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HomeMy WebLinkAboutMinutes - City Council - Regular - 2/8/2001CITY OF LUBBOCK REGULAR CITY COUNCIL MEETING February 8, 2001 7:30 A. M. The City Council of the City of Lubbock, Texas met in regular session on the 8th day of February, 2001, in the City Council Chambers, first floor, City Hall, 1625 13th Street, Lubbock, Texas at 7:30 A. M. 7:35 A. M. CITY COUNCIL CONVENED City Council Chambers, 1625 13th Street, Lubbock, Texas Present: Mayor Windy Sitton, Councilmember Victor Hernandez, Councilmember Marc McDougal, Councilmember Frank Morrison, Councilmember David Nelson, Councilmember T.J. Patterson Absent: Councilmember Cooke CITIZEN COMMENTS No one appeared to express comments to the Council. EXECUTIVE SESSION Mayor Sitton stated the Council would hold an executive session in accordance with the V.T.C.A. Government Code, Section 551 to discuss personnel matters (City Manager, City Secretary); to deliberate, vote and take final action on electric rates of Lubbock Power and Light (Electric Utilities); pending or contemplated litigation (Environmental Inspection; Water Utilities); personnel matters regarding duties, responsibilities, and/or appointments (Boards and Commissions); and to deliberate the purchase, exchange, lease, or value of real property (Lubbock Power and Light; Water Utilities); to deliberate regarding the deployment or specific occasions for implementation of security personnel or devices. 7:37 A. M. CITY COUNCIL RECESSED TO EXECUTIVE SESSION City Council/City Manager's Conference Room All councilmembers were present except for Councilmember Cooke. ( 1.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.074(a)(1) to discuss personnel matters (City Manager, City Secretary) and take appropriate action. (2.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.086 to deliberate, vote and take final action on electric rates of Lubbock Power and Light (Electric Utilities). (3.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.071(1)(A) to discuss pending or contemplated litigation (Environmental Inspection; Water Utilities). (4.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.074(a)(1) to discuss personnel matters regarding duties, responsibilities, and/or appointments to: Community Relations Commission Board of Health Neighborhood Redevelopment Commission Park and Recreation Board Zoning Board of Adjustment Regular City Council Meeting February 8, 2001 Page 72 (5.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.072 to deliberate the purchase, exchange, lease, or value of real property (Lubbock Power and Light; Water Utilities). ( 6.) Hold an executive session in accordance with V.T.C.A. Government Code, Section 551.076 to deliberate regarding the deployment or specific occasions for implementation of security personnel or devices. 9:50 A. M. CITY COUNCIL WORK SESSION CONVENED Committee Room 103 All councilmembers were present except Councilmember Cooke. ( 7.) Presentation of the bond rating results and results of the negotiated sales for the authorization and issuance of City of Lubbock General Obligation Bonds and Certificates of Obligation. Andy Burcham, Cash and Debt Manager; Vince Vialle, First Southwest Company Ed Esquivel, Bond Counsel (20 minutes). (8.) Update on Fire Department Medical Training Upgrade and First Responder Program. Steve Hailey, Fire Chief; Rhea Cooper, Deputy Fire Chief (20 minutes). This item was deleted. 10:00 A. M. WORK SESSION RECESSED 10:40 A. M. CITY COUNCIL REGULAR MEETING RECONVENED City Council Chambers Present: Mayor Windy Sitton, Councilmember Victor Hernandez, Councilmember Marc McDougal, Councilmember Frank Morrison, Councilmember David Nelson, Councilmember T. J. Patterson; Debra Forte, First Assistant City Manager; Anita Burgess, City Attorney; and Rebecca Garza, City Secretary Absent: Councilmember Cooke Mayor Sitton called the meeting to order at 10:40 A. M. ( 9.) Minister Dan Rouse of Sunset Church of Christ gave the invocation. (10.) Pledge of Allegiance was given in unison by those in the City Council Chambers. BOARD APPOINTMENTS RECOGNITION Smoking Ad Hoc Committee Receiving: Dr. Donna Bacchi Dr. Barry Bartee, Ex-Ofiicio Richard Casler (unable to attend) David Cea (unable to attend) W. R. Collier (unable to attend) James Collins (unable to attend) Tom Johnson, Chair (unable to attend) Curtis Jordan (unable to attend) L. Scott Mann (unable to attend) Rose Mediano 72 Regular City Council Meeting February 8, 2001 Page 73 Subodhl Patel (unable to attend) Vernita Woods -Holmes Marc McDougal, Council Liaison West Texas Municipal Power Agency Receiving: Paul Thompson (unable to attend) CITIZEN APPEARANCES (11.) Presentation of a special commemorating February Week in Lubbock. recognition to United Blood Services 10-17, 2001, as Blood Donor Awareness Since 1970, the President of the United States has declared January of each year as National Blood Donor Awareness Month. During winter holidays and the summer months, volunteers donate fewer times than the remainder of the year. This year, in addition to the holidays, there has been an even greater decrease in donations due to the increased number of winter storms occurring in Lubbock. United Blood Services is currently experiencing a critical shortage of blood. In a public effort to encourage donors to give blood, a presentation to United Blood Services was made commemorating February 10-17 as Blood Donor Awareness Week in Lubbock. Ms. Lee Patrick, Associate Executive Director of United Blood Services accepted the special recognition. CONSENT AGENDA (Items No. 12-16, 18-32) Motion was made by Councilmember Morrison, seconded by Councilmember McDougal to approve Items 12-16, 18-32 on consent agenda and Pull Item No. 17 to regular agenda as recommended by staff. Motion carried: 6 Yeas, 0 Nays. (12.) Approval of the minutes of the Regular City Council Meeting of January 25, 2001. (13.) ORDINANCE #2001-00009—Amending Chapter 21 and Chapter 25 of the Code of Ordinances reflecting changes made to the original ordinance with regard to development and/or acceptance of playa lake areas within the City of Lubbock as storm water detention basins or parks (second and final reading). ORDINANCE NO.2001-00009 AN ORDINANCE AMENDING CHAPTER 21 AND CHAPTER 25 OF THE CODE OF ORDINANCES OF THE CITY OF LUBBOCK, TEXAS, WITH REGARD TO DEVELOPMENT AND/OR ACCEPTANCE OF PLAYA LAKE AREAS WITHIN THE CITY OF LUBBOCK AS STORMWATER DETENTION BASINS OR PARKS; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR PUBLICATION. (14.) ORDINANCE #2001-00010 -- ZONE CASE NO. 2902 (2618 50TH Street); Request of Fred C. Martin for a zoning change from C-2A to C-4 on Block 10, Lots 11, 12 and west 5 feet of 13, Sunnyside Addition (second and final reading). ORDINANCE NO. 2001-00010 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 2902; A ZONING CHANGE FROM C-2A TO C-4 ZONING ON BLOCK 10, LOTS 11, 12, AND WEST 5' OF 13, SUNNYSIDE 73 Regular City Council Meeting February 8, 2001 Page 74 ADDITION, LUBBOCK, TEXAS; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. (15.) ORDINANCE #2001-00011--ZONE CASE NO. 2903 (108TH Street and University Avenue); Request of Burl W. Masters (for Excel Development) for a zoning change from T to R-1 Specific Use (for garden homes) and R-2 on 16.4 acres of unplatted land out of the south half of Section 20, Block E-2 (second and final reading). ORDINANCE NO. 2001-00011 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 2903; A ZONING CHANGE FROM T TO R-1 SPECIFIC USE AND R-2 ZONING ON 16.4 ACRES OF UNPLATTED LAND OUT OF THE SOUTH HALF OF SECTION 20, BLOCK E-2, LUBBOCK, TEXAS; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. (16.) ORDINANCE #2001-00012--ZONE CASE NO. 2731-A (4019 S. Loop 289): Request of James W. Dirks (for Ashmore Inn and Suites) for an amended site plan on Tract F, West Chase Addition (second and final reading). ORDINANCE NO. 2001-00012 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 7084 AND THE OFFICIAL MAP OF THE CITY OF LUBBOCK MAKING THE FOLLOWING CHANGES: ZONE CASE NO. 2731-A; AMEND THE SITE PLAN CONDITION OF ORDINANCE NO. 9704 ON A C-4 SPECIFIC USE FOR A MOTEL AND ALL PERMITTED C-3 USES ON A ZONED TRACT OUT OF SECTION 11, BLOCK E- 2, LUBBOCK, TEXAS; SUBJECT TO CONDITIONS; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE AND PROVIDING FOR PUBLICATION. (17.) ORDINANCE #2001-00013 -Amending Chapter 8 of the Code of Ordinances with regard to changing the voting place for Voting Precinct No. 23 from Monterey High School to Lubbockview Christian Church; establishing a permanent polling place for Voting Precinct No. ill; correcting a clerical error in the description of Voting Precinct No. 111; providing for joint use of early voting locations when practical and legal to do so; providing that all portions of Chapter 8 not amended shall remain the same; directing that the official map be amended to reflect this change; providing a savings clause; providing for publication; and providing an effective date (second and final reading). ORDINANCE NO. 2001-00013 AN ORDINANCE AMENDING CHAPTER 8 OF THE CODE OF ORDINANCES OF THE CITY OF LUBBOCK, TEXAS, TO CHANGE THE VOTING PLACE FOR VOTING PRECINCT NO. 23 FROM MONTEREY HIGH SCHOOL TO LUBBOCKVIEW CHRISTIAN CHURCH; ESTABLISHING A PERMANENT POLLING PLACE FOR VOTING PRECINCT NO. 111; CORRECTING A CLERICAL ERROR IN THE DESCRIPTION OF VOTING PRECINCT NO. 111; PROVIDING FOR JOINT USE OF EARLY VOTING LOCATIONS WHEN PRACTICAL AND LEGAL TO DO SO; PROVIDING THAT ALL PORTIONS OF CHAPTER 8 NOT AMENDED SHALL REMAIN THE SAME; DIRECTING THAT THE OFFICIAL MAP BE AMENDED TO REFLECT THIS CHANGE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. This item was moved from consent to regular agenda and was considered following Item No. 32. Z! Regular City Council Meeting February 8, 2001 Page 75 Motion was made by Councilmember McDougal, seconded by Councilmember Morrison to pass on second and final reading Ordinance No. 2001-00013 as recommended by staff. Motion carried: 6 Yeas, 0 Nays. (18.) Consider ratification of the reappointment of David Vasquez to the Civil Service Commission. David Vasquez is very knowledgeable of the rules and regulations of Chapter143 of the Local Government Code, having served as a Civil Service Commissioner since October 8, 1997. His current term will expire on February 23, 2001. Civil Service Commissioners are allowed to serve three terms and Mr. Vasquez has only served one term. Commission members ratify rules and standards applicable to classified civil service positions in the Fire and Police departments and the enforcement and effect of the Civil Service statutes. Members are appointed by the City Manager as per Texas Local Government Code 143.006, and ratified by the governing body. The term for these appointments is three years and the meetings are held as needed. There are three members of the Commission as required by law and the Director of the Commission is Mary Andrews. Staff recommended ratification of City Manager's reappointment to this position. (19.) Resolution No. 2001-R0027 to amend the Policy for Playa Lake Development. RESOLUTION NO. 2001-R0027 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and hereby is authorized and directed to execute for and on behalf of the City of Lubbock the "City of Lubbock Policy for Playa Lake Development" (the "Policy"). The Policy is adopted, effective ten (10) days after the date of the last publication of Ordinance No. 2001-00009, by the City Council of the City of Lubbock. Said Policy is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 8th day of February 2001. /s/WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Larry Hertel Larry Hertel, City Engineer APPROVED AS TO FORM: 75 Regular City Council Meeting February 8, 2001 Page 76 /s/ Richard K. Casner Richard K. Casner Natural Resources Attorney A copy of the Policy is filed with Resolution No. 2001-R0027. The Policy for Playa Lake Development was adopted by the City Council on March 25, 1999. The purpose of this policy was to establish criteria for the development and/or acceptance of playa lake areas as storm water detention basins or parks. The minimum development standards for storm water detention basins apply to all playa lakes regardless of ownership. Since that time, there has been a need for some changes to the policy that would assist with implementation. The major change being made is the elimination of the requirement for a one-year maintenance agreement prior to acceptance of the property. All of the requirements for development of the lake areas, the water quality tests, and effective erosion control remain in place as per the procedures required in the Drainage Criteria Manual. Once the Developer/Owner has met all of the requirements of the Policy for Playa Lake Development and the ordinance, the City staff made a recommendation for acceptance of the property rather than requiring a maintenance agreement. Other minor changes include further defining that the property will be conveyed to the City by a General Warranty Deed, redefining "estimated high water" to "predicted water elevation as determined by procedures outlined in the Drainage Criteria Manual", and adding the requirement of an Erosion Control Plan. City staff and the development community have reviewed the amendments to this policy and have no further comment. Staff recommended approval of this resolution. (20.) Resolution No. 2001-R0028 authorizing the Right -of -Way Department to make an offer to J. R. Austin and wife, Sandra Austin for a 0.02 acre fee simple tract of land and a 0.05 acre slope easement for the Milwaukee Avenue widening project, 41h Street to 34" Street, located in Section 10, Block JS, Lubbock County (1602 Milwaukee Avenue). RESOLUTION NO. 2001-R0028 WHEREAS, the City of Lubbock, Texas, a Home Rule Municipality located in Lubbock County, Texas, has determined and does hereby determine that the public needs, safety and welfare demand and create a public necessity for the acquisition of additional land for municipal public use and purposes, to -wit: for Milwaukee Avenue widening project from 4`h Street to 34`' Street and the City Council of said City finds it in the