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HomeMy WebLinkAboutMinutes - City Council - Regular - 12/18/1997CITY OF LUBBOCK REGULAR CITY COUNCIL MEETING December 18, 1997 8:00 A.M. The City Council of the City of Lubbock, Texas met in regular session on the 18th day of December, 1997, in the City Council Chambers, first floor, City Hall, 1625 13th Street, Lubbock, Texas at 8:00 A.M. 8:04 A.M. CITY COUNCIL CONVENED City Council Chambers, 1625 13th Street, Lubbock, Texas Present: Mayor Windy Sitton, Mayor Pro Tem Alex Cooke, Councilmember David Nelson, and Councilmember T. J. Patterson. Mayor Sitton stated the Council would be holding an executive session in accordance with the V.T.C.A. Government Code, Section 551 to discuss personnel matters (City Manager); pending or contemplated litigation (Police Department; Water Utilities); personnel matters regarding duties, responsibilities, and/or appointments (Boards and Commissions); and to deliberate the purchase, exchange, lease, or value of real property (Fire Department; Police Department). 8:05 A.M. CITY COUNCIL RECESSED TO EXECUTIVE SESSION City Council/City Manager's Conference Room Councilmember Max Ince and Councilmember Randy Neugebauer were absent. ( 1.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.074(a)(1) to discuss personnel matters (City Manager). (2.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.071(1)(A) to discuss pending or contemplated litigation (Police Department; Water Utilities). ( 3.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.074(a)(1) to discuss personnel matters regarding duties, responsibilities, and/or appointments to: Culture and Arts Commission Libraries Board (4.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.072 to deliberate the purchase, exchange, lease, or value of real property (Fire Department; Police Department). 9:35 A.M. CITY COUNCIL WORK SESSION CONVENED Committee Room 103 (5.) Legislative process and update presented by Ron Lewis, Assistant City Manager. (6.) Discussion of a January 1, 1998 Planning Department population estimate for Lubbock presented by Jim Bertram, Director of Strategic Planning. ( 7.) Six -minute video on SMART/ArtCorps program presented by Connie Gibbons, Cultural Arts Services Manager. Regular City Council Meeting December 18, 1997 Page 366 ( 7A.) Presentation of Fourth Quarter Financial Update and Investment Report by Anna Mosqueda, Director of Financial Services, and Betsy Bucy, Finance Manager. 10:35 A.M. CITY COUNCIL REGULAR MEETING RECONVENED City Council Chambers Present: Mayor Windy Sitton, Mayor Pro Tern Alex Cooke, Councilmember Victor Hernandez, Councilmember David Nelson, Councilmember T. J. Patterson, City Manager Bob Cass, City Attorney Anita Burgess, and City Secretary Kaythie Darnell. Absent: Councilmember Max Ince and Councilmember Randy Neugebauer. Mayor Sitton called the meeting to order at 10:35 A.M. ( 8.) The Invocation was given by Dr. D. L. Lowrie, Pastor, First Baptist Church. (9.) Pledge of Allegiance was given in unison by those in the City Council Chambers. BOARD APPOINTMENTS RECOGNITION Keep Lubbock Beautiful Advisory Committee Receiving: Sue Crowson Ms. Crowson was unable to attend to accept this recognition. Keep Lubbock Beautiful Advisory Committee Receiving: Chuck Keeton Keep Lubbock Beautiful Advisory Committee Receiving: Evelyn Lehman Keep Lubbock Beautiful Advisory Committee Receiving: Sondie Mateja Ms. Mateja was unable to attend to accept this recognition. Keep Lubbock Beautiful Advisory Committee Receiving: Kerry Miller METTS, Inc. Receiving: Carol King METTS, Inc. Receiving: Marc McDougal Mr. McDougal was unable to attend to accept this recognition. CITIZEN APPEARANCES (10.) Presentation of Special Recognition to State Senator Robert L. Duncan for receiving the Texas Municipal League Certificate of Appreciation Award. Texas State Senator Robert L. Duncan provides quality service and commitment to the Lubbock community and the entire State of Texas, and he tirelessly works to promote the interests of his constituents. The entire city of Lubbock recognizes the hard work, goodwill, and dedication of Robert L. Duncan to upholding and promoting the betterment of our community. Robert L. Duncan is known for his 366 Regular City Council Meeting December 18, 1997 Page 367 kindness, his willingness to work to improve Lubbock's quality of life, and his leadership. Senator Robert Duncan's lifelong commitment to Lubbock has been recognized