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HomeMy WebLinkAboutMinutes - City Council - Regular - 1/8/1998CITY OF LUBBOCK REGULAR CITY COUNCIL MEETING January 8, 1998 8:00 A.M. The City Council of the City of Lubbock, Texas met in regular session on the 8th day of January, 1998, in the City Council Chambers, first floor, City Hall, 1625 13th Street, Lubbock, Texas at 8:00 A.M. 8:00 A.M. CITY COUNCIL CONVENED City Council Chambers, 1625 13th Street, Lubbock, Texas Present: Mayor Windy Sitton, Mayor Pro Tem Alex Cooke, Councilmember Victor Hernandez, Councilmember Max Ince, Councilmember David Nelson, and Councilmember Randy Neugebauer. Mayor Sitton stated the Council would be holding an executive session in accordance with the V.T.C.A. Government Code, Section 551 to discuss personnel matters (City Manager); pending or contemplated litigation (Police Department; Water Utilities); and personnel matters regarding duties, responsibilities, and/or appointments (Boards and Commissions). 8:05 A.M. CITY COUNCIL RECESSED TO EXECUTIVE SESSION City Council/City Manager's Conference Room All councilmembers were present except for Councilmember T. J. Patterson. ( 1.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.074(a)(1) to discuss personnel matters (City Manager). (2.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.071(1)(A) to discuss pending or contemplated litigation (Police Department; Water Utilities). (3.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.074(a)(1) to discuss personnel matters regarding duties, responsibilities, and/or appointments to: Appointments Advisory Board Building Board of Appeals Committee for Women Culture and Arts Commission Keep Lubbock Beautiful Libraries Board Neighborhood Redevelopment Commission 9:40 A.M. CITY COUNCIL WORK SESSION CONVENED Committee Room 103 ( 4.) Presentation of the Second Year Report Card for Market Lubbock, Inc. by Gary Lawrence, Board Chair. Regular City Council Meeting January 8, 1998 Page 2 10:40 A.M. CITY COUNCIL REGULAR MEETING RECONVENED City Council Chambers Present: Mayor Windy Sitton, Mayor Pro Tem Alex Cooke, Councilmember Victor Hernandez, Councilmember Max Ince, Councilmember David Nelson, Councilmember Randy Neugebauer, City Manager Bob Cass, City Attorney Anita Burgess, and City Secretary Kaythie Darnell. Absent: Councilmember T. J. Patterson. Mayor Sitton called the meeting to order at 10:40 A.M. ( 5.) The Invocation was given by Reverend Doug Hale, Vandelia Church of Christ. ( 6.) Pledge of Allegiance was given in unison by those in the City Council Chambers. CITIZEN APPEARANCES ( 7.) Presentation of update on activity of the Zoning Board of Adjustment by Mitchell Hankins, Chair. The Zoning Board of Adjustment hears citizen requests for variances, special exceptions, and appeals of administrative decisions related to the Lubbock Zoning Code. This board has Officer of City status --making binding decisions for the City. The board consists of five members and four alternate members and meets monthly. By State law, any appeal of a Board decision is directed to a District Court. CITIZEN COMMENTS Nine citizens expressed comments to the Council. They were: Cecil Puryear Eddie Richards Abraham Spires Mikel Ward Bobbe Crawford Ruth Schiermeyer Jone Fisher Frank Gutierrez Gary Bennett ENT AGENDA (Items No. 8 - 22) Motion was made by Councilmember Cooke, seconded by Councilmember Ince to approve all items on consent agenda as recommended by staff. Motion carried: 6 Yeas, 0 Nays. (8.) Approval of the minutes of the Regular City Council Meeting of December 18, 1997. (9.) Ordinance No. 10043 - Zone Case No. 2805 (2521 East 50th Street): Request of Garrison Bros. Signs for zoning change from C-4 to M-1 for a sign shop on Lot 1A and the west 176 feet of Lot 23, Block 4, Clutter Addition (second and final reading). ►J Regular City Council Meeting January 8, 1998 Page 3 ORDINANCE NO. 10043 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 2805. A ZONING CHANGE FROM C-4 TO M-1 ZONING ON LOTS 1A AND THE WEST 176 FEET OF LOT 23, BLOCK 4, CLUTTER ADDITION, LUBBOCK, TEXAS; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR PUBLICATION. (10.) Ordinance No. 10044 - Amend Section 16-175.1 of the Code of Ordinances of the City of Lubbock, Texas so as to alter the prima facie speed limits upon certain portions of certain streets within the City of Lubbock (second and final reading). ORDINANCE NO, 10044 AN ORDINANCE AMENDING SECTION 16-175.1 OF THE CODE OF ORDINANCES OF THE CITY OF LUBBOCK, TEXAS, SO AS TO ALTER THE PRIMA FACIE SPEED LIMITS UPON CERTAIN PORTIONS OF CERTAIN STREETS WITHIN THE CITY OF LUBBOCK; PROVIDING AN EFFECTIVE DATE; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR PUBLICATION. (11.) Consider Resolution No. 5733 authorizing the Mayor to execute a Quitclaim Deed in favor of Bonnie Lucille Adams for a tract of Indiana Avenue excess right-of-way (3402 48th Street). RESOLUTION NO 5733 BE IT RESOLVED BY THE CITY COUNTY OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Quitclaim Deed in favor of Bonnie Lucille Adams, attached hereto and which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 8th day of January, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ William D. de Haas William D. de Haas Assistant City Attorney A copy of the Quitclaim Deed is filed with Resolution 5733. 3 Regular City Council Meeting January 8, 1998 Page 4 This resolution authorizes the Mayor to convey a 40.74-foot wide by 108.23-foot long strip of excess Indiana Avenue right-of-way to the adjacent property owner, Bonnie Lucille Adams. The City is selling this 40.74 front foot wide strip of Indiana Avenue right-of-way to Mrs. Adams for $5.00 per front foot or $203.70 total. The Right -of -Way Department recommended the approval of this Quitclaim Deed. (12.) Consider Resolution No. 5734 approving a lease for a Lubbock Power and Light southwest branch office location. RESOLUTION NO, 5734 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Sublease Agreement with Energas Company for a satellite office facility at 5110 80th Street, attached herewith, which Agreement shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 8th day of January, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ J. Robert Massengale J. Robert Massengale, Managing