public interest and for public purposes and municipal purposes to proceed with the acquisition of lands as needed for such purposes as aforesaid; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the fee simple title and slope easement to the tracts of land further described in Exhibit "A" and Exhibit "B" attached hereto, be acquired for public purposes and municipal purposes as set forth in the preamble hereof. SECTION 2. THAT the owners of said tracts, being J.R. Austin and wife, Sandra Austin, BE offered through the Right -of -Way Department of the City of 76 Regular City Council Meeting February 8, 2001 Page 77 Lubbock the amount of $3,000.00 which is the amount appraised as the value and total damages for the fee simple title and acquisition of said real estate purposes and slope easement herein stated, and unless accepted forthwith, the City Attorney of said City of Lubbock is hereby authorized and instructed to institute condemnation (eminent domain) proceedings to acquire the fee simple title and slope easement. Passed by the City Council this 8th day of February, 2001 /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ Linda L. Chamales Linda Chamales Supervising Attorney A copy of Exhibits "A" and "B" is filed with Resolution No. 2001-R0028. This right-of-way taking is needed for the Milwaukee Avenue widening project from 41' Street southward to 34' Street. This parcel is located along the west side of Milwaukee Avenue, just south of 16`' Street. This right-of-way taking is in two parts, the first is the fee simple taking of 0.02 acres and the second part is a slope easement that contains 0.05 acres. Tommy Cantrell was the appraiser of this project and Jimmy Goddard was the review appraiser. Mr. Cantrell appraised the value of the fee simple taking at $627, the slope easement at $1,416 and damages to the remainder of $950 for a total (rounded) offer to the Austins of $3 , 000. This resolution authorized the City to institute condemnation proceedings to acquire this property if this offer is refused. The Right -of -Way Department recommended the approval of the above offer to the Austins. (21.) Resolution No. 2001-R0029 authorizing the Right -of -Way Department to make an offer to Bobbie Jean Wilson for a 0.41 acre fee simple tract of land and a 0.80 acre slope easement for the Milwaukee Avenue widening project, 41' Street to 34" Street, located in Section 10, Block JS, Lubbock County (1702 Milwaukee Avenue). RESOLUTION NO. 2001-R0029 WHEREAS, the City of Lubbock, Texas, a Home Rule Municipality located in Lubbock County, Texas, has determined and does hereby determine that the public needs, safety and welfare demand and create a public necessity for the acquisition of additional land for municipal public use and purposes, to -wit: for Milwaukee Avenue 77 Regular City Council Meeting February 8, 2001 Page 78 widening project from 4' Street to 34' Street and the City Council of said City finds it in the public interest and for public purposes and municipal purposes to proceed with the acquisition of lands as needed for such purposes as aforesaid; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the fee simple title and slope easement to the tracts of land further described in Exhibit "A" and Exhibit "B" attached hereto, be acquired for public purposes and municipal purposes as set forth in the preamble hereof. SECTION 2. THAT the owners of said tracts, being Bobbie Jean Wilson, BE offered through the Right -of -Way Department of the City of Lubbock the amount of $39,300.00 which is the amount appraised as the value and total damages for the fee simple title and acquisition of said real estate purposes and slope easement herein stated, and unless accepted forthwith, the City Attorney of said City of Lubbock is hereby authorized and instructed to institute condemnation (eminent domain) proceedings to acquire the fee simple title and slope easement. Passed by the City Council this 8th day of February, 2001. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ Linda L. Chamales Linda Chamales, Supervising Attorney A copy of Exhibits "A" ands "B" is filed with Resolution No. 2001-R0029. This resolution is also for the Milwaukee Avenue widening project. This parcel of land is located along the west side of Milwaukee Avenue, in the 1700 Block. Tommy Cantrell appraised this parcel. This taking involves a 0.41-acre fee simple tract of land and a 0.80-acre slope easement. Mr. Cantrell appraised this fee simple taking at $12,859, the slope easement at $20,027, and damages to the remainder of $6,415 for a total (rounded) offer to Bobbie Jean Wilson of $39,300. This resolution authorized the City to institute condemnation proceedings to acquire this property if this offer is refused. The Right -of -Way Department recommended the approval of the above offer to Mrs. Wilson. (22.) Resolution No. 2001-R0030 authorizing the Right -of -Way Department to make an offer to the Roy Dean Philpott Estate Trust and Jackie Reeves Philpott for a 23,171 square foot fee simple tract Regular City Council Meeting February 8, 2001 Page 79 of land for the 98" Street widening project, University Avenue to Indiana Avenue (2821 98" Street). RESOLUTION NO. 2001-R0030 WHEREAS, the City of Lubbock, Texas, a Home Rule Municipality located in Lubbock County, Texas, has determined and does hereby determine that the public needs, safety and welfare demand and create a public necessity for the acquisition of additional land for municipal public use and purposes, to -wit: for 98`' Street widening project from Indiana Avenue to University Avenue and the City Council of said City finds it in the public interest and for public purposes and municipal purposes to proceed with the acquisition of lands as needed for such purposes as aforesaid; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the fee simple title to the tract of land further described in Exhibit "A" attached hereto, be acquired for public purposes and municipal purposes as set forth in the preamble hereof. SECTION 2. THAT the owner of said tract, being Roy Dean Philpott Estate Trust created in the Last Will and Testament of Roy Dean Philpott, Deceased; and Jackie Philpott a/k/a Jackie Reeves Philpott, Individually and as the Independent Executrix of the Estate of Roy Dean Philpott, Deceased, BE offered through the Right - of -Way Department of the City of Lubbock the amount of $34,757.00 which is the amount appraised as the value and total damages for the fee simple title and acquisition of said real estate purposes herein stated, and unless accepted forthwith, the City Attorney of said City of Lubbock is hereby authorized and instructed to institute condemnation (eminent domain) proceedings to acquire the fee simple title. Passed by the City Council this 8th day of February, 2001. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ Linda L. Chamales Linda Chamales Supervising Attorney/Office Practice A copy of Exhibit "A" is filed with Resolution No. 2001-R0030. This right-of-way taking needed for the 98`' Street widening project is located just west of Detroit Avenue on the south side of 98`h Street. This 55-foot by 421.29-foot tract of land contains 23,171 square feet and was appraised by Deck Goddard. He appraised this fee simple taking at $34,757, which is our offer to the Philpott Trust and to Mrs. Philpott. 