through the Texas Municipal League's presentation of a Certificate of Appreciation Award for his work. The community of Lubbock appreciates his years of service to Lubbock and wishes to recognize his ability to lead the community with his initiative and leadership skills. Mayor Sitton and Councilmember T. J. Patterson, President -Elect of Texas Municipal League, presented this well deserved recognition. (11.) Presentation by the National Committee of the Employer Support of the Guard and Reserve (ESGR) recognizing the City of Lubbock as a strong supporter of employees serving in the Army Reserves and National Guard. Throughout the years, studies have shown that nearly a third of the men and women surveyed about why they were leaving the National Guard and Reserve indicated "employment conflict" as the source of their problem. To address this problem, nearly 4,200 volunteer business executives, senior government representatives, educators, and military personnel serve on local ESGR Committees. They conduct a wide variety of informational and assistance programs designed to capture the attention of employers and win their support. Supportive employers, those who enact policies that make it easier for their employees to remain active in the National Guard and Reserve, receive special recognition from the employer support committee. Each committee operates a program honoring these employers with certificates, plaques, and national recognition. Lieutenant Colonel Mackey Hancock, former commander of the 413th Civil Affairs unit, presented the Lubbock City Council with an ESGR plaque of appreciation thanking the City for its support of employees who served with the 413th Civil Affairs Battalion in Bosnia - Herzegovina. The Army Reserve Unit was stationed there between November 24, 1996 and July 3, 1997. The unit was deployed to support the United Nations peace keeping mission. Wendell Willbanks, Chairman of the ESGR Committee, also attended. (12.) Presentation of 5-Star Vital Statistics award by the Texas Bureau of Vital Records to Eva Smith and the Vital Statistics Section for an outstanding job at vital registration. This award was given to 27 operations competing with over 600 operations in the state. Mayor Sitton presented this award to Eva Smith, Supervisor of Vital Statistics Section. (13.) Presentation of update on activity of the Committee for Women by Velma Medina, Chair. The Committee for Women serves as an advisory body addressing the needs, problems and contributions of women in the community; serves as a clearinghouse of information relating to women; and recommends and coordinates programs and activities to meet the social, economic, and vocational needs of women. 367 Regular City Council Meeting December 18, 1997 Page 368 Eight citizens expressed comments to the Council. They were: Jeanette Conte David Woody of Woody Tire Company Mikel Ward Fred Kennedy of Tiger Retreading Virgil Rickel, Owner of McWhorter Tire Company Greg York, Vice President of York Tire Company Eddie Richardson Cecil Puryear CONSENT AGENDA (Items No. 14-19A) Motion was made by Councilmember Patterson, seconded by Councilmember Cooke to approve all items on consent agenda as recommended by staff. Motion carried: 5 Yeas, 0 Nays. (14.) Approval of the minutes of the Regular City Council Meeting of December 11, 1997. (15.) Ordinance No. 10038 - Amend Article V, Chapter 3 of the Code of Ordinances of the City of Lubbock by amending Sections 3-105 through 3-120 to clarify and update the existing ordinance with regard to the regulation of coin -operated machines (second and final reading). AN ORDINANCE AMENDING ARTICLE V, CHAPTER 3 OF THE CODE OF ORDINANCES OF THE CITY OF LUBBOCK BY AMENDING SECTION 3-105 THROUGH SECTION 3-120 TO CLARIFY AND UPDATE THE EXISTING ORDINANCE WITH REGARD TO THE REGULATION OF COIN -OPERATED MACHINES. (16.) Ordinance No. 10039 - Nominate an area as an enterprise zone pursuant to the Texas Enterprise Zone Act (Texas Government Code, Chapter 2303); providing tax incentives; designating an authorized representative to act in all matters pertaining to the nomination and designation of the area described herein as an enterprise zone and a reinvestment zone (Texas Tax Code, Chapter 312); and further designating a liaison to act on all matters pertaining to the Enterprise Zone Act once designated by the Texas Department of Economic Development (second and final reading). AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LUBBOCK, TEXAS