments are on file in the office of the City Engineer of the City of
Lubbock and open to inspection by any interested parties, and of all said matters and
things all such owners of property, as well as any and others in anywise affected or
interested, will take due notice.
2000. By order of the City Council of the City of Lubbock, this the 23'd day of March,
No notice other than that herein provided for shall be necessary and such notice
shall be due and sufficient notice to any and all persons, firms, corporations and other
parties.
SECTION 3. THAT a hearing be given and held by and before the Governing
Body of the City of Lubbock, Texas, for all persons owning or claiming any interest in
property abutting any part or portion of said street described in Section 2 of this
Resolution, as well as all other persons in anywise affected or interested. Such hearing
shall be given and held on the 27" day of April, 2000 at 11:30 a.m. o'clock on the first
floor in the Municipal Building, City of Lubbock, Texas, and the City secretary is
hereby directed to give notice of the time and place of such hearing, and of other
matters and facts in accordance with the terms and provisions of (Subchapter D of
Chapter 314) of the Texas Transportation Code. Such notice shall be advertisement
inserted at least three times in a newspaper published in the City of Lubbock, Texas;
the first publication shall be made at least twenty-one (21) days before the said hearing;
and, additional written notice of the hearing shall be given by depositing in the United
States Mail, at least fourteen (14) days before the date of the hearing, written notice of
such hearing, postage prepaid, in an envelope addressed to the owners of the respective
properties abutting said street, or portions hereof to be improved, as the names of such
owners are shown on the then current rendered tax rolls of the City of Lubbock, and at
the addresses shown, or if the names of such respective owners do not appear on such
rendered tax rolls, then addressed to such owners as their names are shown on the
current unrendered rolls of the City, at the addresses shown thereon. Said notice shall
comply with and be in accordance with the terms and provisions of this Resolution and
said provisions of the Transportation Code.
PASSED AND APPROVED BY UNANIMOUS VOTE OF THE
GOVERNING BODY OF THE CITY OF LUBBOCK, TEXAS, THIS THE 23RD DA
OF MARCH, 2000. Y
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Page 218
Passed by City Council this 23' day of March, 2000.
/s/ WINDY SITTON
WINDY SITTON, MAYOR
ATTEST:
/s/ Kaythie Darnell
Kaythie Darnell, City Secretary
APPROVED AS TO CONTENT:
/s/ Larry D. Hertel
Larry D. Hertel, City Engineer
APPROVED AS TO FORM:
/s/ William de Haas
William de Haas, Competition and
Contracts Manager/Attorney
This is the fifth and final resolution associated with an assessment
program for the construction of paving improvements. The proposed
improvements consist of the following:
82nd Street from Avenue U East to U. S. Highway 87
A date and time need to be established so that the required notification
can take place. The April 27, 2000 City Council meeting is proposed for
the date. 82" a Street was not petitioned, but is being paved at Council
direction. The paving improvements on this street are an approved
project in the Street Capital Projects Budget. cotto bee hargedetof thethe
ing ing
will be to establish the portion of t
he property owners.
Staff recommended approval of this resolution.
Motion was made by
Councilmember Patterson, seconded by
_
Councilmember Hernandez to pass Resolution
soluti n 6 o Yeas,200 000 9 as
recommended by staff. Motion
s.
Councilmember McDougal was away from the dais.
CIVIC SERVICES
(45.) Resolution No. 2000-R0090 authorizing the utrafors er o funds
to and
the
Lubbock Convention and Visitors
installation of lighting equipment that is required for the Miss Texas
USA Pageant.