79 Regular City Council Meeting February 8, 2001 Page 80 This resolution also authorized the City to institute condemnation proceedings to acquire this property if our offer is refused. The Right -of -Way Department recommended the approval of the above offer to the property owner. (23.) Resolution No. 2001-R0031 authorizing the Right -of -Way Department to make an offer to Kody Kothmann and Janet Kothmann for a 1,650 square foot fee simple tract of land for the 981h Street widening project, University Avenue to Indiana Avenue (2901 98`h). RESOLUTION NO. 2001-0031 WHEREAS, the City of Lubbock, Texas, a Home Rule Municipality located in Lubbock County, Texas, has determined and does hereby determine that the public needs, safety and welfare demand and create a public necessity for the acquisition of additional land for municipal public use and purposes, to -wit: for 98`' Street widening project from Indiana Avenue to University Avenue and the City Council of said City finds it in the public interest and for public purposes and municipal purposes to proceed with the acquisition of lands as needed for such purposes as aforesaid; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the fee simple title to the tract of land further described in Exhibit "A" attached hereto, be acquired for public purposes and municipal purposes as set forth in the preamble hereof. SECTION 2. THAT the owner of said tract, being Kody Kothmann and Janet Kothmann, BE offered through the Right -of -Way Department of the City of Lubbock the amount of $2,475.00 which is the amount appraised as the value and total damages for the fee simple title and acquisition of said real estate purposes herein stated, and unless accepted forthwith, the City Attorney of said City of Lubbock is hereby authorized and instructed to institute condemnation (eminent domain) proceedings to acquire the fee simple title. Passed by the City Council this 8th day of February, 2001. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ Linda L. Chamales Linda Chamales, Supervising Attorney 0 Regular City Council Meeting February 8, 2001 Page 81 A copy of Exhibit "A" is filed with Resolution No. 2001-R0031. This 55-foot by 30-foot tract of fee simple land is needed for the 98`' Street widening project and is located along the south side of 98`' Street, just east of Elgin Avenue. This tract of land was appraised by Deck Goddard for $2,475 or $1.50 per square foot, which is our offer to the Kothmanns . This resolution also authorized the City to institute condemnation proceedings to acquire this property if this offer is refused. The Right -of -Way Department recommended the approval of our offer to Mr. and Mrs. Kothmann. (24.) Resolution No. 2001-R0032 authorizing the Mayor to execute an agricultural lease with Kelly Thomas — TKT Farms (northeast corner, FM 1585 and Milwaukee Avenue). RESOLUTION NO. 2001-R0032 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, an Agricultural Lease Agreement by and between the City of Lubbock and Kelly Thomas - TKT Farms, and all related documents. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 8th day of February, 2001. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ William de Haas William de Haas, Contract Manager/Attorney A copy of the Lease Agreement is filed with Resolution No. 2001-R0032. This agricultural lease allows Kelly Thomas of TKT Farms to farm the 160-acre tract of land owned by the Water Utilities Department at the northeast corner of FM 1585 and Milwaukee Avenue. This lease is for one year. The Right -of -Way Department recommended the approval of this agricultural lease. Regular City Council Meeting February 8, 2001 Page 82 (25.) Resolution No. 2001-R0033 authorizing the Mayor to execute a street -use license with Caprock Business Forms for an underground pipeline (2502 Madison Street). RESOLUTION NO. 2001-R0033 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Street Use License and associated documents with Caprock Business Forms for an underground pipeline. Said license is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 8th day of February, 2001. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Ed Bucy Ed Bucy, Right -of -Way Agent APPROVED AS TO FORM: /s/ Linda L. Chamales Linda Chamales Supervising Attorney/Office Practice A copy of the Street Use -License is filed with Resolution No. 2001-R0033. Caprock Business Forms recently platted a new subdivision on the west side of University Avenue at Madison Street. This new subdivision is just north of the Lubbock State School. Caprock Business Forms is having to relocate an oil company pipe line which runs through the middle of its platted lots as part of its subdivision development. This street crossing will be part of the pipe line's new route. There will not be a charge for this license since Caprock Business Forms was the original dedicator of the street. The Right -of -Way Department recommended the approval of this street - use license. (26.) Resolution No. 2001-R0034 authorizing the City Council to approve an agreement and authorizing the Mayor to execute all related documents with the South Plains Association of Governments as related to pass -through funds from the Texas Department on Aging (TDOA) and the United States Department of Agriculture (USDA). Regular City Council Meeting February 8, 2001 Page 83 RESOLUTION NO. 2001-R0034 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, by and between the City of Lubbock and South Plains Association of Governments (SPAG), a Contract for pass - through funds from the Texas Department of Aging and the United States Department of Agriculture, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 8th day of February, 2001. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Tommy Gonzalez Tommy Gonzalez, Assistant City Manager APPROVED AS TO FORM: William de Haas William de Haas Contract Manager/Attorney A copy of the Contract is filed with Resolution No. 2001-R0034 The City of Lubbock has contracted with the South Plains Association of Governments (SPAG) for the past 21 years to provide services for the senior population. SPAG serves as the pass through agency for federal funds from the Texas Department on Aging (TDOA), and the United States Department of Agriculture (USDA). The City of Lubbock Senior Program targets any citizen 60 years or older to provide a hot meal, transportation, recreational and social activities. The FY 2000-01 agreement with SPAG provides reimbursement for meals and transportation. Staff anticipates serving approximately 71,250 meals and approximately 12,000 units of transportation. The reimbursement rates from SPAG are as follows: • Congregate Meals — approximately 25,140 eligible units at $4.10 per unit for $103,000 • Transportation — 4,459 eligible units at $3.93 for $17,500 • USDA — $0.50, per total meals served for approximately $35,625 Regular City Council Meeting February 8, 2001 Page 84 The total estimated revenue to the City of Lubbock from the SPAG contract is: Congregate Meals $103,000 Transportation $ 17,500 USDA $ 35,625 Donations $ 62,000 $218,125 Staff recommended approval of these agreements as the funding aids in meeting the needs of the senior population and enhancing services offered by the City of Lubbock. (27.) Resolution No. 2001-R0035 authorizing the Mayor to execute a contract with Lubbock Feeders for Cattle Grazing Rights at the Land Application Site. RESOLUTION NO. 2001-R0035 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a contract for cattle grazing rights at the Land Application Site, by and between the City of Lubbock and Lubbock Feeders of Lubbock, Texas, and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 8th day of February, 2001. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Grazing Agreement is filed with Resolution No. 2001-R0035. This contract is for seasonal grazing of approximately 2,500 cattle at the Land Application Site. Cattle grazing is one of the major revenue generators at the Land Application Site. Seasonal grazing of cattle generally weighing between 300 to 600 pounds consists of one or more Regular City Council Meeting February 8, 2001 Page 85 of the following crops: corn, wheat, alfalfa, jose wheat grass, forage sorghum, and grain sorghum. The term of the contract is for three years beginning July 1, 2001. On January 22, cattle grazing rights were auctioned at the Land Application Site. The highest bid was $24.15 per head per month from Lubbock Feeders, LLC of Lubbock, Texas. (28.) Resolution No. 2001-R0036/RFP #00-111/RS—Integrated Security Access and Video Surveillance System, Change Order #1 (Facilities Management) RESOLUTION NO. 2001-R0036 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a change order for the integrated security access and video surveillance system for the City of Lubbock Municipal Square Building, Bid #111-00/RS, by and between the City of Lubbock and ADT Security Services, Inc. of Carrollton, Texas, and related documents. Said change order is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 8th day of February, 2001 /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Rebecca Garza Becky Garza, Interim City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Change Order is filed with Resolution No. 2001-R0036. A contract for the installation of an integrated video surveillance system and computerized card access system for the Municipal Square Building and Police Academy was awarded by City Council on October 26, 2000. The contract is with ADT Security Services, Inc. of Carrollton, Texas and the original contract amount is $213,637. Change Order #1 is for the upgrade/addition of the Northern WIN-PAK PRO access control equipment. The change order amount is $35,332, or 16.54% of the original contract amount, and is within the General Facilities and System Improvements Capital Projects Fund budget amount. 85 Regular City Council Meeting February 8, 2001 Page 86 (29.) Resolution No. 2001-R0037/BID #289-00/RS—Rodgers Walking/Jogging Track (Park Development) RESOLUTION NO. 2001-R0037 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a contract for the Rodgers Walking/Jogging Track, ITB #289-00/RS, by and between the City of Lubbock and J. R.'s Landscaping & Sprinkler Systems, Inc. of Lubbock, Texas, and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 8th day of February, 2001. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney CONTRACT STATE OF TEXAS § COUNTY OF LUBBOCK § THIS AGREEMENT, made and entered into this 8th day of February, 2001, by and between the City of Lubbock, County of Lubbock, State of Texas, acting by and through Windy Sitton, Mayor, thereunto authorized to do so, hereinafter referred to as OWNER, and J. R. 's Landscaping & Sprinkler Systems, Inc., of the City of Lubbock, County of Lubbock, and the State of Texas, herein termed CONTRACTOR. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the CONTRACTOR hereby agrees with OWNER to commence and complete the construction of certain improvements described as follows: BID #289-00/RS - Rodgers Walking/Jogging Track - $$109,000.00 and all extra work in connection therewith, under the terms as stated in the contract documents, and at his (or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete said construction in accordance with the contract documents as defined in the General Condition of Agreement. Regular City Council Meeting February 8, 2001 Page 87 THE CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have been given to him and to substantially complete same within the time specified in the contract documents. The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with the bid submitted therefore, subject to additions and deductions, as provided in the contract documents and to make payment on account thereof as provided therein. IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County, Texas in the year and day first above written. ATTEST: /s/ Rebecca Garza Secretary APPROVED AS TO CONTENT: /s/ Craig Wuensche Owner's Representative APPROVED AS TO FORM: /s/ Don Vandiver City Attorney ATTEST: Corporate Secretary /s/ CITY OF LUBBOCK, TEXAS (OWNER) /s/ Windy Sitton MAYOR CONTRACTOR: J. R. 's Landscaping & Sprinkler Systems, Inc. By: /s/ Joe Ramirez PRINTED NAME: Joe Ramirez TITLE: President/Owner COMPLETE ADDRESS: J. R. 's Landscaping & Sprinkler Systems, Inc. 1717 Avenue K, Ste 203 Lubbock, Texas 79401 This is for the construction of the American with Disabilities Act (ADA) and irrigation upgrades for Rodgers Park. The improvements will include new ADA walks and ramps to make all amenities on the park accessible. The existing irrigation system will be renovated to include the pool area as well as a centralized control system. This project will complement the concurrent Rodgers Pool ADA Renovations and Site Improvements. The low bid is $109,000 from JR'S Landscaping & Sprinkler Systems, Inc. of Lubbock, Texas and is within the Systems Capital Outlay - Rodgers Jogging Track budget amount. (30.) Resolution No. 2001-R0038/Resolution No. 2001-R0039/Resolution No. 2001-R0040/BID #296-00/RS—Cab & Chassis, Lift/Aerial Devices and Utility Bodies (Fleet Services) —This bid is for annual replacement of cab and chassis, aerial lift devices, and utility bodies for Water -Pipeline Maintenance, Water -Equipment Maintenance, Water - Pumping & Control, Land Application, Park Maintenance, LP&L Street Lighting, Water Production, and Solid Waste. Regular City Council Meeting February 8, 2001 Page 88 RESOLUTION NO. 2001-0038 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a purchase order for cab & chassis, lift/aerial devices & utility bodies, per Bid #296-00/RS, by and between the City of Lubbock and Shamrock Chevrolet of Lubbock, Texas, and related documents. Said purchase order is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 8th day of February, 2001 /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ Amv L. Sims Amy L. Sims, Assistant City Attorney A copy of the