NOMINATING AN AREA AS AN ENTERPRISE ZONE PURSUANT TO THE TEXAS ENTERPRISE ZONE ACT (TEXAS GOVERNMENT CODE, CHAPTER 2303); PROVIDING TAX INCENTIVES; DESIGNATING AN AUTHORIZED REPRESENTATIVE TO ACT IN ALL MATTERS PERTAINING TO THE NOMINATION AND DESIGNATION OF THE AREA DESCRIBED HEREIN AS AN ENTERPRISE ZONE AND REINVESTMENT ZONE (TEXAS TAX CODE, CHAPTER 312); AND FURTHER DESIGNATING A LIAISON TO ACT ON ALL MATTERS PERTAINING TO THE ENTERPRISE ZONE ACT ONCE DESIGNATED BY THE TEXAS DEPARTMENT OF ECONOMIC DEVELOPMENT. Regular City Council Meeting December 18, 1997 Page 369 (17.) Consider Resolution No. 5727 authorizing the Mayor to sign a partial paving release on the 1995 paving assessment program. RESOLUTION NO. 5727 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Partial Paving Release concerning certain paving units which were deleted from the 1995 Assessment Paving Program, and also to release certain abutting properties for which it was determined that no assessments were needed, attached hereto, which Release shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 18th day of December, 1997. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Larry D. Hertel Larry D. Hertel, City Engineer APPROVED AS TO FORM: /s/ Harold Willard Harold Willard, Assistant City Attorney A copy of the Partial Paving Release is filed with Resolution 5727. At the August 14, 1997 public hearing for the 1995 paving assessment program the Council decided to delete Unit 2240-90 and assess the remaining units at the calculated rate. A resolution was passed by Council on March 13, 1997 declaring an intent to pave and establishing a lien on all the property associated with this paving assessment program. After the third reading of the paving ordinance on December 11, 1997, it is necessary to release the lien on the properties that have existing/prepaid paving or which were deleted from the program and are not to be assessed. This resolution will release the intent to pave lien on those properties which are not to be assessed. Staff recommended approval of this resolution. (18.) Consider Resolution No. 5728 confirming Council review of the City of Lubbock Investment Policy and adopting policy changes. 369 Regular City Council Meeting December 18, 1997 Page 370 RM0111101MLIX159 WHEREAS, the City Council of the City of Lubbock adopted an investment policy in Resolution ##4933 dated August 25, 1995, which has been reviewed by staff on an annual basis; and WHEREAS, House Bill 2799 amended the Public Funds Investment Act (Section 2256 of the Texas Local Government Code), and the City Council desires to amend the City's investment policy and strategy to require annual review and to reflect other minor changes to comply with state law; and WHEREAS, the City Council has reviewed and approved the City of Lubbock, Texas Investment Policy and Investment Strategy and desires to make minor housekeeping changes and bring the current investment policy into compliance with House Bill 2799; NOW THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City of Lubbock investment policy and investment strategy, as reviewed and amended in the attached document entitled "City of Lubbock, Texas, Investment Policy and Investment Strategy" which is hereby incorporated in this Resolution as if fully set forth, BE approved and adopted for the City of Lubbock, Texas, and shall be included in the minutes of the Council. Passed by the City Council this 18th day of December, 1997. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Anna Mosqueda Anna Mosqueda, Managing Director of Financial Services APPROVED AS TO FORM: /s/ Linda L. Chamales Linda L. Chamales, Supervising Attorney, Office Practices A copy of the Investment Policy is filed with Resolution 5728. House Bill 2799 amended the Public Funds Investment Act, which is Section 2256 of the Local Government Code, effective September 1, 1997. One of the provisions required in the House Bill 2799 is that "the governing body of an investing entity shall review its investment policy and investment strategies not less than annually." The governing body shall adopt a written instrument by rule, order, ordinance, or resolution stating that it has reviewed the investment policy and investment strategies and that the written instrument so adopted shall record any changes made to either the investment policy or investment strategies. 