RESOLUTION NO.2000-R0090
WHEREAS, in 1999 the Lubbock Convention and Visitors
h ureau bid ; and for and
was awarded a contract to host the Miss Texas USA Pageant
g
WHEREAS, one of the requirements of the said contract
rov dels an obligation on the
supplemental lighting
part of the Lubbock Convention then n the inventod Visitors ry he Municipal Auditoriums lighting
reau to over and above the lightingn i
inventory; and
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City Council Meeting
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Page 219
WHEREAS, the cost to the Lubbock Convention and Visitors Bureau for
renting the supplemental lighting over the life of the contract is estimated to be Two
Hundred Sixty Six Thousand and no/100 Dollars ($266,000.00); and
WHEREAS, the cost of purchasing the supplemental lighting equipment is
estimated to be One Hundred Twenty Six Thousand and no/100 Dollars ($126,000.00);
and
WHEREAS, the Lubbock Convention and Visitors Bureau has proposed the
purchase of the supplemental lighting. Forty Two Thousand and no/100 Dollars
($42„000.00) of the purchase price is proposed to be transferred to the Lubbock
Convention and Visitors Bureau from the Hotel Motel Tax Reserve with a requirement
that Lubbock Convention and Visitors Bureau reimburse the Hotel Motel Tax Reserve
over the next two years; and
WHEREAS, the City Council of the City of Lubbock finds that the proposed
transfer and use of Forty Two Thousand and no/100 Dollars ($42,000.00) from the
Hotel Motel Tax Reserve complies with the requirements of Tax code Section 351.101;
and
WHEREAS, the Lubbock Hotel Motel Association has expressed its support for
the use of funds from the Hotel Motel Tax Reserve for the purchase of the supplemental
lighting; NOW THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized on behalf
of the City of Lubbock to transfer funds in the amount of Eighty Four Thousand and
no/100 Dollars ($84,000.00) to the Lubbock Convention and Visitors Bureau for the
purchase and installation of lighting equipment for the Municipal Auditorium that is
required for the Miss Texas USA Pageant. These funds would be transferred from the
Hotel Motel Tax Reserve Fund in the amount of Forty Two Thousand and no/100
Dollars ($42,000.00) to be repaid by the Convention Bureau over a two (2) year period
and from an existing capital project in the amount of Forty Two Thousand and no/100
Dollars ($42,000.00) from the General Facilities and System Improvements Fund.
Passed by City Council this 23`d day of March, 2000.
/s/ WINDY SITTON
WINDY SITTON, MAYOR
ATTEST:
/s/ Kaythie Darnell
Kaythie Darnell, City Secretary
APPROVED AS TO CONTENT:
/s/ Tommy Gonzalez
Tommy Gonzalez, Managing
Director, Civic Services
APPROVED AS TO FORM:
/s/ John M. Knight
John M. Knight,
Assistant City Attorney
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City Council Meeting
March 23, 2000
Page 220
In 1998/99, the Lubbock Convention and Visitors Bureau bid on and was
awarded the Miss Texas USA Pageant for Lubbock. Following the 1999
Pageant, they were awarded the bid to host the Pageant for four more
years. One of the requirements for hosting the pageant is to provide
supplemental lighting over and above what the Auditorium has in its
inventory. The cost associated with renting this equipment was
approximately $66,500 a year to the Bureau.
If the Convention Bureau were to continue to rent this equipment over
the next four years, the cost is estimated to be $266,000. This is a
conservative estimate and doesn't take into account any inflation in rental
cost. If they were to purchase the equipment, the cost is estimated to be
approximately $126,000. Although outfitting the Auditorium would not
address every single need of the pageant organizers, it would come very
close. There would possibly be a few exceptions, such as intellibeams,
which would still need to be rented by the Bureau. Estimating an
additional lighting rental for miscellaneous lighting of approximately
$4,224 per year, the total four year cost to purchase and rent some
additional equipment would run about $142,900. This would mean a
savings to the Bureau of approximately $123,000 over the life of the
contract.
Staff is proposing the following scenario:
1. The Convention and Visitors Bureau would purchase the
equipment required for the pageant.
2. Funding would be provided as follows:
a. The Bureau would fund 1/3 of the cost from their
operating funds, approximately $42,000.
b. The amount of $42,000 would be transferred to the
Convention Bureau from an existing capital project in the
General Facilities and System Improvements Fund.