Director of Electric Utilities APPROVED AS TO FORM: /s/ Harold Willard Harold Willard, Assistant City Attorney A copy of the Sublease Agreement is filed with Resolution 5734. In late 1994, a survey of customers utilizing over-the-counter and drive - up payment options revealed a significant number of customers traveled from the southwest quadrant of the City to use LP&L's downtown facilities. At that time, LP&L began to develop options for opening a full service branch office in the southwest portion of the City. In August, 1996, a two person, full service office was opened in cooperation with Energas at their location at 80th Street and Slide Road. Energas also opened an equal operation in the LP&L office. The staffing for the LP&L branch included adding one Senior Customer Service Representative and transferring one Customer Service Representative from the downtown office to the branch. The first year start-up costs and annual ongoing costs for that original expansion are outlined below: 11 Regular City Council Meeting January 8, 1998 Page 5 Original Energas Expansion, August 1996 Start up Costs Cashier software/printers/2 stations $10,538 Computer terminals/communications 18.20 Total Start Up $28,738 Annual Ongoing Costs One sr. customer service representative $24,292 Software/hardware maintenance 2,350 Telephone line charges 2,330 Total Ongoing $28,972 The goal of the expansion was to increase contacts with additional customers and not just displace contacts at the downtown location. By comparing data for periods of 1996 and 1997, significant results have been achieved toward that goal. Customer service has been provided for 8,366 additional contacts at the branch location. In addition, 5,967 more payments have been taken from over-the-counter customers. Additional payments would have been much greater if a drive -up window capability could have been available at the branch. Further, 69 electric changeovers have been derived from the new operation, and 5,177 night drop payments have been received. These transactions translate to as high as a 40 % increase in customer service walk-in contacts for some months. These increases are only a portion of overall activity increases over the last five years. The recap shown below details activity increases from 1992 to 1997. These higher levels have been mitigated by an increase of only one customer service employee during the period. CUSTOMER SERVICE ACTIVITY LEVELS MONTHLY AVERAGE 1992 1997 % INCREASE Telephone calls 14,070 16,800 19% Walk-in customers 3,300 5,200 58% Unauthorized use investigations 970 1,300 34 % Collection orders 5,700 7,800 37% Arrangements & extensions 3,000 4,280 43 % Over-the-counter payments 19,400 24,500 26% As Energas is consolidating all their customer service operations and closing all of their customer service offices, LP&L is threatened with losing the advanced levels of service and the initial investment in the branch office. The proposed lease encompasses 2,115 square feet and includes the existing two-lane drive up window. The space will facilitate a two station walk up and lobby area, a cash vault and internal office area, and the drive up window which is separated from the office area by approximately 100 feet. The operation will require three representatives to provide adequate service levels. Any costs associated with this lease are expected to be offset by revenues. LP&L will collect payments for Energas customers and generate funds for covering the costs of this proposal. The staff recommended approval of the resolution. 9 Regular City Council Meeting January 8, 1998 Page 6 (13.) Bid #97273 - Capacitor Banks, Racks and Structures (Electric Distribution) This bid is for the purchase of three 69,000 volt rated switched capacitor banks to be installed at various LP&L substations. These capacitor banks are required to satisfy operational and contractual terms of LP&L's wholesale power agreements. The LP&L System Improvements -Other budget amount is $75,000. The low bid is $69,759 from Temple, Inc. of Lubbock, Texas. (14.) Bid #97275 - Discount Pricing for Haworth Office Systems - Annual Pricing (Facilities Management) This bid is for annual discount pricing for the purchase of Haworth Office Systems. The City uses Haworth Office Systems throughout its facilities. All office systems requests and subsequent orders will be handled through the Facilities Management Department. The criteria used in the evaluation of bids was based on which supplier would provide the highest discount for the Haworth Office Systems. The highest discount off manufacturer's list price is 58 % for orders over $25,000 and 55 % for orders less than $25,000 from DFI Contract Design, Inc. of Odessa, Texas. (15.) Resolution No. 5735/Bid #97278 - ACM Abatement at Mahon Library (Facilities Management) RESOLUTION NO, 5735 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract and all related documents by and between the City of Lubbock and Darla Southwest, Inc., of El Paso to install and furnish all materials and services as bid for the ACM abatement at Mahon Library, which contract is attached hereto, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 8th day of January, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ Anita Burgess Anita Burgess, City Attorney 0 Regular City Council Meeting January 8, 1998 Page 7 CONTRACT STATE OF TEXAS § COUNTY OF LUBBOCK § THIS AGREEMENT, made and entered into this 8th day of January, 1998, by and between the City of Lubbock, County of Lubbock, State of Texas, acting by and through Windy Sitton, Mayor, thereunto authorized to do so, hereinafter referred to as OWNER, and Darla Southwest, Inc., of the City of El Paso, County of El Paso, and the State of Texas, herein termed CONTRACTOR. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the CONTRACTOR hereby agrees with OWNER to commence and complete the construction of certain improvements described as follows: BID #97278 - ACM ABATEMENT AT MAHON LIBRARY - $34,449.00 and all extra work in connection therewith, under the terms as stated in the contract documents, and at his (or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete said construction in accordance with the contract documents as defined in the General Condition of Agreement. THE CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have been given to him and to substantially complete same within the time specified in the contract documents. The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with the bid submitted therefore, subject to additions and deductions, as provided in the contract documents and to make payment on account thereof as provided therein. IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County, Texas in the year and day first above written. ATTEST: /s/ Kaythie Darnell Secretary APPROVED AS TO CONTENT: /s/ George Lisenbe Owner's Representative /s/ William de Haas City Attorney ATTEST: Corporate Secretary /s/ Sandra Medina CITY OF LUBBOCK, TEXAS (OWNER) /s/ Windy Sitton MAYOR CONTRACTOR: Darla Southwest, Inc. By: /s/ Jay R. Block PRINTED NAME: Jay R. Block TITLE: Vice President COMPLETE ADDRESS: Darla Southwest, Inc. 6138 Yaqui Way El Paso, Texas 79925 7 Regular City Council Meeting January 8, 1998 Page 8 This project will eliminate return air through the attic at Mahon Library, as recommended by the Texas Department of Health. Currently, the HVAC system uses the attic as a return air plenum. Since there are large amounts of friable asbestos fireproofing in the attic, this project is necessary to eliminate the attic as a return air plenum, thus reducing the city's liability. The Building Capital Outlay -ACM Abatement budget is $35,000. The low bid is $34,449 from Darla Southwest, Inc. of El Paso, Texas. (16.) Resolution No. 5736/Bid #97279 - Mahon Library Return Air Modifications (Facilities Management) RESOLUTION NO, 5736 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract and all related documents by and between the City of Lubbock and Roche -Newton & Company of Lubbock, Texas to install and furnish all materials and services as bid for the Mahon Library return air modifications, which contract is attached hereto, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 8th day of January, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ Anita Burgess Anita Burgess, City Attorney CONTRACT STATE OF TEXAS § COUNTY OF LUBBOCK § THIS AGREEMENT, made and entered into this 8th day of January, 1998, by and between the City of Lubbock, County of Lubbock, State of Texas, acting by and through Windy Sitton, Mayor, thereunto authorized to do so, hereinafter referred to as OWNER, and Roche Newton & Company, of the City of Lubbock, County of Lubbock, and the State of Texas, herein termed CONTRACTOR. Regular City Council Meeting January 8, 1998 Page 9 WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the CONTRACTOR hereby agrees with OWNER to commence and complete the construction of certain improvements described as follows: BID ##97279 - MAHON LIBRARY RETURN AIR MODIFICATIONS - $58,000.00 and all extra work in connection therewith, under the terms as stated in the contract documents, and at his (or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete said construction in accordance with the contract documents as defined in the General Condition of Agreement. THE CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have been given to him and to substantially complete same within the time specified in the contract documents. The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with the bid submitted therefore, subject to additions and deductions, as provided in the contract documents and to make payment on account thereof as provided therein. IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County, Texas in the year and day first above written. ATTEST: CITY OF LUBBOCK, TEXAS (OWNER) /s/ Windy Sitton /s/ Kaythie Darnell MAYOR Secretary APPROVED AS TO CONTENT: /s/ George Lisenbe CONTRACTOR: Owner's Representative APPROVED AS TO FORM: /s/ William de Haas City Attorney ATTEST: Corporate Secretary Roche Newton & Company By: /s/ Glenda Keyton PRINTED NAME: Glenda Keyton TITLE: President COMPLETE ADDRESS: Roche Newton & Company P. O. Box 1049 Lubbock, Texas 79408 This project will eliminate return air through the attic at Mahon Library as recommended by the Texas Department of Health. Currently, the HVAC system uses the attic as a return air plenum. Since there are large amounts of friable asbestos fireproofing in the attic, this project will eliminate the attic as the return air plenum, thus, the City's liability will be greatly reduced. The Building Capital Outlay -ACM Abatement budget is $60,000. The low bid is $58,000 from Roche -Newton & Company of Lubbock, Texas. M Regular City Council Meeting January 8, 1998 Page 10 (17.) Resolution No. 5737/Bid #97286 - 1998 Street Maintenance Program (Street Department) RESOLUTION NO, 5737 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract and all related documents by and between the City of Lubbock and Williams & Peters Construction Company, Inc. of Lubbock, Texas to install and furnish all materials and services as bid for the 1998 street maintenance program, which contract is attached hereto, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 8th day of January, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ Anita Burgess Anita Burgess, City Attorney CONTRACT STATE OF TEXAS § COUNTY OF LUBBOCK § THIS AGREEMENT, made and entered into this 8th day of January, 1998, by and between the City of Lubbock, County of Lubbock, State of Texas, acting by and through Windy Sitton, Mayor, thereunto authorized to do so, hereinafter referred to as OWNER, and Williams & Peters Construction Co., Inc., of the City of Lubbock, County of Lubbock, and the State of Texas, herein termed CONTRACTOR. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the CONTRACTOR hereby agrees with OWNER to commence and complete the construction of certain improvements described as follows: BID #97286 - 1998 STREET MAINTENANCE PROGRAM - $1,867,783.49 and all extra work in connection therewith, under the terms as stated in the contract documents, and at his (or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete said construction in accordance with the contract documents as defined in the General Condition of Agreement. 