370 Regular City Council Meeting December 18, 1997 Page 371 Council backup included a copy of the investment policy that was adopted by City Council via Resolution No. 4933 dated August 25, 1995. While the policy was reviewed by staff in fiscal year 1995-96, no changes were forwarded for City Council consideration. The law now states that a resolution must be approved that states that the policy has been reviewed whether or not changes are considered. The proposed changes to the approved policy are primarily housekeeping changes, changing the name of the officers in charge of investments to -- match titles that arose out of reorganization of the financial services division. Another housekeeping item is to require quarterly meetings rather than monthly meetings, although reports will still be reviewed on a monthly basis by all of the Investment Review Committee members. The remainder of the changes are mandated by House Bill 2799 that amended Section 2256 of the Local Government Code. The investment policy that was included in council backup is the original policy. Since the proposed changes are housekeeping in nature or mandated by state legislation, staff recommended approval of the resolution. (19.) Bid #97276 - LED Traffic Signal Lamp Units (Traffic Engineering) This bid is for the purchase of Light Emitting Diode (LED) traffic signal lamps. The Equipment Capital Outlay - Traffic Engineering budget amount is $50,000. The low bid is $35,887.50 from Cardinal Highway Products of Round Rock, Texas. (19A.) Bid #97309 - Library Steel Stack Shelving (Library) This is a sole source procurement for library steel -stack shelving for Godeke Branch Library. The Godeke Branch Library Interior Renovation Capital Project budget amount for this item is $56,000. The bid is $55,556 from Vance Hunt & Associates of Dodson, Texas. Staff recommended award of each of the bids to the bidder as indicated on the tabsheets. REGULAR AGENDA PUBLIC HEARINGS (20.) Ordinance No. 10043 - Zone Case No. 2805 (2521 E. 50th Street): Request of Garrison Bros. Signs for zoning change from C-4 to M-1 for a sign shop on Lot 1A and the west 176 feet of Lot 23, Block 4, Clutter Addition. 371 Regular City Council Meeting December 18, 1997 Page 372 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 2805: A ZONING CHANGE FROM C-4 TO M-1 ZONING ON LOTS lA AND THE WEST 176 FEET OF LOT 23, BLOCK 4, CLUTTER ADDITION, LUBBOCK, TEXAS; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR PUBLICATION. Mayor Sitton opened the public hearing at 11:33 a.m. Tim Garrison appeared on behalf of Garrison Bros. Signs to present the zone change from C-4 to M-1 for a sign shop. No one appeared in opposition. Mayor Sitton closed the hearing at 11:34 a.m. The proponent is located in a shop across 50th Street from this site, that area being zoned M-1. For a full service sign shop, the current code requires M-1. The existing zoning of the proposed location is C-4. Adjacent land uses: North - heavy commercial and industrial South - heavy commercial and industrial East - heavy commercial and industrial West - heavy commercial and industrial The request is reasonably consistent with the Comprehensive Land Use Plan and zoning policy. The area is dominated by industrial uses. The proposal should have no effect on traffic. The request was approved by the Planning and Zoning Commission. Randy Henson, Senior Planner, presented staff comments. Staff supported the recommendation of the Planning and Zoning Commission. Motion was made by Councilmember Patterson, seconded by Councilmember Cooke to pass on first reading Ordinance No. 10043 as recommended by staff. Motion carried: 5 Yeas, 0 Nays. (21.) Consider Resolution No. 5729 authorizing the Mayor to execute an interlocal agreement to share costs between the City of Lubbock and the City of Tulia associated with the Southwest to Northwest International Trade Corridor initiative. RESOLUTION NO, 5729 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Interlocal Agreement, attached herewith, by and between the City of Lubbock and the City of Tulia, and any associated documents, which Agreement shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. 372 Regular City Council Meeting December 18, 1997 Page 373 Passed by City Council this 18th day of December, 1997. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Bob Cass Bob Cass, City Manager APPROVED AS TO FORM: /s/ Amy Sims Amy Sims, Assistant City Attorney A copy of the Interlocal Agreement is filed with Resolution 5729. Lubbock has been working with its fellow West Texas cities, counties, and chambers of commerce along I-27 in an effort to form a coalition for an international trade corridor that will stretch from Mexico to Canada. The international trade route would follow I-27 through Lubbock and Amarillo. HNTB, Inc., a transportation consulting firm, has been retained to determine the most cost effective route. Cities, counties, and chambers of commerce along I-27 will share in the cost of the feasibility study. Once staff receives the results of the feasibility study, which should be in late February or early March 1998, a route will be designated. Every effort will be made to include wording in the ISTEA (Intermodal Surface Transportation Efficiency Act) reauthorization that includes this route. Being included in the new piece of legislation could mean access to planning funds. ISTEA reauthorization could also include a greater return of the gasoline tax to donor states. Currently, Texas receives less than 80 percent of the gas taxes paid by our state. Reauthorization of ISTEA could increase the return to at least 90 percent. Some of these funds could be utilized for corridor studies and future construction and/or improvements. A trade corridor would provide an alternate route to I-35 to the north and northwest. It is important to note that we complement the I-35 and I-69 routes. We are not competing with their coalitions. As a result of NAFTA, there is a 43 percent increase in trade between the North American countries. West Texas needs to position itself for the continued increase in trade by having a sound infrastructure and good distribution routes. The interlocal agreement between the City of Tulia and the City of Lubbock is one of the first of several interlocal agreements that will be submitted to City Council for approval. Several cities and counties are scheduled to consider interlocal agreements for this project in the latter part of December and early January 1998. With this in mind, city staff will be bringing other interlocal agreements to council for future consideration. 373 Regular City Council Meeting December 18, 1997 Page 374 Tommy Gonzalez, Director of Culture and Leisure Services, presented staff comments. Staff recommended approval of the interlocal agreement to further the international trade initiative. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to pass Resolution No. 5729 as recommended by staff. Motion carried: 5 Yeas, 0 Nays. (22.) Consider Resolution No. 5730 authorizing the Mayor to execute an interlocal agreement to share costs between the City of Lubbock and Lubbock County associated with the Southwest to Northwest International Trade Corridor initiative. RESOLUTION NO, 5730 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Interlocal Agreement, attached herewith, by and between the City of Lubbock and the County of Lubbock, and any associated documents, which Agreement shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 18th day of December, 1997. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Bob Cass Bob Cass, City Manager APPROVED AS TO FORM: /s/ Amv Sims Amy Sims, Assistant City Attorney A copy of the Interlocal Agreement is filed with Resolution 5730. This item is identical to the interlocal agreement with the City of Tulia. However, the funding amounts are different. The City of Tulia's fair share contribution is $2,971, while Lubbock County's fair share is $24,015. Staff recommended approval of the interlocal agreement. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to pass Resolution No. 5730 as recommended by staff. Motion carried: 5 Yeas, 0 Nays. 374 Regular City Council Meeting December 18, 1997 Page 375 (23.) Consider Ordinance No. 10044 amending Section 16-175.1 of the Code of Ordinances of the City of Lubbock, Texas, so as to alter the prima facie speed limits upon certain portions of certain streets within the City of Lubbock. ORDINANCE NO, 10044 AN ORDINANCE AMENDING SECTION 16-175.1 OF THE CODE OF ORDINANCES OF THE CITY OF LUBBOCK, TEXAS, SO AS TO ALTER THE PRIMA FACIE SPEED LIMITS UPON CERTAIN PORTIONS OF CERTAIN STREETS WITHIN THE CITY OF LUBBOCK; PROVIDING AN EFFECTIVE DATE; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR PUBLICATION. Certain streets on the perimeter of the City in non -urbanized areas have never had any speed limits set other than the statewide criteria. As a result, they were 55 mph until the statewide maximum changed to 70 