Purchase Order is filed with Resolution No. 2001-R0038. RESOLUTION NO. 2001-R0039 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a purchase order for cab & chassis, lift/aerial devices & utility bodies, per Bid #296-00/RS, by and between the City of Lubbock and J&B Trailers & Equipment, Inc. of Lubbock, Texas, and related documents. Said purchase order is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 8th day of February, 2001 /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary Regular City Council Meeting February 8, 2001 Page 89 APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Purchase Order is filed with Resolution No. 2001-R0039. Resolution No. 2001-R0040 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a purchase order for cab & chassis, lift/aerial devices & utility bodies, per Bid #296-00/RS, by and between the City of Lubbock and Altec Industries, Inc. of St. Joseph, Mo., and related documents. Said purchase order is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 8th day of February, 2001 /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney A copy of the Purchase Order is filed with Resolution No. 2001-R0040. The low bids are from the following companies and are within the Vehicles/Capital Equipment Outlay budget amount: Shamrock Chevrolet of Lubbock, Texas $438,184 Altec Industries of St. Joseph, Missouri $169,818 J & B Trailers of Lubbock, Texas $ 62,991 (31.) Resolution No. 2001-R0041/BID #308-00/LR—Furnish & Install Barbed Wire Fence at Land Application Site (Land Application Site) —This bid is for furnishing and installing a five strand barbed wire fence at the City of Lubbock Wilson Farm site. The fence will be Regular City Council Meeting February 8, 2001 Page 90 approximately 20 miles long and will go around the perimeter of the Wilson Farm. The fence is necessary for security and safety and will enhance the grazing operation on the site. RESOLUTION NO. 2001-R0041 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a contract to furnish and install barbed wire fence at Land Application Site, ITB #308-00/1-R, by and between the City of Lubbock and Fortress Fencing & Decking of Lubbock, Texas, and related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 8th day of February, 2001. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Victor Kilman Victor Kilman, Purchasing Manager APPROVED AS TO FORM: /s/ Amy L. Sims Amy L. Sims, Assistant City Attorney CONTRACT STATE OF TEXAS § COUNTY OF LUBBOCK § THIS AGREEMENT, made and entered into this 8th day of February, 2001, by and between the City of Lubbock, County of Lubbock, State of Texas, acting by and through Windy Sitton, Mayor, thereunto authorized to do so, hereinafter referred to as OWNER, and Fortress Fencing & Decking, of the City of Lubbock, County of Lubbock, and the State of Texas, herein termed CONTRACTOR. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the CONTRACTOR hereby agrees with OWNER to commence and complete the construction of certain improvements described as follows: BID #308-00/LR - Furnish & Install Barbed Wire Fence at Land Application Site - $$109, 000.00 Regular City Council Meeting February 8, 2001 Page 91 and all extra work in connection therewith, under the terms as stated in the contract documents, and at his (or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete said construction in accordance with the contract documents as defined in the General Condition of Agreement. THE CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have been given to him and to substantially complete same within the time specified in the contract documents. -- The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with the bid submitted therefore, subject to additions and deductions, as provided in the contract documents and to make payment on account thereof as provided therein. IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County, Texas in the year and day first above written. ATTEST: /s/ Rebecca Garza Secretary APPROVED AS TO CONTENT: /s/ Brad Welch Owner's Representative APPROVED AS TO FORM: /s/ Don Vandiver City Attorney ATTEST: Corporate Secretary /s/ CITY OF LUBBOCK, TEXAS (OWNER) /s/ Windy Sitton MAYOR CONTRACTOR: Fortress Fencing & Decking /s/ Louis A. Hudon III PRINTED NAME: Louis A. Hudon III TITLE: President/Owner COMPLETE ADDRESS: Fortress Fencing & Decking 8806 Joliet Lubbock, Texas 79423 The low bid is $108, 800 from Fortress Fencing & Decking of Lubbock, Texas and is within the Fencing/Hancock Land Application Site budget amount. (32.) BID #317-00/LR—Asphalt—Annual Pricing (Street Department) — This bid establishes annual pricing for the purchase of asphalt used to repair various city streets that are part of the annual seal coat program. The low bid is $194,250 from Koch Materials Company of Lubbock, Texas and is within the Maintenance Street System budget amount. Staff recommended award of each bid to the bidder as indicated on the tabsheets and award of each contract as shown on the resolutions and that the Mayor be authorized to execute all documents necessary for each transaction. 05 Regular City Council Meeting February 8, 2001 Page 92 REGULAR AGENDA (33.) ORDINANCE #200 1 -0000 1 —Authorizing the issuance of $9,100,00 "CITY OF LUBBOCK, TEXAS, GENERAL OBLIGATION BONDS, SERIES 2001" and all necessary documents related to the issuance (second and final reading). ORDINANCE NO. 2001-00001 AN ORDINANCE authorizing the issuance of "CITY OF LUBBOCK, TEXAS, GENERAL OBLIGATION BONDS, SERIES 2001"; specifying the terms and features of said bonds; levying a continuing direct annual ad valorem tax for the payment of said bonds; and resolving other matters incident and related to the issuance, sale, payment and delivery of said bonds, including the approval of a Paying Agent/Registrar Agreement and Purchase Contract and the approval and distribution of an Official Statement pertaining thereto; and providing an effective date. Motion was made by Councilmember Patterson, seconded by Councilmember McDougal to pass on second and final reading Ordinance No. 2001-00001 as recommended by staff. Motion carried: 6 Yeas, 0 Nays. (34.) ORDINANCE #2001-00002—Authorizing the issuance of $2,770,000 "CITY OF LUBBOCK, TEXAS, TAX & SOLID WASTE SYSTEM REVENUE CERTICATES OF OBLIGATIONS, SERIES 2001" and all necessary documents related to the issuance (second and final reading). ORDINANCE NO. 2001-00002 AN ORDINANCE authorizing the issuance of "CITY OF LUBBOCK, TEXAS, TAX AND SOLID WASTE SYSTEM SURPLUS REVENUE CERTIFICATES OF OBLIGATION, SERIES 2001"; specifying the terms and features of said certificates; providing for the payment of said certificates of obligation by the levy of an ad valorem tax upon all taxable property within the City and a lien on and pledge of the net revenues from the operation of the Solid Waste Disposal System; and resolving other matters incident and related to the issuance, sale, security, payment and delivery of said certificates, including the approval of a Paying Agent/Registrar Agreement and Purchase Contract and the approval and distribution of an Official Statement; and providing an effective date. This item was considered following Item No. 17. Motion was made by Councilmember Patterson, seconded by Councilmember McDougal to pass on second and final reading Ordinance No. 2001-00002 as recommended by staff. Motion carried: 6 Yeas, 0 Nays. HEALTH AND COMMUNITY SERVICES COMMUNITY DEVELOPMENT (35.) Resolution No. 2001-R0042 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the City of Lubbock and the Catholic Family Services, Inc. from the Community Service Block Grant. 