10 Regular City Council Meeting January 8, 1998 Page 11 THE CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have been given to him and to substantially complete same within the time specified in the contract documents. The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with the bid submitted therefore, subject to additions and deductions, as provided in the contract documents and to make payment on account thereof as provided therein. IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County, Texas in the year and day first above written. ATTEST: /s/ Kaythie Darnell Secretary APPROVED AS TO CONTENT: /s/ Don Jennings Owner's Representative APPROVED AS TO FORM: /s/ William de Haas City Attorney ATTEST: Corporate Secretary CITY OF LUBBOCK, TEXAS (OWNER) /s/ Windy Sitton MAYOR CONTRACTOR: Williams & Peters Construction Co., Inc. By: /s/ Dean Williams PRINTED NAME: Dean Williams TITLE: President COMPLETE ADDRESS: Williams & Peters Construction Co., Inc. P. O. Box 3907 Lubbock, Texas 79452 This bid will provide for patching, single -course (preventative maintenance) and two -course (rehabilitative maintenance) sealcoating on selected streets and Parks Department parking lots throughout the City. The patching items will be used to replace failed areas on the selected streets or to install new valley gutters to smooth some dip areas. The Permanent Street Maintenance Program budget amount is $1, 900, 000. The low bid is $1,867,783.49 from Williams & Peters Construction Company of Lubbock, Texas. (18.) Bid #97287 - Heavy Off -Road Equipment (Fleet Services) This bid is for various heavy off -road equipment. The Capital Outlay Equipment Replacement budget amount is $1, 096,000. The low bids total $809,236 and are from the following companies: Associated Supply Company of Lubbock, TX $406,026 Abilene Ag New Holland, Inc. of Abilene, TX 223,460 Yellowhouse Machinery Company of Lubbock, TX 92,800 Scott Tractor & Equipment of Lubbock, TX 86,950 11 Regular City Council Meeting January 8, 1998 Page 12 (19.) Bid #97289 - C-900 PVC Pipe and Gate Valves (Water Utilities) This bid is for the purchase of C-900 PVC pipe and gate valves. These items are for the Lake Ransom Canyon water line extension project. The Capital Improvements Project, Pumping System Rehabilitation budget amount is $130,000. The low bids are from the following companies: Western Industrial Supply Co., Lubbock, TX $114,817.51 Jet Specialty, Odessa, TX 2,989.00 (20.) Bid #97291 - Traffic Paint (Central Warehouse) This bid is for the purchase of white and yellow water base traffic paint to refurbish and properly identify traffic lane lines. The System Maintenance -Street System budget amount is $20,856. The low bid is $15,972 from Centerline Industries, Inc. of Ennis, Texas. (21.) Bid #97293 - Motor Truck Cab and Chassis and Service Bodies (Fleet Services) This bid is for miscellaneous utility vehicles for LP&L, Water Utilities, Parks and Recreation, Traffic, and Solid Waste. The Capital Outlay Equipment Replacement budget amount is $1,530,267. The low bids total $1,459,687 and are from the following companies: Shamrock Chevrolet of Lubbock, TX $473,119 Davis Truck & Equipment of Dallas, TX 375,820 South Plains International Trucks of Lubbock, TX 153,096 Associated Supply Company of Lubbock, TX 121,918 CIA Machinery, Inc. of Lancaster, TX 114,000 Altec Industries of St. Joseph, MO 95,304 Bruckner's of Lubbock, TX 73,612 Stellar Industries, Inc. of Garner, IA 28,368 American Equipment & Trailer, Inc. of Lubbock, TX 13,100 J & B Trailers Equipment, Inc. of Lubbock, TX 11,350 A life -cycle costing evaluation yields the lowest bidder that meets specifications to be Davis Truck and Equipment of Dallas, Texas. Staff recommended award of Item 15 (Sideloading Packer Body) to the second low bidder (Davis Truck and Equipment of Dallas, TX) based on total life cycle cost analysis using historical repair data on equipment presently owned by the City. In a time frame from 10/01/95 to O1/03/97 the City expended $55,187.05 on eight Solid Waste Packer Bodies manufactured similar to those by IMCO (Southwest Equipment). This factors out to be $985.48 per year per unit. In the same time frame from 10/01/95 to 01/03/97 the City expended $17,170.57 on eight Solid Waste Packer Bodies Manufactured by Pak -Moor Inc. (Davis Truck). This factors out to be $306.62 per year per unit. The additional cost per unit is $1,450. For seven, this is a $10,150 up -front cost. Over the life of these vehicles, over $23,000 is estimated to be saved in maintenance costs. 12 Regular City Council Meeting January 8, 1998 Page 13 (22.) Resolution No. 5738/Bid #97294 - Garden and Arts Center Exterior Building Renovations (Facilities Management) RESOLUTION NO. 5738 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract and all related documents by and between the City of Lubbock and Wardroup & Associates, Inc. of Lubbock, Texas to install and furnish all materials and services as bid for the Garden & Arts Center exterior building renovations, which contract is attached hereto, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 8th day of January, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ Anita Burgess Anita Burgess, City Attorney CONTRACT STATE OF TEXAS § COUNTY OF LUBBOCK § THIS AGREEMENT, made and entered into this 8th day of January, 1998, by and between the City of Lubbock, County of Lubbock, State of Texas, acting by and through Windy Sitton, Mayor, thereunto authorized to do so, hereinafter referred to as OWNER, and Wardroup & Associates, Inc., of the City of Lubbock, County of Lubbock, and the State of Texas, herein termed CONTRACTOR. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the CONTRACTOR hereby agrees with OWNER to commence and complete the construction of certain improvements described as follows: BID #97294 - GARDEN AND ARTS CENTER EXTERIOR BUILDING RENOVATIONS - $24,769.00 and all extra work in connection therewith, under the terms as stated in the contract documents, and at his (or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete said construction in accordance with the contract documents as defined in the General Condition of Agreement. 