mph. As a result of this change and engineering studies, the Traffic Engineering Department made the following recommendation to the Citizens Traffic Commission which was approved on October 21, 1997: Alcove Avenue from the North City Limits to S. City Limits 55 mph Inler Avenue from the North City Limits to S. City Limits 55 mph Milwaukee Avenue from the North City Limits to 19th Street 55 mph Milwaukee Avenue from 19th Street to 34th Street 50 mph Upland Avenue from North City Limits to 19th Street 55 mph Upland Avenue from 19th Street to South City Limits 50 mph 98th Street from Frankford Avenue to Slide Road 50 mph 98th Street from University Avenue to East City Limits 45 mph Additionally, the Traffic Department studied several other locations where requests for modifications in the speed limits had been made by businesses and citizens. The following changes were recommended for approval by the Citizens Traffic Commission on October 21, 1997: Buddy Holly Avenue from 4th Street to 9th Street from 30 mph to 35 mph Texas Avenue from 4th Street to 9th Street from 30 mph to 35 mph Erskine Street from University to Ave. Q from 40 mph to 50 mph Erskine Street from Ave. Q to Interstate 27 from 40 mph to 45 mph Frankford Avenue from 19th St. to N. Loop 289 from 30 mph to 40 mph 34th Street from Avenue A to MLK Blvd. from 40 mph to 45 mph Jere Hart, City Traffic Engineer, presented staff comments. The Traffic Engineering Department and the Citizens Traffic Commission recommended approval of this ordinance. Motion was made by Councilmember Cooke, seconded by Councilmember Nelson to pass on first reading Ordinance No. 10044 as recommended by staff. Motion carried: 5 Yeas, 0 Nays. PUBLIC SAFETY (24.) Consider a resolution authorizing the Mayor to execute an interlocal agreement with Lubbock Reese Redevelopment Authority for the use of Building 105 at the Reese Center. This item was deleted. 375 Regular City Council Meeting December 18, 1997 Page 376 CULTURE AND LEISURE SERVICES (25.) Consider a resolution authorizing the Mayor to execute a licensing agreement between the National Windmill Project, Inc. and the City of Lubbock for a tract of land located on a 28-acre site in the Yellowhouse Canyon park. This item was deleted. MISCELLANEOUS (26.) Consider Resolution No. 5731 giving Notice of Intent to enter into a tax abatement agreement with Treadco, Inc. RESOLUTION NO, 5731 WHEREAS, the City Council has determined to give notice of its intent to enter into a Tax Abatement Agreement with Treadco, Inc.; and WHEREAS, V.T.C.A., Tax Code Section 312.2041 requires notice of the intent of the City Council to be given to the presiding officer of the governing body of each taxing unit in which the property to be subject to the Tax Abatement Agreement is located; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Secretary give notice as set forth in Exhibit "A" of the intention of the City Council to enter into a Tax Abatement Agreement with Treadco, Inc., said notice to be given to the presiding officers of each governing body of each taxing unit having jurisdiction in assessing taxes on property located at 4121 East Slaton Highway in the City of Lubbock, Lubbock County, Texas, and further described as Lot One (1), corrected plat of Green Addition, an Addition to the City of Lubbock, Lubbock County, Texas. Passed by the City Council this 18th day of December, 1997. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Kevin G. Walker Kevin G. Walker Business Liaison Officer APPROVED AS TO FORM: /s/ Amy Sims Amy Sims, Assistant City Attorney A copy of the Tax Abatement Agreement is filed with Resolution 5731. 376 Regular City Council Meeting December 18, 1997 Page 377 Staff has received an application from Treadco, Inc., a national manufacturer/distributor of retread tires, for industrial tax abatement in the South Enterprise Zone. Treadco plans to consolidate their regional operation by moving the manufacturing facility from Amarillo to Lubbock and building a new facility to accommodate the entire operation. Treadco plans to build their new $1.2 million facility at 4121 East Slaton Highway at Peach Street. The company has requested tax abatement for the new facility and new equipment. Treadco presently has an investment of $623,465 in equipment on the existing tax rolls. This equipment would not be eligible for tax abatement. The company does plan to invest $258,727 in new equipment for the new location, which would be eligible