92 Regular City Council Meeting February 8, 2001 Page 93 RESOLUTION NO. 2001-R0042 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Community Development Funding Contract, by and between the City of Lubbock and Christian Women Job Corps for the Self-sufficiency promoting people out of poverty program from the Community Service Block Grant (CSBG) Program for Public Service and all related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 8th day of February, 2001. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Nancy Haney Nancy Haney Community Development Manager APPROVED AS TO FORM: L. Sims Amy Sims, Assistant City Attorney A copy of the Contract is filed with Resolution No. 2001-R0042. Grantee: Catholic Family Services Program: Self-sufficiency promoting people out of poverty Funding Source: 2001 Community Service Block Grant Use of Funds: These funds will be used to provide assistance to become self-sufficient. Assistance includes education, training, daycare, and other needs to allow them to obtain the skills needed to transition out of poverty. Amount: $163,000 -- Terms: From January 1, 2001 to December 31, 2001. Comments: Funding for this project was approved by the Community Development Services Board at the November 2000 meeting. The contract is available for review in the City Secretary's Office. The contract allows for two one-year extensions if both parties agree. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. R Regular City Council Meeting February 8, 2001 Page 94 Motion was made by Councilmember Patterson, seconded by Councilmember Morrison to pass Resolution No. 2001-R0042 as recommended by staff. Motion carried: 6 Yeas, 0 Nays. (36.) Resolution No. 2001-R0043 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the City of Lubbock and Contact Lubbock, Inc. from the Community Service Block Grant. RESOLUTION NO. 2001-R0043 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Community Development Funding Contract, by and between the City of Lubbock and Contact Lubbock, Inc. for the Information and Referral program from the Community Service Block Grant (CSBG) Program for Public Service and all related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 8th day of February, 2001. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Nancy Haney Nancy Haney Community Development Manager APPROVED AS TO FORM: /s/ Amy Sims Amy Sims, Assistant City Attorney A copy of the Contract is filed with Resolution No. 2001-R0043. Grantee: Contact Lubbock Program: Information and Referral Funding Source: 2001 Community Service Block Grant _ Use of Funds: These funds will be used to provide a telephone referral line for people needing assistance, as well as the red book for other agencies to use as a guide. Amount: $53,200 Terms: From January 1, 2001 to December 31, 2001. 94 Regular City Council Meeting February 8, 2001 Page 95 Comments: Funding for this project was approved by the Community Development Services Board at the November 2000 meeting. The contract is available for review in the City Secretary's Office. The contract allows for two one-year extensions if both parties agree. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. Motion was made by Councilmember Morrison seconded by Councilmember Hernandez to pass Resolution No. 2001-R0043 as -- recommended by staff. Motion carried: 6 Yeas, 0 Nays. (37.) Resolution No. 2001-R0044 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the City of Lubbock and Christian Women Job Corps from the Community Service Block Grant. RESOLUTION NO. 2001-R0044 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Community Development Funding Contract, by and between the City of Lubbock and Christian Women Job Corps for the Self-sufficiency promoting people out of poverty program from the Community Service Block Grant (CSBG) Program for Public Service and all related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 8th day of February, 2001. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Nancy Haney Nancy Haney Community Development Manager APPROVED AS TO FORM: /s/ Amy Sims Amy Sims, Assistant City Attorney A copy of the Grant is filed with Resolution No. 2001-R0044. Grantee: Christian Women Job Corps Program: Self-sufficiency promoting people out of poverty. Funding Source: 2000 Community Service Block Grant 95 Regular City Council Meeting February 8, 2001 Page 96 Use of Funds: These funds will be used to provide assistance to become self-sufficient. Assistance includes education, training, daycare, and other needs to allow them to obtain the skills to transition out of poverty. Amount: $24,500 Terms: From January 1, 2001 to December 31, 2001. Comments: Funding for this project was approved by the Community Development Services Board at the November 2000 meeting. The contract is available for review in the City Secretary's Office. The — contract allows for two one-year extensions if both parties agree. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. Motion was made by Councilmember Morrison, seconded by Councilmember Hernandez to pass Resolution No. 2001-R0044 as recommended by staff. Motion carried: 6 Yeas, 0 Nays. (38.) Resolution No. 2001-R0045 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the City of Lubbock and the Communities in Schools from the Community Service Block Grant. RESOLUTION NO. 2001-R0045 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Community Development Funding Contract, by and between the City of Lubbock and Communities in Schools for the Information and Referral program from the Community Service Block Grant (CSBG) Program for Public Service and all related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 8th day of February, 2001. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Nancy Haney Nancy Haney Community Development Manager APPROVED AS TO FORM: /s/ Amy Sims Amy Sims, Assistant City Attorney Regular City Council Meeting February 8, 2001 Page 97 A copy of the Contract is filed with Resolution No. 2001-R0045. Grantee: Communities in Schools Program: Information and Referral Funding Source: 2001 Community Service Block Grant Use of Funds: Provide resource referrals guide for students seeking assistance or access to community services. Amount: $14,000 Terms: From January 1, 2001 to December 31, 2001. Comments: Funding for this project was approved by the Community Development Services Board at the November 2000 meeting. The contract is available for review in the City Secretary's Office. The contract allows for two one-year extensions if both parties agree. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. Motion was made by Councilmember Morrison seconded by Councilmember Hernandez to pass Resolution No. 2001-R0045 as recommended by staff. Motion carried: 4 Yeas, 0 Nays. Councilmembers Patterson and McDougal recused themselves. (39.) Resolution No. 2001-R0046 authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Community Development Funding Contract and all related documents between the City of Lubbock and the Lubbock Cooper Independent School District from the Community Service Block Grant. RESOLUTION NO. 2001-R0046 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Community Development Funding Contract, by and between the City of Lubbock and Lubbock Cooper Independent School District for the Information and Referral program from the Community Service Block Grant (CSBG) Program for Public Service and all related documents. Said contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 8th day of February, 2001. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary 97 Regular City Council Meeting February 8, 2001 Page 98 APPROVED AS TO CONTENT: /s/ Nancy Haney Nancy Haney Community Development Manager APPROVED AS TO FORM: /s/ Amy Sims Amy Sims, Assistant City Attorney A copy of the Contract is filed with Resolution No. 2001-R0046 Grantee: Lubbock Cooper Independent School District Program: Information and Referral Funding Source: 2001 Community Service Block Grant Use of Funds: Provide referrals and links to social service providers. Amount: $6,600 Terms: From January 1, 2001 to December 31, 2001. Comments: Funding for this project was approved by the Community Development Services Board at the November 2000 meeting. The contract is available for review in the City Secretary's Office. The contract allows for two one-year extensions if both parties agree. Community Development recommended the approval of this resolution authorizing the Mayor to execute this contract. Motion was made by Councilmember Patterson, seconded by Councilmember Hernandez to pass Resolution No. 2001-R0046 as recommended by staff. Motion carried: 6 Yeas, 0 Nays. (40.) Resolution No. 2001-R0047 authorizing the Mayor to make changes to the City of Lubbock 2000-001 Operating Budget. RESOLUTION NO. R0047 WHEREAS, Section 102.010 of the Local Government Code of the State of Texas authorizes City Councils to make changes in budget for municipal purposes; and WHEREAS, in accordance with the City Budget Ordinance, the City Manager is authorized to make transfers between funds, accounts, departments or programs for City purposes: and WHEREAS, the City Council deems it advisable to change the budget for municipal purposes and reallocate funds as follows; and WHEREAS, the City Council proposes utilizing an increase in Franchise Fees for the purposes of offsetting gas expenses in City Operations and in addition sharing with Citizens the additional revenue proceeds by providing energy assistance to the citizens of Lubbock; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT the City Manager of the City of Lubbock is hereby authorized and directed to make the following changes to the City of Lubbock Budget for municipal purposes: Regular City Council Meeting February 8, 2001 Page 95 Revenue will be added to Energas Franchise Fees in the General Fund Operating Budget. This amount is estimated Franchise Fees for First Quarter of Fiscal Year 2000-01 as supplied by Energas. Of the additional budgeted revenue in the General Fund, $140,000 will be allocated to the General Fund as well as all Enterprise Funds to offset the increase expense in Gas Utility costs as indicated in Exhibit A. In order to assist citizens with the increased gas costs, funding will be allocated for the purpose of providing energy assistance for the citizens of Lubbock. The City of Lubbock will participate up to $25,000 with a Project Help telethon as a challenge grant. SECTION 2. THAT a copy of the change made to the City of Lubbock Budget pursuant to the Resolution shall be filed with the City Secretary and County Clerk of Lubbock as required by law. Passed by the City Council this 8th day of February, 2001. /s/ WINDY SITTON WINDY SITTON ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary APPROVED AS TO CONTENT: /s/ Debra B. Forte Debra Forte', Deputy City Manager APPROVED AS TO FORM: /s/ Amy Sims Amy Sims, Assistant City Attorney A copy of the Changes is filed with Resolution No. 2001-R0047. An increase in Energas franchise fees is projected to be received in the General Fund due to the increase in gas costs. The estimated franchise fees for first quarter of Fiscal Year 2000-01 are supplied by Energas. When exact amounts are received staff may revisit this issue. In order to assist citizens with the increased gas costs, funding will be allocated for the purposes of providing energy assistance for the citizens of Lubbock. The City of Lubbock will participate up to $25,000 with a Project Help telethon as a challenge grant. Staff expects good advertising opportunities at this event, currently scheduled for Channel 11 on Friday, February 9, 2001, 5:30 p.m. to 10:30 p.m. The City will also use $140,000 of the additional funds for the purposes of offsetting gas expenses in City operations. Staff recommended that City Council approve the recommended resolution. Motion was made by Councilmember McDougal, seconded by Councilmember Hernandez to pass Resolution No. 2001-R0047 as recommended by staff. Motion carried: 6 Yeas, 0 Nays. 95 Regular City Council Meeting February 8, 2001 Page 96 (41.) Consider one appointment to the Board of Electrical Examiners. Motion was made by Councilmember Patterson, seconded by Councilmember Morrison to reappoint B. Ray Duncan to the Board of Electrical Examiners. Motion carried: 6 Yeas, 0 Nays. (42.) Consider one appointment to the Board of Health. Motion was made by Councilmember Patterson, seconded by Councilmember Morrison to reappoint Jane Tustin to the Board of Health. Motion carried: 6 Yeas, 0 Nays. (43.) Consider two appointments to the Neighborhood Redevelopment Commission. Motion was made by Councilmember Patterson, seconded by Councilmember Morrison to reappoint Arthur Norman and appoint Fred Wagner to the Neighborhood Redevelopment Commission. Motion carried: 6 Yeas, 0 Nays. 10:55 A. M. CITY COUNCIL RECESSED TO EXECUTIVE SESSION 11:07 A.M. CITY COUNCIL RECONVENED 11:07 A.M. CITY COUNCIL RECESSED TO REGULAR SESSION 11:08 A.M. CITY COUNCIL RECONVENED Motion was made by Councilmember Hernandez, seconded by remaining Council present: Mayor Sitton and Councilmembers McDougal, Morrison, Nelson and Patterson to appoint Rebecca Garza as City Secretary. 11:10 A. M. CITY COUNCIL RECESSED TO EXECUTIVE SESSION 12:35 P.M. CITY COUNCIL RECONVENED 12:35 P.M. COUNCIL ADJOURNED There being no further business to come before Council, Councilmember Hernandez adjourned the meeting. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary .4 Regular City Council Meeting February 8, 2001 Page 97 Read and approved this 26th day of April, 2001. /s/ WINDY SITTON WINDY SITTON, MAYOR ATTEST: /s/ Rebecca Garza Rebecca Garza, City Secretary 97