13 Regular City Council Meeting January 8, 1998 Page 14 THE CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have been given to him and to substantially complete same within the time specified in the contract documents. The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with the bid submitted therefore, subject to additions and deductions, as provided in the contract documents and to make payment on account thereof as provided therein. IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County, Texas in the year and day first above written. ATTEST: /s/ Kaythie Darnell Secretary APPROVED AS TO CONTENT: /s/ Gary Smith Owner's Representative APPROVED AS TO FORM: /s/ William de Haas City Attorney ATTEST: Corporate Secretary /s/ Wallace C. Wardroup CITY OF LUBBOCK, TEXAS (OWNER) /s/ Windy Sitton MAYOR CONTRACTOR: Wardroup & Associates, Inc. By: /s/ Dennis W. Wardroup PRINTED NAME: Dennis W. Wardroup TITLE: President COMPLETE ADDRESS: Wardroup & Associates, Inc. 4408 Brownfield Drive Lubbock, Texas 79410 This project is for the repair and painting of exterior surfaces of the Garden and Arts Center. The window wall on the southeast portion of the facility will be replaced with a new metal storefront window system. The mechanical room doors will be replaced with new solid core wood doors. The Building Capital Outlay-ADA Compliance budget is $45,000. The low bid is $24,769 from Wardroup & Associates, Inc. of Lubbock, Texas. Staff recommended award of each of the bids to the bidder as indicated on the tabsheets and award of each contract as shown on the resolutions. REGULAR AGENDA TRANSPORTATION SERVICES (23.) Consider Resolution No. 5739 declaring a public necessity for paving improvements on 82nd Street and directing the City Engineer to prepare plans and specifications for such improvements. 14 Regular City Council Meeting January 8, 1998 Page 15 RESOLUTION NO, 5739 A RESOLUTION PROVIDING FOR IMPROVEMENTS TO PORTIONS OF A STREET IN THE CITY OF LUBBOCK, TEXAS AND ALONG THE BOUNDARIES OF SAID CITY AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT public necessity exists that the following portions of a street in the City of Lubbock and along the boundaries thereof be improved as herein provided, to -wit: 82nd Street from Frankford Avenue west to the City limits. SECTION 2. THAT said portions of the above -described street shall be improved by raising, grading and filling same, by installing curbs and gutters, and by installing base material and asphaltic concrete surface or concrete street paving within the street right-of-way. SECTION 3. THAT the City Engineer is hereby directed to prepare plans and specifications for such improvements. SECTION 4. THAT such improvements shall be paid for in the following manner: (a) The abutting property and the owners thereof shall pay and shall be assessed for all the costs of constructing curbs in front of such respective property and a part of the remaining cost of such improvements; provided that such part of the cost assessed to the abutting property or owners thereof will not exceed ninety percent (90 %) of the cost of the improvements plus the cost of the curb; and further provided that if it shall appear at the hearing, to be had before final assessment is made, that the special benefits to such property by way of enhancement value thereof by means of such improvements will not aggregate to such proportion of the cost as specified above, then there shall be assessed and be paid by such abutting property and the owners thereof a lesser amount not to exceed the benefits. (b) The remaining cost of said improvements after deducting the sums finally assessed against abutting property and the owners thereof under subparagraph (a) above shall be paid by the City of Lubbock. SECTION 5. THAT the amounts assessed against and to be paid by the abutting property and the owners thereof shall be payable in five (5) equal installments, the first of which shall become due on or before twenty (20) days after completion and acceptance by the City Council of the improvements in the unit on which the property abuts; the second, third, fourth and fifth installments shall become due one, two, three, and four years respectively after completion and acceptance by the City Council of the improvements in the unit upon which the property abuts, and shall bear interest from the date of completion and acceptance until paid, at the rate of eight percent (8 %) per annum, payable annually, with provisions that if default be made in the payment of any installment promptly as the same matures, then at the option of the holder of such assessment of certificate issued in evidence thereof, such default shall mature the entire assessment upon which same is made. 15 Regular City Council Meeting January 8, 1998 Page 16 SECTION 6. THAT assessments shall be made and levied, and shall be a first and prior lien and personal liability for principal, interest, reasonable attorneys' fees, and costs of collection, if incurred, all under and in accordance with the Charter of the City of Lubbock and amendments thereto, now in force in this City, and in accordance with the provisions of Title 6, Subtitle E, Chapter 313 of the Texas Transportation Code. SECTION 7. THAT this Resolution shall take effect and be in force from and after its passage. Passed by the City Council this 8th day of January, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Larry Hertel Larry Hertel, City Engineer APPROVED AS TO FORM: /s/ Harold Willard Harold Willard, Assistant City Attorney This resolution is the first of five resolutions required to initiate an assessment paving program. The proposed paving improvements are as follows: 82nd Street from Frankford Avenue west to the City Limits. On assessment paving the property owners may be assessed for 90% of the paving cost and 100% of the curb and gutter cost. This paving project is be funded by the City, the County and Texas Department of Transportation. Although the County will not be assessing property owners on the portion of the project that is outside the city limits, staff is proposing an assessment for the City's portion. This assessment would be consistent with the City's current paving policy and is consistent with past thoroughfare paving projects with respect to assessment of adjacent property. Assessment rates for this project, which are related to enhancement values to be determined by an appraiser, are anticipated to be minimal for the affected residentially zoned properties. Staff recommended approval of this resolution. Motion was made by Councilmember Ince, seconded by Councilmember Cooke to pass Resolution No. 5739 as recommended by staff. Motion carried: 5 Yeas, 0 Nays. Councilmember Neugebauer recused himself. 