for tax abatement. Market Lubbock, Inc. has recommended a five year abatement at 50 percent. The total City abatement over the life of the contract is $21,152. The total County abatement for this project over the life of the contract will be approximately $10,189. According to the application submitted by Treadco, their company currently employs fifteen persons at their present location and plans to increase employment by eleven persons with the new expansion. The payroll generated by the new jobs is approximately $536,000 annually. The total per new job cost for tax abatement will be $1,923 for the City and $926 for the county. The total combined per job cost is $2,849 for the tax abatement term and percent recommended. Other incentives offered to Treadco include a partnership between Market Lubbock, Inc. and the City of Lubbock to make infrastructure improvements to Peach Street at a cost of $67,000. Market Lubbock, Inc. will fund $120,000. The project will add $1.46 million in new value to the tax base in the South Enterprise Zone and will result in the retention of fifteen existing jobs with an annual payroll of $382,000 and the creation of eleven new jobs and $536,000 in additional payroll. Under the current guidelines, Treadco, Inc. is eligible and meets all the criteria for tax abatement. Market Lubbock, Inc. has recommended five years, 50 percent abatement for the company. Kevin Walker, Business Liaison Officer, presented staff comments. Staff recommended approval of the tax abatement for a period of five years at 50 percent. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to pass Resolution No. 5731 as recommended by staff. Motion carried: 5 Yeas, 0 Nays. (27.) Consider Resolution No. 5732 authorizing the Mayor to renew a joint contract with the firms of Denton, McKamie & Navarro and Hilgers & Watkins to represent the City of Lubbock in legislative affairs. 377 Regular City Council Meeting December 18, 1997 Page 378 IaWIG 1"WINIL,[06�MN BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Amendment to Professional Services Contract and all related documents by and between the City of Lubbock and Hilgers & Watkins, P.C., and Denton, McKamie & Navarro, P.C., to provide consulting, counseling and legislative services for the City of Lubbock from September 10, 1996 to December 31, 2001, with the option to extend for an additional two year period, which Contract is attached hereto, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 18th day of December, 1997. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Kaythie Darnell Kaythie Darnell, City Secretary APPROVED AS TO CONTENT: /s/ Debra B. Fort6 Debra B. Forte, First Assistant City Manager APPROVED AS TO FORM: /s/ Richard K. Casner Richard K. Casner, Natural Resources Attorney A copy of the Amendment to Professional Services Contract is filed with Resolution 5732. The City of Lubbock's first year of aggressively pursuing legislative initiatives was very successful. With the assistance of our legislative consultants many of the bills that specifically addressed issues affecting our community were successfully passed. Our legislative consultants received many personal and public mentions of thanks for the professional and hard working manner in which they approached this endeavor. The legislative committee has been directed to begin developing a comprehensive and concise agenda for the 76th legislative session. To continue building on the successes of the 75th legislative session and build our new agenda, staff feels that extending the contract with our current consultants will prove to be the most advantageous approach for the City. In our final review, these firms continue to best satisfy our criteria. The annual cost will be $168,000 for the first two years with options. Debra Forth, First Assistant City Manager, presented staff comments. 