C. The amount of $42,000 would be transferred to the
Convention Bureau from the Hotel Motel Tax Reserve
with the provision that the Bureau will reimburse the
Reserve Fund over the next 2 years. The amount of
$21,000 would be deducted from their allocation each
year to cover the reimbursement. No interest would be
charged.
The statute covering the use of Hotel Motel Tax funds states that revenue
from the municipal hotel occupancy tax may be used only to promote
tourism and the convention and hotel industry and that the use can
include "the acquisition of sites for and the construction, improvement,
enlarging, equipping, repairing, operation and maintenance of
convention center facilities...". The statute also defines "convention
center facilities" as "civic centers, civic center buildings, auditoriums,
exhibition halls, and coliseums that are owned by the municipality...".
In staff s opinion, this is a valid use of these funds. This event as well as
others held in the facility brings people in from out of town. In addition,
the Miss Texas USA Pageant telecast provides airtime for the Bureau to
showcase the City and promote our tourist attractions and amenities.
Other events, such as the Broadway Series, which brings in people from
out of town to attend the shows, will benefit from this equipment as well.
As an example, the production of " 1776" generated approximately 150
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City Council Meeting
March 23, 2000
Page 221
hotel room nights for the cast and crew alone and the upcoming
production of "Beauty and the Beast" is expected to generate from 560-
640 room nights from just the cast and crew. Should the Bureau be able
to extend the contract with the Miss Texas USA Pageant, there would
also be additional savings to the Bureau.
This proposal was presented to the Lubbock Hotel Motel Association at
their monthly meeting on March 14, 2000 and they voted in support of
this project and expenditure.
In an effort to save the community over $100,000 in expenditures by the
Bureau, it is staff's recommendation that funds in the amount of $84,000
be transferred to the Lubbock Convention and Visitors Bureau to assist
with the purchase of additional lighting for the Municipal Auditorium.
This lighting is required for the Miss Texas USA Pageant and potentially
other events that generate hotel motel tax. These funds would be
transferred from the Hotel Motel Tax Reserve Fund ($42,000) to be
repaid by the Convention Bureau over a two year period and from an
existing capital project ($42,000) in the General Facilities and System
Improvements Fund. The Bureau would be funding 2/3 of the cost of
the system with the City funding the remaining 1/3. Staff recommended
that Council approve this transfer.
Motion was made by Councilmember McDougal, seconded by
Councilmember Nelson to pass Resolution No. 2000-R0090 as
recommended by staff. Motion carried: 6 Yeas, 0 Nays.
Councilmember Ince was away from the dais.
MISCELLANEOUS
(46.) Resolution No. 2000-R0091 authorizing the Mayor to execute an
agreement between Fiestas del Llano, Inc. and the City of Lubbock
for the purposes of developing and leasing a building located at 2422
3rd Street, formerly known as the Lubbock Fire Station No. 4, for
use as a Hispanic Heritage & Cultural Arts Center.
RESOLUTION NO.2000-R0091
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute on behalf of the City of Lubbock a lease agreement and any
associated documents by and between the City of Lubbock and Fiestas del Llano, Inc.,
which lease agreement is attached hereto and which shall be a part of this Resolution as
if fully copied herein in detail.
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City Council Meeting
March 23, 2000
Page 222
Passed by City Council this 23rd day of March, 2000.
/s/ WINDY SITTON
WINDY SITTON, MAYOR
ATTEST:
/s/ Kaythie Darnell
Kaythie Darnell, City Secretary
APPROVED AS TO CONTENT:
/s/ Bob Cass
Bob Cass, City Manager
APPROVED AS TO FORM:
/s/ Donald G. Vandiver
Donald G. Vandiver,
First Assistant City Attorney
A copy of the Lease Agreement is filed with Resolution No. 2000-R0091.
The agreement between the City of Lubbock and Fiestas del Llano, Inc.
includes Fiestas expending a minimum of $463,104 to renovate and
construct improvements to the former Fire Station No.4 building. These
improvements will be financed by Fiestas and will not require the City to
expend any funds.