16 Regular City Council Meeting January 8, 1998 Page 17 (24.) Consider Resolution No. 5740 authorizing the Mayor to execute an interlocal agreement to share costs associated with the Southwest to Northwest International Trade Corridor Initiative between the City of Lubbock and Hale County. RESOLUTION NO. 5740 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Interlocal Cooperative Agreement by and between the City of Lubbock and Hale County. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 8th day of January, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Bob Cass Bob Cass, City Manager APPROVED AS TO FORM: /s/ Amy Sims Amy Sims, Assistant City Attorney A copy of the Interlocal Cooperative Agreement is filed with Resolution 5740. On December 18, 1997 two interlocal agreements between the City Of Lubbock and the County of Lubbock and the City of Lubbock and the City of Tulia were executed. In the ongoing effort to align the West Texas cities and counties along I-27, Lubbock has been working with its fellow West Texas cities, counties, and chambers of commerce in order to form a coalition for an international trade corridor that will stretch from Mexico to Canada. The international trade route would follow I-27 through Lubbock and Amarillo. HNTB, Inc., a transportation consulting firm, has been retained to determine the most cost effective route. Cities and counties along I-27 will share in the cost of the feasibility study. Once staff receives the results of the feasibility study, which should be in March 1998, a route will be designated. Every effort will be made to include wording in the ISTEA (Intermodal Surface Transportation Efficiency Act) re -authorization that includes this route. Being included in the new piece of legislation could mean access to planning funds. ISTEA re -authorization could also include a greater return of the gasoline tax to donor states. Currently, Texas receives less than 80% of the gas taxes paid by our state. Re -authorization of ISTEA 17 Regular City Council Meeting January 8, 1998 Page 18 could increase the return to at least 90 % . Some of these funds could be utilized for corridor studies and future construction and/or improvements. A trade corridor would provide an alternate route to I-35 to the north and northwest. It is important to note that we complement the I-35 and I-69 routes. We are not competing with their coalitions. As a result of NAFTA, there is a 43 % increase in trade between the North American countries. West Texas needs to position itself for the continued increase in trade by having a sound infrastructure and good distribution routes. The interlocal agreement between Hale County and the City of Lubbock is yet another indication of the strong support for this project. Other cities and counties are scheduled to consider interlocal agreements for this project in early to mid January 1998. With this in mind, city staff will be bringing other interlocal agreements to Council for future consideration. Tommy Gonzalez, Director of Culture and Leisure Services, presented staff comments. Staff recommended approval of the interlocal agreement. Motion was made by Councilmember Cooke, seconded by Councilmember Ince to pass Resolution No. 5740 as recommended by staff. Motion carried: 6 Yeas, 0 Nays. The next items considered were Items No. 27, 28 and 29. CULTURE AND LEISURE SERVICES (25.) Consider Resolution No. 5741 approving the recommendations from the Lubbock Arts Alliance, Inc. for the second of two grant periods for 1997-98. RESOLUTION NO, 5741 WHEREAS, the Lubbock Arts Alliance Grants Review Committee has heretofore on the 8th day of January, 1998, presented its recommendations on the award of funds for the Art Grants Program for the second grant period of 1997-98; and WHEREAS, the City Council of the City of Lubbock has reviewed such recommendations and hereby approves them for award; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the recommendations of the Lubbock Arts Alliance Grants Review Committee for the award of funds for the second grant period for 1997-98 are hereby accepted and approval is granted for the awarding of such grants to the indicated recipients. In Regular City Council Meeting January 8, 1998 Page 19 Passed by the City Council this 8th day of January, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Connie Gibbons Connie Gibbons Manager of Cultural Arts APPROVED AS TO FORM: /s/ Amy Sims Amy Sims, Assistant City Attorney A copy of the Award Recommendations is filed with Resolution 5741. On April 24, 1997 the City Council approved an agreement to pay the Lubbock Arts Alliance $106,848 to be used in making grant awards to cultural arts organizations. These moneys represent 0.400 cent of the hotel/motel tax collected during the fiscal year ended September 30, 1996. In developing the funding recommendation for each application, the Grants Review Committee followed guidelines which were approved by City Council in April 1997. The agreement provides that a review committee of the Lubbock Arts Alliance receive and evaluate applications for grants and make recommendations to the City Council for awarding of these grants. Council was asked to approve $58,200 in grant awards for the second of two grant periods for 1997-98. A listing of the recommendations of the Lubbock Arts Alliance Review Committee was included in council backup. Fifteen applications were received on the December 1 deadline, and thirteen are recommended for full or partial funding. Lubbock Arts Alliance, Inc. recommended approval of the 1997-98 grants awards. Staff supported the Lubbock Arts Alliance recommendation. Motion was made by Councilmember Nelson, seconded by Councilmember Neugebauer to pass Resolution No. 5741 as recommended by staff. Motion carried: 6 Yeas, 0 Nays. FINANCIAL SERVICES (26.) Resolution No. 5742/RFP #97198 - Fuel Delivery Pipeline and Related Facilities (LP&L Administration) 19 Regular City Council Meeting January 8, 1998 Page 20 RESOLUTION NO, 5742 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract and all related documents by and between the City of Lubbock and Energas Company for fuel delivery pipeline and related facilities, which contract is attached hereto, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 8th day of January, 1998. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ J. Robert Massengale J. Robert Massengale, Managing Director of Electric Utilities APPROVED AS TO FORM: /s/ Anita E. Burgess Anita E. Burgess, City Attorney A copy of the Contract is filed with Resolution 5742. The generation repowering project planned at LP&L Plant No. 2 will require a fuel pipeline capable of supplying natural gas at 600 pounds per square inch. The required volumes and pressure are beyond the capability of the existing fuel pipeline. Proposals for a fuel delivery pipeline and related facilities were received from the following companies: Energas Company of Lubbock, Texas K N Energy of Houston, Texas LG & E Natural of Dallas, Texas West Texas Gas, Inc. of Midland, Texas Criteria used in the evaluation of proposals included: • Demonstrated experience in similar projects • Financial resources • Ability to construct a safe and reliable facility meeting industry standards in the time period indicated • Life cycle cost 20 Regular City Council Meeting January 8, 1998 Page 21 An evaluation review committee ranked the proposals with the following unanimous results: 1. Energas Company of Lubbock, Texas 98.5 Points 2. K N Energy of Houston, Texas 91.0 Points 3. LG & E Natural of Dallas, Texas 83.5 Points 4. West Texas Gas, Inc. of Midland, Texas 72.0 Points Negotiations with the successful proposer, Energas Company, resulted in the proposed agreement included in council's backup. The agreement provides the following major elements: • A transportation cost which will be less than $0.025 per MMBTU. This price will remain fixed for 20 years. (LP&L presently pays $0.43 per MMBTU for transportation to Plant No. 2.) • All City of Lubbock gas transportation costs will be computed under this cost. When the repowering project is fully operational, this will reduce the City of Lubbock gas bills by approximately $200,000 per year. • The term of this agreement is for 20 years. • The City of Lubbock will assume ownership of all facilities constructed by Energas for this project at the end of the agreement term. • LP&L will allow Energas use of a portion of the existing eight -inch pipeline from Holly Plant to an area near Post, Texas. • LP&L will receive a $0.05 per MMBTU fee for moving gas over LP&L's eight -inch pipeline, which will be used by Energas customers other than the City of Lubbock. Based on the committee's rankings, staff recommended award of this contract to Energas Company of Lubbock, Texas. Staff recommended award of this bid to the bidder as indicated on the tabsheets and award of the contract as shown on the resolution. Motion was made by Councilmember Neugebauer, seconded by Councilmember Ince to pass Resolution No. 5742 as recommended by staff. Motion carried: 6 Yeas, 0 Nays. (27.) Ordinance No. 10040 - Authorize the issuance of "City of Lubbock, Texas, Electric Light and Power System Revenue Bonds, Series 1998" in the amount of $9,170,000 and all related documents (second and final reading). 21 Regular City Council Meeting January 8, 1998 Page 22 ORDINANCE NO, 10040 AN ORDINANCE AUTHORIZING THE ISSUANCE OF "CITY OF LUBBOCK, TEXAS ELECTRIC LIGHT AND POWER SYSTEM REVENUE BONDS, SERIES 1998"; PRESCRIBING THE FORMS, TERMS, AND PROVISIONS OF SAID BONDS; PLEDGING THE NET REVENUES OF THE CITY'S ELECTRIC LIGHT AND POWER SYSTEM TO THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON SAID BONDS; ENACTING PROVISIONS INCIDENT AND RELATED TO THE ISSUANCE, PAYMENT, SECURITY, SALE, AND DELIVERY OF SAID BONDS, INCLUDING THE APPROVAL AND DISTRIBUTION OF AN OFFICIAL STATEMENT PERTAINING THERETO AND THE APPROVAL AND EXECUTION OF A PAYING AGENT/REGISTRAR AGREEMENT; AND PROVIDING AN EFFECTIVE DATE. The LP&L improvement projects to be funded were approved in the 1997-98 Capital Projects Budget. A work session on October 23, 1997 briefed council members on the projects and the pending financing requirements. On November 13, 1997 City Council passed a resolution authorizing the City Secretary to publish notice, within the manner and time provided by the law and by the City Charter, of this Council's intention to issue revenue bonds in the principal amount not to exceed $9,170,000 to make improvements and extensions to the City's Electric Light and Power System. City Council approved the first reading of the ordinance authorizing the issuance of these revenue bonds and all related documents on December 11, 1997. On January 8, 1998 the City of Lubbock accepted competitive bids from underwriters on these revenue bonds. Phone and fax bids were accepted from 10:00 a.m. to 10:45 a.m., and sealed bids were accepted up to 11:00 a.m. in the Finance Department. At 11:00 a.m., the accepted bids were publicly opened and read in the office of the Managing Director of Financial Services by the City's financial advisor, First Southwest Company. Staff then presented the bid tabulation sheets to City Council and made the recommendation for the award to the successful bidder. City Council was asked at that time to award the Revenue Bonds to Salomon Smith Barney and to adopt the ordinance to authorize the revenue bonds and approve the Official Statement. Salomon Smith Barney will market the revenue bonds, and funds are projected to be delivered to the City of Lubbock on February 12, 1998. This action is the last in a series of actions required to execute City Council's intent to issue these revenue bonds. Staff recommended approval of this ordinance. Motion was made by Councilmember Neugebauer, seconded by Councilmember Ince to pass on second and final reading Ordinance No. 10040 as recommended by staff. Motion carried: 6 Yeas, 0 Nays. (28.) Ordinance No. 10041 - Authorize the issuance of "City of Lubbock, Texas, Tax and Airport Surplus Revenue Certificates of Obligation, Series 1998" in the amount of $1,330,000, and all related documents (second and final reading). 