378 Regular City Council Meeting December 18, 1997 Page 379 Staff recommended Council approval of the joint proposal from the firm of Denton, McKamie & Navarro and Hilgers & Watkins. Randy Cain (HW) and Susan Rocha (DMN) will continue to be the two individuals with whom staff will be working on legislation. Motion was made by Councilmember Nelson, seconded by Councilmember Cooke to pass Resolution No. 5732 as recommended by staff. Motion carried: 5 Yeas, 0 Nays. FINANCIAL SERVICES (28.) Bid ##97274 - Plant Materials - Six Month Pricing (Park Maintenance) This bid will provide 590 trees for planting at various park sites, street medians, and City facilities. Nineteen different deciduous and evergreen varieties will be used to replace aging trees, add additional shade or windbreak plantings, and add color and enhance landscape aesthetics of areas maintained by the Parks Department. The Park Maintenance Operation budget is $60,000. This amount includes a $25,000 grant from the Chapman Forestry Foundation, a $30,000 Capital Project for tree planting, a $5,000 donation for Tennis Center landscaping, and individual donations for memorial plantings. The low bids are from the following companies: Tom's Tree Place of Lubbock, Texas $21, 800 Jenco Wholesale Nursery of Lubbock, Texas $10,555 TG Trees and Garden Center of Lubbock, Texas $8,230 Tie Bids for Items 4 and 11 $4,070 (Jenco Wholesale Nursery/Tom's Tree Place) Mayor Sitton broke the tie bids for Items 4 and 11 by drawing the bidder's name from envelopes during the regular City Council meeting. The successful bidder for Item No. 4 was Tom's Tree Place, and the successful bidder for Item No. 11 was Jenco Wholesale Nursery. Victor Kilman, Purchasing Manager, presented staff comments. Staff recommended award of each of the bids to the bidder as indicated on the tabsheets. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to approve low bids meeting specifications as recommended by staff. Motion carried: 5 Yeas, 0 Nays. BOARD APPOINTMENT (29.) Consider one appointment to the Lubbock Emergency Communication District Board of Directors. 379 Regular City Council Meeting December 18, 1997 Page 380 Texas Health and Safety Code 772.301 through 772.329, which governs the 9-1-1 districts in Texas, prescribes two members to be appointed by the most populated city. Each director serves a two-year term, with terms staggered. Sharlett Chowning, Information Services Manager for the City of Lubbock, is one of the two members appointed by the City Council. Ms. Chowning was appointed by Council in August 1997 to fill the unexpired term of Tom Tuning; the term will expire January 9, 1998. A letter from Ben Goodloe, Executive Director of the Lubbock Emergency Communication District, was included in Council backup, as _ well as additional backup information for reference. It was recommended that Ms. Chowning be reappointed to this Board. Her professional experience and areas of expertise continue to provide the continuity that is needed. Motion was made by Councilmember Cooke, seconded by Councilmember Patterson to appoint Sharlett Chowning to the Lubbock Emergency Communications District Board of Directors. Motion carried: 5 Yeas, 0 Nays. (30.) Consider one appointment to the Lubbock Housing Finance Corporation Board of Directors. All members on this board have common expiration dates of 12/31, with years being staggered. There is no limit to the number of reappointments. The term for Maggie Trejo expires 12/31/97. Ms. Trejo has served for twelve years and currently serves as President but is now stepping down. A letter from the Lubbock Housing Finance Corporation Board of Directors was included in council backup, as was other supporting documentation. The Appointments Advisory Board recommended either William (Bill) Killgore or Freddy Reyna. Councilmember Cooke nominated Jackie Garcia to serve on this board. Motion was made by Councilmember Patterson, seconded by Councilmember Nelson to appoint Jackie Garcia to the Lubbock Housing Finance Corporation Board of Directors. Motion carried: 5 Yeas, 0 Nays. (31.) Confirm the reappointment of Paul Nash to the Keep Lubbock Beautiful Advisory Committee. Mr. Nash was selected for service during the City Council meeting on November 13, 1997. He has been contacted and has agreed to serve. Motion was made by Councilmember Cooke, seconded by Councilmember Nelson to confirm the appointment of Paul Nash to the Keep Lubbock Beautiful Advisory Committee. Motion carried: 5 Yeas, 0 Nays. Prior to recessing for lunch, Councilmember Nelson gave his Top Ten List. 12:20 P.M. COUNCIL RECESSED FOR LUNCH 1:38 P.M. COUNCIL RECONVENED WIN Regular City Council Meeting December 18, 1997 Page 381 1:40 P.M. COUNCIL ADJOURNED There being no further business to come before Council, Councilmember Patterson made a motion to adjourn; Councilmember Cooke seconded the motion. Motion carried: 5 Yeas; 0 Nays. WINDY SIT ON, MAYOR ATTEST: �J✓l� Kay Darnell, City Secretary l Read and approved this ,Ztol- day of 1999. WINDY S O , MAYOR ATTEST: Kayt Darnell, City Secretary