The Lease may be terminated:
(1) if Fiestas shall fail to establish to the satisfaction of the City within
three years of the date of execution of the agreement that it has
sufficient funds on hand in a dedicated account to renovate the
property for its intended use;
(2) The renovations to the building have not yet been completed
within five years after the execution of the contract;
(3) Expiration of the term stated;
(4) Upon violation of the contract;
(5) The termination of the contract is mutual between both parties.
The term of this agreement will begin upon the date of execution of the
contract. The initial term is for ten years with the option to renew for
additional years. The annual rental on the property will be $100.
Currently there is a roof leak that damaged portions of the interior
ceiling that requires asbestos abatement. Fiestas has agreed to make the
necessary repairs to the roof within forty-five days after the execution of
the contract. The City will be responsible for repairing presently
damaged portions of the interior ceiling including asbestos abatement
where needed and cleaning up fallen materials containing asbestos.
Fiestas will be responsible for any future asbestos abatement or cleanup
required during the term of the agreement.
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City Council Meeting
March 23, 2000
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Fiestas will have the full responsibility to supervise, operate and manage
the day-to-day operations of the Hispanic Heritage & Cultural Arts
Center. The Center's manager will determine the fee schedule for all
services and rates charged by the center that will be consistent with fees
and rates prevailing in the community.
The contract between the City of Lubbock and Fiestas del Llano Inc. will
benefit the community because it will renovate a city facility without
using taxpayer dollars while providing a look at the Hispanic culture in
-- West Texas.
Staff recommended Council authorize the Mayor to execute the
agreement between the City of Lubbock and the Fiestas del Llano, Inc.
to renovate and use the former Fire Station No. 4 building.
Motion was made by Councilmember Patterson, seconded by
Councilmember McDougal to pass Resolution No. 2000-R0091 as
recommended by staff. Motion carried: 6 Yeas, 0 Nays.
Councilmember Hernandez recused himself.
BOARD APPOINTMENTS
(47.) Consider two appointments to the Building Board of Appeals.
Motion was made by Councilmember Cooke, seconded by
Councilmember Nelson to appoint Tim Minnix and Pat Lewis to the
Building Board of Appeals. Motion carried: 7 Yeas, 0 Nays.
(48.) Consider one appointment to the Community Development and
Services Board.
Motion was made by Councilmember Cooke, seconded by
Councilmember Nelson to appoint Al Celaya to the Community
Development and Services Board. Motion carried: 7 Yeas, 0 Nays.
(49.) Consider one appointment to the Board of Health.
Motion was made by Councilmember Cooke, seconded by
Councilmember Nelson to appoint Dr. J. Davis Armistead to the Board
of Health. Motion carried: 7 Yeas, 0 Nays.
(50.) Consider five appointments to the Keep Lubbock Beautiful Advisory
Committee.
Motion was made by Councilmember Cooke, seconded by
Councilmember Nelson to appoint Helen Edgar, Cleve Haley, Larry
Lowe, Betty Bowen, and Janie Ramirez to the Keep Lubbock Beautiful
Advisory Committee. Motion carried: 7 Yeas, 0 Nays.
(51.) Consider one appointment to the Neighborhood Redevelopment
Commission.
Motion was made by Councilmember Cooke, seconded by
Councilmember Nelson to appoint Deborah Lopez to the Neighborhood
Redevelopment Commission. Motion carried: 7 Yeas, 0 Nays.
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City Council Meeting
March 23, 2000
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(52.) Consider three appointments to the Park and Recreation Board.
Motion was made by Councilmember Cooke, seconded by
Councilmember Nelson to appoint Doris Henderson, Gary Loden, and
Jerry Ramirez to the Park and Recreation Board. Motion carried: 7
Yeas, 0 Nays.
3:53 P. M. COUNCIL ADJOURNED
There being no further business to come before Council, Councilmember
Patterson made a motion to adjourn; Councilmember Nelson seconded
the motion. Motion carried: 7 Yeas_ 0 Navc_
ATTEST:
i
1 _ r
Kayth�arnell, City Secretary
Read and approved this ! day of 2000.
ATTEST:
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