22 Regular City Council Meeting January 8, 1998 Page 23 ORDINANCE NO, 10041 AN ORDINANCE AUTHORIZING THE ISSUANCE OF "CITY OF LUBBOCK, TEXAS TAX AND AIRPORT SURPLUS REVENUE CERTIFICATES OF OBLIGATION, SERIES 1998"; LEVYING AN AD VALOREM TAX UPON ALL TAXABLE PROPERTY IN THE CITY AND PROVIDING FOR A PLEDGE OF THE SURPLUS REVENUES OF THE CITY'S AIRPORT FOR THE PAYMENT OF SAID CERTIFICATES; PRESCRIBING THE TERMS AND DETAILS OF SUCH CERTIFICATES AND RESOLVING OTHER MATTERS INCIDENT AND RELATED TO THE ISSUANCE, SALE, SECURITY, PAYMENT, AND DELIVERY OF SAID CERTIFICATES, INCLUDING THE APPROVAL OF A PAYING AGENT/REGISTRAR AGREEMENT AND THE APPROVAL AND DISTRIBUTION OF AN OFFICIAL STATEMENT PERTAINING THERETO; AND PROVIDING AN EFFECTIVE DATE. The airport land purchase project was approved in the 1997-98 Capital Projects Budget. A work session on October 23, 1997 briefed City Council members on the projects to be funded and the proposed financing. On November 13, 1997 City Council passed a resolution authorizing the City Secretary to publish notice, within the manner and time provided by the law and the City Charter, of this Council's intention to issue certificates of obligation in the principal amount not to exceed $1,330,000 to expand the "free zone" for the north/south runway expansion at the Municipal Airport and for professional services rendered in connection with same. The City Secretary was also directed to publish notice of a public hearing on December 22, 1997, to be conducted by City staff, in the manner and time frame prescribed by law. City Council approved the first reading of the ordinance authorizing the issuance of these certificates and all related documents on December 11, 1997. On January 8, 1998 the City of Lubbock accepted competitive bids from underwriters on these certificates of obligation. Phone and fax bids were accepted from 10:00 a.m. to 10:45 a.m., and sealed bids were accepted up to 11:00 a.m. in the Finance Department. At 11:00 a.m., the accepted bids were publicly opened and read in the office of the Managing Director of Financial Services by the City's financial advisor, First Southwest Company. Staff then presented the bid tabulation sheets to City Council and made the recommendation for the award to the successful bidder. City Council was asked at that time to award the Revenue Bonds to Salomon Smith Barney and to adopt the ordinance to authorize the revenue bonds and approve the Official Statement. Salomon Smith Barney will market the certificates of obligation, and funds are projected to be delivered to the City of Lubbock on February 12, 1998. This action is the last in a series of actions required to execute City Council's intent to issue these certificates of obligation. Staff recommended approval of this ordinance. Motion was made by Councilmember Neugebauer, seconded by Councilmember Ince to pass on second and final reading Ordinance No. 10041 as recommended by staff. Motion carried: 6 Yeas, 0 Nays. 23 Regular City Council Meeting January 8, 1998 Page 24 (29.) Ordinance No. 10042 - Authorize the issuance of "City of Lubbock, Texas, Tax and Waterworks System (Limited Pledge) Revenue Certificates of Obligation, Series 1998" in the amount of $10,260,000, and all related documents (second and final reading). AN ORDINANCE AUTHORIZING THE ISSUANCE OF "CITY OF LUBBOCK, TEXAS TAX AND WATERWORKS SYSTEM (LIMITED PLEDGE) REVENUE CERTIFICATES OF OBLIGATION, SERIES 1998"; SPECIFYING THE TERMS AND FEATURES OF SAID CERTIFICATES; PROVIDING FOR THE PAYMENT OF SAID CERTIFICATES OF OBLIGATION BY THE LEVY OF AN AD VALOREM TAX UPON ALL TAXABLE PROPERTY IN THE CITY AND A LIMITED PLEDGE OF THE NET REVENUES FROM THE OPERATION OF THE CITY'S WATERWORKS SYSTEM; AND RESOLVING OTHER MATTERS INCIDENT AND RELATED TO THE ISSUANCE, SALE, SECURITY, PAYMENT, AND DELIVERY OF SAID CERTIFICATES, INCLUDING THE APPROVAL OF A PAYING AGENT/REGISTRAR AGREEMENT AND THE APPROVAL AND DISTRIBUTION OF AN OFFICIAL STATEMENT PERTAINING THERETO; AND PROVIDING AN EFFECTIVE DATE. The Water pump station rehabilitation ($1,708,840), Southwest Lubbock System main improvements ($4,875,160) and Solid Waste excavation and lining of Cell lA ($3,676,000) were approved in the 1997-98 Capital Projects budget. On November 13, 1997 the City Council approved a resolution to authorize the City Secretary to publish notice, within the manner and time provided by the law and the City Charter, of this Council's intention to issue certificates of obligation in the principal amount not to exceed $10,260,000 to finance these projects, including all project costs and professional services rendered in connection with same. City Council approved the first reading of the ordinance authorizing the issuance of these certificates and all related documents on December 11, 1997. On January 8, 1998 the City of Lubbock accepted competitive bids from underwriters on these certificates of obligation. Phone and fax bids were accepted from 10:00 a.m. to 10:45 a.m., and sealed bids were accepted up to 11:00 a.m. in the Finance Department. At 11:00 a.m., the accepted bids were publicly opened and read in the office of the Managing Director of Financial Services by the City's financial advisor, First Southwest Company. Staff then presented the bid tabulation sheets to City Council and made the recommendation for the award to the successful bidder. City Council was asked at that time to award the Revenue Bonds to Salomon Smith Barney and to adopt the ordinance to authorize the revenue bonds and approve the Official Statement. Salomon Smith Barney will market the certificates of obligation, and funds are projected to be delivered to the City of Lubbock on February 12, 1998. This action is the last in a series of actions required to execute City Council's intent to issue these certificates of obligation. Staff recommended approval of this ordinance. Motion was made by Councilmember Neugebauer, seconded by Councilmember Ince to pass on second and final reading Ordinance No. 10042 as recommended by staff. Motion carried: 6 Yeas, 0 Nays. 24 Regular City Council Meeting January 8, 1998 Page 25 11:40 A.M. COUNCIL RECESSED FOR LUNCH 1:03 P.M. COUNCIL RECONVENED 1:05 P.M. COUNCIL ADJOURNED There being no further business to come before Council, Councilmember Nelson made a motion to adjourn; Councilmember Cooke seconded the motion. Motion carried: 4 Yeas; 0 Nays. Councilmembers Hernandez and Neugebauer were not present when c uncil reconvene r )v� WINDY siVrON, MAYOR Darnell, City Secretary Read and approved this -V day of , 1998. If „,/— Y STRTON, MAYOR 25